STILEBRIDGE GROUNDWORK LTD

CCNGCON001-01

PART 1EMERGENCY PROCEDURESA. FireB. Medical AssistancePART 2SAFETY RULES AND CONDITIONS FOR CONTRACTORS1. Introduction2. General Rules3. Contractors Site4. Contractors Visitors5. Fitness for work6. Intoxicating liquor and drugs7. Gambling8. Trading9. Meals10. Starting Work11. Permits & Authorisations to work12. Accident Prevention and Reporting13. Fire Precautions and Prevention14. Special Hazards15. Personal Protective Equipment16. Security17. Use of Company Services18. Building OperationsSystems of work at Veetee Ltd19. Work at Height20. Excavations21. Hot Work Equipment22. Highly Flammable Liquids and L.P.G23. Entry into Switch rooms, Boiler Areas and Plant Rooms24. Entry into Confined Spaces25. Plant Tools and Equipment26. Safety Signs27. Lifting Equipment28. Pressure Plant29. Window Cleaning30. Asbestos31. Disposal of Waste32. Demolition

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33. Fume Cupboards34. Local Extract Ventilation Units35. Traffic Control and Parking36. Radios37. Final Conditions relating to this general code of Safety Rules and Conditions forContractorsAppendix A – Declaration of Conformity

SAFETY RULES AND CONDITIONS FOR CONTRACTORS_____________________________________________________________________________PART 1EMERGENCY PROCEDURESA. FIREGeneral procedures in relation to fire incidents will be passed onto the contractor along with additional safety documentation prior to work starting on site. Additionally there will be a pre-contract meeting at which the HSO (Health and Safety Officer) will confirm site-specific information. This information must be passed on to all contract personnel and any subcontract personnel engaged by the main contractor. If information regarding fire precautions has not been provided in adequate form the contractor must seek this formally from the HSO prior to beginning work on site. Local instructions on procedures for raising the alarm, summoning the Fire Brigade and evacuating the premises are also posted throughout the various buildings of the sites and all persons must act in accordance with these instructions.

The following general procedure applies to all premises.Should you discover a fire:1. Operate the nearest fire alarm point or if no alarm is provided verbally raise the alarm to others present.2. On hearing the fire alarm, persons must immediately evacuate the building by way of the nearest exit and go to the muster point.3. Do not use lifts since the power may be cut off.5. Do not interfere with mains supply of gas, electricity or water unless authorised to do so.6. If you have been trained in the use of fire extinguishers these may be used to put out small fires. N.B The provision of fire extinguishers are there for the safe evacuation of staff from a building, not to specifically fight any fires.7. Do not re-enter a building until the Emergency Controller indicates that it is safe to do so.Should you hear the fire alarm:1. Where it is safe to do so, all contract personnel should ensure that they carry out thefollowing procedures in their immediate areas.(a) Stop machines and processes, own equipment only.(b) Shut off gas appliances to own equipment only.(c) Shut off electrical supplies to own appliances. Lighting may be left on.(d) Close but do not lock doors.

SAFETY RULES AND CONDITIONS FOR CONTRACTORS_____________________________________________________________________________2. Evacuate the premises by way of the nearest exit without stopping to collect personalbelongings.

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3. Assemble in the designated area as indicated on the local fire procedure instructions. If you are unsure of the correct assembly point or cannot get to it safely then you shouldreport your presence to a member of staff of the company who will advise onyour next course of action, a member of the company will normally be inattendance at any fire alarm event.

B. PROCEDURES FOR SUMMONING MEDICAL ASSISTANCE1. Where the situation is seriousLocate the nearest telephone, dial 999 and call an ambulance. Give the location of the person requiring attention.Where possible, obtain the assistance of a trained first-aider, ask assistance from localdepartmental staff to locate one, and if an ambulance is summoned request somebody to meet it.2. Where the situation is not serious or if in doubtSeek the advice of the nearest first-aider.

