Sage Library System User CouncilRegular Meeting Agenda

Tuesday, Mar 17 2015, 10.30a – 12.30p PST (11:30a–1:30p MST)

Webconference via GoToMeeting • Please join the meeting from your computer, tablet or smartphone.

• Use your microphone and speakers (VoIP) - headset is recommended (webcam optional)

• To join, click here https://global.gotomeeting.com/join/313015405 • You can also dial in using your phone.

United States (Long distance): +1 (872) 240-3312 *Not a toll-free callAccess Code: 313-015-405

I. Call to order & roll call StokesII. Additions/deletions from agenda (ACTION) StokesIII. Approval of Jan 20 2015 minutes (ACTION) StokesIV. Open forum for the general membership StokesV. Reports

i. Sage staff Longwell/Millsii. Budget Committee & financial statement Stokes/Longwelliii. Cataloging Committee Samuels/Trunnell/Saleiv. Circulation Committee [inactive]v. Courier Committee Longwellvi. Development Committee Longwell/Millsvii. Governance Committee Stokes/Baldoviii. Nominating Committee Stokesix. Special committees

VI. Previous businessi. Checkout limit increase survey report Millsii. Catalog survey report Saleiii. Evergreen Conference Sponsorship (ACTION) Nielsen

VII. New businessi. Approval of Sage Budget FY2015-2016 (ACTION) Stokesii. Approval of Sage Software Use Policy (ACTION) Stokesiii. Nominating Committee for new councilors Stokes

VIII. Agenda items for next meeting StokesIX. Review of task assignments StokesX. Adjournment Stokes

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Sage Library System User CouncilRegular Meeting Agenda – Supplementary Info

Tuesday, Mar 17 2015, 10.30a – 12.30p PST (11:30a–1:30p MST)

Webconference via GoToMeeting • Please join the meeting from your computer, tablet or smartphone.

• Use your microphone and speakers (VoIP) - headset is recommended (webcam optional)

• To join, click here https://global.gotomeeting.com/join/313015405 • You can also dial in using your phone.

United States (Long distance): +1 (872) 240-3312 *Not a toll-free callAccess Code: 313-015-405

I. Call to order & roll call StokesTo reduce background noise & audio interference, please remember to keep your microphone muted except when speaking. Chair will take a roll call for representatives (quorum is majority) & other attendees.

II. Additions/deletions from agenda (ACTION) StokesIII. Approval of Jan 20 2015 minutes (ACTION) StokesAttachments:

• III. January 20 2015, regular meeting minutes

IV. Open forum for the general membership StokesV. Reports

i. Sage staff Longwell/MillsAttachments:

• V.i. Sage Systems Support updateBeth and Brent have submitted an activity report dated March 2015, included to the board packet as Attachment.

ii. Budget Committee & financial statement Stokes/LongwellThe Feb-March financial statement was not available at the time the packet was distributed. It will be shared and reviewed during the meeting.

iii. Cataloging Committee Samuels/Trunnell/Sale

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No report available at time the packet was distributed.

iv. Circulation Committee [inactive]v. Courier Committee Longwell

A new Chair for is still needed. Dan Feil of UCSLD may be willing to become Chair.Beth plans to schedule a meeting.

vi. Development Committee Longwell/MillsNo report available at time the packet was distributed.

vii. Governance Committee Stokes/BaldoNo report available at time the packet was distributed.

viii. Nominating Committee StokesPer the Sage Bylaws, this committee must be composed of at least two outgoing representatives of the User Council. In preparation for the next fiscal year, determination of the committee is on the agenda (See VII.iii.)

ix. Special committees

VI. Previous businessi. Checkout limit increase survey report Mills

Brent reports the Sage member survey on increasing the maximum checkout limitfrom 35 to 60 items has finished. The vote was close but the majority of respondents favor increasing the limit (16 yes, 12 no). The Council may discuss taking a vote on the matter at this meeting or putting it on the agenda for the May 2015 meeting which would give all members due notice and time to communicate with their Council representatives.

ii. Catalog survey report SaleNo report available at time the packet was distributed. The survey was approved by the Council at the January meeting and has been available on the OPAC for 6-7 weeks.

iii. Evergreen Conference Sponsorship (ACTION) NielsenAt the January meeting, Buzzy Nielsen suggested Sage become an official sponsor

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of the 2015 Evergreen Conference which will be held in Hood River, May 13-16. This would be an opportunity for Sage to display its logo and market itself as a prominent member of the Evergreen user community. The Council will consider sponsorship in the amount proposed by Buzzy (not available at time packet distributed).Recommended motion: Approve the proposed expenditure in the amount of $XXXX for Sage to be an official sponsor of the 2015 Evergreen Conference.

VII. New businessi. Approval of Sage Budget FY2015-2016 (ACTION) Stokes

Attachments:• VII.i.a. FY2015-2016 Proposed budget• VII.i.b. FY2015-2016 Proposed membership fees

Attached is the 2015-2016 proposed budget and member fee schedule. Both wereposted on the Sage Wiki on January 20 with minor corrections noted at the January meeting. The posting was announced on the general Sage listserv with a note highlighting the 8% increase of member fees. Recommended motion: Approve the proposed member fee schedule for FY2015-2016 totaling $197,381 and FY2015-2016 budget in the amount of $407,891.

ii. Approval of Sage Software Use Policy (ACTION) StokesAttachments:

• VII.ii.a. Sage Software Use PolicyIn October 2014 Baker County Library District acquired a GoToMeeting user license for use by the Sage Library System to facilitate remote meetings at lower cost than the previous TelSpan telephone subscription. The annual license was paid with Sage funds. Anticipating there may be questions on whether the Sage GoToMeeting license could be used by other library groups such LEO or a multi-branch Sage library for its own communications, the Sage Software Policy is proposed to define appropriate access and ensure compliance with the Term of Use agreement. To date, besides usage for Sage User Council and Committee meetings, usage hasbeen authorized for the Ready2Learn LSTA grant project and Sage staff (Brent Mills) for coordination of the 2015 Evergreen Conference.It was crafted using elements from a KCLS software policy and the BCLD Personal

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Use of District Resources policy. GoToMeeting is not specifically referenced so thatit would still be applicable in the event an alternate application is used in the future and may provide guidance on Sage resources in general.Recommended motion: Approve the proposed Sage Software Use Policy [as presented / with changes].

