rutgers environmental health and safety (rehs)

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Rutgers Environmental Health and Safety (REHS)

Program Name:

Waste Management for Facilities, Housing and Dining Departments

Responsible Executive:

Executive Director of REHS

Adopted:

February 4, 2004

Reviewed/Revised:

November 13, 2020

1. Program Statement

Facilities, Housing and Dining Departments generate waste streams that may be regulated by federal, state and local authorities. Most of the waste falls into one or more of the following categories:

Hazardous Waste (chemicals, paints, solvents, cleaning products, aerosols)

Universal Waste (batteries, consumer electronics, fluorescent bulbs, mercury-containing equipment)

Non-Regulated Waste (antifreeze, latex paint)

Used oil and used oil filters

Spent ballasts from light fixtures

Unused, expired or excess chemicals

Facilities, Housing and Dining may each have unique waste products specific to their department such as: Facilities

Lead paint chips

Parts washer solvent

Oil or solvent contaminated rags

Antifreeze

Housing

Lead paint chips

Cleaning products Dining

Cooking oil, food scraps, grease traps (not covered in this document)

2. Reason for Program This program describes the procedures for properly managing different waste streams in order to protect the Rutgers community and the environment. It is also designed to ensure compliance with the following regulatory standards:

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Resource Conservation and Recovery Act (RCRA) – 40 CFR Parts 260-273 (EPA)

Standards for Universal Waste Management – 40 CFR Part 273 (EPA)

Standards for the Management of Used Oil – 40 CFR Part 279 (EPA Solid Wastes) & N.J.A.C. 7:26A-6 (New Jersey adoption of EPA regulation)

Polychlorinated Biphenyls Manufacturing, Processing, Distribution in Commerce and Use Prohibitions – 40 CFR Part 761(EPA Toxic Substances Control Act)

3. Who Should Read this Program This program applies to all Facilities, Housing and Dining personnel who generate and manage waste materials in their respective departments.

4. The Program I. Roles and Responsibilities

A. Waste Generators and Personnel Who Manage Waste Materials

1) Minimize the generation of hazardous and non-hazardous waste streams whenever

possible.

2) Identify waste streams that require special management in order to comply with regulatory standards.

3) Manage waste streams in accordance with regulatory requirements and Rutgers policies and programs.

B. Rutgers Environmental Health and Safety (REHS)

1) Conduct periodic audits of department waste storage areas and follow up with

department personnel to correct deficiencies if any.

2) Pick up waste materials upon request and within the required time limits.

3) Inspect all waste materials for proper packaging, labeling and storage requirements whenever waste is picked up by REHS for final disposal.

4) Record all hazardous waste materials in the Operating Record upon arrival at the

Environmental Services Building (ESB).

5) Maintain all state and federal regulatory requirements in regards to the proper storage of hazardous waste at all REHS storage facilities throughout the university.

6) Arrange for disposal within required time limits through the contracted hazardous

waste vendor.

7) Ensure the hazardous waste manifest form is used for each waste shipment and returned copies are retained in the files at REHS.

II. Definitions Hazardous Waste A waste that poses a substantial or potential threat to

public health or the environment. EPA defines a hazardous waste as exhibiting one or more characteristics of ignitability, reactivity, corrosivity and toxicity. EPA also defines listed hazardous wastes from

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non-specific sources, specific sources and chemical products.

Polychlorinated Biphenyls (PCBs) Chemicals that were widely used as a fire retardant and

insulator in the manufacture of ballasts, transformers and capacitors. PCBs were banned by EPA in 1979 but may still be found in old equipment.

Satellite Accumulation Area (SAA) A designated area where hazardous wastes are

temporarily stored. The SAA must be located at or near the point of hazardous waste generation and be under the control of the operator generating the waste.

Universal Waste A category of hazardous waste that includes materials

commonly recycled such as rechargeable batteries, consumer electronics, fluorescent lamps, aerosol cans and mercury-containing equipment.

