Roberts Wesleyan College

Department of Athletics

Student-Athlete Handbook

Education for Character Since 1866TABLE OF CONTENTS PAGE

Welcome letter from Athletic Director 3Statement of Purpose and Objectives 4Sports Offered 5Athletic Directory 6Facilities 8NCAA Division II 9East Coast Conference 10NCCAA 11Student-Athlete Expectations 12-13Financial Aid Agreements 13-14Guidelines for Multi-Sport Athletes 14Athletic Training Room Policies 15Social Media Policies 16-17SAAC 17RWC Supplemental Programs 18-19RWC Counseling Center 20Student Athlete Grievance Procedures 21Discipline and Violations 22RWC FAR 22-23NCAA Compliance and Information 23-29Alcohol Policy 30Tobacco Policy 31Student-Athlete Continuing Eligibility 32-36Student-Athlete Financial Aid Appeals Process 37Financial Aid & Career Ending Injury 38Disclosure of Outside Scholarships 38Student-Athlete Time Limits 38-39NCAA Transfer Information 39-40East Coast Conference Intra Conference Transfer Policy 41Student Host Agreement 42Gambling Activities 43Sources 44

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Dear Student-Athlete,

The intercollegiate Athletic Department of Roberts Wesleyan College is committed to the overall vision and mission of the college. The department strives to have its athletes reach their full potential in all areas of the athletic experience academically, spiritually, socially, and through the realm of competition.

We encourage our student athletes to integrate their Christian faith into their athletic experience. This is done by stressing the development of character, sportsmanship, and servant leadership.

Redhawk Athletics is a member of National Christian College Athletic Association (NCCAA) and is currently in the process of transitioning to the National Collegiate Athletic Association at the Division II level. This dual affiliation offers our student-athletes a variety of opportunities for competition as well as post-season play.

We belong to the very competitive NCAA DII East Coast Conference (ECC).

I believe Roberts Wesleyan College has a lot to offer today’s student, both academically and athletically.

Sincerely,

Bob Segave

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STATEMENT OF PURPOSES AND OBJECTIVES

Statement of Philosophy: RWC Athletics exist as an integral part of the mission of Roberts Wesleyan College, and its dedication to “education of character”. RWC’s educational philosophy is built on the assumption that education must address the whole person as a physical, rational, psychosocial, and spiritual being. The athletic program presents its student-athletes a valuable opportunity to develop their God-given talents and abilities. Through the proclaiming and modeling of Christ-like character by those in leadership, Roberts Wesleyan Athletics provides purposeful instruction and opportunity in the integration of faith and sport, spiritual growth, personal development, and leadership development.

Objectives: Roberts Wesleyan College offers an intercollegiate athletics program to provide an opportunity for skilled athletes to participate in sport competition at an advanced level. To support this, RWC’s goal is to recruit, develop and retain technically and ethically competent coaches with a heart for ministry.

The following are specific objectives of the Roberts Wesleyan Athletic program:

1. To provide an opportunity for men and women to participate in a variety of sport competitions at an advanced level.

2. To provide an opportunity for student-athletes to excel to the highest potential of his or her ability.

3. To develop physical fitness, athletic skill and knowledge, good sportsmanship and other desirable social and personal qualities.

4. To encourage participants by recognizing that athletes are first and foremost students.

5. To provide a quality athletic program built on high ethical standards, resistant to the prevailing push to win at all costs.

6. To employ coaches and staff, consistent with RWC and athletic department philosophy and standards of integrity, moral conduct and sportsmanship.

7. To promote unity between the athletic teams, RWC students, faculty, alumni, friends and the Chili Community through common identity and supportive fellowship.

8. To place the welfare of the participants above any other consideration. To provide medical supervision for all aspects of the program.

9. To provide facilities and equipment for the program conforming to all aspects of official game rules and promoting optimum health and safety standards.

SPORTS OFFERED

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Men’s BasketballWomen’s BasketballMen’s SoccerWomen’s SoccerMen’s LacrosseWomen’s LacrosseWomen’s VolleyballMen’s GolfMen’s Cross CountryWomen’s Cross CountryMen’s Indoor Track and FieldWomen’s Indoor Track and FieldMen’s Outdoor Track and FieldWomen’s Outdoor Track and FieldMen’s TennisWomen’s TennisWomen’s BowlingMen’s SwimmingWomen’s Swimming

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ATHLETIC DEPARTMENT STAFF 201 6 -201 7

REDHAWK Hot Line; 594-6005 Department Fax 594- 6580

Name Position E-Mail Cell/Home Ext. Office

Gary Andrews Women’s Basketball Coach andrews_gary@roberts.edu (260) 704-2738 Ext. 6512 VAC 122

Assistants: Jack Rosati jrosati002@rochester.rr.com (585) 530-0000Brittany WilliamsMarissa Bunce

Becky Bonner Senior Woman Administrator bonner_becky@roberts.edu (585) 750-0895 Ext. 6149 VAC 117Women’s Tennis Coach

Kristin Concordia Women’s Lacrosse Coach concordia_kristin@roberts.edu (585) 260-4836 Ext. 6169 VAC 123

Assistants:Pete Bell (585) 749-4464

Sharon Conley Athletics Admin Assistant conley_sharon@roberts.edu (585) 738-2590 Ext. 6130 VAC 116

Lance Davis Director of Operations davis_lance@roberts.edu (585) 402-9725 Ext. 6223 VAC 120

Rocky Delfino Men’s Lacrosse Coach delfino_rocky@roberts.edu(585) 303-4831 Ext. 6855 Pool Office

Assistants: Ian Nash (585) 260-4509Colin Cornarie

Heather D’Errico Women’s Bowling Coach derrico_heather@roberts.edu (585) 880-1135 Ext. 6687 VAC 111

Andrew & Men’s & Women’s C –C dorr_andrew@roberts.edu (585) 831-3297 Ext. 6513 VAC 124Jennifer Dorr dorr_jennifer@roberts.edu (585) 739-5844

Joe Fingler Athletic Trainer fingler_joe@roberts.edu (585) 410-8044 Ext. 6566 VAC 150

Ted Johnson Sports Information Director johnson_ted@roberts.edu (585) 813-1787 Ext. 6168 VAC 111

Rachele Jones Athletic Trainer jones_rachele@roberts.edu (585) 402-9503 Ext.6566 VAC 150

Tom Linhart Men’s Tennis Coach linhart_tom@roberts.edu (585) 703-9469 Ext. 6192 VAC 110

Rob McCoy Men’s Basketball Coach mccoy_robert@roberts.edu (585) 298-8892 Ext. 6515 VAC 122

Assistants: Mark Saladzius saladzius_mark@roberts.edu (585) 764-4654 Ext. 6507 VAC 122Herb Alexander alexander_herbert@roberts.edu (248) 752-6218

Sarah McClellan Women’s Soccer Coach mcclellan_sarah@roberts.edu (607) 765-8628 Ext. 6962 VAC 119

Assistants: Roger Groome groome_roger@roberts.edu (731) 695-9584Dragan Mitervski mitrevski_dragan@roberts.edu (585) 721-9686

Merl McGinnis Track Coach mcginnis_merlin@roberts.edu (585) 590-0978 Ext. 6891 VAC 113

Assistants: Dave George (585) 594-1315Andrew DorrJennifer DorrKate Clyde kateclyde214@yahoo.com (843) 441-1350Chris Brhel c_brhel@yahoo.com (585) 414-2328

Kristen Milne Senior Compliance milne_kristen@roberts.edu (603) 738-5712 Ext. 6191 VAC 112Administrator

Hannah Nickerson Events Manager nickerson_hannah@roberts.edu (585) 683-3874 Ext. 6193 VAC106

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Doug Porterfield Women’s Volleyball Coach portfield_doug@roberts.edu (909) 908-3185 Ext. 6565 VAC 121

Assistants: Hannah Sawicki Sawicki_Hannah@roberts.edu (716) 997-0715

Scott Reber Men’s Soccer Coach reber_scott@roberts.edu (585) 202-2537 Ext. 6514 VAC 114

Assistants: Peter Mastrogiovanni (585) 734-9989 Andrew Stewart (585) 733-1234Mike Martone

Bob Segave Athletic Director segave_robert@roberts.edu (585) 261-7547 Ext. 6357 VAC 115

Ken Starkweather Golf Coach kstarkweather@rochester.rr.com (585) 737-6765 Ext. 6189 VAC 241

Assistants: Jon Meyers meyers_jonathan@roberts.edu

OTHER IMPORTANT NUMBERS

Mike Broberg Dean of Students brobergm@roberts.edu Ext. 6532 RINKEREmily Smithers Faculty Athletic Rep. Smithers_Emily@roberts.edu Ext. 6656 CHESBROSteve Field Director of Financial Aid fields@roberts.edu Ext. 6391 RINKERRuth Logan Title IX Officer LoganR@roberts.edu Ext 6260 RINKER

VACMichele Lupo VAC Director (585) 509-2720 Ext. 6508Ron Sadler VAC Evening Supervisor (585) 734-7938 Ext. 6911Front Desk Ext. 6290

FACILITIESRich Greer Director of Facilities GreerR@roberts.edu Ext. 6160Ken Beguhl Bus Driver (585) 202-8107 Bill Schult Grounds (585) 509-5662

PHYS. ED.

Elaine Gregory Director of Physical Education gregory_elaine@roberts.edu (585) 889-1564 Ext. 6138 HASTINGSChristine Pessagno Assistant Professor of P. E. pessagnoc@roberts.edu Ext. 6510 VAC

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FACILITIES

Indoor Facilities The Voller Athletic Center, built 1987; renovated in 2010 Arena seats 2,000 Houses 4 basketball courts, 4 volleyball courts, 150-meter track, 2 racquetball courts,

competition size pool, weight room, training room and team rooms The training room offers athletes and students a place to go to have injuries and pains

checked out by the college’s trainer

Outdoor Facilities 1,200-seat soccer stadium with lighting for night competition Men’s and Women’s locker rooms with training rooms 8 lane Mondo track Synthetic sports turf practice field complete with lights 5 mile cross country course 6 tennis courts

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Division IINCAA Mission

To govern competition in a fair, safe, equitable and sportsmanlike manner, and to integrate intercollegiate athletics into higher education so that the educational experience of the student-athlete is paramount.

