sacramento city unified school dist rict board of …and dram • a • m • m of educa sset mana...
TRANSCRIPT
Meeting Subject
Division Recomm Approve presente Backgro Board PoNovembeand grouOversighinconsist Documen
1. E2. R3. R4. R5. R
Estimated
Submitte
Approved
g Date:
t: Civic
Information IApproval on Conference Conference/Conference/AAction Public Heari
: Capital As
mendation:
the changesed at the Apr
ound/Ration
olicy 1330 goer 16, 1998
unds by outsht of this functent applicat
nts Attached
xecutive SumRevised AdminRevised AdminRevised BoardRevised Board
d Time of Pr
ed by: Teresa
d by: Jonath
SACRA
May 2, 20
c Permit Bo
Item Only Consent Age(for discussioFirst ReadingAction
ng
sset Manage
s to the Civicril 18, 2013 B
nale:
overns the Dand revised ide organizaction has chion of the ex
:
mmary nistrative Regnistrative Regd Policy 1330 d Policy 1330
esentation: N
a Cummings,
han P. Raymo
AMENTOB
013
oard Policy
enda on only) g (Action Antic
ement Servic
c Permit BoaBoard Meetin
District Civic on Novemb
ations, estabanged sever
xisting Board
gulation 1330gulation 1330
(Redline)
N/A
Interim Chief
ond, Superint
O CITY UBOARD
y #1330
cipated: )
ces
ard Policy, Ang.
Permit procber 5, 2001. blishes schedral times in td Policy and
(Redline)
f Accountabili
endent
UNIFIED OF EDU
Administrativ
cess. This p This policy duling prioritthe last 5-yeAdministrat
ity Officer
SCHOOUCATIO
Agen
ve Regulatio
policy was ordirects the utization and
ears. This hative Regulati
OL DISTN
nda Item#
on, and Fee S
riginally adopuse of districa fee schedas resulted iions.
RICT
_8.1i_
Schedule as
pted on ct facilities dule. in
s
Board Capital ACivic PerMay 2, 2
Capital
I. OvervieBoard PolNovembeand grounOversightapplicatio On May 1conferencand stakefee structWoo, to inlanguage:
Ralacpova
II. DrivingEducation III. BudgeA new feproposedshould no
IV. Goals,To providstreamlin V. Major In July of Kaizen meprocessesAdditionaby 21st Cehave beendirectors,and dram
• A• M• M
of EducaAsset Manamit Board Po013
Asset Mana
ew/History oflicy 1330 goveer 16, 1998 annds by outsidt of this functon of the exist
15, 2012, revisce item. On Jeholder input.ure was takenclude langua:
estroom accell indoor faciliccess to restrotty’s at theirandalism of p
g Governancen Code 38130
et: ee structure, to increase ot result in co
, Objectives ae equity for ae the overall
Initiatives: 2011, SCUSD ethod, which s, we revieweally, we compentury Fund an and will be and a varietya organizatiopril 20, 2012
May , 2012 – CMay 3, 2012 –
tion Execagement Seolicy #1330
agement Ser
f Departmenterns the Distrnd revised on e organizatioion has changting Board Po
sed Board poune 14, 2012. On April 18, n to the Boarage regarding
ess is requiredity events. Alrooms or the pr expense. Peport‐a‐potty p
e: 0‐38138
classificationwhile most sts to the Dis
and Measuresall user groupprocess.
collaboratedis a philosop
ed and benchmared our procnd Universityconducted toy of user grouons attended t – SchedulingCommunity StMeeting with
cutive Suervices
rvices
t or Programrict Civic PermNovember 5ns, establisheged several tiolicy and Adm
licy and fee s2, no action w2013, revisedrd for input. Ag restroom fa
d for all eventll field use eveperson, organermit holder wprovided by pe
ns and buildwill decreasetrict (See pro
s: ps, eliminate s
d with Univershy or practicemarked our ccess to surrouy of Californiao solicit stakeups such as yothese meeting Meeting wittakeholders Ih Athletic Dir
mmary
: mit process. T, 2001. This pes schedulingmes in the la
ministrative Re
structure optiwas taken andd Board policA recommendcility usage to
ts. Appropriaents will be stnization or grwill be responermit holder.
ing use typee. The use ooposed fee ch
scheduling co
sity of Califores that focus current proceunding districa Berkeley Ceholder input.outh sports gngs: th Youth Spornput Meetingrectors
This policy wapolicy directsg prioritizationst 5‐years. Tegulations.
ions were takd the Board recy, Administradation was mo the civic pe
ate restroom ftaffed with curoup granted nsible for any
es have beenof school fachanges in sect
onflicts, ident
rnia Davis Schupon continuss to identifycts and used anter for Citie. Principals, Sroups, religio
rts groups forg
as originally as the use of dn and a fee schis has result
ken to the Boaequested furtative regulatioade by Seconermit. Staff ad
facilities will bustodial servia permit shalexpenses rela
n created. Soilities by outtion VI below
ify actual faci
hool of Educatuous improvey areas of impa Cost Analyss and SchoolsSPOMs, parenous organizati
r Middle and
adopted on istrict facilitiechedule. ted in inconsi
ard as a ther informaton and propond Vice‐Presiddded the follo
be provided wice to providell provide porated to clean
ome use feetside organiza).
