Safety (HSE) Orientation – Department of Civil

Engineering

March 4, 2016

Session Objectives

Understand:

• Your role in our safety (HSE) program

• How to respond to emergencies

• The importance of looking for and reporting hazards

• What to do in an earthquake

• What is a lockdown and what to do

• Ergonomics as applied to your job

• Bullying and harassment

• Student Safety Abroad Registry

• Laboratory Safety

What Does HSE Mean?

Health, Safety, Environment

UBC Policy #7 - all faculty, staff and

students have a role to play in

maintaining a healthy, safe and

environmentally sustainable university.

Health, Safety and Environment

• UBC, as the EMPLOYER, sets policies and

supplies the resources to create a healthy and

safe work environment

• Staff develop and implement safety policies and

rules to ensure a healthy and safe work

environment

• As an EMPLOYEE, you must follow all HSE rules.

• As a SUPERVISOR you are responsible for the

safety of your reports and that they comply with all

HSE rules.

➔ If you are a TA, you are considered a

supervisor and the students are your reports

Your Responsibilities

When working in our Department, follow all safety rules

• Ensure you are trained on all equipment you are to use

• Check with appropriate personnel for mechanical, electrical and chemical issues

Clean up your work area: dispose of refuse in appropriate bins – excellence in housekeeping-

Know what to do in emergency situations

Report any incident or unsafe condition to a supervisor IMMEDIATELY

You have the right to refuse to do anything that is unsafe.

HSE in Civil Engineering

If you have any questions about safety or would like to report any incident

or unsafe conditions, contact the following members of our HSE

Committee:

Scott Jackson, Co-chair 604-655-4911 scottj@civil.ubc.ca

Sylvia Margraff, Co-chair 2-1212 officemanager@civil.ubc.ca

Harald Schrempp, Work shop 2-4851 haralds@civil.ubc.ca

Tim Ma, Environmental Lab 2-4133 tima@civil.ubc.ca

Doug Hudniuk, Workshop 2-4414 dhudniuk@civil.ubc.ca

Richard Colwell, APSC Safety 2-2273 richard.colwell@ubc.ca

Adam Silvester, Student rep adam.silvester101@gmail.com

Incident

Reported to Supervisor.

Safety committee Review, update,

approve

HSE committee minutes

Bulletin Boards

Final Report to Dept. Head, RMS,

worker(s) involved, and

SharePoint. Hard copy to file in

Safety Manager’s office.

Email notification of incident

to Department Head, SPA,

Dept. Safety Manager.

Serious incidents (injuries)

are reported to the

department head immediately

by phone.

Incident or near miss report to

RMS

Investigation, written report

Procedures in the

event of an incident,

accident or near miss

Workplace Safety

Two of the most common causes of workplace incidents and injuries are:

Slips, trips and falls due to poor housekeeping

…leading to cuts, bruises, sprains and broken

bones and

Workplace Safety

Improper material handling techniques – “lifting and moving stuff ”

…leading to back injuries

If it’s too heavy, get help or use a jack or crane

Proper lifting techniques

• Stand close to the load – squat and lift with legs

• Avoid picking up heavy loads below knees and above shoulders

• Bend at the knees – not at the waist

• Keep back straight and keep chin up during lift

Housekeeping

• Remove trip hazards

• Clean up and immediately notify your supervisor of spills

• Keep walkways and aisles clear

• Keep clear access to:

• evacuation routes and emergency exits,

• fire extinguishers, first aid kits, phones and

• electrical panels

• Close drawers and doors

• Dispose of trash promptly and properly (office food stuffs

transferred to hallway garbage bins, no food stuffs in lab bins)

• Do not disturb building materials (asbestos issues in some

walls, doors, flooring, etc.)

Ergonomics

• Ergonomic (overexertion and repetitive strain) Injuries make up 35% of all WSBC claims at UBC

• Our goal: to eliminate or, if that is not practicable, minimize the risk of musculoskeletal injury (MSI) to workers.

• A properly designed workplace, proper technique, and good tools can prevent these types of injuries.