Division II

Life in the Balance. Higher education has lasting importance on an individual’s future success. For this reason, the emphasis for the student-athlete experience in Division II is a comprehensive program of learning and development in a personal setting. The Division II approach provides growth opportunities through academic achievement, learning in high-level athletic competition and development of positive societal attitudes in service to community. The balance and integration of these different areas of learning opportunity provide Division II student-athletes a path to graduation while cultivating a variety of skills and knowledge for life ahead.

DII Attributes

What we stand for Learning Service Balance Sportsmanship Resourcefulness Passion

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Mission Statement: The East Coast Conference is committed to the highest standards of scholarship, sportsmanship, teamwork, and citizenship. Its mission is to promote the total person concept in its student-athletes which stresses the abilities to excel in academic achievement, athletic competition, and positive character traits

The NCAA Division II East Coast Conference (ECC) currently incorporates nine schools, stretching from Western New York, to the Southern Central region of Connecticut and down to Washington, D.C. Members include:

University of Bridgeport (Conn.)University of the District of Columbia (Washington, D.C.)LIU Post (Brookville, N.Y.)Mercy College (Dobbs Ferry, N.Y.)Molloy College (Rockville Centre, N.Y.)NYIT (Old Westbury, N.Y.)Queens College (Flushing, N.Y.)Roberts Wesleyan College (Rochester, N.Y.) St. Thomas Aquinas College (Sparkill, N.Y.)

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National Christian College Athletic Association

NCCAA Student-Athletes Code of Conduct

Athletics plays a significant role in the holistic education of student- athletes. It is a powerful tool to develop leadership skills and godly character development. Every effort should be made to demonstrate the highest standard of excellence and godly character.

Therefore, relying on God, with the help of my coaches and teammates, I will strive to:

Follow all guidelines of the National Christian College Athletic Association (NCCAA) letter and spirit, and place myself in compliance with the association.

Provide student records as well as accurate and complete information concerning all aspects of my playing to the NCCAA and other public forums.

Treat coaches, administrators and officials with respect as the authority figures placed over me as I represent my institution and the NCCAA.

Treat fellow student-athletes with respect and celebrate their diversity regardless of gender, ethnicity or cultural background.

Instill godly character in my teammates by demonstrating high standards of personal honesty and integrity.

Accept responsibility for my behavior and performance in the academic arena as well as the athletic arena.

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STUDENT-ATHLETE EXPECTATIONS AT ROBERTS WESLEYAN COLLEGE

Be mindful of how you act: Conduct yourself in a manner that upholds the values and mission of Roberts Wesleyan College and the Individual team’s program. Players will respect each other, coaches, officials, and opponents at all times.

Attend all required scheduled practices, competition, conditioning and team events. Remember that per NCAA Rules, unexcused absences from practice or competition constitutes “quitting the team”.

Maintain academic eligibility, which includes achieving at least a 2.0 cumulative grade point average. (Also, see Continuing Eligibility under Compliance on the athletic website.)

Consult your coach and Kristen Milne, the Compliance Administrator before making any changes in your schedule. Your eligibility can be affected by dropping or withdrawing from courses, or dropping credits. This would cost the entire team forfeited games due to eligibility issues. You must remain full-time to compete.

Communicate with your professors in advance of a missed class in order to secure work or make arrangements for missed exams. Due to sports competitions and travel, you will miss class time. The Athletic Department will contact all professors with schedules, but the expectation is that you will communicate with your professors. You may not miss class for team practice.

Attend all classes. Since you are already missing class time, attendance is expected at all other times. If you find yourself struggling with a class do not keep this to yourself! Talk to you coach and the FAR, Laura Falco. Utilize your professors, the Student Learning Center in the library, and your team faculty athletic mentor.

Complete and turn in all Roberts Wesleyan College and NCAA paperwork each year, including the Drug & Alcohol Testing Consent Form. (Forms are located on the website or handed out in Compliance Meetings.)

Be mindful of what you do: No alcohol, drugs, smoking: A decision to do this will put your position on the team and athletic scholarship in jeopardy. NCAA DII random drug testing will be conducted. The college will also administer random drug testing.

Be mindful of what you say: No swearing on campus, during practice, competition or at any other activity. It casts a negative light on you, your team and school as a whole.

Comply with the college’s rules regarding on-campus housing. Follow rules set by college about visitation and open hours.

Be advised that Facebook and Twitter posts are a source of information and substantiation for your coaches and college staff.

No sports wagering as stated in the initial compliance meeting.

Report any injury or illness to the staff members assigned to your sport: Coach, Athletic Trainer, Nurse Practitioner. It is expected that you utilize the sports medicine staff to treat and recover from any injury.

Permission must be received by your coach prior to participating in an intramural sport.

Follow Team Travel Guidelines.

• Team Travel Guidelines: When traveling for off-campus competitions, it is expected that all members of the travel

party ride in department provided transportation. Only in exceptional circumstances, and

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with prior approval from your coach, will student-athletes be allowed to travel to and/or leave a competition site separate from the travel party.

Dress appropriately including, Roberts apparel, and any team program dress code. When staying overnight in hotel accommodations, all student-athletes must adhere to the

program head coach guidelines and instructions (ie. Inform coach of any problems with your room, be on time for team meetings, meals, departures, etc. and abide by curfews set forth by coaching staff).

Make sure your coach knows your whereabouts at all times. Hotel incidentals (such as laundry, internet fees, additional meals, long distance or local

calls, or pay television/movies) are not allowable expenses by NCAA rules. All incidentals should be turned off by the hotel and abided by travel members.

Take proper care of hotel rooms and be respectful of other hotel guests. Vandalism and theft of any kind in hotels, restaurants, competition sites or any other place will not be tolerated.

As a student-athlete representing Roberts, each team member is viewed as a role model on campus and within the community. The actions of student-athletes may directly influence how people perceive his/her team and the Athletics Department, as well as the College. Student-athletes are expected to conduct themselves in a way that brings respect to themselves, their teammates, their team, and Roberts. This is true whether he/she is representing Roberts at a competition or he/she is involved in an activity having no relation to Roberts athletics, Student athletes are expected to lead by example and encourage others to set high ethical standards for themselves.

NCAA FINANCIAL AID AGREEMENTSA REMINDER THAT THE FINANCIAL AID AGREEMENTS THAT ARE SIGNED BY YOU AS A STUDENT-ATHLETE INCLUDE…

As a student- athlete on an NCAADII team, the Athletics Grant-in-Aid will be cancelled or reduced during the period of the award if you:

Render yourself ineligible for athletic competition. (for example, by carrying less than 12 credits)

Fail to attend classes and/ or give your best efforts in your academic studies. Gave false information on your application, FAFSA, letter of intent or Athletics Grant-

in-Aid Agreement; Misrepresent information on any College application, Letter-of-Intent, or Financial

Agreement. Engage in serious misconduct warranting disciplinary penalty. Withdraw voluntarily from your sport for personal reasons. Do not comply with team rules or policies

Note: A pattern of unexcused absences (or tardiness) from practice, competition or meetings is defined by the NCAA as your voluntary withdrawal from the team. In other words, it will constitute as you having quit the team and your Athletics Grant-in-Aid will be terminated immediately.

VOLUNTARY WITHDRAWAL FROM THE TEAM/QUITTING THE TEAM A student-athlete will be considered as having officially separated themselves from a sport, or can be dismissed from a team, if any of the following circumstances exist:

1. The student-athlete has missed more than three consecutive practices, team meetings, etc. without informing the head coach as to the reason(s) why.

2. The student-athlete fails to adhere to the required guidelines of practice, conditioning, medical treatments prescribed by the Head Athletic Trainer or the team doctor.

3. The student-athlete has repeated violations (two or more) of the Roberts Wesleyan College student code of conduct or that body of expectations and guidelines cited in the Student-Athlete Handbook.

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4. The student-athlete has been found guilty of civil or criminal statutes greater than those classified as a misdemeanor.

5. The student-athlete have brought immeasurable disrespect upon him or herself, the coaches, or the team and the university through his or her personal behaviors or through materials posted on social networks.

A student-athlete should be advised that voluntary withdrawal or quitting the team could potentially forfeit their athletic scholarship for the remainder of the academic year. Coaches need to be prepared to show necessary documentation in the case of an appeal from a student-athlete that has had his or her athletic aid cancelled due to any of the above stated reasons.

GUIDELINES FOR MULTIPLE SPORT ATHLETES    

An athlete participates in the first sport they participate in until the season is concluded unless otherwise agreed upon prior to the season.

If sports overlap in season, the athlete participates in both sports as long as practices aren’t at the same time. Priority goes to initial sport participated in or the sport providing a scholarship (if the other doesn’t). The number of hours may not exceed compliance regulations of 20 per week. In addition there must always be a day off taken per week.

If there is a game in one sport and a practice in another, then participation in the game takes priority. Exceptions such as away games prior to playoffs etc, will be determined by the AD and Assistant AD Council if coaches can’t agree.

If a multiple sport athlete is in-season and another sport they participate in is in their off-season play, the athlete will only participate in the in-season sport unless both coaches agree.

Play-offs, Regional and National events take priority.

ECC Games should also be held as a priority.

POLICY FOR RETURNING MULTIPLE SPORT ATHLETES

At the beginning of 2nd semester, coaches will ask their student-athletes if they are planning on participating in multiple sports for the next school year. Based on this information, the coach identifies what their scholarship will be. The coaches involved will communicate with each other what their decision is. The student-athlete reads over the guidelines and verifies they understand and signs off with the Senior Compliance Administrator.

ATHLETIC TRAINING ROOM POLICIES

GeneralStudent-athletes are required to follow all athletic training room rules posted inside the athletic training room. The athletic trainer holds the right to deny treatment to an athlete and prohibit him/her from participation.

Operational Hours

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M-F: Open 11:00 (Mondays 12:00) to 30 minutes after last in-season practice or gameSaturday: Open 1 hour before first practice if no game, and 2 hours before first gameSunday: Training Room is closed*Holidays: Times vary upon team’s schedules

Physicals/Insurance InformationAll new student-athletes (Freshmen, Transfers, Walk-Ons) are required to have an annual physical six months prior to any team activity (practice, lifting, etc.). If a student’s physical is not on file, it is considered not completed and participation will be denied until complete. There are no exceptions. Physicals can be scheduled through the school health center or one’s own family physician. New athletes must also complete a “Contacts and Health History” form in order to participate. Returning athletes are required to complete a “Returning Athlete Health History” form six months prior to any team activity. A full physical will not be necessary for returning athletes unless otherwise stated by the Head Athletic Trainer (i.e. a serious injury or illness occurred). A list of completed physicals will be updated and forwarded to coaches by the school nurse and compliance administrator. All athletes must also have on file in the athletic training room results of a Sickle Cell Trait test from their physician or a signed copy of the Sickle Cell Waiver form.