SAFETY RULES AND CONDITIONS FOR CONTRACTORS_____________________________________________________________________________- 3 -PART 2SAFETY RULES & CONDITIONS FOR CONTRACTORS1. INTRODUCTIONThis document is issued to all non-company employees who are under contract to thecompany to carry out work requested by an appointed person. In its position as a controller of premises, the company has a statutory duty to ensure that,-

a) its undertaking is conducted in such a way that persons who may be affected therebyare not exposed to risks to their health or safety.

b) the premises, plant or substances therein are safe and without risk to health.In recognition of this it is appropriate to set out a Code of Safety Practice for Contractors and their employees who work on company premises (entitled Safety rules and conditions for contractors). The aim is to protect the health and safety of the contractor’s employees, company personnel and any other persons affected by the company's undertaking. It should be appreciated that a contractor and his employees have similar responsibilities under safety legislation. The contractor is required to carry out all work in accordance with the Public Health Act, 1961, the Health and Safety at Work, etc. Act 1974 and all appropriate legislation made under the Act. Special attention is drawn to the Construction (Health, Safety and Welfare) Regulations1996, The Construction (Head Protection) Regulations 1989, The Lifting Operations and Lifting Equipment Regulations 1998, The Construction (Design and Management) Regulations 1994, The Management of Health and Safety Regulations 1992 (with particular regard to written risk assessments) Electricity at Work Regulations 1989, the Control of SubstancesHazardous to Health Regulations 1999, the IEE Rules and Regulations, Pressure Systems and The Pressure System Safety Regulations 2000 and Environmental Protection Act 1990. Some highly specialised hazards exist in some parts of the company therefore all contractors and their employees must be conversant with the

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safety rules of the Department or area in which they are working. The contractor has a duty to ensure that their employees and sub-contractors conform to the requirements of safety legislation and the provision of this code. Adherence to this code or more specific departmental safety rules does not relieve the contractor of his legal or contractual obligations. In any case of doubt regarding the application of the code or in any circumstances affecting the safe working not covered by the code, advice should be sought from the HSO or company identified supervising officer.

SAFETY RULES AND CONDITIONS FOR CONTRACTORS_____________________________________________________________________________

2. GENERAL RULES1. There will be no deviation or variation of these rules without the permission of HSO.2. The contractor will abide by the conditions specified at all times.3. The contractor is responsible for checking that information concerning fire procedures has been passed on to him by the Contract Administrator. Once received this must be brought to the attention of his employees.4.The contractor is responsible for ensuring that all of his employees working on company sites reference the relevant section of the Asbestos register and sign toacknowledge they have understood its contents. This must be done before any surveying or work commences.5. The contractor is responsible for ensuring that all his employees, or sub-contractors are aware of and comply with all safety legislation relevant to his operation.6. All statutory notices relative to the contractor’s operation shall be prominently displayed in their area of work and the contractor is responsible for the provision of these notices.7. The contractor must be fully insured for the purposes of any contract work and shallproduce for inspection, a certificate of Employers Liability Insurance.8. The contractor will ensure any of his sub-contractors are also fully insured in line with the conditions specified in Item 6 above.9. The contractor is responsible for the erection and maintenance of sufficient and suitable barriers around his work area to prevent other personnel entering an area posing a safety risk. Barriers must also carry clear signage to explain the nature of hazard present. Specific barrier requirements may be detailed by the HSO in the pre-contract Health and Safety Plan, or through the specific site meetings.10. No company service, plant or equipment may be used without the written permissionfrom the HSO or identified supervising officer.11. The contractor will provide his employees with all necessary protective clothing andequipment required for the work they are carrying out and ensure sub contractors aresimilarly provided.12. The contractor will ensure all protective clothing and equipment is maintained in good condition and used by his employees or sub-contractors where necessary.13. The contractor is required by signature to acknowledge receipt of a copy of this document:Safety Rules and Conditions for contractors.14. Before commencement of work, contractors must familiarise themselves with the site safety rules and the policies and procedures of the company, specifically withregard to hazards and risks on the site and the location of fire prevention equipment andprocedures.

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15. The contractor shall not bring children, pets, cameras, voice recorders or bicycles onto the site without permission of the supervising officer. There is a strict no smoking policy.16. The contractor will ensure that all of the labour he employs carry relevant documentation to allow them to work legally in the U.K.

