sage pastel accounting journals, cashbooks - softline...
TRANSCRIPT
In Sage Pastel Accounting while you can import customer, supplier and inventory master
information, you can also import certain batches like journals, cashbooks and customer and
supplier documents.
This means that you can create the batch in excel as a .csv file and then import the .csv excel file
into Sage Pastel accounting.
While importing a .csv file may be quicker you will need to make sure that you have created the
import file in the correct layout.
Ref. Field Type Format Excel Ref.
1 Period Numeric 1-13 A
2 Date Character DD/MM/YYYY B
3 GDC Character G=General Ledger, D=Customer, C=Supplier
C
4 Account Number
Character 7 characters, for example 7000000 D
5 Reference Character 8 characters maximum E
6 Description Character 36 characters maximum F
7 Amount Numeric 12.2 maximum Negative=CR, Positive=DR
G
8 Tax Type Numeric 0=No tax H
9 Tax Amount Numeric 12.2 maximum Negative=CR, Positive=DR
I
10 Open Item Character
A=Allocation, O=Original Invoice
For journal debits for customers, and journal credits for suppliers, this is set to "O".
For journal entries of the opposite sign and cashbook items, this is set to "A".
J
11 Projects Code Character 5 characters maximum K
12 Contra Account
Character 7 characters, for example 7000000 L
13 Exchange Rate
Numeric 7.6 maximum M
14 Bank Exchange Rate
Numeric 7.6 maximum N
15 Batch ID Numeric 1-99, how many times to repeat O
16 Discount Tax Type
Numeric 0=No tax P
17 Discount Amount
Numeric 12.2 maximum Negative=CR, Positive=DR
Q
18 Home Amount Numeric 12.2 maximum Negative=CR, Positive=DR
R
Before creating your .csv file in excel:
Go to Setup| Periods
The ‘Setup Period’ screen will display:
In the Per column you will see numbers from 1-12 or 1-13 depending on if you have setup a
13th period
These numbers represent your periods in a .csv file
Make a note of the Start and End dates for the Per column
Click OK
Open Excel to create the batch file as per the Sage Pastel Accounting layout
The batch files should look similar to the below examples:
Journal Layout
Cashbook Layout
NOTE: While you can enter the headings in row 1 as per the examples, this is not mandatory and
would require you to delete row 1 before you import the file.
Before importing the batch file:
After entering the necessary fields as per the layout file select column B ‘The Date Field’
Right click and select Format Cells
The ‘Format Cells’ screen will display:
Select the Number Tab
Click Custom
Under Type enter dd/mm/yyyy
Click Ok
Click File| Save As
The ‘Save As’ screen will display:
Select where you wish to save the .csv file
By File name enter a name for the file i.e. General Journal Apr 2016.csv
By Save as Type ensure you select the option CSV (Comma delimited)(*.csv)
Importing a journal batch file in Sage Pastel Accounting:
Navigate to the journal type you wish to import i.e. Supplier Journal
Click Batch| Import
The ‘Export/Import’ screen will display:
Click the magnifying glass by Import File Name
The ‘Select a file’ screen will display:
Navigate to where you saved the .csv import file
Click on the file and click Open
The ‘Export/Import’ screen will display:
The file path will now display under Import File Name
Click on Process to import the batch
The Process Journals screen will display:
Double check that the information imported is correct i.e. Period and date correspond,
amounts are correct etc.
Importing a Cashbook batch file in Sage Pastel Accounting:
Go to Process| Cash Book| Process Cash Books
Select the correct cashbook to use from the drop down list
Select either payment or receipts depending on which side of the cashbook you are
importing the .csv file for
Click Batch| Import
The ‘Export/Import’ screen will display:
Click the magnifying glass by Import File Name
The ‘Select a file’ screen will display:
Navigate to where you saved the .csv import file
Click on the file and click Open
The ‘Export/Import’ screen will display:
The file path will now display under Import File Name
Click on Process to import the batch
The ‘Process Cash Books’ screen will display:
Double check that the information imported is correct i.e. Period and date correspond,
amounts are correct etc.