U.S. Department of JusticeOffice on Violence Against Women

OVWSafe Havens:

SupervisedVisitation and

Safe ExchangeGrant Program

Fiscal Year 2004Solicitation

GMS REGISTRATION DEADLINE:February 19, 2004

APPLICATION DEADLINE:March 4, 2004

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U.S. Department of JusticeOffice on Violence Against Women

810 7th Street, NWWashington, DC 20531

John AshcroftAttorney General

U.S. Department of Justice

Diane StuartDirector

Office on Violence Against Women

Department of Justice Response Center1-800-421-6770

TTY202-307-2277

Office on Violence Against WomenWorld Wide Web Homepage:

www.ojp.usdoj.gov/vawo

Safe Havens: Supervised Visitation andSafe Exchange Grant ProgramWorld Wide Web Homepage

www.ojp.usdoj.gov/fundopps.htm

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About the Office on ViolenceAgainst WomenThe Office on Violence Against Women(OVW), is a component of the U.S.Department of Justice. Created in 1995,OVW implements the Violence AgainstWomen Act (VAWA) and subsequentlegislation and provides nationalleadership against domestic violence,sexual assault, and stalking. Since itsinception, the OVW has launched amultifaceted approach to responding tothese crimes. By forging state, localand tribal partnerships among police,prosecutors, the judiciary, victimadvocates, health care providers, faithleaders, and others, OVW grants helpprovide victims with the protection andservices they need to pursue safe andhealthy lives and enable communities tohold offenders accountable.

Addressing SupervisedVisitation and Safe ExchangeThe Safe Havens: Supervised Visitationand Safe Exchange Grant Program(Supervised Visitation Program)provides an opportunity for communitiesto support the supervised visitation andsafe exchange of children, by andbetween parents, in situations involvingdomestic violence, child abuse, sexualassault, or stalking. Studies have shownthat the risk of violence is often greaterfor victims of domestic violence andtheir children after separation from anabusive situation.1 Even after

1 Jaffe, P.G., “Children of Domestic Violence:Special Challenges in Custody and VisitationDispute Resolution.” In J. Carter, C. Heisler, &M. Runner (Eds.), Domestic Violence andChildren: Resolving Custody and VisitationDisputes, A National Judicial Curriculum, (SanFrancisco: Family Violence Prevention Fund),

separation, batterers often use visitationand exchange of children as anopportunity to inflict additionalemotional, physical, and/orpsychological abuse on victims and theirchildren. Visitation and exchangeservices provided through theSupervised Visitation Program shouldreflect a clear understanding of thedynamics of domestic violence, sexualassault, stalking, the impact of domesticviolence on children, and the importanceof holding offenders accountable fortheir actions.

Availability of FundsFunding to support the SupervisedVisitation Program in Fiscal Year2004 is contingent uponCongressional appropriation offunds. Therefore, awards under thisprogram are subject toCongressional appropriation.

Award PeriodThe award period for these grants willbe 24 months. Budgets must reflect 24months of project activity.

Award AmountsApplicants should carefully consider theresources needed to successfullyimplement the project proposed andpresent a realistic budget that accuratelyreflects project costs. Applicants for theSupervised Visitation Program mayapply for up to $350,000 for localprojects, and up to $750,000 for multi-jurisdictional state projects. Grants maybe made for greater or lesser amountsthan requested. In addition, OVW maynegotiate the scope of work with pp.22-30.

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applicants prior to granting an award. Current grantees should note thatcontinuation or supplemental funding isnot guaranteed. All applications will besubject to peer review and internalreview by OVW staff and will be scoredaccording to the criteria set forth in thissolicitation. Applications with thehighest scores will be eligible to receivefunds available for this grant program.

Application Due DatePlease note that final applications aredue by 5:30 pm (EST) March 4, 2004,and will be accepted only through theU.S. Department of Justice’s Office ofJustice Programs online GrantManagement System (GMS). Inaddition, applicants should registeronline with GMS by February 19, 2004.It may take up to one week for you toreceive confirmation that you are eligibleto apply.

Please refer to the “How to Apply”section on page 16 of this solicitation forfurther instructions.

Program EligibilityBy statute, grants under the SupervisedVisitation Program may be awarded tostates,2 Indian tribal governments,and units of local government thatpropose to enter into or expand thescope of existing contracts andcooperative agreements with public orprivate nonprofit entities to providesupervised visitation and safe visitation

2 For the purposes of this grant program, a stateis defined to include all states, the District ofColumbia, the Commonwealth of Puerto Rico,and the Virgin Islands, American Samoa, Guamand the Northern Mariana Islands.

exchange of children by and betweenparents in situations involving domesticviolence, child abuse, sexual assault, orstalking. All applicants are required toenter into a collaborative workingrelationship with state or local courtsand a nonprofit, nongovernmentaldomestic violence or sexual assaultvictim organization, including faith-basedor community organizations thatrepresent the views and concerns ofdomestic violence and sexual assaultvictims.

Units of Local GovernmentFor the purposes of this Program, a unitof local government is any city, county,township, town, borough, parish, village,or other general-purpose politicalsubdivision of a state; an Indian tribethat performs law enforcement functionsas determined by the Secretary of theInterior; or, for the purpose of assistanceeligibility, any agency of the District ofColumbia government or the UnitedStates Government performing lawenforcement functions in and for theDistrict of Columbia or any TrustTerritory of the United States. Localcourts, police departments, pre-trialservice agencies, district or cityattorneys’ offices, sheriffs’ departments,probation and parole departments,shelters, nonprofit, nongovernmentalvictim services agencies, anduniversities are not considered units oflocal government for the purposes ofthis grant program. These agencies ororganizations may administer grantfunds and assume responsibility for thedevelopment and implementation of theproject, but they may not apply directlyto the OVW for funding support.Indian TribesFor the purposes of this Program,

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Indian tribe is defined as any tribe,band, nation, or other organizedcommunity, including an Alaska Nativevillage or regional or village corporation(as defined in or established under theAlaska Native Claims Settlement Act, 43U.S.C. §1601 et seq.), which isrecognized as eligible for the specialprograms and services provided by theUnited States to Indians because oftheir status as Indians (25 U.S.C.§450b(e)). Any applicant representing aconsortium of tribal governments and/ororganizations must submit a resolutionfrom the constituent tribal governmentsand/or organizations supporting theapplication.

Eligible ApplicantsIn FY 2004, OVW will only acceptapplications for funding fromgrantees that received a SupervisedVisitation grant award in FY 2002.

FY 2002 grantees may apply forcontinuation or supplemental funding toassist with the initial implementation of asupervised visitation center or toenhance and improve the services of anexisting center. States are eligible toapply for multi-jurisdictional funding.However, multi-jurisdictional stateinitiatives must meet statutory andprogram requirements for eachjurisdiction involved in the project.

Program ScopeThe scope of the Supervised VisitationProgram is defined by the followingstatutory considerations and minimumrequirements. Applicants must addressthese considerations and requirementsin the Program Narrative section of theapplication.

