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SOCIETY OF SOUTHWEST ARCHIVISTS
UNIVERSITY OF TEXAS SCHOOL OF INFORMATION
STUDENT FORUM
DR. LUKENBILL DIGITAL ARCHIVE APRIL 30, 2010
Kathryn Brooks
MISSION
Create digital archive for Dr. W. Bernard Lukenbill in iSchool DSpace
Reflect his career and work Team members:
Kathryn Brooks Alexandra Myers Jessica Wood
Team knowledge and skills: Archives Linux Digital libraries
ABOUT DR. LUKENBILL
Education: A.A., 1959 History and Education, Tyler Junior
College B.S., Education and History, University of North
Texas State M.L.S., 1964 Library Science, Oklahoma
University Ph.D. , 1973 Library Science, Instructional
Systems Technology, Indiana University
ABOUT DR. LUKENBILL
CareerHigh school librarianReference librarianProfessor
Louisiana Tech UniversityUniversity of Maryland College ParkUniversity of Texas at Austin
RESEARCH INTERESTS
Children and Adolescent Literature and Media Communication theory Sociology of information School media center administration and
management Health resource services (AIDS programs) Censorship in libraries
COURSES TAUGHT Introduction to Information Resources and
Services (INF 382D) Information Resources and Services (INF
382L) Introduction to Research in Information
Studies (INF 397C) Materials for Young Adults (INF 382F) Planning and Management of Programs for
Children and Young Adults (INF 388D)
PUBLISHED MATERIALS
Some items were published as journal articles Louisiana Library Association Bulletin Reference Quarterly Information and Referral Journal Drexel Library Quarterly Journal of Education for Librarianship
Published materials pose copyright issues that must be addressed before ingest into DSpace
Checked SHERPA RoMEO Attempted to contact editors
TYPES OF MATERIAL
Formats and media USB flash drive: already migrated from floppy
disks and organized by creator ZIP disk Papers VHS tapes
Contents and purpose Teaching materials Committee work Research and writings Professional presentations
HARDWARE USED FOR RETRIEVAL
Used the “Frankenstein Machine” to create image using Linux in the Digital Archaeology Lab
On loan from Goodwill Computer Museum
SAFE ACCESS, IMAGING Retrieve files from physical media
USB, ZIP disk Linux: clean environment
Ability to use dd command Refrains from changing original metadata
Make clone for working copies Automatic metadata harvesting
Did not provide appropriate info
ARCHIVAL PROCESSING AND ARRANGEMENT
Order as received not appropriate for DSpace
Differences from paper archives Original number of files: ~5,700 After culling: ~700 Large amount of duplicates
FILE FORMATS
Microsoft Word, PowerPoint, WordPad, RTF, JPG, GIF
WordPerfect Reliable converters are hard to find Opens in Word, OpenOffice Ingest files as received Did not make access copies in other formats
(RTF)
SIP AGREEMENT
Submission Information Package (SIP): the item being ingested into DSpace
SIP Agreement required for each collection/item ingested
SIP Agreement: contains information on items in the subcommunity, metadata format, levels of service, rights of creator
DSPACE ARRANGEMENT CONVENTIONS
Files arranged according to the DSpace data model
Community Subcommunity
Collection Item
Bundle• Bitstream
Image courtesy http://dspace-dev.dsi.uminho.pt:8080/common/dspace-docs-1.1.1-1/functional.html
DSPACE ARRANGEMENT
DSpace structures – integrate with existing Model after other iSchool faculty archives
(previous slide) By function
ARRANGEMENT 0. Documentation
0a) Archival Processing Documentation 0b) Media Resource Images 0c) Order as Received Documentation 1. Committees 1a) Recruitment Committee
2. Courses 2a) Information Resources and Services (INF 382L) 2b) Introduction to Information Resources and Services (INF 382D) 2c) Introduction to Research in Information Studies (INF 397C) 2d) Materials for Young Adults (INF 382F) 2e) Planning and Management of Programs for Children and Young Adults (INF 388D)
3. Presentations 3a) School Library Center Community Information Program 3b) Texas Library Association (TLA) 3c) International Federation of Library Associations 3d) Local Community Folklore and Culture 3e) Marketing Argentina 3f) Romanian Research Presentation 3g) General Presentation Items 4. Research and Writing 4a) Book proposals 4b) Research 4c) Writings
ACCESS TO DSPACE
Restricted to “e-people” Different levels of permissions Lukenbill subcommunity will be open
Ability to restrict collections and files Privacy concerns (grades, recruitment, tenure) Copyright (published materials)
INGEST
Manual vs. batch ingest Manual: our project documentation Batch: collections/series
Too many files to ingest manually Multiple files grouped in one item Similar metadata
METADATA ELEMENTS
Qualified Dublin Core Subset of elements used (details)
Title Contributor:author Contributor:other Date created Identifier: other (original file name) Description Subject(s)
DSpace adds others, changes element names
Titles edited to accurately convey contents
DOCUMENTATION
Disk image files Photodocumentation and screenshots File metadata (Linux generated) Decision log Final report All available in DSpace