Used Oil Any oil that has been refined from crude oil or any

synthetic oil that has been used and as a result of such use is contaminated by physical or chemical impurities. Simply put, any petroleum-based or synthetic oil that has been used.

III. Procedures

A. Waste Minimization

1) Make every attempt to minimize the generation of hazardous waste by using these

guiding principles:

Only purchase the amount of materials needed to complete a project. Disposal

of excess materials often costs more than the original purchase price.

Purchase non-toxic, non-hazardous alternative products whenever possible

Reuse or recycle materials whenever possible

Consult the Rutgers Chemicals for Reuse Program at

https://ipo.rutgers.edu/rehs/labenv-chemical for donating chemicals for reuse or

obtaining them free of charge

2) Consider the simple replacements shown in Table 1 for reducing hazardous waste

and minimizing exposure to toxic materials:

Table 1

Use Instead Of

Latex Paint Oil Based Paint

Citrus Based Degreasers Solvent Based Degreasers

Propylene Glycol Ethylene Glycol

Non-Chlorinated Solvents Chlorinated Solvents

https://ipo.rutgers.edu/rehs/labenv-chemical

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B. Types of Waste and Disposal

1) Hazardous Waste The following are considered hazardous waste:

Paints, stains and wood preservatives – oil based and/or solvent based

Paint thinner, paint stripper and adhesives/mastics

Parts washer fluids – solvent based

Lead paint chips

Solvent contaminated rags (refer to Disposal of Contaminated Rags and Towels at: https://ipo.rutgers.edu/sites/default/files/Cont-Rags-Guide-3-16-09%20%281%29.pdf

a. Collect hazardous wastes in satellite accumulation areas (SAAs) specifically

designated for the temporary storage of hazardous waste.

b. Store liquid wastes in secondary containment unless they are in the 5-gallon carboys provided by REHS.

c. Segregate wastes by chemical compatibility (e.g. don’t store acids with

flammable liquids in the same secondary container). Make sure the container holding the waste is chemically compatible with the waste (e.g. store corrosive chemicals in plastic containers). See example in Figure 1.

d. Label waste containers with the Rutgers Hazardous Waste Label shown in

Figure 2. Make sure the label is completely filled out including checking off one or more pictograms on the bottom of the label to further identify the waste characteristics. Use chemical names (not formulas or acronyms) to identify the constituents.

e. Keep lids securely closed on all hazardous waste containers in storage.

f. Submit an online Request for Hazardous Waste Disposal at the following link

to alert REHS to pick up the waste. Request additional replacement waste containers at the online link. https://halflife.rutgers.edu/forms/hazwaste.php

g. Contact REHS at [email protected] or 848-445-2550 if you have any questions regarding the collection, storage and disposal of hazardous waste.

2) Universal Waste The following are considered universal waste:

Lead acid batteries – automotive, emergency back-up

Rechargeable batteries – nickel cadmium (NiCad), nickel metal hydride (NiMH), lithium, Gel Cell

Consumer electronics – computer monitors, CPUs, printers, copiers, faxes, TVs, VCRs, radios, circuit boards

Lamps – fluorescent, neon, mercury vapor, metal halide, high pressure sodium, high intensity discharge

Mercury-containing equipment – thermostats, thermometers, barometers

Aerosol cans – full or partially filled* *NOTE: Empty aerosol cans can be discarded in the regular trash.

https://ipo.rutgers.edu/sites/default/files/Cont-Rags-Guide-3-16-09%20%281%29.pdf

https://ipo.rutgers.edu/sites/default/files/Cont-Rags-Guide-3-16-09%20%281%29.pdf

https://halflife.rutgers.edu/forms/hazwaste.php

mailto:[email protected]

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A. Lead Acid Batteries

1. Collect lead acid batteries in secondary containment bins or appropriate DOT containers such as 5-gallon pails or 30-gallon drums in the Satellite Accumulation Area (SAA).

2. Label the secondary containment bin or storage containers with the Rutgers Universal Waste label shown in Figure 3. Make sure to check the “waste type” box for “batteries” and complete the campus, building, room number and accumulation start date information. The accumulation start date if the date the first battery is placed in the secondary containment bin or container.

