s '· ( , , 9:00 j. dallas. ':' ·< -· ( • , . ,-1' ·. (~ ..,. • .•....

MEMORANDUM

Date: February 11, 2011 zu II FEB I I Pri 3: 2: j

..,. • .•. . (~ -· ( • ,. ,- 1' ... ... ·.

To: l I I )' 'r '-' ; .'i ·< ':' J. '-''-·" ' " -' '· ( , ,

Taylor Brannon, Chair, and DALLAS. T[ Xf.\S Members of the Administration and Finance Committee

Subject: NOTICE OF MEETING- Dallas City Hall Conference Room 6FS- 1500 Marilla Street, Dallas, Texas 75201

Thursday, February 17, 2011, 9:00 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, February 17, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item #5- Recreation Program Management System (All)- Authorize a five-year agreement for the purchase of software licenses and maintenance agreement for a Recreation Program Management, Point of Sale and Facility Reservation System -Not to exceed $202,401 - Financing: Current Funds- Barbara Kindig

NON-ACTION ITEMS

Park Naming Policy Discussion - Barbara Kindig

ddvl!J.-rn Dawna M. Ray, Secretary Park and Recreation Boar

COMMITTEE: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Tony Hinojosa Jr., Lawrence S. Jones, Ellen J. Taft, Joan Walne, C. W. Whitaker

c: Dallas Park and Recreation Board Paul Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

MEMORANDUM

Date:

To:

. ·· - ,, :...

February 11, 2011 2011 FEB I I PM 3: 3J

Lee M. Kleinman, ChairUP?4 s.::::C r<c: ! _ .. . Members of the Planning @f.l..<t I)ASjgn Cemfuittee

Subject: NOTICE OF MEETING- Dallas City Hall Conference Room 6FN- 1500 Marilla Street, Dallas, Texas 75201

Thursday, February 17, 2011, 9:00 A.M. There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, February 17, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 9:00a.m.

'Pt!blf;; Notte~ AGENDA

ACTION ITEMS 1 1 I) '1 :; ' :L.r..V-v

CONTRACT AWARDS

Park Board Agenda Item #6 - Fair Park Pan American Arena (7) - Consider a professional services contract with Good, Fulton & Farrell Architects for schematic design through construction administration services for upgrades to the main electrical service, lighting, controls and a new fire alarm system at Fair Park Pan American Arena located at Admiral Nimitz and Martin Luther King, Jr. Boulevard- Not to exceed $78,158- Financing: Texas Department of Agriculture Grant Funds- Willis Winters

Park Board Agenda Item #7- Kiest Park (3)- Consider a professional services contract with Jacobs Engineering Group, Inc. for schematic design through construction administration services for reconstruction of the hike and bike trail at Kiest Park located at 3080 South Hampton Road- Not to exceed $140,870- Financing: 2006 Bond FundsWillis Winters

Park Board Agenda Item #8 - Main Street Garden Park ( 14)- Consider ( 1) an increase in appropriations in the Capital Gifts, Donation and Development Fund in the amount of $41 ,335.00; and (2) Supplemental Agreement No. 6 to the professional services contract with Thomas Balsley Associates for additional design services at Main Street Garden Park located at 1920 Main Street- Not to exceed $41,335.00, from $1,012,773.20 to $1,054,108.20 - Financing: Capital Gifts, Donation and Development Funds - Willis Winters

Park Board Agenda Item #9 - White Rock Lake Park (9) - Consider a professional services contract with Pacheco Koch Consulting Engineers, Inc. for a conceptual planning study for parking and traffic circulation at Winfrey Point and along East Lawther Drive at White Rock Lake Park located at 8300 Garland Road - Not to exceed $100,330 -Financing: 2006 Bond Funds -Willis Winters

MEMORANDUM

Date: February 11, 2011

To: Lee M. Kleinman, Chair, and Members of the Planning and Design Committee

Subject NOTICE OF MEETING- Dallas City Hall Conference Room 6FN- 1500 Marilla Street, Dallas, Texas 75201

Thursday, February 17, 2011, 9:00 A.M. -PAGE 2

AGENDA

ACTION ITEMS

PLANS AND SPECIFICATIONS

Park Board Agenda Item #10 - Campbell-Green Recreation Center (12) - Consider advertisement for a Request for Competitive Sealed Proposals for interior renovations and a roof replacement at Campbell-Green Recreation Center located at 6900 Campbell Road - Estimated Cost- $582,500 - Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #11 - Park in the Woods (3)- Consider advertisement for bids for a parking lot expansion and lighting at Park in the Woods located at 6800 Mountain Creek Parkway - Estimated Cost - $210,400 - Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #12- Tommie M. Allen Park (8)- Consider advertisement for a Request for Competitive Sealed Proposals for a bridge replacement, fencing, and a loop trail at Tommie M. Allen Park located at 7071 Bonnie View Road - Estimated Cost$998,430 - Financing: 2006 Bond Funds - Willis Winters

•m:; Dawna M. Raf , Secretary Park and Recreation Board

COMMITTEE: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III

c: Dallas Park and Recreation Board Paul Dyer, Director, Park and Recreation Department Willis Winters, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

.. '

MEMORANDUM RE. ''E-IVFO .~·l ' c, ....... ~./

Date:

To:

Subject:

March 31, 2011

Taylor Brannon, Chair, and

2ml PH3:36 ... I tCRETAR Y

DALLAS. TEXAS

Members of the Administration and Finance Committee

NOTICE OF MEETING- Dallas City Hall Conference Room 6FS- 1500 Marilla Street, Dallas, Texas 75201

Thursday, April7, 2011, 8:30A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, April 7, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FS, Dallas, Texas 75201 at 8:30a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item #7- White Rock Lake (9)- Consider Alcohol Permits and Waiver of Special Event Fees for the Comerica White Rock Lake Centennial Committee for Comerica White Rock Lake Centennial events at various locations at White Rock Lake located at 8300 Garland Road from May 7, 2011 through June 18, 2011 - Estimated Revenue: $1,000- Daniel Huerta

Park Board Agenda Item #8- Fair Park (7)- Consider Friends of Fair Park, Inc. to retain food concession revenue generated outside of the Tower Building at Fair Park located at 3809 Grand Avenue during the City Arts Festival scheduled for May 27-29, 2011 -Estimated Revenue: $75,738 - Daniel Huerta

Park Board Agenda Item #9- Harry S. Moss Park (13) and Kiest Park (3)- Consider a five-year concession contract for operation of the food and beverage concessions at Harry S. Moss Park located at 8000 Greenville Avenue and Kiest Park Softball Complex located at 3080 South Hampton Road - Lake Highlands Soccer Association and Kelberg and Associates, Inc. most advantageous proposers of two - Estimated Annual Revenue: $7,400 - Barbara Kindig

Park Board Agenda Item #10- Fair Park (7)- Consider designation of a temporary offleash site at Cotton Bowl Stadium at Fair Park located at 3750 Midway Plaza for The Dog Bowl Promotional Event on Sunday, April17, 2011- Estimated Revenue: $13,000- Daniel Huerta

MEMORANDUM

Date: March 31, 2011

To: Taylor Brannon, Chair, and Members of the Administration and Finance Committee

Subject: NOTICE OF MEETING- Dallas City Hall Conference Room 6FS- 1500 Marilla Street, Dallas, Texas 75201 Thursday, April?, 2011,8:30 A.M.- PAGE 2

AGENDA

ACTION ITEMS (continued)

Park Board Agenda Item #11 -Volunteer Management System (All)- Consider a threeyear agreement for the purchase of software licenses, installation, and maintenance agreement for a Volunteer Management System - Total Not to Exceed: $49,120 -Financing: Current Funds - Barbara Kindig

ACTION ITEMS - COMMITTEE ONLY

Rochester Park (4,5,7)- Consider a request to rename Rochester Park located at 3000 Rochester Street to Dr. William "Bill" Blair, Jr. Park- Financing: No cost consideration to the City [committee on January 27, 2011]- John Jenkins

~-((!.~ Park and Recreation Board

COMMITTEE: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Tony Hinojosa, Jr., Lawrence S. Jones, Ellen J. Taft, C. W. Whitaker


MEMORANDUM


To: Lee M. Kleinman, Chair, and 2011 APR -1 PM 3:36

Subject:

Members of the Planning and Design Committee CITY SECRETARY DALLAS. TEXAS

NOTICE OF MEETING- Dallas City Hall Conference Room 6FN- 1500 Marilla Street, Dallas, Texas 75201

Thursday, April 7, 2011, 9:00 A.M. There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, April 7, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 9:00a.m.

ACTION ITEMS

CONTRACT AWARDS

AGENDA

Park Board Agenda Item #12 - Cochran Park (2), John C. Phelps Park (7), Moore Park (7) and Wonderview Park (7) - Consider a contract for playground expansion or replacements at Cochran Park located at 2600 North Henderson Avenue, John C. Phelps Park located at 3000 Tips Boulevard, Moore Park located at 1900 East Eighth Street and Wonderview Park located at 2704 Wonderview Way- AS Con, Inc., lowest responsible bidder of nine- Not to exceed $325,540 - Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #13 - Samueii-Grand Tennis Center (2) - Consider a contract for a new tennis center pro shop at Samueii-Grand Tennis Center located at 6200 East Grand Avenue- Roesch Co Construction, Inc., best value proposer of eight- Not to exceed $935,695-Financing: Samuel! Multi-Year Funds ($100,000) and 2006 Bond Funds ($835,695)- Willis Winters

Park Board Agenda Item #14- White Rock Lake Park (9)- Consider Supplemental Agreement No. 1 to the professional services contract with Jacobs Engineering Group, Inc. for schematic design through construction administration services for renovation and expansion of the offleash dog park to include drainage improvements, landscaping, irrigation, kiosk, furnishings and signage located at Mockingbird Point at White Rock Lake Park located at 7700 Mockingbird Lane- Not to exceed $185,235, from $43,270 to $228,505- Financing: 2006 Bond FundsWillis Winters

•:tJUJj(J Park and Recreation B:~ COMMITTEE: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair;

Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall ill


MEMORANDUM


To: LeeM.BJenunan,Charr,and Members of the Planning and Design Committee

Subject: NOTICE OF MEETING- Dallas City Hall Conference Room 6FN- 1500 Marilla Street, Dallas, Texas 75201 Thursday, April 7, 2011, 9:00 A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, April 7, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 9:00a.m.

ACTION ITEMS

CONTRACT AWARDS

AGENDA

Park Board Agenda Item #12- Cochran Park (2), John C. Phelps Park (7), Moore Park (7) and Wonderview Park (7) -Consider a contract for playground expansion or replacements at Cochran Park located at 2600 North Henderson Avenue, John C. Phelps Park located at 3000 Tips Boulevard, Moore Park located at 1900 East Eighth Street and Wonderview Park located at 2704 Wonderview Way - A S Con, Inc., lowest responsible bidder of nine - Not to exceed $325,540 - Financing: 2006 Bond Funds -Willis Winters

Park Board Agenda Item #13 - Samueii-Grand Tennis Center (2) - Consider a contract for a new tennis center pro shop at Samueii-Grand Tennis Center located at 6200 East Grand Avenue- Roesch Co Construction, Inc., best value proposer of eight- Not to exceed $935,695-Financing: Samuell Multi-Year Funds ($100,000) and 2006 Bond Funds ($835,695)- Willis Winters

_Park Board Agenda Item #14- White Rock Lake Park (9)- Consider Supplemental Agreement No. 1 to the professional services contract with Jacobs Engineering Group, Inc. for schematic design through construction administration services for renovation and expansion of the offleash dog park to include drainage improvements, landscaping, irrigation, kiosk, furnishings and signage located at Mockingbird Point at White Rock Lake Park located at 7700 Mockingbird Lane- Not to exceed $185,235, from $43,270 to $228,505 - Financing: 2006 Bond FundsWillis Winters

.:t/J20t(J Park and Recreation Bt~~ COMMITTEE: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair;

Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III


MEMORANDUM

Date: March 31,2011



There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, April 7, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 9:00 a.m.

ACTION ITEMS

CONTRACT AWARDS

AGENDA

Park Board Agenda Item #12- Cochran Park (2), John C. Phelps Park (7), Moore Park (7) and Wonderview Park (7)- Consider a contract for playground expansion or replacements at Cochran Park located at 2600 North Henderson Avenue, John C. Phelps Park located at 3000 Tips Boulevard, Moore Park located at 1900 East Eighth Street and Wonderview Park located at 2704 Wonderview Way- A S Con, Inc., lowest responsible bidder of nine - Not to exceed $325,540 - Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #13 - Samueii-Grand Tennis Center (2) - Consider a contract for a new tennis center pro shop at Samueii-Grand Tennis Center located at 6200 East Grand Avenue- Roesch Co Construction, Inc., best value proposer of eight- Not to exceed $935,695-Financing: Samuel! Multi-Year Funds ($100,000) and 2006 Bond Funds ($835,695) -Willis Winters

.Park Board Agenda Item #14- White Rock Lake Park (9)- Consider S!Jpplemental Agreement No. 1 to the professional services contract with Jacobs Engineering Group, Inc. for schematic design through construction administration services for renovation and expansion of the offleash dog park to include drainage improvements, landscaping, irrigation, kiosk, furnishings and signage located at Mockingbird Point at White Rock Lake Park located at 7700 Mockingbird Lane- Not to exceed $185,235, from $43,270 to $228,505- Financing: 2006 Bond FundsWillis Winters

•w~ Park and Recreation Bt~ COMMITIEE: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair;



MEMORANDUM




There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, April 7, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 9:00a.m.

ACTION ITEMS

CONTRACT AWARDS

AGENDA

Park Board Agenda Item #12- Cochran Park (2), John C. Phelps Park (7), Moore Park (7) and Wonderview Park (7) - Consider a contract for playground expansion or replacements at Cochran Park located at 2600 North Henderson Avenue, John C. Phelps Park located at 3000 Tips Boulevard, Moore Park located at 1900 East Eighth Street and Wonderview Park located at 2704 Wonderview Way- AS Con, Inc., lowest responsible bidder of nine- Not to exceed $325,540 - Financing: 2006 Bond Funds -Willis Winters

Park Board Agenda Item #13- Samueii-Grand Tennis Center (2)- Consider a contract for a new tennis center pro shop at Samueii-Grand Tennis Center located at 6200 East Grand Avenue- RoeschCo Construction, Inc., best value proposer of eight- Not to exceed $935,695-Financing: Samuell Multi-Year Funds ($100,000) and 2006 Bond Funds ($835,695)- Willis Winters

Park Board Agenda Item #14- White Rock Lake Park (9)- Consider Supplemental Agreement No. 1 to the professional services contract with Jacobs Engineering Group, Inc. for schematic design through construction administration services for renovation and expansion of the offleash dog park to include drainage improvements, landscaping, irrigation, kiosk, furnishings and signage located at Mockingbird Point at White Rock Lake Park located at 7700 Mockingbird Lane - Not to exceed $185,235, from $43,270 to $228,505 - Financing: 2006 Bond Funds -Willis Winters



MEMORANDUM

Date: April14, 2011

RECEIVED ZDII APR 15 PM ~: 03

CITY SECHETARY DALLAS. TEXAS

To: Taylor Brannon, Chair, and

a Members of the Administration and Finance Committee

Subject: NOTICE OF MEETING- Trinity River Audubon Center 6500 South Loop 12, Dallas, Texas 75217 Thursday, April21, 2011, 9:00A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, April21, 2011 at the Trinity River Audubon Center, 6500 South Loop 12, Dallas, Texas 75217 at 9:00a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item #4- Rochester Park (4,5,7)- Consider a request to rename Rochester Park located at 3000 Rochester Street to Dr. William "Bill" Blair, Jr. Park -Financing: No cost consideration to the City [committee on January 27, 2011; April?, 2011] - John Jenkins

~:~~ Park and Recreation Board



MEMORANDUM

Date:

To:

Subject:

Aprill4, 2011 2011 APR 15 PM ~: 04

Lee M. Kleinman, Ch11T~~)E/;~~,l/6fl.. , Members of the Plann~t~AS~~J~mittee

NOTICE OF MEETING- Trinity River Audubon Center 6500 South Loop 12, Dallas, Texas 75217 Thursday, Apri121, 2011, 8:30A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, April21, 2011 at the Trinity River Audubon Center, 6500 South Loop 12, Dallas, Texas 75217 at 8:30a.m.

ACTION ITEMS

CONTRACT AWARDS

AGENDA

Park Board Agenda Item #5- Anita Martinez Recreation Center (6)- Consider a contract for interior renovation, roof replacement, exterior repairs, and HVAC replacement at Anita Martinez Recreation Center located at 3212 North Winnetka Avenue- The Warrior Group, Inc., best value proposer of nine- Not to exceed $1,141,895- Financing: 2003 Bond Funds ($200,000) and 2006 Bond Funds ($941 ,895) - Willis Winters

Park Board Agenda Item #6 - Benito Juarez Parque de Heroes (6)- Consider a contract for security fencing and site furnishings at Benito Juarez Parque de Heroes located at 3352 North Winnetka Avenue- Pecos Fence Co., Inc., lowest responsible bidder of seven- Not to exceed $61,320- Financing: 2009-10 Community Development Block Grant FundsWillis Winters

Park Board Agenda Item #7 - Elm Fork Athletic Complex (6) - Consider (1) reprogramming of the 2006 Bond Funds originally allocated for the Elm Fork Trail design; and (2) a contract for grading and utilities, soccer fields, parking, drives, lighting, vending and toilet pavilions, loop trail, irrigation, landscaping, fencing and site furnishings at Elm Fork Athletic Complex located at the 2200 block of Walnut Hill Lane- Rogers-O'Brien Construction Company, Ltd., best value proposer of seven- Not to exceed $11,743,012-Financing: 2006 Bond Funds ($11 ,243,012) and Texas Parks and Wildlife Grant Funds ($500,000) -Willis Winters

Park Board Agenda Item #8- North Bark Park (12)- Consider Supplemental Agreement No. 2 to the professional services contract with Pacheco Koch Consulting Engineers, Inc. to provide for engineering and surveying services to include revisions of the final plat and setting field monuments associated with easements required by Building Inspection at North Bark Park located at 4900 Gramercy Oaks Boulevard- Not to exceed $3,900, from $24,900 to $28,800 - Financing: 2003 Bond Funds - Willis Winters

MEMORANDUMR E c E I v ED

Date:

To:

Subject:

April14, 2011

2011 APR I 5 PH l,: 04

C I f Y SECRET t~ R '( DALLAS. TEXAS

Lee M. Kleinman, Chair, and Members of the Planning and Design Committee

NOTICE OF MEETING- Trinity River Audubon Center 6500 South Loop 12, Dallas, Texas 75217 Thursday, Apri121, 2011, 8:30A.M.- PAGE 2

AGENDA

ACTION ITEMS


Park Board Agenda Item #9 - Elmwood Parkway ( 1)-Consider advertisement for bids for construction of a loop trail and site furnishings at Elmwood Parkway located from Elmwood Boulevard to Rugged Drive- Estimated Cost: $550,000- Financing: 2006 Bond FundsWillis Winters

Park Board Agenda Item #10- Fruitdale Park (5), J.J. Lemmon Park (8), Ricketts Branch Park (8) and Seaton Park (5)- Consider advertisement for bids for a playground expansion at Fruitdale Park located at 4400 Vandervoort Drive; playground replacements at J.J. Lemmon Park located at 6100 J.J. Lemmon Road and Ricketts Branch Park located at 7300 Albert Williams Drive; and construction of a new loop trail at Seaton Park located at 3200 Seaton Drive - Estimated Cost: $400,833 - Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #11 - White Rock Creek Greenbelt Trail (11) - Consider advertisement for bids for extension of the hike and bike trail from Valley View Park to Hillcrest Park and construction of a small loop trail and overlook at Hillcrest Park located at White Rock Creek Greenbelt Trail- Estimated Cost: $1,134,645- Financing: 2006 Bond Funds -Willis Winters

MEMORANDUM .R·· F c E I \/ E' '"' N ~ ,._ -~ E ~ 1~ LJ

Date:

To:

Subject:

April14, 2011 201 I APR I 5 PH f,: 04

. . r.. hK CITY Srf. REl'/1. .. , Y Lee M. Klemman, <iM:tl.CW , TEXAS Members of the Planning and Design Committee

NOTICE OF MEETING- Trinity River Audubon Center 6500 South Loop 12, Dallas, Texas 75217 Thursday, Apri121, 2011, 8:30A.M. -PAGE 3

AGENDA

ACTION ITEMS

MISCELLANEOUS

Park Board Agenda Item #12- Danieldale Park (8)- Consider an agreement with Higher Education Learning Opportunities, Inc. (HELO) and PlayCore Wisconsin, Inc. dba Game Time for the installation of playground equipment at Danieldale Park located at 500 West Wheatland Road- Financing: No cost consideration to the City- Willis Winters

~(2~ Park and Recreation Board /

COMMITTEE: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall ill


MEMORANDUM RE.CE\VED

201\ ~PR 29 PM L,: 14

E1 ,\D v~ Date: April28, 2011

CITY SECR )-'\(\I~ O~LL~S. TEXAS



Thursday, May 5, 2011,9:00 A.M. There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, May 5, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 9:00a.m.

ACTION ITEMS

CONTRACT AWARDS

AGENDA

Park Board Agenda Item #5 - Kiest Park (3) and Sugarberry Park (3)- Consider a contract for playground replacements at Kiest Park located at 3080 South Hampton Road and Sugarberry Park located at 7102 Sugarberry Road - Jay Davis Company, Inc. dba JDC Construction Co., lowest responsible bidder of eleven- Not to exceed $287,707-Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #6 - Walnut Hill Recreation Center (13) - Consider (1) reprogramming of the 2006 Bond Funds originally allocated for the Fair Oaks Park pavilion to Walnut Hill Recreation Center; and (2) Supplemental Agreement No. 1 to the professional services contract with Sally Johnson Architect, LLC for schematic design through construction administration services for interior and exterior renovations, roof repair and restoration, and HVAC upgrades at Walnut Hill Recreation Center located at 10011 Midway Road- Not to exceed $38,780, from $206,245 to $245,025- Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #7 - Webb Chapel Park (13) - Consider a contract for construction of a new pavilion at Webb Chapel Park located at 11428 Cromwell DrivePhoenix I Restoration and Construction, Ltd., best value proposer of six- Not to exceed $271 ,990 - Financing: 2006 Bond Funds - Willis Winters

MEMORANDUM

Date: April 28, 2011



Thursday, May 5, 2011, 9:00A.M. -PAGE 2

AGENDA


Park Board Agenda Item #8- Friendship Park (1 0)- Consider advertisement for bids for a playground replacement at Friendship Park located at 12700 Hornbeam Drive -Estimated Cost $114,000- Financing: 2006 Bond Funds- Willis Winters

~. !fleft; Park and Recreation B~ COMMITTEE: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair;



MEMORANDUM

Date: April28, 2011

RECEIV~D 2011 APR 29 PM It: 14

CITY SE C R E TP~R Y DALLAS. TEXAS



Thursday, May 5, 2011, 9:30 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, May 5, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FS, Dallas, Texas 75201 at 9:30a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item #4- Bachman Lake Park (6)- Consider a waiver for Boats with Motors Exceeding 10.5 H.P. for the Dallas Park and Recreation Department and Turning Point to host the 21st Annual Extravaganza on Bachman Lake Park, Saturday, June 4, 2011 and for same event in 2012, 2013, 2014, and 2015- Financing: No cost consideration to the City - Dave Strueber

~111 Dawna M. Ray, Secretary, Park and Recreation Bo d



MEMORANDUM RECEIVED

Date:

To:

Subject:

Apri128, 2011

Zfill APR 29 PM 4: 12

CITY SECRETAHY DALLAS. TEXAS

Joan Walne, President, and Members of the Dallas Park and Recreation Board

NOTICE OF REGULAR MEETING Dallas City Hall, 1500 Marilla Street Park Board Conference Room 6FN, Dallas, Texas 75201 Thursday, May 5, 2011, 10:00 A.M.

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Park Board Conference Room 6FN, Dallas, Texas 75201, on Thursday, May 5, 2011 at 10:00 a.m.

A copy of the agenda is attached for your review.

~~ Dawna M. Ray, Secret Park and Recreation Bo rd

c: Gabriel Soto, Vice President, Council District 2 Frances M. Gonzalez, Park Boardmember, Council District 1 Ellen J. Taft, Park Boardmember, Council District 3 C. W. Whitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Tony Hinojosa, Jr., Park Boardmember, Council District 6 Taylor Brannon, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Lee M. Kleinman, Park Boardmember, Council District 11 Bettye Johnson Stripling, Park Boardmember, Council District 12 Lawrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Paul Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Deborah Watkins, City Secretary

DALLAS PARK AND RECREATION BOARD

1500 M:~tc:~;~~~~~~OM 6FNR E c E I v ED DALLAS, TEXAS 75201

THURSDAY, MAY 5, 2011 Zfi l l APR 29 PM l,: 12 (1 0:00 A.M.)

SUBCOMMITTEE MEETINGS:

CI TY SECRETP.ff{ DALLAS. TEX AS

9:00 am: Planning and Design Committee, Dallas City Hall, Room 6FN

9:30 am: Administration and Finance Committee, Dallas City Hall, Room 6FS

Speakers

1. Press Conference for the Trail Safety Awareness Campaign at Dallas

City Hall Lobby at 10:30 a.m.

BRIEFINGS

2. Fair Park, TX Cell Phone Tour Overview: Daniel Huerta, Assistant Director, Fair Park and Community Services

MINUTES

3. Approval of minutes of the April 21, 2011 Park and Recreation Board Meeting

CONSENT AGENDA (Items 4-8)

ADMINISTRATION AND FINANCE COMMITTEE • MISCELLANEOUS

4. Bachman Lake Park (6) - Authorize a waiver for Boats with Motors Exceeding 1 0.5

H.P. for the Dallas Park and Recreation Department and Turning Point to host the

21 5t Annual Extravaganza on Bachman Lake Park, Saturday, June 4, 2011 and for

same event in 2012, 2013, 2014, and 2015- Financing: No cost consideration to the

City

PLANNING AND DESIGN COMMITTEE ·CONTRACT AWARDS

5. Kiest Park (3) and Sugarberry Park (3) - Authorize a contract for playground

replacements at Kiest Park located at 3080 South Hampton Road and Sugarberry

Park located at 7102 Sugarberry Road - Jay Davis Company, Inc. dba JDC

Construction Co., lowest responsible bidder of eleven- Not to exceed $287,707-

Financing: 2006 Bond Funds

4/29/2011-4:03:14 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MAY 5, 2011 (10:00 A.M.)

CONSENT AGENDA (CONTINUED)

6. Walnut Hill Recreation Center (13)- Authorize (1) reprogramming of the 2006 Bond Funds originally allocated for the Fair Oaks Park pavilion to Walnut Hill Recreation Center; and (2) Supplemental Agreement No. 1 to the professional services contract with Sally Johnson Architect, LLC for schematic design through construction administration services for interior and exterior renovations, roof repair and restoration, and HVAC upgrades at Walnut Hill Recreation Center located at 10011 Midway Road - Not to exceed $38,780, from $206,245 to $245,025 - Financing: 2006 Bond Funds

7. Webb Chapel Park (13)- Authorize a contract for construction of a new pavilion at Webb Chapel Park located at 11428 Cromwell Drive - Phoenix I Restoration and Construction, Ltd., best value proposer of six- Not to exceed $271,990- Financing: 2006 Bond Funds

PLANNING AND DESIGN COMMITTEE- PLANS AND SPECIFICATIONS

8. Friendship Park (1 0)- Authorize advertisement for bids for a playground replacement at Friendship Park located at 12700 Hornbeam Drive- Estimated Cost $114,000 -Financing: 2006 Bond Funds

OTHER/NON-ACTION ITEMS

9. Quarterly Financial Statement of Samuell Park Properties Multi-Year Fund 0330

10. Budget Updates

11. Park and Recreation Board Members Liaison Reports regarding: Cedar Ridge Preserve, Community Development Commission, Cultural Affairs Commission, Dallas Arboretum and Botanical Society, Dallas Parks Foundation, Dallas Zoological Society, Downtown Dallas, Inc./Downtown Parks, Friends of Fair Park, Friends of the Katy Trail, Lee Park and Arlington Hall Conservancy, Send A Kid To Camp, State Fair of Texas, Texas Discovery Gardens, Trinity Commons Foundation, Trinity River Audubon Center, White Rock Lake Foundation/White Rock Lake Park, The Woodall Rodgers Park Foundation

4/29/2011-4:03:14 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MAY 5, 2011 (1 0:00 A.M.)

OTHER/NON-ACTION ITEMS (CONTINUED)

12. Staff Announcements - Upcoming Park and Recreation Department Events

13.Next Park and Recreation Board Regular Meeting: Thursday, May 19, 2011 at the Dallas Zoo

14. Adjournment

A closed session may be held if the deliberation on any agenda item concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the

City Attorney. Section 551.071 of Texas Open Meetings Act (T.O.M.A.) 2. The purchase, exchange, lease or value of real property, if the deliberation in an

open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 of the T.O.M.A.

3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations -with a third person. Section 551.073 of the T.O.M.A.

4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 551.074 of the T.O.M.A.

5. The deployment, or specific occasions for implementation of security personnel or devices. Section 551.076 of the T.O.M.A. Deliberations regarding Economic Development negotiations. Section 551.087 of the T.O.M.A.

6. Deliberations regarding Economic Development negotiations. Section 551.087 of the T.O.M.A.

4/29/2011-4:03:14 PM

MEMORANDUM

Date: May 12, 2011 ZD II HAY 13 PM 3: 1 4

To: Lee M. Kleinman, Chair, ank_l T Y SECRET A H ·; Members of the Planning aJ16~ ~~

Subject: NOTICE OF MEETING - Dallas Zoo Flamingo Room 650 South R. L. Thornton Freeway, Dallas, Texas 75203 Thursday, May 19, 2011, 8:30 A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, May 19, 2011 at the Dallas Zoo Flamingo Room, 650 South R.L. Thornton Freeway, Dallas, Texas 75203 at 8:30 a.m.

AGENDA ACTION ITEMS

CONTRACT AWARDS

Park Board Agenda Item #4- Northaven Trail (11)- Consider (1) a contract for construction of a new hike and bike trail known as the Northaven Trail, from Preston Road to Valleydale Drive; (2) a hike and bike trail license agreement for use of Oncor right-of-way; and (3) reprogramming of the 2006 Bond Funds originally allocated for Dealey Montessori to Northaven Trail - RoeschCo Construction, Inc., best value proposer often- Not to exceed $1,602,000- Financing: 2006 Bond Funds - Willis Winters

PLANS AND SPEC/FICA T/ONS

Park Board Agenda Item #5 - Dallas Zoo Stormwater Quality Improvements, Phase IV (1 ,4) -Consider advertisement for a Request for Competitive Sealed Proposals for erosion control and a structural bank stabilization wall in Cedar Creek at the Dallas Zoo located at 650 South R.L. Thornton Freeway- Estimated Cost: $1 ,200,000- Financing: 2005 Certificates of Obligation- Willis Winters

Park Board Agenda Item #6 - Five Mile Creek Trail (5,8) -Consider advertisement for a Request for Competitive Sealed Proposals for construction of a new hike and bike trail from Glendale Park located at 1300 E. Ledbetter Drive to Arden Terrace Park located at 2450 E. Pentagon Parkway at Five Mile Creek Trail- Estimated Cost: $2,538,803- Financing: 2006 Bond Funds- Willis Winters

~to.ldz;; Dawna M. Ray, Secretary Park and Recreation Boar:

COMMITTEE: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall Ill


MEMORANDUM

Date: May 12, 2011

qcr'E~VFO . 1... 1,J .. I ~ ' ...