During the OVW internal review,applications that are partially out ofscope will receive up to a 25 pointdeduction. Applications that proposeprojects that are completely outside thescope of the Supervised VisitationProgram statutory considerations will bedisqualified from funding consideration.

Statutory ConsiderationsThe following statutory considerationswill be taken into account whenawarding grants: The number of families to be served

by the proposed visitation programsand services;

The extent to which the proposedsupervised visitation programs and services serve underservedpopulations;3

The extent to which the applicantdemonstrates cooperation andcollaboration with non-profit,nongovernmental entities in the localcommunity served; and

The extent to which the applicantdemonstrates coordination andcollaboration with state and localcourt systems, including

3 The term “underserved populations”, asdefined in section 2008 of Title I of theOmnibus Crime Control and Safe Street Actof 1968 (42 U.S.C. 3796gg-2), includespopulations underserved because ofgeographic location (such as ruralisolation), underserved racial and ethnicpopulations, populations underservedbecause of special needs (such aslanguage barriers, disabilities, alienagestatus, or age), and any other populationdetermined to be underserved by the stateplanning process in consultation with theAttorney General.

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mechanisms for communication andreferral.

By statute, all applicants for theSupervised Visitation Program must: Demonstrate expertise in the area of

family violence, including the areasof domestic violence or sexualabuse, as appropriate;

Ensure that any fees charged toindividuals for use of programs andservices are based on the income ofthose individuals, unless otherwiseprovided by court order;

Demonstrate that adequate securitymeasures, including adequatefacilities, procedures, and personnelcapable of preventing violence, arein place for the operation ofsupervised visitation programs andservices or safe visitation exchange;and

Prescribe standards by whichsupervised visitation or safe visitationexchange will occur.

Grant funds may be used for, but arenot limited to, the following activities: Establishing supervised visitation

and safe exchange services to meeta demonstrated need;

Strengthening and enhancingexisting program operations;

Expanding center services; Funding innovative “pilot programs”; Establishing statewide training and

technical assistance projects; Increasing center staff; Enhancing security; and Developing training for staff and

volunteers.By statute, grant funds may only beused to support project activities whichincrease options for supervised visitationand safe exchange by and between

parents. Therefore, grant funds may notbe used to support supervised visitationand monitored exchanges of children infoster care, kinshipcare, or protective supervision.

Activities that May CompromiseVictim SafetyEnsuring victim safety is the guidingprinciple underlying this Program.Experience has shown that certainpractices compromise victim safetyrather than enhance it. In addition,some responses by the justice systemmay minimize or trivialize the offender’scriminal behavior. Accordingly,consistent with the goals of ensuringvictim safety and holding perpetratorsaccountable for their criminal conduct,applicants are discouraged fromproposing projects that include any ofthe activities listed below: Mediation, alternative dispute

resolution, or family counseling as aresponse to domestic violence,sexual assault, or stalking;

Offering perpetrators the option ofentering pre-trial diversion programs;

Batterer intervention programs thatdo not use the coercive power of thecriminal justice system to holdbatterers accountable for theirbehaviors; and

Provision of services on the conditionthat victims seek protection orders,counseling, or some other course ofaction with which they disagree.

Review ProcessAll applications will be subject to peerreview and internal review by OVW staffand will be scored according to thecriteria set forth in this solicitation. TheOffice will establish panels of expertsand practitioners to review applications.

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Tribal applications will be reviewed by apanel of Native American experts onsupervised visitation, domestic violence,child abuse, sexual assault, andstalking. Each panel will review theinformation provided in the applicationagainst the selection criteria for theprogram. Internal review will considerthe geographic distribution of theapplications for a national and statewideperspective, the ratio of population toservices, the existence of under-servedcommunities, and the type of projectsalready funded within an applicant’sstate or community. The total points foran application are 100. The status ofcurrent grant-funded activities andgeographic distribution will be taken intoconsideration as part of the reviewprocess. Applications with the highestcomposite scores will be eligible toreceive funds available for this grantprogram.

Application ContentApplicants must complete each of thefollowing sections as part of theirproposals. For each section listedbelow, please note the correspondingmaximum point value that may beassigned during the review process.All applications must be double-spaced,typed on 8 ½ x 11-inch paper. Marginsmust not be less than one inch, and typeno smaller than 12 point and 12character per inch must be used.

New RequirementBeginning October 1, 2003, a Dun andBradstreet (D&B) Data UniversalNumbering System (DUNS) numbermust be included in every application fora new award or renewal of an award. The DUNS number will be enteredinto GMS by the applicant. The DUNS

number will be required whether anapplicant is submitting an application onpaper, through OJP’s GrantsManagement System, or using thegovernment-wide electronic portal(Grants.gov). An application will notbe considered complete until a validDUNS number is provided by theapplicant. Individuals who wouldpersonally receive a grant orcooperative agreement from the Federalgovernment are exempt from thisrequirement.

Applicants can receive a DUNS numberat no cost by calling the dedicatedtoll-free DUNS Number request line at1-800-333-0505. If you have anyquestions, please contact the Office ofthe Comptroller's Customer ServiceCenter at 1-800-458-0786.

Application for Federal Assistance(SF-424): 0 pointsThe SF-424 will be filled out onlinethrough GMS. The Catalog of FederalDomestic Assistance number for thisprogram is 16.527 (block 10). TheFederal cognizant audit agency andfiscal year of the applicant organizationshould be listed in block 11 of the form.Applicants must ensure that theinformation for the authorizing officialand alternate contact are filled outcorrectly. The authorizing official is theindividual authorized to accept grantfunds on behalf of the jurisdiction ornongovernmental private entity applying. If the individual applying online is notthe authorizing official, that individualmust list the authorizing

official’s name and contact informationwhere appropriate.

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Summary Data Sheet (not to exceedone page): 3 pointsThe summary data sheet should includethe following information: Legal Name of the applicant; Contact information, including an

email address for the project directoror primary person to be contacted onmatters involving the application; and

Name, address, phone number, andfax number for the visitationcenter(s) involved in the project.

Abstract (not to exceed one page): 5pointsA project abstract when read separatelyfrom the rest of the application, is meantto serve as a succinct and accuratedescription of the proposed project andshould concisely describe the projectgoals and objectives. Abstracts will bereviewed by the peer review panelsaccording to the following criteria: Concise description of the project Accuracy in summarizing the Project

Narrative

Status of the Current Project (not toexceed 5 pages): 15 pointsState what has been accomplished bythe current project, including 1) adescription of the goals and objectivesfrom the prior grant period and thestatus of the existing project; 2) thestatus of any project products; and3) any unanticipated obstacles to projectimplementation. This section should beas clear and succinct as possible.