3. Never store broken or leaking batteries with intact batteries.

4. Insulate the terminals with duct tape to prevent batteries from being

discharged when stacked or stored in containers with multiple batteries.

5. Keep stored batteries away from oil or other flammable materials.

6. Exchange used car and truck batteries with the supplier when purchasing replacement batteries. If exchange is not possible, submit a Request for Hazardous Waste Disposal at the online link below and REHS will pick up the batteries. https://halflife.rutgers.edu/forms/hazwaste.php

7. Maintain records of all battery exchanges for at least 3 years.

B. Rechargeable Batteries

1. Segregate batteries by type for storage in plastic buckets, drums or sealable

bags.

2. Place plastic storage containers in secondary containment bins in the SAA.

3. Label containers with the Rutgers Universal Waste label shown in Figure 3. Make sure to check the “waste type” box for “batteries” and complete the campus, building, room number and accumulation start date information.

4. Never store broken or leaking batteries with intact batteries.

5. Insulate the terminals with duct tape to prevent batteries from being

discharged when stacked or stored in containers with multiple batteries.

6. Keep stored batteries away from oil or other flammable materials.

C. Consumer Electronics 1. Never dispose of consumer electronics in the regular trash.

2. Contact the Material and Logistical Services Department by using the

Surplus Management System at https://ipo.rutgers.edu/bs/surplus-pickups or call (848) 445-2255.


https://ipo.rutgers.edu/bs/surplus-pickups

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D. Lamps 1. All lamps (i.e. fluorescent, neon, mercury vapor, metal halide, high pressure

sodium, high intensity discharge) including the green-tipped fluorescent tubes must be collected as Universal Waste.

2. Designate a storage area for lamps that provides ample room for proper storage.

3. Package lamps in their original boxes or special boxes/fiber containers

provided by the Rutgers disposal vendor (Clean Earth).

4. Make sure boxes are stored upright, secured in place so they cannot tip over and sealed shut after every addition of tubes.

5. Avoid any storage arrangement that may cause lamps to be broken.

6. Label boxes with the Rutgers Universal Waste label shown in Figure 3.

Make sure to check the “waste type” box for “lamps/bulbs” and complete the campus, building, room number and accumulation start date information. The accumulation start date is the date the first spent bulb is placed inside the box.

7. Store boxes for up to 1 year prior to disposal.

8. In some cases, lamps are transported to centralized storage locations by Facilities personnel.

9. Contact the disposal vendor to pick up full boxes by emailing the Pick-

Up/Drop-Off Request Form shown in Attachment #1 to the point of contact at Clean Earth.

10. Use a Bill of Lading for shipping the boxes of lamps. A representative from

the department will be asked to sign the Bill of Lading.

11. Maintain all paperwork for 3 years including the original Bill of Lading, a copy of the Bill of Lading signed by the vendor stating they received the shipment and a certificate of destruction/recycling. These documents must be made available to REHS, NJDEP or any other regulatory agency upon request.

E. Mercury-Containing Equipment

1. Collect small devices such as thermostats, boiler switches and thermometers

in an appropriate container such as a screw-top jar or zip-lock bag.

2. Never store broken or leaking mercury-containing devices with intact devices. Broken mercury-containing equipment must be placed in a separate container and labeled with the Rutgers Hazardous Waste label shown in Figure 2.

8. Label containers with the Rutgers Universal Waste label shown in Figure 3.

Make sure to check the “waste type” box for “mercury-containing equipment” and complete the campus, building, room number and accumulation start date information.

3. Store mercury-containing equipment in the SAA until pick-up by REHS.

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4. Submit a Request for Hazardous Waste Disposal at the online link below:


5. Contact REHS at 848-445-2550 or [email protected] for any other mercury-containing equipment with large volumes of liquid mercury. REHS will come on site to evaluate the equipment and provide advice on how to best dispose of it.

