SafetyManagementandRiskManagement

WorkingTogether

Dr.WayneM.Maines

VicePresident:SafetyandOperations

AustinCommunityCollege

wayne.maines@austincc.edu

512-223-7600

Dr.WayneM.Maines2003to2017 1992-2003 1988-1992

IhavebeenonthejobatACCforsixmonths!

PreviousEmployers

Commonsafetyandriskconcerns!

FireFloodHurricaneEarthquakeTornadoTsunamiInternationalTravel

Pandemic/HealthOutbreaksTerrorismActiveshooterCivilunrestHazardousmaterialsincidentMissingstudent(s)Bombthreat

ArmedrobberyMediaCommencementWorkplaceviolencePoweroutage

ARE

First Message to Presidents Cabinet: We assume that the first actions will not be related to an outbreak, but public panic will begin to stress existing UMaine resources. (Executive Director – Incident Commander) The first official response will likely be responding to students, faculty and staff who have traveled abroad, or plan to do so. (Risk Manager – Planning Section Chief) The CDC and UMaine will impose travel restrictions that we will have to manage. (Risk Manager – Planning Section Chief) For planning purposes, we assume that the potential exist for exposure after major holidays or school breaks. Requires activating MOU’s. (CFO – Finance Section Chief) Second Message - (Executive Director – Incident Commander) Activated the EOC. Updated our emergency plans. Following the CDC’s guidance for Colleges, Universities, and Students about Ebola in West Africa. Developed EMS procedures Created Ebola Sound Bites Preparing new webpage Implement travel restrictions Implement travel tracking system

AREYOUREADYTODOTHISONAMOMENTSNOTICE?

Saturday

IncidentCommander:DrWayneM.Maines

NotSoCommonrisksthatmayrequirewrittenprocedures,mitigationstrategies,training,practiceandeffectiveresponse.

•  BedBugs

•  Drones

•  Events

•  MRSA

•  SeniorProjects

•  Theater

•  CellTowerExposure

•  YouthCamps

•  FoodCrops

•  ContinuingEducation

•  LargeAnimals•  Fieldwork

•  LiveWildAnimals

•  ElevatorPolicy•  ExpeditionFirstAidKit

•  Boating

•  ATV’s

•  Diving

•  StudentClubs•  BirdandBat

DroppingCleanup

•  PMInfluenzaCleaning

SafetyandEnvironmental

–  Emergency-Disaster-CrisisPlanning–  EmployeeHealth&Safety–  CompliancewithLaws,Regulationsand

Policies–  HazardousMaterials,Environmental

Concerns–  StudentHealth&Safety

AdministrativeandProfessional–  EmployeeQualificationsandPerformance

–  EmployeeStaffingandWorkload

–  EmploymentRelatedActs

–  Harassment,Violence,ThreatProtection(EO)

–  ProtectionofIndividuals&GroupsRights

–  Contracts&Agreements

–  ProfessionalServicesExposures

–  Non-ProfessionalServicesExposures

–  AnimalResearchCompliance

–  NonEmployee/StudentExposures

Mission Critical –  Fiscal Issues: Revenues & Expenses –  Educational Mission –  Research and Economic Development –  Reputational Issues –  Strategic Planning –  Public & Private Partnerships

OperationalandProperty

–  FiscalIssues:FinancialOperationsandPractices

–  CustodialServices

–  PhysicalProperty

–  FacilityMaintenance

–  InformationTechnology

–  Security

–  RiskManagement

–  FacilityManagement

–  CollegeSponsored,NonTeachingEvents

–  LawEnforcement

–  On&OffPremisesLiability

Exposures

ACC

BUILDINGACULTUREFORSTUDENTSUCCESS

AUDITPROGRAMS

LEADERSHIP&COMMITMENT

BUDGETHAZARDPREVENTION

ANDCONTROL

BUILDINGRELATIONSHIPSAND

PARTNERSHIPS

ENVIRONMENTALMANAGEMENT

SAFETY&RISKMANAGEMENT

SYSTEMS

EMERGENCYRESPONSE

INDUSTRIALHYGIENESERVICES

WORKSITEANALYSIS

SEMTRAININGPROGRAMS

CODECOMPLIANCE

DEVELOPANDIMPLEMENTSAFETYANDRISKMANAGEMENT

PROGRAMSTHATDEMONSTRATESEXCELLENCE

TEST

461Items

Dr.WayneM.Maines

TwentyFiveYearsDevelopingaRisk&SafetyManagementSystemforHigherEducation

Done

DEVELOPANDIMPLEMENTSAFETYANDRISKMANAGEMENT

PROGRAMSTHATDEMONSTRATESEXCELLENCE

AuditTrackingSystem

AUDITPROGRAMS

Thefollowing(8)strategicpriorityareashavebeenidentifiedforfocusbytosupportachievingthe

strategicoutcomesforS&OCompliance:

•  S&OCommitment

•  S&OLeadership

•  S&OCapabilities

•  S&OSystemImprovements

•  S&OProgramOversight

•  S&OTraining

•  S&OConsultation&Communication

•  S&OEmergencyManagement

LEADERSHIP&COMMITMENT

Tomeetthisvisionwemust:•  Promotethecultureofprocessmanagementandgeneraloperations

complianceatalllevels.•  Developcommunicationinitiativesaimedatmaintainingsafetyandoperations.•  Ensuretheprocessofreportingandanalyzingaccidents/incidentsispromptand

effective.•  Increasetrainingtosupporthighqualityoperations•  IntroducenewindicatorstoimprovethemonitoringofS&0performanceandto

facilitateactiveinvolvementbytheACCcommunity.•  AdoptasingleS&Oapproachatallcampusesandremoteworkplaces.•  Elevatesafetyandoperationsmanagementasacorefunctionandalongterm

planningcontributor.•  Facilitatethesharingofexperiences,bestpracticesandrisksstrategiesassociated

withcollegeactivitiesincluding,butnotlimitedto,thoseassociatedwithbuildings,grounds,laboratories,shops,teaching,buildingalteration,newinfrastructure,safety,emergencymanagement,staffplacements,spacemanagement,eventplanning,studentactivities,studentsuccessandcommunications.

LEADERSHIP&COMMITMENT

ACC - Safety and Operations

Building A Team for Success

ExecutiveVicePresidentDr.MollyBethMalcolm

SafetyandOperationsDr.WayneMaines

Buildings&

Grounds

RegulatoryAffairs

PoliceDepartment

ExeAdminAsstSafetyandOperations

QualityControl&

Custodial

•  Police•  Security•  Parking

Support•  EOCTeam

Member•  TxSSCSupport

•  Agreements,MOU’s•  EventPlanning•  FleetManagement•  Insurance•  Parking•  PropertyLeases•  Transportation•  Workers

Compensation

ManagerTransportation

•  EventPlanning•  Parking•  GarageManagement•  Transportation•  ParkingSmart

Program

•  EHS•  Continuityof

Operation•  Emergency

Management•  ParkingSupport•  EOCTeam•  TxSSCSupport•  Investigations

•  Custodial•  EventPlanning

Support•  BioHazard

CleaningUpTeams

•  QualityControl•  SpecialProjects

•  Buildings•  Grounds•  ContractorManagement•  EOCTeamMember•  TxSSC•  LifeSafetyEquipment•  PestManagement•  SpecialProjects

•  Buildings&Grounds

Support•  Budgeting•  Communications•  EventPlanning•  EOCTeam•  General

Management•  Injury/Illness

Reviews•  ParkingSupport•  SecuritySupport

RiskManagement

CampusManagers

(11)

BUDGET

1. Engineering Controls 2. Administrative Controls 3. Personal Protective Equipment

HAZARDPREVENTIONAND

CONTROL

•  Facilities Management Life Safety Code Inspection Program (Expanding) •  Pre-Event Safety and Security Planning Program (Expanding) •  Crane and Hoist Inspection Program (Exist) •  IH Equipment Calibration Program (New) •  IAQ – Response and Control Program (New) •  Annual Department SEM Checklist Program (New) •  Purchasing SEM Policy (New) •  Security and Fire Safety, Clery Act Program (Refining) •  Theatre Department Hazard Review Process (New)

HAZARDPREVENTIONAND

CONTROL

HazardousWasteManagementanditsassociatedprogramsplayanimportantroleinmaintainingasafeandhealthyworkplaceattheACCEHSstaffconducthazardouswastepickups,chemicalhoodcertificationsandoverseeingotherwasterelatedactivities.

Hazardous waste management starts with lab safety training and communicating with our faculty and staff

ENVIRONMENTALMANAGEMENT

NewProcessProceduresSAFETY&RISKMANAGEMENT

SYSTEMS

NewProcessProceduresSAFETY&RISKMANAGEMENT

SYSTEMS

NewProcessForms

SAFETY&RISKMANAGEMENT

SYSTEMS

Thesesystemswillhelpusutilizedtrackdepartmentequipment,compliancerequirements,inventories,auditrequirements,maintaincompliancerecords,preparereports,conductfollow-upmeetings,etc.Thesesystemswillbecomethecornerstoneformanyoftheprogramsandprojectsthathelpussupportthemissionofthecollege.Thesesystemswillbedevelopedin-housebyourstaff.

–  ConfinedSpaceInventoryProgram–  EventPlanningInventory–  PropertyLeaseManagement–  InsuranceInventory-–  AerialLift&ForkliftProgram–  FumeHoodCertification–  HazardousWasteManagement–  MedicalSurveillanceTracking–  PersonalProtectiveEquipmentCertificationProgram–  DroneTracking–  RespiratorFit-TestProgram–  SafetyandEnvironmentManagementCorrectiveActionTracking(SEMCAT)