InsuranceRoberts Wesleyan College upholds to the highest standards to protect its student-athletes from harm. Unfortunately, total safety during participation interscholastic athletics cannot be guaranteed. For this reason, all student-athletes are required to maintain current health insurance to be allowed to participate. All student-athletes must submit a copy of their insurance card to the Health Center.

InjuriesAthletes are expected to report all injuries to their coach and athletic trainer as soon as possible. This will expedite return to play. Athletes must be cleared by the athletic trainer to return to participation if any time was missed due to injury/illness. Athletes will be referred to a Specialist/Doctor if necessary. If an athlete is seen by an “outside” medical care provider due to injury, a note verifying return to play must be handed into the athletic trainer before return to play.

Treatments and Rehabilitation

All treatments and rehabilitation are scheduled on an individual basis. The athletic training room will be closed 3:00 – 4:00 every day to general treatments and rehab due to practice preparation.

Water, Ice, Med-kits Teams are responsible for taking their water coolers and med-kit out to practice and

returning them each day. Athletes are responsible for filling personalized water bottles. The athletic trainer staff will supply fields/courts with water, ice, and med-kits for home games. Teams are responsible for bringing med-kits to and from away games.

SOCIAL MEDIA POLICY

Social media websites are a great way to communicate and connect with others, it is advised that you are cautious about the information and pictures you post (or others post about you), as they may adversely affect your personal safety, personal and institutional reputation, and career advancement. The Roberts Wesleyan College Department of Athletics expects all student-athletes to maintain the highest standards of social and personal conduct.

While participating in social networking sites, please keep the following guidelines in mind:• The information posted can be viewed by a larger audience than you might be aware of even if you limit access to your site.

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• Exercise caution as to what information you post on your website including posts about your whereabouts, plans, where you live, phone numbers or any other personal information. • There is a growing trend for employers to check Google and social networks to gather information about potential candidates. The online persona you create today may be available when you begin your internship or full-time job search or when you apply to professional or graduate school.

SOCIAL MEDIA BEST PRACTICES

Think twice before posting. If you wouldn’t want your coaches, teammates, family or future employer to see your post, don’t press SEND.

Be accurate. If you make a mistake, delete post and correct it quickly. Be respectful. Be positive and encouraging. Treat others the way you would like to be

treated. Be honest. Thank your fans and supporters. Remember many different audiences will see your posts including media, fans, alumni,

children, student-athletes, parents, staff and faculty. Promote your school. Link back to other Roberts and Redhawk postings. Remember the internet is permanent. Even if you delete something, it’s still out there

somewhere. Avoid topics that may be considered objectionable, inflammatory, offensive, or hurtful. Exercise caution as to what information you post on your website including posts about your

whereabouts, plans, where you live, phone numbers or any other personal information. Don’t assume that privacy settings will keep your posts from getting widespread attention. Be in the right state of mind when posting. Don’t engage in social media while being angry,

upset, or your judgement is impaired in any way. Due to NCAA regulations, you may NOT post any recruiting information regarding a

Prospective Student Athlete on Any social network site. Never comment on a recruit and their activities or potential enrollment, including retweets! Only after a recruit has paid their admissions deposit or signed an NLI, is it allowable to publicly comment on their joining the team.

Why follow these best practices? What you post may affect your future. Potential employers and internship supervisors use social network sites to screen candidates as well as graduate programs and scholarship committees

Student-athletes are highly visible representatives of Roberts Wesleyan College and are expected to uphold the values and responsibilities of the college while meeting all requirements set forth by the NCAA, ECC, and the Department of Athletics. The Department of Athletics prohibits malicious and reckless behavior when utilizing public media outlets. It is important that student-athletes recognize the power of public media domains and the potentially negative image that they can portray about student-athletes, coaches, the athletics program and the College.

Any inappropriate activity or language, including first time offenses, is subject to investigation and possible sanction by the Department of Athletics.

Sanctions imposed by the Director of Athletics may include, but are not limited to, the following:• Written notification from the Director of Athletics or designee to the student-athlete outlining the policy and requiring the unacceptable content is removed.• Temporary suspension from the team for a prescribed period.• Indefinite suspension from the team.• Dismissal from the team.• Non-renewal of athletic grant-in-aid.

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SAACThe Student Athlete Advisory Committee (SAAC) is a committee made up of student-athletes assembled to provide insight into the student-athlete experience. Two representatives from each sport at Roberts Wesleyan College are a member of SAAC. The SAAC offers input on the rules, regulations and policies that affect student-athletes' lives at Roberts Wesleyan College. Topics of discussion and planning include academic concerns, community service and community engagement opportunities, Make-A Wish fundraising opportunities and new NCAA legislation. The NCAA mandates that all member institutions have SAACs on their campuses.

Mission Statement The mission of the Roberts Wesleyan College Student-Athlete Advisory Committee is to enhance the total student-athlete experience by promoting opportunity, protecting student-athlete welfare, acting as a liaison between student-athletes and administration, and fostering a positive student-athlete image. Representatives on SAAC have the opportunity, as leaders on their teams and on campus, to plan and promote community engagement and community service opportunities.

Purpose• Generate a student-athlete voice within the institution• Solicit student-athlete response to proposed NCAA legislation• Organize community service and community engagement efforts• Create a vehicle for student-athlete representation on campus-wide or conference-wide committees

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ROBERTS WESLEYAN COLLEGE ON-CAMPUS SUPPLEMENTAL PROGRAMS

The Learning CenterThe Learning Center provides academic support services to all students and faculty of Roberts Wesleyan College. Individual assistance, small group instruction, workshops, seminars, tutoring, and mediated instruction may be arranged on a drop-in basis or by appointment. Assistance is available for developing the organizational skills, reading, writing, critical thinking, and study habits necessary for academic success. Classes in the English for Speakers of Other Languages program are designed to develop proficiency in English and to prepare international students for college classes. The Learning Center also coordinates services based on individual needs for students with disabilities.

Students with DisabilitiesBased on individual needs, the Learning Center coordinates services and accommodations for students with disabilities. Students requesting services must provide complete and current documentation of a disability before any accommodations can be provided. All accommodations are subject to approval by the Coordinator of Services for Students with Disabilities. For further information, please contact the Learning Center in the B. Thomas Golisano Library.

Golisano Library

FacilitiesOpened in August 2007, the B. Thomas Golisano Library is a 43,000 sq. ft. state-of-the art facility designed on an information commons model. Features include: a 32-station computer lab and a café study area with a gas log fireplace, both open to students on a 24/7 basis; a 28-station information commons with network printing and easily accessible reference assistance; 11 group study rooms; a 42-station instructional lab that can be portioned into separate 24- and 18-station classrooms; the campus Learning Center; a small screening room; a wide variety of comfortable table, carrel, and lounge furniture study seating; extensive use of green technology (including a geothermal-based HVAC system); and wireless network access throughout. The full library is open 93 hours per week during the academic year, with queries accepted via telephone, electronic mail, and instant messaging, as well as in person.

Reserve Officer Training Corps (ROTC)Roberts Wesleyan College students may participate in Army ROTC courses offered on the RWC campus through SUNY Brockport. These are elective courses that prepare students for leadership in civilian or military careers. Courses consist of classroom instruction, practical laboratories, and physical fitness training designed to enhance organizational leadership, decision-making, and problem-solving skills. Included are courses in Military Leadership and Military Conditioning. Both Army and Air Force ROTC courses are also available at Rochester Institute of Technology (see Off Campus Study Programs).

Information ResourcesThe library provides a full range of print and electronic resources to support the curriculum. On-site collections include more than 135,000 books and bound journal volumes, about 700 current journal subscriptions, a substantial recorded music collection, and a collection of classic films on DVD and videocassette. Electronic resources include more than 90 subscription databases, most accessible by students and faculty both on and off campus. These databases provide indexing and abstracting for a broad spectrum of the academic journal literature, articles in full text from more than 20,000 journals and newspapers, key reference works, e-books and documents, streaming audio for classical and jazz music recordings, and streaming video for selected theater productions. The library Web site also provides subject guides that include links to relevant Internet sites.

Information Technology Services

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Roberts Wesleyan College maintains computing facilities for the benefit of students, faculty, and staff. The Information Technology Services department offers training and support for all computer hardware and software on campus. ITS offices are located in the lower south wing of the Smith Science Center or can be reached at 585.594.6898 or helpdesk@roberts.edu.

Classroom ComputersAll classrooms are equipped with a computer connected to the classroom's projection and sound system. These computers are loaded with the Windows operating system and Microsoft Office and are connected to the College network and the Internet.

Computer LabsAll lab computers are equipped with software to allow students to do their course related assignments, access the Internet, and use their personal email. In addition, some computers have specific academic software for specific courses.

Discipline-specific Computing LaboratoriesSeveral departments have computer labs dedicated to specific purposes. The following list cites several examples.

Learning Center: computers used for the ESOL program Library: computers used for CD-ROM database workstations Social Sciences: computers used for psychology laboratory simulation exercises Biology: computers used for ecosystem simulations and data acquisition systems Physics: computers used for data acquisition and data analysis Music: computers used for listening training and music creation Art: computers used for graphic design applications Nursing: computers used for tutorials, clinical simulations, and class assignments

ITS works with each division to evaluate and select available hardware and software that is appropriate for their discipline and within the College guidelines for new purchases. ITS will work with each division on hardware and software installation, troubleshooting, and repairs.

NetworkingThe campus network allows faculty, staff, and students to use e-mail, shared network storage space (H: drive for individual documents, G: drive for division documents, and W: drive for campus documents), shared printers, and the Internet. All Internet usage must be consistent with Roberts Wesleyan College's Mission Statement, Community Ethos Statement, and other supporting documents of Roberts Wesleyan College.

Acceptable UseThe efficient operation of these facilities requires cooperation between users and the staff of Information Technology Services (ITS). The hardware and software in these facilities is the property of the College. Use of the computing facilities is a privilege that can be withdrawn if users abuse the hardware or software, or violate the rights and needs of others.