iii. Nominating Committee for new councilorsWith the new fiscal year beginning in July, six councilor terms are expiring. Terms are for two years. A Nominating Committee is needed to replace the following representatives:

Circulating schools: Delia Wallis (Hermiston)Public Libraries under 5,000: Theresa Chandler (Elgin)

Pat Florenzen (Vale)Public Libraries 5-15,000: Amy Hutchinson (Lake Co)Public Libraries over 15,000: Darlyne Johnson (Ontario)Resource-sharing Partners/Special Libraries: Linda Stahl (Planetree)

VIII. Agenda items for next meeting Stokes• Annual Membership Meeting

◦ Location?◦ State of the Sage Library System report◦ Presentation of candidates for open positions

IX. Review of task assignments StokesX. Adjournment Stokes

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SAGE LIBRARY SYSTEM

User Council Representatives

2015-2016 Meeting attendance

9/16/2014 11/18/2014 1/20/2015 3/17/2015 5/19/2015 7/21/2015

Fiscal agent (1) Perry Stokes Baker County Library District 7/1/2016 Y Y Y

Circulating Schools (2) Delia Wallis Hermiston School District 7/1/2015 Y Y Y

Circulating Schools (2) Ann Zuehlke Hood River High School 7/1/2016 Y Y Y

Public Libraries under 5,000 (3) Theresa Chandler Elgin Public Library 7/1/2015 Y N Y

Public Libraries under 5,000 (3) Pat Florenzen Vale Public Library (Trustee) 7/1/2015 N N N

Public Libraries under 5,000 (3) Debbie Lind Wallowa Public LIbrary 7/1/2016 Y Y Y

Public Libraries 5-15,000 (2) Dea Nowell Umatilla County Special Library District 7/1/2016 Y Y Y

Public Libraries 5-15,000 (2) Amy Hutchinson Lake County Library District 7/1/2015 N Y Y

Public Libraries over 15,000 (3) Ryan McGinnis La Grande Public Library 7/1/2016 Y Y Y

Public Libraries over 15,000 (3) Darlyne Johnson Ontario Community Library 7/1/2015 Y Y N

Public Libraries over 15,000 (3) Mary Finney Pendleton Public Library 7/1/2016 Y Y Y

Academic Libraries (1) John Schoppert Columbia Gorge Community College 7/1/2016 Y N Y

Resource-sharing Partners / Special Libraries (1) Linda Stahl Planetree Health Resource Center 7/1/2015 Y Y Y

TOTAL ATTENDANCE 13 11 10 11 0 0 0

84.6% 76.9% 84.6%

Sage Library System User Council Regular Meeting minutes

Tuesday, January 20, 2015 Minutes prepared by John Schoppert, Sage Vice Chair;

edited by Perry Stokes, Sage Chair

Page 1 of 6

Present: Theresa Chandler (Elgin); Mary Finney (Pendleton PL); Cheryl Hancock (Harney

CPL); Ann Hutchinson (Lake County LD); Debbie Lind (Wallowa PL); Beth Longwell (Sage

staff); Marylou Martin (Sherman CPL); Ryan McGinnis (LaGrande PL); Brent Mills (Sage

staff); Buzzy Neilsen (HRCL); Dea Nowell (UCSLD; Maggie Pando (The Dalles-Wasco Co. PL);

Denine Rautenstrauch (Enterprise PL); David Sale (Sage staff); Amy Schoppert (The Dalles-

Wasco Co. PL); John Schoppert (CGCC); Linda Stahl (Plaintree HRC); Perry Stokes (Baker PL);

Delia Wallis (Hermiston Library); Jeff Wavernuk (The Dalles-Wasco Co. PL); Ann Zuehlke

(HRHS).

I. Call to order & roll call Chair Stokes called to order at 10:33 am and noted attendees participating via GoToMeeting and phone.

II. Additions / deletions from from agenda (ACTION) There were no additions or deletions. Linda Stahl moved to approve, Mary Finney seconded. Motion passed.

III. Approval of Nov 18 2014 minutes (ACTION) Debbie Lind suggested she be added as attendee to the Nov. meeting minutes & attendance log. Ryan McGinnis moved to approve the minutes with corrections. Theresa Chandler seconded. Motion passed.

IV. Open Forum for the general membership There were no comments.

V. Reports:

i. Sage Staff (Longwell/Mills) Beth reported on the new Drupal website - sagelib.org – the new public and staff interface. If you want to log-in username is “test”, password is “test-2015”. The site is “bare bones but up and running”, content still needs building. Brent has been working on documentation. The site is expected to be live soon. There will be drop down menus to landing pages; also available is an ability for posting and creating blogs, forums, and articles. This will centralize communications. Sage can also create here polls to the public. This site will replace the wikispace. Hopefully, this site will be up by the end of February. *Because of technical difficulties at The Dalles-Wasco PL with the meeting audio connection, Brent sent his updates via email (See: Addendum)

Sage Library System User Council Regular Meeting minutes

Tuesday, January 20, 2015 Minutes prepared by John Schoppert, Sage Vice Chair;

edited by Perry Stokes, Sage Chair

Page 2 of 6

ii. Budget Committee & financial statement (Stokes/Longwell) No questions about the financial statement. Budget committee has met a few times and have come up with the membership fees and the projected expenses for the coming year. This is on the agenda later.

iii. Cataloging Committee (Samuels/Trunnell/Sale) Nebraska Catalog Training has restarted this month, about 40 people have signed up. Further trainings will be available with forward dates available, and also in a self-administered module. David has been doing weekly cataloging tips. Cataloging had a Dec. meeting, the cataloging survey was finalized for staff and patron catalog users.

iv. Circulation Committee (inactive)

No report.

v. Courier Committee (Longwell) Beth is waiting for a quote from vendor for more bags. Fossil is now a drop site under Arlington drop site. More bags and labels forthcoming.

vi. Development Committee (Longwell/Mills)

No report.

vii. Governance / Personnel Committee (Stokes) Discussed salary for Sage employees, decided to not go forward with a merit based increase at this time since Sage costs are already increasing, but opted for cost of living increase for Beth and Brent. Salary comparables and research will be coming in the future.

viii. Special Committees

No reports.