The Ideal Workstation Set up

☛ The advent of the laptop has changed the game and

increased the risk of MSIs

Tips to Remember

Use neutral postures

Adjust your workstation

Keep things within reach

Don’t use a laptop as your desktop machine unless you have an external keyboard and raise the laptop

Get rid of clutter

Take breaks and stretch occasionally

Ergonomics

Don’t ignore these signs and symptoms Signs Redness Heat Swelling Reduced Range of Motion Symptoms Pain &/or localized discomfort Numbness/Tingling Tender to Touch Stiffness Weakness

First Aid

• You can get First Aid or immediate help by:

☞ Dialing 911or Campus First Aid: 604.822.4444

☞ Going to the UBC hospital

☞ Getting hold of one of our own First Aid attendants:

Sylvia Margraff: 604.822.1212 Loretta Li 604-822-1820

Louise Fogarty: 604.822.4429 Scott Jackson 604-655-4911

Harald Schrempp 604-418-0216 Tim Ma 604-822-4397

First Aid Stations:

Rusty Hut: The Machine Shop (room 146)

CEME: The Civil Office (room 2002)

The Environmental Lab (room 1301)

Save a Life

UBC has installed AED’s (automated external

defibrillator) throughout campus. Anywhere on

campus you should be no more than 1.5 minutes

away from an AED. You can save someone’s life .

In CEME the

AED is located in

the main floor

lobby near the

elevator.

Save a Life

If you see someone collapse or find someone who

is not breathing, you can save a life.

Time is important.

The chance of survival without successful defibrillation

decreases by 7 percent per minute in the first 3 minutes, and

decreases by 10 percent per minute as time advances beyond

~3 minutes.[4] Don’t wait. The AED tells you what to

do. https://www.youtube.com/watch?v=R336zGS2aTE

https://www.youtube.com/watch?v=n5hP4DIBCEE

To increase your chance of success, get CPR training.

Watch the AED Video

Learn CPR

Emergency Situations

When starting to work in an area, learn and memorize the location of:

• Fire extinguishers and fire alarm pulls

• Phones

• All exits

• First Aid Kits

• Eye wash stations and/or safety showers

• The address of the building and your room number ( 911 operator needs and it is shown on posted on Emergency Contacts ).

Be prepared for emergencies

Sign up for UBC ALERT: Update your cell phone number in SIS/HRMS records to allow the University to send you text messages from UBC’s emergency text message notification system. Learn more emergency.ubc.ca/ubcalert

Be prepared: Visit emergency.ubc.ca/procedures/earthquake/for resources on being prepared before, during and after an earthquake.

Follow the official UBC news channels – ubc.ca and @UBCnews

Emergency Situations

• The UBC Campus Security has developed several protocols to cover emergency situations. The most recent versions can always be found on their sites:

➪www.security.ubc.ca

➪www.emergency.ubc.ca

• Emergency Contact Numbers

• Fire, Ambulance, Police: 911 (Tell them location/room

number as shown on posted Emergency Contacts.)

• Campus Security: 604.822.2222

• Campus First Aid: 604.822.4444

• Hazardous Materials Response: 911

• Poison Control Centre: 604.682.5050

Lockdown

• A lockdown is used when it may be more dangerous to evacuate a building than stay inside

A lockdown is intended to secure and

protect occupants who are in the proximity

of an immediate threat

By controlling entry/exit and

movement within a facility,

emergency personnel are

better able to contain and

handle the threat

Lockdown

What do you do?

If you are in a classroom, room or office:

• Secure the door and windows

• Close curtains or blinds where possible.

• Stay away from windows and doors.

• Be seated (situated) below window level.

• Stay low and quiet

• Don’t open the door to anyone unless you are sure they are emergency personnel

• Await instructions or escort from emergency personnel

Emergency situations - Evacuation

• If you hear the evacuation alarm (ringing bells):

• If possible, shut down equipment and secure hazardous materials

• Leave the building immediately, using the nearest safe exit and go to the muster point. Do not run.