SAFETY&RISKMANAGEMENT

SYSTEMS

NewEHSSystems–InDevelopmentACCComplianceCalendar

ACCBuildings&GroundsCallRoster

ACCEHSDept.SelfAuditSummary

ACCAuditTrackingSystem

ACCProjectTrackingSystem

ACCSEMManagementPlan

ACCCampusActionItemsTrackingSystem

ACCMasterConfinedSpaceInventory

ACCLab/ShopWorkAreaAuditSystem

ACCLabHoodInspectionTrackingSystem

ACCPPEAssessmentSystems

SAFETY&RISKMANAGEMENT

SYSTEMS

•  Annual Review of Emergency Response and Contingency Plan (ERCP) •  Annual Emergency Evacuation Drills •  Annual Facility Emergency Facilitator Training •  Confined Space Notification Procedures •  Event Planning Procedures - Review/Planning Major Events •  Bomb Threat Policies and Procedures •  National Incident Management System Certification (NIMS) •  Emergency Operation Center (EOC) •  Memorandum’s of Understanding •  Campus Alert System •  Text Message Alert System •  Public Health Outbreak Plans •  Continuity of Operations Plans •  Clery Report

EMERGENCYRESPONSE

! Department: The University of Maine Safety and Environmental Management Department Page 1 of 1 Document: UMaine Industrial Hygiene Guide MG08009, 08/19/10, Rev 1

UMaine Industrial Hygiene Guide

Health Hazard Identification Methods

Identified

Health Hazards

Health Hazard Evaluation Methods

Injury/Illness Prevention Methods

• MSDS Review Process o Review/Identify

health hazards and risk

• Agency Requirements/Alerts

• Manufacturer Recommendations

• Employee Inquiries • Departmental Request

for Evaluation • Environmental Air

Quality Requests • Incident Investigation • PARS Approval Process • General Health Hazard

Survey

Chemicals Grab sampling (detector tubes)

Area air sampling (8 hr TWA) Personal air sampling (8 hr TWA) Job Hazard Analysis PPE Hazard Assessments

Chemical substitution, local exhaust ventilation, general ventilation, process upgrades, Personal Protective Equipment, Respiratory Protection Program, Hazard Communication Program

Temperature Heat Stress Evaluation Job Hazard Analysis

General ventilation, controlled environment rooms, work-rest regimens, training/education

Env

iron

men

tal

Biological Job Hazard Analysis, PPE Hazard Assessments

Personal Protective Equipment, hepatitis vaccinations, Bloodborne Pathogens Program.

Heavy work – Lifting / Pulling / Pushing

Ergonomic Assessments Job Hazard Analysis

Equipment upgrades, education/training mechanical lift tables, materials handling equipment, material volume specifications, HR Review, furniture evaluation/replacement, VDT design

Repeated Trauma

Ergonomic Assessments Job Hazard Analysis

Process upgrades/automation, education/training, design-in safety E

rgon

omic

s

Illumination Light Surveys Job Hazard Analysis

Lighting upgrades, preventive maintenance, emergency power/lighting

Noise General area noise surveys Personal/area Dosimetry Job Hazard Analysis PPE Hazard Assessments

Enclosures/barriers, equipment upgrades, preventive maintenance, Personal Protective Equipment, Hearing Conservation Program

Phy

sica

l

Radiation TLD Badge Analysis Job Hazard Analysis

Shielding, interlocks, preventive maintenance, inspection of safety devices

INDUSTRIALHYGIENESERVICES

•  Annual EHS Progress Report •  Baseline Industrial Hygiene Data •  Toxic Chemical Reduction Report •  Contributing Factors Analysis •  Hazard Report and Tracking

(SEMCAT) •  Incident Reporting & Investigation •  Self Inspection Programs •  JHA Program •  PPE Certification Program

WorksiteanalysisisacriticalcomponentofanygoodEHSManagementProgramExcellencebeginswithacceptingandfollowingallSafetyandHealthProceduresandPoliciessetforthbytherequiredregulationsandpolicy.Excellencecannotbeobtainedunlessallpersonnelareproactivelyinvolvedinsafetyandhealthefforts.ItisalsoimportantasyoudevelopyourSEMprogramsthatyouhaveathoroughunderstandingofallthepotentiallyhazardoussituation'sandyourteamhasskillsrequiredtorecognizeandcorrectthehazardsastheyarise.

WORKSITEANALYSIS

•  EHScustomon-linetrainingprogramsaredesignedtoprovideuserfriendlyinformativetrainingthatmeetsspecificregulatoryrequirements,providesarecordofcompletionandstudentfeedback.

•  EachprogramisdesignedtoallowfortopicspecificEHSexpertstoprovidefeedbackinatimelymanner.

–  BloodbornePathogens

–  ConfinedSpaceEntry

–  ComputerWorkstations

–  FireExtinguisher

–  HazardCommunication

–  HearingConservation

–  LockOutTagOut

–  MachineGuarding

–  RespiratoryProtection

–  RadiationSafetyRefresher

–  SupervisorSafety

–  UniversalWaste

SEMTRAININGPROGRAMS

Core & Specialized Training

•  Advanced Emergency Action Plan Training •  Electrical Safety �Unqualified� Safety Training •  Electrical Safety �Qualified� Safety Training •  Fall Arrest System Training

•  Hazardous Materials Shipping Training •  Lockout / Tagout Training •  Personal Protective Equipment Training •  Powered Industrial Truck Training

SEMTRAININGPROGRAMS