ility use costs
tion and usinement of provement. sis Tool develos. Nine meetnts, athletic ions, dance, m
High Schools
1
es
stent
tion osed dent owing
with e rt‐a‐ up or
es are ations
s and
g a
oped tings
music
s
Board Capital ACivic PerMay 2, 2
Capital
• M• M• M• M• Ju• Ja• M• A
VI. ResulThrough tpolicy apporganizatavailabilitapplicatio We have dRegulatio
CLASSActiviprimacurricprogrparenOrganperm Theseclosinpart oof thethe coas par CLASSActiviyouthassocgroup CLASSActivinot lim
of EducaAsset Manamit Board Po013
Asset Mana
May 5, 2012 – May 7, 2012 – May 8, 2012 – May 15, 2012 –une 13, 2012 anuary 15, 20March 18, 201pril 18, 2013
ts: this review, wplication, idenions. We havty of facilities on needing to
developed nen 1330, pp 1‐
SIFICATION “Aties of Districary focus is thcular and extrams, Associatnt groups suchnizations (PTSitted site.
e activities wing the facilitieof his/her nore facility if thaost of the servrt of the custo
SIFICATION “Bties of non‐ph groups haviniations. The ps must be ex
SIFICATION “Cties of non‐pmited to) civi
tion Execagement Seolicy #1330
agement Ser
Information Community &Presentation– Community– Community013 – Commu13 – Commun– Presentatio
we have identntification of ve completedand receive p be implemen
ew classificati‐2):
A” – Subsidizect sponsored he promotion ra‐curricular sted Student Bh as Parent TeSO’s), staff un
ll be free of faes, if no schoormal duties; tat employee wvice if the serodian's norm
B” – Discountrofit organizang a residencnet receipts oxpended for th
C” – Direct Corofit organizac and service
cutive Suervices
rvices
provided to D& District Stan to District Ay Stakeholdery Stakeholdernity Stakeholity Stakeholdon to the Boa
ified opportudirect costs, a the setup of permit appronted is the ab
ion definition
ed non‐profit orof youth andstudent activiBodies (ASB), eacher Organnions/groups,
acility fees anol employee whe cost of a swould not othrvices are necal duties.
ted ation residingy requiremenof admission fhe welfare of
ost ation whose p groups (Kiwa
mmary
DAC; DLAC; Inkeholders Inpdvisory Commrs Input Meetrs Input Meetlders Input Mders Input Merd and Comm
unities for impand expandeour new scheval electronicbility for comm
ns for groups
rganizations, cd school activties, District sParent Teachnizations (PTO scouting gro
nd custodial fwould otherwchool employherwise be prcessary and w
g in the Districnt, local seniofees, membef the pupils of
primary focusanis, Rotary, E
ndian Ed; CACput Meetingmittee and thting ting
Meeting eeting munity for Inp
provement ind facilities aveduling applically. The finamunity memb
as follows (re
clubs, associaities, includinsponsored anher AssociatioO’s) and Parenoups and 4‐H w
fees with the wise be availayee's presencresent as partwould not hav
ct whose primor citizen grouership fees or f the District.
s is serving thElks, Moose,
C and Sacram
he Student Ad
put
n event schedvailable for uscation allowial piece of thebers to reserv
eference Adm
ations or otheng (but not limnd organized ons (PTA) or ont Teacher Stwhere all stu
exception of ble to perforce during the t of his/her nve otherwise
mary focus is tups and local donations co
e general pubLion, etc.), ch
ento Council
dvisory Comm
duling, consistse by outside ng users to vie new scheduve facilities o
ministrative
er groups whomited to): after school other recognitudent dents attend
opening andm that functiorganizationormal dutiesbeen perform
the promotiohomeownersollected by th
blic includinghambers of
2
PTA
mittee
tent
iew uling nline.
ose
ized
the
on as n's use ; and med
on of s ese
(but
Board Capital ACivic PerMay 2, 2
Capital
commprovid CLASSCommfor coorganthe puThis inand thpurpofees s
Most recosports grounimprovand only cfields, gym In proposstructure For some Organizat
Applicatio
Cafeteria/
Classroom
Gym
Improved(Baseball/Tennis CoPosts)
Kitchen
of EducaAsset Manamit Board Po013
Asset Mana
merce, youth ders and relig
SIFICATION “Dmercial use shonducting anynizations and ublicity and/oncludes: Orgahe net receiposes, a chargeschedule.
ommended choups and morved fields at thcollect fees toms and stadiu
ing these chathat will be p
facilities, thetions will not
on Fee
/Multipurpos
m
Field /Softball Diamourts; Footbal
tion Execagement Seolicy #1330
agement Ser
organizationsgious services
D” – Private ahall apply to ty type of comsupplementaor advertisinganizations/grots are not expe shall be mad
hanges met wre specificallyhe elementaro cover their ums. In some
anges, we arepresented to t
ere is a reductbe able to be
Comp
$5
se No
No
No
monds; l Goal
No
No
cutive Suervices
rvices
s without resis.
and Commercthose organizmercial businal educationag would benefoups where apended for thde for the use
with little or ny youth soccery school levecosts. Youth e cases, these
e striving for athe Board.
tion in cost wenefit from th
parison of Cla
PCl
Charge
Charge
Charge
Charge
Charge
mmary
idency, non‐p
cial (Fair Markations or indiness or functil services profit a particulaadmission feehe welfare of e of school fa
no resistance.r. The majoriel. These orgafootball, bas programs ch
a more equita
with the propohe reductions
assifications
Prior lass I
profit supplem
ket) ividuals requeon including oviders. It shaar person or ces are chargedthe pupils ofcilities or gro
. The exceptiity of youth sanizations dosketball and sharge admissi
able system.
