sacscoc the ten most cited fifth-year sacscoc … college - ncicu...fifth-year report the ten most...
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SACSCOCFifth-YearReport
TheTenMostCitedSACSCOCStandards(NCICUConference,12June2019)
CarolYinDirectorofInstitutionalEffectiveness
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TakeAways
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GeneralTipsandGuidelinesforWritingaCompliance
Report
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TipsandGuidelines#1PoliciesandProcedures
ComplianceReport
Thefacultyevaluationpolicymaybefoundonpage34ofthe2018FacultyHandbook.[3]
LinktoLocation ShowCompletedExampleState&ProvideLink
FacultyEvaluationPolicy
EachfacultymembercompletestheSelf-ReportandEvaluation
Page34
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TipsandGuidelines#2InterpretCharts,Tables,andGraphs
ExperienceswithFaculty–IntheareaStudent-FacultyInteraction,themeanofLaGrangeCollegeseniorswaseithercomparableorsignificantlyhigherthanoneormorepeercomparisongroupsovertheyears2013-2018.(Scaleisfrom0to60.)ThegraphdisplayedshowsthetrendlinesforLaGrangeCollegeseniorsfrom2013to2018aswellasthetrendlinesforallthreepeercomparisongroupsfortheStudent-FacultyInteractioncategory.NSSEComparisongroupsareasfollows:MethodistCollege–AllMethodist-affiliated...SurroundingPublic–Allpublicinstitutionsin...SEPrivate–AllSoutheasternPrivateNonprofit...
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TipsandGuidelines#3IncludeALLtypesofstudents,programs,levels,etc.
Standard UG
DayUG
OnlineUG
EveningGRDay
GROnline
GRHybrid
3.1a N/A N/A N/A N/A N/A N/A
8.1
9.3 N/A N/A N/A
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TipsandGuidelines#4Explainyoursample,ifused.ExplainhowALLtypesofstudents,programs,levels,etc.arerepresented.
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TipsandGuidelines#5Makethereviewershappy(notfrustrated).
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OtherTips
• BeginwithIE,Faculty,andFinanceStandards.
• VisittheSACSCOCWebsite.• ReadtheResourceManual,Policies,Handbooks,andReviewforCommittees.
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TheTopTenList
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#1
6.2a
FACULTYQUALIFICATIONS
3.7.1
FACULTYCOMPETENCE
HR,AcademicDeanandSACSCOCLiaison 99% 33% 5%
1
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6.2a-FacultyQualifications
Foreachofitseducationalprograms,theinstitutionjustifiesanddocumentsthequalificationsofitsfacultymembers.(Facultyqualifications)
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ToJustify-TwoThingstoDo
Completethefacultyformforthosewhosecredentialshavealreadybeenapprovedandcontinuetoteachthesametypeandlevelofcourses.
Verifyanyremainingfacultywhoareneworwhoareteachingcoursesofdifferenttypesoratdifferentlevels.
How?
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How?UsetheFacultyCredentialsGuidelines
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Example:AdjunctInstructorBAinMusicPerformanceMAinMusicEducationTeachingMUSI3306(AppliedMusicLessons–Saxaphone)MUSI3306isrequiredfortheBAinMusic
Whataboutfacultywhodonotmeettheguidelines?
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Master’sinMusic
Education
Doctorate/Master’s
degreeintheteaching
disciplineORmaster’s
degreewithaminimumof18
graduatesemesterhoursintheteachingdiscipline.
15SemesterHoursinGraduate-LevelMusicCourses
???????
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Other?
• 19GraduateSemesterHoursinMusicEducation,includingMUSE6216:TeachingWindInstruments(3semhrs)
• WorkExperience?o InstructoratLaGrangeMusicFactory,LaGrange,GA,2011o AdjunctProfessorofSaxophone,LaGrangeCollege,LaGrangeGA,2010-presento ElementaryMusicSpecialist,HollisHandElementary,LaGrange,GA,1994-presento Privatepianostudio,LaGrange,GA,1998-presento Musicdirector,St.Peter’sCatholicChurch,LaGrange,GA,1990–present
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• OtherProfessionalExperienceinthearea?o Performedonsaxophoneand/orpianoatelevenMusicalTheatreproductionsatLaGrangeCollege.
