SAE INTERNATIONAL

Copyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

AUTOMATING COMPLEX HIGH-VOLUME TECHNICAL PAPER AND JOURNAL ARTICLE PAGE COMPOSITION WITH NLM XML AND INDESIGN

Becky Fadik, SAE InternationalBrian Trombley, Data Conversion Laboratory21.April.2015

SAE INTERNATIONAL

Copyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Today‘s RoadmapIntroduction

Strategic Initiative for Change

Business Challenges and Goals

Embracing Change (2010 – 2014)

Improve Production Efficiency and Output Quality

Next Steps

Conclusion

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015 Data Conversion Laboratory 2

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

A professional society, SAE International is the authority on vehicle engineering. We develop more vehicle technical standards than any other organization. We offer the largest library of vehicle engineering content. And, we bring together the largest global network of engineers in the world.

We act on two priorities: • setting the standards for industry engineering. • encouraging a lifetime of learning for mobility engineering professionals

Data Conversion Laboratory 3

SAE International …..

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

DCL is a leading US-based organization that operates one of the most advanced facilities of its kind, with extensive capabilities to capture data from virtually any medium and reformat it to fit a client's emergent needs.

• Document and Data Conversion

• Conversion Management

• Content Reuse Analysis

• eBook Production

• Editorial and Composition Services

• Content Consulting Services

Data Conversion Laboratory 4

Data Conversion Laboratory …..

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Data Conversion Laboratory 5

Strategic Initiative for Change

Customer Challenges

Mature Product Portfolio

Outdated Publishing Model

Accelerating Pace of Technology

Increased Competition

CALL TO ACTION

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Print based publishing model to a digital publishing environment

• Cost reduction

• Rapid deployment of content

• Improve output consistency and quality

Data Conversion Laboratory 6

Business Goals and Challenges

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Data Conversion Laboratory 7

Strategic Initiative for Change

2008 2009 2010 2011 2012 2013

• Change initiative approved and funded

• System and tools in place

• XML tagging system defined

• Legacy technical paper conversion

• Publishing team formed

• New team, tools, workflows

• Significant quality issues

• Upgrades• Multiple

stylesheets • Importance of

print

• Publish once• New direction

Q1-Q3• Introduced Adobe • Dual publishing

systems in play• Multiple stylesheets

required• Publish once –

manual process

Q4• InDesign focused;

automate• DCL engaged • Agile development

process

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

- Agile development process- Automation top priority- New ideas enhancing the process beyond the capabilities envisioned - Extend automation to parts of the page building process such as…..

– Managing all text formatting and manipulation within the XSL reduced the need for application of formatting after the InDesign XML import

– Consolidating link handling within the context of the AppleScript import script minimized the user steps needed to create the document; imports, links, footnotes and the Notch Box could now invoked with only one step.

– Incorporation of two document types with the same template automated the process and made user processing easier.

Data Conversion Laboratory 8

:

4Q2013 – Revolutionary Change

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Data Conversion Laboratory 9

InDesign File Created by New Process

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Publish Once

Data Conversion Laboratory 10

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Data Conversion Laboratory 11

Notched Box

One Author Two Authors

Three Authors

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Data Conversion Laboratory 12

Strategic Initiative for Change

2010 2011 2012 2013 2014

• New team, tools, workflows

• Significant quality issues

• Upgrades• Multiple

stylesheets • Importance of

print

• Publish once a reality

• Needed a new direction

Q1-Q3• Introduced Adobe • Dual publishing

systems in play• Multiple stylesheets

required• Publish once –

manual process

Q4• InDesign focused;

automate• DCL engaged • Agile development

process

• Cost reduction • Rapid

deployment of content

• Improved output

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

2014 Results

• Cost reduction – 4% reduction in

direct costs • Rapid deployment of

content – 89% of publishing

completed by the six week mark

– Publish once

• Improve output consistency and quality

– Formatting, spacing, figure placement, hyperlinks and heading levels.

Data Conversion Laboratory 13

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Production Efficiency

• Batch process 30 papers at a time

• Inclusion of final footer automated

• Output file selection automated – technical paper or journal article

Data Conversion Laboratory 14

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 90%

20%

40%

60%

80%

100%

120%

Efficiency Trends

2011 (1256) 2012 (1177) 2013 (1369) 2014 (1477)

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Production Efficiency

Data Conversion Laboratory

Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 90%

20%

40%

60%

80%

100%

120%

Efficiency Trends

2011 (1256) 2012 (1177) 2013 (1369) 2014 (1477) 2015 (1456)

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Data Conversion Laboratory 16

Strategic Initiative for Change

2010 2011 2012 2013 2014

• New team, tools, workflows

• Significant quality issues

• Upgrades• Multiple

stylesheets • Importance of

print

• Publish once a reality

• Needed a new direction

Q1-Q3• Introduced Adobe • Dual publishing

systems in play• Multiple stylesheets

required• Publish once –

manual process

Q4• InDesign focused;

automate• DCL engaged • Agile development

process

• Cost reduction • Rapid

deployment of content

• Improved output

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Data Conversion Laboratory 17

Next Steps

Improve efficiency by 15%

Continually improve the look and feel of our paper product line.

Next print to digital initiative is - industry standards.

JATS-Con 2015 - Bethesda, Maryland - 21 April 2015SAE INTERNATIONALCopyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

Data Conversion Laboratory 18

Lessons Learned

Fully understand the scope of the project

Agile development process instrumental

Vendor selection and understanding the skills is key

Know when to start with a clean slate

Be open to new possibilities

Rely heavily on the recommendations from your expert

Strong project management is a prerequisite.

Team

wor

k pa

ys d

ivid

ends

.

Copyright (c) 2015 SAE International and Data Conversion Laboratory.   Further use or distribution is not permitted without permission from SAE or DCL.

CONTACT INFORMATION

Becky Fadik

Business Unit Leader

SAE International

724-772-7122

beckyb@sae.org

Brian Trombley

National Sales Director

Data Conversion Laboratory

306-377-4500

btrombley@dclab.com