VI. Previous Business:

i. OPAC Changes (Mills) Sage logo put onto catalog. Slider bar forthcoming, waiting for survey completion. Series showing up earlier in search results.

Sage Library System User Council Regular Meeting minutes

Tuesday, January 20, 2015 Minutes prepared by John Schoppert, Sage Vice Chair;

edited by Perry Stokes, Sage Chair

Page 3 of 6

ii. Increasing checkout limit (Longwell / Mills)

Survey results to be resent due to skewed results.

VII. New Business:

i. Catalog User Satisfaction Survey (ACTION) (Samuels/Sale)

No discussion. John Schoppert motioned to approve distribution of survey, Ryan McGinnis

seconded. Motion approved.

ii. Sage Budget (ACTION) (Longwell/Stokes) Cash on hand is budgeted at $114,800, which includes both cash carryover and contingency funds. Membership dues are increasing 8% to cover projected costs. The member dues schedule is posted on the Sage wiki. Restricted grants are down due to reduced support from LSTA funding. Total resources - $407,000. A calculation error was noted on the member fees for CGCC, which should be the same as KCC. Wallowa was reported as missing on the member dues schedule; Perry will check & make necessary changes. Capital outlay remains the same. 2015-2016 Budget & member fee schedule to be approved at the March meeting.

iii. Financial Reporting / Council of Governments option (Stokes) Recommendation from the BCLD auditor is to have Sage be an agency fund. That way Sage can be a part of the Baker annual audit report without comingling BCLD and Sage funds. This will not only keep Sage separated from BCLD funds but also provide Sage an opportunity to independently contract either a financial review or full audit, if it wishes. Auditor also recommends Sage doesn’t set up as a Council of Governments – which Sage has groundwork for, but going independent would entail increased costs for business operations in regards to payroll processes and personnel benefits ( medical insurance, PERS, etc.). The BCLD Auditor recommends declaring Sage as an Agency Fund. Dea moved to keep Sage as an Agency Fund of BCLD, seconded by Beth, motion approved.

iv. Evergreen Conference (Nielsen) Evergreen conference registration is open, it will be at Hood River Inn in Hood River, May 13 – 16. More information coming soon. Buzzy thought it would be a nice gesture for Sage to be a sponsor. Buzzy will bring more info about that later--sponsorship means Sage logo will be prominent at the conference.

v. Resource-sharing update (Clay/Longwell)

Beth is waiting for a quote from OCLC.

Sage Library System User Council Regular Meeting minutes

Tuesday, January 20, 2015 Minutes prepared by John Schoppert, Sage Vice Chair;

edited by Perry Stokes, Sage Chair

Page 4 of 6

VIII. Agenda items for next meeting (Stokes) Revisiting Sage budget for approval.

Sage sponsorship of Evergreen conference.

Results of catalog and checkout surveys.

IX. Review of task assignments (Stokes) Review of surveys and help distributing them by everyone.

Perry will make corrections to Sage membership fees.

Buzzy will get on Sage Evergreen conference sponsorship.

Perry will craft agenda item for policy for Sage GoToMeeting use.

X. Adjournment Meeting adjourned at 11:25 am, next meeting, March 17.

Sage Library System User Council Regular Meeting minutes

Tuesday, January 20, 2015 Minutes prepared by John Schoppert, Sage Vice Chair;

edited by Perry Stokes, Sage Chair

Page 5 of 6

Addendum:

Brent Mills’ updates posted via email –

Brent Activity Report - Sage Server Work

- Working with Beth and EOU IT to ensure health of servers and mitigate downtime. - Beth and I are using project management software to better assign and delegate tasks to each other. - Have applied security updates to our web servers.

- Cataloging Logins

- Trial logins at CGCC have proved to be successful so far. Libraries wishing to try out the new cataloging logins can get in touch with Beth or I and we can get your tiered logins set up and tested.

- OPAC Changes

- The new logo has been enabled. - The slider (on sage.eou.edu) can currently be loaded, but only manually at present (possibly enabled after user catalog survey). - Mobile OPAC changes.

- Test Server

- Currently upgraded to newest version of Evergreen, 2.7.2 - Training

- Have travelled to Fossil and am traveling to Klamath Falls along with Lakeview in February. - With Beth, can now set up and discuss the Serials module for interested libraries. - Get in contact with me If you’d like to set up a personalized training session for a run through of: Circulation, Cataloging, Reports, Admin functionality (directors, local sys admins). Remote meetings can be arranged through https://www.join.me where I will give you a code so that we can share screens.

- Documentation Site

- http://brentmills.github.io is the live update site while it is being built up. If there is more information that you would to see or have added, please let me know and those can be migrated on. I’d be happy to receive comments.

- Cleanup

- Fixed copy locations that were set as “ “.

Sage Library System User Council Regular Meeting minutes

Tuesday, January 20, 2015 Minutes prepared by John Schoppert, Sage Vice Chair;

edited by Perry Stokes, Sage Chair

Page 6 of 6

- Correcting Copy location ownership issues. - Batch call number changes for some libraries.

- Hold Report

- I am now in charge of Perry’s monthly high hold report. Expect to see the report for January’s holds sent out on February 1st.

- Extended the Checkout limit survey

- This will be sent out later today. It’s only 2 questions, so it shouldn’t take that long to complete. For the responses, please limit them to one per library so that we can get an accurate and fair tally.

Sage Systems Support Update

March 2015

Brent

Self-Check double renewal issues have been patched and the Sage logo has been added

to the interface

Checkout limit increase (35 to 60) survey has finished: 16 yes, 12 no, 1 yes with

restrictions on students

Dealt with tickets that included: floating, permissions, training, item/volume merging,

catalog practices, and receipt template layouts

Set up and tested new hold policies for several libraries museum and book club

collections

System patched against latest documented exploits and SSL configurations have been

strengthened against attacks

Test server is current with latest Evergreen version and available for testing. Has worked

well with cataloging training or to check permissions sets.

Restoration of server usually used for reports is almost complete.

Visited EOU and IT department to discuss hardware configurations, general setup, and

security.

Recent configuration changes have led to a drastic reduction in memory usage on

application servers.