3. CONTRACTORS WORKING AREAWhere an area can be clearly defined as a contractor's working area, the contractor shall erect a notice stating ‘Unauthorised Entry Prohibited’. This will then be deemed a contractor's site throughout the contract period and safety regulations within that site shall be primarily the responsibility of the contractor.4. CONTRACTORS VISITORSNo contractor is to arrange for persons to visit him or her on site, unless prior permission has been obtained from the supervising officer. If the visitor arrives unannounced and has legal rights to access the site, e.g. Factories Inspector, Environmental Health Officer, etc., then the contractor shall inform the HSO and the supervising officer.5. FITNESS TO WORKThe contractor shall ensure that all employees, agents and sub-contractors are fit, able and competent to carry out their functions at all times whilst at the company’s premises. Any condition that would render such an employee liable to put him/herself or others at risk shall automatically preclude him/ her from working at the site whilst that condition is present. The company reserves the right at anytime to carry out or require the contractor to carry out such medical screenings or examinations that the company considers necessary or desirable to ensure the safety and health of the individual and those affected by him.6. INTOXICATING LIQUOR AND DRUGS(a) The contractor's personnel shall not bring intoxicating liquor or drugs of any kind ontothe site.(b) If any contractor's personnel are, or appear to be under the influence of intoxicatingliquor or drugs once on the site the company reserves the right to require their immediate removal from site and to refuse their admittance at any future time.7. GAMBLINGGambling or betting on site is strictly prohibited. Any person found contravening this rule is liable to be escorted from site and may not be permitted to return at any future time.8. TRADINGThe contractor's personnel shall not engage in private trading on the site.9. MEALSThe company canteen facilities are available to the contractor's employees. The contractor and his employees must act at all times in the best interest of their respective companies and be courteous to all staff at all times. Any person found contravening this rule is liable to be escorted from site and may not be permitted to return at any future time.10. STARTING WORKA safe system of work must be agreed between the contractor and the supervising officer, or his representative, before work begins. The HSO must be informed before work commences on each contract so that any Authorisation / Permit can be issued allowing the contractor to begin work in the designated area. Under no circumstances

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should any work begin without the necessary permits that will be issued by either the HSO or directly from the Supervising officer. Failure to comply with these requirements could lead to removal from the company’s approved list of contractors and suppliers. Contractor’s employees entering company premises must report their presence to the security office and then their supervising officer. Permission must be obtained from the Departmental Manager for access to the premises out of normal working hours. Contractor’s employees remaining on company premises outside normal working hours must report their presence the Security Office.

11. PERMITS TO WORK & AUTHORISATIONSWhere the work necessitates alteration, disconnection, isolation or any interference with any services, equipment, building or entering designated permit to work areas, personnel must obtain written authorisation to proceed from the either the HSO or the Supervising Officer. The isolation details must be logged onto the method statement held by the contractor for future inclusion. On particular items of equipment, services and work at height, this may be a Permit to Work system. In no circumstances shall contractor's personnel proceed with work falling under these categories unless the stipulated procedures are followed and signatures obtained as appropriate.

Areas currently requiring permits to work are: Silo access Hot work Electrical work Confined spaces Working at Height Working over Water Excavations Barge Entry

12. ACCIDENT PREVENTION AND REPORTINGThe contractor must report all accidents or dangerous occurrences which occur on company premises whether or not any employees are directly involved . This must be done immediately. It must be stressed that this applies to all injuries incurred by his employees or sub-contractors. For full details of current laws on accident reporting the contractor is referred to the Reporting of Injuries, Diseases and Dangerous Occurrences, Regulations 1995. The HSO will if necessary, carry out a full investigation on any accident or dangerous occurrence happening on company premises. The HSO may take the step of notifying the HSE of certain incidents; this may be in addition to any report submitted by the contractor.13. FIRE PRECAUTIONS AND PREVENTIONThe use of flame or the application of heat (as in welding or burning) is restricted throughout the company. Specific authorisation should be sought from the HSO or the supervising officer prior to carrying out work of this nature. It should be noted also that all areas of the site are non-smoking and all contract staff must follow these restrictions.No fire fighting equipment or fire alarm may be disconnected, removed, resited or otherwise rendered inoperable without the permission of the HSO. No fire check door,fire exit or fire shutter may be obstructed, moved or otherwise rendered unusable without the permission of the HSO.If the work of a contractor introduces unusual fire hazards into an area, he is responsible for providing the appropriate type of fire fighting equipment and should consult the HSO before the work starts. It should be noted also that dirty and dusty operations could

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affect smoke detection equipment where this is employed within fire alarm systems. Wherever possible such detectors should be protected by a light cover which would eventually disintegrate under the influence of fire thus allowing the detector to work as normal, albeit at a later point from the inception of any fire. All such protectors must be noted by the contractor and removed upon reaching practical completion of the works. In addition, if elements of a fire alarm system are to be isolated then prior agreement must be sought from the HSO.

14. SPECIAL HAZARDSExplosives, toxic or hazardous substances and radioactive materials must not be brought onto Company premises without the prior permission of the HSO or a member of staff in charge of the contract. Where permission is granted arrangements must bemade for the safe handling and storing of these materials.