• CertificatesorAwardsinthearea?o T5LevelCertification(Master’sLevel)inMusicPK–12,StateofGA
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Master’sinMusic
Education
Doctorate/Master’s
degreeintheteaching
disciplineORmaster’s
degreewithaminimumof18
graduatesemesterhoursintheteachingdiscipline.
15SemesterHoursinGraduate-LevelMusicCourses
???????“Other”
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ProfessorCarsonhasanM.S.inMicrobiologyfromtheUniversityofGeorgia,with40quarter(24semester)hoursingraduate-levelMicrobiologycourses.Specificcoursesinclude:MIB860:PhysofBacteria(5qtrhours)MIB670:MedicalMycology(5qtrhours)MIB622:PathogenicBacter(5qtrhrs)MIB610:Immunology(5qtrhours)MIB900:ProbBacteriology(5qtrhours)MIB609:FundofMicrobio(5qtrhours)MIB662:MicrobiolEcology(5qtrhours)
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Ms.JohnsonwillnolongerbeusedtoteachEDUC4320.
2
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Howdoestheinstitutiondocumentthequalificationsofeachfacultymember?
• InFacultyFiles(PhysicalorElectronic)– Transcripts– Certificates(current)– License– FacultyCVwithlistofpresentations,publications,workexperience,etc.
Note:AlldocumentsshouldbeinEnglish.
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Howdoestheinstitutionprovideevidenceoffacultyqualifications?
Havefacultyfilesavailableduringon-sitevisit.
Providetemporaryprotectedelectronicaccess.
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Tip#1:Ifapplicable,don’tforgetteacherswhomaynotbeemployedbytheinstitution,butwhoteachfor-creditcoursesthataretranscriptedas“home”courses(consortium,international,dual-degreehighschoolteachers,etc.)Tip#2:Whensomeoneishiredonafull-timeorpart-timebasis,ashortexplanationastowhythepersonisqualifiedmayhelp.Thisexplanationcanbefiledintheemployee’spersonnelfile.
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#2,3,5
8.2a,8.2c,7.3
IE–StudentLearningOutcomesandAdministrative
Effectiveness
3.3.1.1–3.3.1.3
IE–EDUCATIONALPROGRAMS,EDUCATIONALSUPPORT,ADMINISTRATIVE
UNITS
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SECTION8:StudentAchievement8.2Theinstitutionidentifiesexpectedoutcomes,assessestheextenttowhichitachievestheseoutcomes,andprovidesevidenceofseekingimprovementbasedonanalysisoftheresultsintheareasbelow:
IEOffice,DepartmentChairs/ProgramCoordinators,Academic/StudentServicesUnitDirectors,andSACSCOCLiaison
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c.Academicandstudentservicesthatsupportstudentsuccess.(Studentoutcomes:academicandstudentservices) Officesthatsupportstudentand
facultysuccess:
• Libraryandlearning/informationresources
• AdmissionsOffice• Facultyresourcecenters• Tutoring/writingcenters• AcademicSuccessCenter• Studentdisabilitysupportcenters• Financialaid• Residencelife• Studentactivities• Deanofstudents’office
60% 14% 5%
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7.3Theinstitutionidentifiesexpectedoutcomesofitsadministrativesupportservicesanddemonstratestheextenttowhichtheoutcomesareachieved.(Administrativeeffectiveness)
OfficesthatindirectlysupporttheEducationalMissionoftheinstitution:
• Business/FinanceOffice• Facilities• DevelopmentOffice• AdministrativeServices• President’sOffice
51% 13% 4%IE,AdministrativeUnitDirectors,
andSACSCOCLiaison
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AdministrativeExpectedOutcomes(notStudentLearningOutcomes)
• Efficiencyandqualityofservicetargets• responsetimes• errorrates• “cleanreport”targets• satisfactionrates• monetarytargets
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a.Studentlearningoutcomesforeachofitseducationalprograms.(Studentoutcomes:educationalprograms)
Adegreewithadefinedmajorisclearlyaprogram.