Will share new training materials including: Circulation Manual with screenshots,

Evergreen Cheat Sheet, Sample Receipt templates configurations, Search Tips and a

Training Outline for new Staff to use if Beth or I aren't physically around for a new hire

or refresher course. These will be posted on Sage Wiki as well as temporary

documentation site (brentmills.github.io).

Have done site trainings at Fossil, Klamath Falls, and Lakeview and coordinated new

staff and cataloging training with David.

Beth

Conversion of circulation and cataloging logins to new standardized profiles should be

complete by meeting time. Catalogers are being assigned new logins associated with

training level. Brent and I are working together to address any permission issues.

Have done site visits to Vale, Cove, and North Powder libraries

Sent all new records for past year (excluding EOU) to LTI for authority control. Updated

bibliographic records have been overlaid and new authorities are being added to the

system.

Sage Systems Support Update

March 2015

Added new modules to future Sage web site to handle support ticket submission and

forums. Added user accounts in preparation of switching from current ticket system to

new one. Continuing to add content to new web site.

Submitted activity reports for cataloging and courier grants

Added library staff to sage-circ-group listserv for easier communication of courier/ILL

needs and questions

Submitted necessary information to OCLC for WorldShare ILL quote. Still waiting on

response

By meeting time I will have sent out all library logins and instructions for borrowing

items from EOU

Responded to help requests and report needs received via ticket system, email, and

catalog

Assisting with Evergreen Conference planning and program scheduling

11:23 AM

03/16/15

Accrual Basis

Baker Co Library - Sage Fund

Profit & Loss Budget Overview July 2014 through June 2015

TOTAL

Jul 14 Aug 14 Sep 14 Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul '14 - Jun 15 Budget $ Over Budget % of Budget

Income

4000 · Membership Dues 0.00 0.00 193,160.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 193,160.00 194,000.00 -840.00 99.57%

4010 · Grant Revenue

4011 · LSTA Grant #1 - Courier 0.00 0.00 0.00 0.00 48,592.65 0.00 0.00 8,359.26 0.00 0.00 0.00 0.00 56,951.91 74,371.00 -17,419.09 76.58%

4012 · LSTA Grant #2 - Cataloger 0.00 0.00 0.00 0.00 0.00 0.00 0.00 7,143.21 0.00 0.00 0.00 0.00 7,143.21 43,200.00 -36,056.79 16.54%

4010 · Grant Revenue - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0%

Total 4010 · Grant Revenue 0.00 0.00 0.00 0.00 48,592.65 0.00 0.00 15,502.47 0.00 0.00 0.00 0.00 64,095.12 117,571.00 -53,475.88 54.52%

4200 · Interest Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 250.00 -250.00 0.0%

4300 · Other Revenues 0.00 0.00 0.00 0.00 0.00 0.00 4,103.59 1,911.77 14.88 0.00 0.00 0.00 6,030.24

4999 · Beginning Cash 95,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 95,000.00 102,200.00 -7,200.00 92.96%

Total Income 95,000.00 0.00 193,160.00 0.00 48,592.65 0.00 4,103.59 17,414.24 14.88 0.00 0.00 0.00 358,285.36 414,021.00 -55,735.64 86.54%

Expense

5000 · Sage Personal Services

5100 · Sage Staff Salaries & Wages

5101 · BL - System Administrator 0.00 3,677.44 3,677.44 7,354.88 0.00 3,677.44 3,677.44 4,596.42 4,596.42 0.00 0.00 0.00 31,257.48 49,641.00 -18,383.52 62.97%

5102 · CH - Business Manager 207.80 49.48 178.11 1,009.29 0.00 474.96 593.70 455.17 415.59 0.00 0.00 0.00 3,384.10 6,104.00 -2,719.90 55.44%

Total 5100 · Sage Staff Salaries & Wages 207.80 3,726.92 3,855.55 8,364.17 0.00 4,152.40 4,271.14 5,051.59 5,012.01 0.00 0.00 0.00 34,641.58 55,745.00 -21,103.42 62.14%

5200 · Sage Payroll Taxes & Benefits

5201 · Group Health Insurance 0.00 0.00 3,196.65 920.62 920.62 920.62 1,210.48 51.06 630.77 0.00 0.00 0.00 7,850.82 11,629.00 -3,778.18 67.51%

5203 · Life Insurance 0.00 0.00 0.00 23.70 0.00 0.00 23.70 0.00 0.00 0.00 0.00 0.00 47.40 844.00 -796.60 5.62%

5204 · PERS Retirement 21.69 706.07 -223.62 512.15 1,076.21 777.37 547.41 654.25 650.12 0.00 0.00 0.00 4,721.65 6,553.00 -1,831.35 72.05%

5205 · SS Employer Portion 15.89 285.11 272.77 595.51 0.00 295.48 326.74 386.45 383.42 0.00 0.00 0.00 2,561.37 3,798.00 -1,236.63 67.44%

5206 · SUTA Employer Portion 0.00 3.73 3.57 7.78 0.00 3.86 4.27 5.05 5.01 0.00 0.00 0.00 33.27 44.00 -10.73 75.61%

5207 · Workmans Comp 0.18 1.77 2.31 5.48 0.00 1.85 2.73 3.08 2.54 0.00 0.00 0.00 19.94 228.00 -208.06 8.75%

Total 5200 · Sage Payroll Taxes & Benefits 37.76 996.68 3,251.68 2,065.24 1,996.83 1,999.18 2,115.33 1,099.89 1,671.86 0.00 0.00 0.00 15,234.45 23,096.00 -7,861.55 65.96%

Total 5000 · Sage Personal Services 245.56 4,723.60 7,107.23 10,429.41 1,996.83 6,151.58 6,386.47 6,151.48 6,683.87 0.00 0.00 0.00 49,876.03 78,841.00 -28,964.97 63.26%

5700 · LSTA Grant #2 - Cataloger

5701 · DS - Cataloger Salary 0.00 0.00 0.00 3,607.28 0.00 2,321.50 2,321.50 2,321.50 2,321.50 0.00 0.00 0.00 12,893.28

5710 · Grant Payroll Taxes & Benefits 0.00 0.00 0.00 284.33 376.60 182.22 1,791.06 1,104.08 1,104.08 0.00 0.00 0.00 4,842.37

5700 · LSTA Grant #2 - Cataloger - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 41,361.00 -41,361.00 0.0%

