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TRANSCRIPT
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CHAPTER 1 INTRODUCTION
1.1 Background of the Study
Metro Truck Builders Inc. in Dasmarias, Cavite and its other branches is
known to manufacturer different product for truck body building and assembling
for its customers of over 5,000 corporations in the country. Since the companys
warehouse holds large amount of inventory, and every week they need to find out
how many items or products were lessen from the products they have since the
first day of the week of transaction, it is more difficult for the employee involved
in keeping record to remember approximately inventory records and balances.
With the current situation at the companys warehouse, department uses
manual file system to manage about 250 items/products. When a new stock is
added or a new stock is deducted, records are modified with the use of pen and
paper, which we know can cause of inconsistency.
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1.2 Statement of Objectives
Using pen and paper to record each transactions have been made has a
high chance of data inconsistency.
Misplaced records
Not enough security for the record items
Transactions are not quite slow and inaccurate in tracking the
records
1.2.1 General Objective
To design and develop an inventory management system for the
warehouse of Metro Truck Builders,Inc.
1.2.2 Specific Objective
To avoid losing of records
To provide data Security
To make transaction easy and accurate in tracking the
number of inventory
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1.3 Significance of the Study
This study is made to make a computerized product inventory
management for the warehouse of Metro Truck Builders, Inc wherein
every week they will have a report on all about their products/items.
Since they have a large amount of inventory, it is necessary for them to
have a computerized system.
Using the system, the staffs who are in charge of the process can
easily determine products which are lessen on how many items are
purchased, subtracted and added for a week of transaction. Also, the
company will benefit a lot from the system since if they use the
proposed system, inventories will accurate. The contractors will be
easily notified of the items available and items which are not.
The study aims to develop an inventory management system which
can be very helpful for the company
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1.4 Scope And Limitation
Scopes
It can do several functions like adding, search, deleting, modifying
or editing.
It can tell the levels of inventory, the number of stocks that enters
and exits the system and the total quantity after those transactions.
It can print weekly reports of the transactions that has been done.
Limitation
Only focuses on tracking and accurate keeping of inventory
records.
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CHAPTER 2.0 Methodology of the Study
Prototyping is the process that enables the proponents to create a
model of the software to be built. A prototype is an original type, form, or
instance of something serving as a typical example, basis, or standard for
other things of the same category.
Figure 1.0 Prototyping Model
The Prototyping has the following phases:
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PLANNING
In this phase, the proponents plan how to develop the development of the
inventory system gathers data needed for building the system. The proponents are
required to conduct series of interviews and research that are needed in the study.
Analysis
In the modeled the existing System and carefully analyzed the
Requirements needed to develop the system.
Designing
In the Designing phase, the proponents will construct and study the
design, structure and components of the system suitable for Metro Truck Builders,
Inc.
Implementation
The developer used Microsoft Visual Basic 6.0 by Microsoft Corporation
Ensure that the system will be compatible in all standard window based operating
System.
Maintenance
Tested the system by observing, operating and one-by-one testing, in this
Procedure, we can see the result much better and we could adjust errors if
Possible, also to ensure the user that the system is functional and well built.
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CHAPTER 3.0 DATA GATHERING PROCEDURE AND OUTPUT
The interview is the primary technique for gathering information for the
development of the project. The proponents interviewed the person in charge for tracking
and keeping inventory records, and gathered all the necessary information that we needed
creating and developing our proposed system through interviews. The proponents asked
her several question with regards to their current system and what the problems are they
encountered. The proponents analyzed each statement that they gave for them to know
what would be the things they should consider in creating the system.
These are some of the question that we asked and their response.
Metro Truck Builders Inc. Inventory System
How does your system? Semi Manual.
How long does your system work? Since from the start of this company.
How do you keep your records? Using a desktop pc.
Do you encounter problems on
keeping your records using your
current system?
Yes, frequently we do encounter that type
of problem.
Do you want to replace your old
system with a new one?
Definitely, we want a new system.
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Physical Environment
The project will function in very computer that has adequate resources.
Microsoft Windows 2003 and later will be needed in order to function properly,
Must have at least 128mb of memory and 32-bit depth of screen resolution.
The system can only be used by the manager, secretary and the owner of
The Company.
Functionality
The system can do several functions like managing the orders, and
Managing the available stocks in the warehouse, the user should do some events
In order to process.
Resources
Any person will do maintenance as long as he knows the current flow of
The system and he knows working on computer software. The system will need a
Fully qualified computer operator in order to function very well and stable.
Security
The information of the system is restricted to people who are connected to
The company and the person to have a right to alter data entered on the database.
4.0 The Existing System
4.1 Company Background
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Founded in 1980, Metro truck builders Inc. roots started in a humble rented shop along
the comers of Marconi and Dalton streets in Makati City. Armed with only 15,000.00 and
guts as its starting capital, Nemy Barrameda, president and general manager of MTBI,
recognized the growing potential of truck body requirements and started the venture
tapping his previous corporate accounts as his initial customers and developing new
patrons and emerging commercial enterprise clientele as his target market.
After one year in operation, the company expanded its manufacturing operation and
acquired a lot along CAA Rd, Pamplona Las Pinas City. MTBIs products gained
recognition and demand for its product grew along the years while it expanded acquiring
another site at IMPEX Industrial Subdivision and J Aguilar Ave. also at Las Pinas City.
The Three plants produced riveted aluminum vans, high side pickup with roof (HSPUR),Drop side and Jeepney-type bodies for all brands of vehicles.
