sage 100 user group – nov 2017

Sage 100 User Group

San Antonio, TX | Houston, TX | Denver, CONovember, 2017

Agenda

• Introduction

• What’s New

• Year-End, Payroll & ACA

• Other Considerations

• Tips & Tricks

• Q&A

• Adjournment

© BCS ProSoft, Inc. All Rights Reserved. 2

Introductions


What’s New in Sage 100 2018


What’s New in v2018

• Global updates

– Spell Check (memos, comments, messages-

forms, notes),

– Enhancements to new “Standard” Desktop,

– Crystal Reports 2016* and

– Service Notification Maintenance (new P/R “Tax

Calculation Engine”)

• Workforce Statistics option removed from Business

Insights Dashboard to protect sensitive employee info


What’s New in v2018• Inventory Management

– Warehouse Status Field

• “Active”, “Inactive” and “Restricted”

– Display inactive warehouse in lookup views

• Visual Integrator

– Control whether users can create and run imports and exports on a module-by-module basis

– All import and export jobs for Job Cost and Payroll modules must be recreated


• Rearchitected to improve performance and usability

• Multiple UI enhancements

• Batch entry for Job Posting, Job Billing and Field Reports

• Change the length of time you’d like to retain job cost history

• No more “PTD”, “YTD” and “Job-to-Date” total fields

• Updated utilities menu

• Forms and reports – Now using Crystal Reports

• Period End Processing Reports

Job Cost Updates in v2018


• Payroll completely redesigned to improve performance and

usability

– Independent version numbering from Sage 100

– TimeCard is NOT currently compatible with Payroll

until first half of 2018

– Period Starting Date and Check Date fields added to Pay

Cycle Window

• Paperless Office – changes made with redesign of the

Payroll module

– Create and email payroll checks as PDF

What’s New in v2018


• Accounts Payable – Form 1099 eFiling and Reporting has been renamed “Form 1099 Tax Reporting”

• Mobility For Bar Code (formerly Bar Code)

– Inventory EZ Import replaces Import Inventory Transactions.

– Sales Order EZ Import replaces Import Sales Order Transactions.

– Purchase Order EZ Import replaces Import Purchase Order Transactions.

– Bill of Materials EZ Import replaces Import Bill of Materials Transactions.

– Purge Bar Code History has been renamed Purge EZ Import History.

– The Unattended Bar Code Transaction Import task has been removed from the Main menu. Use the EZ Import tasks instead.

Renamed & Replaced Tasks


The integration between the General Ledger module and the BenefitMallpayroll service is no longer supported. Sage Payroll Services is now the only supported payroll service. Based on your implementation, it is possible that the integration for the BenefitMall payroll service may continue to function. However Sage has discontinued our ongoing development efforts.

Sage Payroll Services is now the only supported payroll service

Retired Features


03

Year-End, Payroll & ACA


Sage 100(Standard, Advanced, Premium) 2017 2016 2015 2014

Release Date Oct 2016 Nov 2015 Apr 2015 Feb 2014

Retirement Date 9/30/2020 9/30/2019 9/30/2018 9/30/2017

YE Updates 12/31/2019 12/31/2018 12/31/2017 12/31/2016

Tax Table Updates 2019 Q4 2019 Q1 2018 Q1 2017 Q1

Product Updates June 2018 June 2017 June 2016 Nov 2015

Currently Supported Versions


Currently Supported Versions

• The year-end IRD and Tax Tables, as well as the eFiling and Reporting (Aatrix) year-end update will be available for download in December.

• The applicable Product Update, 2017 IRD and Aatrix year-end update must be installed beforeprocessing W2, ACA or 1099 forms for 2017.

• IRD’s and Tax Table Updates are only available for supported versions and for customers who are current on Sage maintenance.

• The 2016 IRD and 2017-Q1 Tax Table Updates are the last updates that will be released for 2014


1. Learn about the ACA reporting requirements

– http://sagecity.na.sage.com/p/aca/

2. Examine for employee count for the previous calendar year to determine whether you are an “Applicable Large Employer” (ALE)

– Sage 100 has tools to help identify full-time and full-time equivalent employees

3. Determine which ACA form you’ll be requires to submit for this calendar year

4. Confirm that your Sage software is set up to track ACA information you’ll need to submit on W-2 an ACA forms

5. Install any year-end product releases that are required for ACA reporting

6. Use the Aatrix Preparers to generate W-2 and ACA forms

ACA Compliance: Getting Started


http://sagecity.na.sage.com/p/aca/

Which ACA forms are

you required to submit?Not Self-Insured Self-insured

< 50 FTE’s 50+ FTE’s < 50 FTE’s 50+ FTE’s

Forms to employeesNo reporting

requirements

1095-C

(Parts I & II)1095-B

1095-C

(All parts)

Forms to IRSNo reporting

requirements

1094-C

(and copies of

all 1095-C

forms)

1094-B

(and copies of

all 1095-B

forms)

1094-C

(and copies of

all 1095-C

forms)

ACA Compliance: Form Requirements


Year-End Tips

• Create an archive company first, especially if you have the Payroll module

• Review module set-up options

• Processing Period End and Year End in module that is integrated with other modules can impact posting and reporting

• As a general rule, work from the bottom of the menu to the top

– PO, SO, IM, AP, AR, JC, GL


• For each employee, set multiple default earnings codes for

automatic entries in Payroll Data Entry.