Total 5700 · LSTA Grant #2 - Cataloger 0.00 0.00 0.00 3,891.61 376.60 2,503.72 4,112.56 3,425.58 3,425.58 0.00 0.00 0.00 17,735.65 41,361.00 -23,625.35 42.88%

6000 · Materials & Services

6100 · Accounting & Auditing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,900.00 -2,900.00 0.0%

6130 · Courier Services & Supplies

6131 · LSTA Grant #1 - Courier 41,933.92 2,101.58 4,677.11 2,446.02 2,568.53 3,224.75 1,755.75 2,806.36 2,374.34 0.00 0.00 0.00 63,888.36 74,371.00 -10,482.64 85.91%

6132 · Sage Courier Expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 27,629.00 -27,629.00 0.0%

6130 · Courier Services & Supplies - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0%

Page 1 of 2

11:23 AM

03/16/15

Accrual Basis

Baker Co Library - Sage Fund

Profit & Loss Budget Overview July 2014 through June 2015

TOTAL

Jul 14 Aug 14 Sep 14 Oct 14 Nov 14 Dec 14 Jan 15 Feb 15 Mar 15 Apr 15 May 15 Jun 15 Jul '14 - Jun 15 Budget $ Over Budget % of Budget

Total 6130 · Courier Services & Supplies 41,933.92 2,101.58 4,677.11 2,446.02 2,568.53 3,224.75 1,755.75 2,806.36 2,374.34 0.00 0.00 0.00 63,888.36 102,000.00 -38,111.64 62.64%

6135 · LSTA Grant #2 Other Expenses

6135.1 · Travel 0.00 0.00 0.00 170.75 0.00 91.30 0.00 0.00 224.25 0.00 0.00 0.00 486.30 1,110.00 -623.70 43.81%

6135.2 · Contractual 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,000.00 -3,000.00 0.0%

6135.3 · Supplies 0.00 0.00 0.00 0.00 0.00 109.23 0.00 0.00 0.00 0.00 0.00 0.00 109.23

Total 6135 · LSTA Grant #2 Other Expenses 0.00 0.00 0.00 170.75 0.00 200.53 0.00 0.00 224.25 0.00 0.00 0.00 595.53 4,110.00 -3,514.47 14.49%

6140 · Dues & Subscriptions 0.00 0.00 0.00 0.00 0.00 0.00 2,368.99 214.00 0.00 0.00 0.00 0.00 2,582.99 500.00 2,082.99 516.6%

6150 · Furniture & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 -100.00 0.0%

6160 · Legal Services 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 100.00 -100.00 0.0%

6170 · Miscellaneous 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 225.00 -225.00 0.0%

6180 · Postage & Freight 0.00 0.00 19.99 0.00 0.00 30.95 0.00 0.00 0.00 0.00 0.00 0.00 50.94 60.00 -9.06 84.9%

6190 · Printing 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 50.00 -50.00 0.0%

6200 · Supplies, Office 130.43 0.00 48.92 23.50 6.00 3.00 6.00 0.00 0.00 0.00 0.00 0.00 217.85 50.00 167.85 435.7%

6210 · Technical Servics (Brent Mills)

6210.1 · System Librarian (Brent Mills) 1,990.44 0.00 9,661.42 0.00 8,724.68 8,529.10 0.00 4,405.09 3,919.48 0.00 0.00 0.00 37,230.21 104,789.00 -67,558.79 35.53%

6210.5 · Less Cataloger Grant (above) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -45,471.00 45,471.00 0.0%

6210 · Technical Servics (Brent Mills) - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0%

Total 6210 · Technical Servics (Brent Mills) 1,990.44 0.00 9,661.42 0.00 8,724.68 8,529.10 0.00 4,405.09 3,919.48 0.00 0.00 0.00 37,230.21 59,318.00 -22,087.79 62.76%

6220 · Technology

6220.1 · Equinox expense 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,500.00 0.00 0.00 0.00 0.00 2,500.00 2,500.00 0.00 100.0%

6220.2 · Development 0.00 0.00 0.00 0.00 100.10 932.89 399.98 0.00 0.00 0.00 0.00 0.00 1,432.97 2,000.00 -567.03 71.65%

6220 · Technology - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0%

Total 6220 · Technology 0.00 0.00 0.00 0.00 100.10 932.89 399.98 2,500.00 0.00 0.00 0.00 0.00 3,932.97 4,500.00 -567.03 87.4%

6240 · Telecommunications 170.68 60.90 0.00 71.54 120.01 322.23 0.00 0.00 0.00 0.00 0.00 0.00 745.36 550.00 195.36 135.52%

6250 · Training 0.00 0.00 0.00 0.00 1,432.80 82.33 0.00 455.00 423.40 0.00 0.00 0.00 2,393.53 1,500.00 893.53 159.57%

6260 · Travel 0.00 0.00 294.88 0.00 301.86 214.47 222.75 167.81 439.26 0.00 0.00 0.00 1,641.03 3,000.00 -1,358.97 54.7%

Total 6000 · Materials & Services 44,225.47 2,162.48 14,702.32 2,711.81 13,253.98 13,540.25 4,753.47 10,548.26 7,380.73 0.00 0.00 0.00 113,278.77 178,963.00 -65,684.23 63.3%

66000 · Payroll Expenses 6.00 6.00 7.80 7.80 7.80 10.80 7.80 7.80 0.00 0.00 0.00 0.00 61.80

7000 · Capital Outlay 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21,000.00 -21,000.00 0.0%

8000 · Contingency 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,000.00 -11,000.00 0.0%

Total Expense 44,477.03 6,892.08 21,817.35 17,040.63 15,635.21 22,206.35 15,260.30 20,133.12 17,490.18 0.00 0.00 0.00 180,952.25 331,165.00 -150,212.75 54.64%

Net Income 50,522.97 -6,892.08 171,342.65 -17,040.63 32,957.44 -22,206.35 -11,156.71 -2,718.88 -17,475.30 0.00 0.00 0.00 177,333.11 82,856.00 94,477.11 214.03%

Page 2 of 2

11:23 AM

03/16/15

Accrual Basis

Baker Co Library - Sage Fund

Profit & Loss Budget Overview July 2014 through June 2015

TOTAL

Jul - Sep 14 Oct - Dec 14 Jan - Mar 15 Apr - Jun 15 Jul '14 - Jun 15 Budget $ Over Budget % of Budget