F. Aerosol Cans

1. Collect full or partially full aerosol cans in an appropriately sized container depending on the amount anticipated for disposal. (e.g. 5, 30 or 55-gallon drum/pail).

2. Label containers with the Rutgers Universal Waste label shown in Figure 3. Write “Aerosol Cans” on the label and complete the campus, building, room number and accumulation start date information.

3. Store containers of aerosol cans in the SAA until pick-up by REHS.



3) Non-Regulated Waste The following are considered non-regulated waste:

Antifreeze – propylene glycol and/or ethylene glycol

Latex paint

Citrus based parts cleaner fluids and similar products

A. Antifreeze 1. Collect waste antifreeze in Department of Transportation (DOT) approved 5-

gallon carboys or 55-gallon drums. REHS can provide the necessary containers.

2. Label the container with the Non-Regulated Waste label shown in Figure 4. Mark the contents as “waste antifreeze”.

3. Keep containers on spill pallets in the SAA.



B. Latex Paint 1. Latex paint that is completely dried out can be disposed of in the regular

trash.

2. Collect and store partially filled or full cans of latex paint for disposal in the SAA.

3. Label the containers with the Non-Regulated Waste label shown in Figure 4.

Mark the contents as “latex paint”.





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C. Citrus-Based Parts Cleaner Fluids 1. Collect waste citrus-based parts cleaner in Department of Transportation

(DOT) approved 5-gallon carboys or 55-gallon drums. REHS can provide the necessary containers.

2. Label the container with the Non-Regulated Waste label shown in Figure 4. Mark the contents as “waste citrus-based parts cleaner solution”.




4) Used Oil and Used Oil Filters Used oil is defined as any petroleum-based or synthetic oil that has been used and is therefore contaminated with metals, solvents or other materials from its intended use. The following are consider used oils after their useful life:

Motor oil

Heating oil

Refrigerator oil

Hydraulic oil

Transformer oil

Lubricating oil

A. Used Oil 1. Collect used oil in Department of Transportation (DOT) approved 5-gallon

carboys or 55-gallon drums. REHS can provide the necessary containers.

2. Collect different types of oil in separate containers (i.e. don’t mix used motor oil with used hydraulic oil).

3. Label the container with the Used Oil label shown in Figure 5. Fill in the

campus, building, room number and date on the label.


5. Remove funnels and secure lids to containers after each addition to the container. Alternatively, use specially made funnels that have a hinged lid that can be closed after each addition.



NOTE: Oil filled equipment may contain oils that are contaminated with PCBs. Contact REHS prior to disposing of oil filled equipment, especially transformers and electrical switches. Refer to the Polychlorinated Biphenyls (PCB) Program at https://ipo.rutgers.edu/sites/default/files/FMS-Web-Info-PCB.pdf for more details.




https://ipo.rutgers.edu/sites/default/files/FMS-Web-Info-PCB.pdf

https://ipo.rutgers.edu/sites/default/files/FMS-Web-Info-PCB.pdf

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B. Used Oil Filters

1. Drain oil from filters into an appropriate container as detailed in the Used Oil

section above.

2. Collect filters in Department of Transportation (DOT) drums or 5-gallon pails.

3. Label the drum with the Used Oil label shown in Figure 5. Fill in the campus, building, room number and date on the label.

4. Keep drums on spill pallets in the SAA.



5) Spent Ballasts from Light Fixtures

Spent ballasts are separated into 2 categories:

PCB – manufactured before 1980

Non-PCB – manufactured after 1980

Most new ballasts will have the words “Non-PCB” on the ballast label. If no such indication is noted or if the ballast was manufactured prior to 1980, it must be considered PCB. Most ballasts have a manufactured date stamp on them.

a. Collect PCB and Non-PCB ballasts in separate DOT drums/containers. REHS can provide the drums/containers or you can obtain them from the Rutgers universal waste vendor (Clean Earth).

b. Label each container with the Spent Light Ballast label shown in Figure 6. Check off either “PCB” or “Non-PCB” in upper left corner of the label. For PCB ballasts, the PCB label shown in Figure 7 must also be applied to the outside of the drum/container.

c. Keep drums securely closed at all time.

d. Contact the disposal vendor to pick up full drums of ballasts by emailing the

Pick-Up/Drop-Off Request Form shown in Attachment #1 to the point of contact at Clean Earth.

e. Use a Bill of Lading for shipping the boxes of lamps. A representative from

the department will be asked to sign the Bill of Lading.

f. Maintain all paperwork for 3 years including the original Bill of Lading, a copy of the Bill of Lading signed by the vendor stating they received the shipment and a certificate of destruction/recycling.