Current projects will be rated by OVWusing the following criteria: Whether progress reports submitted

by the applicant, in conjunction withmonitoring conducted by OVW,demonstrate the effectiveness of the

current project, indicating progresstoward meeting project goals andobjectives, and demonstrate that thecurrent project has progressed in atimely manner as outlined in theoriginal proposal;

Whether the grantee hasdemonstrated that past activitiessupported with Supervised Visitationfunds have been limited to programPurpose Areas;

Whether the grantee has compliedwith all special conditions of theirexisting grant award from theDepartment of Justice;

Whether the grantee has adhered toprogrammatic and financial reportingrequirements;

Whether the grantee has completedthe project goals, objectives, andproducts according to the approvedtime line;

Whether the grantee hasdemonstrated a commitment tosustaining the project after federalfunds are no longer available;

Whether the grantee appropriatelyutilized and actively participated inOVW sponsored workshops andother technical assistance eventsrequired as a Special Condition ofthe current award;

Whether the grantee has receivedfinancial clearances on all currentgrants from OVW; and

Whether the grantee has compliedwith the OMB audit requirement.

Applicants who have failed to complywith any or all of the aforementionedcriteria could have as many as 25 pointsdeducted from their application score. In addition, OVW reserves the right todisqualify an application fromconsideration, if an applicant is found to

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be substantially out of compliance withthis criteria.

Need for the Project (not to exceed 4pages): 7 pointsThis section should describe theproblem to be addressed and howfunding would alleviate it; identify thetarget population and state how thetarget population would benefit from theproposed project (please use currentand detailed information whendescribing the population to be served);and describe the communities in whichthe project would be implemented,including location, population, anddemographic information.

What Will be Done (not to exceed 5pages): 10 pointsApplicants should provide detailedinformation on the project goals andobjectives, mechanisms for referral, thespecific tasks and activities of eachcollaborative partner, and include a timeline that identifies when the projectactivities will be accomplished.Applicants must also include adescription of services currently offeredby the existing program(s) and howthese services will be enhanced by thesupplemental funding.In addition to the above criteria, thissection will also be rated on thefollowing: The extent to which the application

clearly demonstrates continueddevelopment and/or implementationof a program to increase supervisedvisitation and exchange options forfamilies with a history of domesticviolence, child abuse, sexual assault,or stalking;

The extent to which the applicationaddresses the minimum

requirements of the SupervisedVisitation Program;

The extent to which the applicationclearly describes the community tobe served, including the diverse,traditionally underserved populationsof victims of domestic violence, childabuse, sexual assault, and stalking;

The extent to which the proposedproject activities reflect sounddevelopment and thoughtfulinnovation; and

The planning, development andimplementation strategy,organization, and staff capability,project components, and generaltime line are clearly described.

Program Specifications (not toexceed 5 pages): 15 points:Applicants should submit a detaileddescription of the proposed visitationand exchange center. This descriptionshould include information on thefollowing program specifications: The purpose of the visitation center

and how it reflects an understandingof the impact of domestic violence,child abuse, sexual assault andstalking on families;

Scope of proposed visitation andexchange services;

Types of families to be served by theproject;

Hours of operation; Program Security; Record keeping and confidentiality; Referral process; Intake procedures; Fee protocols; Proposed level of staffing; Job descriptions and resumes for

key staff (this information should beappended to the application);

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Training requirements for staff andvolunteers; and

Composition and role of existing orproposed advisory committee.

Who Will Implement the Project (notto exceed two pages): 5 pointsVAWA 2000 requires applicants tocoordinate with state or local courts andnonprofit, nongovernmental domesticviolence and/or sexual assault victimservice programs. Applicants mustidentify the local court and victimservices program(s) partnering on theproposed project and all other projectpartners, and specify their respectiveroles and responsibilities.

Sustainability Plan: 10 pointsBecause this is a competitive,discretionary program, there is noguarantee of continued funding. Applicants are required to include a plandescribing their commitment andcapacity to continue the project ifFederal funding through the SupervisedVisitation Program is no longeravailable.

The plan will be evaluated on whether itproposes feasible strategies to preserveproject activities long-term. Continuedor supplemental funding is notguaranteed and applicants areencouraged to seek additional means ofsupport to sustain their current projects.

Budget Detail : 15 pointsEach application must include a detailedbudget and budget narrative for theproject. The budget must be complete,reasonable, and cost-effective in relationto the proposed project. The budgetshould provide the basis for thecomputation of all project-related costs.

It should cover the cost of allcomponents of the project and clearlyidentify costs attributable to the projectevaluation. There must be a clear linkbetween the proposed activities and theproposed budget items. The budgetshould include only activities, products,and resources necessary for projectimplementation and discussed in theproject narrative.

In developing the budget, applicantsshould fairly compensate all projectpartners for their participation in anyproject-related activities, including butnot limited to compensation for time andtravel expenses to attend or provideproject development, training, andimplementation.

Match is not required for this grantprogram, but applicants are encouragedto maximize the impact of Federal grantdollars by contributing to the costs oftheir projects.Supplemental contributions may becash, in-kind services, or a combinationof both. Any supplemental matchcontributions can be discussed in theproject narrative, however, these matchcontributions should not be included inthe budget or budget narrative.Consultant rates in excess of $450 perday require prior approval from theDirector of the Office on ViolenceAgainst Women. All applicants arerequired to allocate funds ($20,000 forlocal and tribal projects, and $30,000 forstatewide projects) to support travelcosts associated with technicalassistance and capacity-buildingactivities (e.g., training institutes, siteconsultations, audio- and video-conferences) sponsored by OJP-designated technical assistance

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providers. These funds are to be usedonly for OJP-designated technicalassistance unless otherwise approvedby the OVW.

This required amount of $20,000 or$30,000 should be included in the“travel” category. Please provide anestimated breakdown for this amount(include the number of trips, number oftravelers, airfare or mileage, lodging, perdiem, etc.).

Applicants are also encouraged toinclude funds in their budgets to attendFinancial Management TrainingSeminars sponsored by the OJP’sOffice of the Comptroller. Theseseminars instruct participants in thefinancial administration of OJP formulaand discretionary grant programs. Aschedule listing the financial trainingseminars is available atwww.ojp.usdoj.gov/oc/fmts.htm.

A Sample Budget Detail Worksheet isincluded in this solicitation. The budget,budget summary, and budget narrativeshould be submitted online as oneattachment under “Budget Narrative.”When preparing these items, please usethe Budget Detail Worksheet as a guideand be sure to include all the necessarybudget categories. The budget shouldclearly describe the proposed amountand uses of grant funds for the durationof the grant period and how the amountsof the specific budget items weredetermined.

Memorandum of Understanding(MOU): 15 pointsEach application must include, as anattachment, a current (i.e., signed anddated during the development of the

proposal) MOU created and signed bythe chief executive officer(s) and/ordirector(s) of: relevant criminal justiceagencies participating in projectdevelopment or implementation, (e.g.,law enforcement, prosecutors, thecourts, and probation); nonprofit,nongovernmental domestic violencevictim organizations, including faith-based or community organizations thatrepresent the views and concerns ofdomestic violence victims; and othercommunity agencies or organizationsthat will collaborate to implement theproposed project.