Income

4000 · Membership Dues 193,160.00 0.00 0.00 0.00 193,160.00 194,000.00 -840.00 99.57%

4010 · Grant Revenue

4011 · LSTA Grant #1 - Courier 0.00 48,592.65 8,359.26 0.00 56,951.91 74,371.00 -17,419.09 76.58%

4012 · LSTA Grant #2 - Cataloger 0.00 0.00 7,143.21 0.00 7,143.21 43,200.00 -36,056.79 16.54%

4010 · Grant Revenue - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0%

Total 4010 · Grant Revenue 0.00 48,592.65 15,502.47 0.00 64,095.12 117,571.00 -53,475.88 54.52%

4200 · Interest Income 0.00 0.00 0.00 0.00 0.00 250.00 -250.00 0.0%

4300 · Other Revenues 0.00 0.00 6,030.24 0.00 6,030.24

4999 · Beginning Cash 95,000.00 0.00 0.00 0.00 95,000.00 102,200.00 -7,200.00 92.96%

Total Income 288,160.00 48,592.65 21,532.71 0.00 358,285.36 414,021.00 -55,735.64 86.54%

Expense

5000 · Sage Personal Services

5100 · Sage Staff Salaries & Wages

5101 · BL - System Administrator 7,354.88 11,032.32 12,870.28 0.00 31,257.48 49,641.00 -18,383.52 62.97%

5102 · CH - Business Manager 435.39 1,484.25 1,464.46 0.00 3,384.10 6,104.00 -2,719.90 55.44%

Total 5100 · Sage Staff Salaries & Wages 7,790.27 12,516.57 14,334.74 0.00 34,641.58 55,745.00 -21,103.42 62.14%

5200 · Sage Payroll Taxes & Benefits

5201 · Group Health Insurance 3,196.65 2,761.86 1,892.31 0.00 7,850.82 11,629.00 -3,778.18 67.51%

5203 · Life Insurance 0.00 23.70 23.70 0.00 47.40 844.00 -796.60 5.62%

5204 · PERS Retirement 504.14 2,365.73 1,851.78 0.00 4,721.65 6,553.00 -1,831.35 72.05%

5205 · SS Employer Portion 573.77 890.99 1,096.61 0.00 2,561.37 3,798.00 -1,236.63 67.44%

5206 · SUTA Employer Portion 7.30 11.64 14.33 0.00 33.27 44.00 -10.73 75.61%

5207 · Workmans Comp 4.26 7.33 8.35 0.00 19.94 228.00 -208.06 8.75%

Total 5200 · Sage Payroll Taxes & Benefits 4,286.12 6,061.25 4,887.08 0.00 15,234.45 23,096.00 -7,861.55 65.96%

Total 5000 · Sage Personal Services 12,076.39 18,577.82 19,221.82 0.00 49,876.03 78,841.00 -28,964.97 63.26%

5700 · LSTA Grant #2 - Cataloger

5701 · DS - Cataloger Salary 0.00 5,928.78 6,964.50 0.00 12,893.28

5710 · Grant Payroll Taxes & Benefits 0.00 843.15 3,999.22 0.00 4,842.37

5700 · LSTA Grant #2 - Cataloger - Other 0.00 0.00 0.00 0.00 0.00 41,361.00 -41,361.00 0.0%

Total 5700 · LSTA Grant #2 - Cataloger 0.00 6,771.93 10,963.72 0.00 17,735.65 41,361.00 -23,625.35 42.88%

6000 · Materials & Services

Page 1 of 3

11:23 AM

03/16/15

Accrual Basis

Baker Co Library - Sage Fund

Profit & Loss Budget Overview July 2014 through June 2015

TOTAL

Jul - Sep 14 Oct - Dec 14 Jan - Mar 15 Apr - Jun 15 Jul '14 - Jun 15 Budget $ Over Budget % of Budget

6100 · Accounting & Auditing 0.00 0.00 0.00 0.00 0.00 2,900.00 -2,900.00 0.0%

6130 · Courier Services & Supplies

6131 · LSTA Grant #1 - Courier 48,712.61 8,239.30 6,936.45 0.00 63,888.36 74,371.00 -10,482.64 85.91%

6132 · Sage Courier Expense 0.00 0.00 0.00 0.00 0.00 27,629.00 -27,629.00 0.0%

6130 · Courier Services & Supplies - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0%

Total 6130 · Courier Services & Supplies 48,712.61 8,239.30 6,936.45 0.00 63,888.36 102,000.00 -38,111.64 62.64%

6135 · LSTA Grant #2 Other Expenses

6135.1 · Travel 0.00 262.05 224.25 0.00 486.30 1,110.00 -623.70 43.81%

6135.2 · Contractual 0.00 0.00 0.00 0.00 0.00 3,000.00 -3,000.00 0.0%

6135.3 · Supplies 0.00 109.23 0.00 0.00 109.23

Total 6135 · LSTA Grant #2 Other Expenses 0.00 371.28 224.25 0.00 595.53 4,110.00 -3,514.47 14.49%

6140 · Dues & Subscriptions 0.00 0.00 2,582.99 0.00 2,582.99 500.00 2,082.99 516.6%

6150 · Furniture & Equipment 0.00 0.00 0.00 0.00 0.00 100.00 -100.00 0.0%

6160 · Legal Services 0.00 0.00 0.00 0.00 0.00 100.00 -100.00 0.0%

6170 · Miscellaneous 0.00 0.00 0.00 0.00 0.00 225.00 -225.00 0.0%

6180 · Postage & Freight 19.99 30.95 0.00 0.00 50.94 60.00 -9.06 84.9%

6190 · Printing 0.00 0.00 0.00 0.00 0.00 50.00 -50.00 0.0%

6200 · Supplies, Office 179.35 32.50 6.00 0.00 217.85 50.00 167.85 435.7%

6210 · Technical Servics (Brent Mills)

6210.1 · System Librarian (Brent Mills) 11,651.86 17,253.78 8,324.57 0.00 37,230.21 104,789.00 -67,558.79 35.53%

6210.5 · Less Cataloger Grant (above) 0.00 0.00 0.00 0.00 0.00 -45,471.00 45,471.00 0.0%