Media Support ServicesMedia equipment for student and faculty use includes digital video cameras, digital still cameras, digital and cassette audio recorders, audio and video editing facility, media production facility, TV studio, DVD/CD production and duplication, microphones, lamination, scanning, portable video/data projectors, portable PA system, and computer interfaces for classroom presentations. Instruction, equipment, and assistance are available to students and faculty for any class project through the Media Services Department. Media Services is also responsible for the repair, purchase, and distribution of all audio-video equipment. For requests or questions about these services, call extension 6492 or email kellsj@roberts.edu.

ROBERTS WESLEYAN COLLEGE COUNSELING CENTEROur Vision:

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The Roberts Wesleyan Counseling Center will be a Christ-centered, grace-filled place of healing, growth and learning.Our Mission/Purpose:

1. To provide preventative and restorative mental health services to our clients who are RWC students.

2. To offer high quality graduate internships. By doing this we seek to maximize the health, well-being and potential of those we serve.

Our Values:Competence - by equipping our staff with the tools and skills necessary for holistic professional practiceExcellence - in what we do by maximizing our strengths and understanding our limitationsHope - by working to dismantle barriers to personal growth whether psychological, financial, spiritual or systemicIntegration - of Christian truth and sound counseling practiceIntegrity - demonstrated through honest, ethical practices and professional accountabilityRelationship - by working together as a team and in collaboration with our clients and community resourcesOur Philosophy:Our counseling philosophy is built on the assumption that counseling must address the whole person as a physical, rational, emotional, sexual, social and spiritual being. We are indirect, in that, like Christ, we honor client self-determination. We are direct in our approach in that we build upon the truths contained in the Word of God and lived out in the life of Jesus Christ. We believe that counselors living their Christian faith in their practice, make a difference. Accordingly, we attempt to offer a variety of services relevant to an extended range of student and community concerns. We strive to help our clients:

Develop a more integrated sense of self Work towards individual meaning and purpose for their lives Develop respectful and enduring relationships with othersThese goals are sought in an

atmosphere that is confidential, as well as comfortable for all persons, regardless of race, gender, sexual orientation, ethnic background, age, citizenship or physical status.

STUDENT-ATHLETE GRIEVANCE PROCEDURES

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The Athletic Department at Roberts Wesleyan College is committed to providing an atmosphere in which conflicts are addressed in a constructive manner through open and honest communication. The following procedures are designed to help student-athletes resolve issues that arise as a result of their participation in intercollegiate athletics. A student-athlete who is dealing with an academic issue should contact the Faculty Athletics Representative. In addition to any Department of Athletics policies and procedures, student-athletes always have available to them the college procedures that are available to all students. A student-athlete who wishes to obtain more information about these procedures should refer to the Roberts Wesleyan College Student Handbook available on the Intranet.

If conflict occurs, all involved should approach the problem in an appropriate time, place, and manner.

A 24 hour “cooling off” period is recommended prior to any attempt at conflict resolution.

Every attempt should be made to solve the conflict at the lowest level. All arrangements should be made via email.

A grievance between a student-athlete and a coach or staff member may be addressed through the following steps:Assistant Coach:

Step 1: The student must discuss the issue directly with the Assistant Coach involved in an attempt to resolve the conflict. Contact the Assistant Coach via email and arrange to meet in person to discuss the issue. If resolved at that level, the Head Coach should be informed of the interaction and resolution.Step 2: If the issue is not resolved with the Assistant Coach, the student may request a meeting with the Assistant Coach and the Head Coach.Step 3: If the issue is not resolved with the Head Coach, the student may request a meeting with the Head Coach and the Athletic Director and/ or the SWA. Step 3: If necessary, the student may then request a meeting with the Head Coach, the Athletic Director and/ or the SWA and the VP for Student & Organizational Development.

Head Coach:

Step 1: The student must discuss the issue directly with the Head Coach involved in an attempt to resolve the conflict. Contact the Head Coach via email and arrange to meet in person to discuss the issue. Step 2: If the issue is not resolved with the Head Coach, the student may request a meeting with the Head Coach and the Athletic Director and/ or the SWA. Step 3: If necessary, the student may then request a meeting with the Head Coach, the Athletic Director and/or the SWA and the VP for Student & Organizational Development.

Staff member:

Step 1: The student must discuss the issue directly with the staff member involved in an attempt to resolve the conflict. Contact the staff member via email and arrange to meet in person to discuss the issue. Step 2: If the issue is not resolved with the staff member, the student may request a meeting with the staff member and the Athletic Director and/ or the SWA.Step 3: If necessary, the student may then request a meeting with the staff member, the Athletic Director and/ or the SWA and the VP for Student & Organizational Development.

Refer to the Student-Athlete Handbook for issues of: Eligibility, Scholarships, NCAA RegulationsContact the Senior Woman Administrator and/or campus Title IX Officer: For Title IX issuesDiscipline and Violations

Department Discipline Disciplinary action taken with any student-athlete may come from various sources based on the significance of the violation. There are three levels of violations warranting disciplinary action. A

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student athlete may violate team rules, department rules, or be involved in a legal violation/hazing incident that involves law enforcement and possible arrest. The following is an outline of the policy regarding these three types of violations. Team Violation: All head coaches may establish their own team policies and appropriate disciplinary procedures as long as they fall within the guidelines of the athletic department. Student Athlete Expectations are outlined in the Student-Athlete Handbook. Department Violation: Any other violation of departmental policy, code of conduct, or alcohol and other drug policy will be directed to the Director of Athletics. Also, see student-athlete handbook for code of conduct and specific polices. Violation of Law or Alleged Hazing: In addition, there are violations regarding law enforcement or potential hazing that will also require departmental intervention. If any student-athlete is arrested on or off campus, that student-athlete is immediately suspended from any athletic activities until legal proceedings have been resolved. In addition, alleged hazing incidents will be turned over to the College Security Office, once the athletic department determines the claim to be reasonably legitimate. Reinstatement, if any will be determined at a later time. It should be noted that all student-athletes will be subject to and follow the protocol that College has established for handling disciplined actions for all students. Any athletic department disciplinary actions will be in addition to the College’s action.

Athletics Title IX Committee Purpose: This committee serves as an advocate and an agent to assure that RWC is a non-discrimination and harassment-free environment for all student athletes, and that the Athletics Department acknowledges that all persons are equal and essential participants in all athletic programs. Leadership: Co-chaired by Title IX Officer and Senior Woman Administrator Committee Membership: VP for Administration (Title IX Officer), Athletic Senior Woman Administrator, Director of Athletics, Athletic Compliance Officer, two Faculty members, one Coach representative Refers recommendations: Makes recommendations to the Title IX officer, Director of Athletics, or Cabinet as appropriate

ROBERTS WESLEYAN COLLEGE FACULTY ATHLETIC REPRESENTATIVE (FAR)

The faculty athletic representative is appointed to a three-year term by the President to provide a faculty viewpoint in the administration of the intercollegiate athletics programs. The FAR is involved in the academic integrity of the athletics program and in the maintenance of the welfare of the student-athlete. The faculty's voice and influence regarding intercollegiate athletics are channeled primarily through the Faculty Athletic Representative.

Appointment & Working Relations The FAR works closely with the Director of Athletics and Senior Compliance Officer with responsibilities as follows:

Works with the Director of Athletics assists to develop a campus environment in which intercollegiate athletic programs are a vital component of the educational program and student-athletes integrate in the academic and campus life of the institution

In conjunction the Senior Compliance Officer verifies initial certification and continuing eligibility for NCAA competition

Reviews appeals for student-athletes and participates in investigations of rules violations Is a member of the Compliance Committee, the Athletic Council, the Academic Guidance

and Support Committee, and assists with the Student Athlete Advisory Committee as needed

Reports relevant matters involving intercollegiate athletics to the Faculty Senate including information about the NCAA and/or conference processes, pending legislation and related issues

Participates in rules education and administers the Coaches Certification Exam Establishes the procedure for exit interviews with student athletes Participates in the Institutional Self-Study every five years

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Visible to student-athletes and address as a group each year to emphasize the academic mission of Roberts Wesleyan College and to inform the students about the FAR role as an independent source of counsel, assistance, and information

Meets on a scheduled basis with the Director of Athletics and the Presidents to periodically review the compliance-related processes of the institution

Represents the college by attending as needed meetings of the conference, the NCAA and the FARARoberts Wesleyan College FAR, Professor Emily Smithers: Smithers_Emily@roberts.edu585 594-6656

NCAA COMPLIANCE AND INFORMATION

Drug Testing Policies And Procedures

A great deal of attention is currently being focused on the abuse of drugs by student-athletes. Consistent with the health and safety principles of the NCAA, Roberts Wesleyan College’s Sports Medicine Department is committed to protecting the health and safety of its student-athletes and providing a safe environment for each participant. In connection, the Department of Athletics supports action designed to assist student-athletes coping with even the slightest substance abuse problems. These measures include drug-testing and education.

The following policy represents Roberts Wesleyan College’s drug-testing and drug education policy, which is separate and distinct from the NCAA drug-testing program (including all sanction phases). Information regarding the NCAA drug-testing program, along with a list of banned substances, is available at www.ncaa.org. The drug-testing and screening program is regarded as a preventative measure for a potential serious illness. In order to help us achieve this goal we have implemented a screening program and have outlined the disciplinary actions to be followed in the event of a positive drug test. Roberts Wesleyan College reserves the right to make changes to this policy as needed.

Office Of Sports MedicineThe sports medicine staff consists of athletic trainers, physicians and other healthcare professionals. The purpose of the sports medicine department is “to protect the health of, and provide a safe environment for each of its participating student-athletes.” This consists of appropriate preseason medical screening, health insurance reporting, risk management, planning/supervision, minimizing potential legal liability, equitable medical care, blood-borne pathogens guidelines and emergency care.

Disclosure Of Supplements

Roberts Wesleyan College neither approves of nor condones the use of supplements. Student-athletes will need to disclose any known supplements that they are taking on their medical history questionnaire and submit it to the Athletic Training Office. All student-athletes will be educated about the harming effects that supplements may have on the body and the potential positive result on a drug test. A positive drug test could result in the loss of eligibility and participation in any competition. The student-athlete is responsible for any substance that enters their body.

Banned Substances

The drug and/or alcohol testing may include analysis of, but is not limited to, the NCAA list of banned-drug classes. Student-athletes are encouraged to consult the Resource Exchange Center (REC) regularly for additional information and updated lists. The REC is a free, confidential source of information available to all involved in NCAA athletics. The REC answers inquiries regarding dietary supplements and other NCAA banned substances. The REC’s web site is www.drugfreesport.com/rec. Division II institutions use the password ncaa2.