osed fee strucuntil the app
with Change
Dorgorfocand
$10
No C
No C
No C
No C
Foohr m$34
mental educa
esting to use for profit busll be considerconcern in a cd or contributf the district oounds, in acco
ion is in the asoccer events o not typicallyoftball/basebon to their ev
We have dev
cture from cuproval of the n
s
ProposeDistrict sponsganizations, cr other groupcus is the prod school activ
of the
Charge
Charge
Charge
Charge
d Service Assmin for weeke.17/hr 4 hr m
ational service
school facilitsiness, red commerccommercial wtions are solicor for charitabordance with
rea of youth are held on y charge obseball use improvents.
veloped a new
urrent fees. new fee struc
ed Class A sored non‐proclubs, associaps whose primomotion of yovities of the pe District
st – OT $25.63ends; Holidaymin
3
es
ies
cial if way. cited ble the
ervers oved
w fee
cture.
ofit ations mary outh pupils
3/hr 4 y
Board Capital ACivic PerMay 2, 2
Capital
Library
Locker Ro
Parking Lo
Performin(Rosemon
Serna
Stadium
Swimming
Theater/A
Unimprov
CustodianAccess
Applicatio
Cafeteria/
Classroom
Gym
Improved(Baseball/Tennis CoPosts)
Kitchen
Library
Locker Ro
Parking Lo
Performin(Rosemon
Serna
of EducaAsset Manamit Board Po013
Asset Mana
oom(s)
ot
ng Art Center nt & JFK)
g Pool
Auditorium
ved Field
n for Restroom
on Fee
/Multipurpos
m
Field /Softball Diamourts; Footbal
oom(s)
ot
ng Art Center nt & JFK)
tion Execagement Seolicy #1330
agement Ser
No
No
No
(HS) No
No
No
No
No
No
m Ovefor
Or
cha
$5
se N/A
N/A
N/A
monds; l Goal
N/A
N/A
N/A
N/A
N/A
(HS) N/A
N/A
cutive Suervices
rvices
Charge
Charge
Charge
Charge
Charge
Charge
Charge
Charge
Charge
ertime Only $weekends
Prior rganizations inconsisten
arged either or Class II fe
A
A
A
A
A
A
A
A
A
A
mmary
$26.64/hr; 4 h
were tly Class I ees
You
$10
ES $MS/
No C
SmaSmaLarg
ES/MHS $HS TSacr
ES $MS/Foo$25$34
ES $MS HS $
MS HS $
$3/
$25
Larg
No C
No C
No C
No C
No C
No C
No Capp
No C
No C
hr min Ovewee
Puth Organizato students l
0
$10/hr /HS $20/hr
Charge
all MS $10/daall HS $20/dage MS/HS $20
MS $10/week$10/week Track & Field ramento) $10
$2.50/hr /HS $6/hr od Service Ass5.63/hr 4 hr m4.17/hr 4 hr m
$5/hr $10/hr $12.50/hr
$5/hr $10/hr
hr
5/hr
ge Conferenc
Charge
Charge
Charge
Charge
Charge
Charge
Charge; Energly for out of s
Charge
Charge
ertime $34.61ekends
Proposed Clastions: Charteliving in SCUS
ay y 0/day
k
(CKM, Hiram00 Daily $25/
st – Regular $min for weekemin
e Room (Indi
gy surcharge season heatin
1/hr; 4 hr min
ss B er/By Laws reSD boundarie
m Johnson, JFKhr for lights
$17.08/hr; OTends; Holiday
ana &
4
may ng
for
estrict es
K,
T
Board Capital ACivic PerMay 2, 2
Capital
Stadium
Swimming
Theater/A
Unimprov
CustodianAccess
Applicatio
Cafeteria/
Classroom
Gym
Improved(Baseball/Tennis CoPosts)
Kitchen
Library
Locker Ro
Parking Lo
Performin(Rosemon
Serna
of EducaAsset Manamit Board Po013
Asset Mana
g Pool
Auditorium (H
ved Field
n for Restroom
on Fee
/Multipurpos
m
Field /Softball Diamourts; Footbal
oom(s)
ot
ng Art Center nt & JFK)
tion Execagement Seolicy #1330
agement Ser
N/A
N/A
HS) N/A
N/A
m Ove$26for
$5
se ES $MS/
$18
$54
monds; l Goal
$17
N/A
$21
N/A
N/A
(HS) $64
Con$28Com
cutive Suervices
rvices
A
A
A
A
ertime Only 6.64/hr; 4 hr weekends
Prior Class II
$28/hr; /HS $33/hr
8/hr
4/hr
7/hr
A
1/hr
A
A
4/hr
nference Roo8/hr mmunity Roo
mmary
WasSmaMinLargTen
$20
$38seas
$10
$25
min RegOveHoli
No
$20
ES $MS/
$5/
SmaSmaLarg
ES/MHS $HS TSacr
ES $MS/Foo$25$34
ES $MS HS $
MS HS $
$5/
$50
m
m
LargWasSma
shington) $5/all Communitnnesota) $5/hge Communitnessee) $11/
00 Daily; $25/
8/hr; Energy sson heating
0/hr
5/month per s
gular $23.08/hertime $34.61iday $46.15/h
Pon‐Profit Org
Laws have
0
$15/hr; /HS $20/hr
hr
all MS $20 all HS $25 ge MS/HS $30
MS $10/hr $10/hr Track & Field ramento) $30
$5/hr /HS $12/hr od Service Ass5.63/hr 4 hr m4.17/hr 4 hr m
$10/hr $15/hr $25/hr
$10/hr $15/hr
hr
0/hr
ge Conferencshington) $5/all Communit
/hr ty Room (Michr ty Room (Pen/hr
/hr for lights
surcharge may
school
hr 1/hr; 4 hr minhr; 4 hr min