The MOU must do the following: Identify the partners and provide a

brief history of the collaborativerelationship among those partners,including when and under whatcircumstances the relationship beganand when each partner entered intothe relationship;

Identify the representatives of theplanning and development team whowill be responsible for developingand implementing project activitiesand describe how they will worktogether and with project staff;

Demonstrate a commitment on thepart of all project partners to worktogether to achieve stated projectgoals;

Indicate approval of the proposedproject budget by all signing parties;and

Describe the resources each partnerwould contribute to the project, eitherthrough time, in-kind contributions, orgrant funds (e.g., office space,project staff, training).

Letters of support may not be submittedin lieu of the MOU.

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All applicants are required to enter intoformal collaborations with state or localcourts and a nonprofit, nongovernmentalorganization serving victims of domesticviolence and/or sexual assault.Community-based domestic violencevictims and/or advocates must beinvolved in the development andimplementation of the proposed project.Applicants must demonstrate that theyhave consulted and coordinated in ameaningful way with nonprofit,nongovernmental domestic violence,and/or sexual assault victim servicesprograms.

Victim advocacy organizations shouldmeet all of the following criteria: Provide services to victims of

domestic violence, sexual assault,dating violence, or stalking as one oftheir primary purposes;

Reflect an understanding that theviolence perpetrated against victimsis grounded in an abuse of power byoffenders, reinforced throughintimidation and coercion;

Address a demonstrated need intheir communities by providingservices that promote the integrityand self sufficiency of victims,improve their access to resources,and create options for victimsseeking safety from perpetratorviolence; and

Do not engage in activities thatcompromise victim safety.

Planning grantees seeking initialimplementation funding are encouragedto partner with qualified faith-basedagencies to implement the proposedproject.

Assurances (Form 4000/3) andCertifications Regarding Lobbying;Debarment, Suspension, and OtherResponsibility Matters; and Drug-Free Workplace Requirements (Form4061/6)

Review the assurances and certificationforms. You will be agreeing to theseassurances and certifications when yousubmit your application online throughGMS.

NOTE: If the authorizing official is notthe individual submitting the applicationvia GMS, be sure the correctauthorizing official information has beenentered.

Anti-Lobbying ActThe Anti-Lobbying Act, 18 U.S.C. §1913, recently was amended to expandsignificantly the restriction on use ofappropriated funding for lobbying. Thisexpansion also makes the anti-lobbyingrestrictions enforceable via large civilpenalties, with civil fines between$10,000 and $100,000 per eachindividual occurrence of lobbyingactivity. These restrictions are inaddition to the anti-lobbying and

lobbying disclosure restrictionsimposed by 31 U.S.C. § modifications. The Office of Management and Budget(OMB) is currently in the process ofamending the OMB cost circulars andthe common rule (codified at 28 C.F.R.part 69 for DOJ grantees) to reflectthese modifications. However, in theinterest of full disclosure, all applicantsmust understand that no federallyappropriated funding made availableunder this grant program may be used,either directly or indirectly, to support

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the enactment, repeal, modification oradoption of any law, regulation, orpolicy, at any level of government,without the express approval by OVW. Any violation of this prohibition is subjectto a minimum $10,000 fine for eachoccurrence. This prohibition applies toall activity, even if currently allowedwithin the parameters of the existingOMB circulars.

Certification of NonsupplantingA letter to OVW’s Director, Diane M.Stuart, certifying that supplanting of non-Federal funds will not take place shoulda grant award be made, must be faxedto (202) 254-4147 or electronicallyscanned and submitted as anattachment via GMS. Please refer toAppendix E for a sample letter.

Indirect Cost Rate AgreementIf your organization is requesting indirectcosts for this project, please include acopy of your current, signed indirect costrate agreement.

Additional ProgramRequirements

Technical AssistanceGrant recipients are required to workcollaboratively with staff from OVW, theprimary Supervised Visitation Programtechnical assistance provider, and otherOVW designated technical assistancecontractors. Grant recipients will be

asked to identify advocates from localdomestic violence victim serviceprograms, law enforcement officers,prosecutors, judges, and otherrepresentatives from the criminal justicesystem and the community to participatein technical assistance events. Participation in technical assistanceevents will often involve out-of-statetravel, therefore applicants are requiredto include funds in the project budget tosupport travel costs associated withthese activities.

Advisory CommitteeVisitation programs that serve familieswith a history of domestic violence, childabuse, sexual assault, and stalkingshould develop formal affiliations withorganizations that will be available toprovide services and consultation to theprograms in their work with children andparents. Applicants must establish anadvisory board, which includesexperts in the following fields: childabuse and neglect, mental health,substance abuse, counseling, batterers’intervention, law enforcement, childprotection services, and advocacy forvictims of domestic violence and sexualassault.

Performance Measures andEvaluationThere are two statutory requirementsthat require VAWA grantees to collectand maintain data that measures theeffectiveness of the funded projects. First, the Government Performanceand Results Act of 1993 (GPRA) wasenacted to increase Congressional andAdministrative focus on the results fromgovernment programs and activities. At

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its simplest, GPRA asks "What are wegetting for the money that we arespending?” To make GPRA moredirectly relevant for federal officials whomanage grant programs, GPRAexpands this question intothreequestions: What is your programtrying to achieve? How will itseffectiveness be determined? How is itactually doing?

Second, OVW grant recipients arerequired to report on the effectiveness oftheir programs. VAWA 2000 requiresthe Attorney General to report annuallyto Congress on services funded by thisprogram and other related matters.Specifically, OVW is seeking informationthat will illustrate the effectiveness ofgrant supported activities, includingbaseline information and post-projectinformation that can demonstrate thesuccess of the grantee’s efforts toincrease options for supervised visitationand safe exchanges for victims ofdomestic violence, child abuse, sexualassault, and stalking. This informationwill be incorporated into the semi-annualprogress reports described below.

Supervised Visitation grantees mustreport the following data: The number of supervised visits

between parents and their children; The number of individuals served by

visitation and exchange programs; The number of supervised

exchanges between parents andtheir children;

The number of individuals deniedservices by visitation and exchangeprograms;

The number of underservedindividuals served by visitation andexchange programs;

The number of underserved individuals denied services byvisitation and exchange programs;

The number of parental abduction cases in a judicial district served visitation and exchange programs;

The number of security problemsthat occur during supervisedvisitations;

The number of visitation andexchanges ordered by juvenile, civil,criminal, or family courts; and

The process by which children orabused partners are protected duringvisitations and exchanges.

Reporting RequirementsGrantees will be required to submitquarterly Financial Status Reports andsemi-annual Progress Reports. Inaddition, grant recipients who expend$300,000 or more in federal fundsduring their fiscal year are required tosubmit a single organization-wide audit.Additional information on these reportingrequirements will be provided tosuccessful applicants in the awardpackage.