Prohibited substances that Roberts Wesleyan College may test for include, without limitation, alcohol (in any sport), marijuana, PCP, opiates, MDMA (Ecstasy), amphetamines, cocaine, flunitrazepam (Rohypnol) and anabolic steroids. A list of banned substances will be provided to each student-athlete annually, along with a current copy of this policy. There are additional copies of this pamphlet in the Athletic Training room and Athletics office.

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Roberts Wesleyan College requires that all student-athletes keep the Sports Medicine Staff and/or team physician aware of any prescribed drugs and dietary supplements they may be taking (prior to taking the medication). In addition, student-athletes are encouraged to consult with the REC for additional information and updated lists. Roberts Wesleyan College reserves the right to test for substances not contained on the NCAA banned-drug list and may test at cut off levels that differ from the NCAA program.

DRUG TESTING

For the purpose of this policy, “student-athlete” shall mean any student at Roberts Wesleyan College who is a student currently on the sport roster/student managers.

Roberts Wesleyan College reserves the right to alter, amend or modify this drug testing policy at any time without notice to the student-athletes, coaches and/or athletics administration staff. The Roberts Wesleyan College Athletic Department believes that random drug testing and testing based on reasonable suspicion are appropriate:

Objectives To educate student-athletes as well as deter their use of banned substances. To ensure a drug free environment. To provide educational and counseling services to student-athletes who need them. To maintain the integrity of the Athletic Program. To promote a healthy and safe environment for student-athletes to participate in.

Program ConsentAs a condition of participation in intercollegiate athletics at Roberts Wesleyan College, each student-athlete will be required to sign the NCAA Drug Testing Consent Form and the Roberts Wesleyan College Consent for Drug Testing, confirming in writing that they have received, read, understand and agree to their provisions and authorizes release of test results in accordance with this policy. These Forms must be signed before the first day of practice. Failure to consent to or to comply with the requirements of this policy may result in suspension from participation or termination of eligibility to participate in intercollegiate athletics at Roberts Wesleyan College. Each student-athlete annually will be given a copy of the institutional policy and will be required to participate in an informative session describing alcohol, tobacco and other drug education and testing policies.

Procedure (Selection of Testing, Notification and Failure to Participate)1. Upon signature of the NCAA Drug Testing Consent Form and Roberts Wesleyan College Consent

for Drug Testing, all Roberts Wesleyan student-athletes will be subject to random drug testing throughout the entire calendar year. Student- athletes can be selected on the basis of position, athletic financial aid status, competitive ranking, playing time and NCAA-approved random selection or any combination of these. All current and eligible student-athletes, as well as academically ineligible freshman and transfers, injured, red shirts and walk-ons, are subject to drug testing. This also includes students serving as cheerleaders, trainers, coaches, managers, etc. in connection with the conduct of intercollegiate athletics.

Post-season/Championship Screening : Any participant or team likely to advance to post-season championship competition may be subject to additional testing. Testing may be required of all team members or individual student-athletes at any time within thirty (30) days prior to the post-season competition. If a student-athlete tests positive, he or she will not be allowed to compete at the post-season event and will be subject to the sanctions herein.

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Re-entry Testing : A student-athlete who has had his or her eligibility to participate in intercollegiate sports suspended as a result of a drug and alcohol violation may be required to undergo re-entry drug and/or alcohol testing prior to regaining eligibility. The Director of Athletics or his/her designee shall arrange for re-entry testing after the counselor or specialist involved in the student-athlete’s case indicates that re-entry into the intercollegiate sports program is appropriate.

Follow-up Testing : A student-athlete who has returned to participation in intercollegiate sports following a positive drug test under this policy may be subject to follow-up testing. Testing will be unannounced and will be required at a frequency determined by the Athletic Director or his/her designee in consultation with the counselor or specialist involved in the student-athlete’s case.

Pre-season Screening : Student-athletes are subject to pre-season drug testing and may be notified of such by the Director of Athletics or his/her designee at any time prior to their first competition.

2. The Director of Athletics and the Sports Medicine department will determine the dates and times of random testing.

3. Student-athletes will be chosen at random by Drug Free Sports and may be tested more than once regardless of the results. All student-athletes who have tested positive will automatically be tested during any subsequent year-round testing. The number of student-athletes tested is determined as a percentage of their team’s roster.

4. The student-athlete could also be chosen under reasonable suspicion. Reasonable suspicion testing may take place for a specific student-athlete whose behavior has caused a reasonable suspicion suggesting use of a banned drug. Such reasonable suspicion may be based on objective information as determined by any member of the Athletic Department and deemed reliable by the Director of Athletics or his/her designee. The staff member must complete and submit a “Drug Testing Reasonable Suspicion Reporting Form” to the Athletic Director for the accusation to be considered. Reasonable suspicion may include, without limitation:

Observed possession or use of substances appearing to be prohibited drugs,

Arrest or conviction for a criminal offense related to the possession or transfer of prohibited drugs or substances, or

Observed abnormal appearance, conduct or behavior reasonably interpretable as being caused by the use of prohibited drugs or substances.

Among the indicators which may be used in evaluating a student-athlete’s abnormal appearance, conduct or performance are: class attendance, significant GPA changes, athletic practice attendance, increased injury rate or illness, physical appearance changes, academic/athletic motivational level, emotional condition, mood changes, and legal involvement.

5. The student-athlete will be notified in-person or by direct phone communication (not by voicemail, text messaging or email). Notification will come from the Head Athletic Trainer no more than twenty-four (24) hours prior to the test. Student-athletes may be expected to report for a test directly from team events/classes.

6. The student-athlete will arrive to the testing site on time and will be required to present their student ID card or driver’s license to the collector.

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7. Failure to appear on the required test day at the required time or student-athletes who refuse to give a urine sample will be given the result of a positive test for a banned substance.

Positive Drug TestA test is considered positive if banned substances are present in the sample. The lab will notify the Head Athletic Trainer of a positive test result. The Head Athletic Trainer will then unlock the codebook containing the individual code number of each student-athlete tested. The Head Athletic Trainer will then notify the student-athlete of the results and a meeting will be set up with the student-athlete, the Head Athletic Trainer and the Director of Athletics.

All persons connected with the administration of this program, including the Director of Athletics, Athletic Trainers, coaches and staff, are bound by the strictest standards to maintain complete confidentiality of any and all information available to them as a result of their involvement with this program.

Disciplinary Actions by the NCAA for a Positive Drug Test Result during NCAA Drug Testing

A positive drug test will result in the student-athlete being withheld from all regular-season and postseason competition for a time period of 365 days.

The student-athlete will also lose a year of eligibility.

All penalties will begin from drug test collection date.

To restore eligibility after the 365 day period, the student-athlete must test negative.

If a student-athlete tests positive for a second time for any drug other that a “street” drug, the student-athlete will lose all remaining regular season and postseason eligibility.

If a student-athlete tests positive for a “street” drug following testing positive for any banned substance, the student-athlete will be withheld for 365 days following the expiration of any previous positive drug testing ineligibility and will lose an additional year of eligibility.

All student-athletes who receive a positive test must undergo the prescribed counseling as ordered by the institutional counseling staff.

All student-athletes who receive a positive test may be asked to undergo additional drug education seminars, online drug education or any other educational tool.

Disciplinary Actions by Roberts Wesleyan College

First Violation

1. The Head Athletic Trainer will notify the student-athlete and Director of Athletics.

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2. There will be a meeting between the student-athlete, Director of Athletics, Head Coach and Head Athletic Trainer.

3. The student-athlete will be suspended from the next 15% of competitions (including NCAA post-season; not scrimmages or intrasquad competition) and all related practices starting from the date of the positive test. If there is a positive test in the off-season, the suspension will carry into the first 15% of competitions of the next season.

4. The student-athlete will be required to attend mandatory drug counseling assessment session(s) as determined by the Director of Athletics.

5. The student-athlete will be required to do 10 hours of community service.

Second Violation

1. The Head Athletic Trainer will notify the student-athlete and Director of Athletics.

2. There will be a meeting between the student-athlete, Director of Athletics, Head Coach and Head Athletic Trainer.

3. The student-athlete will be suspended for one calendar year.

4. The student-athlete will lose all athletic scholarships.

5. The student-athlete will be required to attend mandatory drug counseling assessment session(s) as determined by the Director of Athletics.

6. The student-athlete will be required to do 20 hours of community service.

7. The student-athlete’s parents will be notified by the Head Coach.

Third Violation

1. The Head Athletic Trainer will notify the student-athlete and Director of Athletics.

2. There will be a meeting between the student-athlete, Director of Athletics, Head Coach and Head Athletic Trainer.

3. The student-athlete will be permanently suspended from all Roberts Wesleyan College intercollegiate athletics.

4. The student-athlete’s parents will be notified by the Head Coach.

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Appeals Process

Student-athletes who test positive for a banned substance by the laboratory retained by Roberts Wesleyan College may, within 48 hours following receipt of notice of the laboratory finding, contest the finding. Upon the student-athlete’s request for additional testing of the sample, the Head Athletic Trainer will formally request the laboratory retained by Roberts Wesleyan College to perform retesting on the B Vial (half of the original sample), which is taken at the time of the original sample and kept separate. B Vial findings, whether positive or negative, are considered final. Any additional testing requested by the student-athlete will be done so at their own expense.

Student-athletes who test positive under the terms of the Roberts Wesleyan College Drug Testing Policy are entitled to a hearing with the Director of Athletics and the Associate Vice President for Student Development and Dean of Students prior to the imposition of any sanctions. Requests for such hearings must be made in writing, and received by the Director of Athletics within 48 hours of notification of a positive test result. If the 48 hours would end on a weekend, the request must be made by noon on the next business day. Student-athletes may be withheld from competition during the appeals process if deemed appropriate by the Director of Athletics.

The student-athlete may have an advocate, or other representative, present during the hearing if they so desire. However, the student-athlete must present their case. The meeting will take place no more than seventy-two (72) hours after the written request is received. Either the student-athlete or the other parties involved may request an extension of time to the Director of Athletics, who will consider whether to grant the extension upon showing of good cause. These proceedings shall include an opportunity for the student-athlete to present evidence, as well as to review the results of the drug test. The proceedings shall be confidential, and the decision of the Director of Athletics, or designee, regarding the sanction to be imposed shall be final.