Proposed Clasganizations we no residenc
0
(CKM, Hiram0/hr $25/hr fo
st – Regular $min for weekemin
e Room (Indi/hr ty Room (Mic
higan &
nsylvania &
y apply for ou
n for weekend
ss C whose Chartercy restriction
m Johnson, JFKor lights
$17.08/hr; OTends; Holiday
ana &
higan &
5
ut of
ds
r/By
K,
T
Board Capital ACivic PerMay 2, 2
Capital
Stadium
Swimming
Theater/A
Unimprov
CustodianAccess
Applicatio
Cafeteria/
Classroom
Gym
Improved(Baseball/Tennis CoPosts)
Kitchen
Library
Locker Ro
Parking Lo
Performin(Rosemon
Serna
of EducaAsset Manamit Board Po013
Asset Mana
g Pool
Auditorium (H
ved Field
n for Restroom
on Fee
/Multipurpos
m
Field /Softball Diamourts; Footbal
oom(s)
ot
ng Art Center nt & JFK)
tion Execagement Seolicy #1330
agement Ser
$64
$10$16
$56
HS) $64
$17
m RegOvehr m
$5
se ES $MS/
$40
$11
monds; l Goal
$33
N/A
$47
N/A
N/A
(HS) $15
Con$50
cutive Suervices
rvices
4/hr
06/hr w/out li60 w/lights
6/hr
4/hr
7/hr
gular $17.76ertime $26.64min for weeke
Prior Class III
$61/hr; /HS $67/hr
0/hr
19/hr
3/hr
A
7/hr
A
A
52/hr
nference Roo0/hr
mmary
MinLargTen
ights; $60
$70seas
$20
$5/
4/hr; 4 ends
RegOveHoli
Ada
exp
$25
ES $MS/
$10
SmaSmaLarg
ES/MHS $HS TSacr
ES $MS/Foo$25$34
ES $MS HS $
MS HS $
$9/
$10
m LargWas
nnesota) $10/ge Communitnessee) $20/
0/hr; $25/hr fo
0/hr; Energy sson heating
0/hr
hr
gular $23.08/hertime $34.61iday $46.15/h
Pdmission feesare solicited apended for th
district or
5
$25/hr /HS $50/hr
0/hr
all MS $33 all HS $77 ge MS/HS $13
MS $16/hr $20/hr Track & Field ramento) $98
$11/hr /HS $30/hr od Service Ass5.63/hr 4 hr m4.17/hr 4 hr m
$25/hr $37/hr $62/hr
$40/hr $83/hr
hr
00/hr
ge Conferencshington) $12
/hr ty Room (Pen/hr
or lights
surcharge may
hr 1/hr; 4 hr minhr; 4 hr min
Proposed Class are chargedand the net rhe welfare ofr for charitab
36
(CKM, Hiram8/hr; $25/hr f
st – Regular $min for weekemin
e Room (Indi2/hr
nsylvania &
y apply for ou
n for weekend
ss D d or contributreceipts are nf the pupils ofble purposes
m Johnson, JFKfor lights
$17.08/hr; OTends; Holiday
ana &
6
ut of
ds
tions not f the
K,
T
Board Capital ACivic PerMay 2, 2
Capital
Stadium
Swimming
Theater/A
Unimprov
CustodianAccess
Additiona
B
N
C
R
Restroom In our conto help prAccess Maable to ac
F
When comrequests tpotty it is current si
of EducaAsset Manamit Board Po013
Asset Mana
g Pool
Auditorium (H
ved Field
n for Restroom
al Civic Permit
locking field u
o subleasing;
reating specif
ecurring perm
m Access
ntinuing efforreserve clean atrix for everccommodate
FY 2011/2012
mmunity grouto place a porreviewed by te administra
tion Execagement Seolicy #1330
agement Ser
Com$15
$14$22
$12
HS) $15
$33
m RegOvehr m
t requirement
use for maint
; District can
fic hours of o
mit will be can
rt to not only and sanitary y elementarya port‐a‐pott
R
2
up rt‐a‐the ator.
AldodepoarPouspea‐a‐pesc
cutive Suervices
rvices
mmunity Roo51/hr
47/hr w/out li20 w/lights
24/hr
52/hr
3/hr
gular $17.76ertime $26.64min for weeke
ts:
tenance
revoke permi
peration
nceled if no s
provide the bconditions at
y, middle, andty or needing
Restroom Ac
ll school siteso so. Permit hetermine locaotty. Permit hrrangements ort‐a‐potties se; charges arermit holder. ‐potty the Dis‐potty, the Diermit holder chools restroo
mmary
m SmaMinLargTen
ights; $10
$95seas
$50
$16
4/hr; 4 ends
RegOveHoli
it if being sub
how
best possible t our school fd high school.the school’s
cess / Port‐a‐
s that can accholders are reation and placholders are reand for all chshould be secrising from tipIn the event strict determistrict, or Supepay for the cooms.
all Communitnnesota) $12/ge Communitnessee) $28/
02/hr; $25/hr
5/hr; Energy sson heating
0/hr
6/hr
gular $23.08/hertime $34.61iday $46.15/h
bleased
experience ffacilities, we h. Every schoorestrooms op
‐Potty Use
Proposed
ommodate aequired to cocement prioresponsible foharges associacured to prevpping or vandthat issues dines that a siterintendent dost of a custo
ty Room (Mic/hr ty Room (Pen/hr
for lights
surcharge may
hr 1/hr; 4 hr minhr; 4 hr min
for communithave developl has been depened.