2011 MAY 13 PM 3: 14

CITY SECEETAE . DALLAS. TEXAS

To: Taylor Brannon, Chair, and

Subject:

Members of the Administration and Finance Committee

NOTICE OF MEETING- Dallas Zoo Auditorium 650 South R. L. Thornton Freeway, Dallas, Texas 75203 Thursday, May 19, 2011, 9:00A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, May 19, 2011 at the Dallas Zoo Auditorium, 650 South R.L. Thornton Freeway, Dallas, Texas 75203 at 9:00a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item #3 - Norbuck Park (9)- Consider an Alcohol Permit Request for the Dallas Running Club Annual Half Marathon Event at Norbuck Park located at 200 N. Buckner Boulevard Sunday, November 6, 2011 -Estimated Revenue: $12,250- Daniel Huerta



MEMORANDUM

Date: May 25, 2011 20 I i MAY 26 PH 3: 4 9

To:

Subject:

Lee M. Kleinman, Chair, and CITY SE CRE TAHY Members of the Planning and ~gh ~~mldiitt&S

NOTICE OF MEETING - Cotton Bowl Media Room 3750 Midway Plaza, Dallas, Texas 75215 Thursday, June 2, 2011, 8:30A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, June 2, 2011 at the Cotton Bowl Media Room, 3750 Midway Plaza, Dallas, Texas 75215 at 8:30a.m.

AGENDA

ACTION ITEMS

CONTRACT AWARDS

Park Board Agenda Item #6 - Apache Park (8), Lake Highlands Park (9) and Sand Springs Park (5)- Consider a contract for playground replacements at Apache Park located at 701 Apache Lane, Lake Highlands Park located at 9500 Lake Highlands Drive, and Sand Springs Park located at 10243 Hillhouse Lane- Henneberger Construction, Inc., lowest responsible bidder of three- Not to exceed $370,160- Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #7 - Citywide Park Erosion Control Study (Citywide)- Consider a professional services contract with Nathan D. Maier Consulting Engineers, Inc. for alternative analysis, master erosion control report, review and reconnaissance, project meetings, coordination, and prioritization of erosion areas for Citywide Park Erosion Control Study located Citywide- Not to exceed $209,004- Financing: 2003 Bond FundsWillis Winters

Park Board Agenda Item #8- Cummings Recreation Center ( 5)- Consider a contract for renovation and an addition to include a new multi-purpose room, restrooms, and a fitness room at Cummings Recreation Center located at 2976 Cummings Street - Primestar Construction Corporation, best value proposer of fifteen- Not to exceed $1,383,740-Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #9 - Fox Hollow Park (3)- Consider a contract for a new playground and lighting at Fox Hollow Park located at 5701 FM Road 1382 - VA Construction, Inc., lowest responsible bidder of six - Not to exceed $301,175.50 -Financing: 2006 Bond Funds - Willis Winters

MEMORANDUM

Date:

To:

Subject:

May 25,2011


NOTICE OF MEETING - Cotton Bowl Media Room 3750 Midway Plaza, Dallas, Texas 75215 Thursday, June 2, 2011,8:30 A.M.- PAGE 2

AGENDA

ACTION ITEMS (CONTINUED)

CONTRACT AWARDS

Park Board Agenda Item #1 0 - Grover C. Keeton Golf Course ( 4, 7) - Consider Supplemental Agreement No. 1 to the professional services contract with DAL-TECH Engineering, Inc. for topographic surveys, bathometric surveys, and schematic design through construction administration services for levee repairs and irrigation storage improvements at Grover C. Keeton Golf Course located at 2323 Jim Miller Road- Not to exceed $66,639, from $24,794 to $91 ,613- Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #11 - Muchert Center ( 10) - Consider a professional services contract award with Perkins+Will Architects for assessment of the existing facility, programming, space planning, conceptual design and cost estimate for renovation of office space and maintenance facilities at the Muchert Center located at 10031 East Northwest Highway- Not to exceed $68,400- Financing: 2003 Bond Funds- Willis Winters

Park Board Agenda Item #12- Stevens Park Golf Course (3)- Consider Supplemental Agreement No.2 to the professional services contract with Freese and Nichols, Inc. for additional design services, bid phase services, and construction administration services for the renovation of the existing golf course, erosion control improvements, recycled water irrigation system, maintenance and cart barn at Stevens Park Golf Course located at 1005 North Montclair Avenue - Not to exceed $207,655, from $968,985 to $1,176,640 -Financing: 2006 Bond Funds - Willis Winters

CHANGE ORDERS

Park Board Agenda Item #13- Bachman Lake Park, Phase II (6)- Consider an increase in the contract with Riverway Contractors and Management, Inc. for modifications to the original trail design, additional trail extension, ADA ramp, retaining wall, gabion wall and additional lighting at Bachman Lake Park, Phase II located at 3500 Northwest HighwayNot to exceed $87,662.70, from $604,600.00 to $692,262.70 - Financing: 2006 Bond Funds - Willis Winters

MEMORANDUM

Date:

To:

Subject:

May 25,2011



AGENDA


CHANGE ORDERS (CONTINUED)

Park Board Agenda Item #14- Bahama Beach Water Park (5), Bonnie View Pool (4), Exline Pool (7), Lake Highlands North Pool ( 1 0)- Consider an increase in the contract with Sunbelt Pools, Inc. for installation of an identification sign adjacent to U.S. Highway 67 Service Road at Bahama Beach Water Park located at 1895 Campfire Circle, removal and replacement of all ceramic tile and removal of excess concrete behind existing plaster at Bonnie View Pool located at 2100 Huntingdon Avenue; removal and replacement of entry steps at Exline Pool located at 2525 Pine Street; and removal of concrete behind existing plaster and installation of swimming lane marker tiles at Lake Highlands North Pool located at 9344 Church Road- Not to exceed $132,601.00, from $677,487.58 to $810,088.58-Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #15- NorthBark Park (12)- Consider an increase with Wall Enterprises for modification to the scope of work to include additional grading at pond, excavation, and concrete sidewalk at NorthBark Park located at 4899 Gramercy Oaks Drive; and for installation of a concrete parking lot at Danieldale Park located at 500 West Wheatland Road- Not to exceed $247,468, from $1,574,019 to $1,821,487- Financing: 2006 Bond Funds- Willis Winters

MISCELLANEOUS

Park Board Agenda Item #16 - Bela Garden ( 14) - Consider approval of a donor recognition signage at Belo Garden located at 1014 Main Street- Financing: No cost consideration to the City- Willis Winters

Park Board Agenda Item #17 - Dallas Zoo ( 1 ,4)- Consider approval of a master plan and resolution in support of Dallas Zoological Society (DZS) Capital Campaign at the Dallas Zoo located at 650 South R.L. Thornton Freeway- Financing: No cost consideration to the City- Willis Winters

MEMORANDUM

Date:

To:

Subject:

May 25,2011



AGENDA



Park Board Agenda Item #18 - Dallas Arboretum (9)- Consider advertisement for a Request for Competitive Sealed Proposals for surface parking lots, a vehicular connector and a pedestrian connector across Garland Road at the Dallas Arboretum located at 8525 Garland Road- Estimated Cost: $4,500,000- Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #19 - Kidd Springs Park ( 1 ) and McCree Park ( 1 0) - Consider advertisement for a Request for Competitive Sealed Proposals for construction of new pavilions at Kidd Springs Park located at 700 West Canty Road and McCree Park located at 9016 Plano Road - Estimated Cost: $200,000 - Financing: 2006 Bond Funds- Willis Winters

Park and Recreation Boa

COMMITTEE: Lee . Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III


MEMORANDUM

Date: May 25,2011 ZD II MAY 2 6 PM 3: 4 9

To: . CITY ~ECRETAHY Taylor Brannon, Charr, an'D ALLAS TEXA S Members of the Administration anaFinance 'Committee

Subject: NOTICE OF MEETING State Fair of Texas, Inc. Administrative Offices 3921 Martin Luther King, Jr. Boulevard, Dallas, TX 75210 Thursday, June 2, 2011,9:00 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, June 2, 2011 at the State Fair ofTexas, Inc. Administrative Offices, 3921 Martin Luther King, Jr. Boulevard, Dallas, Texas 75210 at 9:00a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item #4- Tokalon Park (9)- Consider an alcohol permit request for the Tokalon Park Neighborhood Association to serve alcohol at the Lakewood 4th of July Parade After Party event at Tokalon Park located at 7100 Tokalon Drive on Monday, July 4, 2011 - Estimated Revenue: $360- Daniel Huerta

Park Board Agenda Item #5 - Fair Park (7) - Consider authorization of a proposed agreement between the City of Dallas and the Texas Museum of Automotive History in the Grand Place at Fair Park located at 1221 Midway Plaza for the period of November 23, 2011 through July 31, 2012- Estimated Revenue: $2,400- Daniel Huerta

~Ra1zfcretMy Park and Recreation Board



MEMORANDUM

Date: July 28, 2011



Thursday, August 4, 2011, 9:00 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, August 4, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA ACTION ITEMS

Park Board Agenda Item #4 - Purchase (Citywide) - Consider a one-year master agreement for park amenities with the lowest responsive and responsible bidders of sixThe Playwell Group, Inc. in the amount of $192,653; Most Dependable Fountains, Inc. in the amount of $101,881; Victor Stanley, Inc. in the amount of $38,275; Ad rite in the amount of $29,61 0; KidZone Play, LLC dba Recreation Consultants of Texas in the amount of $24,500; and Sybertech Waste Reduction, Ltd. in the amount of $8,233- Total award of the master agreement not to exceed $395,152- Financing: Current Funds (subject to annual appropriations)- Barbara Kindig

Park Board Agenda Item #5 - Purchase (Citywide)- Consider (1) a two-year master agreement for purchase of fitness equipment with Comm-Fit L.P. in the amount of $432,860, Body Works Fitness Equipment, Inc. intheamountof$47,686and Sport Supply Group, Inc. in the amount of $8,250; (2) the purchase of fitness equipment- Fitco Fitness Center Outfitters in the amount of $150,000 and Fitness Equipment Unlimited in the amount of$50,000 through Buyboard, a Texas Local Government Purchasing Cooperative; and (3) a two-year service contract for fitness equipment maintenance and repair services at City facilities with Leah A. Wheeler, dba Service First in the amount of $22,750 -lowest responsive and responsible bidders of four - Total award for the Park and Recreation portion of the master agreement not to exceed $711,546 - Financing: Current Funds (subject to annual appropriations)- Barbara Kindig

MEMORANDUM

Date: July 28, 2011

To: Taylor Brannon, Chair, anJl Members of the Administration and Finance Committee


Thursday, August 4, 2011, 9:00 A.M. -PAGE 2

AGENDA ACTION ITEMS

Park Board Agenda Item #6 - Bahama Beach Waterpark (5) - Consider proposed concession contract with Snow Park Dallas at the Bahama Beach Waterpark located at 1825 Campfire Circle in Dallas for the period October 1, 2011 to March 1, 2012 -Estimated Revenue: $22,486 - Daniel Huerta

Park Board Agenda Item #7- Fair Park (7)- Consider a temporary parking fee increase from $10.00 per vehicle to $15.00 per vehicle for the Parry Avenue parking lot during the 2011 State Fair of Texas from September 30, 2011 through October 23, 2011 -Estimated Revenue: $40,000- Daniel Huerta

/} / /

1t a Secretary

Park and Recreation Board



MEMORANDUM

Date: July 28, 2011

To: Lee M. Kleinman, Chair, anJlA Members of the Planning and Design Committee


Thursday, August4, 2011,8:30 A.M. There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, August 4, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 8:30a.m.

AGENDA ACTION ITEMS

CONTRACT AWARDS

Park Board Agenda Item #8- Beckley-Saner Recreation Center ( 4)- Consider a contract for interior renovation and expansion, roof replacement and HVAC replacement at BeckleySaner Recreation Center located at 114 West Hobson Avenue J.C. Commercial, Inc., best value proposer of thirteen- Not to exceed $2,211,810- Financing: 2006 Bond Funds

Willis Winters

Park Board Agenda Item #9 - Campbell-Green Recreation Center (12)- Consider a contract for interior renovation and roof replacement at Campbell-Green Recreation Center located at 16600 Park Hill Drive- RoeschCo Construction, Inc., best value proposer of three - Not to exceed $556,000 - Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #10 - Elmwood Parkway (1) - Consider a contract for construction of a loop trail located from Kiest Park to the intersection of Elmwood Boulevard and Rugged Drive at Elmwood Parkway- RoeschCo Construction, Inc., best value proposer of ten - Not to exceed $622,000 - Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #11 - Hamilton Park (1 0) and Willie B. Johnson Recreation Center (1 0) - Consider a contract for restoration of the existing pavilion, parking lot improvements and site furnishings at Hamilton Park located at 12225 Willowdell Drive and interior renovation, roof replacement, renovation of open-air gymnasium, and parking lot improvements at Willie B. Johnson Recreation Center located at 12225 Willowdell Drive C.D. Henderson Construction Group, LLC, best value proposer of ten - Not to exceed $1,095,100- Financing: 2006 Bond Funds- Willis Winters

MEMORANDUM

Date: July 28, 2011


Subject: NOTICE OF MEETING Dallas City Hall Conference Room 6FN- 1500 Marilla Street, Dallas, Texas 75201


AGENDA ACTION ITEMS

CONTRACT AWARDS (CONTINUED)

Park Board Agenda Item #12- Harry Stone Recreation Center (9)- Consider a contract for interior renovation and expansion at Harry Stone Recreation Center located at 2403 Millmar Drive- MCC and Associates, Inc., best value proposer of ten - Not to exceed $1,624,516- Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #13- NorthBark Park (12)- Consider Supplemental Agreement No.3 to the professional services contract with LopezGarcia Group, Inc., a wholly owned subsidiary of URS Corporation, for additional services to include dog beach, storm sewer system, revisions to plans and details for entry sign, parking lot alternative reconfiguration, pond overlook, and additional plan preparation, surveying, and platting required by City of Dallas Building Inspection for permitting approval at NorthBark Park located at 4899 Gramercy Oaks Drive- Not to exceed $72,740, from $177,030 to $249,770- Financing: 2006 Bond Funds ($19,855) and Capital Gifts, Donation and Development Funds ($52,885)- Willis Winters

Park Board Agenda Item #14- Trinity Standing Wave (The Dallas Wave) (?)-Consider a professional services contract with Freese and Nichols, Inc. for consulting services to include a survey of existing conditions, physical hydraulic model, analysis, coordination, and report for the Trinity Standing Wave (The Dallas Wave) located at 1900 East Eighth Street- Not to exceed $76,648 - Financing: 2006 Bond Funds -Willis Winters

CHANGE ORDERS

Park Board Agenda Item #15- Bachman Lake Park, Phase II (6)- Consider an increase in the contract with Riverway Contractors and Management, Inc. for modifications to the scope of work to include additional trail, ADA ramp and gabion wall, temporary wooden bridge, and demolition of an existing abandoned drinking fountain at Bachman Lake Park located at 3500 Northwest Highway- Not to exceed $35,327.99, from $692,262.70 to $727,590.69- Financing: 2006 Bond Funds- Willis Winters

MEMORANDUM

Date: July 28, 2011




AGENDA ACTION ITEMS

CHANGE ORDERS (CONTINUED)

Park Board Agenda Item #16- Kleberg-Rylie Recreation Center (8)- Consider a net decrease in the contract with J.C. Commercial, Inc. for a credit for the gymnasium floor at Kleberg-Rylie Recreation Center located at 1515 Edd Road- Not to exceed ($32, 163.00), from $1,118,072.10 to $1,085,909.10- Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #17 - Lake Highlands North Recreation Center ( 1 0)- Consider a net decrease in the contract with Prime Construction Company for a credit for the gymnasium floor, the addition of kitchen appliances, room signage, and other miscellaneous changes at Lake Highlands North Recreation Center located at 9940 White Rock Trail - Not to exceed ($32, 1 03.97), from $725,220.24 to $693,116.27 - Financing: 2003 Bond Funds ($31 ,477.22) and 2006 Bond Funds ($626.75)- Willis Winters

Park Board Agenda Item #18- Lakewood Park (9)- Consider an increase in the contract with Hasen Design Build and Development dba Hasen Construction Services for deletions to include the replacement of non-ADA compliant pedestrian bridges, connecting sidewalks, rain garden, and other miscellaneous work at Lakewood Park located at 7000 Williamson Road- Not to exceed $148,156.00, from $691,389.80 to $839,545.80-Financing: 2006 Bond Funds- Willis Winters

MEMORANDUM

Date: July 28, 2011




AGENDA ACTION ITEMS

Park Board Agenda Item #19- Stevens Park Golf Course (3)- Consider an increase in the contract with Wadsworth Golf Construction Company for additions to include a retaining wall around the water tank, separate electrical service for the cart barn and maintenance yard, canopy and improvements to the clubhouse, changes to the cart path, low fence around portions of the perimeter of the golf course, retaining wall adjacent to hole number two, and a credit for staining creek bank stabilization walls at Stevens Park Golf Course located at 1005 North Montclair Avenue- Not to exceed $467,260.32, from $7,997,917.15 to $8,465,177.47- Financing: 2006 Bond Funds- Willis Winters

awna M. Ray, ecretary / Park and Recreation Boar4



MEMORANDUM

Date: August 11, 2011

To: Taylor Brannon, Cha~ •. and. 'b 111 A c rc '~~ ;, .··· . Members of the Admm1stranon ntdLFhianc.e ·U('))tnmittee

Subject: NOTICE OF MEETING- Dallas City Hall Conference Room 6FS- 1500 Marilla Street, Dallas, Texas 75201 Thursday, August 18,2011,9:00 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, August 18, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA ACTION ITEMS

Park Board Agenda Item #4- Fair Park (7)- Consider authorization of a Quitclaim of Collection with the Museum of the American Railroad at Fair Park- Financing: No cost consideration to the City - Daniel Huerta

Park Board Agenda Item #5- Fair Park (7)- Consider one-year agreement with Dallas Wind Symphony beginning October 1, 2011 and ending September 30,2012- Estimated Revenue: $1,000- Daniel Huerta

Park Board Agenda Item #6 -White Rock Lake Park (9)- Consider alcohol permit request for the Bath House Cultural Center located at 521 E. Lawther Drive for opening gallery receptions being conducted from September 3, 2011 through May 5, 2012 -Estimated Revenue: 0 - Daniel Huerta

1M-m. tJI/) awna M. Ray, Secr:_taryj

Park and Recreation Boqtd '

COMMITTEE: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Lawrence S. Jones, Ellen J. Taft, C. W. Whitaker


MEMORANDUM

Date: August 11, 20 11



Thursday, August 18, 2011, 8:30A.M. There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, August 18, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 8:30a.m.

AGENDA

ACTION ITEMS

LAND ACQUISITION

Park Board Agenda Item #7- Cedar Crest Trail (4) and Interurban Trail (4)- Consider acquisition, including the exercise of the right of eminent domain, if such becomes necessary, of one tract of land from Noah Hudson, located at 1642 Loris Lane, Block Q/4247, Lots 9, 10 and 11, containing a total of approximately 25,911 square feet of land for the future Cedar Crest Trail and Interurban Trail projects- Not to exceed $173,500-Financing: 2006 Bond Funds- Willis Winters

MISCELLANEOUS

Park Board Agenda Item #8 - Akard Park (14) - Consider a development and maintenance agreement with First Baptist Academy of Dallas for the development and maintenance of Akard Park located at 410 North Akard Street - Financing: No cost consideration to the City- Willis Winters

Park Board Agenda Item #9- Belo Garden (14)- Consider a dedication plaque for Belo Garden located at 1014 Main Street- Financing: No cost consideration to the City- Willis Winters

MEMORANDUM




Thursday, August 18,2011,8:30 A.M.- PAGE 2

AGENDA

ACTION ITEMS

CONTRACT AWARDS

Park Board Agenda Item #10- Dallas Zoo (1 ,4)- Consider a contract for erosion control and a structural bank stabilization wall in Cedar Creek at the Dallas Zoo located at 650 South R.L Thornton Freeway- Austin Filter Systems, Inc., best value proposer of fiveNot to exceed $739,546.08- Financing: Funding will be provided at the meeting- Willis Winters

Park Board Agenda Item #11 -LB. Houston Golf Course (6)- Consider a contract for stabilization and structural repairs to the maintenance yard at LB. Houston Golf Course located at 11223 Luna Road- Holleman Construction Company, Inc., lowest responsible bidder of six- Not to exceed $135,965- Financing: 2006 Bond Funds- Willis Winters

CHANGE ORDERS

Park Board Agenda Item #12 - Elm Fork Athletic Complex (6)- Consider an increase in the contract with Rogers-O'Brien Construction Company, Ltd. for additional work to include additional utility costs for water, wastewater and double containment of pipes, extension of water and wastewater mains to Spangler Road as required by Dallas Water Utilities (DWU) and the Texas Commission on Environmental Quality (TCEQ), and additional conduits, sleeving, and trenching to bury utilities at Elm Fork Athletic Complex located at the 2200 block of Walnut Hill Lane - Not to exceed $422,427.91, from $15,289,695.00 to $15,712,122.91 -Financing: 2006 Bond Funds ($273,619.91) and Water Utilities Capital Improvement Funds ($148,808.00)- Willis Winters

Park Board Agenda Item #13- Fair Park (7)- Consider an increase in the contract with Phoenix I Restoration and Construction, Ltd. for the removal and replacement of flooring in the Grand Hall, installation of deck coating at mechanical room, HVAC repairs, and rerouting of roof drains to mitigate water infiltration issues at the Texas Discovery Gardens in Fair Park located at 3601 Martin Luther King, Jr. Boulevard- Not to exceed $258,788.38, from $5,338,809.74 to $5,597,598.12- Financing: Fair Park Improvement Funds- Willis Winters

MEMORANDUM



Subject: NOTICE OF MEETING- Dallas City Hall Conference Room 6FN- 1500 Marilla Street, Dallas, Texas 75201 Thursday, August 18,2011,8:30 A.M.- PAGE 3

AGENDA

ACTION ITEMS


Park Board Agenda Item #14 - Fair Park Pan American Arena (7) - Consider advertisement for a Request for Competitive Sealed Proposals for upgrades to the main electrical service, lighting, controls, and a new fire alarm system at Fair Park Pan American Arena located at Admiral Nimitz near Martin Luther King, Jr. Boulevard - Estimated Cost: $720,000- Financing: Texas Department of Agriculture Grant Funds- Willis Winters

Park Board Agenda Item #15- Lakeland Hills Park (7)- Consider advertisement for a Request for Competitive Sealed Proposals for a new pavilion and parking lot at Lakeland Hills Park located at 2600 St. Francis Avenue - Estimated Cost: $342,962 - Financing: 2006 Bond Funds - Willis Winters

/) / I

M. Ray, Secretary/ Park and Recreation Boadl

I



MEMORANDUM


To: Taylor Brannon, Chait1 ~t;ld,; . t. ~ Members of the AdmiBlktratiQn. an~>tr:W:ance Committee

Subject: NOTICE OF MEETING- Dallas City Hall Conference Room 6FS- 1500 Marilla Street, Dallas, Texas 75201 Thursday, September 1, 2011, 9:00 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, September I, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA ACTION ITEMS

Park Board Agenda Item #6- Lake Cliff Park (1)- Consider an alcohol permit request for Go Oak Cliff to serve alcohol at a barbecue cook-off event at Lake Cliff Park located at 300 East Colorado Boulevard on Saturday, October 22, 2011 -Estimated Revenue: $950- Daniel Huerta

Park Board Agenda Item #7 - Trammell Crow Park (2)- Consider an alcohol permit request for Volition Productions to serve alcohol at a festival and concert at Trammell Crow Park located at 3700 Sylvan Avenue on Saturday, June 2, 2012 and Sunday, June 3, 2012 - Estimated Revenue: $7,250- Daniel Huerta

Park Board Agenda Item #8- Trammell Crow Park (2)- Consider an alcohol permit request for Playground Dynasty, Inc. concert at Trammell Crow Park located at 3700 Sylvan Avenue on Saturday, September 17, 2011 -Estimated Revenue: $360- Daniel Huerta

Park Board Agenda Item #9- Watercrest Park (10)- Consider an alcohol permit request for Lake Highlands Exchange Club Octoberfest event at Watercrest Park, situated between a branch of White Rock Creek and Watercrest Parkway near the Lake Highlands Town Center project, on Saturday, October 1, 2011 - Estimated Revenue: $750- Daniel Huerta

Dawna ':-Ray, ,.,,....,...,T.,

Park and Recreation

COMMITTEE: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Lawrence S. Jones, Ellen J. Taft, C. W. Whitaker


MEMORANDUM


To: Lee M. Kleinman, Chair,J1IQdt , , Members of the Planning fitlkl:O~n~o:mmittee


Thursday, September 1, 2011, 9:00A.M. There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, September 1, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 9:00a.m.

ACTION ITEMS

MISCELLANEOUS

AGENDA

Park Board Agenda Item #1 0 - Exalt Park ( 14)- Consider a proposed donation of artwork at Exalt Park located at 3501 Live Oak Street- Financing: No cost consideration to the City

Willis Winters

CONTRACT AWARDS

Park Board Agenda Item #11 - Five Mile Creek Greenbelt Trail (3) - Consider Supplemental Agreement No. 1 to the professional services contract with DAL-TECH Engineering, Inc. for additional topographic and metes and bounds surveying for trail and additional design for realignment of trail to the northeast side of Five Mile Creek located from Kiest Park to Briar Gate Park- Not to exceed $52,751, from $106,035 to $158,786-Financing: 2006 Bond Funds -Willis Winters

Park Board Agenda Item #12- L.B. Houston Golf Course (6)- Consider a professional services contract with Colligan Golf Design for schematic design through construction administration services for design of golf course renovation, irrigation system, and levee maintenance at L.B. Houston Golf Course located at 11223 Luna Road - Not to exceed $286,000 - Financing: 2006 Bond Funds -Willis Winters

CHANGE ORDERS

Park Board Agenda Item #13 - Fair Park Interpretation Program (7) - Consider an increase in the contract with Phoenix I Restoration and Construction, Ltd. for installation of four interpretive story sign panels at Cedar Crest Golf Course (4) located at 1800 Southerland Avenue; Tenison Park Golf Course (7,2) located at 3501 Samuel! Boulevard; Stevens Park Golf Course (3) located at 1005 North Montclair Avenue; and Samueii-Grand Tennis Center (2) located at 6200 East Grand Avenue- Not to exceed $33,396, from $318,000 to $351,396 - Financing: Golf Improvement Funds ($8,349), General Funds ($16,698), and 2006 Bond Funds ($8,349)- Willis Winters

MEMORANDUM




Thursday, September 1, 2011, 9:00 A.M. -PAGE 2



AGENDA

Park Board Agenda Item #14- Trinity Strand Trail, Phase I and Phase II (2)- Consider advertisement for a Request for Competitive Sealed Proposals for Phase I and Phase II of a 12-foot-wide hike and bike trail at the Old Trinity Meanders from Stemmons Freeway to Medical District Drive located at the Trinity Strand Trail - Estimated Cost: $5,250,000 -Financing: 2006 Bond Funds ($2,500,000) and Trinity Strand Trail Grant Funds ($2,750,000)- Willis Winters

/) ' awna M. Ray, Secretary J

Park and Recreation Board I I!

l E



~!W ~~~ MEMORANDuM~r

Date: September 8, 2011


Subject: NO MEETING- Thursday, September 15, 2011

There will be no meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, September 15, 2011. However, please arrive by 9:00 a.m. for the regular Park and Recreation Board meeting.

Should you require additional information, please contact Barbara Kindig, Assistant Director, at 214-670-4073.

COMMITTEE: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Lawrence S. Jones, Glenda L. Salazar, Ellen J. Taft, C. W. Whitaker


MEMORANDUM


To: Lee M. Kleinman, Chair, an@ 1 ••.••

Members of the Planning and Desigti'~ Comill.ittee


Thursday, September 15, 2011, 8:30A.M. There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, September 15, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 8:30a.m.

AGENDA

ACTION ITEMS

CONTRACT AWARDS

Park Board Agenda Item #3 - Dallas Arboretum (9)- Consider and award (1) a contract for surface parking lots and a vehicular connector with Turner Construction Company; and (2) assignment of the contract with Turner Construction Company to the Dallas Arboretum to manage at the Dallas Arboretum located at 8525 Garland Road -Turner Construction Company, best value proposer of six- Not to exceed $3,511,642- Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #4 - Robert E. Lee Park (14) - Consider Supplemental Agreement No. 1 to the professional services contract with BA Group, LLC dba Armstrong Berger for architectural, engineering, and landscape design services for an addition of a service building at Robert E. Lee Park located at 3400 Turtle Creek Boulevard - Not to exceed $11,615, from $26,625 to $38,240- Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #5 - Stevens Park Golf Course Clubhouse (3) - Consider Supplemental Agreement No. 1 to the professional services contract with McCarthy Architecture, Inc. for additional services to include code research, accessibility assessment and civil surveying of the pavilion project for submission of a separate building permit at Stevens Park Golf Course Clubhouse located at 1005 North Montclair Avenue- Not to exceed $14,750, from $12,450 to $27,200- Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #6 -Tommie M. Allen Park (8)- Consider a contract for a pedestrian bridge replacement, fencing, and an 8-foot-wide loop trail at Tommie M. Allen Park located at 7071 Bonnie View Road- Northstar Construction, Inc., best value proposer of five- Not to exceed $414,200- Financing: 2006 Bond Funds- Willis Winters

MEMORANDUM




Thursday, September 15,2011,8:30 A.M.- PAGE 2

AGENDA

ACTION ITEMS (Continued)

CHANGE ORDERS

Park Board Agenda Item #7 - Ridgewood/Belcher Recreation Center (9)- Consider an increase in the contract with Speed Fab-Crete Corporation for exterior painting of the gym, and cleaning and repairing the HVAC units at Ridgewood/Belcher Recreation Center located at 6818 Fisher Road - Not to exceed $38, 149.72, from $616,859.09 to $655,008.81 -Financing: 2006 Bond Funds- Willis Winters

~'

/~l '/ /J II . •t I I

I awna M. Ray, Secretary 1 Park and Recreation Boarcf

i



MEMORANDUM


To: 20 11 SEP 30 P~l 3: 05

Lee M. Kleinman, Chair, and Members of the Planning and DesiQilr Col]1m~t.t~e ., L -. •5'n ! ;JL:\.- f ' '·· -~ h I \ I

Subject: DAhLA S. TEXA,:

NOTICE OF MEETING- Da as Arboretum Rosine Hall 8525 Garland Road, Dallas, Texas 75218

Thursday, October 6, 2011, 10:00 A.M. There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, October 6, 2011 at Dallas Arboretum, Rosine Hall, 8525 Garland Road, Dallas, Texas 75218 at 10:00 a.m.