OJP Financial GuideAll grantees are required to comply withthe regulations and requirementsoutlined in the OJP Financial Guide. The Financial Guide includesinformation on allowable costs, methodsof payment, audit requirements,accounting systems, and financialrecords. Copies are available from theDepartment of Justice Response Center(1-800-421-6770) and also through theOJP web page: http:/www.ojp.usdoj.gov/FinGuide.

Suspension or Termination ofFunding

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OVW may suspend funding in whole orin part, terminate funding, or imposeanother sanction on a recipient who hasfailed to comply substantially with thefollowing: The requirements of VAWA and

statutory objectives of theSupervised Visitation Program;

Timely submission of quarterlyFinancial Status Reports;

Timely submission of semi-annualProgress Reports;

The regulations and/or guidelinesissued for the Supervised VisitationProgram; or

The application was submitted inaccordance with the provisions ofVAWA and any other applicablefederal Act.

OVW will provide reasonable notice ofits intent to impose sanctions and willattempt to informally resolve theprogram. Hearing and appealprocedures will follow those in theDepartment of Justice regulations in 28CFR Part 18.

Single Point of Contact ReviewExecutive Order 12372 requiresapplicants from State and local units ofgovernment or other organizationsproviding services within a State tosubmit a copy of the application to theState Single Point of Contact (SPOC), ifone exists, and if this program has beenselected for review by the State. Applicants must contact the State SPOCto determine if the program has beenselected for State review. The date thatthe application was sent to the SPOC orthe reason such submission is notrequired should be indicated on theForm SF-424. The list of SPOCs can be

found at: http://www.whitehouse.gov/omb/grants/spoc.html.

Faith-Based OrganizationsConsistent with President Bush’sExecutive Order 13279, December 12,2002, it is OVW policy that faith-basedand community organizations, thatstatutorily qualify as eligible applicantsunder OVW programs, are invited andencouraged to apply for assistanceawards. Faith-based and communityorganizations will be considered forawards on the same basis as othereligible applicants and, if they receiveassistance awards, will be treated on anequal basis with non faith-based andcommunity organization grantees in theadministration of such awards. Noeligible applicant or grantee will bediscriminated against on the basis of itsreligious character or affiliation, religiousname, or the religious composition of itsboard of directors or persons working inthe organization.

Civil Rights ComplianceAll recipients of Federal grant funds arerequired to comply withnondiscrimination requirementscontained in various Federal laws,including Title VI of the Civil Rights Actof 1964 (“Title VI”) and section 809 ofthe Omnibus Crime Control and SafeStreets Act of 1968 (“Safe Streets Act”),as amended. In the event that a court oradministrative agency makes a findingof discrimination on grounds of race,color, religion, national origin, gender,disability, or age against a recipient offunds after a due process hearing, therecipient must agree to forward a copyof the finding to the Office for CivilRights of the Office of Justice Programs. All applicants should consult the

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Assurances required with the applicationfunds to understand the applicable legaland administrative requirements.

Services to Limited-English-Proficient (LEP) Persons:National origin discrimination includesdiscrimination on the basis of limitedEnglish proficiency (LEP). To ensurecompliance with Title VI and the SafeStreets Act, recipients are required totake reasonable steps to ensure that LEP persons have meaningful access totheir programs. Meaningful access mayentail providing language assistanceservices, including oral and writtentranslation, where necessary. The U.S.Department of Justice has issuedguidance for grantees to assist them incomplying with Title VI requirements. The guidance document can beaccessed on the Internet atwww.lep.gov or by contacting theOffice of Justice Program’s Office forCivil Rights at (202) 307-0690, or bywriting to the following address:

Office for Civil RightsOffice of Justice Programs810 7th Street, N.W., 8th FloorU.S. Department of JusticeWashington, DC 20531

How To ApplyApplicants must submit a fully executedapplication to OVW through the GrantsManagement System (GMS), includingall required supporting documentation. Applications submitted via GMS must bein the following word processingformats: Microsoft Word (*.doc*), PDFfiles, (*.pdf*), or Text Documents (*.txt*).(Please refer to Appendix A, the GMSQuick Start Guide.)

The following documents must besubmitted via GMS:

the SF-424; Certifications and Assurances; the project abstract and project

narrative; and the budget, budget summary and

budget narrative.

Supporting documentation can besubmitted either via fax to (202) 354-4147, or electronically through GMS,and can include: Certification of nonsupplanting An MOU A Current Indirect Cost rate

Agreement (if applicable)

Note: The Catalog of FederalDomestic Assistance number for theSupervised Visitation Program is16.537.

The application number must beincluded on the cover page of all faxes. Detailed instructions on how to use theGMS system to submit your applicationonline are available at OVW’s web page,www.ojp.usdoj.gov/vawo. Also, a toll-free telephone number has beenestablished for you to receive technicalassistance as you work through theonline application process, 1-888-549-9901.

Application Due Date Applications must be electronicallyreceived by the close of business (5:30p.m. EST) on March 4, 2004. Theapplication attachments (e.g., MOU,Letter of Non-Supplanting, etc.) whichmay be faxed to (202) 354-4147 or

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submitted through GMS as attachments,must also be received by 5:30 p.m. ESTon March 4, 2004.

We recommend that you registerthrough GMS at least two weeks beforethe application due date, or no later thanFebruary 19, 2004. All applicants mustreceive confirmation of eligbility you areeligible to submit an application throughGMS prior to completing the applicationsubmission process.

For additional information, pleasecontact the Office on ViolenceAgainst Women at (202) 307-6026.

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APPENDIX A

Quick Start Guide

Quick-Start Guide to Using the Office of Justice Programs

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Online Grants Management System

‚ Step 1. Using your established Internet account,* go towww.ojp.usdoj.gov/fundopps.htm. An online GMS ApplicationProcedures Handbook is available on this page, and you maylink directly to OJP=s Grants Management System (GMS),which will provide online "help" screens.

‚ Step 2. Select "Logon to the Grants Management System(GMS)" to apply for OJP grant funding.

‚ Step 3. If you have never used GMS, click on "New User?Register Here" and follow the on-screen instructions toregister with GMS. After you register, you must pick the FY2004 Safe Havens: Supervised Visitation and Safe ExchangeGrant Program solicitation and begin working on it so thatyour registration will be sent to the Office on Violence AgainstWomen. After registration, you will receive confirmationthrough email that you are eligible to submit an application. Confirmation may take up to one week.

If you are not a new user and have a GMS password, click onALogin.@ If your password has expired, you will receive anAAuthentication Error@ or AUnauthorized User@ message. In thiscase, click on AHaving Login Problems?@ for assistance inupdating your password.

Please Note: Applicants must ensure that the information forthe authorizing official and alternate contact is enteredcorrectly. The authorizing official is the individual authorizedto accept grant funds in your organization (e.g., executivedirector, attorney general, governor). If the individual applyingonline is not the signing authority, that individual must list theauthorizing official=s name and contact information whereappropriate.