18 SAFETY RULES AND CONDITIONS FOR CONTRACTORS_____________________________________________________________________________- 8 -Some examples of such substances and processes are acids and shot blasting for cleaning steelwork, substances for timber preservation, adhesives, and damp treatment chemicals. Information provided by the contractor must include, where appropriate, a full risk assessment as required by the Control of Substances Hazardous to Health Regulations 2002. Results of the risk assessment will determine the approach to on-site precautions in order to protect workers and other personnel.15. PERSONAL PROTECTIVE EQUIPMENTThe contractor is responsible for providing for his employees with personal protection as may be required for the work in hand e.g. eye protection, head protection, foot protection, respirators and breathing apparatus. In particular, the contractor should be aware if works are to be undertaken that come under the requirements of the Head Protection in Construction Work Regulations 1989. These Regulations require that contractor's employees and their sub-contractors be supplied with and be required to wear suitable safety helmets. Helmets provided should conform to the appropriate BS (EN) and be CE approved. Visitors to the site such as architect, consulting engineers and company staff such as HSO or supervising personnel should also be provided with and be required to wear head protection for the duration of their visit on site. The contractor is reminded that he must not only protect his own employees but also anyone else who may be affected by his work. In particular, the standards of protection required by the Personal Protective Equipment Regulations 1992 need to be considered. Where the contractor is carrying out work on company premises such as the breaking ordressing of stone or concrete, grinding of metals etc, he is responsible for the installation and maintenance of such screens or enclosures as may be required to protect persons other than his employees who may be endangered.16. SECURITYThe contractor is responsible for the security of any plant, machinery and materials brought on to site premises for use in connection with the contract. Working areas must be fenced off or other effective steps taken to warn or prevent any persons whom may be endangered by the operations entering into the working areas.The company reserves the right to refuse entry to or request the removal from its property of any contractor or contractor's employees where there is reasonable grounds to believe that he/she or they are a threat to company safety, welfare or security. The contractor and their employees shall be liable to spot checks by the Security personnel.

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17. USE OF COMPANY SERVICESThe contractor must not interfere with or connect to the electricity, gas, water or other service of the site, without specific permission from the Maintenance Department.

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(i) All works will be directly supervised by and shall be the responsibility of the contractorwho must have adequate knowledge of the whole works. Method statements must beprovided where the need is identified and risk assessments carried out where required(ii) All portable electrical equipment conforms to the appropriate British Standards and carry certification.(iii) All electrical supplies are safe to use.(iv) Qualified and competent electricians must carry out all electrical work.(v) All portable power tools, extension leads and transformers are tested and certified safe before bringing them on to site. Each item is to be labelled stating the date after which it must not be used before re-testing.(vi) All equipment used is regularly maintained and inspected for damage before being used.(vii) All portable tools and extensions leads, transformers or hand lamps used outside are supplied through residual current devices, RCB’s.(viii) They have ascertained the position of cables or services inside wall cavities or inside partitions before commencing work.All temporary supplies should be as follows: -(a) Portable and hand held tools 110 Volt.(b) Site lighting other than floodlighting 110 Volt.(c) Portable hand held lamps general use 110 Volt.(d) Portable hand lamps used in confined and damp situations must be of low voltage.All contractors’ employees must receive permission from the Electrical Engineer before entering any electrical switch room. In addition all employees must be competent for the work they are to do and must be supervised by a person competent in the work to be undertaken. Before isolating any circuit from the main supply, permission must be obtained from the Electrical Engineer in charge of the project. Once permission is granted the user department will need to provide clearance that all critical systems have been shut down. Before working on or near electrical equipment on voltages in excess of 600V between conductor and earth, including testing, a Permit to Work must be obtained from the HSO and verified by the electrical engineer.Before working on or near live electrical equipment on voltages below 600V, between conductor and earth, with the exception of testing, a Permit to Work must be obtained from the HSO.Before working on any fume cupboard or hazardous area a Permit to Work must be obtained from the HSO, and a laboratory clearance certificate obtain from the supervisory staff at the area where work is to commence.

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18 SAFETY RULES AND CONDITIONS FOR CONTRACTORS_____________________________________________________________________________- 10 -18. BUILDING OPERATIONSA clearly identified properly fenced off area of construction work which does not affect the operations of the Company will be defined as a ‘Place of Construction’ under the Building Construction Regulations. The contractor will take full responsibility for activities within these areas. Work undertaken within company premises, which cannot be defined as a ‘Place of Construction’, will be subject to the company’s Safety Procedures and authorisation processes for the commencement of work, see Section 11.