AGENDA

CONTRACT AWARDS

Park Board Agenda Item #9- Westmoreland Park ( 1)- Consider a contract for a pavilion replacement and site furnishings at Westmoreland Park located at 3600 West Illinois Avenue - Brenco Industrial Services, LLC, best value proposer of five - Not to exceed $180,800- Financing: 2006 Bond Funds- Willis Winters

J2l!f.tJ.jjs~ Park and Recreation BoJ d

COMMITTEE: Lee ~. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III


MEMORANDUM


To: Taylor Brannon, Chair, and r· ; ·-\r ' ' C( O[ TA ·.~\"'/ Members of the Administration and Finance Com~~tt A-S. ~ T E X',t\ .. s

Subject: NOTICE OF MEETING- Dallas Arboretum- Sewell Room 8525 Garland Road, Dallas, Texas 75218

Thursday, October 6, 2011, 10:00 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, October 6, 2011 at Dallas Arboretum, Sewell Room, 8525 Garland Road, Dallas, Texas 75218 at 10:00 a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item #6- Lindsley Park (14)- Consider an Alcohol Permit Request for Racing Systems 5K Run event at Lindsley Park located at 712 Tenison Memorial Road on Thursday, October 13, 2011 - Estimated Revenue: $1,850- Daniel Huerta

Park Board Agenda Item #7- Norbuck Park (9)- Consider an Alcohol Permit Request for DFW Runs 1 OK Road Race event at Norbuck Park located at 200 North Buckner Boulevard on Saturday, April 28, 2012- Estimated Revenue: $2,250- Daniel Huerta

Park Board Agenda Item #8- Watercrest Park (1 0)- Consider an Alcohol Permit Request for White Rock Elementary School to serve alcohol at a fundraiser concert at the Watercrest Park, situated between a branch of White Rock Creek and Watercrest Parkway on Friday, November 4, 2011 - Estimated Revenue: $360 - Daniel Huerta

~ftf!CJ:.l. Park and Recreation.lBla~d



. MEMORANDUM

Date:

To:

Subject:

October 14, 2011

Taylor Brannon, Chair, and Members of the Administration and Finance Committee

NOTICE OF MEETING- Dallas City Hall Conference Room 6FS- 1500 Marilla Street, Dallas, Texas 75201 Thursday, October 20, 2011, 9:00A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, October 20, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item# 4- Browder Street Mall (14)- Consider an Alcohol Permit Request for the Downtown Improvement District Art Display Reception at Browder Street Mall located at 200 Browder Street on Monday, October 24, 2011 - Estimated Revenue: $360 - Daniel Huerta

Park Board Agenda Item# 5- Exall Park (14)- Consider an Alcohol Permit Request for The Friends of Exall Park fundraiser at Exall Park located at 3501 Live Oak Street on Saturday, October 29, 2011 -Estimated Revenue: $360- Daniel Huerta

Park Board Agenda Item #6- Fair Park (7)- Consider a five-year concession contract, with three one-year renewal options, for parking services and related capital improvements at Fair Park with Ace Parking Management, Inc., the most advantageous proposer of three - Estimated Annual Revenue to the City: $372,600 - Daniel Huerta

Park Board Agenda Item # 7 - Chemicals and Supplies (All) - Consider a three-year master agreement for chemicals and supplies to treat swimming pools, fountains and spraygrounds with Sunbelt Pools, Inc. in the amount of $759,053, and Leslie's Poolmart, Inc. in the amount of $523,924, lowest responsive and responsible bidders of three- Total award for the Park and Recreation Department portion of the master agreement not to exceed $1,282,977 - Financing: Current Funds (subject to annual appropriations) -Barbara Kindig

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• October 14, 2011 -Page 2 Taylor Brannon, Chair, and Members of the Administration and Finance Committee Notice of Meeting Dallas City Hall, 1500 Marilla Street, Room 6FS Dallas, Texas 75201 Thursday, October 20, 2011, 9:00 a.m.

AGENDA

ACTION ITEMS (continued)

Park Board Agenda item #8 -Grounds Maintenance Equipment (All)- Consider (1) a fiveyear master agreement for purchase of grounds maintenance equipment with Landmark Equipment Co., Inc. in the amount of $1,275,000, Professional Turf Products, LP in the amount of $685,000, Luber Brothers, Inc. in the amount of $560,000, Richardson Saw & Lawnmower, Inc. in the amount of $443,000, Deen Implement Co. in the amount of $375,000, Longhorn, Inc. in the amount of $245,000, and Professional Polish, Inc. in the amount of $110,000, lowest responsive and responsible bidders of ten, and (2) the purchase of grounds maintenance equipment with John Deere Government Sales in the amount of $734,000, Vermeer Equipment of Texas, Inc. in the amount of $127,000, and Brookside Equipment Sales, Inc. in the amount of $10,000 through Buyboard, a Texas Local Government Purchasing Cooperative, and Poston Equipment Sales in the amount of $127,000 through the Houston-Galveston Area Council of Governments Purchasing Cooperative - Total award for the Park and Recreation portion of the master agreement not to exceed $4,691,000 - Financing: Current Funds (subject to annual appropriations)Barbara Kindig

~4:12~. Park and Recreatio~ pb~rd



.·

MEMORANDUM

Date:

-To:

Subject:

20 II OCT 14 PM 2: 03

October 14, 2011 C 11. 't' ~ t I i:/ ~:· I .. vL~1\1..... I••

DALLAS. TEXAS Lee' M. Kleinman, Chair, and Members of the Planning and Design Committee

NOTICE OF MEETING- Dallas City Hall Conference Room 6FN- 1500 Marilla Street, Dallas, Texas 75201 Thursday, October 20,2011,9:00 A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, October 20, 2011 at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 9:00a.m.

AGENDA

LAND ACQUISITION

Park Board Agenda Item #9- K.B. Polk Park (14)- Consider acquisition, including the exercise of the right of eminent domain if such becomes necessary, of two tracts of land containing a total of approximately 7,209 square feet of land for the proposed parking lot expansion at K. B. Polk Park located at the southeast corner of Thedford Street and Victoria Avenue (list attached) - Not to exceed $59,200 - Financing: 2006 Bond Funds -Willis Winters

MISCELLANEOUS

Park Board Agenda Item #1 0 - Northaven Trail (6, 13) - Consider a Funding Agreement with Dallas County for the development of a master plan for an approximate 6.5-mile section of the Northaven Trail between the Walnut Hill DART Green Line light rail station and Preston Road- Not to exceed $50,000- Financing: 2003 Bond Funds- Willis Winters

CONTRACT AWARD

Park Board Agenda Item #11 - Bachman Therapeutic Recreation Center (6), Fireside Recreation Center (8), and Tommie M. Allen Recreation Center (8) - Consider a professional services contract with Sally Johnson Architect, LLC for schematic design through construction administration services for interior and exterior renovations at Bachman Therapeutic Recreation Center located at 2750 Bachman Drive; HVAC repair or replacement, roofing and miscellaneous park improvements at Fireside Recreation Center located at 8601 Fireside Drive; and roof and HVAC repair or replacement at Tommie M. Allen Recreation Center located at 7071 Bonnie View Road- Notto exceed $213,726.20-Financing: 2006 Bond Funds - Willis Winters

•

October 14, 2011- Page 2 Lee M. Kleinman, Chair, and Members of the Planning and Design Committee Notice of Meeting Dallas City Hall, 1500 Marilla Street, Room 6FN Dallas, Texas 75201 Thursday, October 20, 2011, 9:00A.M.

AGENDA

PUBLIC HEARING

Park Board Agenda Item #12- John Carpenter Plaza (14)- Consider a public hearing to be held on December 14, 2011, to receive comments on the proposed use of a portion of John Carpenter Plaza totaling approximately 16,432 square feet for roadway improvements for the Cesar Chavez Boulevard and Pearl Expressway improvement project- Financing: No cost consideration to the City - Willis Winters


Park Board Agenda Item #13- Loop 12 Gateway, Phase I (5)- Consider advertisement for a Request for Competitive Sealed Proposals for improvements of the entrance/exit road to include landscaping and irrigation for the Loop 12 Gateway, Phase I project at the Trinity River Audubon Center- Estimated Cost: $300,000- Willis Winters

Park Board Agenda Item #14- Swiss Avenue Medians (14)- Consider advertisement for bids for a stone entry feature and sign, landscaping and lighting at La Vista Drive intersection and landscaping at the Munger Boulevard intersection - Estimated Cost: $75,000- Financing: 2006 Bond Funds -Willis Winters

~~S:ecretary Park and Recreation Bo d

COMMITTEE: Lee . Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III

c: Dallas Park and Recreation Board Paul Dyer, Director, Park and Recreation Department Willis Winters, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office ofthe City Secretary

MEMORANDUM

Date: October 28, 2011

2GI/ OCT 28 PM 2~-J 3 i 'I'. ....... ·:-- ... r' .... ) ~- "r , .• 'J! .Jt f';.. !l>l.• O v . \ L t r 1 ~ \ 1

ALLAS, TEXt~s

To: Members of the Administration and Finance Committee: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Lawrence S. Jones, Glenda L. Salazar, Ellen J. Taft, C. W. Whitaker

Subject: NO MEETING- Thursday, November 3, 2011

There will be no meeting of the Administration and Finance Committee ofthe Dallas Park and Recreation Board on Thursday, November 3, 2011. However, please arrive at Dallas City Hall for the regular Park and Recreation Board meeting starting at 9:30 a.m.


'Public Notlee

i~~d c: Dallas Park and Recreation Board Members

Paul Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

·t 1 1 0 7 2

MEMORANDUM


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tH! OCT 28 PM 2: l-J

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0 ALL AS. T EX f.\ S

1'ubllc ]VotiM '1 1 1 0 7 -3

POit~ To: Members of the Planning and Design Committee: Lee M. Kleinman,

Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel

Subject:

Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III

NOTICE OF MEETING- Dallas City Hall 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 Thursday, November 3, 2011,9:00 A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, November 3, 2011 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m.

AGENDA

CONTRACT AWARD

Park Board Agenda Item #3- Dallas Zoo (1)- Consider Supplemental Agreement No. 1 to the professional services contract with Halff Associates, Inc. for additional services to provide creek survey and hydrology study deemed necessary by the Trinity Watershed Management Department - Flood Plain Management Division and additional design requirements for two changes in project scope to include investigation and corrective design for existing curb inlet on north side of lower parking lot and retaining wall treatment design on north side of Cedar Creek at the Dallas Zoo located at 650 South R.L. Thornton Freeway - Not to exceed $34,675, from $109,400 to $144,075 - Financing: 2005 Certificates of Obligation ($26,625) and 2006 Bond Funds ($8,050)- Willis Winters

MISCELLANEOUS

Park Board Agenda Item #4- Elm Fork Greenbelt (6), Great Trinity Forest (4,5,7,8), L.B. Houston Greenbelt (6), Lower White Rock Creek Greenbelt (4, 7), Moore Park (7), William Blair, Jr. Park (4,5,7), Trinity River Greenbelt (2,6,7), Trinity Strand Trail (2)- Consider a development, operating and programming agreement with GroundworkDallas, Inc. for Elm Fork Greenbelt, Great Trinity Forest, LB. Houston Greenbelt, Lower White Rock Creek Greenbelt, Moore Park, William Blair, Jr. Park, Trinity River Greenbelt, and Trinity Strand Trail- Financing: No cost consideration to the City- Willis Winters

October 28, 2011 - Page 2 Members of the Planning and Design Committee NOTICE OF MEETING - Dallas City Hall 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 Thursday, November 3, 2011, 9:00A.M.

AGENDA

CHANGE ORDER

Park Board Agenda Item #5- North Bark Park (12)- Consider an increase in the contract with Wall Enterprises for additional work to include irrigation, sod, solar lake aerator, and other miscellaneous items at North Bark Park located at 4899 Gramercy Oaks Drive- Not to exceed $46,337, from $1,821,487 to $1,867,824- Financing: 2006 Bond Funds- Willis Winters

Should you have any questions, please contact Willis Winters, Assistant Director at 214-670-4074. .

e.Q?~ Park and Recreatio~-B;la;d

c: Dallas Park and Recreation Board Members Paul Dyer, Director, Park and Recreation Department Willis Winters, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

A closed session may be held if the deliberation on any agenda item concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the City Attorney.

Section 551.071 of Texas Open Meetings Act (T.O.M.A.) 2. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would

have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 of the T.O.M.A.




6. Deliberations regarding Economic Development negotiations. Section 551 .087 of the T.O.M.A.

. - Public Notice ' MEMORANDUM l_ 1 1 1 3 3

Date: November 10, 2011 Cl T SECHETn DALLAS. TEXAS

Po\. ·~tEJ-.- . SECRETARY J i '- IFI 'LAS, TX I

2011 NOV II PH 3= Oe!

To: Members of the Planning and Design Committee: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall Ill

Subject: Notice of Meeting - Dallas City Hall 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 Thursday- November 17, 2011 -9:00A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, November 17, 2011 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m.

AGENDA

CONTRACT AWARDS

Park Board Agenda Item #7 - Dallas Park and Recreation Department (All) - Consider Supplemental Agreement No. 1 to the forty-five month professional services contract for a twelve-month extension with Pegasus Texas Construction, LP for program management services- Not to exceed $2,240,765, from $8,959,560 to $11,200,325- Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #8 - Dealey Plaza (2) - Consider (1) reprogramming of the Neighborhood Partnership Match Funding in the amount of $750,000 to Dealey Plaza and $73,541 to Project Implementation; and (2) a professional services contract with Good, Fulton & Farrell Architects for schematic design through construction administration phase services for Phase II renovations to include architecture, fountains, lighting, utilities, landscape, irrigation, and graphics and signage at Dealey Plaza located at400 Main Street - Not to exceed $134,066 - Financing: Sixth Floor Museum Funds ($67,033) and 2003 Bond Funds ($67,033)- Willis Winters

CHANGE ORDER

Park Board Agenda item #9 -Jaycee/Zaragoza Recreation Center (6) and Tipton Park (3) -Consider an increase in the contract with Speed Fab-Crete Corporation for the addition of a perimeter drainage system, removal and replacement of sheetrock, new fire alarm system, and the installation of a new sewer line at Jaycee/Zaragoza Recreation Center located at 3114 Clymer Street and demolition of pool and deck/bathouse at Tipton Park located at 3607 Magdeline Street- Not to exceed $128,783, from $944,196 to $1,072,979 - Financing: 2006 Bond Funds - Willis Winters

,';..,' ..

, Nov~mber 10, 2011 - Page 2 Members of the Planning and Design Committee Notice of Meeting - Dallas City Hall 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 Thursday, November 17, 2011, 9:00A.M.

Should you have any questions, please contact Willis Winters, Assistant Director at 214-670-4074.

~Rm4~ c: Dallas Park and Recreation Board Members

Paul Dyer, Director, Park and Recreation Department Willis Winters, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

A closed session may be held if the deliberation on any agenda item concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the City Attorney.

Section 551.071 of Texas Open Meetings Act (T.O.M.A.) 2. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would

have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 of the T.O.M.A.


4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 551 .074 of the T.O.M.A.



MEMORANDUM

Date: November 10, 2011 ZOII NOV I I PM 3: 08>

To: Members of the Administratio~bh~.Fl~~~-r~B\i~mittee: Taylor Brannon, Chair; Wayne Smith, Vice Chctiff\-Yvfretrcb 1s~ !Jbnes, Glenda L. Salazar, Ellen J. Taft, C. W. Whitaker

Subject: Notice of Meeting - Dallas City Hall Conference Room 6FS- 1500 Marilla Street, Dallas, Texas 75201 Thursday- November 17, 2011 - 9:15 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, November 17, 2011 at Dalla~ity tiall, ~90 lv\a~ma Street, Conference Room 6FS, Dallas, Texas 75201 at 9:15 a.rrf/:'UlJI·IC /VOflC,e

AGENDA "l 1 1 1 3 2 ACTION ITEMS pQg fED ~~~J[Xf;Eitv Park Board Agenda Item #5 - White Rock Lake (9) - Consider a kayak and/or canoe rental concession operation with Ask Ace, LLC dba White Rock Paddle Company at White Rock Lake located at 300 East Lawther Drive for a period of three years - Estimated Revenue: $48,000- Barbara Kindig

Park Board Agenda Item #6- Dallas Arboretum (9), Texas Discovery Gardens (7), Cedar Ridge Preserve (3) - Consider twelve-month funding agreements with Dallas Arboretum and Botanical Society, Inc. in the amount of $269,098, Texas Discovery Gardens in the amount of $95,862, and Dallas County Audubon Society, Inc. dba Audubon Dallas for the Cedar Ridge Preserve in the amount of $33,949 to provide services and programs within the City of Dallas for the period of October 1, 2011 through September 30, 2012- Total not to exceed $398,909- Financing: Current Funds- Barbara Kindig

NON-ACTION ITEM

Partnership Contracts- Barbara Kindig

Should you have any questions, please contact Barbara Kindig, Assistant Director, at214-670-4073.

c: Dallas Park and Recreation Board Members Paul Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

November 10, 2011 -Page 2 Members of the Administration and Finance Committee Notice of Meeting - Dallas City Hall 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 Thursday, November 17, 2011 , 9:15A.M.

A closed session may be held if the deliberation on any agenda item concerns one of the following:

1. Contemplated or pending litigation or matters where legal advice is requested of the City Attorney. Section 551.071 of Texas Open Meetings Act (T.O.M.A.)

2. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 of the T.O.M.A.

3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations -with a third person. Section 551 .073 of the T.O.M.A.

, .. , 4. .P.~r:sonnel matte.rs involving the appointment, employment, evaluation, reassignment, duties, discipline or • , 1 • ': dis~is..s~l of, ~blic officer or employee or to hear a complaint against an officer or employee. Section

551.074 of the T.O.M.A. 5. ,The qeployment, or specific occasions for implementation of security personnel or devices. Section

551 .076 of the T.O.M.A. Deliberations regarding Economic Development negotiations. Section 551.087 of ;•

7 ~'; . the·T.O.M.A. _ X' ,.u: i..l~eliberations regarding Economic Development negotiations. Section 551 .087 of the T.O.M.A.

MEMORANDUM

Date: November 18, 2011

ZOII NOV 18 PM !~: 32

r• l 'r ' . ..-. E L~' r·· t' T ~ [ '. \ .. (J y :::> . f'\ l:. f ,! :... i -~. i DALLAS. TEX/l.S

Public ]Votlee ., 1 1 1 5 8

To: Members of the Planning and Design Committee: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall Ill

Subject: NOTICE OF MEETING - Dallas Zoo 650 South R. L. Thornton Freeway, Dallas, Texas 75203 Thursday, December 1 , 2011, 9:00 A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, December 1, 2011 at the Dallas Zoo, 650 South R.L. Thornton Freeway, Dallas, Texas 75203 at 9:00a.m.

AGENDA

CONTRACT AWARD

Park Board Agenda Item #8 - Pike Park (2) - Consider Supplemental Agreement No. 1 with Newman, Jackson, Bieberstein, Inc. for additional study, design and construction documents to upgrade the gazebo lighting and electrical demands and all electrical service in the plaza at Pike Park located at 2807 Harry Hines Boulevard - Not to exceed $5,200, from $24,995 to $30,195 - Financing: 2006 Bond Funds- Willis Winters


Park Board Agenda Item #9 - Pike Park (2) - Consider advertisement for bids for renovation of existing gazebo/bandstand to include woodwork, audio and electrical, development of entrances and existing plaza, and the development of additional plaza space with pedestrian connecting walkways at Pike Park located at 2807 Harry Hines Boulevard - Estimated Cost: $270,000 - Financing: 2006 Bond Funds- Willis Winters

MISCELLANEOUS

Park Board Agenda Item #1 0 - Projects Reprogramming (All) - Consider a partial or complete reprogramming of City-wide Security Lighting funding in the amount of $450,000; Samueii-Garland Soccer Complex funding in the amount of $404,27 4; and Land Acquisition funding for a new recreation center in the amount of $250,000- Financing: No cost consideration to the City - Willis Winters

~ thecretary Park and Recreation Boar


.. ..

November 18, 2011 - Page 2 Members of the Planning and Design Committee Notice of Meeting - Dallas Zoo 650 South R.L. Thornton Freeway, Dallas, Texas 75203 Thursday, December 1, 2011, 9:00A.M.




3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations -with a third person. Section 551.073 of the

T.O.M.A.


5. The deployment, or specific occasions for implementation of security personnel or devices. Section 551.076 of the T. 0. M.A. Deliberations regarding Economic Development negotiations. Section 551 .087 of the T.O.M.A.


:MEMORANDUM 1'ubllc '}/otlce

Date: November 18, 2011 ·& -...+, E RETARY POST 'TX

To: Members of the Administratldn. ~n~ ~in~~d(·p~mmittee: Taylor Brannon, Chair; Wayne Smith, Vice ci\~4l~wrence S~ j ones, Glenda L. Salazar, Ellen J. Taft, C. W. Whitaker

Subject: NOTICE OF MEETING- Dallas Zoo 650 South R. L. Thornton Freeway, Dallas, Texas 75203

Thursday, December 1, 2011,9:00 A.M.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, December I, 2011 at the Dallas Zoo, 650 South R.L. Thornton Freeway, Dallas, Texas 75203 at 9:00a.m.

AGENDA ACTION ITEMS

Park Board Agenda Item #5 - Fair Park (7) -Consider a license agreement with ECOtality for a pilot project of two electric vehicle charging stations at Fair Park (Parking Lot SA) until the conclusion of the Electric Vehicle (EV) Project scheduled for April 30, 2013 -Financing: No cost consideration to the City - Daniel Huerta

Park Board Agenda Item #6- Elgin B. Robertson Park (Outside City Limits)- Consider an Alcohol Permit Request for Active Life Events to serve alcohol at the Survivor Mud Run event at Elgin B. Robertson Park located at Interstate 30 at Dalrock Road on Saturday, October 13, 2012 - Estimated Revenue: $3,250- Daniel Huerta

Park Board Agenda Item #7 - White Rock Lake at Boy Scout Hill (9) - Consider an Alcohol Permit Request for the White Rock Lake Foundation, at White Rock Lake at Boy Scout Hill located at Mockingbird Lane and East Lawther, on Saturday, November 10, 2012 and Sunday, November 11, 2012 - Estimated Revenue: $3,250- Daniel Huerta

NON-ACTION ITEMS

Partnership Contracts - Barbara Kindig


November 18, 2011 - Page 2 Members of the Administration and Finance Committee Notice of Meeting - Dallas Zoo 650 South R.L. Thorton Freeway, Dallas, Texas 75203 Thursday, December 1, 2011, 9:00A.M.



2. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551 .072 of the T.O.M.A.



5. The deployment, or specific occasions for implementation of security personnel or devices. Section 551.076 of the T.O.M.A. Deliberations regarding Economic Development negotiations. Section 551 .087 of the T.O.M.A.


Public 'Notice . 11233

POSTED CITtii~;itRY

MEMORANDUM

Date: December 9, 2011

2011 DEC -9 Pt1 2: 52

CI TY SECkcit-d,, DALLAS. TEXAS

To: Members of the Administration and Finance Committee: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Lawrence S. Jones, Glenda L. Salazar, Ellen J. Taft, C. W. Whitaker

Subject: NO MEETING- Thursday, December 15, 2011

The Administration and Finance Committee of the Dallas Park and Recreation Board will not meet at Dallas City Hall, 1500 Marilla Street, Room 6FS on Thursday, December 15, 2011 at 9:00a.m.



Public Notlee MEMORANDUM · ~ 1 1 2 3 2

Date:

To:

Subject:

2011 DEC - 9 P~1 2: 21 PO~rr December 9, 2011 (' 1'1' ' ,.. .. - ' ... , ,- ., ·\ ;- (

, l 0 t l.Y, t_ I h. i ~ 1 nALL'c: 1-t:-''·' ~ t:J . A '·" L ,\ h ';:)

Members of the Planning and Design Committee: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall Ill

Notice of Meeting - Dallas City Hall 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 Thursday- December 15, 2011 -8:30A.M.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, December 15, 2011 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 8:30 a.m.

AGENDA CONTRACT AWARDS

Park Board Agenda Item #4 - Exposition Plaza (2) - Consider a professional services contract with Kevin Sloan Studio, LLC for site analysis and a park development plan at Exposition Plaza between Exposition and Canton Streets - Not to exceed $35,000 -Financing: 2006 Bond Funds - Willis Winters

Park Board Agenda Item #5 - Fair Park Cotton Bowl (7) - Consider Supplemental Agreement No. 11 to the design-build contract with Heery International, Inc. to establish the Guaranteed Maximum Price No. 11 for design services to include evaluation of domestic water system, review of existing sound system coverage, analysis of pre-wired cabling system, evaluation of electrical system, including recommended solutions, and associated costs at the Cotton Bowl in Fair Park located at 3750 Midway Plaza- Not to exceed $190,390, from $57,500,333 to $57,690,723- Financing: Fair Park Improvement Funds -Willis Winters

Park Board Agenda Item #6- Fair Park Livestock Arena (7)- Consider a professional services contract with Good, Fulton & Farrell Architects for schematic design through construction administration services for a new livestock arena at Fair Park located at 1419 South Washington Avenue- Not to exceed $869,465- Financing: 2006 Bond FundsWillis Winters

.,. .. .... ,.,

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December 9, 2011 - Page 2 .,, DALLAS PARK AND RECREATION BOARD - .,

PLANNING AND DESIGN COMMITTEE AGENDA DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, DECEMBER 15, 2011 (8:30A.M.)

CONTRACT AWARDS (Continued)

Park Board Agenda Item #7 - Samueii-Grand Recreation Center ( 14) - Consider Supplemental Agreement No. 3 to the professional services contract with McAfee3 Architects for a boundary survey and design modifications at Samueii-Grand Recreation Center located at 6200 East Grand Avenue- Not to exceed $24,950, from $211,960 to $236,910 - Financing: 2006 Bond Funds- Willis Winters

Park Board Agenda Item #8 - White Rock Lake East Lawther Trail (9) - Consider Supplemental Agreement No. 1 to the professional services contract with Jacobs Engineering Group, Inc. for additional electrical lighting design for implementation of the White Rock Lake Lighting Master Plan at White Rock Lake East Lawther Trail - Not to exceed $91,090, from $294,375 to $385,465 - Financing: 2006 Bond Funds - Willis Winters

CHANGE ORDERS

Park Board Agenda Item #9 - Danieldale Park (8) - Consider a decrease in the contract with Wall Enterprises for additional bollards at the parking Jot, trees, sidewalk replacement, and credit for removal of asphalt paving at Danieldale Pak located at 500 West Wheatland Road- Not to exceed ($8,320), from $402,254 to $393,934- Financing: 2003 Bond Funds -Willis Winters

Park Board Agenda Item #1 0 - Elm Fork Athletic Complex (6) - Consider an increase in the contract with Rogers-O'Brien Construction Company, Ltd. for Class 2 non-hazardous special haul-off and additional materials handling from site grading at Elm Fork Athletic Complex located at 2100 Walnut Hill Lane- Notto exceed $662,316, from $15,712,123 to $16,374,439- Financing: 2006 Bond Funds- Wilis Winters

Park Board Agenda Item #11- Randall Park (14)- Consider an increase in the contract with C. Green Scaping, LP for additional landscaping, irrigation, and bleacher renovation at Randall Park located at 100 South Glasgow Drive- Not to exceed $41,164, from $1,990,347 to $2,031,511 - Financing: 2006 Bond Funds ($20,582) and Capital Gifts, Donation and Development Funds ($20,582)- Willis Winters

Park Board Agenda Item #12- Stevens Park Golf Course (3)- Consider an increase in the contract with Wadsworth Golf Construction Company for various improvements to include a new fire Jane, fencing and gates, additional backflow preventer, and other code requirement items at Stevens Park Golf Course located at 1005 North Montclair Avenue -Not to exceed $66,839, from $8,465,177 to $8,532,016- Financing: 2006 Bond FundsWillis Winters

December 9, 2011 - Page 3 DALLAS PARK AND RECREATION BOARD PLANNING AND DESIGN COMMITTEE AGENDA DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, DECEMBER 15,2011 (8:30A.M.)


Park Board Agenda Item #13 - Casa Linda Park (9) - Consider advertisement for a Request for Competitive Sealed Proposals for a new pavilion at Casa Linda Park located at 1500 San Saba Drive- Estimated Cost: $172,000- Financing: 2006 Bond Funds- Willis Winters

PLANS AND SPECFICATIONS -ITEMS FOR INDIVIDUAL CONSIDERATION

Park Board Agenda Item #14 - Pike Park (2) - Consider advertisement for bids for renovation of existing gazebo/bandstand, new entrances at existing plaza, and additional plaza space with pedestrian connecting walkways at Pike Park located at 2807 Harry Hines Boulevard- Estimated Cost: $270,000- Financing: 2006 Bond Funds [This agenda item was deferred on December 1, 2011]- Willis Winters

~rl-!sectm~ Park and Recreatio Board

c: Dallas Park and Recreation Board Members Paul Dyer, Director, Park and Recreation Department Willis Winters, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary








201Z JAN -6 PM 4: 0 ~ :MEMORANDUM

l, · 11 'r' ·· 't.. f ' F\71• ~- 1 1\ l·f -.f I . ,_) ....,., • L. • t' • .

DALLAS . TEXAS

Date: January 6, 2012

To: Members of the Administration and Finance Committee: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Lawrence S. Jones, Glenda L. Salazar, C. W. Whitaker

Subject: Notice of Meeting- Thursday, January 12, 2012

The Administration and Finance Committee of the Dallas Park and Recreation Board will meet on Thursday, January 12, 2012, at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas Texas 75201 at 9:00 a.m.