6210 · Technical Servics (Brent Mills) - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0%

Total 6210 · Technical Servics (Brent Mills) 11,651.86 17,253.78 8,324.57 0.00 37,230.21 59,318.00 -22,087.79 62.76%

6220 · Technology

6220.1 · Equinox expense 0.00 0.00 2,500.00 0.00 2,500.00 2,500.00 0.00 100.0%

6220.2 · Development 0.00 1,032.99 399.98 0.00 1,432.97 2,000.00 -567.03 71.65%

6220 · Technology - Other 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0%

Total 6220 · Technology 0.00 1,032.99 2,899.98 0.00 3,932.97 4,500.00 -567.03 87.4%

6240 · Telecommunications 231.58 513.78 0.00 0.00 745.36 550.00 195.36 135.52%

6250 · Training 0.00 1,515.13 878.40 0.00 2,393.53 1,500.00 893.53 159.57%

6260 · Travel 294.88 516.33 829.82 0.00 1,641.03 3,000.00 -1,358.97 54.7%

Total 6000 · Materials & Services 61,090.27 29,506.04 22,682.46 0.00 113,278.77 178,963.00 -65,684.23 63.3%

66000 · Payroll Expenses 19.80 26.40 15.60 0.00 61.80

Page 2 of 3

11:23 AM

03/16/15

Accrual Basis

Baker Co Library - Sage Fund

Profit & Loss Budget Overview July 2014 through June 2015

TOTAL

Jul - Sep 14 Oct - Dec 14 Jan - Mar 15 Apr - Jun 15 Jul '14 - Jun 15 Budget $ Over Budget % of Budget

7000 · Capital Outlay 0.00 0.00 0.00 0.00 0.00 21,000.00 -21,000.00 0.0%

8000 · Contingency 0.00 0.00 0.00 0.00 0.00 11,000.00 -11,000.00 0.0%

Total Expense 73,186.46 54,882.19 52,883.60 0.00 180,952.25 331,165.00 -150,212.75 54.64%

Net Income 214,973.54 -6,289.54 -31,350.89 0.00 177,333.11 82,856.00 94,477.11 214.03%

Page 3 of 3

SPECIAL FUND

RESOURCES AND REQUIREMENTS

Sage Library System Fund

2015-2016

$ CHG

Notes

RESOURCES

1 $102,200 1 Cash on hand * (cash basis), or $114,856 $12,656 1

Sum of Contingency, Capital Reserve &

Unapproppriated Fund Balance *required to

operate until membership dues come in

2 $194,000 2 Membership dues $197,381 $3,381 2

+8% GENERAL INCREASE

needed to compensate for EOU &

courier grant losses

3 $250 3 Interest $250 $0 3

4 $117,571 4 Restricted grants $95,404 -$22,167 4

2 LSTA grants: Cataloging + Courier. Courier

grant reduced.

5 5 Miscellaneous revenue 5

6 6 6

7 7 7

8 8 8

9 0 0 $414,021 9 Total Resources, except taxes to be levied $407,891 $0 -$6,130 9

Decrease due to less Courier subsidy & EOU

withdrawal

10 10 Taxes estimated to be received 10

11 11 Taxes collected in year levied 11

12 0 0 $414,021 12 TOTAL RESOURCES $407,891 $0 -$6,130 12

REQUIREMENTS

13 13 PERSONNEL SERVICES 13

14 14 Salaries 14

15 $49,641 15 Systems administrator $55,984 $6,343 15

Beth Longwell, 1.0 FTE, +1.5% COLI, Health

Ins. & PERS +5%

16 $49,641 16 Total salaries $55,984 $6,343 16

17 17 17

18 18 Benefits 18

19 $6,553 19 Retirement $7,759 $1,206 19 +10%

20 $3,798 20 Social Security $4,283 $485 20

21 $228 21 Worker's compensation $258 $30 21

22 $11,629 22 Health insurance $8,556 -$3,073 22

Employee only coverage, +10% (Change from

Family coverage in prev. year)

23 $44 23 Unemployment insurance $56 $12 23

24 $844 24 Life insurance $844 $0 24

25 $23,096 25 Total benefits $21,756 -$1,340 25

26 $72,737 26 TOTAL PERSONNEL SERVICES $77,740 $5,003 26

27 27 27

28 28 MATERIALS AND SERVICES 28

29 $550 29 Telecommunications $240 -$310 29 GoToMeeting cost only

30 $4,500 30 Technology $4,500 $0 30 $2,000 development + $2,500 Equinox

31 $2,900 31 Accounting and auditing $1,500 -$1,400 31 Estimated for financial review

DESCRIPTION

RESOURCES AND REQUIREMENTS

FORM

LB-10

Proposed By

Budget Officer

BAKER COUNTY LIBRARY DISTRICT

Actual Adopted Budget

This Year

2014-2015

Historical Data

Second Preceding

Year __________

First Preceding

Year ________

BCLD budget, 2015-16 Sage Fund Page 1 of 4

SPECIAL FUND

RESOURCES AND REQUIREMENTS

Sage Library System Fund

2015-2016

$ CHG

Notes

DESCRIPTION

RESOURCES AND REQUIREMENTS

FORM

LB-10

Proposed By

Budget Officer

BAKER COUNTY LIBRARY DISTRICT

Actual Adopted Budget

This Year

2014-2015

Historical Data

Second Preceding

Year __________

First Preceding

Year ________

32 $6,104 32 Administrative services (BCLD) $7,600 $1,496 32

Fiscal agent cost, calc at 2% of prev. year

budget total less adjusted cash carryover

($380,844). Incl. accounting 5 hrs/week

($5,402); admin 1 hr/wk.

Cost also increasing due to BCLD CFO pay

raise in FY2015-16.

33 33 System support (HRCLD) $51,000 $51,000 33

Brent Mills' salary + benefits separated from

Tech Services

34 $104,789 34 Technical services $52,704 -$52,085 34

Authority work + LSTA Cataloging grant. Mills'

salary moved to separate line.