‚ Step 4. To submit your application online, complete theon-screen 424/Application for Federal Assistance and attachand upload your budget detail and budget narrative, programnarrative, and other program attachments in either wordprocessing or spreadsheet files. After submission, you willreceive confirmation through email that OVW has received

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your application and you will be given an application numberfor future reference. Documents that cannot be submittedelectronically through GMS (e.g. MOU, nonsupplantationcertification) must be faxed to (202) 354-4147. You mustinclude your GMS application number and the Program title,Safe Havens: Supervices Visitation and Safe Exchange GrantProgram, on all materials submitted by fax.

If you have any questions about GMS or need technical assistance with applyingonline, contact the GMS Hotline at 1-888-549-9901.

*If you do not have an Internet account, call the GMS Hotline at 1-888-549-9901 forassistance.

Please note that final applications are due March 4, 2004, and will beaccepted through the Office of Justice Program=s online Grants ManagementSystem (GMS). In addition, applicants should register online at least two weeksprior to the application deadline. It may take up to one week for you to receiveconfirmation that you are eligible to apply. Applications sent by fax will not beaccepted.

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APPENDIX B

Sample Memorandum of Understanding

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SAMPLE MEMORANDUM OF UNDERSTANDING

The County of ____________ is the lead Safe Havens: Supervised Visitation andSafe Exchange Grant Program applicant, and supports the Local SupervisedVisitation Center (LSVC). The County of __________ enters into a Memorandumof Understanding (MOU) with the Community Domestic Violence Agency (CDVA),LSVC and the local court system.

I. History of Relationship

The Local Supervised Visitation Center began collaborating with the CommunityDomestic Violence Agency in 1999. The LSVC and CDVA Directors met regularlyto discuss the provision of visitation services to victims of domestic violence. Throughout this relationship, CDVA provided training for LSVC staff andvolunteers in the following areas: recognizing signs of domestic violence;methods and strategies for working with victims of domestic violence; and,domestic violence=s potential impacts on children and the battered person. LSVCaccepts referrals from CDVA and the local court system for women in need ofsupervised visitation services. Additionally, the LSVC and CDVA Directorscontinue to meet on a monthly basis to develop a comprehensive plan forbuilding a larger collaboration focused on supporting domestic violenceresponse and supervised visitation.

The partnering organizations= ultimate goal is the protection of domesticviolence victims and their children in all settings. As a result, LSVC and CDVAare striving to develop an expanded collaboration including child abuse andneglect organizations, law enforcement, courts, hospitals, legal advocates,families, and community groups. The LSVC and CDVA Directors have identifiedthe local court system as a partner, and a court representative has begunattending their monthly planning meetings. The group=s immediate goal is todevelop an awareness and understanding among the potential collaborators ofthe unique circumstances surrounding supervised visitation in cases of domesticviolence.

II. Development of Application

Discussions regarding the collaborative effort that is proposed in the applicationand detailed in this Memorandum began in earnest in June, 2000. During theirregular monthly meetings, the agency directors and court representativediscussed the elements of the application and the appropriate roles for eachpartner. The LSVC Director met with center staff to develop a grant applicationresponse. This draft was supplemented with key judicial and CDVA staffrecommendations. The LSVC Director also conducted an independent study ofsimilar supervised visitation programs in other jurisdictions. This informationenhanced the quality of proposed programmatic elements. Additionally, theDirectors discussed the application process and expectations with the potentialmembers of the evolving collaboration. These representatives provided input inthe initial development phase and feedback throughout the process. Recent

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meetings among the Executive Directors, County representatives and local courtrepresentatives have led to the agreement reflected in this Memorandum and thesubmission of the grant application.

III. Roles and Responsibilities

Community Domestic Violence Agency

The CDVA Executive Director will provide co-leadership with the Director of theLSVC for all non-administrative duties related to developing a cross-agencycollaboration among the child abuse and neglect organizations, law enforcement,courts, hospitals, legal advocates and community groups.

The CDVA training staff will provide up to three domestic violence awarenesstraining sessions per year to the LSVC. Additional collaboration members will beinvited to participate in these sessions.

Refer all domestic violence victims with children in need of supervised visitationor exchange services to LSVC and follow-up on the outcome of the referrals.

Promote training/education of local law enforcement agencies and courtrepresentatives regarding domestic violence issues and supervised visitation. The CDVA may enter into agreements with these agencies as to the number oftraining sessions to be provided.

Supervised Visitation Center

Dedicate X number of staff and volunteers to providing supervised visitationservices to families impacted by domestic violence, child abuse, sexual assaultand stalking.

Provide facilities (e.g. rooms, enclosed playground, etc.) for the program serviceobjectives.

The Director will support the growth of the collaborative effort, and supervise allLSVC activities. Additionally, the Director will submit program evaluationinformation to local and national evaluators as required by the grantor.

Submit financial documentation for accounting as needed.

Maintain the confidentiality of individuals and families using the LSVC=s services.

Local Court System

Submit referrals and relevant case information to LSVC, and follow-up on theoutcome of the referrals.Provide training for collaboration partners on the legal system and its role inworking with victims of domestic violence, child abuse, sexual assault andstalking.

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Continue to designate a representative and alternate representative to participatein the collaboration meetings.

County of ______________

The County will act as the fiscal agent for the grant project and ensurecompliance with the reporting requirements of the Office on Violence AgainstWomen. Additionally, the County will support the collaboration efforts of theproject by providing a conference room for monthly partner meetings.

IV. Time Line

The roles and responsibilities described above are contingent on the LSVCreceiving the funds requested for this project in the OVW grant application. Thebeginning and end dates of this collaborative effort would coincide with the grantperiod, anticipated to be MM/DD/YY through MM/DD/YY.

Approval

We, the undersigned have read and agree with this MOU. Further, we havereviewed the portion of the proposed project budget pertaining to thecollaborative effort described here, and approve it.

By ____________________ By________________________Director, Supervised Visitation Center Director, Community DomesticViolence Agency

Date __________________ Date _______________________

By ____________________ By _________________________County Official Local Court Representative

Date __________________ Date _______________________

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Appendix C

Sample Budget

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OMB Approval No. 1121-0188Expires 5-98(Rev. 12/97)

Budget Detail Worksheet

Purpose: The Budget Detail Worksheet may be used as a guide to assist you inthe preparation of the budget and budget narrative. You may submit the budgetand budget narrative using this form or in the format of your choice (plain sheets,your own form, or a variation of this form). However, all required information(including the budget narrative) must be provided. Any category of expense notapplicable to your budget may be deleted.

A. Personnel - List each position by title and name of employee, if available. Show theannual salary rate and the percentage of time to be devoted to the project. Compensationpaid for employees engaged in grant activities must be consistent with that paid for similarwork within the applicant organization.