-SACSCOCResourceManual
49% 21% 12%
BachelorofArtsEarlyChildhood
EducationMasterofEducation
BachelorofScience
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AdministrativeSupportorEducationalSupport?
• Both• PickOne&ExplainRationale• ChooseEducationalSupport
AdministrativeSupport
EducationalSupport
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GiveOverviewofAssessmentProcess• Statetheunitsineachcategory–EducationalPrograms,AcademicandStudentServices,andAdministrativeSupport
• OverallPlan/Process• HowOften• HowResultsareShared• Training• Feedback• Calendar• EvidencethattheProcessisCarriedOut• PeopleInvolved
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DepartmentExampleofaStudentLearningOutcomeandEvidenceofSeekingImprovement
2016–17AnnualReport 2017–18AnnualReport
FineArts
IntheMusicprogram,oneoftheoutcomesisthatstudentswill“Demonstratebasicmusicianship,theabilitytointegratemusicalknowledge,andtheabilitytosynthesizemusicalideas.”Oneoftherelatedmeasurableresultsrelatedtothisoutcomeisthat“Overthenext3years,increaseby15%theoverallscoresofmusicmajorswhotaketheETSinMusic.”ThemusicprogramfacultyaddedanextratheoryclassandcoordinatedTheory-Piano-EarTraining.Also,theinstructormadechangestothecurriculuminwrittentheorytostressfundamentals...ResultsshowthatintheareaofWrittenMusicTheory,the2018scorewasup13.6%froma35.3in2012toascoreof40.1.
2016–17MusicAnnualReport
2017–18MusicAnnualReport
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#4
?????3.3.1.5
IE–COMMUNITY/PUBLICSERVICE
51%
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However...
2.1InstitutionalMission7.1InstitutionalPlanning
6.1Full-timeFaculty
Page14ofResource
Manual
3
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#6
13.1–13.2FINANCIALRESOURCESANDDOCUMENTS
COREREQUIREMENT
2.11.1FINANCIALRESOURCES
44% 7% ≤3%CFOandSACSCOCLiaison
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13.1–13.2FINANCIALRESOURCES&DOCUMENTS13.1Theinstitutionhassoundfinancialresourcesandademonstrated,stablefinancialbasetosupportthemissionoftheinstitutionandthescopeofitsprogramsandservices.(Financialresources)[CR]
13.2Thememberinstitutionprovidesthefollowingfinancialstatements:(a) aninstitutionalaudit(orStandardReviewReportissuedinaccordancewith
StatementsonStandardsforAccountingandReviewServicesissuedbytheAICPAforthoseinstitutionsauditedaspartofasystemwideorstatewideaudit)forthemostrecentfiscalyearpreparedbyanindependentcertifiedpublicaccountantand/oranappropriategovernmentalauditingagencyemployingtheappropriateaudit(orStandardReviewReport)guide.
(b) astatementoffinancialpositionofunrestrictednetassets,exclusiveofplantassetsandplant-relateddebt,whichrepresentsthechangeinunrestrictednetassetsattributabletooperationsforthemostrecentyear.
(c) anannualbudgetthatisprecededbysoundplanning,issubjecttosoundfiscalprocedures,andisapprovedbythegoverningboard.
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Tips:1. HireanexcellentCFO.2. Beginwith13.2.Explainwhytheevidencepresentedin13.2
demonstratescompliancein13.1.3. Balancedbudgetsandpositiveoperationalcashflowsarenot
enough(13.3).4. Canthebudgetbemaintained?Arefinancialbehaviors
sustainable?5. Manyevaluatorslookforathree-tofive-yeartrendinfinancial
information...(SACSCOCResourceManual)
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Tips:
1. Talktoauditorsaheadoftimeinordertomeetdeadlinesforcompliancereport.
2. WorkaheadandreadtheResourceManual.3. AttendfinanceworkshopsattheSACSCOCAnnualMeeting,
SmallCollegeInitiative,etc.4. Lookatthetrainingvideos!