35 $100 35 Legal services $50 -$50 35 Placeholder

36 $500 36 Dues and subscriptions $1,100 $600 36

$300 for 2 OLA memberships + $800 book

covers (B&T)

37 $60 37 Postage/freight $50 -$10 37

38 $50 38 Printing $50 $0 38

39 $50 39 Supplies, Office $50 $0 39

40 $3,000 40 Travel $2,500 -$500 40

Beth's estimate for 1 visit per year is $2,500

(includes Brent costs)

41 $1,500 41 Training $4,500 $3,000 41 2 people to attend Evergreen conference

42 $225 42 Miscellaneous -$225 42

43 $100 43 Furniture and equipment $100 $0 43

44 $102,000 44 Courier $86,500 -$15,500 44

All courier costs excluding Orbis Cascade drop

sites (incl labels, clicknship, *stamps.com

dropped)

45 45 45

46 $226,428 46 TOTAL MATERIALS AND SERVICES $212,444 -$13,984 46

47 47 47

48 $21,000 48 Capital outlay $21,000 $0 48 No change

49 49 49

50 $11,000 50 Contingency $11,000 $0 50 No change

51 51 51

52 52 Ending balance (prior years) 52

53 $82,856 53 UNAPPROPRIATED ENDING FUND BALANCE $85,707 $2,851 53

54 0 0 $414,021 54 TOTAL REQUIREMENTS $407,891 -$6,130 54

*The balance of cash, cash equivalents and investments in the fund at the beginning of the budget year

BCLD budget, 2015-16 Sage Fund Page 2 of 4

SAGE LIBRARY SYSTEM

Membership fee schedule

Library category

Population

Served/Students/Average

FTE over 4 yrs

2014/15 proposed fees

(approx 3% increase) 2014/15 notes

2015/16

proposed

feesIncrease rate 3.00% 8.00%

University Library 9,980 EOU withdrawing from Sage 0

Community College (moderate)

BMCC 2,620 5,250 5,670

TVCC 2,942 5,250

gradual decrease to help offset KCC gradual

increase 5,670

Community College (small)

CGCC 1,066 4,200 4,536

KCC 1,503 4,200 increase applied in steps 4,536

Public (15K - 30K)

Ontario Community Library 26,430 10,500 11,340

Pendleton Public Library (UCSLD) 23,415 10,500 11,340

Hood River Cnty District 21,725 10,500 11,340

Hermiston Public Library 21,677 10,500 11,340

Dalles/Wasco District 20,700 10,500 11,340

La Grande Public Library 19,039 10,500 11,340

Baker County District 16,450 10,500 11,340

Public (5K - 15K)

Oregon Trail Library District 10,430 8,380 9,050

Milton-Freewater Public (UCSLD) 8,750 8,380 9,050

Umatilla Public Library (UCSLD) 8,730 8,380 9,050

Harney County Library 7,715 8,380 9,050

Lake County District 7,600 8,380 9,050

Grant County Library 7,525 8,380 Automating/increase applied gradually 9,050

Public (2K - 5K)

Nyssa Public Library 3,210 1,420 1,534

Enterprise Public Library 3,184 1,420 1,534

Stanfield Public Library (UCSLD) 3,061 1,420 1,534

Union Public Library 2,892 1,420 Automating 1,534

Elgin Public Library 2,516 1,420 1,534

Pilot Rock Public (UCSLD) 2,086 1,420 1,534

SAGE LIBRARY SYSTEM

Membership fee schedule

Vale Public Library 2,080 1,420 1,534

Public (750-2K)

Sherman County Public/Sch 1,830 1,260 1,361

Joseph 1,806 1,260 1,361

Athena Public (UCSLD) 1,698 1,260 1,361

Wallowa Public Library 1,435 1,260 1,361

Gilliam County Library 1,061 1,260 1,361

Weston Public Library (UCSLD) 1,009 1,260 1,361

Echo Public Library (UCSLD) 956 1,260 1,361

Arlington Public Library 824 1,260 1,361

Public (< 750)

Wallowa County Library 675 1,050 1,134

Fossil Library 465 1,050 1,134

Adams Public Library (UCSLD) 448 1,050 1,134

Helix Public Library (UCLSD) 307 1,050 1,134

Ukiah Public/School Library (UCSLD) 293 1,050 1,134

Special Library- circulating

Planetree Medical 1,050 1,134

Schools (> 500)

Hood River High School 1,248 2,100 2,268

Ontario High School 800 2,100 2,268

Ontario Middle School 570 2,100 2,268

Schools (< 500)

Vale High School 271 1,050 1,134

Cove High School 255 1,050 1,134

Schools (<100)

Crane Union High School 88 790 853

Huntington School 81 790 853

ILL only (incl museum) 243,466

Cove Public Library 640 315 340

North Powder Public 753 315 340

North Powder School 315 340

Elgin High School 139 315 340

Hermiston High School 1,456 315 340

Ione High School 55 315 340

Ione Public Library 315 340

McLoughlin High School 514 315 340

Pendleton High School 945 315 340

Stanfield High School 254 315 340

SAGE LIBRARY SYSTEM

Membership fee schedule

Josephy Library 315 340

Tamastslikt Institute 315 340

Grand Total $192,740 197,381

PROJECTED EXPENSES 194,780

BALANCE 2,601

Sage Library System

SOFTWARE USAGE POLICY

Sage Library System, its fiscal agent, and other affiliate agencies, license the use of software

from a variety of companies to support the efficient work of Sage. These licenses regulate

the use of each product. Sage staff and affiliate representatives are obligated to use the

software only in accordance with the license agreement.

In keeping with Oregon Ethics Law, Sage employees, members, or agents may not use Sage

resources in any form for personal benefit or gain, or for the financial benefit or gain of any

other individuals or outside organizations. The financial benefit prohibited can be either an

opportunity for gain or to avoid an expense.

In general, authorized use of software shall be limited to official purposes of:

Sage Library System staff

Sage User Council and committees

Designated Sage member cooperatives, such as collaborative grant projects fulfilling

the mission of Sage.

Questions regarding authorized access and use will be referred to the Sage User Council

Chair or purchasing agent of the software.

Reporting Misuse of Sage Resources: Sage employees and member affiliates are required to immediately report to the Sage Chair knowledge or suspicion of usage irregularities that may constitute misappropriation or misuse of Sage assets. Unauthorized use of software may result in suspension of software access for an individual or member agencies involved.

Proposed for Sage User Council approval: March 17 2015