Name/Position Computation Cost

TOTAL ____________

B. Fringe Benefits - Fringe benefits should be based on actual known costs or anestablished formula. Fringe benefits are for the personnel listed in budget category (A) andonly for the percentage of time devoted to the project. Fringe benefits on overtime hoursare limited to FICA, Workman=s Compensation, and Unemployment Compensation.

Name/Position Computation Cost

TOTAL ___________

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C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training,to field interviews, to advisory group meeting). Show the basis of computation (e.g., sixpeople to 3- day training at $X airfare, $X lodging, $X subsistence). In training projects,travel and meals for trainees should be listed separately. Show the number of trainees andunit costs involved. Identify the location of travel, if known. Indicate source of travelpolicies applied: applicant's or federal travel regulations.

Purpose of Travel Location Item Computation Cost

TOTAL __________

D. Equipment - List nonexpendable items that are to be purchased (Note: Organization=sown capitalization policy for classification of equipment should be used). Expendable itemsshould be included in the "Supplies" category. Applicants should analyze the cost benefitsof purchasing versus leasing equipment, especially high cost items and those subject torapid technical advances. Rented or leased equipment costs should be listed in the"Contractual" category. Explain how the equipment is necessary for the success of theproject. Attach a narrative describing the procurement method to be used.

Item Computation Cost

TOTAL __________

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E. Supplies - List items by type (e.g., office supplies, postage, training materials, copyingpaper, and other expendable items, such as books and hand held tape recorders) and showthe basis for computation. Generally, supplies include any materials that are expendableor consumed during the course of the project.

Supply Items Computation Cost

TOTAL __________

F. Construction - As a rule, construction costs are not allowable. In some cases, minorrepairs or renovations may be allowable. Consult with the program office before budgetingfunds in this category.

Purpose Description of Work Cost

TOTAL __________

G. Consultants/Contractors - Indicate whether applicant=s formal, written procurementpolicy or the Federal Acquisition Regulations are followed.

Consultant Fees: For each consultant enter the name, if known, service to be provided,hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees inexcess of $450 per day require additional justification and prior approval from OJP.

Name of Consultant Service Provided Computation Cost

Subtotal _________

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Consultant Expenses: List all expenses to be paid from the grant to the individualconsultant in addition to his or her fees (i.e., travel, meals, lodging)

Item Location Computation Cost

Subtotal _________

Contracts: Provide a description of the product or services to be procured by contract andan estimate of the cost. Applicants are encouraged to promote free and open competition inawarding contracts. A separate justification must be provided for sole source contracts inexcess of $100,000.

Item Cost

Subtotal __________

TOTAL __________

H. Other Costs - List items (e.g., rent, document reproduction, telephone, janitorial orsecurity services, and investigative or confidential funds) by major type and the basis of thecomputation. For example, provide the square footage and the cost per square foot forrent, and provide a monthly rental cost and how many months to rent.

Description Computation Cost

TOTAL _________

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I. Indirect Costs - Indirect costs are allowed only if the applicant has a federally approvedindirect cost rate. A copy of the rate approval ( a fully executed, negotiated agreement)must be attached. If the applicant does not have an approved rate, one can be requested bycontacting the applicant=s cognizant federal agency, which will review all documentationand approve a rate for the applicant organization, or if the applicant=s accounting systempermits, costs may be allocated in the direct costs categories.

Description Computation Cost

TOTAL __________

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Budget Summary - When you have completed the budget worksheet, transfer the totals foreach category to the spaces below. Compute the total direct costs and the total projectcosts. Indicate the amount of federal funds requested and the amount of nonfederal fundsthat will support the project.

Budget Category Amount

A. Personnel __________

B. Fringe Benefits __________

C. Travel __________

D. Equipment __________

E. Supplies __________

F. Construction __________

G. Consultants/Contracts __________

H. Other __________

Total Direct Costs __________

I. Indirect Costs __________

TOTAL PROJECT COSTS __________

Federal Request __________

Nonfederal Amount __________

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SAMPLE REVISED 12/18/2004

Budget Detail Worksheet: Local or Tribal Implementation Grant

Purpose: The Budget Detail Worksheet may be used as a guide to assist you inthe preparation of the budget and budget narrative. You may submit the budgetand budget narrative using this form or in the format of your choice (plain sheets,your own form, or a variation of this form). However, all required information(including the budget narrative) must be provided. Any category of expense notapplicable to your budget may be deleted.

(Example assumes a 24 month budget period)

A. Personnel - List each position by title and name of employee, if available. Showthe annual salary rate and the percentage of time to be devoted to the project.Compensation paid for employees engaged in grant activities must be consistentwith that paid for similar work within the applicant organization.

Name/Position Computation CostProject Director ($60,000 x 100% x 2) $120,0003 Visitation Monitors ($25,000 x 50% x 2 x 3) $ 75,000

TOTAL $195,000

The Project Director will oversee all supervised visitation center(s) activity,provide supervision to the visitation monitors, and conduct case reviews on amonthly basis with project staff. The Project Director is also responsible fordeveloping funding for the center. This individual will write monthly case reportsand updates to be sent to judicial oversight committees. Visitation monitors willbe present during child exchanges and visits between non-custodial parents andchildren. They will record details of the interactions between visiting familymembers, and submit that information to the Project Director.

B. Fringe Benefits - Fringe benefits should be based on actual known costs or anestablished formula. Fringe benefits are for the personnel listed in budgetcategory (A) and only for the percentage of time devoted to the project. Fringebenefits on overtime hours are limited to FICA, Workman=s Compensation, andUnemployment Compensation. Name/Position Computation CostEmployer=s FICA $195,000 x 7.65% $14,918Retirement $195,000 x 6% $11,700Health Insurance $195,000 x 12% $23,400Workman=s Compensation $195,000 x 1% $ 1,950Unemployment Compensation $195,000 x 1% $ 1,950

TOTAL $53,918

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C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff totraining, field interviews, advisory group meeting, etc.). Show the basis ofcomputation (e.g., four people to 3- day training at $X airfare, $X lodging, $Xsubsistence). In training projects, travel and meals for trainees should be listedseparately. Show the number of trainees and unit costs involved, Identify thelocation of travel, if known. Indicate source of Travel Policies applied, Applicantor Federal Travel Regulations.

Purpose of Travel Location Item Computation CostOJP-TA Unknown Airfare ($560 x 4 people x 6 trips)

$13,440Hotel ($100/night x 3 nights x

4 people x 6 trips) $ 7,200 Meals ($50/day x 3 days x

4 people x 6 trips) $ 3,600Ground Transportation

($50/trip x 4 people x 6 trips) $ 1,200

TOTAL $25,440

D. Equipment -List non-expendable items that are to be purchased (Note:Organization=s own capitalization policy for classification of equipment should beused). Expendable items should be included in the @Supplies@ category.Applicants should analyze the cost benefits of purchasing versus leasingequipment, especially high cost items and those subject to rapid technicaladvances. Rented or leased equipment costs should be listed in the @Contractual@category. Explain how the equipment is necessary for the success of the project.Attach a narrative describing the procurement method to be used.