6) Unused, Expired or Excess Chemicals

a. Unused, expired or excess chemicals should first be considered as a

possible donation to the Rutgers Chemicals for Reuse Program. Contact REHS at (848) 445-2550 or [email protected] for advice.



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b. All other unused chemicals must be disposed of through REHS by submitting an online Request for Hazardous Waste Disposal form at:


C. Waste Containers

1) REHS can provide the following containers for collecting and storing wastes:

Liquid Wastes

5-gallon plastic carboys

30-gallon plastic drums

55-gallon plastic or metal drums Solid Wastes

1-gallon plastic screw top jars

5-gallon plastic screw top pails

30-gallon plastic or metal open top drums

55-gallon metal open top drums REHS will also provide plastic liners for pails and drums used for solid wastes such as paint chips and used oil filters.

2) Do not use your own drums or pails unless approved by REHS. They may not meet

US Department of Transportation (DOT) requirements or may have residual material left behind from former uses.

3) Select the smallest container size available that will properly hold the anticipated quantity of waste and still allow sufficient headspace above the liquid for expansion under different storage temperatures.

4) Containers must be leak-proof and sealed with lids secured while in storage.

D. Labeling

Specific labels are required for each type of waste as described in each section of this document. Obtain the necessary labels from REHS. Examples of each type of label are shown in Figures 2-7.

E. Satellite Accumulation Areas (SAAs)

1) Hazardous waste, universal waste and used oil/filters must be stored in Satellite

Accumulation Areas (SAAs) which are designated areas at or near the point of generation and under the control of the operator generating the waste. Typically there is a SAA in each room where such wastes are generated. REHS can assist in determining appropriate locations for SAAs.

2) Chemical wastes in SAAs must be segregated by waste type and arranged so that incompatible wastes cannot mix.

3) Hazardous wastes must be stored in secondary containment bins in SAAs.

4) Containers in SAAs must be arranged so that the labels are easily visible during

inspection.


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5) Follow the basic guidelines below for safely storing hazardous wastes:

Store like materials in the same secondary containment bin (e.g. store flammables in one bin, acids in another, toxics in another – See Figure 1)

Separate acids and bases

Keep acids separate from oils, flammables, cyanides and sulfides

Store corrosive chemicals in plastic containers

Keep water-reactive chemicals away from water sources or aqueous solutions

Immediately clean up spilled materials in secondary containment bins

Consult REHS if you encounter shock-sensitive, explosive or air-reactive chemicals

6) No more than 55 gallons of hazardous waste or 1 quart of acutely hazardous waste are allowed to be stored in a SAA.

F. Request for Waste Removal 1) Submit an online Request for Hazardous Waste Disposal whenever hazardous waste

containers are full. The link for the online request can be found at: https://halflife.rutgers.edu/forms/hazwaste.php

2) REHS will pick up the waste within 5-10 working days at the New Brunswick/

Piscataway campuses and every 30-60 days at the Newark and Camden campuses. Remote farm research centers and other off-campus locations are generally scheduled within one month of receipt of the online form.

Figure 1. Example of Properly Stored Hazardous Waste in SAA


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Figure 2. Rutgers Hazardous Waste Label

Figure 3. Rutgers Universal Waste Label

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Figure 4. Non-Regulated Waste Label

Figure 5. Rutgers Used Oil Label

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Figure 6. Rutgers Spent Ballast Label

Figure 7. Rutgers PCB Label

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Attachment #1

rutgers environmental health and safety (rehs)

Documents