In the event that the institution would like to appeal an NCAA positive drug test, the Director of Athletics will first determine that there is an adequate reason to request an appeal. If an adequate reason exists, the request for appeal will be submitted by the Director of Athletics, within 2 business days, to Drug Free Sports (NCAA Drug Testing Protocol 8.2.2.7.2). After the institutional request for appeal has been made and processed, appeals are conducted by telephone conference and the student-athlete and Director of Athletics must participate (NCAA Drug Testing Protocol 8.2.2.7.4).

MEDICAL EXCEPTIONS PROCEDURE

All medications should be brought to the attention of the Sports Medicine Department and documented. Roberts Wesleyan College recognizes that some banned substances are used for legitimate medical purposes. Accordingly, Roberts Wesleyan College allows exception to be made for those student-athletes with a documented medical history demonstrating the need for regular use of such a drug. Exceptions may be granted for substances included in the following classes of banned drugs: stimulants, beta blockers, diuretics and peptide hormones.

Procedures for Exceptions:

1. Alternative non-banned medications for the treatment of various conditions exist and should be considered before an exception is pursued.

2. In the event that the student-athlete and the physician (in coordination with sports-medicine staff at Roberts Wesleyan College) agree that no alternative to the use of the banned substance is available, the decision may be made to continue the use of the banned stimulant, beta blocker or diuretic. However, the use of a peptide hormone must be approved by Roberts Wesleyan College and the NCAA before the athlete is allowed to participate while taking these medications.

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The institution, through its Director of Athletics, may request an exception for peptide-hormone use by submitting to Drug Free Sport any medical documentation it wishes to have considered.

3. Roberts Wesleyan College is required to maintain documentation that supports the use of pre-medication in the student-athlete’s medical record on campus. The documentation can be a letter or copies of medical notes from the prescribing physician that documents that the student-athlete has a medical history demonstrating the need for regular use of such a drug. The letter should contain information as to the diagnosis, medical history and dosage information.

4. A student-athlete’s medical records or physicians' letters will not be sent to the NCAA unless requested by the NCAA. Also, the use of the substance need not be reported at the time of NCAA drug testing.

5. In the event that a student-athlete is tested by the NCAA and tests positive for a substance for which the institution desires an exception, normal procedures for reporting positive test results will be followed (See NCAA Drug-Testing Protocol Section No. 8.0.). The institution, through its Director of Athletics, may request an exception by submitting to Drug Free Sport the physician's letter and any other medical documentation it wishes to have considered.

6. Requests for exceptions will be reviewed by the chair of the drug-testing and drug-education subcommittee of the NCAA Committee on Competitive Safeguards and Medical Aspects of Sports or his/her designate.

7. Drug Free Sport will inform the Director of Athletics regarding the outcome of the exception request. In the event that the exception is not granted, the institution may appeal this action according to Section 8.0 of the drug-testing protocol.

8. The eligibility of the involved student-athlete will be maintained during the period of time the exception is being reviewed by the drug subcommittee.

9. Institutions may contact Drug Free Sport regarding this procedure.

ALCOHOL POLICY

The Roberts Wesleyan College Athletic Department has adopted the following standards governing the conduct of Roberts Wesleyan College student-athletes with respect to alcohol use. These standards have been developed to ensure compliance with the College’s Alcohol Policy and New York state laws. Each year the department will sponsor seminars designed to create awareness regarding the social, physiological and psychological consequences of excessive drinking in an effort to assist students in making responsible and informed decisions about the serving and consumption of alcohol. These seminars are mandatory for all student-athletes. Even though the legal drinking age in the state of New York is 21 years of age, every student-athlete must abide by the College and Athletic Department rules and regulations.

First Violation

1. Mandatory meeting with the Director of Athletics and Head Coach

2. Mandatory counseling session(s) (additional sessions as determined by that office)

3. 10 hours of community service

4. Suspension from competition and team travel for a period to be determined by the Director of Athletics

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Second Violation

1. Mandatory meeting with the Director of Athletics and Head Coach

2. Mandatory counseling session(s) (additional sessions as determined by that office)

3. 20 hours of community service

4. Suspension from competition and team travel for a period to be determined by the Director of Athletics (possible season ending)

5. Notification to parents by Head Coach

Third Violation

1. Mandatory meeting with the Director of Athletics and Head Coach

2. Mandatory counseling session(s) (additional sessions as determined by that office)

3. Possible permanent suspension from all intercollegiate athletics

4. Termination of athletic scholarship

5. Notification to parents by Head Coach

TOBACCO POLICY

There are many dangers associated with the addictive properties of tobacco use. Smoking is proven to increase the risk of lung cancer, lung disease, coronary heart disease and stroke. Smokeless tobacco is not a safe alternative to smoking. It is known to cause oral cancer, pancreatic cancer, recession of the gums, gum disease and tooth decay. In addition to all Roberts Wesleyan College students being prohibited from the use or possession of all tobacco products, the use of tobacco products by all game personnel (e.g. coaches, student-athletes, athletic trainers, managers and game officials) is also prohibited in all sports during practice and competition. A student-athlete who uses tobacco products during a practice or competition shall be disqualified for the remainder of that practice or competition. At NCAA championships, tobacco use by any individuals on the field of play, as well as during other championship activities such as banquets, autograph sessions, press conferences and post-game interviews is prohibited. Violations of this policy shall be dealt with by the appropriate sports committee in accordance with the misconduct provisions of the NCAA Bylaw 31.1.8. The Roberts Wesleyan College Drug Education and Testing Program lists nicotine as one of the substances in its testing panel.

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STUDENT-ATHLETE CONTINUING ELIGIBILITY

Full-Time EnrollmentStudent-athletes are required to be enrolled in a minimum of 12 semester hours in order to practice or compete. At no time can student-athletes be enrolled in less than 12 semester hours and practice or compete (unless they meet a legislated exception). If a student-athlete competes in intercollegiate competition while ineligible, the team will have to forfeit the competition(s).

1. The Senior Compliance Administrator provides official rosters to the Registrar and the FAR prior to the start of each semester. The spreadsheet is updated accordingly throughout each semester with changes being reported to the Registrar and FAR immediately.

2. The Senior Compliance Administrator is responsible for ensuring each student-athlete is coded in the institutional database so that full-time enrollment can be monitored.

3. When a student-athlete wishes to drop a course, the student-athlete must complete a “drop form.” If a student-athlete submits a drop form during the add/drop period, no grade will be received. The drop form requires the academic advisor’s signature and the signature of the course instructor. When a student-athlete wishes to withdraw from a course, the student-athlete must submit a withdraw form. The withdraw form requires the academic advisor’s signature and the signature of the course instructor. A grade of “W” (withdraw) will be entered for the course. The Registrar will monitor any student-athlete that drops or withdraws from a course twice a day, via a report. If the Registrar finds that a student-athlete has withdrawn or dropped below full-time, the Registrar will immediately report the findings to the Senior Compliance Administrator.

4. If a student-athlete is approved to drop or withdraw from a course, causing them to go below full-time status, the Senior Compliance Administrator will immediately notify the Head Coach and the student-athlete that the student-athlete has been declared ineligible and must cease participating in practice, competition and all benefits incidental to participation (e.g. travel with team), unless the student-athlete meets a full-time enrollment exception.

5. It is the responsibility of the Head Coach to make certain that the student-athlete does not practice or compete until notified by email by the Senior Compliance Administrator that the student-athlete has re-enrolled as a full-time student.

Six Hour RuleAll student-athletes, including transfers, are required to earn a minimum of six semester credit hours in the previous full-time term of attendance to be eligible for competition in the next semester. This rule does not apply to graduate students and students seeking a second bachelor’s degree. If a student-athlete is in the final year of their degree program, the six hours may be acceptable toward any of the institution’s degree programs, as long as the student-athlete is carrying out the necessary hours to complete the degree at the end of the next two semesters.

The procedure for certifying the six semester hour requirement is as follows:

1. The Registrar’s Office evaluates and prepares a list of hours earned for all student-athletes at the end of each term. The Senior Compliance Administrator and the Faculty Athletics Representative review the list(s) prepared by the Registrar.

2. The eligibility status of each student-athlete is determined for the purpose of the six semester hour requirement.

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3. For those who are ineligible, the Senior Compliance Administrator will notify the Head Coach and the student-athlete that they are not allowed to compete in intercollegiate athletics.

4. It is the Head Coach’s responsibility to make certain that the student-athlete does not compete if the standard has not been met.

24-Hour Rule At least 24 hours must be earned before the start of the next academic year. For a midyear enrollee, the 24 hours is based on the last two terms of attendance. A student-athlete will be certified, either by passing 24 semester hours in the last two (2) semesters, or by averaging 12 semester hours per term of full time attendance at the certifying institution. Beginning their junior year, or fifth semester of full-time enrollment, the student-athlete must have declared a major. At that point the 24 semester credits MUST count toward the student-athlete’s designated degree.

1. The Registrar evaluates and prepares a list of hours earned for all student-athletes at the end of the academic year and at the end of the fall semester for midyear enrollees and for those ineligible in the fall. The Senior Compliance Administrator and the Faculty Athletics Representative review the list(s) prepared by the Registrar.

2. The Senior Compliance Administrator notifies the Head Coach and the student-athlete that the student-athlete is not eligible for competition if the 24-Hour Rule has not been satisfied.

It is the responsibility of the Head Coach to make certain that the student-athlete does not compete if the standard has not been met.

3. Student-athletes not meeting this requirement may be able to become eligible by attending summer school. Generally, only six (6) semester hours of summer credit may be applied to the 24-Hour Rule. If the student-athlete needs more than six (6) hours, the student-athlete should discuss possible options with the Registrar and the Senior Compliance Administrator.

75/25 Rule At least 75 percent, or 18 semester credit hours, earned for eligibility certification MUST be earned within the regular Academic year (Fall-Spring). Therefore, a maximum of six (6) semester credit hours (25 percent) can be taken in the summer and applied for eligibility purposes. However, there is a “banking” of the 25% that can be utilized for student-athletes who have not previously utilized summer hours.

1. The Registrar evaluates and prepares a list of hours earned for all student-athletes at the end of the academic year and at the end of the fall semester for midyear enrollees and for those ineligible in the fall. The Senior Compliance Administrator and the Faculty Athletics Representative review the list(s) prepared by the Registrar.

2. The Senior Compliance Administrator notifies the Head Coach and the student-athlete that the student-athlete is not eligible for competition if the 75/25 Rule has not been satisfied.

