SafeQ 5

Today’s Situation

• Today‘s highly competative situations driving businesses to review their internal cost structure to improve efficiency and REDUCE COSTS

• A cost pool which has a high potential to be substantially reduced is - PRINTING

• Besides cost reduction, EFFICIENCY and PRODUCTIVITY of the workforce can be optimised with a print management solution that eases everyday printing and scanning tasks

PRODUCTIVITY

Print Related Challenges

Unawareness for cost of printing• Incomplete tracking and no centralised reporting

Lack of document security• Printed documents can be accessed and taken from the printer tray

by unauthorised persons

Disproportional administration efforts• Deployment and ongoing management of the print infrastructure

can be difficult time consuming

Environmental burden• Misprints and non-efficient print settings are causing paper waste,

toner oversupply and excessive power consumption

CUSTOMER PAIN POINTS

Questions to be asked.......

Pain Point - Security

• Is your organisation printing sensitive data which should ONLY be accessible for authorised colleagues?

• Are your staff sharing a printer? If yes, is the access to the printer secured or open to anyone

• Is your organisation aware of all internal costs related to printing?

• Do you know which users or departments are causing these costs?

Pain Point – Cost Reporting & Allocation

Pain Point - Print Policy

• Do you have the need for controlling print settings to avoid costs for e.g. expensive colour prints when they are not needed?

• Do you want to set up your own print policies?

Colour Print

Black & white Print

S R

Pain Point - Mobile Printing

• Do you have mobile workers in your organisation that cannot benefit from the mobile flexibility when it comes to printing?

Pain Point – Central Print Managemnt

• Does your organisation have multiple subsidiaries/offices which you want all of them to be included into just one print infrastructure?

HEADQUARTERS

Office C

Office DOffice B

Office A

HOW CAN SafeQ 5 SOLVE THESE PAIN POINTS?

Product Definition

SafeQ 5 is an intuitive print management solution that offers a broad set of functions and features to centrally manage and control corporate printing, copying

and scanning

Areas of Improvements

• Print reports to reduce costs and optimise the usage of printers

• Avoid unnecessary print outs and reduce the total print volume

• Rule-based printing to control print settings on user / device level

• Users can process their documents at any connected printer – regardless of physical location

• Send print jobs mobile from smart devices via email or web upload

• Scan to email or set-up own scan workflows which can ease daily office tasks

Areas of Improvements

• Only authorised users can print, copy, scan or fax

• Centrally defined print, copy & scan rights for users or departments

• Monitoring and reporting on all printer operations for later reports

• With SafeQ 5 the usage of natural resources can be reduced through less paper and toner consumption

• Green reports to show the eco-savings you achieved by using SafeQ 5

Main Benefits at a Glance

SECURITYCentral user access

control & user authentication

EFFICIENCYIncrease productivity of employees & corporate

processes

CONTROL & MONITORING

Accounting & reporting of who is printing what / when / where

GREENReduce the use of

natural resources + less CO² emission

COST REDUCTIONReduce paper waste and toner

costs

Thank You!