• Follow the instructions of the Fire Wardens, Campus Security, Police, Fire or Ambulance when asked to evacuate the building.

• NO ONE shall reenter the building until permission has been given by the Fire Department, Police or Campus Security.

• If you suspect someone was not evacuated or you have any information about the incident that prompted the alarm, report to Emergency Response Personnel.

Emergency Situations – Fire/Evacuation

• Muster point, for CEME and the Rusty Hut is across East Mall outside the Parkade

Emergency Situation - Fire What to do if you discover a fire

Activate the closest pull alarm

Leave the immediate area & advise others to exit

Attempt to control the fire with available fire equipment – if you are confident and can do so safely!

DO NOT use elevators

Proceed to designated assembly area (muster point)

Call 911

DO NOT re-enter the building

Using a fire extinguisher

Remember the acronym PASS

1. Pull – Pull the pin

2. Aim – Aim nozzle at base of flame

3. Squeeze – Squeeze the handle

4. Sweep – Sweep nozzle across BASE of fire

Note: You must be within 4

to 8 feet of the fire for the fire

extinguisher to be effective.

Earthquakes

UBC is located in a

high risk zone for

earthquakes.

What should you

do in an

earthquake?

Earthquake – What to do?

Drop* Cover *Hold

If you are indoors and you feel an earthquake starting, stay calm and: Take cover under a sturdy desk or table and hold on

If there are no tables nearby, cover your face and head with your arms and crouch in an inside corner or interior wall

Earthquakes

If you are in a classroom or lecture theatre – get under the tables or crouch between the seats.

Always cover your head and neck

Hazards

Move away from overhead hazards

- ceiling mounted projectors

-stay away from glass,

windows or anything

that may fall such as

furniture or light

fixtures

Earthquake Safety

Stay inside until the shaking stops and it is safe to go outside

Most injuries during earthquakes occur when people are hit by falling objects when entering into or exiting from buildings

Count to 60 before attempting to exit. If you feel any aftershocks, count again

Outside During an Earthquake

• If you are outside – stay outside

• Do not enter buildings unless you have been advised that they are safe

• Watch for hazards – power lines, trees, fires, gas leaks….

Working alone

• After hours or weekend access to the labs (“working alone”) is not allowed without an approved Work Alone Plan.

• If you need to work alone in a lab or the field, you must fill out a working alone form. Your plan must be approved by the Lab Managers.

• If you are working alone in an office setting, make sure your office door is locked. A Work Alone Plan is not required.

• When leaving your office or lab late at night, please make sure you use the SafeWalk program

Bullying and Harassment

• The best possible environment for working, learning and living is one in which respect, civility, diversity, opportunity and inclusion are valued.

• Everyone at the University of British Columbia and the Department of Civil Engineering is expected to conduct themselves in a manner that upholds these principles.

Bullying and Harassment

• Bullying and harassment in the workplace poses a potential risk to the physical and mental health and safety of workers.

• Bullying and harassment is defined by WorkSafeBC:

• “Bullying and harassment includes any inappropriate conduct or comment by a person towards a worker that the person knew or reasonably ought to have known would cause the worker to be humiliated or intimidated but, excludes any reasonable action taken by an employer or supervisor relating to the management and direction of workers or the place of employment.”

Bullying and Harassment

It is important to report offending behaviour whether the offender is a co-worker or your supervisor.

Procedures for reporting can be found at

www.bullyingandharassment.ubc.ca

You are required to complete a course on

prevention and addressing bullying and

harassment. Register at

http://www.hse.ubc.ca/courses/preventing-and-

addressing-bullying-harassment

Student Safety Abroad Registry

• Required for students traveling outside of

Canada on university activity as per the Student

Safety Abroad Policy .

When the tsunami disaster struck

Japan in 2011, UBC was able to make

contact and assist 84 of its students

there within 24 hours of the incident.

Where needed, UBC booked and paid

for return flights, shipped their goods

home, and reimbursed tuition.