AGENDA

ACTION ITEM

Park Board Agenda Item #4 - Buckner Park (2) - Consider a five-year maintenance agreement, with one five-year renewal option, with the Friends of Buckner Park for maintenance at Buckner Park located at 4550 Worth Street - Financing: No cost consideration to the City - John Jenkins

NON-ACTION ITEM

Dallas Park and Recreation Department Park Beautification Agreement- John Jenkins

. ~ ... ') ·0 3 1

~IR" Ctn' SEORTJ\IY c: Dallas Park and Recreation Board Members 1"\ii\'NJ.XI DAl.LAJ.,·ll ""

Paul Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

MEMORANDUM

Date:

To:

Subject:

2012 JAN -6 Ph l,: 03 Ill ' January 6, 2012 .. , .,.-., c 't 1, ~ .. E-l ~~.,. .1 •.•

Lll Y ...) -'-' 11 "

Members of the Planning and Design tJ:~e: T fe~~ Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III

Notice of Meeting- Thursday, January 12, 2012

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, January 12, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m. 1'ubJit }lot lee

AGENDA ACTION ITEMS

CONTRACT AWARDS

Park Board Agenda Item #5 - Dallas Zoo African Savanna Exhibit (1 ,4)- Consider Supplemental Agreement No. 4 to the design-build contract with Sedalco/MetaiMan Design/Build Corporation, A Joint Venture, to establish the Guaranteed Maximum Price No. 4 to design and construct an animal protection screen fence along Marsalis Street bridge, additional parking, and enhancements to the Donga Habitat/Holding for the African Savanna Exhibit at the Dallas Zoo located at 650 South R.L. Thornton Freeway- Not to exceed $1,053,072, from $27,113,000 to $28,166,072- Financing: 1998 Bond Funds ($26, 102), 2003 Bond funds ($658,779) and 2006 Bond Funds ($368, 191) -Michael Hellmann

Park Board Agenda Item #6- Holcomb Park (5) and J.P. Hawn Park (5)- Consider a contract for playground replacements at Holcomb Park located at 1044-1114 Holcomb Road and J.P. Hawn Park located at 2600 St. Augustine Road- Primestar Construction Corporation, lowest responsible bidder of six- Not to exceed $245,247- Financing: 2006 Bond Funds - Michael Hellmann

Park Board Agenda ltem#7 -Southern White Rock Creek Trail (2,4,5,7,8)-Consider(1) a professional services contract with Halff Associates, Inc. for planning, conceptual design and engineering consulting services for the development of a master plan for the Southern White Rock Creek Trail; (2) the receipt and deposit of funds in the amount of $100,000 from the Trinity Trust in the Capital Gifts, Donation and Development Fund; and (3) an increase in appropriations in the amount of $100,000 in the Capital Gifts, Donation and Development Fund- Not to exceed $174,960- Financing: 2003 Bond Funds ($74,960) and Capital Gifts, Donation and Development Funds ($100,000)- Michael Hellmann

Park Board Agenda Item #8 -Trinity Strand Trail (2)- Consider a contract for Phase I of a 12-foot-wide hike and bike trail for the Trinity Strand Trail from Medical District Drive to Market Center Boulevard - RoeschCo Construction Company, best value proposer of eleven- Not to exceed $3,569,000- Financing: 2003 Bond Funds ($182,407), 2006 Bond Funds ($459,393) and North Central Texas Council of Government Grant Funds ($2,927,200)- Michael Hellmann