SYSTEMS OF WORK AT VEETEE RICE Ltd

19. WORK ABOVE GROUND LEVELNo overhead works shall be carried out without first informing the HSO. When work carried out by a contractor involves erection of a scaffold or any structure allowingwork above ground level, the contractor is responsible for its safety. To comply with theConstruction (Health, Safety and Welfare) Regulations 1996, the contractor will need toconsider the provision of walkways, 'fans', guard-rails, toe boards, warning signs and lights etc. together with a safe means of access to the work which must be removed daily when work ceases. The contractor is fully responsible for all aspects of scaffolding including the selection of competent sub-contractors for this work. In addition to the Construction (Health, Safety and Welfare) Regulations 1996 all scaffolding and scaffold towers must also comply with HSE Guidance Notes GS10, GS15 and GS42. Thecontractor is responsible for obtaining all relevant local authority permits and notification and registration with the Health and Safety Executive should the contract period require it. The scaffolding must be capable of supporting the loads for which it is intended including such allowance as is necessary for wind loading, fans, etc. as described above. Materials used for scaffolding must be of good construction of suitable and sound material, and of adequate strength for the purpose for which they are used and that once erected, the scaffolding must be properly maintained and the statutory records of weekly inspections kept. All working platforms in use on scaffolding by law must be adequately supported and fully boarded out. This includes specifically the provision of guardrails and toe boards. Where there is risk of materials being displaced, brick guards together with extra sheeting or sealing of the working platform should be provided. This is particularly important where demolition or similar operations are being carried out. The scaffold must be tied to the building at regular intervals as the work proceeds (unless it is so designed and constructed as to ensure stability without such connections). Tying should not bedelayed until the scaffold is completed. The first ties should be at or below fan level. Special care should be taken to ensure stability of the scaffold during dismantling.

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18 SAFETY RULES AND CONDITIONS FOR CONTRACTORS_____________________________________________________________________________-

11 -Work on flat or sloping roofs often entails particular hazards, especially if working on or near fragile materials is involved. The contractor is reminded that he is responsible for the provision of suitable crawling ladders, crawling boards, edge protection etc.All roof work must be carried out in accordance with the information given in HSE Guidance Note CS10.Before any work is undertaken in the vicinity of glazed roof-lights or similar fragile material, these areas should be suitably protected from damage by falling objects.Ladders must be of sound construction and when in use extend at least 1.l m above the upper landing unless there is an alternative handhold at this height. Unless required for only a short period, (in which case it should be footed) ladders should be securely fixed near the upper end.

The contractors must supply their own ladders. Only in exceptional circumstances will the company ladders be loaned to contractors. However, if company equipment isloaned, the contractor must assure himself that it conforms to British Standard and is safe for use. When ladders, scaffolds, cradles, etc. are to be in position for less than a working day, a clear demarcation of at least warning tapes or similar should be provided and maintained 1 metre clear of the ladder, scaffold or cradle. During this period the ladder or scaffold etc. should not be left unattended when erected. When ladders, scaffolding, cradles etc. are erected and positioned for an extended period, a barrier should be provided and maintained to prevent unauthorised access. This barrier shouldconsist of boarded or sheeted fencing 2 metres high erected 2 metres from the face of the scaffolding with an adequate overhead fan installed to provide protection.Entrances in this fencing should be closed when they are not in use and locked when the site is unattended. A reasonable degree of surveillance will be necessary when the gates are open. Where doors or public access ways occur beneath either scaffolds or roofwork, fans should be provided which should be of adequate construction and also have unbroken boarding or sheeting which abuts the fabric of the building and projects as far as the barrier fencing. Scaffold tubes should be arranged so that full operation of the doors is not impeded. Additional requirements will be necessary in wet or very dusty conditions. If natural or artificial lighting is significantly obscured, additional lighting should be provided. Scaffold tubes should not protrude into access ways. The contractor is advised that dust outlets are present on the roofs of many company buildings and that dust and fumes may be discharged. Permission for access to work on such roofs must be obtained by getting a signed Permit to Work from the HSO.

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At no time shall a tar boiler be lit and left unattended on a roof. All materials and refuse must be removed from the roof at completion of contract. Guidelines for safe roof work are given in HSE Guidance Booklet HS(G)33 entitled Safety in Roof work and the company expects compliance with such standards. Further useful information is to be found in HSE Guidance Notes CS15 entitled General Access Scaffolds and PM30 entitled Suspended Access Equipment.20. EXCAVATIONS

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Permission must be obtained from of the HSO before ground on company premises is broken. If known, the location of services, such as water, gas, electricity, telephones and drains will be identified by the Maintenance team and must be drawn to the attention of those who are to excavate. The contractor is responsible for the stability of the excavation, and for maintaining services throughout the excavation.The work site must be made and kept safe by means of shoring, barriers, warning notices etc and at all times kept within accordance with the Construction (Health, Safety and Welfare) Regulations 1996. In the case of roadwork’s and places to which company personnel or members of the public have access, amber-warning lights must be provided during hours of darkness or periods of poor visibility. When work is complete, the site must be made good and any markers, protective covers and warning notices restored. Where possible excavations must be boarded over when work is not actually proceeding. Prior permission must be obtained from HSO before any site roadway orfootpath is closed.