d
port‐a‐pottyntact the siter to the deliver all of the neated with thevent tipping adalism are at o arise from te cannot accdesignee, canodian and the
higan &
nsylvania &
y apply for ou
n for weekend
ty groups butped a Restrooesignated as e
y will be allowe administratoery of the porecessary e rental of theand unauthorthe expense the use of thommodate an require thate rental of the
7
ut of
ds
t also om either
wed to or to rt‐a‐
e unit. rized of the e port‐ port‐t the e
Board Capital ACivic PerMay 2, 2
Capital
VII. Next S
A
Es
C
U
R
C
R
of EducaAsset Manamit Board Po013
Asset Mana
Steps:
pprove Board
stablish effec
ommunicate
pdate Distric
oll out online
ontinue to re
eview fee str
tion Execagement Seolicy #1330
agement Ser
d Policy chang
ctive date for
the new proc
t website
e scheduling a
eview the pro
ucture bienn
cutive Suervices
rvices
ges and fee st
implementat
cess to all sta
application ac
cesses and pr
ially
mmary
tructure
tion of change
keholders
ccess to comm
rocedures
es
munity membbers
8
1
Sacramento City USD
Administrative Regulation Use Of School Facilities AR 1330 Community Relations The priority of use for district facilities is as follows: CLASSIFICATION “A” – Subsidized Activities of District sponsored non-profit organizations, clubs, associations or other groups whose primary focus is the promotion of youth and school activities, including (but not limited to): curricular and extra-curricular student activities, District sponsored and organized after school programs, Associated Student Bodies (ASB), Parent Teacher Associations (PTA) or other recognized parent groups such as Parent Teacher Organizations (PTO’s) and Parent Teacher Student Organizations (PTSO’s), staff unions/groups, scouting groups and 4-H where all students attend the permitted site. These activities will be free of facility fees and custodial fees with the exception of opening and closing the facilities, if no school employee would otherwise be available to perform that function as part of his/her normal duties; the cost of a school employee's presence during the organization's use of the facility if that employee would not otherwise be present as part of his/her normal duties; and the cost of the service if the services are necessary and would not have otherwise been performed as part of the custodian's normal duties. CLASSIFICATION “B” – Discounted Activities of non-profit organization residing in the District whose primary focus is the promotion of youth groups having a residency requirement, local senior citizen groups and local homeowners associations. The net receipts of admission fees, membership fees or donations collected by these groups must be expended for the welfare of the pupils of the District. CLASSIFICATION “C” – Direct Cost Activities of non-profit organization whose primary focus is serving the general public including (but not limited to) civic and service groups (Kiwanis, Rotary, Elks, Moose, Lion, etc.), chambers of commerce, youth organizations without residency, non-profit supplemental educational services providers and religious services. CLASSIFICATION “D” – Private and Commercial (Fair Market) Commercial use shall apply to those organizations or individuals requesting to use school facilities for conducting any type of commercial business or function including for profit business, organizations and supplemental educational services providers. It shall be considered commercial if the publicity and/or advertising would benefit a particular person or concern in a commercial way. This includes: Organizations/groups where admission fees are charged or contributions are solicited and the net receipts are not expended for the welfare of the pupils of the district or for charitable purposes, a charge shall be made for the use of school facilities or grounds, in accordance with the fees schedule.
2
Fee Schedule Fee rates for Facility Use Fees and Wages will be reassessed annually for federal, state, and local tax rates, employee compensation, or utility rate increases. Wages for district employees (custodians, cafeteria workers, etc.) will be charged for Classification “A” (Subsidized) users for use of a facility that occurs during off hours/weekends/holidays. The rate charged will be per hour with a two-hour minimum during weekdays, four hour minimum during weekends and holidays. Facility Use fees for all other classification users are listed on the attached schedule. Application for Use of Facilities The Superintendent or designee shall maintain application procedures and regulations for the use of school facilities which: (Education Code 40042)
1. Encourage and assist groups desiring to use school facilities for approved activities.
2. Preserve order in school buildings and on school grounds, and protect school facilities. If necessary, a person may be designated to supervise this task.
3. Ensure that the use of facilities or grounds is not inconsistent with the use of the school facilities or grounds for school purposes and does not interfere with the regular conduct of school work.
Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Civic Center Use Subject to district policies and regulations, school facilities and grounds shall be available to citizens and community groups as a civic center for the following purposes: (Education Code 38131, 38132)
1. Public, literary, scientific, recreational, educational, or public agency meetings 2. The discussion of matters of general or public interest 3. The conduct of religious services for temporary periods, on a one-time or renewable basis, by any church
or religious organization 4. Child care programs to provide supervision and activities for children of preschool and elementary school
age 5. The administration of examinations for the selection of personnel or the instruction of precinct board
members by public agencies 6. Supervised recreational activities including, but not limited to, sports league activities that are arranged
for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination
7. A community youth center
3
8. Mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare (cf. 3516 - Emergencies and Disaster Preparedness Plan)
9. Other purposes deemed appropriate by the Governing Board
Restrictions School facilities shall not be used for any of the following activities:
1. Any use by an individual or group for the commission of any crime or any act prohibited by law. 2. Any use of school facilities or grounds which is inconsistent with their use for school purposes or which
interferes with the regular conduct of school or school work. 3. Any use which is discriminatory in the legal sense. (cf. 0410 - Nondiscrimination in District Programs
and Activities) 4. Any use which involves the possession, consumption, or sale of alcoholic beverages or any restricted
substances on school property. Fair Rental Value Groups shall be charged fair rental value when using school facilities or grounds for entertainment or meetings where admission is charged or contributions solicited and net receipts are not to be expended for charitable purposes or for the welfare of the district's students. (Education Code 38134) The district shall charge fair rental value for religious organizations conducting events that are not exclusively religious services including (but not limited to) fundraisers, car washes, etc. Damage and Liability Groups or persons using school facilities shall be liable for any property damages caused by the activity. The Board may charge the amount necessary to repair the damages and may deny the group further use of school facilities. Any group using school facilities shall be liable for any injuries resulting from its negligence during such use. The group shall bear the cost of insuring against this risk and defending itself against claims arising from this risk. Groups other than those that promote youth and school activities shall be required to include the district as additional insured on their liability policies. The Superintendent or designee may require a hold harmless agreement when warranted by the type of activity or the specific facility being used. Application for Use of Facilities The Superintendent or designee shall maintain application procedures and regulations for the use of school facilities which: (Education Code 38133)