3. It is the responsibility of the Head Coach to make certain that the student-athlete does not compete.

4. It is the responsibility of the Head Coach to make certain that the student-athlete understands their at-risk status.

Designation of Degree Program

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During the first two years of enrollment, a student-athlete can use credits acceptable toward ANY degree program. After a student-athlete’s fourth semester of full-time enrollment, they must have declared a specific degree program (major) prior to the beginning of their fifth semester.

1.It is the student-athlete’s responsibility to declare a major/minor no later than the completion of the fourth semester of full time enrollment. Roberts Wesleyan College has a Change of Undergraduate Major/Advisor Form which is used to change a major or add a major. This form must be filled out completely and filed with the Registrar’s Office. A student-athlete may view the requirements for their declared major(s) by accessing the academic catalog or on-line through the intranet or R-Serve (student portal for their academic record).

2.The Registrar’s Office will make the necessary adjustments to the student-athlete’s record after receiving the completed form.

3.The Registrar monitors declarations of majors and notifies the Senior Compliance Administrator of student-athletes who have not declared a major by NCAA rules and regulations. Student-athletes who are out of compliance will be notified, as well as the Head Coach, by the Senior Compliance Administrator.

Progress Toward Degree 1. The Registrar audits each student-athlete to verify that each student-athlete passed 24 degree

semester hour credits during their two previous semesters that are applicable to their degree program. .

2. During their meeting to review eligibility, the Registrar will notify the Senior Compliance Administrator and the Faculty Athletics Representative if any student-athlete did not meet the Progress Toward Degree requirements.

3. The Senior Compliance Administrator will notify the Head Coach that the student-athlete needs to enroll in summer classes in order to be eligible for fall or that the student-athlete is ineligible for fall if summer classes will not help them achieve eligibility.

Exceptions The responsibility to determine if a student-athlete meets any of the exceptions listed below, resides with the Registrar, Senior Compliance Administrator and the Faculty Athletics Representative. Exceptions may include:

Missed-Term Exception Mid-Year Enrollee Exception Non-Recruited, Nonparticipant Exception Graduate Student Exception 2-Year Nonparticipation Exception Medical Absence Waiver International Competition

Repeated Courses1. The Registrar will monitor any student-athlete that is repeating a course.

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2. If a student-athlete is repeating a course, the Registrar will make sure the student is still eligible for competition.

3. If the repeated course makes the student-athlete ineligible to compete, the Registrar will notify the Senior Compliance Administrator immediately. The Senior Compliance Administrator will notify the student-athlete and ask for a meeting with them and their head coach. The Registrar can be a part of the meeting as needed.

4. The Senior Compliance Administrator will notify the Head Coach to make certain that the student-athlete does not compete.

5. It is the responsibility of the Head Coach to make certain that the student-athlete understands their at-risk status.

Classification of StudentsAcademic progress is calculated in semester hours. To be classified as a sophomore, a student must have successfully completed at least 30 hours. To be classified as a junior, a student must have successfully completed at least 60 hours and to be classified as a senior, the student must have successfully completed at least 90 hours. The classification of a student is changed only at the end of a regular college semester, or term, based on completed courses after grades are posted.

Good Academic StandingThe phrase “good academic standing” is to be interpreted at each member institution by the academic officials who determine the meaning and application of such a phrase for all students, subject to the controlling regulations of the institution, the conference of which the institution is a member and applicable NCAA legislation (see Bylaw 14.4). The strictest criteria between the institution, the ECC and the NCAA will be used to determine “Good Academic Standing” of current student-athletes at Roberts Wesleyan College. Therefore, at Roberts Wesleyan College, a student is in “Good Academic Standing” when their cumulative GPA is at least a 2.0.

Roberts Wesleyan College has a three step progressive assessment for low academic performance.

1. WARNING: Each student whose semester grade point average is less than a 2.0 at the end of a grading period is informed by the Academic Guidance and Support Committee that improvement must take place.

2. ACADEMIC PROBATION: A student may be placed on academic probation when the student has failed to meet minimal academic requirements and as a result has endangered their chances of remaining in the College. A student’s academic record may be reviewed and the student placed on academic probation if they fail to achieve a semester or cumulative grade point average of at least a 2.0. Students on academic probation may be limited to 12 semester hours and are not allowed any unexcused absences. Students may not participate in off-campus co-curricular activities representing the College when on academic probation.

3. ACADEMIC SUSPENSION: Suspension for academic reasons occurs when students have failed to respond to previous academic warnings. Students can re-renter the College, if approved, by applying through the Office of Admissions. Students who are re-admitted after being suspended are automatically placed on a provisional acceptance. Any re-admitted student may be dismissed from the College if they fail to attain good academic standing.

Academic Guidance and Support CommitteeAt the end of each regular semester, the Chair of the Academic Guidance and Support Committee, the Registrar, convenes a meeting of the Academic Guidance and Support Committee to review students

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who fail to meet the College’s Good Academic Standing policy. Both the Senior Compliance Administrator and Faculty Athletics Representative are regular Committee members.

All students are reviewed and recommendations are made by the Committee regarding the placement of students on Warning, Probation or Suspension.

For those students who are student-athletes and are ineligible, the Senior Compliance Administrator will notify the Head Coach and the student-athlete that they are not allowed to compete in intercollegiate athletics.

It is the Head Coach’s responsibility to make certain that the student-athlete does not compete if the standard has not been met.

APPEALS PROCESS FOR REDUCTION OR NON-RENEWAL OF FINANCIAL AID

Student-athletes who have been recipients of an athletic scholarship, and for whom the Athletic Department has chosen to reduce or not renew their athletic scholarship, must be notified in writing by the Senior Compliance Administrator by July 1 annually prior to the upcoming academic year. If a student-athlete’s athletic scholarship has been reduced, cancelled or not renewed, they have the right to an appeal. To appeal, a student-athlete must request a hearing within 10 days of the date on their official notification letter. This request needs to be in writing, addressed to the Senior Compliance Administrator and must state, in detail, the reasons why they feel their reduction or non-renewal is unjustified. Upon receipt of this request, they will be contacted by the Chair of Athletic Appeals Committee for Financial Aid Appeals to set up a hearing to review the appeal. Within one week after the

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hearing with the committee, the student-athlete will receive written notification of the Committee’s decision. The appeals process is outlined below:

1. Send detailed letter to the Senior Compliance Administrator requesting an appeal. 2. The Senior Compliance Administrator will set up an appeal hearing with the Athletic Appeals

Committee. The Athletic Appeals Committee members are: Director of Student Financial Services: Steve Field (Financial Aid Chair) Vice President for Student Services: Nelson Hill Registrar: Lesa Kohr (Transfer Chair) Faculty Athletics Representative: Laura Falco Associate Vice President of Undergraduate Admissions: JP Anderson

3. The student-athlete will start first and present their case: The student-athlete has the right to representation in an advisory capacity and the right to

produce evidence. The student-athlete may introduce written statements, produce witnesses and/or testify

personally. If they choose to bring witnesses, they must give the chair of the Hearing Committee a list of those witnesses and their relevance at least one day prior to the hearing.

After the student-athlete has finished presenting, the Athletic Appeals Committee may question each witness and/or the student-athlete.

The coach may also ask questions of the student-athlete, but the questions must be directed through the chair of the Hearing Committee.

4. The coach will present their case once the student-athlete has concluded their case: The coach should use written documentation to support statements made. They can choose to

have an advisor with them. If the coach cannot present the case, the name of a replacement needs to be submitted to the chair of the Athletic Appeals Committee for Financial Aid Appeals with an explanation of why the coach could not present the case.

The coach may use witnesses in support of its case, or, with approval of the chair of the Athletic Appeals Committee for Financial Aid Appeals, written statements may be submitted.

A written list of witnesses and their relevance must be given to the chair of the Committee at least one day prior to the hearing.

At the completion of testimony, the Athletic Appeals Committee may ask questions. The Student-athlete may also ask questions, but the questions must be directed through the chair

of the Committee.

5. Within one week after the hearing with the committee, the student-athlete will receive written notification of the Committee’s decision. The decision of the committee is final and cannot be appealed.

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FINANCIAL AID AND CAREER ENDING INJURY

Roberts Wesleyan College will not reduce or cancel the athletic aid for a student-athlete that has a career ending injury while participating in a sport at Roberts Wesleyan College. However, the student-athlete’s financial aid will be evaluated and the athletic scholarship may be honored through other institutional means (e.g., Roberts Wesleyan College Grant).

It is the responsibility of the student-athlete and the head coach of the sport in question to initiate the process by obtaining the appropriate form from the Senior Compliance Administrator and getting all required signatures. The student-athlete must be evaluated by the Head Athletic Trainer and Team Physician and show documentation that a career ending injury was sustained while participating in Roberts Wesleyan College athletics. It must be shown that the severity of the injury caused the student-athlete to be unable to participate in the sport in question for the remainder of their time at Roberts Wesleyan College, because of the potential risk of further harm to the student-athlete. Once this form is completed, their financial aid package and athletic scholarship will be evaluated and adjusted by the Office of Financial Aid.

DISCLOSURE OF OUTSIDE SCHOLARSHIPS

It is the responsibility of all student-athletes to disclose any additional outside scholarships or financial assistance that is being received. They must reveal this information no later than the first team meeting with the Senior Compliance Administrator. However, it is preferred that the student-athlete notify the Senior Compliance Administrator immediately upon receiving the scholarship. Outside scholarships will be reviewed by the Senior Compliance Administrator and the Director of Student Financial Services on how they will affect a student-athletes’ full grant-in-aid limits and sport equivalency limits.

If an outside scholarship is awarded to a student-athlete, the Senior Compliance Administrator will call or send an email to the organization asking for the criteria that must be met for the student-athlete to receive the award. Based on that information, the outside scholarship will be evaluated on whether it will count towards a student-athlete’s full grant-in-aid and the sport’s equivalencies.

Time Limits for Athletically Related Activities

During the Declared Playing Season: A maximum of 4 hours per day and 20 hours per week.

o Golf exception: a practice round of golf may exceed the 4 hours per day limitation, but the weekly limit of 20 hours shall remain in effect. A practice round played on the day before the start of a golf tournament at the tournament site shall count as 3 hours, regardless of the actual duration of the round.

Daily and weekly hour limitations do not apply to countable athletically related activities occurring during preseason practice before the first day of classes or the first scheduled contest, whichever is earlier. They also do not apply during Roberts Wesleyan College’s official vacation periods or between terms when classes are not in session.