21. HOT WORKS EQUIPMENTPrior to commencing any hot work, the contractor must obtain a signed Permit for hot work. No such work can commence unless the HSO or the supervising officer has issued a signed Permit. Hot works equipment includes blowlamps and all equipment for welding, cutting and brazing, bitumen boilers or other equipment having naked flames etc.Before commencing any hot work the contractor must:(i) Clear the area around and below the place of work, of all combustible materials.(ii) When this is impracticable protect them with non-combustible blankets or screens.(iii) Suitable fire extinguishers or hose reels should be close at hand.(iv) Leave hot work equipment lit as little as possible and never unattended.(v) On completion an employee suitably trained in fire fighting must continuously inspectthe surrounding area for at least an hour.

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22. HIGHLY FLAMMABLE LIQUIDS AND LPGThe storage and use of flammable liquids must be carried out in compliance with the Highly Flammable Liquids and Liquefied Petroleum Gases Regulations 1972. Petroleum based spirits must also be stored in accordance with the Petroleum (Consolidation) Act 1928 and HSE Guidance Note GS6 The Storage and Use of LPG on Construction Sites.LPG cylinders not in use should be stored in the open air in a well ventilated area at ground level on a firm even surface at least 3 metres away from any cellars, drains, excavations or other hollows (where vapour may collect) and in a position where the store will not prejudice existing means of escape. If protection is provided to prevent cylinders being exposed to the weather it should be of non-combustible material and should not compromise ventilation. The storage area should not be close to any source of heat and should be at least 1 metre from buildings, the barrier fence and fixed sources of ignition. If LPG is to be used or stored outside fenced working areas, agreement should be reached between the Contractors and departmental staff on the precautions to be adopted. Cylinders whether full or empty and whether in use or on standby should not be left unattended in open or access areas. At the end of the working day all cylinders must be returned to secure storage. If cylinders cannot be stored inside a fenced area on site they should be removed from site. Cylinders should not be stored or left inside the premises unless the HSO has given specific written permission. Cylinders of LPG

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used at bitumen boilers or cauldrons should be at least 3 metres from the burner. The boiler and cylinders should be located where they are not likely to be struck by sitetraffic. A boiler or cauldron must not be left unattended or be moved with the burner alight. Damaged flexible hoses should be replaced.

23. ENTRY INTO SWITCHROOMS, BOILER ROOMS & PLANT ROOMSThese rooms are potentially hazardous. They will normally be locked shut and be signed, 'Access to authorised person only'. Contractor’s personnel are not to enter these rooms without a Permit to Work, which is obtained, from the HSO or the supervising officer. Unauthorised personnel are not to enter these rooms without the permission of the supervising officer.

24. ENTRY INTO CONFINED SPACESThe contractor’s employees must not enter any confined space where there may be toxic or flammable fumes or a lack of oxygen unless an appropriate Permit to Work has been obtained from the HSO. This will include all ducts and silos. The granting of a Permit to Work will necessitate compliance with the Confined Spaces Regulations 1997 and with the Health and Safety Guidance Note G.S.5 Entry into Confined Spaces.Contractor’s employees wishing to enter confined spaces, under a Permit to Work, must be able to show written evidence of adequate training for the purpose.

25. PLANT TOOLS & EQUIPMENTAll plant, tools and equipment used by the contractor in University premises must be safe and suitable for the work in progress. They must comply with any relevant legal standards and must be maintained in accordance with appropriate safety standards.The operation of cartridge tools shall be restricted to those persons possessing a certificate of training. The use of pneumatic tools in and around occupied buildings must be carried out with due regard to noise control. The contractor must comply with the recommendations contained in British Standards 5228:1984 Noise Control on Constructions sites and the conditions of the Noise at Work Regulations 2006.Machinery and plant brought on to the company premises must be fully safeguarded inaccordance with The Provision and Use of Work Equipment Regulations 1998 and British Standard Code of Practice (EN) 292 Machinery Safety. The contractor must not use company plant, tools or equipment without permission of supervising officer. The contractor must not interfere with or misuse any guard or protective device on any plant or equipment. Permission from the supervising officer must be obtained before removal of guards and fences from company equipment.