In 1991, the company acquired a new site for its expansion program located at km. 28 E
Mission
To be the country leading logistic solution provider through innovative truck body
Design and reliable assembly.Serving its customers with punctual delivery and remarkable quality in its
workmanship
To provide its customers quality products through innovation and flexibility in linewith their needs of truck body requirements.
Vision
To maintain harmonious and reliable business relationship among its employee
Business partners and customers
To remain profitably enterprising in all its business, Activities through flexibility
and continuous growth
To become the most preferred supplier of truck body requirement in all industries.
4.2 Description of the System
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Metro Truck Builders, Inc. Dasmarias, Cavite has a semi manual system in monitoring
their supplies or materials since when the person in charge in the warehouse start working
in the said company. Editing records are done with the used of pen and a sheet of paper.
For example, a number of items are added or subtracted in the warehouse, person in
charge will just manually compute for the sum or difference and then write in the paper,
where the records are temporarily kept, that may cause of data loss and lack of data
security.
4.3 Data Flow Diagram
Context diagram
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Data Flow Diagram
DIAGRAM 0
4.4 Data Dictionary
Part Number = {Legal Number}Part Name= {Legal Character}Beginning Inventory= {Legal Character}Purchase= {Legal Character}Withdrawal= {Legal Character}End Inventory= {Legal Character}Date= Month+Day+Year
4.5 Problem Areas
The Metro Truck Builders Incorporation encountered a problem regarding in
updating the previous records in inventory and orders to monitor the records.
Metro Truck Builders Inc. Inventory System
CUSTOMER
1.0
Parts/Contract
2.0
Product
Availability
3.0
Product
Approval
Warehouse
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5.0 The Proposed System
5.1 System Overview
The system is only intended for the use of Metro Truck BuildersInc. Inventory system. It also has data reports of the products.
5.2 Process Specification5.2.1 Data Flow Diagram
See at Chapter 4.3
5.2.2 Data Dictionary
Part Number = {Legal Number}Part Name= {Legal Character}Beginning Inventory= {Legal Character}Purchase= {Legal Character}Withdrawal= {Legal Character}End Inventory= {Legal Character}
Date= Month+Day+Year
5.3 Data Specifications
5.3.1 Entity Relationship Diagram
5.3.2
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5.1 Schedule of Activities
Activities Table 1.0 The Schedule of Activities
Month June July August September October
Week 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3Customer
Communication
Planning
Data
Gathering
- Interview
- Research
Analysis
Construct
/ modify
Mock-up
Design
- Database
- Interface
- ProgrammingTesting and
debugging
Documentation
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5.2 Cost Estimation
Table 1.1 Cost Estimate
Item Quantity Unit Price Total
Electricity 216 hours P15.00 /hour P 3240.00
P.C rentals 10 hours P15.00 /hour P 150.00
Printings 64 P 3.00 P 192.00
Folders 8
P 10.00 P80.00
Book bind 1 P 40.00 P 100.00
Total P 3762.00
CHAPTER 6.0 REQUIREMENT ANALYSIS AND SPECIFICATION
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6.1 Process Specification
The company uses a manual system. Editing records are done with the use of pen
and sheet of paper. For example, a number of items are added or subtracted in the
warehouse, the person in charge will just manually compute for the sum of difference and
then write in the paper, where the records are temporarily kept, which is, we can say
could be a cause of data loss and lack of data security.
Figure 2.0 Data Flow Diagram of the Existing System
Metro Truck Builders Inc. Inventory System
PERSON
In
Charge
ADD
Update
Update
MTBI
MTBI
Print
Update
Pringting
Update
Input
Add
Record
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Figure 2.1 Context Diagram
Request Deliver parts
Parts
List parts reports
Request Parts
6.2 Data Specification
The existing system of Metro Truck Builders, Inc. is the manual way of Inventory
managing, updating and saving information of their tools and supplies. Base on the
research and interviews done by the proponents, the following are the attributes included
in the system.
Table 2.0 Data Specification
Data Field Data Type
Description Text
Unit Text
Beginning Balance Text
Purchase Text
Metro Truck Builders Inc. Inventory System
Inventory
System
Supplier
Contractor Secretary
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Withdrawal Text
End Inventory Text
CHAPTER 7.0 SOFTWARE DESIGN SPECIFICATION
7.1 Process Specification
Figure 3.0 Data Flow Diagram
Metro Truck Builders Inc. Inventory System
PERSON
In
Charge
ADD Record
(supplier, item)
Update Stock
Search
Update
SearchSearch
Modify
Database
Database
Item
RecordVerify
Input AddRecord
PrintReport
Update
Generate
Re ort
Print
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In order to use the system the user must have knowledge in MS Visual
Basic 6.0 because this software is operated by that programming language. It is
also better to use Intel Pentium 3 with at least 1 Gigabyte hard disk space. The
Inventory System uses also Sybase Central for the database of the patient record.
8.2 System Requirements Specification
8.2.1 Hardware Requirements
Intel Pentium 3 2.3 GHz
128 Memory
At least 1 Gigabyte Hard Disk Space
Printer
8.2.2 Software Requirements
MS Windows XP
MS Visual Basic 6.0
Sybase Central
8.2.3 Human Resources Requirements
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The user must be computer literate and have the authority to access
the record. User must be higher than the staff to secure the records.
8.3 Software Testing
8.3.1 Testing Activities
White-Box Testing a test case design method that uses the
control structure on the procedural design to derive
test cases.
Black-Box Testing enables the software engineer to derive sets
of input conditions that will fully exercise all
functional requirements for a program.
8.3.2 Test Case
Cases Yes No
1. Is the system has a protection for all the data? 2. Is the system requires full data? 3. Is the system produce the exact reports? 4. Is the system has a unique key for every
data?
5. Is the transaction performs quickly?
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