January 6, 2012 - Page 2 Dallas Park and Recreation Board Planning and Design Committee Agenda Notice of Meeting on Thursday, January 12, 2012 Dallas City Hall 1500 Marilla Street, Room 6FN Dallas, Texas 75201 (9:00a.m.)

~~~a~ Park and Recre7. ~oard

COMMITTEE: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall Ill


.-· v MEMORANDUM

Date:

To:

Subject:

January 27, 2012

2012 JAN 27 PH t1: 03

CITY SECRETARy DALLAS. TEXAS

Members of the Administration and Finance Committee: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Michael Reagan, Lawrence S. Jones, Glenda L. Salazar, C. W. Whitaker

Notice of Meeting- Thursday, February 2, 2012

The Administration and Finance Committee of the Dallas Park and Recreation Board will meet on Thursday, February 2, 2012, at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas Texas 75201 at 9:00a.m.

?u/JJ.lt }htlce AGENDA

'l 2 0 1 1 4 ACTION ITEMS P ';;... • .. ,, ·' . .~ :'rY SECRETARY

V~·L~iJ DALLAl ·TX Park Board Agenda Item #5 - Dallas Arboretum (9) - Consider a fee tncrease for admission and parking at the Dallas Arboretum and Botanical Garden effective March 2, 2012- Financing: No cost consideration to the City- Barbara Kindig

Park Board Agenda Item #6- Bachman Pool (6) , Bahama Beach (5), Community Pools (All) - Consider fee changes for Community Pools, Bachman Pool and Bahama Beach, including the addition of non-resident fees at Bahama Beach - Estimated Revenue: $60,000- Daniel Huerta

Park Board Agenda item #7 - Litter Maintenance Services (All) - Consider a three-year master agreement for litter maintenance service with Good Earth Landscaping & Management, LTD, lowest responsive and responsible bidder of seven - Not to exceed $6,975,173 - Financing: Current Funds (subject to annual appropriations) - Barbara Kindig

Park Board Agenda Item #8 - Grounds Maintenance Services (All) - Consider a threeyear master agreement for grounds maintenance service with the lowest responsive and responsible bidders offive- Good Earth Landscaping & Management, LTD in the amount of $2,234,245; and JBa Land Management, LLC in the amount of $43,560- Total award for the Park and Recreation portion of the master agreement not to exceed $2,277,805-Financing: Current Funds (subject to annual appropriations) - Barbara Kindig

NON-ACTION ITEM

Dallas Park and Recreation Department Beautification Agreement - John Jenkins

Date: To:

Subject:

January 27, 2012- Page 2 Members of the Administration and Finance Committee: Taylor Brannon, Chair; Wayne Smith, Vice Chair; Michael Reagan, Lawrence S. Jones, Glenda L. Salazar, C. W. Whitaker Notice of Meeting- Thursday, February 2, 2012

The Administration and Finance Committee of the Dallas Park and Recreation Board will meet on Thursday, February 2, 2012, at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas Texas 75201 at 9:00a.m.

Park and Recreation


MEMORANDUM - ~. ~ 0 1 1 5

Date:

To:

Subject:

January 27, 2012

t'H" .. ·"'H..,. i \ , E' 0 t·r-~·- il'"'' I J ,'I.F.-... • .11~it~ .

201Z JAN 27 PH l,: 05

CITY SECRETARY Members of the Planning and !WA~~rrpp~~ Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; 1ea~ F .Nrilligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III

Notice ofMeeting- Thursday, February 2, 2012

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, February 2, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 8:30a.m.


Park Board Agenda Item #9 - Elm Fork Athletic Complex (6) - Consider Supplemental Agreement No. 2 to the professional services contract with Freese and Nichols, Inc. for construction services and additional design services to include engineering, irrigation pond, parking lot modifications, irrigation system, landscaping and other miscellaneous items at Elm Fork Athletic Complex located at 2100 Walnut Hill Lane- Not to exceed $186,828, from $1,925,844 to $2,112,672- Financing:2003 Bond Funds- Michael Hellmann

Park Board Agenda Item #10 - LB. Houston Golf Course Clubhouse (6) -Consider SupplementaltAgreement No. 1 to the professional services contract with Dan Shipley Architect, Inc. for design development through construction administration services for renovations of the golf course clubhouse at LB. Houston Golf Course located at 11223 Luna Road- Not to exceed $72,855, from $22,550 to $95,405- Financing: 1995 Bond Funds - Michael Hellmann

Park Board Agenda Item #11 - LB. Houston Golf Course (6)- Consider (1) a multifaceted construction manager at risk contract for: a) improvements at Elm Fork Gun Range; b) tennis court renovations at LB. Houston Tennis Center; c) renovation of the LB .

. ·Houston Golf Course including erosion control and drainage, greens contouring and replacement, soil preparation, fairway sculpting and grassing, and landscaping; d) upgrade existing golf course clubhouse at LB. Houston Golf Course located at 1123 Luna Road with Rogers-O'Brien Construction Company, Ltd., best value proposer of three -Guaranteed Maximum Price- $4, 770,259; (2) approval of plans and specifications; and (3) an amendment to the management agreement with Mickey Ray Piersall to define roles, responsibilities and compensation as a result of the closure of LB. Houston Golf Course for renovation- Not to exceed $180,275- Financing: 2003 Bond Funds ($540,526), 2006 Bond Funds ($3,629,733), Golf Improvement Funds ($680,275) and Park Improvement Funds ($100,000)- Michael Hellmann

Park Board Agenda Item #12- Swiss Avenue Medians (14)- Consider a contract for a stone entry feature and sign, landscaping and lighting at La Vista Drive intersection and landscaping at the Munger Boulevard intersection located at the Swiss Avenue MediansDenali Construction Services, LLC, lowest responsible bidder of four - Not to exceed $68,310- Financing: 2006 Bond Funds- Michael Hellmann

y Date: January 27, 2012- Page 2 C To: Members of the Planning and Design Committee: Lee M. Kleinman,

Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall III

Subject: Notice of Meeting- Thursday, February 2, 2012


AGENDA

CHANGE ORDER

Park Board Agenda Item #13 - Kidd Springs Recreation Center (1) - Consider an increase in the contract with Speed Fab-Crete Corporation for new storefront and doors in meeting rooms, replacement of drywall, upgrade HVAC controls, demolition and replacement of light fixtures, and replacement of HVAC units at Kidd Springs Recreation Center located at 700 West Canty Street- Not to exceed $133,038, from $1,188,565 to $1,321,603- Financing: 2006 Bond Funds- Michael Hellmann

MISCELLANEOUS

Park Board Agenda Item #14- Jaycee/Zaragoza Recreation Center (6)- Consider a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy for Jaycee/Zaragoza Recreation Center located at 3114 Clymer Street- Financing: No cost consideration to the City - Michael Hellmann


Park Board Agenda Item #15 - Dallas Arboretum (9) - Consider advertisement for bids for the Garland Road improvements including deceleration lanes and median modifications, associated with parking and the Children's Garden at the Dallas Arboretum located at 8525 Garland Road - Estimated Cost: $1,200,000 - Financing: 2006 Bond Funds - Michael Hellmann

Park Board Agenda item #16 - Dallas Arboretum (9)- Consider advertisement for bids for traffic signals at Garland Road associated with parking and the Children's Garden at the Dallas Arboretum located at 8525 Garland Road - Estimated Cost: $300,000- Financing: 2006 Bonds Funds - Michael Hellmann

~/J)Screa Park and Recreation B ard

c: Dallas Park and Recreation Board Paul Dyer, Director, Park and Recreation Department Michael Hellmann, Acting Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

MEMORANDUM ~jr-"EI I ~· { t v ... VED

Date: 2DI2FEB 10 PH 3:50 ~

February 10,2012 ~ ClfY SECRE TA HY

To: Members of the Administration ~~6~ee~n\rfiittee of the Dallas Park and Recreation Board: Wayne Smith, Vice Chair; Lawrence S. Jones, Michael Reagan, Glenda L. Salazar, C. W. Whitaker

Subject: Notice of Meeting- Thursday, February 16, 2012

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, February 16, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA ACTION ITEMS

Park Board Agenda Item #2 - Reverchon Park (2) - Consider an alcohol permit request for The Rise School 5K Run at Reverchon Park located at 3505 Maple Avenue and The Katy Trail on Sunday, April15, 2012- Estimated Revenue: $1,450- Daniel Huerta

Park Board Agenda Item #3 - Reverchon Park (2) - Consider an alcohol permit request for James Scott with The Texas Veggie Fair, at Reverchon Park located at 3505 Maple Avenue on Sunday, October 21,2012- Estimated Revenue: $2,450- Daniel Huerta

NON-ACTION ITEM

Dallas Park and Recreation Department Beautification Agreement- John Jenkins

~-~ Park and Recreation Bo7

c: Dallas Park and Recreation Board Members Paul Dyer, Director, Park and Recreation Department

1'ub.ltc :Nbtlce . • , '~ / \ .. IJ r: . ,_ " -~- v .,

Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

MEMORANDUM °FCEIVCO , \ -~· .J ..... L. .

2012 FEB I 0 PM 3: 50 Date: February 10, 2012

CITY SECRETJ\r~Y To: Members of the Planning and ~lgh E8mnn~ ~f the Park and

Recreation Board: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Bettye Stripling, Gail Terrell, Gerald Worrall Ill

Subject: Notice of Meeting - Thursday, February 16, 2012


AGENDA

CHANGE ORDER

Park Board Agenda Item #4 - Ridgewood/Belcher Recreation Center (9) - Consider an increase in the contract with Speed Fab-Crete Corporation for acoustical panels, video monitoring system and furniture, fixtures and equipment at Ridgewood/Belcher Recreation Center located at 6818 Fisher Road- Not to exceed $78,847, from $655,009 to $733,856-Financing: 2006 Bond Funds- Michael Hellmann

MISCELLANEOUS

Park Board Agenda Item #5- Churchill Recreation Center (11)- Consider a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy, for Churchill Recreation Center located at 6906 Churchill Way- Financing: No cost consideration to the City- Michael Hellmann


Park Board Agenda Item #6 - Consider plans and specifications for installation of a new playground at Akard Park located at 410 North Akard Street - Financing: No cost consideration to the City - Michael Hellmann

Park Board Agenda Item #7 - Kiest Park (3)- Consider proceeding with advertisement for construction procurement of a pergola at Kiest Park located at 3080 South Hampton Road -Estimated Cost: $250,000- Financing: 2006 Bond Funds- Michael Hellmann

~@sefr~ Park and Recreation t::~~~ c: Dallas Park and Recreation Board

Paul Dyer, Director, Park and Recreation Department

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0 ! s 4

Posr.eo ~:rv seCRET~ DAi.W .. TX.

Michael Hellmann, Interim Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

-'"• · .. ~ · .....

:MEMORANDUM

Date:

LU\1 f(S 24 Pll 3' '55 IIJ'+) February 24,2012 .\

1'f sE.CH[lP,f{~

To: C ~s. iEXJ\...,

Members of the Administration and~hce Committee of the Dallas Park and Recreation Board: Wayne Smith, Vice Chair; Lawrence S. Jones, Michael Reagan, Glenda L. Salazar, C. W. Whitaker

Subject: Notice of Meeting -Thursday, March 1, 2012

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, March 1, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:00a.m. 1'ubllc JVotlce

AGENDA

ACTION ITEMS PCI~ .d.~~ . ·~JAfrfs.~~RY

Park Board Agenda Item #3 - Exall Park ( 14) - Consider an alcohol permit request for Friends of Exall Park fund raiser in conjunction with the Dallas Symphony Concert at Exall Park located at 3501 Live Oak Street on Tuesday, May 29, 2012- Estimated Revenue: $360 - Daniel Huerta

Park Board Agenda Item #4- Flag Pole Hill (9, 1 0)- Consider a fireworks display for the Dallas Symphony Orchestra at the Memorial Day Concert event on Monday, May 28, 2012 at Flagpole Hill located at 8100 Doran Circle located at Buckner and Northwest HighwayFinancing: No cost consideration to the City- Daniel Huerta

Park Board Agenda Item #5 - Reverchon Park (2) - Consider (1) an alcohol permit request and (2) an event fee waiver request for the Friends of Katy Trail annual fund raising 5K Run at Reverchon Park located at 3505 Maple Avenue on Thursday, May 10, 2012-Estimated Revenue: $250 - Daniel Huerta

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MEMORANDUM

Date:

To:

Subject:

1UI1fEB 24 Pll 3' 55 ~ February 24, 2012 ,., 1-\-y sECRETI'.R'! ~

L- 1\ s TEXP-S a!\\ L~ . Members of the Planning and Design eo1i'rm1ttee of the Park and Recreation Board: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Rodney Schlosser, Gabriel Soto, Gail Terrell , Gerald Worrall Ill

Notice of Meeting- Thursday, March 1, 2012

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, March 1, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m. ]VotiCI

AGENDA 1'ub.JIC . 'I 9, 0 2 2 4

( CONTRACT AWARD . / \'f SEC~ETAIY

P\J~ ii:!.U OA\.f.M,-TX Park Board Agenda Item #6 - College Park (8) - Consider a contract for a replacement pavilion, playground replacement and drainage improvements at College Park located at 3300 Highland Woods Drive- Parkscape Construction, Inc. , best value proposer of seven - Not to exceed $486,295- Financing: 2003 Bond Funds ($386,205) and Texas Parks and Wildlife Grant Funds ($100,000)- Michael Hellmann

CHANGE ORDERS

Park Board Agenda Item #7- North Bark Park (12)- Consider an increase in the contract with Wall Enterprises for additional rip-rap, signage graphics and security fencing at North Bark Park located at 4899 Gramercy Oaks Drive - Not to exceed $49,150, from $1,867,824 to $1,916,974- Financing: 2006 Bond Funds- Michael Hellmann

:'i.t' Park Board Agenda Item #8- Turtle Creek Parkway (14)- Consider an increase in the contract with ARK Contracting Services, LLC for additional concrete retaining wall, debris removal and sidewalk replacement at Turtle Creek Parkway from Blackburn Street to Lemmon Avenue- Not to exceed $161 ,294, from $653,085 to $814,379- Financing: 2006 Bond Funds ($117,711) and Capital Gifts, Donation and Development Funds ($43,583)Michael Hellmann

REJECTION OF BID

Park Board Agenda Item #9 - Trinity Strand Trail (2) - Consider (1) rescinding the recommendation to award a contract to RoeschCo Construction Company, previously authorized on January 12, 2012, for Phase I of a 12-foot-wide hike and bike trail for the Trinity Strand Trail from Medical District Drive to Market Center Boulevard; and (2) thereadvertisement to proceed with construction procurement for Phase I and II of a 12-footwide hike and bike trail for the Trinity Strand Trail from Farrington Street to Oak Lawn Avenue and Stem mons Freeway- Financing: No cost consideration to the City- Michael Hellmann

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2 • · PLANNING AND DESIGN COMMITTEE

DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MARCH 1, 2012 (9:00A.M.)

ITEM FOR INDIVIDUAL CONSIDERATION

Park Board Agenda Item #1 0 - Ridgewood/Belcher Recreation Center (9) - Consider an increase in the contract with Speed Fab-Crete Corporation for acoustical panels, video monitoring system and furniture, fixtures and equipment at Ridgewood/Belcher Recreation Center located at 6818 Fisher Road- Notto exceed $78,847, from $655,009 to $733,856 -Financing: 2006 Bond Funds [This item was deferred atthe February 16, 2012 meeting] - Michael Hellmann

BRIEFING

Dallas United Crew

~Rf!i~~ Park and Recreation ~B?'rd c: Dallas Park and Recreation Board

Paul Dyer, Director, Park and Recreation Department Michael Hellmann, Interim Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Office of the City Secretary

~ ' . MEMORANDUM

Date:

To:

Subject:

ZOJZ MAR 30 Pti '•' 02 Ill ~ March 30, 2012 C/ f Y SECRfTMY +

DALL AS T£'/t, e: Members of the Planning and Design Com'rh'ittee of the Park and Recreation Board: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Rodney Schlosser, Gabriel Soto, Gail Terrell, Gerald Worrall Ill

Notice of Meeting- Thursday, April 5, 2012- 8:30a.m.

There will be a meeting of the Planning and Design Commi~u6fir~WJi and Recreation Board on Thursday, April5, 2012 at Dallas City Hall, 1500 Marirta .. St'r~ht;-~oom 6FN, Dallas, Texas 75201 at 8:30a.m. 12 0 3 .f. 0

AGENDA

CONTRACT AWARDS POSTED CITY SECRETARY

DALLAS, TX

Park Board Agenda Item #q - Downtown Parks (2,14) - Consider (1) the receipt and deposit of funds in the amount of $150,000 from the Decherd Foundation and $15,000 from Robert and Maurine Decherd in the Capital Gifts, Donation and Development Fund; (2) an increase in appropriations in the amount of $165,000 in the Capital Gifts, Donation and Development Fund; and (3) a professional services contract with Hargreaves Associates for planning consulting services for an update to the Downtown Parks Master Plan - Not to exceed $165,000 - Financing: Capital Gifts, Donation and Development Funds - Michael Hellmann

Park Board Agenda Item #10 - Kidd Springs Park (1) -Consider a professional services contract with Linda Tycher & Associates, Inc. for a landscape master plan/ design development to include a schematic design and topographic survey, tree survey, erosion control study for the lake edge, and schematic design of an updated trail around the lake and updated tree garden landscaping to a more water wise design at Kidd Springs Park located at 700 West Canty Street- Not to exceed $41,475- Financing: 2003 Bond Funds ($14,581) and 2006 Bond Funds ($26,894)- Michael Hellmann

CHANGE ORDERS

Park Board Agenda Item# 11- Klyde Warren Park (Woodall Rodgers Park) (14)Consider (1) the receipt and deposit of funds from the Woodall Rodgers Park Foundation in the amount of $1,275,000 for park and TxDOT deck construction; (2) an increase in appropriations in the amount of $1,275,000 in the Woodall Rodgers Development Fund; (3) the return of any funds remaining at construction close-out to the Woodall Rodgers Park Foundation; and (4) an increase in the contract with McCarthy Building Companies, Inc. for revisions to the scope of work for the story telling deck, children's garden restroom, mounds in children's garden and dog park and other miscellaneous items at Klyde Warren Park (Woodall Rodgers Park) located at Woodall Rodgers Freeway, from St. Paul Street to Pearl Street- Not to exceed $88,463, from $15,836,770 to $15,925,233- Financing: 2006 Bond Funds ($32,263) and Woodall Rodgers Development Funds ($56,200) -Michael Hellmann

'DALLAs PARK AND RECREATION BOARD PLANNING AND DESIGN COMMITIEE AGENDA- PAGE 2 DALLAS CI1Y HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, APRIL 5, 2012 (8:30A.M.)

CHANGE ORDERS (continued)

Park Board Agenda Item #12 - Reverchon Park (2) - Consider an increase in the contract with Hasen Design Build and Development dba Hasen Construction Services for modifications to include sidewalk replacement; access path, stone and bridge repairs; revisions to landscaping and irrigation; and relocate lights from the parking lot to the trail at Reverchon Park located at 3505 Maple Avenue- Not to exceed $143,886, from $1,446,121 to $1,590,007- Financing: 2003 Bond Funds - Michael Hellmann

Park Board Agenda Item #13 - Samuell-Grand Tennis Center (2) - Consider an increase in the contract with RoeschCo Construction Company for refinishing work to include striping, retaining walls, and eighteen tennis courts at Samuell-Grand Tennis Center located at 6200 East Grand Avenue - Not to exceed $96,738, from $395,695 to $1,032,433- Financing: Samuell Expendable Funds ($93,840) and 2006 Bond Funds ( $2,898) - Michael Hellmann

MISCELLANEOUS

Park Board Agenda Item #14- Joey Georgusis Park (1) - Consider a public hearing to be held on June 27, 2012, to receive comments on the proposed use of a portion of Joey Georgusis Park totaling approximately 15,166 square feet for roadway improvements for the Chalk Hill Road improvement project at Joey Georgusis Park located east of Cockrell Road, south of Pinnacle Point Drive - Financing: No cost consideration to the City - Michael Hellmann

Park Board Agenda Item #15 - Northaven Trail (n)- Consider (1) approval of a donor recognition system; and (2) a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy at Northaven Trail located from Valleydale Drive to Preston Road- Financing: No cost consideration to the City- Michael Hellmann


Park Board Agenda Item #16 - Loop 12 Gateway, Package 2 (5) - Consider proceeding with advertisement for construction procurement for street lighting for the Loop 12 Gateway, Package 2 project located at 6500 Great Trinity Forest, Loop 12- Estimated Cost: $450,000 - Financing: 1998 Bond Funds - Michael Hellmann

Park Board Agenda Item #17- Loop 12 Gateway, Package 3 (5) - Consider proceeding with advertisement for construction procurement for monument and wayfinding signage for the Loop 12 Gateway, Package 3 project located at 6500 Great Trinity Forest, Loop 12-Estimated Cost: $450,000 - Financing: 1998 Bond Funds - Michael Hellmann

• 'DALLAs PARK AND RECREATION BOARD PLANNING AND DESIGN COMMITTEE AGENDA- PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS,TE'-U\S75201 THURSDAY, APRILS, 2012 (8:3oA.M.)

Park Board Agenda Item #18 - Tenison Park Golf Course (2) - Consider proceeding with advertisement for construction procurement for renovations to the driving range, improvements to include a new irrigation system, improved drainage, new target greens andre-grassing at Tenison Park Golf Course located at 3501 Samuell Boulevard- Estimated Cost: $325,000- Financing: Samuell Trust Funds ($225,000) and GolfMulti-Year Funds ($1oo,ooo)- Michael Hellmann

Dawna M. Rayff:.~ Park and Recreation ~~v c: Dallas Park and Recreation Board

Paul Dyer, Director, Park and Recreation Department Michael Hellmann, Interim Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa Rios, City Secretary

MEMORANDUM

Date:

To:

Subject:

April13, 2012

ZO 12 APR I 3 PM 3: 4 I

' I ;~ v ( ECP~=",.J' nv 'J ' ! I ._) I \ L.. I .... ['. I

0 DALLAS. TEXAS

Members of the Administration and Finance Committee of the Dallas Park and Recreation Board: Wayne Smith, Vice Chair; Lawrence S. Jones, Michael Reagan, Glenda L. Salazar, C. W. Whitaker

Notice of Meeting- Thursday, April19, 2012- 9:30a.m.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, April19, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:30a.m.

AGENDA

ACTION ITEMS

Park Board Agenda Item #4 - Lindsley Park (10) - Consider an alcohol permit request for Racing Systems Santa Fe Trail5K Run at Lindsley Park located at 7100 Lindsley Avenue on Thursday, October 11,2012- Estimated Revenue: $1,650- Daniel Huerta

Park Board Agenda Item #5- Norbuck Park (9) -Consider an alcohol permit request for Racing Systems Annual Too Hot To Handle 5K Run at Norbuck Park located at 400 N. Buckner Boulevard on Saturday, July 14, 2012 - Estimated Revenue: $4,850 - Daniel Huerta

Park Board Agenda Item #6 - Cedar Crest Golf Course (4) - Consider a letter of intent by the Park and Recreation Department to allow the First Tee of Greater Dallas to begin the process of fundraising for development of a First Tee Youth Center located near Cedar Crest Golf Course - Financing: No cost consideration to the City- Barbara Kindig

c: Dallas Park and Recreation Board Members Paul D. Dyer, Director, Park and Recreation Department

PuE[ic Notice 12 04 0 8

POSTED CITY SECRETARY DALLAS, TX

Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

MEMORANDUM

201 2 APR 13 PH 3: 42 Date: April13, 2012

1. 'f ~ cc c:: '=" "T.A r~ v ,_.. I v c. -r\ L- ! . 1 • 1

To: Members of the Planning)l:R~:9tbfk§ 'CbWtiee of the Park and Recreation Board: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Rodney Schlosser, Gail Terrell, Gerald Worrall III

Subject: Notice of Meeting- Thursday, April19, 2012-9:30 a.m.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, April 19, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:30a.m.

AGENDA

CONTRACT AWARD

Park Board Agenda Item #7- Dallas Arboretum (9)- Consider a contract for the Garland Road improvements including deceleration lanes and median modifications, associated with parking and The Rory Meyers Children's Adventure Garden at Garland Road at the Dallas Arboretum located at 8525 Garland Road - Axis Contracting, Inc., lowest responsible bidder of nine- Not to exceed $354,768- Financing: 2006 Bond FundsMichael Hellmann

MISCELLANEOUS

Park Board Agenda Item #8 -Akard Park (14) - Consider a development and maintenance agreement with Houseman Building, LLC for the development and maintenance of outdoor seating improvements to Akard Park located at 410 North Akard Street- Financing: No cost consideration to the City- Michael Hellmann

Park Board Agenda Item #9 - Katy Trail (14) - Consider a development and maintenance agreement with Alamo Manhattan Carlisle, LLC for the development and maintenance of a pedestrian bridge and landscape improvements for purposes of connecting an adjacent development at 3009 Carlisle Street to the Katy Trail - Financing: No cost consideration to the City - Michael Hellmann

. . a . ~etacy Park and Recre~n-Board

Pufj fie Notice

12 04 0 9 c: Dallas Park and Recreation Board Members

Paul D. Dyer, Director, Park and Recreation Department POSTED Cl1jA~[C~ETARY Michael Hellmann, Interim Assistant Director, Park and Recreation Departmenf ' TX Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

MEMORANDUM

Date: Z0/1 APR 27 PH 3: 52 Ill -~

April 27, 2012 t; 1 T ·r' s ,~ '"'K"' .-- T, P \ •.•

To: C. v .t A" ,

Members of the Planning anMlgA t:?!mhbi~t&i of the Park and Recreation Board: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Rodney Schlosser, Gail Terrell, Gerald Worrall III

Subject: Notice of Meeting- Dallas Arboretum- Thursday, May 3, 2012 - 9:00 a.m.

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, May 3, 2012 at The Alex Camp House at the Dallas Arboretum, 8617 Garland Road, Dallas, Texas 75218 at 9:00 a.m.

AGENDA CONTRACf AWARDS

Park Board Agenda Item #4- Dallas Arboretum ( 9) - Consider a contract with for traffic signals at Garland Road associated with parking and The Rory Meyers Children's Adventure Garden at the Dallas Arboretum located at 8525 Garland Road - Durable Specialties, Inc., lowest responsible bidder offour- Not to exceed $191,800 -Financing: 2006 Bond Funds- Michael Hellmann

Park Board Agenda item #5- Fair Park Cotton Bowl (7)- Consider (1) the establishment of appropriations in the amount of $25,50o,ooo in the 2012 Cotton Bowl Certificates of Obligation Fund; and (2) a contract for design phase of a design-build services contract to Heexy International, Inc. for the Cotton Bowl - 2013 Improvements, which includes the addition of club seating; renovation of the press box, concourses and concessions; addition of a facade at the north and south end zones; renovation of the existing facade; and other improvements at the Cotton Bowl located at 3750 Midway Plaza- Not to exceed $!,817,750-Financing:2oo6 Bond Funds - Michael Hellmann

Park Board Agenda Item #6 - Samuell-Grand Recreation Center (2) - Consider a contract for interior renovation and expansion at Samuell-Grand Recreation Center located at 6200 East Grand Avenue- J.C. Commercial, Inc., best value proposer of nine- Not to exceed $2,150,777- Financing: 2006 Bond Funds - Michael Hellmann

CHANGE ORDER

Park Board Agenda Item #7- Jaycee/Zaragoza Recreation Center ( 6) - Consider an increase in the contract with Speed Fab-Crete Corporation for furniture, fixtures and equipment, video monitoring system, millwork replacement and other miscellaneous item at Jaycee/Zaragoza Recreation Center located at 3114 Clymer Street- Not to exceed $103,466, from $1,072,979 to $1,176,445 -Financing: 2006 Bond Funds - Michael Hellmann

~ ~ >

wna M. Ray, Secret Park and Recreation oard


Pw[ic Notice 12 04 55

POSTED CITY SECRETARY DALLAS, TX

Michael Hellmann, Interim Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

MEMORANDUM


2012 APR 27 PM 3: 52

Ct r Y SECH ETA HY DALLAS. TEXAS

To: Members of the Administration and Finance Committee of the Dallas Park and Recreation Board: Wayne Smith, Vice Chair; Lawrence S. Jones, Michael Reagan, Glenda L. Salazar, C. W. Whitaker

Subject: Notice of Meeting- Dallas Arboretum- Thursday, May 3, 2012-9:00 a.m.

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, May 3, 2012 at The Alex Camp House at the Dallas Arboretum, 8617 Garland Road, Dallas, Texas 75218 at 9:00 a.m.

AGENDA

ACfiON ITEMS

Park Board Agenda Item #2- Bathhouse Cultural Center (9)- Consider an alcohol permit request for Lear Johnson for the Dallas Marathon 5K Kickoff Event at the Bathhouse Cultural Center located at 521 E. Lawther on Thursday, May 31, 2012- Estimated Revenue: $650 - Daniel Huerta

Park Board Agenda Item #3 - Consider fee changes for Fair Park, Recreation Centers, Rental Facilities, and Zoo Entry - Estimated Revenue: $90,000 - Barbara Kindig

Pu6[ic Notice

120454

PQ0.'1'ED CITY SECRE\ ·,RY c: Dallas Park and ecreation Board Members /J J. OALLAS, TX

Paul D. Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

:MEMORANDUM 20 12 HAY I I PH l1: I 5

,. .. , T \( ..... -t- ,., P r T '- ;J , 1_, ::, VII •- lf.l" I DALLAS. TEX A.S

Date: May 11,2012

To: Joan Walne, President, and Members of the Dallas Park and Recreation Board

Subject: Cancellation of the May 17,2012, Dallas Park and Recreation Board Meetings

The Administration and Finance Committee meeting of the Dallas Park and Recreation Board scheduled for Thursday, May 17, 2012, Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201, at 9:00 a.m., has been cancelled.

The Planning and Design Committee meeting of the Dallas Park and Recreation Board scheduled for Thursday, May 17, 2012, Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, at 9:00a.m., has been cancelled.

The regular meeting of the Dallas Park and Recreation Board scheduled for Thursday, May 17, 2012, Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, at 10:00 a.m., has been cancelled.

c: Gabriel Soto, Vice President, Council District 2 Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 C. W. Whitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Glenda L. Salazar, Park Boardmember, Council District 6 Vacant, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Lee M. Kleinman, Park Boardmember, Council District 11 Rodney Schlosser, Park Boardmember, Council District 12 Lawrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Max Wells, Park Boardmember, Place 15 Paul D. Dyer, Director, Park and Recreation Department

Pub fie Notice 12 05 0 6


MEMORANDUM

Date:

To:

May 11,2012

Z012 HAY II PM 1,: 15

,·, 1 •· ··r ,, t--,.. ·' ·- -,· ·; · •, I ;) v ( ,t"_ p, ; . I DALLAS. TEXAS

Joan Walne, President, and Members of the Dallas Park and Recreation Board

Subject: Cancellation of the May 17,2012, Dallas Park and Recreation Board Meetings

The Administration and Finance Committee meeting of the Dallas Park and Recreation Board scheduled for Thursday, May 17,2012, Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201, at 9:00 a.m., has been cancelled.

The Planning and Design Committee meeting of the Dallas Park and Recreation Board scheduled for Thursday, May 17, 2012, Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, at 9:00 a.m., has been cancelled.

The regular meeting of the Dallas Park and Recreation Board scheduled for Thursday, May 17, 2012, Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, at 10:00 a.m., has been cancelled. Puh Cic Notice

~~{~rd c: Gabriel Soto, Vice President, Council District 2

Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 e W. Whitaker, Park Boardmember, Council District 4 Je·ki\ F. Milligan, Park Boardmember, Council District 5 Glenda L. Salazar, Park Boardmember, Council District 6 Vacant, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Lee M. Kleinman, Park Boardmember, Council District 11 Rodney Schlosser, Park Boardmember, Council District 12 Lawrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Max Wells, Park Boardmember, Place 15 Paul D. Dyer, Director, Park and Recreation Department

12 05 0 7

POSTED CfJY SECRETARY D.Ali.AS~ 1X


MEMORANDUM

Date:

To:

Subject:

ZOI2 JUN -I PM 3: 17 June 1, 2012

!, ~ ! l y· SEC hE TA ~ \ ·.1

Members of the Planning anaJ B~~ohf:n\.itt~ of the Park and Recreation Board: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Rodney Schlosser, Gail Terrell, Gerald Worrall III

Notice of Meeting- Thursday, June 7, 2012- 9:00a.m. -White Rock Filter Building

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, June 7, 2012, at the White Rock Filter B~di~~81o White Rock Road, Building B, Dallas, Texas 75214 at 9:00 a.m. _J.."'UU.UC., N oti.(.e

AGENDA

CONTRACT AWARDS 120584 Po.~·rnoOIWSR:RUARr

~ oous 1!)(, Park Board Agenda Item #8 - L.B. Houston Sports Complex (6) - Consider· ' Supplemental Agreement No. 1 to the construction manager at risk contract with RogersO'Brien Construction Company, Ltd. to increase the Guaranteed Maximum Price for additional scope items for the clubhouse including a new canopy, porch and miscellaneous changes to the golf course for the L.B. Houston Sports Complex located at 11223 Luna Road - Not to exceed $397,681, from $4,975,534 to $5,373,215- Financing: 2006 Bond FundsMichael Hellmann

Park Board Agenda Item #9 - Tenison Park Golf Course (2) - Consider a contract for renovations to the driving range, improvements to include a new irrigation system, improved drain~ge, new target greens andre-grassing at Tenison Park Golf Course located at 3501 Samuell Boulevard- TDI International, Inc. dba TDI Golf Classic Restoration, lowest responsible bidder of five- Not to exceed $312,085- Financing: Samuell Expendable Funds ($225,000) and Golf Improvement Funds ($87,085)- Michael Hellmann

Park Board Agenda Item #to- Fair Park (7)- Consider a turnkey contract with Trane U.S., Inc. for domestic water system retrofit work to include all project labor, equipment, field materials and project management to replace existing domestic water system booster pumps and appurtenances with new booster pumps and to furnish and install a new centrifugal sand separator filter rated for potable water at the Cotton Bowl in Fair Park located at 3750 Midway Plaza - Not to exceed $161,519 - Financing: Fair Park Maintenance Funds - Michael Hellmann

Park Board Agenda Item #11 - Fruitdale Park (5), J.J. Lemmon Park (8), Ricketts Branch Park (8), Seaton Park (5)- Consider a contract for a playground replacement at Fruitdale Park located at 4400 Vandervoort Drive and Ricketts Branch Park located at 7300 Albert Williams Drive; playground expansion at J.J. Lemmon Park located at 6100 J.J. Lemmon Road and construction of a new loop trail at Seaton Park located at 3200 Seaton Drive - A S Con, Inc., lowest responsible bidder of three - Not to exceed $356,250 -Financing: 2006 Bond Funds - Michael Hellmann

DALLAS PARK AND RECREATION BOARD PLANNING AND DESIGN COMMITTEE AGENDA- PAGE 2 WHITE ROCK FILTER BIDLDING 2810 WHITE ROCK ROAD, BIDLDING B DALLAS, TEXAS 75214 THURSDAY, JUNE 7, 2012 (9:00A.M.)

CHANGE ORDER

Park Board Agenda Item #12- Dallas Arboretum (9)- Consider an increase in the contract with Turner Construction Company for (1) additional scope of work to include: wireless lighting control systems and landscaping; and (2) credits for landscaping, electrical, and testing lab cancellation fees at the Dallas Arboretum located at 8525 Garland Road - Not to exceed $47,111, from $3,536,085 to $3,583,196 - Financing: 2006 Bond Funds - Michael Hellmann

MISCELLANEOUS

Park Board Agenda Item #13 - Kidd Springs Recreation Center (1) -Consider a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy fot Kidd Springs Recreation Center located at 700 West Canty Street - Financing: No cost consideration to the City - Michel Hellmann

REJECTION OF BID

Park Board Agenda Item #14 - Loop 12 Gateway, Package 1 (5) - Consider (1) the rejection of proposals received for improvements of the entrance/ exit road to include landscaping and irrigation for the Loop 12 Gateway, Phase I project at the Trinity River Audubon Center; and (2) proceeding with the re-advertisement for construction procurement- Financing: No cost consideration to the City- Michael Hellmann

PlANS AND SPECIFICATIONS

Park Board Agenda Item #15 - Dealey Plaza (2) - Consider proceeding with advertisement for construction procurement for Phase II renovations at Dealey Plaza located at 400 Main Street - Estimated Cost: $2,201,000 - Financing: 2006 Bond Funds ($615,000) and Sixth Floor Museum Funds ($1,586,ooo)- Michael Hellmann

c: Dallas Park an ecreation Board Members Paul D. Dyer, Director, Park and Recreation Department Michael Hellmann, Interim Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

MEMORANDUM

20 12 JUN - I PH 3: I 7 Date: June 1, 2012

To: Members of the Administra~~~fi~~F6mmittee of the Dallas Park and Recreation Board: waYrPishlh'A;=\7ice-CIDirr; Lawrence S. Jones, Michael Reagan, Glenda L. Salazar, Max Wells, C. W. Whitaker

Subject: Notice of Meeting- Thursday, June 7, 2012- 9:00a.m. -White Rock Filter Building

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, June 7, 2012 at the White Rock Filter Building, 2810 White Rock Road, Building B, Dallas, Texas 75214 at 9:00 a.m.

AGENDA AcriON ITEMS

Park Board Agenda Item #3- Watercrest Park (10)- Consider an alcohol permit request for Lake Highlands Exchange Club Octoberfest at Lake Highlands Town Center -Watercrest Park located at 7070 Skillman and Church Road on Saturday, October 6, 2012-Estimated Revenue: $1,250 - Daniel Huerta

Park Board Agenda Item #4- Tokalon Park (10)- Consider an alcohol permit request for the July 4th Parade at Tokalon Park located at 7100 Tokalon on Tuesday, July 3, 2012 -Estimated Revenue: $360- Daniel Huerta

Park Board Agenda Item #5- Fair Park (Dallas Wind Symphony) (7)- Consider a oneyear agreement with the Dallas Wind Symphony beginning October 1, 2012 through September 30,2013- Estimated Revenue: $1,000- Daniel Huerta

Park Board Agenda Item #6 - Plants, Trees, Seed and Sod (All) - Consider a two-year master agreement for the purchase of plants, trees, seed and sod with the lowest responsive and responsible bidders of six- Broker's Grass DFW, Inc. dba Combination Plus Brokers in the amount of $76,618.50, Harry's Greenhouse, Inc. in the amount of $3,776.25, John Deere Landscapes in the amount of $124,155.13, Justin Seed Co. in the amount of $82,987.00, Southwest Wholesale Nursery in the amount of $193,999.50, and Urban Environments, LLC dba Urban Jungle in the amount of $66,459.75- Total for Park and Recreation Department portion of the master agreement not to exceed $547,996.13 -Financing: Current Funds (subject to annual appropriations) - Barbara Kindig

Park Board Agenda Item #7 - Golf Course Green Fees (2, 3, 4, 6, 7) - Consider proposed fee changes for golf course green fees to include sales tax and adjustment for market conditions - Estimated Annual Revenue: $6o,ooo - Barbara Kindig