26. SAFETY SIGNSThe contractor is responsible for the provision and display of any safety signs that may be required as a result of the work being undertaken. The specification of the signs should comply with the Health and Safety, Safety Signs and Signals Regulations 1996 and follow the format of British (EN) Standards. Signing for work in roads should use the standard signs and methods of the Department of Transport local Government regions.

27. LIFTING EQUIPMENT

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It is the contractor’s responsibility to ensure that any crane, fork lift truck, hoist, or other item of lifting equipment, together with all associated ropes, chains and other ancillary equipment are constructed, used and maintained in accordance with the Provision and Use of Work Equipment Regulations 1998 and the Lifting Operations and Lifting Equipment Regulations1998. Practical guidance on these requirements is contained in HSE Guidance Notes GS15, General Access Scaffolds; GS42, Tower Scaffolds; PM27, Constructions Hoists; and PM63 inclined Hoists used in Building and Construction Work.Construction hoists are required to be inspected once a week by the main contractor and the necessary entry made in the lifting appliances section of the Register 28. PRESSURE PLANTIt is the contractor's responsibility to ensure that the use of all items of portable pressure plant including steam boiler and air compressors comply with the relevant statutory provisions. Plant must comply with the provisions of the Pressure Systems and associated Approved Codes of Practice and The Pressure Systems Safety Regulations 2000. Work is never to be carried out on Pressure Systems without a signed Permit to Work obtained from the Contractors Office. Pressure Systems are as designated in the HSE guide to PSTGCR 1989, but generally will include: all steam systems and steam boilers, air and other gas systems with working pressure in excess of 0.5 bar gauge (approx. 7 PSI), and all associated protective and safety devices.

29. WINDOW CLEANINGIt is imperative that window cleaners adhere to the guidance contained in HSE Guidance Note GS 25 entitled Prevention of Falls to Window Cleaners. All ladders and other equipment used by contractors must be of good condition, adequate strength, and sufficient length and properly maintained. The use of ladders in excess of 9.2m ina single run is not allowed. In circumstances where access by ladder is neither safe nor reasonably practicable, the use of safety harnesses must be considered. Requirements for anchorage points should be discussed with the HSO before the work starts. If there is any doubt regarding safe access to a window, the contractor should seek advice fromthe HSO before proceeding. The contractor must satisfy himself that any handholdor foothold likely to be used by his employees is secure. Any defect should be notifiedimmediately to the HSO.

30. ASBESTOSSome of the company buildings are suspected to have asbestos containing materials within them. There are many Health & Safety Regulations that directly or indirectly place duties on employers in relation to protecting employees and other occupants from asbestos in buildings. These are mainly contained within the Health & Safety at Work Act 1974, the Management of Health & Safety at Work Regulations 1999, the Workplace (Health, Safety & Welfare) Regulations 1992 and the Construction (Design & Management) Regulations 1994. The new Control of Asbestos at Work Regulations 2002 places an explicit new duty to manage asbestos in non-domestic buildings on the duty holder. Specifically, regulation 4 places a duty on those who have repair and maintenance responsibilities of any extent for premises, because of contract or tenancy, to manage the risk from asbestos in those premises. Where there is no contract or tenancy, the person in control of the premises will be the duty holder. There is also aduty of co-operation on other parties, which is supported by ACOP L127, The management of asbestos in non-domestic premises. A survey of all the company buildings to a Level 2 standard will be undertaken and this information incorporated into the Asbestos register. The Asbestos register is centrally held in the HSO Office and relevant sections will be available during working hours. Out of hours the Asbestos

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register is available at the Security gatehouse. The Asbestos register must be referenced before any surveying and/or work is carried out on company properties. For details contact the maintenance team.

Where CDM applies, the regulations place a clear obligation on the client to provide information on asbestos in premises to the planning supervisor and the contractor. The upgraded Asbestos register may be a suitable source of some information, but this is generally based on MDHS 100, Type 2 surveying. Before any major refurbishment or demolition, it will be necessary to arrange for a competent person to carry out further investigation for asbestos, by carrying out an MDHS 100 Type 3 survey. Where material, which may contain asbestos, has to be removed, broken into, drilled through orotherwise disturbed, the company will (subject to any contractual agreement to the contrary) arrange for an analysis to be carried out and the result will be communicated to the contractor.