When the tsunami disaster struck Japan in 2011, UBC was able to make contact and assist 84 of its students there within 24 hours of the incident. Where needed, UBC booked and paid for return flights, shipped their goods home, and reimbursed tuition.

Student Safety Abroad Registry

• applies to you if you’re traveling outside of

Canada for university activity – this includes

conferences, research, volunteering, service

learning, varsity sports, and studying abroad.

• Usually, all you will need to do is register your

travel details, emergency contacts, and review

pre-departure materials to prepare you for a safe

journey.

• If you’re traveling to a location with an increased

travel warning, you will need to get permission to

travel and undertake additional preparation for

risks associated with your location.

Civil Engineering Labs

Lab Managers

• Scott Jackson

• Harald Schrempp

• Before beginning any work in any of the Civil

Engineering Labs you must receive site specific

training (consult lab manager).

• You are required to follow the laboratory rules at

all times. Failure to do so may results in loss of

laboratory privileges.

General Lab Safety Rules

• Equipment may be operated by trained personnel

only – NO EXCEPTIONS. (consult lab manager)

• No after hours or weekend access (“working

alone”) is allowed without permission from the

Lab Managers.

• Proper plans must be developed and reviewed by

your supervisor and the Lab Managers when

doing lab work or field work

• All experiments that run unattended must be

labelled with the correct form – see the Lab

Managers.

• Plan your work to allow for clean up and disposal

of samples and waste properly (no food stuffs in lab

garbage bins)

General Lab Safety Rules

• Safety glasses are required in all labs

• Closed toe shoes are required in all the

labs

• Hard Hats are required in the Structures

Lab and in the Earthquake Lab (EERF)

• Safety shoes are required in the

Structures, Materials and Earthquake

Labs.

• No Food or drink in the labs (do not put food

stuffs in laboratory garbage bins)

Preparing for Research

• Fill out a mandatory Project Proposal Form (see lab

manager for form).

• Before you start your research assess the hazards and

develop a plan to mitigate the hazards identified.

• If you are working alone, you must have a work alone plan

• If you are doing field word, you must have a field safety

plan

Hazard Assessment

1. Identify the hazards

2. Assess the risks

3. Apply control measures

4. Monitor for unknown variables

Err on the side of caution. Assume anything that can go wrong, will go wrong.

WorkSafe BC – incident

Worker falls from unguarded

mezzanine Date of incident:

December 2005

Mitigating Hazards

• Identify the risks and:

1. Eliminate them – Most effective solution

2. Substitute lower risk items

3. Engineer solutions to the risk

4. Put procedures in place

5. Specify Personal Protective Equipment (PPE) –

Necessary, but least effective solution

Carry out a risk assessment of your task with others

(Project Proposal Form).

Hazard Mitigation

You can eliminate tripping hazards by simply cleaning up

Hazard Mitigation

An example of substitution is to use a

water based paint instead of a solvent

based paint.

An engineered solution – a fume hood

Following a specific procedure – such as a

start up sequence might make a task safer.

Eye protection, suitable gloves, safety

boots, ear plugs are examples of personal

protective equipment that you may be required

to use in our labs.

A fume hood (engineered solution) is

preferred over a respirator (PPE)

Protecting the Environment

Research Plans must include provisions for

safe and environmentally responsible use and

disposal of hazardous materials.

Substitution: try to use a nonhazardous or

less hazardous material instead

Plan for proper disposal of materials

Find out what regulations apply to disposal

of your materials

Make sure all materials are properly

labelled to prevent improper disposal

A Field Safety Plan is Required for Field Work

Develop procedures for your field work.

Use WorkSafe BC guidelines and

regulations to help avoid a serious

accident. Your safety plan must be

approved by the Lab Managers.

Questions????

See UBC Risk Management Services http://riskmanagement.ubc.ca/

See WorkSafe BC www.worksafebc.com

Ask Scott Jackson, 604-655-4911 scottj@civil.ubc.ca

Ask Harald Schrempp, 604-822-4851 haralds@civil.ubc.ca