~f/lsecreta Pufj{k Notice Park and Recreation B ard 1 2 05 8 2 c: Dallas Park and Recreation Board Members

Paul D. Dyer, Director, Park and Recreation Department POSTED C~~RY Barbara Kindig, Assistant Director, Park and Recreation Department ' Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

MEMORANDUM

Date:

To:

Subject:

1012JUNI5 PHI,: Q8 a June 15, 2012 .,

1.1 .. '( c_ •· (' ~"' t~ T 11 ~ ·•• •.• L, -.) t I h -_ I p, l \ .

Members of the Administratic{U.Alhd Fmaii<f:elcl>lhmittee of the Dallas Park and Recreation Board: Wayne Smith, Vice Chair; Lawrence S. Jones, Michael Reagan, Glenda L. Salazar, Max Wells, C. W. Whitaker

Notice of Meeting - Thursday, June 21, 2012 - 9:00 a.m. - Mattie Nash/Myrtle Davis Recreation Center

There will be a meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, June 21, 2012 at the Mattie Nash/Myrtle Davis Recreation Center, 3710 North Hampton Road, Dallas, Texas 75212 at 9:00 a.m.

AGENDA

ACfiON ITEMS

Park Board Agenda Item #2- Norbuck Park (9)- Consider an alcohol permit request for Tanna Wood with Racing Systems to conduct The Too Cold to Hold 5K Run at Norbuck Park located at 200 N. Buckner Boulevard on Sunday, February 3, 2013- Estimated Revenue: $3,450- Daniel Huerta

Park Board Agenda Item #3 - Ferris Plaza (2) - Consider an alcohol permit request for Lisa Knox for the Edgar Gomez Spring 2013 Runway Show at Ferris Plaza located at 400 South Houston Street on Wednesday, September 5, 2012- Estimated Revenue- $360-Daniel Huerta

Park Board Agenda Item #4- Bark Park (12)- Consider an alcohol permit request for Paws in the City Fundraiser to be held at Bark Park located at 2598 Commerce Street on Saturday, September 15,2012- Estimated Revenue: $360- Daniel Huerta

Park Board Agenda Item #5- Fair Park (7)- Consider three portable food and beverage concessions agreements at Fair Park for a term of five years with Texas Snow Cones, Taz's Trailer and A Plus Events- Estimated Revenue: $25,000- Daniel Huerta


Ptt6 [ic Notice

1 2 08 3 4

POSTED~A~~~RY


MEMORANDUM ZOIZ JUN 15 PM l1: 08

Date:

To:

Subject:

June 15, 2012

I J I I ;' s E CH E 1 fH~ \ DALLAS. TEXAS

Members of the Planning and Design Committee of the Park and Recreation Board: Lee M. Kleinman, Chair; Frances M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Rodney Schlosser, Gail Terrell, Gerald Worrall III

Notice of Meeting - Thursday, June 21, 2012 - 9:30 a.m. - Mattie Nash/Myrtle Davis Recreation Center

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, June 21, 2012 at the Mattie Nash/Myrtle Davis Recreation Center, 3710 North Hampton Road, Dallas, Texas 75212 at 9:30 a.m.

AGENDA

CHANGE ORDER

Park Board Agenda ltem#6- Beckley Saner Recreation Center (4)- Consider an increase in the contract with J.C. Commercial, Inc. to (1) add utilities required for remote fire department connection, relocation of existing storm sewer, drywall, and additional brick wall demolition; and (2) credits to refinish floor, paint existing bleachers and ceiling grid and additional lighting in gymnasium at Beckley Saner Recreation Center located at 114 West Hobson Avenue- Not to exceed $80,24 7, from $2,211,810 to $2,292,057- Financing: 2006 Bond Funds - Michael Hellmann

Pu6fic Notice 1 2 0815

POST"RD cnv SECRETM1Y w fJALL1\S, TX

c: Dallas Park and Recreation Board Members Paul D. Dyer, Director, Park and Recreation Department Michael Hellmann, Interim Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

:MEMORANDUM



Subject: Cancellation of the September 6, 2012-Dallas Park and Recreation Board Meetings

The Administration and Finance Committee meeting of the Dallas Park and Recreation Board scheduled for Thursday, September 6, 2012, Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201, at 8:30 a.m., has been cancelled.

The Planning and Design Committee meeting of the Dallas Park and Recreation Board scheduled for Thursday, September 6, 2012, Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, at 8:30a.m., has been cancelled.

The regular meeting of the Dallas Park and Recreation Board scheduled for Thursday, September 6, 2012, Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, at 10:00 a.m., has been cancelled.

c: Gabriel Soto, Vice resident, Council District 2 Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 C. W. Whitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Vacant, Park Boardmember, Council District 6 Tiffinni A. Young, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Lee M. Kleinman, Park Boardmember, Council District 11 Rodney Schlosser, Park Boardmember, Council District 12 La\vrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Max Wells, Park Boardmember, Place 15 Paul D. Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

Pu6 [ic Notice 12 08 2 6

POSTED

MEMORANDUM

Date: September 14,2012

To: .lH'-'UJ.U'vLO of the Recreation Board: Lee M. M. Gonzalez, Vice Chair; Jean F. Milligan, Gabriel Soto, Rodney Schlosser, Gail Terrell, Gerald Worrall III

Subject: Notice of Meeting Thursday, September 20, 2012 - 9:00a.m. -Dallas Hall

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, September 20, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m.

AGENDA CONTRACf AWARDS

Park Board Agenda Item #6 - Dealey Plaza (2) -Consider (1) the acceptance of funds from The Dallas Foundation/Dealey Plaza Restoration Project Fund in the amount of $672,362; (2) the receipt and deposit of funds in the amount of $672,362 in The Dallas Foundation Fund; (3) the establishment of appropriations in The Dallas Foundation Fund in an amount of $672,362; (4) the return of any donor funds remaining at construction close-out to The Dallas Foundation/Dealey Plaza Restoration Project Fund; and (5) a contract for Phase II renovations to include architectural surfaces and finish restoration, landscape restoration, sidewalks, curbs and accessibility improvements and other miscellaneous items at Dealey Plaza located at 400 Main Street- Phoenix I Restoration and Construction, Ltd., best value proposer of three - Not to exceed $934,300 - Financing: Preserve America Grant Funds ($23,224), 2006 Bond Funds ($23,224), The Dallas Foundation Fund ($515,794) and 2003 Bond Funds ($372,058)- Willis Winters

Park Board Agenda Item #7 - Loop 12 Gateway, Phase I (5) - Consider a contract for improvements of the entrance/ exit road to include landscaping and irrigation for the Loop 12 Gateway, Phase I project at the Trinity River Audubon Center - MACV AL Associates, LLC, lowest responsible bidder of six- Not to exceed $311,290- Financing: 1998 Bond Funds - Willis Winters

PUBLIC HEARING

Park Board Agenda Item #8- Turtle Creek Greenbelt (14)- Consider a public hearing to be held on November 2012, to receive comments on the proposed use of a portion of Turtle Creek Greenbelt, totaling approximately 1,584 square ofland, for the installation of a storm water pipe and outfall to serve adjacent storm water runoff needs - Financing: No cost consideration to the City - Willis Winters

c: Dallas Park and Recreation Board Members Paul D. Dyer, Director, Park and Recreation Department Willis Winters, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

Pu6 Cic Notice

12 06

MEMORANDUM

Date: September 14,2012

To: Members of the Administration and Finance Committee of the Dallas Park and Recreation Board: Wayne Smith, Vice Chair; Lawrence S. Jones, Michael Reagan, Max Wells, C. W. Whitaker, Tiffinni A. Young

Subject: Notice of Meeting Thursday, September 20, 2012 9:30 a.m. -Dallas Hall

There will be a Meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, September 20, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:30 a.m.

AGENDA

Park Board Agenda Item # 5 - Park and Recreation Department (Citywide) - Consider award of design, development, hosting, technical support and a five-year maintenance agreement for a Park and Recreation website to Icon Enterprises, Inc. dba CivicPlus, the most advantageous proposer of four- Total award not to exceed $165,535- Financing: Recreation Programming Fund - Barbara Kindig

c: Dallas Park and Recreation Board Members Paul D. Dyer, Director, Park and Recreation Department Barbara Kindig, Assista~t Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

Pu6 fie Notice 12 0 7.

MEMORANDUM



Subject: Regular Meeting of the Dallas Park and Recreation Board Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, September 20, 2012 at 10:00 a.m.


1 ·a . aryt

Park and Recreation Boari I

c: Gabriel Soto, Vice Prefident, Council District 2

Frances M. Gonzalez, Park Boardmember, Council District 1

Michael Reagan, Park Boardmember, Council District 3 C. W. Whitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Vacant, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Lee M. Kleinman, Park Boardmember, Council District 11

Rodney Schlosser, Park Boardmember, Council District 12

Lawrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14

Max Wells, Park Boardmember, Place 15 Paul D. Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Departmen~ Christine Lanners, Assistant City Attorney Rosa Rios, City Secretary

Pu6 Cic Notice

1 2 9 0 5

POSTED

DALLAS PARK AND RECREATION BOARD AGENDA DALLAS CITY HALL

1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201

THURSDAY, SEPTEMBER 20, 2012 (1o:oo A.M.)

SUBCOMMITTEE MEETINGS: g:oo am: Planning and Design Committee, Dallas City Hall, Room 6FN

am: Administration and Finance Dallas Room 6FS

Speakers

SPECIAL RECOGNITONS/BRIEFINGS

1. 2012 State Fair of Texas Briefing, Part 2: Daniel Huerta, Assistant Director, Park and Recreation Department

2. Summer Adventures at Fair Park: Daniel Huerta, Assistant Director, Park and Recreation Department

3. 2012 Fall "It's My Park Day": Daniel Huerta, Assistant Director, Park and RecreationDepartment

MINUTES

4. Approval of Minutes of the September 13, 2012 Special Called Park and Recreation Board Meeting

CONSENT AGENDA (ITEMS 5 - 8)

ADMINISTRATION AND FINANCE COMMITTEE - MISCELLANEOUS

5. Park and Recreation Department (Citywide) - Authorize award of design, development, hosting, technical support and a five-year maintenance agreement for a Park and Recreation website to Icon Enterprises, Inc. dba CivicPlus, the most advantageous proposer of four- Total award not to exceed $165,535 Financing: Recreation Programming Fund

9/14/2012-4:18:49 PM

DALLAS PARK. AND RECREATION BOARD AGENDA- PAGE 2 DALLAS CI'IY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, SEPTEMBER 20, 2012 (1o:oo A.M.)


PLANNING AND DESIGN COMMITTEE- CONTRACT AWARDS

6. Dealey Plaza (2) - Authorize (1) the acceptance of funds from The Dallas Foundation/Dealey Plaza Restoration Project Fund in the amount of $672,362; (2) the receipt and deposit of funds in the amount of $672,362 in The Dallas Foundation Fund; (3) the establishment of appropriations in The Dallas Foundation Fund in an amount of $672,362; (4) the return of any donor funds remaining at construction close-out to The Dallas Foundation/Dealey Plaza Restoration Project Fund; and (5) a contract for Phase II renovations to include architectural surfaces and finish restoration, landscape restoration, sidewalks, curbs and accessibility improvements and other miscellaneous items at Dealey Plaza located at 400 Main Street - Phoenix I Restoration and Construction, Ltd., best value proposer of three - Not to exceed $934,300- Financing: Preserve America Grant Funds ($23,224), 2006 Bond Funds ($23,224), The Dallas Foundation Fund ($515,794) and 2003 Bond Funds ($372,058)

7. Loop 12 Gateway, Phase I (5) - Authorize a contract for improvements of the entrance/exit road to include landscaping and irrigation for the Loop 12 Gateway, Phase I project at the Trinity River Audubon Center - MACV AL Associates, LLC, lowest responsible bidder of six- Not to exceed $311,290 Financing: 1998 Bond Funds

PLANNING AND DESIGN COMMITTEE - PUBLIC HEARING

8. Turtle Creek Greenbelt (14) - Authorize a public hearing to be held on November 12, 2012, to receive comments on the proposed use of a portion of Turtle Creek Greenbelt, totaling approximately 1,584 square feet of land, for the installation of a storm water pipe and outfall to serve adjacent storm water runoff needs - Financing: No cost consideration to the City

9/14/2012-4:18:49 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, SEPTEMBER 20, 2012 (10:00 A.M.)

NON-ACTION ITEMS

9. Director's Selection Committee

10.Budget Updates



13. Next Park and Recreation Board Regular Meeting: Thursday, October 4, 2012

14. Adjournment




3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations -\'Vith a third person. Section 551.073 of the T.O.M.A.



6. Deliberations regarding Economic negotiations. Section 551.087 of the T.O.M.A.

9114/2012-4:18:49 PM

MEMORANDUM 2012 SEP 28 PM l,: Q4

CIT r" St.CRE.lt..r OP.LLAS. TEXAS


To: Max Wells, President, and Members of the Dallas Park and Recreation Board

Subject: Regular Meeting of the Dallas Park and Recreation Board - Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, October 4, 2012 at 10:00 a.m.


~trJra Park and Recreation Board

c: Gabriel Soto, Vice Presi nt, Council District 2


Michael Reagan, Park Boardmember, Council District 3 C. W. Whitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10

Lee M. Kleinman, Park Boardmember, Council District 11


Lawrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Paul D. Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

pufJ [ic Notice

1 2 09 4 8

PosrfED CITY SECRETARY DALLAS, TX

DALLAS PARK AND RECREATION BOARD AGENDA £:,\/ f: r) DALLAS CITY HALL

1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 2GI2 SEP 28 PH 11: G4

THURSDAY, OCTOBER 4 , 2012

(10:00 A.M.)

SUBCOMMITTEE MEETINGS:

./1"' SLCRE.l/lt DALLAS TEXAS

9:00am: Administration and Finance Committee, Dallas City Hall, Room 6FS 9:30am: Planning and Design Committee, Dallas City Hall, Room 6FN

Speakers


1. Dr Pepper/Snapple Group Let's Play Baseball League at Jaycee Zaragoza Park: Jennifer McRorey, Assistant Director, Park and Recreation Department

2. Fair Park -American Society of Association Executives Presentation: Daniel Huerta, Assistant Director, Park and Recreation Department

3. Fair Park- Heart of Dallas Bowl Game Funding Agreement: Daniel Huerta, Assistant Director, Park and Recreation Department

4. Fair Park- Heart of Dallas Bowl Game Press Conference (at NOON)

MINUTES

5· Approval of Minutes of the September 20, 2012 Park and Recreation Board Meeting



6. Park and Recreation Department (All) - Authorize award of design, development, hosting, technical support and a five-year maintenance agreement for a Park and Recreation Department website to Icon Enterprises, Inc. dba CivicPlus, the most advantageous proposer of four - Total award not to exceed $165,535 - Financing: Recreation Programming Fund (Deferred at the September 20, 2012 Park and Recreation Board Meeting)

CONSENT AGENDA (ITEMS 7 -10)


7. Park and Recreation Department (1, 2, 3, 4, 5, 7, 9) - Authorize an Interlocal Agreement between the Dallas Independent School District (DISD) and the City of Dallas, through the Dallas Park and Recreation Department (DPARD) for DPARD to provide enhanced enrichment programs at a maximum of twenty-two DISD school sites from date of execution to June 30, 2015 -Estimated Revenue: $441,000

912812012-3:55:59 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2

DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, OCTOBER 4, 2012

(10:00 A.M.)

CONSENT AGENDA CONTINUED

PLANNING AND DESIGN COMMITTEE - CONTRACT AWARD

8. Dallas Zoo African Savanna Exhibit (1,4) - Authorize (1) the Second Amendment to the thirty-five year Management Agreement for the Dallas Zoo between the City of Dallas and the Dallas Zoological Society and the Dallas Zoo Management, Inc., modifying the FY 2012-13 Management Fee obligation of $13.8 million to the Dallas Zoo Management, Inc., from $13.8 million, all payable from the City's Current Funds, to a payment of $12.8 million from the City's Current Funds and $1 million toward the construction of a new Zoo warehouse facility, funded from the City's Capital Funds; and (2) Supplemental Agreement No. 5 to the design-build contract with Sedalco/MetalMan Design/Build Corporation, A Joint Venture, to establish the Guaranteed Maximum Price No. 5 to construct a 21,000 square feet metal warehouse building at 1021 South Ewing Avenue as a replacement facility for the existing warehouse building and provide utility and site work around the warehouse to correct stormwater management for the African Savanna Exhibit at the Dallas Zoo located at 650 South R.L. Thornton Freeway - Not to exceed $1,093,502, from $28,166,072 to $29,259,574- Financing: 2006 Bond Funds ($1,oo,ooo) and Capital Gifts, Donation and Development Funds ($93,502)


9. Beckley Saner Sprayground (4) and Willie Mae Butler Sprayground (7)- Authorize proceeding with construction procurement for construction of new spraygrounds at Beckley Saner Park located at 114 Hobson Avenue and Willie Mae Butler Park located at 3700 Dixon Avenue - Estimated Cost: $1,300,000 - Financing: 2006 Bond Funds

DIRECTOR'S SELECTION COMMITTEE

10. Park and Recreation Department (All) -Authorize (1) the scope of the job search for the Park and Recreation Department Director; and (2) the hiring salary range established at $145,000 to $180,000 for the Park and Recreation Department Director; and (3) the appointment of Barbara Kindig as Interim Director as recommended by the Director's Search Committee of the Park and Recreation Board -Financing: No cost consideration to the City

9/28/2012-3:55:59 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 3 DALLAS CTIY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, OCTOBER 4, 2012 (1o:oo A.M.)


11. Subcommittee Vice Chairs- Max Wells, Park Board President


13. Staff Announcements- Upcoming Park and Recreation Department Events

14. Next Park and Recreation Board Regular Meeting: Thursday, October 18, 2012

15. Adjournment

A closed session may be held if the deliberation on any agenda item concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the

City Attorney. Section 551.071 of Texas Open Meetings Act (T.O.M.A.) 2. The purchase, exchange, lease or value of real property, if the deliberation in an open

meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 of the T.O.M.A.





912812012-3:55:59 PM

MEMORANDUM


of of Dallas Park and Recreation Board: C.W. Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith, Tiffinni A. Young

Subject: Notice of Meeting -Thursday, October 18, 2012 9:00 a.m. Dallas Hall

There '"rill be a Meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board on Thursday, October 18, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:00 a.m.

AGENDA ACTION ITEMS

Nomination and election of Vice-Chair of the Administration and Finance Committee

PARK BOARD AGENDA ITEM #3- Lake Cliff Park (1) Consider an alcohol permit request for The Kessler Entertainment Group to serve alcohol at the North Oak Cliff Music Festival at Lake Cliff Park on Saturday, November 3, 2012- Estimated Revenue: $950- Daniel Huerta

PARK BOARD AGENDA ITEM #4- Dallas Arboretum (9), Texas Discovery Gardens (7), Dallas Audubon/Cedar Ridge Preserve (3)- Consider a twelve-month funding agreement with (1) Dallas Arboretum and Botanical Society, Inc. in the amount of$269,098; (2) Texas Discovery Gardens in the amount of$95,862; and (3) Dallas County Audubon Society, Inc. dba Audubon Dallas for Cedar Ridge Preserve in the amount of$33,949 to provide services and programs within the City ofDallas for the period of October 1, 2012 through September 30, 2013 Total not to exceed $398,909-Financing: Current Funds - Barbara Kindig

PARK BOARD AGENDA ITEM #5- Belo Garden Park (14)- Consider a five-year maintenance agreement with Belo Foundation, a Texas nonprofit corporation to provide supplemental maintenance for certain repairs, improvements and enhancements above the normal operating expenses for Belo Garden Park- Financing: No cost consideration to the City -John Jenkins

PARK BOARD AGENDA ITEM #6 - White Rock Lake Park (9)- Consider a development and maintenance agreement with the DUC Boathouse, LLC, which is a wholly owned subsidiary of Dallas United Crew, Inc. for the purpose of construction, renovation, operation and maintenance of a boathouse and other structures and improvements at \Vhite Rock Lake Park Estimated Revenue: $150,000 Barbara Kindig

c: Park and Recreation Board Members Paul D. Dyer, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

PuE[ic Notice 121003

MEMORANDUM

Date: October 1 2012

To: Members of the Planning and Design Committee of the Park and Recreation Board: Frances M. Gonzalez, Chair; Celina Barajas, Lee M. Kleinman, Jean F. Milligan, Rodney Schlosser, Gabriel Soto, Gail Terrell, Gerald Worrall III

Notice of Hall

There will be a meeting of the Planning and Design Committee of the Dallas Park and Recreation Board on Thursday, October 18,2012 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:30a.m.

AGENDA

ACTION ITEMS

Nomination and election of Vice-Chair of the Planning and Design Committee

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #7- Livestock Arena at Fair Park (7) Consider Supplemental Agreement No. 1 to the professional services contract with Good Fulton & Farrell Architects for services, including specialty consultants for fundamental and enhanced commissioning of building and conformity with City of Dallas Green Building Program and City ofDallas Energy Conservation Code for the Livestock Arena at Fair Park located at 1419 South Washington Avenue- Not to exceed $53,400, from $869,465 to $922,865- Financing: 2006 Bond Funds- Willis Winters


PARK BOARD AGENDA ITEM #8- Livestock Arena at Fair Park (7)- Consider proceeding with advertisement for construction procurement for a new livestock arena at Fair Park located at 1419 South Washington Avenue -Estimated Cost: $12,000,000- Financing: 2006 Bond Funds and State

ofTexas Capital Construction Funds- Willis Winters

c: Dallas Park and Board Members

PulJ[U: Notice

121004

Paul D. Dyer, Director, Park and Recreation Department POSTED Willis Winters, Director, Park and Recreation Department

Larme:rs Assistant City Attorney City Secretary

MEMORANDUM

Date:

To:

Subject:

November 9, 2012

Members ofthe Director's Search Committee of the Recreation Board: Max Wells, Chair; Frances M. "'V"L"'"'"'·'"' Kleinman, Wayne Smith, Gabriel Soto, Gail Terrell, C.W. Whitaker

Notice of Meeting- Thursday, November 15, 2012- 1:00 p.m.

On Thursday, November 15,2012, a meeting of the Director's Search Committee of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Conference Room 6FN, Dallas, Texas 75201 at 1:00 p.m.

AGENDA

1. Discuss screening criteria for the Director of the Park and Recreation Department position 2. Review and discuss the applications received for the Director of the Park and Recreation position 3. Set the next meeting date and times for the Director's Search Committee meetings.

c: Dallas Park a.t1d Recreation Board members Barbara Kindig, Interim Director, Park and Recreation Department Debby Krenrich, Human Resources Manager, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

A closed session may be held if the deliberation on any agenda item concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the City

Attorney. Section 551.071 ofTexas Open Meetings Act (T.O.M.A.) 2. Personnel matters involving the appointment, employment, evaluation, reassignment, duties,

discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 551.074 ofthe T.O.M.A.

"A quorum committee

the Park and Recreation Board ''

9 5

attend Park and Recreation Board

MEMORANDUM



Subject: Notice of Meeting Thursday December 6, 2012 -10:00 a.m. - Dallas City Hall

A Regular Meeting ofthe Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500

Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, December 6, 2012 at 10:00 a.m.


awna M. Ray, Secre Park and Recreatio oard

c: Gabriel Soto, Vice President, Council District 2 Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 C. W. Whitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10 Lee M. Kleinman, Park Boardmember, Council District 11 Rodney Schlosser, Park Boardmember, Council District 12 Lawrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Barbara Kindig, Interim Director, Park and Recreation Department Christine Lanners, Assistant Attorney

A Rios, City Secretary



THURSDAY, DECEMBER 6, 2012 (10:00 A.M.)

SUBCOMMITTEE MEETINGS: 9:00am: 8:30am:

Speakers


1. Dallas Police Department Activity in Parks Briefing: Barbara Kindig, Interim Director, Park and Recreation Department

2. RecTrac Recreation Program Management Software Briefing: Barbara Kindig, Interim Director, Park and Recreation Department

MINUTES

3. Approval of Minutes of the November 8, 2012 Park and Recreation Board Meeting


ADMINISTRATION AND FINANCE COMMITTEE- MISCELLANEOUS

4. Fair Park (7)- Authorize (1) the fourth amendment to the contract between the State Fair of Texas and the City of Dallas to (a) allow for a 70/30 revenue split for parking revenues from Summer Adventures' attendees and (b) allow the State Fair of Texas to utilize and pay for operating and maintenance costs year-round for the Fair Park Livestock Center, once constructed; and (2) an increase to the year-round Fair Park event parking rate from $10.00 to $15.00- Estimated Revenue: $542,000

PLANNING AND DESIGN COMMITTEE -CONTRACT A WARDS

5. Beckley Saner Park (4) and Willie Mae Butler Park (7) Authorize a construction contract for two spraygrounds, one at Beckley Saner Park located at 114 West Hobson A venue and one at Willie Mae Butler Park located at 3700 Dixon Avenue Phoenix I Construction, Ltd., best value proposer of two- Not to exceed $1,623,000- Financing: 2006 Bond Funds

6. Fair Park Cotton Bowl (7) Authorize Supplemental Agreement No. 1 to the design-build contract with Heery International, Inc., for the Guaranteed Maximum Price for construction phase of the Cotton Bowl 2013 Improvements which includes addition of club seating and club hospitality areas; the addition of an elevator at the press renovation of the press box and concourses; addition of a fa~ade at the north and south end zones; public art and other improvements at the Cotton Bowl in Park located at Midway Plaza - Not to exceed $22,400,000, from $2,150,570 to $24,550,570 - Financing: 2006 Bond Funds ($147,000) and 2012 Certificates Obligation ($22,253,000)

11130/2012-3:59:34 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, DECEMBER 6, 2012 (10:00 A.M.)

CONSENT AGENDA ITEMS CONTINUED

PLANNING AND DESIGN COMMITTEE- CONTRACT A WARDS

7. Five Mile Creek Trail (5,8)- Authorize a contract for construction of a new hike and bike trail at Five Mile Creek Trail from Glendale Park to Arden Terrace Park -MACVAL Associates, LLC, lowest responsible bidder of ten -Not to exceed $1,635,006 -Financing: 2006 Bond Funds ($817,503) and Texas Parks and Wildlife Grant ($817,503)

8. Friendship Park (1 0) Authorize a contract for a playground replacement at Friendship Park located at 12700 Hornbeam Drive- Parkscape Construction, Inc., lowest responsible bidder of four- Not to exceed $149,425- Financing: 2006 Bond Funds

9. Luna Vista Golf Course at L.B. Houston Sports and Nature Complex (6) Authorize a professional services contract with Dan Shipley Architect, Inc. for design services of a new maintenance building for Luna Vista Golf Course at L.B. Houston Sports and Nature Complex located at 11223 Luna Road -Not to exceed $74,805 - Financing: 2006 Bond Funds

10. Texas Horse Park (5) Authorize Supplemental Agreement No. 11 to the professional services contract with Brown Reynolds Watford Architects, Inc. for architectural services to include schematic design through construction administration for an equestrian facility at the Texas Horse Park located at 811 Pemberton Hill Road - Not to exceed $747,673, from $3,655,305 to $4,402,978 - Financing: 2003 Bond Funds ($120,176) and 2006 Bond Funds ($627,497)

PLANNING AND DESIGN COMMITTEE- CHANGE ORDERS

11. Elm Fork Athletic Complex (6) Authorize an increase in the contract with Rogers O'Brien Construction Company, Ltd. to upgrade soil growing medium for four adult fields; upgrade pump house buildings from metal to split face concrete block; installation of asphalt in lieu of crushed concrete in main parking areas; installation of mow strip along retaining wall; extension of drainage channel along Sprangler Road to Rail Road; reduction of loop trail and lighting; deletion of retaining wall under west end of Walnut Hill; and deletion of entry sign at Elm Fork Athletic Complex located at 2100 Walnut Hill Lane- Not to exceed $232,108, from $18,266,287 to $18,498,395 - Financing: 2006 Bond Funds

11/30/2012-3:59:34 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, DECEMBER 6, 2012 (10:00 A.M.)


12. Director's Search Committee Update

13. Park and Recreation Board Members Liaison Reports: Audubon Dallas/Cedar Ridge

Preserve, Community Development Commission, Cultural Affairs Commission, Dallas

Arboretum and Botanical Society, Dallas Parks Foundation, Dallas Zoological Society,

Downtown Dallas, Inc./Downtown Parks, Friends of the Katy Trail, Lee Park and Arlington

Hall Conservancy, Send A Kid To Camp, State Fair of Texas, Texas Discovery Gardens,

Trinity Commons Foundation, Trinity River Audubon Center, White Rock Lake

Foundation/White Rock Lake Park, The Woodall Rodgers Park Foundation

14. Staff Announcements Upcoming Park and Recreation Department Events

15. Next Park and Recreation Board Regular Meeting: Thursday, December 20, 2012

16. Adjournment

A closed session may be held if the deliberation on any agenda item concerns one of the

following: 1. Contemplated or pending litigation or matters where legal advice is requested of the City

Attorney. Section 551.071 of Texas Open Meetings Act (T.O.M.A.) 2. The purchase, exchange, lease or value of real property, if the deliberation in an open

meeting would have a detrimental effect on the position of the City in negotiations with a

third person. Section 551.072 ofthe T.O.M.A. 3. A contract for a prospective gift or donation to the City, if the deliberation in an open

meeting would have a detrimental effect on the position of the City in negotiations -with a

third person. Section 551.073 of the T.O.M.A. 4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties,

discipline or dismissal of a public officer or employee or to hear a complaint against an

officer or employee. Section 551.074 ofthe T.O.M.A. 5. The deployment, or specific occasions for implementation of security personnel or devices.

Section 551.076 of the T.O.M.A. Deliberations regarding Economic Development

negotiations. Section 551.087 ofthe T.O.M.A. 6. Deliberations regarding Economic Development negotiations. Section 551.087 of the

T.O.M.A.

11130i2012-3:59:34 PM

MEMORANDUM


To: Members of the Planning and :Park and Recreation Board:

Frances M. Gonzalez, Chair; Gail Terrell, Vice Chair; Celina Barajas, Lee M.

Kleinman, Jean F. Milligan, Rodney Schlosser, Gabriel Soto, Gerald Worrall III

Notice of December Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is

scheduled on Thursday, December 6, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FN,

Dallas, Texas 75201 at 8:30a.m.

AGENDA

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #5- Beckley Saner Park (4) and Willie Mae Butler Park (7)

Consider a construction contract for two spraygrounds, one at Beckley Saner Park located at 114

West Hobson A venue and one at Willie Mae Butler Park located at 3 700 Dixon A venue Phoenix I

Construction, Ltd., best value proposer of two- Not to exceed $1,623,000- Financing: 2006 Bond

Funds Willis Winters

PARK BOARD AGENDA ITEM #6 Fair Park Cotton Bowl (7) Consider Supplemental

Agreement No. 1 to the design-build contract with Heery International, Inc., for the Guaranteed

Maximum Price for construction phase of the Cotton Bowl 2013 Improvements which includes the

addition of club seating and club hospitality areas; addition of an elevator at the press box;

renovation of the press box and concourses; addition of a fa9ade at the north and south end zones;

public art fees; and other improvements at the Cotton Bowl in Fair Park located at 3750 Midway

Plaza- Not to exceed $22,400,000, from $2,150,570 to $24,550,570- Financing: 2006 Bond Funds

($147,000) and 2012 Certificates of Obligation ($22,253,000) Willis Winters

PARK BOARD AGENDA ITEM #7 Five Mile Creek Trail (5,8) - Consider a contract for

construction of a new hike and bike trail at Five Mile Creek Trail from Glendale Park to Arden

Terrace Park - MACVAL Associates, LLC, lowest responsible bidder of ten - Not to exceed

$1,635,006 - Financing: 2006 Bond Funds ($817,503) and Texas Parks and Wildlife Grant

($817 ,503) Willis Winters

PARK BOARD AGENDA ITEM #8 Friendship Park (1 0) Consider contract for a playground

replacement at Friendship Park located at 1 Drive Parkscape Construction, Inc.,

responsible bidder to 2006 Bond Funds- Willis

Winters

PARK BOARD AGENDA ITEM #9 Luna Vista at Houston Sports and Nature

v'"'lJ"""' ( 6) a professional contract Dan Shipley Architect, Inc. for

" .. '"'v"·'~" of a new maintenance building for Luna Vista Golf at L.B. Houston Sports and

Nature Complex located at 11 Road Not to $74,805 - Financing: 2006 Bond

Funds ($6,042) and 2006 Bond Funds ($68,763) Willis Winters

DALLAS PARK AND RECREATION BOARD PLANNING AND DESIGN COMMITTEE AGENDA- PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, DECEMBER 6, 2012 (8:30A.M.)

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #10- Texas Horse Park (5) Consider Supplemental Agreement No. 11 to the professional services contract -vvith Bro-wn Reynolds Watford Architects, Inc. for

architectural services to include schematic design through construction administration for an equestrian facility at the Texas Horse Park located at 811 Pemberton Hill Road- Not to exceed $747,673, from $3,655,305 to $4,402,978- Financing: 2003 Bond Funds ($120,176) and 2006 Bond

Funds ($627,497) Willis Winters

CHANGE ORDERS

PARK BOARD AGENDA ITEM #11- Elm Fork Athletic Complex (6) Consider an increase in the contract with Rogers O'Brien Construction Company, Ltd. to upgrade soil growing medium for four adult fields; upgrade pump house buildings from metal to split face concrete block; installation of asphalt in lieu of crushed concrete in main parking areas; installation of mow strip along retaining wall; extension of drainage channel along Sprangler Road to Rail Road; reduction of loop trail and lighting; deletion of retaining wall under west end of Walnut Hill; and deletion of entry sign at Elm Fork Athletic Complex located at 2100 Walnut Hill Lane - Not to exceed $232,108, from $18,266,287 to $18,498,395 - Financing: 2006 Bond Funds- Willis Winters

c: Dallas Park and Rec ation Board Members Barbara Kindig, Interim Director, Park and Recreation Department Willis Winters, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa Rios, City Secretary

quorum of the Dallas Park and Recreation Board may attend this Park and Recreation Board

Sub-Committee meeting."

5 9

MEMORANDUM

Date: November 30,2012

To: Members of the Administration and the Dallas Park and Recreation Board: C.W. Whitaker, Chair; Tiffinni Young, Vice Chair; Lawrence S. Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith

Notice of December 2012-9:00 a.m.- Dallas Hall

A meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board is scheduled on Thursday, December 6, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA

BRIEFING

Proposed State Fair of Texas Contract Amendment- Daniel Huerta

ACTION ITEMS

PARK BOARD AGENDA ITEM #4- Fair Park (7)- Consider (1) the fourth amendment to the contract between the State Fair of Texas and the City of Dallas to (a) allow for a 70/30 revenue split for parking revenues from Summer Adventures' attendees and (b) allow the State Fair of Texas to utilize and pay for operating and maintenance costs year-round for the Fair Park Livestock Center, once constructed; and (2) an increase to the year-round Fair Park event parking rate from $10.00 to $15.00- Estimated Revenue: $542,000 Daniel Huerta

Park and Recreation Biard

c: Dallas Park and Recreation Board Members Barbara Kindig, Interim Director, Park and Recreation Department Daniel Huerta, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, Secretary

12 1 5 7

quorum of the Dallas Park Recreation Board may attend this Dallas Park and Recreation Board Sub-Committee meeting."

MEMORANDUM

Date: December l 2012

To: Members of the Administratioh' of Dallas Park and Recreation Board: C.W. Whitaker, Chair; A. Young, Vice Chair; Lawrence S. Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith

Notice of December 2012 ~9:00a.m. Hall

A meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board is scheduled on Thursday, December 20, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA

ACTION ITEMS

PARK BOARD AGENDA ITEM #3- Reverchon Park (14) Consider an alcohol permit request for the Carry the Load Walk to be held at Reverchon Park, 3805 Maple Avenue, on Sunday, May26, 2013 and Monday, May 27,2013 Estimated Revenue: $750 Daniel Huerta

PARK BOARD AGENDA ITEM #4 Flag Pole Hill (9) Consider an alcohol permit request for the Sierra Leone Independence Day Festival at Flag Pole Hill, 8100 Doran Circle, on Saturday, May 4, 2013- Estimated Revenue: $360 Daniel Huerta

PARK BOARD AGENDA ITEM #5 Fair Park (7) Consider a concessions contract for crowd management services at Fair Park to Platinum Event Services, Inc. for a period of three years and two one-year renewal options Concessionaire will pay 30.76% of gross revenues less sales tax to the City Estimated Revenue: $780,000 Daniel Huerta

c: Dallas Park and Department

and Recreation Department

attend Dallas

PwC 12 12 1 8

POSTE~

MEMORANDUM

Date: December 14. 2012

To: Members of the Planning and Park and Recreation Board: Frances M. Celina Barajas, Jean F. Milligan, Rodney Schlosser, Gabriel Soto, Gerald Worrall HI

Notice of December Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, December 20, 2012 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m.

AGENDA

LAND ACQUISITION

PARK BOARD AGENDA ITEM #6- Chalk Hill Trail (3)- Consider a Purchase and Sale Agreement with BNSF Railway Company for acquisition of approximately 34.47 acres ofland for the future Chalk Hill Trail project- Not to exceed $757,000 (purchase price of$750,000 and closing costs not to exceed $7,000)- Financing: 2006 Bond Funds- Willis Winters

RESCISSION OF CONTRACT AWARDS