Item Computation Cost 2 - Pentium III Processor ($2,500 x 2) $5,0001 - Building Security System ($6,960 x 1) $6,9603 - Metal Detector Wands ($250 x 3) $ 750

The computers will be used by the Project Director and Site Supervisor to recordparticipant information, compose case notes and reports, and manageinformation on supervised visitation and safe exchange services. The buildingsecurity system will be installed at the project site to ensure participant and staffsafety. The metal detector wands will be used by the security staff and the sitesupervisor to inspect participants for weapons before they visit with or drop offchildren.

TOTAL $12,710

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E. Supplies - List items by type (office supplies, postage, training materials,copying paper, and expendable items such as books, hand held tape recorders)and show the basis for computation. Generally, supplies include any materialsthat are expendable or consumed during the course of the project.

Supply Items Computation Cost Office Supplies ($55/mo x 24 mo) $1,320Postage ($25/mo x 24 mo) $ 600Training Materials - Parenting Class ($4/set x 100 sets) $ 400Children=s Books ($5 x 80 books) $ 400Parenting Books ($20 x 15 books) $ 300Snacks ($400/yr x 2 years) $ 800Games, stuff animals, art supplies Best Estimate $ 461toys, and activities

TOTAL $4,281

Office supplies and postage are needed for general operation of the program.Training materials will be developed and used by the Site Supervisor and ProjectDirector to conduct parenting classes for individuals who voluntarily participatein the program. The children=s books will be available to family members for useduring visits. The parenting books will be available to parents while they are atthe center. Snacks will be made available to children who are visiting for morethan one hour. One time purchase of games, toys, art supplies to be used bychildren that are waiting for parents.

F. Construction - As a rule, construction costs are not allowable. In some cases,minor repairs or renovations may be allowable, consult with the program officebefore budgeting funds in this category.Purpose Description of Work Cost

TOTAL $0

G. Consultants/Contracts - Indicate whether applicant=s formal, writtenProcurement Policy or the Federal Acquisition Regulations are followed.

Consultant Fees: For each consultant enter the name, if known, service to beprovided, hourly or daily fee (8-hour day), and estimated time on the project.Consultant fees in excess of $450 per day require additional justification andprior approval from OVW.

Name of Consultant Service Provided Computation CostJane Doe Domestic Violence

Trainer ($250/day x 6 days) $ 1,500John Doe Personal Safety

Trainer ($250/day x 6 days) $ 1,500Security Guards (2 guards @ $13.00 per hour x $24,960 40 hrs per month x 24 months)

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Licensed psychologist, specializing in domestic violence and child abuse cases,will supervise Atherapeutic visits@, as needed. In addition, the psychologist willprovide case consultation to center staff on a bi-weekly basis.

$50 per hour x 3hrs per week x 104 weeks $15,600$50 per hour x 2hrs per biweekly x 52 weeks $ 5,200

Subtotal $48,760

Jane Doe, Domestic Violence Trainer, will be hired to assist with the education ofnew center staff, volunteers, local domestic violence advocates, courtrepresentatives, and law enforcement officers collaborating with the center. Thetraining sessions will be held three times per year. John Doe, Personal SafetyTrainer, will be hired to teach center staff and volunteers techniques forprotecting themselves against physical assault and general safety tips. Thesetraining sessions will also be held three times per year. Independent securityguards will be hired to support the center staff during visitation hours only.

Consultant Expenses: List all expenses to be paid from the grant to the individualconsultant in addition to their fees (i.e., travel, meals, lodging etc.)Item Location Computation Cost Airfare San Diego $500 x 6 trips $3,000Hotel and Meals ($100/day x 12 days) $1,200Mileage ($.34/mile x 25 miles x 6) $ 51

Subtotal $4,251 Jane Doe is expected to make up to six trips to provide training and technicalassistance to the project. She will have an additional day included for travelpurposes. John Doe is a local trainer, and will travel to and from the center usinghis own vehicle. He is expected to make six trips to the center or designatedtraining site.

Contracts: Provide a description of the product or services to be procured by contractand an estimate of the cost, Applicants are encouraged to promote free and opencompetition in awarding contracts. A separate justification must be provided for solesource contracts in excess of $100,000.

Item Computation Cost 24hour security monitoring with ($60 x 24) $1,440fire/police/panic alarm system

Subtotal $1,440

TOTAL $54,451

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H. Other Costs - List items (e.g., rent, reproduction, telephone, janitorial orsecurity services, and investigative or confidential funds) by major type and thebasis of the computation. For example, provide the square footage and the costper square foot for rent, and provide a monthly rental cost and how many monthsto rent.Description Computation CostTelephone ($100/mo. x 24) $ 2,400

Printing/Reproduction ($75/mo. x 24) $ 1,800

TOTAL $ 4,200

I. Indirect Costs - Indirect costs are allowed only if the applicant has a Federallyapproved indirect cost rate. A copy of the rate approval, ( a fully executed,negotiated agreement), must be attached. If the applicant does not have anapproved rate, one can be requested by contacting the applicant=s cognizantFederal agency, which will review all documentation and approve a rate for theapplicant organization, or if the applicant=s accounting system permits, costs maybe allocated in the direct costs categories.

Description Computation Cost

No indirect cost is requested.

TOTAL $0

Budget Summary - When you have completed the budget worksheet, transfer thetotals for each category to the spaces below. Compute the total direct costs andthe total project costs. Indicate the amount of Federal requested and the amountof non-Federal funds that will support the project.

Budget Category Amount

A. Personnel $195,000

B. Fringe Benefits $ 53,918

C. Travel $ 25,440

D. Equipment $ 12,710

E. Supplies $ 4,281

F. Construction $ 0

G. Consultants/Contracts $ 54,451

H. Other $ 4,200

Total Direct Costs $350,000

I. Indirect Costs $ 0

TOTAL PROJECT COSTS $350,000

Federal Request $350,000

Non-Federal Amount $ NA

Appendix D

Sample Non-Supplanting Letter

SAMPLE[Applicant Letterhead]

[date]

Diane M. StuartDirectorOffice on Violence Against Women810 7th Street, NWWashington, DC 20531

Dear Ms. Stuart:

[Applicant] certifies that any funds awarded through the Safe Havens: SupervisedVisitation and Safe Exchange Grant Program will be used to supplement existingfunds for program activities and will not replace (supplant) nonfederal funds thathave been appropriated to support supervised visitation and safe exchange ofchildren, by and between parents, in situations involving domestic violence, child abuse,sexual assault, or stalking. The [name of applicant] understands that supplantingviolations can result in a range of penalties, including suspension of future fundsunder this program, suspension or debarment from federal grants, recoupment ofmonies provided under this grant, and civil and/or criminal penalties.

Sincerely,

[Applicant's Authorizing Official]