1 day off is required per week, except during participation in one conference and postseason championship and the NCAA Championships.

All competition and any activities associated with the competition count as 3 hours regardless of the actual duration of the activity.

Practice may never be conducted following a competition, except between contests, rounds or events during a multiday or multievent competition.

No class time is to be missed for practice activities. No class time is to be missed for competition during the nonchampionship segment. No countable athletic related activities will occur during the winter break.

Outside of the Declared Playing Season (during the academic year):

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The weekly hour limitation is a maximum of 2 hours per day and 8 hours per week. Only weight training, conditioning, team activities and/or skill instruction is permitted during this time.

Skill instruction for individual sports: not more than 4 student-athletes from the same sport shall be a part of a group of student-athletes working with a coach at one time.

Skill instruction for team sports with a starting squad size of 6 or fewer: not more than 4 student-athletes from the same team shall be a part of a group of student-athletes working with a coach at one time.

Skill instruction for team sports with a starting squad size of 7 or more: not more than 6 student-athletes from the same team shall be part of a group of student-athletes working with a coach at one time.

More than one group is permitted at the same time, as long as each group has their own coach and no co-mingling of the groups takes place. Coaches may not switch groups during individual sessions.

2 days off are required per week.

STUDENT-ATHLETE TRANSFER FROM ROBERTS WESLEYAN COLLEGE

If a student-athlete talks to their coach about wanting to transfer to another institution, the coach must provide the Senior Compliance Administrator with the full name of the student-athlete and any institution they are interested in transferring to. The student-athlete must request that the institution they are interested in send a Transfer Information Request Form to the Senior Compliance Administrator, asking for permission to speak with said student-athlete. The interested institution can then fax, mail or email the request. At the request of the transferring student-athlete, and with approval from the head coach, a blanket release letter may be given to the student-athlete to use in their efforts to transfer to another institution.

In the instance that a Transfer Information Request Form is received without the knowledge of the coach, the Senior Compliance Administrator will notify the head coach and the Director of Athletics of the request and seek approval or denial of the request. If the head coach, with the knowledge of the Director of Athletics, places any restrictions on the transfer opportunity, it must be made known at that time and in writing (e.g., denying permission to contact ECC institutions). The Senior Compliance Administrator will complete the other institution’s form and send it back to the institution in which the student-athlete is interested.

Appeals Process to Grant Transfer If the head coach, along with the Director of Athletics, decides to deny the student-athlete’s

request for permission to speak with another institution regarding the transfer, the Senior Compliance Administrator will notify the student-athlete of their right to appeal the coach’s decision, per Bylaw 13.1.1.2.1. The student-athlete must be notified in writing within 14 days of the written request to transfer. If the student-athlete wishes to pursue the appeal, it shall be the student-athlete’s responsibility to request an appeal, in writing, to the Senior Compliance Administrator. The Senior Compliance Administrator will notify the Chair of the Athletic Appeals Committee for Transfer Appeals of the student-athlete’s desire to appeal and the hearing must be held within 30 days of the request.

It is the discretion of the Roberts Wesleyan College Athletic Appeals Committee for Transfer Appeals as to the process for making the decision. If the Roberts Wesleyan College Athletic Appeals Committee overturns the denial of permission to contact (along with the release), permission shall be granted to the particular institution(s) in which the student-athlete was appealing the denial of permission to contact. If the Roberts Wesleyan College Athletic Appeals Committee denies the appeal, permission to contact the particular institution(s) will be upheld and the appeals process required per NCAA Bylaw 13.1.1.2.1 is complete. This decision is final.

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The members of the Athletic Appeals Committee, along with the chair for Transfer appeals, are listed Compliance Manual.

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EAST COAST CONFERENCE INTRACONFERENCE TRANSFER POLICY

GENERAL RULE: Effective August 1, 2011, a student-athlete who has been included on a squad list of amember institution and transfers to a second member institution shall not be eligible for intercollegiateathletic competition at the second member institution in the same sport until that student-athlete hasfulfilled a residence requirement of one full academic year, as defined by NCAA regulations, at thesecond member institution. The student-athlete may receive athletically related aid and practice at thesecond institution provided the applicable NCAA regulations have been satisfied during the year inresidence, but would not be eligible for competition. Exceptions to this policy are noted below.In all cases involving a transfer, schools must meet the requirements of NCAA Bylaw 13.1.1.2 in regardsto contacting prospective student-athletes enrolled at other institutions.

An Intraconference Transfer Release form must be completed for every student-athlete who transfers from one ECC school to another whether or not they meet one of the following exceptions to this policy.

Exceptions:1. This shall apply only to the transfer of student-athletes in sports that the conference sponsors.2. This shall not apply to transfer of student-athletes from an institution that discontinues aconference sport.3. This shall not apply to the transfer of student-athletes from an institution that discontinues thestudent-athlete’s major, as verified by official transcript and note from the registrar’s office.4. This shall not apply to an athletic scholarship student-athlete who transfers to compete in adifferent conference sport. If the student-athlete upon transferring wishes to participate in theoriginal sport, than s/he must serve a year in residence at the second member institution.5. This shall not apply to the transfer of a student-athlete who was not recruited by the originalinstitution or a student-athlete who does not receive athletically related financial aid at theoriginal institution.6. This shall not apply to a student-athlete whose athletically related financial aid was not renewedby the original institution, unless the non-renewal was for disciplinary reasons.7. This shall not apply to a student who has graduated from the original institution and wishes togo to another conference institution to pursue their graduate degree.

If the original institution wishes to release the student-athlete who does not meet one of theseexceptions to an ECC member, they may do so, but the release cannot be restricted to specific memberschools.

The ECC Ethics and Eligibility Committee shall have the authority to grant waivers from this policy for extraordinary circumstances (e.g., death of spouse/parent, exceptional health needs) if requested by the student-athlete.

In all cases, if a student- athlete is granted a waiver or meets and or meets an exception, s/he must also meet all applicable NCAA eligibility requirements to be eligible to compete.

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STUDENT HOST POLICIES

Please note that the student host must be a current student-athlete. A non-qualifier in their first year of residence may not serve in this capacity. See Bylaw 13.6.6.5

Acting as a student host is an important service to the Roberts Wesleyan College Department of Athletics. Appropriate conduct is required of you by RWC, ECC and NCAA standards.

NCAA Bylaws and Athletic Department policies require you to abide by the following rules:

Do not provide the prospect with material gifts (i.e. souvenirs, clothing items) or purchase them with the entertainment money.

Do not transport the prospect more than 30 miles from campus.

You may not use an automobile for the prospect or for yourself that has been provided by RWC or a booster.

Do not allow in-person recruiting conversations between the prospect and a booster of RWC. (If an unplanned meeting occurs, an exchange of a greeting is permissible, but do not allow the conversation to go beyond a greeting).

Conduct yourself in a manner that represents you, your team and RWC in a positive way. While hosting a student, you will not participate in any activities that violate RWC policies or laws of the state of NY.

You may receive a maximum of $30 per day (no more than $60/2 days). The $30 is to be split in half for you and for the prospect and is intended to cover the actual costs of entertainment. If you are hosting more than one prospect, you will receive $15/day for each additional.

You may receive complimentary meals, provided you are accompanying the prospect.

You may receive complimentary admissions to campus athletics events, provided you are accompanying the prospect.

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GAMBLING ACTIVITIES

Staff members of a member conference, staff members of the athletics department of a member institution and student-athletes shall not knowingly: Provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition;

A. Solicit a bet on any intercollegiate team;B. Accept a bet on any team representing the institution;C. Solicit or accept a bet on any intercollegiate competition for any item (i.e., cash, shirt,

dinner) that has tangible value; orD. Participate in any gambling activity that involves intercollegiate athletics or professional

athletics, through a bookmaker, a parlay card or any other method employed by organized gambling.

The NCAA opposes all forms of legal and illegal sports wagering. NCAA rules strictly prohibit student-athletes and athletics department staff members from sports wagering on ANY intercollegiate or professional athletics contests. Wagering on sporting events in which the NCAA conducts a championship competition, Division I-A football and emerging sports is impermissible. Wagering and betting includes receiving or offering any item that has a tangible value (e.g. cash, clothes, dinner) based on the outcome of an athletic event. Any type of betting “pool” (e.g. March Madness, Super Bowl including office pools and pools organized by family, friends, neighbors, etc.) for cash or other prizes is impermissible. In addition, internet gambling is impermissible. This includes “Fantasy Leagues” that cost money to join and pays individuals based on their “team’s” performance.

Sanctions:Institutional staff members who violate this policy and NCAA rules shall be subject to disciplinary and corrective actions to be determined by the Director of Athletics.

Student-athletes who violate the rules face the following sanctions:

A. A student-athlete who engages in activities designed to influence the outcome of an intercollegiate contest, or in an effort to affect win-loss margins (i.e., “point shaving), or who solicits or accepts a bet or participates in any gambling activity through a bookmaker, a parlay card or any other method employed by organized gambling that involves wagering on the student-athlete’s institution, shall permanently lose all remaining regular-season and post season eligibility in all sports.

B. A student-athlete who solicits or accepts a bet or participates in any gambling activity that involves intercollegiate athletics or professional athletics, through a bookmaker, parlay card or any other method employed by organized gambling, shall be ineligible for all regular-season and post season competition for a minimum of a period of one year from the date of the institution’s determination that a violation has occurred and shall be charged with the loss of a minimum of one season of competition. A request for reinstatement may be submitted on behalf of a student-athlete who has participated in such activity, only upon fulfillment of the minimum condition indicated above. If the student-athlete is determined to have been involved in a subsequent violation of any portion of Bylaw 10.3, the student-athlete shall permanently lose all remaining regular season and post season eligibility in all sports.

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SOURCES

RWC Student Handbook Pages 21-26 General & Major Infractions & Consequences

Student-Athlete Handbook Located on the Redhawk website

Financial Aid Agreements Signed each year

Redhawk Website

Compliance – Eligibility, Sports Wagering

Sports Medicine – Drug Testing and Alcohol and Tobacco Policy, Banned Substance List, Student Athlete Participation Requirements

NCAA Summary of Rules and Regulations Given out at the initial compliance meeting

Drug and Alcohol Testing Consent Form Signed each year

NCCAA Code of Conduct In the Student Athlete Handbook and reviewed by your coach

RWC Team Rules

East Coast Conference Website

RWC NCAA Compliance Administrator & Manual

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