PARK BOARD AGENDA ITEM #7 - Pleasant Oaks Recreation Center (5) Consider (1) rescission of a contract award previously authorized on September 13, 2012 by the Park and Recreation Board to Corbet Group, Inc. db a Corbet Commercial Builders for interior renovation and expansion at Pleasant Oaks Recreation Center; and (2) rejection of proposals for interior renovation and expansion at Pleasant Oaks Recreation Center located at 8700 Greenmound A venue Financing: No cost consideration to the City- Willis Winters


PARK BOARD AGENDA ITEM #8- Lake Highlands Trail (10) Consider proceeding with advertisement for construction procurement for approximately 1.5 miles of concrete, multi-use trail at Lake Highlands Trail located in an Oncor utility Ferndale Road to White Rock -Estimated Cost: $1,101,990- Financing: 2006 Bond Funds Willis

Pu6(ic Notice 12 121 9

POSTED CllY SECRETARY DALLAS, TX

DALLAS PARK AND RECREATION BOARD PLANNING AND DESIGN COMMITTEE AGENDA PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, DECEMBER 20, 2012 (9:00A.M.)

ITEM FOR INDIVIDUAL CONSIDERATION - CONTRACT AWARDS

PARK BOARD AGENDA ITEM #10 - Five Mile Creek Trail (5,8) Consider a contract for construction of a new hike and bike trail at Five Mile Creek Trail extending from Glendale Park to Arden Tenace Park~ MACVAL Associates, LLC, lowest responsible bidder often~ Not to exceed $1,635,006 Financing: 2006 Bond Funds ($776,723) and Texas Parks and Wildlife Grant ($858,283) [This agenda item was deleted from the agenda at the December 6, 2012 Park and Recreation Board Meeting]~ Willis Winters

Park and Rccreati~~ c: Dallas Park and Recreation Board Members

Barbara Kindig, Interim Director, Park and Recreation Department Willis Winters, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

''A quorum of the Dallas Park and Recreation Board may attend this Park and Recreation Board Sub-Committee meeting."

MEMORANDUM

Date: December 14, 2012


Subject: Notice of Meeting Thursday- December 20, 2012 -10:00 a.m. Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, December 20, 2012 at 10:00 a.m.


"" ' ta'ry Park and Recreation Board

c: Gabriel Soto, Vice Presi6ent, Council District 2


Michael Reagan, Park Boardmember, Council District 3 C. W. \Vhitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10

Vacant, Park Boardmember, Council District 11


Lav\Tence S. Jones, Park Boardmember, Council District 13 \Vayne Smith, Park Boardmember, Council District 14

Barbara Kindig, Interim Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

[ic Notice

1 2 12 171



THURSDAY, DECEMBER 20,2012 (10:00 A.M.)


Speakers


1. Park and Recreation Holiday Programs: Jennifer McRorey, Assistant Director, Park and Recreation Department

MINUTES

2. Approval of Minutes of the December 6, 2012 Park and Recreation Board Meeting

CONSENT AGENDA (ITEMS 3- 10)


3. Reverchon Park (14)- Authorize an alcohol permit request for the Carry the Load Walk to be held at Reverchon Park located at 3805 Maple A venue on Sunday, May 26, 2013 and Monday, May 27, 2013 Estimated Revenue: $750

4. Flag Pole Hill (9) Authorize an alcohol permit request for the Sierra Leone Independence Day Festival at Flag Pole Hill located at 8100 Doran Circle on Saturday, May 4, 2013 -Estimated Revenue: $360

5. Fair Park (7) Authorize a concessions contract for crowd management services at Fair Park to Platinum Event Services, Inc. for a period of three years and two one-year renewal options

Concessionaire will pay 30.76% of gross revenues less sales tax to the City Estimated Revenue: $780,000

PLANNING AND DESIGN COMMITTEE - LAND ACQUISITION

6.

pufj

12 12 1 71

I 14/201 :46:01 PM POSTED

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, DECEMBER 20, 2012 (10:00 A.M.)

CONSENT AGENDA ITEMS CONTINUED

PLANNING AND DESIGN COMMITTEE -RESCISSION OF CONTRACT AWARDS

7. Pleasant Oaks Recreation Center (5) ~ Authorize (1) rescission of a contract award previously authorized on September 13, 2012 by the Park and Recreation Board to Corbet Group, Inc. dba Corbet Commercial Builders for interior renovation and expansion at Pleasant Oaks Recreation Center; and (2) rejection of proposals for interior renovation and expansion at Pleasant Oaks Recreation Center located at 8700 Greenmound A venue Financing: No cost consideration to the City


8. Lake Highlands Trail (1 0) Authorize proceeding with advertisement for construction procurement for approximately 1.5 miles of concrete, multi-use trail at Lake Highlands Trail located in an Oncor utility right-of-way, extending from Ferndale Road to White Rock TrailEstimated Cost: $1,101,990- Financing: 2006 Bond Funds

9. Robert E. Lee Park (14) Authorize advertisement for construction procurement for site and landscape improvements at Robert E. Lee Park located at 3400 Turtle Creek Boulevard Estimated Cost: $250,000 - Financing: Private Funding


PLANNING AND DESIGN COMMITTEE CONTRACT AWARDS

I 0. Five Mile Creek Trail (5,8) ~ Authorize a contract tor construction of a new hike and bike trail at Five Mile Creek Trail extending from Glendale Park to Arden Terrace Park ~ MACV AL Associates, LLC. lowest responsible bidder of ten Not to exceed $1,635,006 ~ Financing: 2006 Bond Funds ($776,723) and Texas Parks and Wildlife Grant ($858,283) [This agenda item was deleted from the agenda at the December 6, 2012 Park and Recreation Board Meeting]

I 14120 l IPM

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS. TEXAS 7520 l THURSDAY, DECEMBER 20,2012 (10:00 A.M.)



12. Park and Recreation Board Members Liaison Reports: Audubon Dallas/Cedar Ridge Preserve, Community Development Commission, Cultural Affairs Commission, Dallas Arboretum and Botanical Society, Dallas Parks Foundation, Dallas Zoological Society, Downtown Dallas, Inc./Downtown Parks, Friends of the Katy Trail, Lee Park and Arlington Hall Conservancy, Send A Kid To Camp, State Fair of Texas, Texas Discovery Gardens, Trinity Commons Foundation, Trinity River Audubon Center, White Rock Lake Foundation/White Rock Lake Park, The Woodall Rodgers Park Foundation


14. Next Park and Recreation Board Regular Meeting: Thursday, January 10,2013

15. Adjournment


Attorney. Section 551.071 ofTexas Open Meetings Act (T.O.M.A.) 2. The purchase, exchange, lease or value of real property, if the deliberation in an open


contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations ~with a third person. Section 551.073 of the T.O.M.A. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 1.074 of the T.O.M.A.

5. The deployment, or specific occasions for implementation personnel or devices. 1 the T.O.M.A. Deliberations Economic Development

I of the T.O.M.A. 6. the

!PM

MEMORANDUM


To: Members ofthe Planning and Design Committee of the Dallas Park and Recreation Board: Frances M. Gonzalez, Chair; Gail Terrell, Vice Chair; Celina Barajas, Jean F. Milligan, Rodney Schlosser, Gabriel Soto, Gerald Worrall III

Notice of 9:30 a.m. - Dallas Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, January 10, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:30a.m.

AGENDA

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #8- Elm Fork Athletic Complex (6) Consider Supplemental Agreement No. 3 to the professional services contract with Freese and Nichols, Inc. for additional design and construction administration services for modifications to the west field loop trail, irrigation pond, Walnut Hill Lane improvements, modifications to the main entry and other miscellaneous items at Elm Fork Athletic Complex located at 2100 Walnut Hill Lane- Not to exceed $56,245, from $2,112,672 to $2,168,917- Financing: 2003 Bond Funds ($34,900) and 2006 Bond Funds ($21 ,345) - Willis Winters

c: Dallas Park and Recreation Board Members Barbara Interim Director, Park and Recreation Department Willis Winters, Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa Rios, City

"A quorum of the Dallas Park and Recreation Board may this Dallas Park and Recreation Board "

MEMORANDUM



Subject: Notice of Meeting-Thursday-January 10,2013-10:00 a.m.-Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, January 10, 2013 at 10:00 a.m.


c: Gabriel Soto, Vice President, Council District 2





La\'\'Tence S. Jones, Park Boardmember, Council District 13

\1\Tayne Smith, Park Boardmember, Council District 14 Barbara Kindig, Interim Director, Park and Recreation Department Christine Lanners, Assistant City Rosa A. Rios,



THURSDAY, JANUARY 10,2013 (10:00 A.M.)


Speakers


1. Closed Session to discuss the legal aspects of the contract with Trinity East Energy concerning the surface use of two locations at LB. Houston Sports Complex and Nature Area for natural gas drilling and mineral production - Contemplated or pending litigation or matters where legal advice is requested of the City Attorney - Section 5 51.071 of Texas Open Meetings Act (T.O.M.A.)

MINUTES

2. Approval of Minutes of the December 20, 2012 Park and Recreation Board Meeting

CONSENT AGENDA (ITEMS 3-8)

COMMITTEE-OF-THE-WHOLE

3. Consider providing a recommendation to the City Council concerning the surface use of two locations at LB. Houston Sports Complex and Nature Area, from Royal Lane to Northwest Highway (golf course and gun range sites) for natural gas drilling and mineral production by Trinity East Energy, LLC Financing: No cost consideration to the City [Briefed in Closed Session on January 10, 2013]

ADMINISTRATION AND FINANCE COMMITTEE -MISCELLANEOUS

4. Fair Park (7) - Authorize a three-year agreement with American National Red Cross, the Dallas Chapter, for the storage of disaster relief supplies, vehicles or other assets owned by the American Red at Fair Park Financing: cost consideration to the City

5. Fair Park (7) Authorize building rental fees for the Women's Museum Building located at Park- Estimated Revenue: $30,000

6. - Authorize an alcohol permit for Paul Courtaway with for a to benefit the Susan G. Komen Foundation to be

Park located at 3436 Florina on Saturday, May 11, 13 -

7. (1 an alcohol permit for the Rock Run at the at White Rock located at 1 ""17

""'" Drive on Thursday, April 18, 13 from 6:00p.m.- 9:00p.m. -Estimated Revenue: $1,430

1/4/2013-3:17:26 PM

DALLAS PARK AND RECREATION BOARD AGENDA-PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, JANUARY 10,2013 (10:00 A.M.)

CONSENT AGENDA ITEMS(CONTINUED)

PLANNING AND DESIGN COMMITTEE -CONTRACT AWARDS

8. Elm Fork Athletic Complex (6) - Authorize Supplemental Agreement No. 3 to the professional services contract with Freese and Nichols, Inc. for additional design and construction administration services for modifications to the west field loop trail, irrigation pond, Walnut Hill Lane improvements, modifications to the main entry and other miscellaneous items at Elm Fork Athletic Complex located at 2100 Walnut Hill Lane Not to exceed $56,245, from $2,112,672 to $2,168,917 - Financing: 2003 Bond Funds ($34,900) and 2006 Bond Funds ($21 ,345)


COMMITTEE-OF-THE-WHOLE

9. Authorize interim assignment pay to compensate Barbara Kindig for serving in the position as Interim Director of the Park and Recreation Department Compensation will be determined by the Park and Recreation Board - Financing: Current Funds



11. Park and Recreation Board Members Liaison Reports: Audubon Dallas/Cedar Ridge Preserve, Community Development Commission, Cultural Affairs Commission, Dallas Arboretum and Botanical Society, Dallas Parks Foundation, Dallas Zoological Society, Downtmvn Dallas, Inc./Downt0\\;11 Parks, Friends of the Katy Trail, Lee Park and Arlington Hall Conservancy, Send A Kid To Camp, State Fair of Texas, Texas Discovery Gardens, Trinitv Commons Foundation. Trinitv River Audubon Center. White Rock Lake

.; " .! 7

Foundation/\Vhite Rock Lake Park, The Woodall Rodgers Park Foundation

12. StatT Announcements Upcoming Park and Recreation Department

13. Thursday, 2013

Adjournment

1/4/2013-3:17:26 PM

DALLAS PARK AND RECREATION BOARD AGENDA-PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, JANUARY 10, 2013 (10:00 A.M.)



meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 ofthe T.O.M.A.

3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations -with a third person. Section 551.073 ofthe T.O.M.A.


5. The deployment, or specific occasions for implementation of security personnel or devices. Section 551.076 of the T.O.M.A. Deliberations regarding Economic Development negotiations. Section 551.087 ofthe T.O.M.A.


1/4/2013-3:17:26 PM

MEMORANDUM


To: Members of the AdministratiodJ~tl of the Dallas Park and Recreation Board: C.W. Whitaker, Chair; Tiffinni Young, Vice Chair; S. Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith

9:00 a.m. - Dallas Hall

A meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board is scheduled on Thursday, January 10, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA ACTION ITEMS

PARK BOARD AGENDA ITEM #4- Fair Park (7)- Consider a three-year agreement with the American National Red Cross, the Dallas Chapter, for the storage of disaster relief supplies, vehicles or other assets owned by the American Red Cross at Fair Park- Financing: No cost consideration to the City -Daniel Huerta

PARK BOARD AGENDA ITEM #5 - Fair Park (7)- Consider building rental fees for the Women's Museum Building located in Fair Park- Estimated Revenue: $30,000- Daniel Huerta

PARK BOARD AGENDA ITEM #6- Mountain Creek Parkway (3)- Consider an alcohol permit request for Paul Courtaway with Juggernaut-North Texas for a fundraiser to benefit the Susan G. Komen Foundation to be held at Mountain Creek Park located at 3436 Florina Parkway, on Saturday, May 11, 2013 - Estimated Revenue: $1,450 - Daniel Huerta

PARK BOARD AGENDA ITEM #7- White Rock Lake ( 1 0) Consider an alcohol permit request for the White Rock 5K Run at the Bathhouse at White Rock Lake located at 521 E. Lawther Drive on Thursday, April 18, 2013 from 6:00p.m.- 9:00p.m. -Estimated Revenue: $1,430 Daniel Huerta

c: Dallas Recreation Board ~U"»'""' Interim Director, Park and

Director, Park and Ke1cre:ancm

quorum of the Dallas Recreation Board may this Dallas Park and Recreation Board Sub-Committee meeting."

MEMORANDUM



Subject: Notice of Meeting-Thursday-January 24,2013-10:00 a.m.-Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, January 24, 2013 at 10:00 a.m.


c: Gabriel Soto, Vice President, Council District 2





LavvTence S. Jones, Park Boardmember, Council District 13

vVayne Smith, Park Boardmember, Council District 14

Barbara Kindig, Interim Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City -....ar•ralr'"'

DALLAS PARK AND RECREATION BOARD DALLAS CITY HALL


THURSDAY, JANUARY 24, 2013 (10:00 A.M.)

SUBCOMMITTEE MEETINGS: 9:00 am: Administration and Finance Committee, Dallas City Hall, Room 6FS 9:00am: and Dallas Hall, Room 6FN

1. Speakers


2. "Trees, Please" Reforestation Program at White Rock Lake Special Recognition: Willis Winters, Assistant Director, Park and Recreation Department John Jenkins, Assistant Director, Park and Recreation Department

3. Samuell Trust Account Investments: Janet Hyde, Interim Assistant Director, Park and Recreation Department

MINUTES

4. Approval of Minutes ofthe January 10, 2013 Park and Recreation Board Meeting



5. White Rock Lake (9)- Authorize an alcohol permit request for the Dallas Marathon Kickoff Event at the Bathhouse Cultural Center at White Rock Lake located at 521 E. Lavviher Drive on Thursday, May 29, 2013 from 6:00p.m. 9:00p.m.- Estimated Revenue: $1,650

6. Flag Pole Hill at White Rock Lake (9,10), Kidd Springs Park (1), Exall Park (14)- Authorize (1) the Dallas Symphony Orchestra to conduct symphony concerts at Flagpole Hill at White Rock Lake located at 8015 Doran Circle on Monday, May 2013; Kidd Springs Park located at 700 W. Street on Tuesday, June 4, 2013; and Exall Park located at 3500

Oak Street on Wednesday, June 5, 2013; and (2) fireworks at Flagpole Hill located at 8015 Doran Circle on 13 Financing: No cost consideration to the City

request for School 5K Run at on Sunday, April 28, 13 1 p.m. to

1118/2013-2:40:18 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, JANUARY 24, 2013 (10:00 A.M.)

CONSENT AGENDA ITEMS (CONTINUED)

PLANNING AND DESIGN COMMITTEE -CONTRACT A \VARDS

8. Arlington Park Recreation Center (2), Janie C. Turner Recreation Center (5) and Marcus Recreation Center (13) Authorize Supplemental Agreement No. 1 to the professional services contract with Jaster Quintanilla Dallas, LLP for structural repairs to three recreation centers: Arlington Park Recreation Center located at 1505 Record Crossing Road, Janie C. Turner Recreation Center located at 6424 Elam Road and Marcus Recreation Center located at 3003 Northaven Road- Not to exceed $86,800, from $19,320 to $106,120- Financing: 2006 Bond Funds


9. Casa Linda Park (9) Authorize proceeding with advertisement for construction procurement for a playground at Casa Linda Park located at 1500 San Saba Drive - Estimated Cost: $125,000- Financing: 2006 Bond Funds

10. Dallas Zoo Wetlands Project (1,4) Authorize proceeding with advertisement for construction procurement for the stormwater wetland supplemental environmental project for the Dallas Zoo Wetlands Project located at 650 South R.L. Thornton Freeway Estimated Cost: $1,400,000 - Financing: Current Funds

ITEM FOR INDIVDIUAL CONSIDERATION

11. Authorize the appointment, start date and compensation for the Director's position of the Park and Recreation Department Financing: Current Funds


Recreation Board Members Liaison Reports: Audubon Dallas/Cedar Ridge Community Development Commission, Cultural Affairs Commission, Dallas

Arboretum and Botanical Society, Dallas Parks Foundation, Dallas Zoological Society, Downtown Dallas. Inc./Downtown Friends of the Katy Lee Park and Arlington Hall , Send Kid Camp, State of

Foundation, Trinity River Rock Park,

13. Staff

Park and Board Thursday, 13

15. Adjournment

l/18/2013-2:40:18 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, JANUARY 24,2013 (10:00 A.M.)

A closed session may be held if the deliberation on agenda item concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the City

Attorney. Section 551.071 of Open Meetings Act (T.O.M.A.) 2. The purchase, exchange, lease or value of real property, if the deliberation in an open






Ill8/2013-2:40:18 PM

MEMORANDUM


To: Members of the Planning and Dallas Park and Recreation Board: Frances M. Gonzalez, Gail Terrell, Vice Chair Celina Barajas, Jean F. Milligan, Rodney Schlosser, Gabriel Soto, Gerald Worrall III

Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, January 24, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m.

AGENDA

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #8- Arlington Park Recreation Center (2), Janie C. Turner Recreation Center (5) and Marcus Recreation Center (13) Consider Supplemental Agreement No. 1 to the professional services contract with Jaster Quintanilla Dallas, LLP for structural repairs to three recreation centers: Arlington Park Recreation Center located at 1505 Record Crossing Road, Janie C. Turner Recreation Center located at 6424 Elam Road and Marcus Recreation Center located at 3003 Northaven Road- Not to exceed $86,800, from $19,320to $106,120- Financing: 2006 Bond FundsWillis Winters


PARK BOARD AGENDA ITEM #9 - Casa Linda Park (9) Consider proceeding with advertisement for construction procurement for a playground at Casa Linda Park located at 1500 San Saba Drive- Estimated Cost: $125,000- Financing: 2006 Bond Funds- Willis Winters

PARK BOARD AGENDA ITEM #10- Dallas Zoo Wetlands Project (1 ,4) Consider proceeding with advertisement for construction procurement for the stormwater wetland supplemental environmental project for the Dallas Zoo Wetlands Project located at 650 South R.L. Thornton Freeway- Estimated Cost: $1,400,000- Financing: Current Funds -Willis Winters

c: Dallas Park and Barbara Willis Christine

Members Interim Director, Recreation Department

Director, Park and Recreation Department City Attorney

Rosa Rios, City '"''rP''"

"A quorum of the Dallas Park and Recreation Board may attend this Dallas Park and Recreation Board Sub-Committee meeting."

MEMORANDUM

Date: January 18,2013

To: Members of the Administration and Finance Committee of the Dallas Park and Recreation Board: C.W. Whitaker, Tiffinni Vice Chair Lawrence S. Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith

Notice of Hall

meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board is scheduled on Thursday, January 24, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:00a.m.

AGENDA ACTION ITEMS

PARK BOARD AGENDA ITEM #5 - White Rock Lake (9)- Consider an alcohol permit request for the Dallas Marathon Kickoff Event at the Bathhouse Cultural Center at White Rock Lake located at 521 E. Lawther Drive on Thursday, May 29, 2013 from 6:00p.m. -9:00p.m.- Estimated Revenue: $1,650- Daniel Huerta

PARK BOARD AGENDA ITEM #6- Flag Pole Hill at White Rock Lake (9, 1 0), Kidd Springs Park ( 1 ), Ex all Park ( 14) Consider (1) the Dallas Symphony Orchestra to conduct symphony concerts at Flagpole Hill at White Rock Lake located at 8015 Doran Circle on Monday, May 27, 2013; Kidd Springs Park located at 700 W. Canty Street on Tuesday, June 4, 2013; and Exall Park located at 3500 Live Oak Street on Wednesday, June 5, 2013; and (2) fireworks at Flagpole Hill located at 8015 Doran Circle on Monday, May 27, 2013- Financing: No cost consideration to the CityDaniel Huerta

PARK BOARD AGENDA ITEM# 7- Reverchon Park (2) Consider an alcohol permit request for the Rise School 5K Run at Reverchon Park located at 3505 Maple Avenue on Sunday, April 28, 2013 from 12:00 p.m. to 4:00p.m.- Estimated Total Revenue: $1,450 Daniel Huerta

0

Recreation Department Department

Board attend this Dallas Recreation

MEMORANDUM


To: Members of the of the Dallas Park and Tiffinni A. Young, Vice Chair

Lawrence Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith

7, 2013-9:00 a.m.- Dallas Hall

A meeting ofthe Administration and Finance Committee of the Dallas Park and Recreation Board is

scheduled on Thursday, February 7, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS,

Dallas, Texas 75201 at 9:00a.m.

AGENDA

ACTION ITEM

PARK BOARD AGENDA ITEM #8 - Dallas Arboretum (1 0) - Consider Supplemental

Agreement No. 2 to the contract, as previously amended and supplemented, between the City and the

Dallas Arboretum and Botanical Society, Inc. to manage, maintain and operate an arboretum and

botanical garden for a ten-year term, for the period March 23, 2013 through March 23, 2023 -

Estimated cost $395,000 per year- Financing: Current Funds- Barbara Kindig

NON-ACTION ITEM

Budget Update

c: Dallas Park and Recreation Board Members Barbara Kindig, Interim Director, Park Recreation Department Willis Winters, Director, Park and Recreation Board

Lanners, Assistant Attorney Rios, City

7

" quorum of the Dallas Park and Recreation Board may attend this Dallas Park and Recreation

Board Sub-Committee meeting."

MEMORANDUM

Date: February I, 2013

Board: Frances M. Gonzalez, Vice Chair Celina Barajas, Jean F. Milligan, Rodney Schlosser, Gabriel Soto, Gerald Worrall III

Notice of 2013-9:00 a.m. Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, February 7, 2013 at Dallas City HalL 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m.

AGENDA ACTION ITEMS

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #9- Jules E. Muchert Army Reserve Center (10)- Consider Supplemental Agreement No. 1 to the professional services contract with Perkins+ Will Architects

for renovations to include: basic services such as schematic design, design development, construction documents, bidding, construction administration and additional services such as furniture, fixtures and equipment design, Stormwater Pollution Prevention Plan (SWPPP) and platting of the Jules E. Muchert Army Reserve Center building and maintenance facilities located at 10031 East Northwest Highway- Not to exceed $390,226, from $68,400 to $458,626- Financing:

2006 Bond Funds- Michael Hellmann

MISCELLANEOUS

PARK BOARD AGENDA ITEM #10- Harry Stone Recreation Center (9)- Consider a dedication

plaque, in accordance with the Park and Recreation Board Plaque Policy for the Harry Stone Recreation Center located at 2403 Millmar Drive - Financing: No cost consideration to the City

Michael Hellmann

PARK BOARD AGENDA ITEM #11 - Walnut Hill Recreation Center (13) - Consider a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy for the Walnut Hill Recreation Center located at 10011 Midway Road Financing: cost consideration to the

City Michael Hellmann

c: Dallas Board Interim Director, Park and Recreation Department

Winters, Director, Park and Recreation Department Christine City Attorney

8

''A quorum of the Dallas Park and Recreation Board may attend this Dallas Park and Recreation


MEMORANDUM

REVISED


To: Members of the Recreation Facilities Strategic Planning Committee: Lawrence S. Jones, Chair: Frances M. Gonzalez, Michael Reagan, Gail Terrell, Tiffinni A. Young

Subject: Notice of Meeting- Thursday, February 7, 2013 12:30 p.m.- Dallas City Hall

A meeting of the Recreation Facilities Strategic Planning Committee of the Dallas Park and Recreation

Board is scheduled on Thursday, February 7, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 starting at 12:30 p.m.

AGENDA

1. Proposed Referendum for the Sale of Park Land Briefing

2. Citywide Aquatics Master Plan Discussion

c: Dallas Park and Barbara Kindig, Interim Director, Park and Recreation Department Willis C. Winters, Director, Park and Recreation Department Louise Elam, Facilities Development Manager, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

2

quorum Dallas Park Recreation Board attend this Dallas Park and


MEMORANDUM



Subject: Notice of Meeting-Thursday-February 7, 2013-10:00 a.m.-Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, February 7, 2013 at 10:00 a.m.

A copy of the revised agenda is attached for your review.

/l Park and Recreation Board/

c: Gabriel Soto, Vice Presi~~nt, Council District 2


Michael Reagan, Park Boardmember, Council District 3 C. W. Whitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10



LavvTence S. Jones, Park Boardmember, Council District 13

Wayne Smith, Park Boardmember, Council District 14 Barbara Kindig, Interim Director, Park and Recreation Department vVillis C. Winters, Director, and Recreation Department Christine Lanners, City Attorney Rosa City '-:or>roi·<:~M

REVISED DALLAS PARK AND RECREATION BOARD AGEN~J43

DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN

DALLAS, TEXAS 75201 THURSDAY, FEBRUARY 7, 2013

(10:00 A.M.)

SUBCOMMITTEE MEETINGS: 9:00 am: Administration and Finance Committee, Dallas City Hall, Room 6FS 9:00am: Planning and Design Committee, Dallas City Hall, Room 6FN 12:30 Recreation Facilities Dallas Room 6FS

1. Speakers

BRIEFINGS

2. Proposed Referendum for the Sale of Park Land Briefing: Michael Hellmann, Senior Park Manager, Park and Recreation Department

3. Downtown Parks Master Plan Update: Michael Hellmann, Senior Park Manager, Park and Recreation Department

MINUTES

4. Approval of Minutes ofthe January 24, 2013 Park and Recreation Board Meeting

ITEMS FOR INDIVIDUAL CONSIDERATION

5. Request the City Council to authorize an ordinance ordering a special election to be held in the City of Dallas on Saturday, May 11, 2013, for the purpose of submitting to the qualified voters a proposition on the question of selling (1) approximately 257 acres of land, being all of Elgin B. Robertson Park and (2) approximately 25 acres of land, being part of Joey Georgusis Park- Financing: This action has no cost consideration to the City

6. Downtown Parks Master Plan Update (2,14) Authorize adoption of the Downtown Parks Master Plan Financing: No cost consideration to the City

7. Adoption of the Park and Board's report activities for the fiscal 11112 -Financing: cost consideration to the City

211/20!3-5:23:16 PM

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, FEBRUARY 7, 2013 (10:00 A.M.)

CONSENT AGENDA (ITEMS 8- 11)


8. Dallas Arboretum ( 1 0) Authorize Supplemental Agreement No. 2 to the contract, as previously amended and supplemented, between the City and the Dallas Arboretum and Botanical Society, Inc. to manage, maintain and operate an arboretum and botanical garden for a ten-year term, for the period March 23, 2013 through March 23, 2023- Estimated cost $395,000 per year- Financing: Current Funds

PLANNING AND DESIGN COMMITTEE- CONTRACT AWARDS

9. Jules E. Muchert Army Reserve Center (10)- Authorize Supplemental Agreement No. 1 to the professional services contract with Perkins+Will Architects for renovations to include: basic services such as schematic design, design development, construction documents, bidding, construction administration and additional services such as furniture, fixtures and equipment design, Stonnwater Pollution Prevention Plan (SWPPP) and platting of the Jules E. Muchert Army Reserve Center building and maintenance facilities located at 10031 East Northwest Highway Not to exceed $390,226, from $68,400 to $458,626 - Financing: 2006 Bond Funds

PLANNING AND DESIGN COMMITTEE- MISCELLANEOUS

10. Harry Stone Recreation Center (9) Authorize a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy for the Harry Stone Recreation Center located at 2403 Millmar Drive - Financing: No cost consideration to the City

11. Walnut Hill Recreation Center (I 3) - Authorize a dedication plaque, in according with the Park and Recreation Board Plaque Policy for the Walnut Hill Recreation Center located at I 0011 Midway Road Financing: No cost consideration to the City

2/l/2013-5:23: 16 PM

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, FEBRUARY 7, 2013 (10:00 A.M.)


12. Budget Update

13. Park and Recreation Board Members Liaison Reports: Audubon Dallas/Cedar Ridge Preserve, Community Development Commission, Cultural Affairs Commission, Dallas Arboretum and Botanical Society, Dallas Parks Foundation, Dallas Zoological Society, Downtown Dallas, Inc./Downtowrn Parks, Friends of the Katy Trail, Lee Park and Arlington Hall Conservancy, Send A Kid To Camp, State Fair of Texas, Texas Discovery Gardens, Trinity Commons Foundation, Trinity River Audubon Center, White Rock Lake Foundation/White Rock Lake Park, The Woodall Rodgers Park Foundation


15. Next Park and Recreation Board Regular Meeting: Thursday, February 21,2013

16. Adjournment


Attorney. Section 551.071 of Texas Open Meetings Act (T.O.M.A) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental etTect on the position of the City in negotiations with a third person. Section 551.072 of the T.O.M.A.

3. A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental etTect on the position of the City in negotiations -with a third person. Section 551.073 of the T.O.M.A.

4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an ofticer or employee. Section 551.074 ofthe T.O.M.A

5. The deployment, or specific occasions for implementation of personnel or devices. Section I .076 of the T.O.M.A. Deliberations regarding Economic Development

1.087 of the T.O.M.A. Economic Development Section 1.087 the

T.O.M.A

2/l/2013-5:23:16 PM

MEMORANDUM

Date:

To:

February 15,2013

Members of the Planning Frances M. Vice Chair

Celina Barajas, Jean F. Hll"u,J;fl'l~"':..""''uv) IL"U:I1~m;ser Gabriel Soto, Gerald Worrall III

Notice of Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, February 21, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 8:45a.m.

ACTION ITEMS

CHANGE ORDERS

AGENDA

PARK BOARD AGENDA ITEM #9- Elm Fork Athletic Complex (6) Consider additional work at pavilions; additional sodding and sprigging of the athletic fields; additional rock foundation under retaining walls; additional capping of the landfill; and credits for asphalt parking and reduced depth of sandy loam field mix at Elm Fork Athletic Complex located at 2100 Walnut Hill Lane- Not to exceed $446,516, from $18,498,394 to $18,944,910- Financing: 2006 Bond Funds- Michael Hellmann

MISCELLANEOUS

PARK BOARD AGENDA ITEM #10- Runyon Creek Greenbelt (8) Consider a public hearing to be held on April 24, 2013 to receive comments on the proposed use of a portion of the Runyon Creek Greenbelt, consisting of approximately 12,184 square feet of land, by Dallas Area Rapid Transit (DART) for a public mass transit easement to accommodate the South Oak Cliff Corridor SOC-3 Blue Line Extension project - Financing: No cost consideration to the City- Michael Hellmann

PARK BOARD AGENDA ITEM #11 Samuell-Grand Recreation Center (2) Consider a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy for the SamuellGrand Recreation Center located at 6200 East Grand A venue - Financing: No cost consideration to the City Michael Hellmann

PARK BOARD AGENDA ITEM #12 - Trinity Strand Trail Consider an agreement with 1) to

obligation for the Trinity Strand Trail Stemmons as the U.S.

Financing:


To: Members of the Planning and Design Committee of the Dallas Park and Recreation Board: M. Chair; Gail Terrell, Vice Chair Celina Milligan, Rodney Soto, Gerald Worrall Ill

Subject: Notice of Meeting Thursday, February 21, 2013 8 a.m. Dallas City Hall~ 2


PARK BOARD AGENDA ITEM #13- Lake Highlands North Park (10) Consider proceeding with advertisement for construction procurement for a playground expansion at Lake Highlands

North Park located at 9344 Church Road Estimated Cost: $33,550- Financing: 2003 Bond Funds

Michael Hellmann

. , ~e (/] Park and Recreation Board

c: Dallas Park and Recreat on Board Members Willis Winters, Director, Park and Recreation Department Michael Hellmann, Senior Park Manager, Park and Recreation Department

Christine Lanners, Assistant City Attorney Rosa A Rios, City Secretary

quorum of the Dallas Park and Recreation Board Board Sub-Committee meeting."

attend this Dallas Park and Recreation

MEMORANDUM

Date:

To:

Subject:

February 15, 2013

Members of the Recreation Facilities Strategic Planning Committee: Lawrence S. Jones, Chair; Frances M. Gonzalez, Robin Moss Norcross, Michael Reagan, Gail Terrell, Tiffinni A. Young

Notice ofMeeting- Thursday, February 21,2013-8:00 a.m.- Dallas City Hall

A meeting of the Recreation Facilities Strategic Planning Committee ofthe Dallas Park and Recreation Board is scheduled on Thursday, February 21, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 starting at 8:00a.m.

AGENDA



"~ar~ and Recr~~t;on ~ c: Dallas Park and Recre~tion Board Members

Willis Winters, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Louise Elam, Facilities Development Manager, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

"A quorum of Dallas Park and Recreation Board may attend this Dallas Park and Recreation Board Sub-Committee meeting."

MEMORANDUM


To: the Dallas Park Young, Vice Chair

La\vrence S. Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith

Notice of Hall

A meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board is scheduled on Thursday, February 21, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 8:45a.m.

AGENDA

ACTION ITEMS

PARK BOARD AGENDA ITEM #4 - Elgin B. Robertson Park (9)- Consider an alcohol permit request for the Gladiator Rock n' Run at Elgin B. Robertson Park located at Dalrock and Interstate 30, on Saturday, May 11, 2013 from 7:00a.m.- 5:00p.m.- Estimated Total Revenue: $4,450 Daniel Huerta

PARK BOARD AGENDA ITEM #5- Exposition Plaza (2)- Consider a low level fireworks show at Exposition Plaza located at Exposition and Canton Streets on Saturday, March 23, 2013 for the Lepe Wedding Party as requested by Kayla Key with Three Three Three First Avenue- Estimated Revenue: $110 Daniel Huerta

PARK BOARD AGENDA ITEM #6 - Cotton Bowl Stadium at Fair Park (7) - Consider designation of a temporary off-leash site in the Cotton Bowl Stadium at Fair Park for the Sixth Annual Dog Bowl Event on Sunday, April 7, 2013- Estimated Revenue: $13,000 Daniel Huerta

I> ARK BOARD AGENDA ITEM #7 - Lake Highlands Park (9) - Consider an alcohol permit request for Pam Zeko with the White Rock Spring Games at Lake Highlands Park located at 900 N. Bucker Boulevard on Friday, April19, 2013 from 5:00p.m.- 9:00p.m. Estimated Revenue: $360

Daniel Huerta

PARK BOARD AGENDA ITEM #8- White Rock Lake Park (9), Flagpole Hill (10)- Consider alcohol permits for DB Sports in conjunction with DH Sports Run Series at White Rock Lake Park and Flagpole Hill Park from March 31, 2013 December 21, 2013 Estimated Revenue: 1,636

8

" quorum of the Dallas Park and Recreation Board may attend this Dallas Park and Recreation Board Sub-Committee meeting."

MEMORANDUM


To: Max W. Wells, President, and Members of the Dallas Park and Recreation Board

Subject: Notice of Meeting-Thursday, February 21,2013-9:30 a.m.-Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, February 21, 2013 at 9:30a.m.


Secretary Park and Recreation Board

c: Gabriel Soto, Vice President, Council District 2 Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 C. W. Whitaker, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10 Vacant, Park Boardmember, Council District 11


\Vayne Smith, Boardmember, Council District 14 vVillis \Vinters, Director, Park and Recreation Department Barbara Kindig, Director, Park and Recreation Department Christine City Attorney Rosa A.

6

DALLAS PARK AND RECREATION BOARD AGENDA: DALLAS CITY HALL


THURSDAY, 21, 2013 (9:30A.M.)

SUBCOMMITTEE MEETINGS: 8:00am: 8:45am: 8:45am:

Speakers


I. Citywide Park Erosion Control Study: Willis Winters, Director, Park and Recreation Department

Dallas Park and Recreation Department Service Centers: Willis Winters, Director, Park and Recreation Department

MINUTES

3. Approval of Minutes of the February 7, 2013 Park and Recreation Board Meeting


ADMINISTRATION AND FINANCE COMMITTEE- MISCELLANOUS

4. Elgin B. Robertson Park (9) Authorize an alcohol permit request for the Gladiator Rock n' Run at B. Robertson Park located at Dalrock and 30, on Saturday, May 11

13 from a.m. - 5:00 -Estimated Total Revenue: $4,450

5.

7.

8.

10:34 PM

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, FEBRUARY 21, 2013 (9:30A.M.)


PLANNING AND DESIGN COMMITTEE -CHANGE ORDERS

9. Elm Fork Athletic Complex (6)- Authorize additional work at pavilions; additional sodding and sprigging of the athletic fields; additional rock foundation under retaining walls; additional capping of the landfill; and credits for asphalt parking and reduced depth of sandy loam field mix at Elm Fork Athletic Complex located at 2100 Walnut Hill Lane Not to exceed $446,516, from $18,498,394 to $18,944,910- Financing: 2006 Bond Funds

PLANNING AND DESIGN COMMITTEE -MISCELLANEOUS

10. Runyon Creek Greenbelt (8) Authorize a public hearing to be held on April 24, 2013 to receive comments on the proposed use of a portion of the Runyon Creek Greenbelt, consisting of approximately 12, 184 square feet of land, by Dallas Area Rapid Transit (DART) for a public mass transit easement to accommodate the South Oak Cliff Corridor SOC-3 Blue Line Extension project- Financing: No cost consideration to the City