• Set the system to automatically remove any “zero” earnings

codes during the Tax Calculation Step.

• Set the system to automatically recalculate deductions if they

are based on earnings and the amount of earnings changes

– Yes (automatic – no user intervention)

– No (Recalc Deductions button)

– Prompt

Payroll Tips


• Check out the Sage 100 Year End

Center on Sage City

– Checklists

– How-to videos

– Knowledgebase articles

– Product & Tax Table Updates

http://sagecity.na.sage.com/p/yearend

Year-End Resources


http://sagecity.na.sage.com/p/yearend

• Don’t wait until the last minute to process your

W-2’s and 1099’s

• Don’t wait until the day payroll is due to install

the Tax Table Updates

• If you need to upgrade to a new version we need

to be talking ASAP

Year-End Considerations


04

Other Considerations


• BCS ProSoft has more resources available to resolve issues on newer versions. Issues are typically fixed in newer releases and take longer for support to resolve on older versions.

• You will have access to needed downloads for v2018, and avoid manual updates and form printing

• Your software will be compatible with newer hardware and operating systems (v2014 and earlier versions don’t work with Windows 10)

• Access full capabilities of Payroll and AP modules (i.e. tax tables, IRD updates, eFiling)

• Additional functionality and new features

• Falling behind on versions could result in a complete repurchase of the system

Why upgrade?


Spring Cleaning & Considerations

• Review your module set-up options

• Server space concerns; When was the last time you cleaned your files?

• Let us train your new employees or give you a refresher – weekly training classes at http://www.bcsprosoft.com/events

• Extend the functionality of Sage 100 with add-ons for warehouse management and barcoding, financial reporting in Excel with live links to Sage CRM, time and attendance, and more


http://www.bcsprosoft.com/events

• Fastest and preferred

– Login to our support portal

http://www.bcsprosoft.com/help

• Create your own ticket

• Review support case history

and billing info

• Faster than calling

– Email [email protected]

• Normal response time

– Call (800) 622-9014

Get Better Support

Login to submit your ticket directly into our system



mailto:[email protected]

• Operational excellence

Improve efficiency & effectiveness, improve processes, reduce overhead and improve cashflow

• Customer experience

– Understand customer needs and optimize customer interactions across multiple touchpoints

• Business transformation

– Manage team dynamics to implement structural, process and technology changes

• Cloud solutions & IT excellence

– Increase the value of technology investments, align IT processes and investments with business strategies

Business Process Optimization


05

Tips & Tricks


• You can post from AP and PO in summary or detail

– Note: When in doubt, post in detail. This gives you more info within the GL detail to trouble shoot issues

• The settings determine how postings originating in Invoice Data Entry and Manual Check Entry are posted to the GL and what data is contained in detail postings

• The settings in the PO module determine the data contained in postings originating from Receipt of Goods, Return of Goods and Material Requisition Issues

Posting in Summary

or Detail

Accounts Payable setup options


• Estimated cash flow report

combines estimated disbursements

and receipts

• Initiated via Bank Rec under the

Reports folder. Click “Receipts” to

input any cash receipts that may

not be accounted for in AR

• Click “Disbursements” to enter

disbursements (such as Payroll)

that are not accounted for in AP

Estimated Cashflow

Analysis

Estimated Cashflow Analysis


• Updating Journals from Preview is defined as a security event for each module in Role Maintenance.

• Checked roles are able to update journals and registers by printing to the preview screen

• Unchecked roles need to print hard copy in order to update journals and registers

• Very convenient when working in a test company

• NOTE: If you post from preview mode, there is no audit trail. If you want to post without printing hard copy but need an electronic audit trail, we recommend setting up Paperless Office.

Update Journals from

Preview

Security settings in Role Maintenance


• View and maintain item purchase

history information for customers.

• Select how you would like to track

history from SO Options in the

History tab

• View customer last purchase

information on the SO Entry and

Invoice Data Entry Lines tab

• Use the last purchase price

Customer Last

Purchase History

Customer last purchase history line entry of SO


• Allow or disallow discounts by line

item

• Do not need one discount for the

total Sales Order

• On the Line Entry tab of Sales

Order options, there is a checkbox

which will activate or de-activate

the ability to enter discounts by line

item

Discount by Line Item

Discount by line item in SO Options


06

Questions & Answers


Remember to complete the survey to request CPE credits and let us know what you thought.

Your feedback is greatly appreciated.

https://www.surveymonkey.com/r/JCXCC2T


Questions?


If you have any questions or need further

assistance with your Sage software system

please contact your Account Manager or

the BCS Support Team.

[email protected]

[email protected]

[email protected]

[email protected]

www.bcsprosoft.com/help