1. Encourage and assist groups desiring to use school facilities for approved activities.
4
2. Preserve order in school buildings and on school grounds, and protect school facilities. If necessary, a person may be designated to supervise this task.
3. Ensure that the use of facilities or grounds is not inconsistent with the use of the school facilities or
grounds for school purposes and does not interfere with the regular conduct of school work. Any persons applying for the use of school property on behalf of any society, group, organization shall present written authorization from the group to make the application. Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Persons or organizations found using facilities without an approved permit as per this policy will be subject to fair market value rates. Regulation: SACRAMENTO CITY UNIFIED SCHOOL DISTRICT Approved: November 16, 1998, Sacramento, California Reviewed: June 11, 2002 Revised : April 18, 2013
1
Sacramento City USD
Administrative Regulation Use Of School Facilities AR 1330 Community Relations The priority of use for district facilities is as follows: CLASSIFICATION “A” – SubsidizedI Activities of District sponsored non-profit organizations, clubs, associations or other groups whose primary focus is the promotion of youth and school activities, including (but not limited to): curricular and extra-curricular student activities, District sponsored and organized after school programs, Associated Student Bodies (ASB), Parent Teacher Associations (PTA) or other recognized parent groups such as Parent Teacher Organizations (PTO’s) and Parent Teacher Student Organizations (PTSO’s), staff unions/groups, scouting groups and 4-H where all students attend the permitted site.
Free: School-sponsored programs, including student body activities and meetings for PTA, Parent Booster Clubs, School Employee organizations, and School Advisory Councils, City of Sacramento, Cordova and Southgate Parks and Recreation Districts (as per Joint Use Agreement), youth groups such as Camp Fire, Scout Troops, and Police Departments, etc. These activities willwould be free of facility fees and custodial fees with the exception of opening and closing the facilities, if no school employee would otherwise be available to perform that function as part of his/her normal duties; the cost of a school employee's presence during the organization's use of the facility if that employee would not otherwise be present as part of his/her normal duties; and the cost of the service if the services are necessary and would not have otherwise been performed as part of the custodian's normal duties.
CLASSIFICATION “B” – DiscountedII Activities Non-Profit Groups: Fees are to offset costs for supplies, utilities, custodial services, services of non-profit organization residing in any other district employees and salaries paid school district employees necessitated by the District whose primary focus is the promotionorganization's use of youthschool facilities and grounds of the district. The following examples of users that fall into the Classification II fee category (but not limited to): 1. Civic and services groups having a residency requirement, local senior citizen groups and local homeowners (Lions, Rotary, etc.); 2. Organizations, clubs or associations. The net receipts of organized for cultural activities and general character building or welfare purposes (such as folk and square dance, fitness groups, adult basketball, Red Cross, Salvation Army, etc.);
2
3. Fund-raising entertainments or meetings where admission fees, membership fees or donations
collected by these groups must be expended are charger or contributions solicited are expanded for the
welfare of the pupils of the District.district;
4. Any group or agency composed of local citizens which sponsor a program, performance or exhibition where admission charges are made, but the net proceeds are used solely to cover expenses; 5. A promoter is used to help a school-related group earn funds which are to be used for the benefit of the district or its students and at least 50% of the gross ticket sales or gross sales receipts, if no tickets are used, must go for district purposes; 6. Any local agency, group, college, or organization which sponsors a program of public interest (such as day care centers and organized recreation activities), where charges are made and the sponsoring firm pays the expenses of the performers or instructors. This includes any club or organization having a part-time/full-time paid program administrator.