11. Samuell-Grand Recreation Center (2) Authorize a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy for the Samuell-Grand Recreation Center located at 6200 East Grand A venue - Financing: No cost consideration to the City

12. Trinity Strand Trail (2)- Authorize an agreement with South Forks Trinity River Mitigation Group 1, LP (SFTRMG 1) to provide wetlands mitigation credits to the City of Dallas, to satisfy the City's mitigation obligation for the Trinity Strand Trail located from Farrington Street to Oak Lawn Avenue and Stemmons Freeway as required by the U.S. Army Corps of Engineers (USACE) Not to exceed $58,888 Financing: 2003 Bond Funds


13. Lake Park (1 Authorize with advertisement for construction procurement a playground '-AIJ<UJ.:l1V11 at Highlands North Park located at Church Road- Estimated - Financing: 2003 Bond Funds

2/1512013-3:10:34 PM

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, FEBRUARY 21, 2013 (9:30A.M.)


14. Budget Updates



17. Next Park and Recreation Board Regular Meeting: Thursday, March 7, 2013

18. Adjournment


I. Contemplated or pending litigation or matters where legal advice is requested of the City Attorney. Section 551.071 ofTexas Open Meetings Act (T.O.M.A.)

2. The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 5 51.072 of the T. 0 .M.A.


4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public or employee or to a complaint an vuJ'"""" or Section 1.074 ofthe T.O.M.A.

5. The deployment, or implementation of 1.076 the T.O.M.A Deliberations

1.087 the T.O.M.A. Development

T.O.M.A

15/2013-3·10:34 PM

personnel or Economic Development

1.087 of

MEMORANDUM

Date: March 1, 2013 Z013 MAR -I PH 2: 32

To: .. ,.M.\i ·· :c. CifTAR t

Members of the Administ~i 1 s-)~ap~tPJmmittee of the Dallas Park and Recreation Board: C.W. WhiJ , air; Tiffinni A. Young, Vice Chair Lawrence S. Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith

Subject: Notice of Meeting- Thursday, March 7, 2013-9:30 a.m.- Dallas City Hall

A meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board is scheduled on Thursday, March 7, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 9:30a.m.

AGENDA

ACTION ITEMS

PARK BOARD AGENDA ITEM #5 - Reverchon Park ( 14)- Consider an alcohol permit for the Friends ofKaty Trail Annual Fundraising 5K Run at Reverchon Park located at 3505 Maple Avenue on Thursday, May 9, 2013- Estimated Revenue: $250- Daniel Huerta

NON-ACTION ITEMS

Budget Discussion- Barbara Kindig

~.&fetl Park and Recreatio:~az~ c: Dallas Park and Recreation Board Members

Willis C. Winters, Director, Park and Recreation Board Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

Pu6fic Notice 13 0222

"A quorum of the Dallas Park and Recreation Board may attend this Dallas Park and Recreation Board Sub-Committee meeting."

MEMORANDUM

Date: March 1, 2013 ZOl3 MAR - I PM 2: 32

To: Members of the Planning and Design Committee of the Dallas Park and Recreation Board: Frances M. Gonzalez, Chair; Gail T@)t~II{Vl~ ~it£r TA. R Y Celina Barajas, Jean F. Milligan, Ro~~~.<S~e'f,I{J)(b~~ Soto, Gerald Worrall III

Subject: Notice of Meeting- Thursday, March 7, 2013 - 9:30 a.m. -Dallas City Hall

A meeting ofthe Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, March 7, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:30 a.m.

AGENDA CONTRACT A WARDS

PARK BOARD AGENDA ITEM #6- Glencoe Park (14)- Consider a contract for construction of a new playground at Glencoe Park located at 5300 Martel Avenue- AS Con, Inc., lowest responsible bidder of six Not to exceed $147,420- Financing: 2006 Bond Funds- Michael Hellmann

MISCELLANEOUS

PARK BOARD AGENDA ITEM #7 - Dealey Plaza (2) - Consider a donor recognition plaque, in accordance with the Park and Recreation Board Plaque Policy for the Dealey Plaza located at 400 Main StreetFinancing: No cost consideration to the City - Michael Hellmann


PARK BOARD AGENDA ITEM #8- Anita Martinez Recreation Center (6)- Consider proceeding with advertisement for construction procurement for interior renovation and exterior repairs at Anita Martinez Recreation Center located at 3212 North Winnetka Avenue- Estimated Cost: $1,000,000- Financing: 2006 Bond Funds -Michael Hellmann

PARK BOARD AGENDA ITEM #9- Texas Horse Park (5)- Consider proceeding with advertisement for construction procurement for the development of the Texas Horse Park located at 811 Pemberton Hill RoadEstimated Cost: $9,600,000- Financing: 2006 Bond Funds- Michael Hellmann

PARK BOARD AGENDA ITEM #10- White Rock Lake-Mockingbird Off-Leash Dog Park (9) - Consider proceeding with advertisement for construction procurement for renovation and expansion ofthe existing offleash dog park at White Rock Lake-Mockingbird Off-Leash Dog Park located at 7700 Mockingbird Lane -Estimated Cost: $1,100,000- Financing: 2006 Bond Funds -Michael Hellmann

Ptt6 fie Notice 130223

c: Dallas Park and Recreati n Board Members CITY SF:CREf:RY Willis C. Winters, Director, Park and Recreation Department POSTED ·DALLAS +x Michael Hellmann, Senior Park Manager, Park and Recreation Department ' Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

"A quorum of the Dallas Park and Recreation Board may attend this Dallas Park and Recreation Board SubCommittee meeting."

MEMORANDUM ZOI3 MAR -I PH 2: 32

CI TY SECHETAR'r' DALLAS. TEXAS

Date: March 1, 2013


Subject: Notice of Meeting-Thursday, March 7, 2013-10:30 a.m.-Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, March 7, 2013 at 10:30

a.m.


~~ere a Park and Recreation Boar

c: Gabriel Soto, Vice Pr ident, Council District 2

Frances M. Gonzale Park Boardmember, Council District 1




Lawrence S. Jones, Park Boardmember, Council District 13

Wayne Smith, Park Boardmember, Council District 14 Willis C. Winters, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

Pttb He l\T otice

130224

C,T" ~~=r r-T , ... . ,

(''"'f'D Ji I 1 ' P00 1 ~ o,._ ....... ..

A

DALLAS PARK AND RECREATION BOARD A~~~ F f \l E [) DALLAS CITY HALL ' •H ,i _.,.., ' "' • ·•

1500 MARILLA STREET, ROOM 6FN . DALLAS, TEXAS 75201 Z013 f1AR -I PM 2: 32

THURSDAY, MARCH 7, 2013 (10:30 A.M.) C 11 Y (' E c f' ~--- -~A ./ \ I 0 . \L I h j

DALLAS. TEXAS SUBCOMMITTEE MEETINGS: 8:30 am: Recreation Facilities Strategic Planning Committee, Room 6FS 9:30 am: Administration and Finance Committee, Dallas City Hall, Room 6FS 9:30 am: Planning and Design Committee, Dallas City Hall, Room 6FN

1. Speakers

SPECIAL RECOGNITONSIBRIEFINGS

2. Turf Management Program Briefing: John Jenkins, Assistant Director, Park and Recreation Department

3. Privatization Initiative for the Pool Maintenance Program Briefing: Willis C. Winters, Director, Park and Recreation Department

MINUTES

4. Approval of Minutes of the February 21, 2013 Park and Recreation Board Meeting

CONSENT AGENDA ITEMS (5-10)

ADMINISTRATION AND FINANCE COMMITTEE- MISCELLANOUS

5. Reverchon Park (14) - Authorize an alcohol permit for the Friends of Katy Trail Annual Fundraising 5K Run at Reverchon Park located at 3505 Maple Avenue on Thursday, May 9, 2013 - Estimated Revenue: $250

PLANNING AND DESIGN COMMITTEE -CONTRACT A WARDS

6. Glencoe Park (14)- Authorize a contract for construction of a new playground at Glencoe Park located at 5300 Martel Avenue- AS Con, Inc., lowest responsible bidder of six- Not to exceed $147,420- Financing: 2006 Bond Funds


7. Dealey Plaza (2) - Authorize a donor recognition plaque, in accordance with the Park and Recreation Board Plaque Policy for the Dealey Plaza located at 400 Main Street - Financing: No cost consideration to the City

3/1/2013-2:12:47 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MARCH 7, 2013 (10:30 A.M.)

CONSENT AGENDA ITEMS (continued)


8. Anita Martinez Recreation Center (6) - Authorize proceeding with advertisement for construction procurement for interior renovation and exterior repairs at Anita Martinez Recreation Center located at 3212 North Winnetka Avenue- Estimated Cost: $1,000,000 -Financing: 2006 Bond Funds

9. Texas Horse Park (5) - Authorize proceeding with advertisement for construction procurement for the development of the Texas Horse Park located at 811 Pemberton Hill Road- Estimated Cost: $9,600,000- Financing: 2006 Bond Funds

10. White Rock Lake-Mockingbird Off-Leash Dog Park (9) - Authorize proceeding with advertisement for construction procurement for renovation and expansion of the existing offleash dog park at White Rock Lake-Mockingbird Off-Leash Dog Park located at 7700 Mockingbird Lane- Estimated Cost: $1,100,000- Financing: 2006 Bond Funds


11. Budget Update


13. Staff Announcements/Upcoming Park and Recreation Department Events

14. Next Park and Recreation Board Regular Meeting: Thursday, April4, 2013

15. Adjournment

3/1/2013-2:12:47 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MARCH 7, 2013 (10:30 A.M.)



meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 5 51.072 of the T. 0 .M.A.


4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 551.074 ofthe T.O.M.A.



3/1/2013-2:12:47 PM

MEMORANDUM



Subject: Notice of Meeting-Thursday, April4, 2013 -1o:oo a.m.-Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, April 4, 2013 at 10:00 a.m.


Pu6Cic 1 3 03 1 8

POSTED c: Gabriel Soto, Vice President, Council District 2

Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 Vacant, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10 Vacant, Park Boardmember, Council District 11

Rodney Schlosser, Park Boardmember, Council District 12 LavvTence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 \~illis C. \~inters, Director, Park and Recreation Department Barbara Kindig, Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, Secretarv

DALLAS PARK AND RECREATION BOARD AGENDA, DALLAS CITY HALL


THURSDAY, APRIL 4, 2013 (10:00 A.M.)


1. Speakers

BRIEFINGS

Recreation Facilities Strategic Planning Committee, Room 6FS Planning and Design Committee, Dallas City Hall, Room 6FN Administration and Finance Committee

2. The City Secretary's Office Attendance Policy Presentation

3. City of Dallas Public Art Program Briefing: Michael Hellmann, Assistant Director, Park and Recreation Department

4. Budget Workshop

MINUTES

5. Approval of Minutes of the March 7, 2013 Park and Recreation Board Meeting

CONSENT AGENDA (Items 6 - 7)


6. Bachman Recreation Center ( 6) - Authorize a professional services contract with Quimby McCoy Preservation Architecture, LLP for design of renovations to the Bachman Recreation Center located at 2750 Bachman Drive- Not to exceed $124,150- Financing: 2003 Bond Funds

7. Linda Park (9) Authorize a contract for construction of a new playground at Casa Linda Park located at 1500 Drive Henneberger Construction, Inc., lowest responsible bidder of five -Not to $171,800 - Financing: 2006 Bond Funds

3/29/2013-12:55:42 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, APRIL 4, 2013 (10:00 A.M.)


8. Park and Recreation Board Members Liaison Reports: Audubon Dallas/Cedar Ridge Preserve, Community Development Commission, Cultural Affairs Commission, Dallas Arboretum and Botanical Society, Dallas Parks Foundation, Dallas Zoological Society, Downtown Dallas, Inc./Downto~n Parks, Friends of the Katy Trail, Lee Park and Arlington Hall Conservancy, Send A Kid To Camp, State Fair of Texas, Texas Discovery Gardens, Trinity Commons Foundation, Trinity River Audubon Center, White Rock Lake Foundation/White Rock Lake Park, The Woodall Rodgers Park Foundation


10. Next Park and Recreation Board Regular Meeting: Thursday, April18, 2013

11. Adjournment



meeting would have a detrimental effect on the position of the City in negotiations with a third person. Section 551.072 ofthe T.O.M.A.



5. The deployment, or specific occasions for implementation of security personnel or devices. 1 of the T.O.M.A. Deliberations Economic Development

LlULHJHJ. Section 551.087 ofthe T.O.M.A. 6. Deliberations regarding Economic Development negotiations. Section

T.O.M.A.

3/29/2013-12:55:42 PM

1.087 of the

MEMORANDUM


To: Members of the Planning of the Dallas Park and Recreation Board: Frances M. Gonzalez, Chair; Gail Terrell, Vice Chair; Celina Barajas, Rodney Schlosser, Gabriel Soto, Gerald Worrall III

Notice of a.m. - Dallas Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, April4, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:30a.m.

AGENDA

ACTION ITEMS

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #6- Bachman Recreation Center (6)- Consider a professional services contract Y..rith Quimby McCoy Preservation Architecture, LLP for design of renovations to the Bachman Recreation Center located at 2750 Bachman Drive -Not to exceed $124,150 - Financing: 2003 Bond Funds- Michael Hellmann

PARK BOARD AGENDA ITEM #7- Casa Linda Park (9)- Consider a contract for construction of a new playground at Casa Linda Park located at 1500 San Saba Drive -Henneberger Construction, Inc., lowest responsible bidder of five- Not to exceed $171,800-Financing: 2006 Bond Funds - Michael Hellmann

Pvjj

1 3 03 2 1

c: Dallas Park and Recreation Board Members Willis C. Winters, Director, Park and Recreation Department Michael Hellmann, Director, Park and Recreation Department Christine LJU"Ll"'v'"

"A quorum Park and Recreation Board may attend this Dallas Park and Recreation Board Sub-Committee meeting."

MEMORANDUM

To:

Should 670-4073·

c: Dallas Park and Recreation Board Members

Kindig,

Willis C. Winters, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant Attorney RosaA City

Director, at

13 03 1 g

MEMORANDUM

Date: April 1 13

To:

2013-9:00 a.m. Hall

meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, Aprill8, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 9:00a.m.


PARK BOARD AGENDA ITEM #10- Elm Fork Greenbelt (6)- Consider (1) a professional services contract with Freese and Nichols, Inc. for planning and conceptual design services for the development of a master plan for the Elm Fork Greenbelt from Royal Lane southward to the confluence of the Trinity River; (2) the receipt and deposit of funds in the amount of$140,000 from the Trinity Trust Foundation in the Capital Gifts, Donation and Development Fund; and (3) the establishment of appropriations in the amount of $140,000 in the Capital Gifts, Donation and Development Fund Not to exceed $140,000- Financing: Capital Gifts, Donation and Development Fund - Michael Hellmann

MISCELLANEOUS

PARK BOARD AGENDA ITEM #11 - Dallas Arboretum (9) Consider approval of public art location at the Dallas Arboretum located at 8525 Garland Road Financing: No cost consideration to the City Michael Hellmann

PARK BOARD AGENDA ITEM #12- Texas Horse Park (5) Consider approval of public art location for the Texas Horse Park located at 811 Pemberton Hill Road - Financing: No cost consideration to the City Michael Hellmann

BRIEFING

Circle Fair

c:

and Recreation Board may attend this and

MEMORANDUM

Date: April 1 2013

To:

Hall

A meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board is

scheduled on Thursday, April 18, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas,

Texas 75201 at 9:30a.m.

AGENDA

ACTION ITEMS

PARK BOARD AGENDA ITEM #8 -Dallas County Schools Transportation Agreement (All)

Consider a twenty-eight-month interlocal agreement with Dallas County Schools to transport

participants to various programs and activities- Total not to exceed $875,000- Financing: Current

Funds (subject to annual appropriations)- Jennifer McRorey

PARK BOARD AGENDA ITEM #9- Savage Park (14) Consider an alcohol permit request for

Swiss A venue Home Tour at Savage Park located at 5 500 Swiss A venue on Saturday, May 11, 2013

and Sunday, May 12,2013 from 10:00 a.m. 6:00p.m.- Estimated Revenue: $360- Daniel Huerta

c: Dallas Park and Recreation Board Members Willis Winters, Director, Park and Recreation Board

and Department

9

MEMORANDUM

Date: April 2013


Subject: Notice of Meeting-Thursday, Apri118, 2013- 10:00 a.m.-Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, April18, 2013 at 10:00 a.m.


c: Gabriel Soto, Vice Pr sident, Council District 2 Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 Vacant, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10 Vacant, Park Boardmember, Council District 11 Rodney Schlosser, Park Boardmember, Council District 12 La-vvrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Willis C. Winters, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Assistant City Rosa A.

8



THURSDAY, APRIL 18,2013 (10:00 A.M.)

SUBCOMMITTEE MEETINGS: 9:00 am: Planning and Design Committee, Dallas City Hall, Room 6FN 9:30am: Administration and Finance Committee, Dallas City Hall, Room 6FS

12:30 Recreation Facilities Dallas Room 6FN

1. Speakers


2. Texas Rangers Foundation- Reviving Baseball in Inner Cities Program: Jennifer McRorey, Assistant Director, Park and Recreation Department

3. Operation and Management of the Elm Fork Athletic Complex Update: Daniel Huerta, Assistant Director, Park and Recreation Department

4. Oncor Trail Guidelines: Michael Hellmann, Assistant Director, Park and Recreation Department

5. Budget Workshop Update: Barbara Kindig, Assistant Director, Park and Recreation Department

6. See You at the Top! 2013 Dallas Park and Recreation Department Annual Employee Awards: Daniel Huerta, Assistant Director, Park and Recreation Department

MINUTES

7. Approval of Minutes ofthe April4, 2013 Park and Recreation Board Meeting



Schools Transportation (All) Authorize a twenty-eight-month Schools to transport participants to programs

exceea $875,000 Current Funds (subject to annual

9.

4/12/2013-3:09:25 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, APRIL 18, 2013 (10:00 A.M.)

CONSENT AGENDA ITEMS (CONTINUED)


10. Elm Fork Greenbelt (6) Authorize (1) a professional services contract with Freese and Nichols, Inc. for planning and conceptual design services for the development of a master plan for the Elm Fork Greenbelt from Royal Lane southward to the confluence of the Trinity River; (2) the receipt and deposit of funds in the amount of $140,000 from the Trinity Trust Foundation in the Capital Gifts, Donation and Development Fund; and (3) the establishment of appropriations in the amount of $140,000 in the Capital Gifts, Donation and Development Fund Not to exceed $140,000 - Financing: Capital Gifts, Donation and Development Fund

PLANNING AND DESIGN COMMITTEE -MISCELLANEOUS

11. Dallas Arboretum (9) - Authorize approval of public art location at the Dallas Arboretum located at 8525 Garland Road Financing: No cost consideration to the City

12. Texas Horse Park (5) Authorize approval of public art location for the Texas Horse Park located at 811 Pemberton Hill Road - Financing: No cost consideration to the City

PARK AND RECREATION BOARD- MISCELLANEOUS

13. 20 13 Park and Recreation Meeting Schedule - Consider amending the 2013 Park and Recreation Board Meeting Schedule to either cancel or reschedule the meeting scheduled on Thursday, September 5, 2013 Financing: No cost consideration to the City

FOR INFORMATION ONLY

14. Big Tex Circle at Fair Park

4112/2013-3:09:25 PM

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, APRIL 18,2013 (1 0:00 A.M.)




17. Next Park and Recreation Board Regular Meeting: Thursday, May 2, 2013

18. Adjournment





4. Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Section 551.074 ofthe T.O.M.A.

5. The deployment, or specific occasions for implementation of security personnel or devices. 1.076 the T.O.M.A. Economic Development

1.087 the T.O.M.A. 6. Economic Development negotiations. Section 1.087 of the

T.O.M.A.

4/12/2013-3:09:25 PM

MEMORANDUM

April 2013

To: Members of the Recreation Strategic Planning Committee of the Dallas Park and Recreation Board: Lawrence S. Jones, Chair; Frances M. Gonzalez, Robin Moss Norcross, Michael Reagan, Gail Terrell, Tiffinni A. Young

Subject: Notice of Meeting- Thursday, April18, 2013 12:30 p.m. - Dallas City Hall

A meeting of the Recreation Facilities Strategic Planning Committee of the Dallas Park and Recreation Board is scheduled on Thursday, April18, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 starting at 12:30 p.m.

AGENDA



3. Tour of Aquatic Facilities: West Irving Aquatic Center, 3701 Conflans Road, Irving, Texas Swimming Pool at Gramvyler Park, 2157 Anson, Dallas, Texas

c: Dallas Park and Recreation Board Members Willis C. Winters, Director, Park and Recreation Department Michael Hellmann, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department L.tV\eUWv Elam, Development Manager, Park and Recreation Department Christine Assistant City Rosa City ....:ar•roa1r"

this

1

MEMORANDUM

Date:

To:

Subject:

April 26, 2013

Members of the Recreation Facilities Strategic Planning Committee of the Dallas Park and Recreation Board: La\vTence S. Jones, Chair; Frances M. Gonzalez, Robin Moss Norcross, Michael Reagan, Gail Terrell, Tiffinni A. Young

Notice of Meeting- Thursday, May 2, 2013 9:00a.m. Dallas City Hall

A meeting of the Recreation Facilities Strategic Planning Committee of the Dallas Park and Recreation Board is scheduled on Thursday, May 2, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 starting at 9:00 a.m.

AGENDA

1. Cityvvide Aquatics Master Plan Discussion


c: Dallas Park and Recreation Board Members Willis C. Winters, Director, Park and Recreation Department Michael Hellmann, Assistant Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Louise Elam, Facilities Development Manager, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

1 3 04 3 3

and Board may attend this Park and Recreation Board Sub-

MEMORANDUM

Date:

To:

April 26, 2013

Board: Frances M. Gonzalez, Chair; Rodney Schlosser, Gabriel Soto, Gerald

2013 - 10:00 a.m.

and Recreation Celina Barajas,

Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, May 2, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201 at 10:00 a.m.

AGENDA

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #6 - Dealey Plaza (2) - Consider a contract for renovation of water features at Dealey Plaza located at 400 Main Street- Sa\\'Yers Construction, Inc., best value proposer of two - Not to exceed $335,625 - Financing: 2003 Bond Funds ($86,070), 2006 Bond Funds ($46,810) and The Dallas Foundation Funds ($202,745)- Michael Hellmann

PARK BOARD AGENDA ITEM #7- Lake Highlands North Park (1 0) Consider a contract for playground expansion at Lake Highlands North Park located at 9344 Church Road A S Con, Inc., lowest responsible bidder of four- Not to exceed $77,750- Financing: 2003 Bond Funds- Michael Hellmann

MISCELLANEOUS

PARK BOARD AGENDA ITEM #8 - Stevens Park Golf Course (3) Consider a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy for Stevens Park Golf Course located at 1005 North Montclair A venue- Financing: No cost consideration to the City Michael Hellmann

13 04 3 ~

c: Willis C. Winters, Direct r, Park and Recreation Department Michael Hellmann, Director, Park and Recreation Department Christine Lanners, City Attorney Rosa

"A quorum of the Dallas Park and Recreation Board may attend this Dallas Park Sub-Committee "

MEMORANDUM

Date:

To:

April 26, 2013

the ,young, Vice Chair

Lawrence S. Jones, Robin Moss Norcross, Michael Reagan, Wayne Smith

Hall

and

A meeting of the Administration and Finance Committee of the Dallas Park and Recreation Board is scheduled on Thursday, May 2, 2013 at Dallas City Hall, 1500 Marilla Street, Room 6FS, Dallas, Texas 75201 at 10:15 a.m.

AGENDA

ACTION ITEMS

PARK BOARD AGENDA ITEM #5 - Reverchon Park (2) - Consider an alcohol permit for a Celebrity Softball Game benefitting the Carr Cares Foundation at the Reverchon Park baseball field located at 3400 Maple Avenue on Saturday, June 15,2013 from 3:00p.m. 7:00p.m.- Estimated Revenue: $370- Daniel Huerta

tl///l v '

Park and Recreation Boa;d 1:} c: Dallas Park and Recreation oard Members

Willis C. Winters, Director, ark and Recreation Board Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

'' quorum the Dallas Park and Recreation Board this Dallas Park Board Sub-Committee "

1 3 04 3 2

MEMORANDUM



Subject: Notice of Meeting-Thursday, May 2, 2013-10:30 a.m.-Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, May 2, 2013 at 10:30 a.m.


c: Gabriel Soto, Vice District 2 Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 Vacant, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10 Vacant, Park Boardmember, Council District 11 Rodney Schlosser, Park Boardmember, Council District 12 LaV\Tence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Willis C. Winters, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

Pu6 1 3 04 3

POSTED



THURSDAY, MAY 2, 2013 (10:30 A.M.)

SUBCOMMITTEE MEETINGS: 9:00 am: Recreation Facilities Strategic Planning Committee, Dallas City Hall, Room 6FS

10:00 am: Planning and Design Committee, Dallas City Hall, Room 6FN 10:15 am: Administration and Finance Dallas Room 6FS

1. Speakers


2. Midto\vn - Valley View/Galleria Area Plan: Michael Hellmann, Assistant Director, Park and Recreation Department

3. Citizen Foresters Program: John Jenkins, Assistant Director, Park and Recreation Department

MINUTES

4. Approval of Minutes ofthe April18, 2013 Park and Recreation Board Meeting


ADMINSTRATION AND FINANCE COMMITTEE- MISCELLANEOUS

5. Reverchon Park (2) - Authorize an alcohol permit for a Celebrity Softball Game benefitting the Carr Cares Foundation at the Reverchon Park baseball field located at 3400 Maple Avenue on Saturday, June 15, 2013 from 3:00p.m. 7:00p.m.- Estimated Revenue: $370

PLANNING AND DESIGN COMMITTEE- CONTRA.CT AWARDS

6. Dealey Plaza (2) - Authorize a contract for renovation of water features at Dealey Plaza located at 400 Main Street - Sawyers Construction, Inc., best value proposer of two - Not to exceed $335,625- Financing: 2003 Bond Funds ($86,070), 2006 Bond Funds ($46,810) and The Dallas Foundation Funds ($202,745)

7. Lake Highlands North Park (1 0) Authorize a contract for construction of a expansion at Lake Highlands North Park located at 9344 Church Road S Con, Inc., lowest responsible bidder of four - to Bond

4/26/2013-2:03:56 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MAY 2, 2013 (10:30 A.M.)

CONSENT AGENDA (continued)


8. Stevens Park Golf Course (3)- Authorize a dedication plaque, in accordance with the Park and Recreation Board Plaque Policy for Stevens Park Golf Course located at 1005 North Montclair A venue Financing: No cost consideration to the City


9. Budget Update



12. Next Park and Recreation Board Regular Meeting: Thursday, May 16,2013

13. Adjournment



would a detrimental on the position of the in negotiations with a third person. Section 1.072 of the T.O.M.A.

3. A contract for a or to the

5.

6. T.O.M.A.

4/26/2013-2:03:56 PM

effect on the position of 1.073 of the T.O.M.A.

if the deliberation in an open City in negotiations -with a

evaluation, an

1.087 of the

MEMORANDUM

DATE

TO:

May 10,2013

Board: Frances M. Gonzalez,

16

Celina Barajas, Rodney Schlosser, Gabriel Soto, Gerald Worrall III

SUBJECT: Notice of 2013-8:30 a.m.- Dallas Hall

A meeting of the Planning and Design Committee of the Dallas Park and Recreation Board is scheduled on Thursday, May 16, 2013 at Dallas City Hall, 1500 Marilla Street, Roo Texas 75201 at 8:30a.m. P

AGENDA 1 04 9 0

CONTRACT AWARDS

PARK BOARD AGENDA ITEM #5 - Anita Martinez Recreation Center (6) - Consider Supplemental Agreement No. 3 to the professional services contract with Aguirre Roden, Inc. for a structural study of the Anita Martinez Recreation Center located at 3212 North Winnetka A venue Not to exceed $4,235, from $196,520 to $200,755 - Financing: 2006 Bond Funds - Michael Hellmann

PARK BOARD AGENDA ITEM #6 - Kidd Springs Park (1) - Consider a contract for construction of a new park pavilion at Kidd Springs Park located at 700 West Canty StreetHenneberger Construction, Inc., best value proposer of four- Not to exceed $118,400- Financing: 2006 Bond Funds - Michael Hellmann

PARK BOARD AGENDA ITEM #7- Kiest Park (3) Consider a contract for reconstruction of a historic pergola at Kiest Park located at 3080 South Hampton Road- Henneberger Construction, Inc., best value proposer of four- Not to exceed $150,700- Financing: 2006 Bond Funds- Michael Hellmann

PARK BOARD AGENDA ITEM #8 -McCree Park ( 1 0)- Consider a contract for construction of a new park pavilion at McCree Park located at 9016 Plano Road Henneberger Construction, Inc., best value proposer of two - Not to exceed $110,000 - 2003 Bond Funds - Michael Hellmann

PARK BOARD AGENDA ITEM #9- Texas Horse Park (5) -Consider a contract for construction of the Horse Park located at 811 Pemberton Hill Road - Sedalco/MetalMan Design/Build Corporation, A Joint Venture, best value proposer of seven- Not to 0,883,100- Financing:

Bond Hellmann

PARK BOARD AGENDA ITEM #10- contract to located at 811

MEMORANDUM

DATE:

TO: Members of the Planning and Design Committee of the Dallas Park and Recreation Board: M. Gonzalez, Gail Terrell, Vice Chair Celina Barajas, Rodney Schlosser, Gabriel Soto, Gerald Worrall III

SUBJECT: Notice 2

AGENDA MISCELLANEOUS

PARK BOARD AGENDA ITEM #11- Aquatic Facilities Master Plan (All) Consider approval of a master plan for the Aquatics Facilities Master Plan- Financing: No cost consideration to the City - Michael Hellmann

PARK BOARD AGENDA ITEM #12 - Miller Family Park (8) Consider a dedication and historic plaque, in accordance with the Park and Recreation Board Plaque Policy, for Miller Family Park located at 2814 Persimmon Road - Financing: No cost consideration to the City- Michael Hellmann

PARK BOARD AGENDA ITEM #13- Park District Maintenance Service Center (1 0) Consider acquisition, including the exercise of the right of eminent domain if such becomes necessary, of a tract of land containing a total of approximately 7.22 acres, from Boise Solution Distribution, LLC, dba Boise Cascade Lumber Yard located at 10770 Bekay Street, for the relocation of Park District Maintena.'1ce Service Center Not to exceed $I ,000,000 - Financing: 2006 Bond Funds- Michael Hellmann

PARK BOARD AGENDA ITEM #14 - White Rock Hills Recreation Center (7)- Consider acquisition of a tract ofland containing a total of approximately 2.489 acres (1 08,436 square feet), from Casa Blanca Village, LLC, for the proposed White Rock Hills Recreation Center, located at 2165 Highland Road- Not to exceed $1,524,918 (Purchase price of$1,515,000 plus $9,918 closing costs) - Financing: 2006 Bond Funds Michael Hellmann

PARK BOARD AGENDA ITEM #15 - White Rock Hills Recreation Center (7) - Consider acquisition, including the of the of eminent domain if such becomes necessary, of a tract ofland containing a total of approximately 1.26 acres (54,898 square feet), from 2107 Highland DR, LLC, for proposed White Rock Hills Recreation Center, located at 2107 Highland Road Not to (Purchase price of$530,000 plus $4,432 closing costs)- Financing: 2006 Bond Funds Michael


PARK BOARD AGENDA ITEM #16- White Rock

3 Operational Michael Hellmann

~VlhHU\.1 orocee~mrtg with U':>T"'1HllC u,JHHlF, piers located

LJ•"'""L""'"' cost: $200,000 - Financing: 3 Beautification Funds ($1 00,000) -

MEMORANDUM

DATE: 13

TO: Members of the Planning and Design Committee of the Dallas Park and Recreation Board: M. Gonzalez, Chair; Gail Terrell, Vice Chair Celina Barajas, Rodney Schlosser, Gabriel Soto, Gerald Worrall III

SUBJECT: Notice

c: Dallas Park and Board Members Willis C. Winters, Director, Park and Recreation Department Michael Hellmann, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

3

"A quorum of the Dallas Park and Recreation Board may attend this Dallas Park and Recreation Board SubCommittee meeting."

MEMORANDUM HfAY 10 PH to

Date: May 10, 2013


Subject: Notice of Meeting-Thursday, May 16,2013-10:00 a.m.~ Dallas City Hall

A Regular Meeting of the Dallas Park and Recreation Board is scheduled at Dallas City Hall, 1500 Marilla Street, Room 6FN, Dallas, Texas 75201, on Thursday, May 16, 2013 at 10:00 a.m.


c: Gabriel Soto, Vice President, Council District 2 Frances M. Gonzalez, Park Boardmember, Council District 1 Michael Reagan, Park Boardmember, Council District 3 Vacant, Park Boardmember, Council District 4 Jean F. Milligan, Park Boardmember, Council District 5 Celina Barajas, Park Boardmember, Council District 6 Tiffinni A. Young, Park Boardmember, Council District 7 Gail Terrell, Park Boardmember, Council District 8 Gerald Worrall III, Park Boardmember, Council District 9 Robin Moss Norcross, Park Boardmember, Council District 10 Vacant, Park Boardmember, Council District 11

Rodney Schlosser, Park Boardmember, Council District 12 La-vvrence S. Jones, Park Boardmember, Council District 13 Wayne Smith, Park Boardmember, Council District 14 Willis C. Winters, Director, Park and Recreation Department Barbara Kindig, Assistant Director, Park and Recreation Department Christine Lanners, Assistant City Attorney Rosa A. Rios, City Secretary

g 1



THURSDAY, MAY 16, 2013 (10:00 A.M.)

SUBCOMMITTEE MEETINGS: 8:30am: Planning and Design Committee, Dallas City Hall, Room 6FN Cancelled: Administration and Finance Dallas Room 6FS

1. Speakers

BRIEFINGS

2. Belleview Pedestrian Bridge Michael Hellmann, Assistant Director, Park and Recreation Department

MINUTES

3. Approval of Minutes of the May 2, 2013 Park and Recreation Board Meeting

PARK AND RECREATION BOARD

Y I 0 PH ~= 16

4. Authorize approval of a resolution recommending the use of any proceeds from the sale or exchange of park land for implementation of the Aquatic Facilities Master Plan, m compliance with applicable State Law- Financing: No cost consideration to the City

CONSENT AGENDA (Items 5 - 16)


5. Anita Martinez Recreation Center (6) - Authorize Supplemental Agreement No. 3 to the professional services contract with Aguirre Roden, Inc. for a structural study of the Anita Martinez Recreation Center located at 3212 North Winnetka Avenue Not to exceed $4,235, from $196,520 to $200,755- Financing: 2006 Bond Funds

6. Kidd Springs Park (1) Authorize a contract for construction a new park pavilion at Kidd Springs Park located at 700 West Canty Street Henneberger Construction, Inc., best value proposer of four- Not to exceed $118,400 - Financing: 2006 Bond Funds

7. Kiest (3) a contract for reconstruction of a historic pergola at Kiest Park located at 3080 South Hampton Road Henneberger Construction, Inc., best value proposer

four Not to $1 - Financing: 2006 Bond Funds

8. Park (1 0) Authorize a contract for construction of a new park pavilion at •v'-'"""u at 9016 Plano Road Henneberger Construction, best value proposer of

'·'"~'"'"''"'"" $110,000 2003 Bond Funds

511012013-4: 11 :20 PM

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 2 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MAY I 6, 2013 (10:00 A.M.)


PLANNING AND DESIGN COMMITTEE- CONTRACT AWARDS (continued)

9. Texas Horse Park (5) Authorize a contract for construction of the Texas Horse Park located at 811 Pemberton Hill Road Sedalco/MetalMan Design/Build Corporation, A Joint Venture, best value proposer of seven- Not to exceed $10,883,100- Financing: 2006 Bond Funds

10. Texas Horse Park (5) Authorize award of a contract to Curtis Patterson for public art project to be installed at the Texas Horse Park located at 811 Pemberton Hill Road Not to exceed $136,220 - Financing: 2006 Bond Funds


11. Aquatic Facilities Master Plan (All) - Authorize approval of a master plan for the Aquatic Facilities Master Plan Financing: No cost consideration to the City

12. Miller Family Park (8)- Authorize a dedication and a historic plaque, in accordance with the Park and Recreation Board Plaque Policy, for Miller Family Park located at 2814 Persimmon Road Financing: No cost consideration to the City

13. Park District Maintena11ce Service Center ( 10) Authorize acquisition, including the exercise of the right of eminent domain if such becomes necessary, of a tract of land containing a total of approximately 7.22 acres, from Boise Solution Distribution, LLC, dba Boise Cascade Lumber Yard located at 10770 Bekay Street, for the relocation of Park District Maintenance Service Center Not to exceed $1,000,000 - Financing: 2006 Bond Funds

14. White Rock Hills Recreation Center (7) - Authorize acquisition of a tract of land containing a total of approximately 2.489 acres (1 08,436 square feet), from Casa Blanca Village, LLC, for the proposed White Rock Hills Recreation Center, located at 2165 Highland Road - Not to exceed $1 18 (Purchase price of$1,515,000 plus $9,918 closing -Financing: 2006 Bond Funds

15. White Rock Hills Recreation Center (7) the right of eminent domain if such be<;onaes u~;; .. ,~;;::.::.ru of 1 acres (54,898 proposed White Rock Hills Recreation Center, toc:ate:a

(Purchase price of $530,000 plus Bond Funds

5/l 0/2013-4:11:20 PM

Not to 2006

DALLAS PARK AND RECREATION BOARD AGENDA PAGE 3 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MAY 16, 2013 (10:00 A.M.)



16. White Rock Lake Park (9) - Authorize proceeding with advertisement for construction procurement for pier replacements at various fishing piers located around White Rock Lake Park at 8300 Garland Road Estimated Cost: $200,000 - Financing: 2012-2013 Operational Funds ($100,000) and 2012-2013 Beautification Funds ($100,000)


17. Update regarding construction contract for renovation of water features at Dealey Plaza located at 400 Main Street Sawyers Construction, Inc., best value proposer of two Not to exceed $335,625 - Financing: 2003 Bond Funds ($86,070), 2006 Bond Funds ($46,81 0) and The Dallas Foundation Funds ($202,745)(This item was authorized by the Park and Recreation Board on May 2, 2013, subject to compliance with M/WBE requirements)

18. Committee Reports



21. Next Park and Recreation Board Regular Meeting: Thursday, June 6, 2013

PARK AND RECREATION BOARD TOUR (subject to change) (depart City Hall approximately 10:30 a.m. and return to City Hall at 1:00 p.m.)

Budget Updates: May 15, 2013 Council Budget Briefing (on the bus)

23. Tour of Fork Athletic Complex, Intersection of and Walnut Hill Lane, Dallas,

Luna Golf Course, 11 Luna Road, Dallas,

at the Luna Golf Club House,

Adjournment (Dallas Hall)

5/10/2013-4:11:20 PM

DALLAS PARK AND RECREATION BOARD AGENDA- PAGE 4 DALLAS CITY HALL 1500 MARILLA STREET, ROOM 6FN DALLAS, TEXAS 75201 THURSDAY, MAY 16,2013 (10:00 A.M.)

closed session be held if the deliberation on any agenda item concerns one of the following: 1. Contemplated or pending litigation or matters where legal advice is requested of the City







5/10/2013-4: ll :20 PM

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