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#7
6.1FULL-TIMEFACULTY[CR]
6.2BPROGRAMFACULTY
2.8FACULTY
43% 8% ≤3%AcademicDean,HR,andSACSCOCLiaison
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6.1Full-timeFacultyTheinstitutionemploysanadequatenumberoffull-timefacultymemberstosupportthemissionandgoalsoftheinstitution.(Full-timefaculty)[CR]
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• Definethevarioustypesoffacultyattheinstitution,suchasthefollowing:
– Full-timeinstructionalfaculty– Full-timeadministrativefaculty– Part-timeinstructors– Researchfaculty
• Describethefull-timefacultyandgivealist(rank,tenurestatus,etc.)
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• Definefullythedutiesoffacultyandconnectthedutiestothemission:
• Explainworkloadexpectations(generalandspecialcases).
TeachingAdvising
CommitteeWork
Research
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Howdoyouknowyouhavean“Adequatenumber”tocarryouttheduties?
Howcanyouproveit?Ideasinclude:
• IPEDSorothercomparisontools
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• IPEDS–StudentFTEtoFull-timeInstructionalFacultycomparedtoPeers(explainthepeergroup)
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Howdoyouknowyouhavean“Adequatenumber”tocarryouttheduties?
Howcanyouproveit?
• IPEDSorothercomparisontools• Percentofcoursesorgeneratedhourstaughtby
full-timefaculty
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Explain!
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Tip:Ifneeded,explainany“low”percentages.Ifyoucannotexplain,thenimmediatelydeterminehowyouwillfixlowpercentagesinthenextterm.Youmayhavetoaddressitinafollow-upreport.
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Howdoyouknowyouhavean“Adequatenumber”tocarryouttheduties?
Howcanyouproveit?
• IPEDSorothercomparisontools• Percentofcoursesorgeneratedhourstaughtby
full-timefaculty• StudentSatisfaction(currentoralum)withfaculty
members’duties(teaching,advising,etc.)
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StudentSatisfaction–NSSE,In-house,CourseEvaluations,etc.
Teaching?Advising?
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Advisingistheresponsibilityoffull-timefaculty.SeniorstudentsparticipatinginNSSEratetheirqualityofinteractionswiththeiradvisorinahighlyfavorableway[13].Duringeachofthepastsixyears,theratingwascomparableorsignificantlyhigherthantheratinggivenatoneormoreofLaGrangeCollege’speercomparisonschools.Onascalefrom1(Poor)to7(Excellent),themeanscorefromseniorstudentswas5.5to6.1onthequestion“Indicatethequalityofinteractionwithyouracademicadvisor.”Themeanscorefromstudentsinfullyonlineprogramsratedthequalityofinteractionaseither6or7onthatsame7-pointscale.
StudentSatisfaction–NSSE,In-house,CourseEvaluations,etc.
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Howdoyouknowyouhavean“Adequatenumber”tocarryouttheduties?
Howcanyouproveit?
• IPEDS• Percentofcoursesorgeneratedhourstaughtby
full-timefaculty• StudentSatisfactionwithfacultymembers’duties
(teaching,advising,etc.)• ExplanationsaboutOverloads,NumberofPart-
timeFaculty,Explanationsaboutequitablecommitteework
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6.2bProgramFaculty
Foreachofitseducationalprograms,theinstitutionemploysasufficientnumberoffull-timefacultymemberstoensurecurriculumandprogramquality,integrity,andreview.(Programfaculty)
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6.2bProgramFaculty• SimilarIntroductionasin6.1,butthenfocuson“majorprograms.”• Usesimilarevidence,suchasNSSE,butbrokendownbyprogram(andexplain).
4
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• Percentageofcourseswithinthemajortaughtbyfull-timefacultymembers,makingsuretocoveralltypesofprograms.Explainlownumbers!
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• Howdoyoudeterminetheneedforadditionalfaculty?
NewProgramProposalFormProposedProgram:BAinHistory
NewFacultyNeeded?
YesNo
NumberofNewFacultyMembersNeeded:1
APCApprovalSignature
VPAAApprovalSignature
So,Billisretiring?Let’sdoaprogramreviewtodetermineifanewfacultymemberis
needed.
1
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Otheritemsthataffectthenumberoffull-timefacultymembersneeded?