CLASSIFICATION “C” – Direct CostIII Activities of non-profit organization whose primary focus is serving the general public including (but not limited to) civic and service groups (Kiwanis, Rotary, Elks, Moose, Lion, etc.), chambers of commerce, youth organizations without residency, non-profit supplemental educational services providers and religious services. CLASSIFICATION “D” – Private and Commercial (Fair Market)
Use: Commercial use shall apply to those organizations or individuals requesting to use school facilities for conducting any type of commercial business or function including for profit business, organizations and
supplemental educational services providers.. It shall be considered commercial if the publicity and/or advertising would benefit a particular person or concern in a commercial way. This includes: Organizations/groups where admission fees are charged or contributions are solicited and the net receipts are not expended for the welfare of the pupils of the district or for charitable purposes, a charge shall be made for the use of school facilities or grounds, in accordance with the fees schedule. ReligiousFee Schedule Fee rates for Facility Use Fees and Wages will be reassessed annually for federal, state, and local tax rates, employee compensation, or utility rate increases. Use: Churches and religious organizations may use school facilities for the conducting of religious services only during temporary periods during which they do not have a suitable meeting place and supported by evidence of building construction or sudden loss of a church building. Such temporary use shall not exceed one (1) year and shall be subject to use fees and the cost of extra labor. Fee Schedule Wages for district employees (custodians, cafeteria workers, etc.) will be charged for Classification “A” (Subsidized) users forI (Free) Users if use of a facility that occurs during off hours/weekends/holidays. The
3
rate charged will be $18.90 an hour per hourcustodian; $16.64 an hour per elementary food service employee; and $18.00 an hour per secondary food service employee with a two-hour minimum during weekdays, four hour minimum during weekends and holidays. Facility Use fees for all other classification usersClassification II (Non-Profit) and Classification III (Commercial/Religious) Users are listed on the attached schedule. Application for Use of Facilities The Superintendent or designee shall maintain application procedures and regulations for the use of school facilities which: (Education Code 40042)
1. 1. Encourage and assist groups desiring to use school facilities for approved activities.
2. 2. Preserve order in school buildings and on school grounds, and protect school facilities. If necessary, a person may be designated to supervise this task.
3. 3. Ensure that the use of facilities or grounds is not inconsistent with the use of the school facilities or grounds for school purposes and does not interfere with the regular conduct of school work.
Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Civic Center Use Subject to district policies and regulations, school facilities and grounds shall be available to citizens and community groups as a civic center for the following purposes: (Education Code 38131, 38132)
1. 1. Public, literary, scientific, recreational, educational, or public agency meetings 2. 2. The discussion of matters of general or public interest 3. 3. The conduct of religious services for temporary periods, on a one-time or renewable basis, by any
church or religious organization 4. 4. Child care programs to provide supervision and activities for children of preschool and
elementary school age 5. 5. The administration of examinations for the selection of personnel or the instruction of precinct
board members by public agencies 6. 6. Supervised recreational activities including, but not limited to, sports league activities that are
arranged for and supervised by entities, including religious organizations or churches, and in which youths may participate regardless of religious belief or denomination
4
7. 7. A community youth center 8. 8. Mass care and welfare shelters during disasters or other emergencies affecting the public health
and welfare (cf. 3516 - Emergencies and Disaster Preparedness Plan)
(cf. 3516 - Emergencies and Disaster Preparedness Plan)
9. 9. Other purposes deemed appropriate by the Governing Board Restrictions School facilities shall not be used for any of the following activities:
1. 1. Any use by an individual or group for the commission of any crime or any act prohibited by law. 2. 2. Any use of school facilities or grounds which is inconsistent with their use for school purposes or
which interferes with the regular conduct of school or school work.
3. Any use which is discriminatory in the legal sense.
3. (cf. 0410 - Nondiscrimination in District Programs and Activities) 4. 4. Any use which involves the possession, consumption, or sale of alcoholic beverages or any
restricted substances on school property. Fair Rental Value Groups shall be charged fair rental value when using school facilities or grounds for entertainment or meetings where admission is charged or contributions solicited and net receipts are not to be expended for charitable purposes or for the welfare of the district's students. (Education Code 38134) The district shall charge fair rental value for religious organizationsthe temporary use of school facilities for conducting events that are not exclusively religious services including (but not limited to) fundraisers, car washes, etc. when no other suitable facility exists. Damage and Liability Groups or persons using school facilities shall be liable for any property damages caused by the activity. The Board may charge the amount necessary to repair the damages and may deny the group further use of school facilities. Any group using school facilities shall be liable for any injuries resulting from its negligence during such use. The group shall bear the cost of insuring against this risk and defending itself against claims arising from this risk. Groups other than those that promote youth and school activities shall be required to include the district as additional insured on their liability policies. The Superintendent or designee may require a hold harmless agreement when warranted by the type of activity or the specific facility being used.
5
Application for Use of Facilities The Superintendent or designee shall maintain application procedures and regulations for the use of school facilities which: (Education Code 38133)
1. 1. Encourage and assist groups desiring to use school facilities for approved activities. 2. 2. Preserve order in school buildings and on school grounds, and protect school facilities. If
necessary, a person may be designated to supervise this task. 3. 3. Ensure that the use of facilities or grounds is not inconsistent with the use of the school facilities
or grounds for school purposes and does not interfere with the regular conduct of school work. Any persons applying for the use of school property on behalf of any society, group, organization shall present written authorization from the group to make the application. Persons or organizations applying for the use of school facilities shall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to use school premises to commit unlawful acts. Persons or organizations found usingapplying for the use of school facilities without an approved permit as per this policy will be subjectshall submit a statement of information indicating that the organization upholds the state and federal constitutions and does not intend to fair market value rates. use school premises to commit unlawful acts. Regulation: SACRAMENTO CITY UNIFIED SCHOOL DISTRICT Approvedapproved: November 16, 1998, Sacramento, California Reviewed: reviewed: June 11, 2002 Revised : April 18, 2013