Where it is necessary to work with asbestos insulation or asbestos coating as defined by The Asbestos (Licensing) (Amendment) Regulations 1998, the contractor must be licensed by the Health and Safety Executive under the said Regulations. All asbestos containing materials, which have to be removed from the work site, shall beremoved by a company, licensed by the Health and Safety Executive. The HSO will provide advice on all work involving asbestos containing materials or will appoint a similar consultant. Regular inspections will be carried out in order to ensure that the specified procedures are being adhered to when asbestos containing materials are being worked on, stored or removed from the site. Environmental samples will betaken by a Health and Safety consultant to monitor for the presence of airborne asbestosfibres, in order to ensure that fibre levels are below those stipulated in current regulations. Before starting work the licensed contractor will bring all documentation to site which will clearly establish the status of insurance policies, licences, including carriage of special waste where appropriate, health surveillance, training and respirator fit testing records for employees, equipment testing certificates and a full method statement which meets the requirements of the Control of Asbestos at Work Regulations 2002. These records must remain at site for further inspection during the works.The advice and instructions of the Health and Safety Consultant will have the full force ofthe HSO.

The contractor is requested to issue their workers with copies of the leaflet 'Asbestos and You’,supplies of which may be obtained from the local Health and Safety Executive Office.

Accidental disturbance of asbestosIf any asbestos containing materials (or any thought to contain asbestos) are accidentally disturbed, work must stop and the HSO, ext. 2318, must be telephonedimmediately for advice. The area must be evacuated and isolated until the status of the material is established by analysis. Advice to those affected by the accidental exposure will be made available from the HSO.

31. DISPOSAL OF WASTEThe contractor is responsible for the proper disposal of all waste created during the currency of their contract. In particular, the contractor must not deposit any chemicals, oil or other waste materials into drains on company premises . All building materials and

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waste must be removed from the premises at the conclusion of the contract (subject to any contractual agreement to the contrary). The attention of the contractor is drawn to the requirements of the Environmental Protection Act 1990, the Control of Pollution Act 1974, and the Deposit of Poisonous Wastes Act 1972 and Regulations made under these Acts. The provision of skips in company premises must be agreed with the supervising officer. Any skips used by a contractor must be provided with lockable lids or doors if combustible materials are to be left in them overnight. No fires may be lit in skips.

32. DEMOLITION

All demolition work must conform to Regulations 38-41 of the Construction (Health, Safety and Welfare) Regulations 1996. Guidance as to safe practices may be found in British Standards 6187:1982; and HSE Guidance Note CS29 Parts 1-4. All demolition sites must be fenced off or other steps taken to warn or prevent the approach of persons whom may be endangered by the operations. Special precautions will apply should the demolition involve the handling of any materials suspected of containing asbestos.

33. LOCAL EXTRACT VENTILATION UNITSPrior to commencing work on local extract ventilation units, the contractor must obtain a signed Permit to Work from the HSO. No such work can commence unless a signedpermit to work is obtained etc (as above).

34. TRAFFIC CONTROL AND PARKINGThe contractor is responsible for ensuring that his employees comply with any speed limits on company roadways and the company Parking Regulations.All roadways on company premises are emergency access routes; consequently parking is prohibited except for loading and unloading.

36. RADIOSThe use of portable radios is not permitted on company Premises without agreement of the site supervising officer.

37. FINAL CONDITIONS RELATING TO SAFETY RULES AND CONDITIONS FORCONTRACTORSAny breach of the aforementioned rules renders the contractor liable to expulsion frompremises and cancellation of the contract. This document is required for the protection of your employees, staff and visitors under the Health & Safety at Work Act 1974. The company must ensure safe working practices by all persons working on its premises.At the same time you, as the contractor are responsible for ensuring that your employees work safely and that persons not in your employment are not being put at risk by the way you carry out your work. You are also reminded of your obligation to provide a Health & Safety Policy if required under Section 2(3) of the 1974 Act. This must be available for inspection if requested by the company. If there is any doubt on the part of any contractor with reference to safe working methods in this document the advice of the HSO may be sought via the supervising officer.

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APPENDIX ADECLARATION OF COMPLIANCEAPPENDIX B

DECLARATION OF COMPLIANCEI the undersigned have read and understood AJ Housebuilders Safety Rules and Conditions for Contractors and agree to comply fully with them.

(BLOCK CAPITALS PLEASE)

FULL NAME:…………………………………………………………

SIGNATURE:

…………………………………………………………

COMPANY NAME:

…………………………………………………………

COMPANY ADDRESS:

…………………………………………………………

…………………………………………………………

…………………………………………………………

…………………………………………………………

TELEPHONE NO:

…………………………………………………………

MOBILE NO:…………………………………………………………

OFFICE USE ONLYThis form should be returned to Health and Safety Officer Colin O’Connell.

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Telephone

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