Accreditationstandards(CACREP,GeorgiaPSC,etc.)CombinedmajorsthatarehousedintwodepartmentsorPrograms
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#8
6.3FACULTYAPPOINTMENTANDEVALUATION(INPART)
3.7.2FACULTYEVALUATION
≤3%≤𝟓%𝟑𝟔%AcademicDean,HR,andSACSCOCLiaison
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6.3Theinstitutionpublishesandimplementspoliciesregardingtheappointment,employment,andregularevaluationoffacultymembers,regardlessofcontractortenurestatus.(Facultyappointmentandevaluation)
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PublishedEvaluationandTenure
Policies
FacultyEvaluationPolicy
DepartmentChairs
AllFaculty
Part-timeFaculty
Other
FacultyMember
DepartmentChair
VPAA
Howdoesitgetapproved? Whatisthechainofcommand?
Whereisitpublished?
HowaredifferenttypesofFacultyevaluated?
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Implemented–EvaluationandTenure• Showexamplesofhowfacultyarenotified(email)• Howoftendotheevaluationstakeplace(annually,everyotheryear,etc.)
• Showexamplesofthecompletedevaluation(redacted,ifneeded)– DepartmentChair– ProgramCoordinator– Full-timefacultymember– Part-timefacultymember– OtherAdministrativefacultymembers
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OtherQuestionstoConsider• Howdoestheevaluationprocessreflectexpectedworkload(teaching,advising,service,research,committeework,etc.)thatfitswithintheinstitution’smission?
Example:Self-Evaluation» Teaching(60–80%)» Advising(10–30%)» CommitteeWork(10–30%)
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#9
3.4.11ACADEMICPROGRAMCOORDINATION
6.2CPROGRAMCOORDINATION
≤3%≤𝟓%𝟑𝟐%AcademicDean
andSACSCOCLiaison
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6.2.cForeachofitseducationalprograms,theinstitutionassignsappropriateresponsibilityforprogramcoordination.(Programcoordination)
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• Howistheacademicstructuresetup?– MajorsPrograms?– Departments?– Divisions?
• Wholeadseachprogram,department,division,etc.?Includeanorganizationalchart.
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• Whatarethe“duties”and“qualifications”oftheseleaders?
FacultyHandbook
2018-19
Howistheleaderchosen?
Dotheleadershavetherightqualifications?
Whereistheinformationpublished? ThisPhotobyUnknownAuthorislicensedunderCCBY-NC-ND
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NursingProgramExample
Name of MajorProgram
Coordinator
Academic Degrees and Coursework
Other Qualifications &
CommentsNursing (BS in Nursing)
Dr. Celia Hay Department Chair
PhD in Nursing, Georgia State University, 2005 M.S. in Nursing, Georgia State University, 1995
Chair, Department of Nursing, 2005 – 2018 Professor, Department of Nursing, 1982 – 2018
Nursing (RN to BSN Online Program)
Sandy Blair Master of Science in Adult Health Nursing, Georgia State University, Clinical Nurse Specialist, 2001 Bachelor of Science in Nursing, LaGrange College, 1999
Associate Professor and Coordinator of RN-BSN, LaGrange College, 2015 - Present Professor of Nursing, LaGrange College, 2000 - Present Post-Graduate Certificate/Nursing Education, Georgia College & State University, 2007
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MusicalTheatre
Tip:Don’tforgetabout“SpecialPrograms”?
MusicFaculty TheatreFaculty
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• Whoisinchargeofcurriculumdevelopmentandhowareothersinvolved?
– Reviewofprogram– Changestoprogram– Textbookselection
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#10
???????3.5.4TERMINALDEGREESOFFACULTY
3.5.4Atleast25percentofthedisciplinecoursehoursineachmajoratthebaccalaureatelevelaretaughtbyfacultymembersholdingtheterminaldegree—usuallytheearneddoctorate—inthediscipline,ortheequivalentoftheterminaldegree.
𝟑𝟐%
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Questions?
SwarleyNate,withCarolYinDirectorofInstitutionalEffectivenesscyin@lagrange.edu 5
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ReferenceLinks
• SACSCOCInstitutionalResources• SACSCOCCommitteeResources• SACSCOCMostCitedStandards