1
Sacramento City USD
Board Policy Use Of School Facilities BP 1330 Community Relations The Governing Board recognizes that district facilities and grounds are a community resource and authorizes their use by community groups for purposes provided for in the Civic Center Act when such use does not interfere with school activities. Our district facilities and grounds are vibrant public places, hubs of community activity during school, after school and on weekends. Superintendent or designee will ensure that every school becomes an integral hub of community life to provide open space and access to resources. Our goal is to ensure that all of our schools are open and welcoming to families and to community partners. All school-related activities shall be given priority in the use of facilities and grounds under the Civic Center Act. Athletic fields will be scheduled via a scheduling event, thereafter, the use shall be on a first-come, first-served basis. The Superintendent or designee shall maintain procedures and regulations for the use of school facilities and grounds that: (Education Code 38133) 1. Aid, encourage, and assist groups desiring to use school facilities for approved activities 2. Preserve order in school buildings and on school grounds and protect school facilities, designating a person to supervise this task, if necessary 3. Ensure that the use of school facilities or grounds is not inconsistent with their use for school purposes and does not interfere with the regular conduct of school work Fees The Board believes that the use of school facilities should not result in costs to the District. The Board authorizes the use of a fee schedule that allows the District to recover direct costs. Groups shall be charged fair rental value when using school facilities or grounds for entertainment or meetings where admission is charged or contributions solicited and net receipts are not to be expended for charitable purposes or for the welfare of the district's students. (Education Code 38134) Legal Reference: EDUCATION CODE 10900-10914.5 Community Recreation Programs
2
32282 School safety plan 38130-38138 Civic Center Act: use of school property for public purposes 79 Ops.Cal.Atty.Gen 248 (1996) ACLU of So. Calif. v. Board of Education of Los Angeles, (1961) 55 Cal .2d 167 ACLU of So. Calif. v. Board of Education of San Diego, (1961) 55 Cal .2d 906 ACLU of So. Calif. v. Board of Education of Los Angeles, (1963) 59 Cal .2d 203 ACLU of So. Calif. v. Board of Education of San Diego, (1963) 59 Cal .2d 224 Connell v. Higgenbotham, (1971) 403 U.S. 207, 91 S.Ct. 1772 Cole v. Richardson, (1972) 405 U.S. 676, 92 S.Ct. 1332 Lamb's Chapel v. Center Moriches Union Free School District, (1993) 113 S.Ct. 2141 Management Resources: CDE LEGAL ADVISORIES 1101.89 School District Liability and "Hold Harmless" Agreements, LO: 4-89 Policy SACRAMENTO CITY UNIFIED SCHOOL DISTRICT adopted: November 16, 1998 Sacramento, California revised: November 5, 2001
1
Sacramento City USD
Board Policy Use Of School Facilities BP 1330 Community Relations The Governing Board recognizes that district facilities and grounds are a community resource andwhose primary purpose is to be used for school programs and activities. The Board authorizes theirthe use of school facilities by community groups for purposes provided for in the Civic Center Act when such use does not interfere with school activities. Our district facilities and grounds are vibrant public places, hubs of community activity during school, after school and on weekends. Superintendent or designee will ensure that every school becomes an integral hub of community life to provide open space and access to resources. Our goal is to ensure that all of our schools are open and welcoming to families and to community partners. All school-related activities shall be given priority in the use of facilities and grounds under the Civic Center Act. Athletic fields will be scheduled via a scheduling event, thereafter, the use shall be on a first-come, first-served basis. The Superintendent or designee shall maintain procedures and regulations for the use of school facilities and grounds that: (Education Code 38133) 1. Aid, encourage, and assist groups desiring to use school facilities for approved activities 2. Preserve order in school buildings and on school grounds and protect school facilities, designating a person to supervise this task, if necessary 3. Ensure that the use of school facilities or grounds is not inconsistent with their use for school purposes and does not interfere with the regular conduct of school work Fees The Board believes that the use of school facilities should not result in costs to the District. The Board authorizes the use of a fee schedule that allows the District to recover direct costs. Groups shall be charged fair rental value when using school facilities or grounds for entertainment or meetings where admission is charged or contributions solicited and net receipts are not to be expended for charitable purposes or for the welfare of the district's students. (Education Code 38134)(cf. 6145.5 - Student Organizations and Equal Access)
2
Vision We envision strong and vibrant neighborhoods making use of and bringing physical, financial, and human resources to our community's schools to help our students and all community members learn, recreate, and receive needed support services. We envision schools as safe, clean, and welcoming full-service neighborhood service centers addressing community concerns in a welcoming, positive and safe environment by supporting: · Parent and community involvement and commitment · Sharing and coordination of community resources, including the school's computers and other technology, to serve the needs and interests of local citizens from pre-school through senior citizens · Health, educational, cultural, and recreational opportunities to meet the needs and interests of the communities they serve · A wide range of neighborhood activities · Use by a diverse population of community members Legal Reference: EDUCATION CODE 10900-10914.5 Community Recreation Programs 32282 School safety plan 38130-38138 Civic Center Act: use of school property for public purposes 79 Ops.Cal.Atty.Gen 248 (1996) ACLU of So. Calif. v. Board of Education of Los Angeles, (1961) 55 Cal .2d 167 ACLU of So. Calif. v. Board of Education of San Diego, (1961) 55 Cal .2d 906 ACLU of So. Calif. v. Board of Education of Los Angeles, (1963) 59 Cal .2d 203 ACLU of So. Calif. v. Board of Education of San Diego, (1963) 59 Cal .2d 224 Connell v. Higgenbotham, (1971) 403 U.S. 207, 91 S.Ct. 1772 Cole v. Richardson, (1972) 405 U.S. 676, 92 S.Ct. 1332 Lamb's Chapel v. Center Moriches Union Free School District, (1993) 113 S.Ct. 2141 Management Resources: CDE LEGAL ADVISORIES 1101.89 School District Liability and "Hold Harmless" Agreements, LO: 4-89 Policy SACRAMENTO CITY UNIFIED SCHOOL DISTRICT adopted: November 16, 1998 Sacramento, California revised: November 5, 2001