saisa planning meeting web viewaisc, chennai. elizabeth davenport. aes, ... wording will be adjusted...

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SAISA Planning Meeting Minutes 2010South Asia Inter-School Association

SOUTH ASIA INTER-SCHOOL ASSOCIATION

SAISA Athletic Directors Meeting 2010Friday, March 19th and Saturday, March 20th Conference Room, Centre Point Hotel, Bangkok

Attendees:AIS/D, Dhaka Michael Galligan/Paul PerronASB, Bombay Brij AnandAISC, Chennai Elizabeth DavenportAES, New Delhi Brent HamiltonLS, Nepal Luke DaviesISOI, Islamabad Shane van Staden

Rose PufferJaunice AnsellSky Riber

KAS, Karachi Scott JohnsonLAS, Lahore Myna AndersonMCS, Murree Catherine WoodsOSC, Colombo Anthony Coles

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Table of ContentsRose’s welcome / SAISA Heads Report............................................................................................................5

Administrative Documents....................................................................................................................................6

1. Sportsmanship...............................................................................................................................................6

2. Increased SAISA Tournament Fees......................................................................................................8

3. SAISA Feedback Loop Proposal. Please see Appendix 7.............................................................8

4. Roster Format should change from Word to Excel.......................................................................9

Non-Athletic Events............................................................................................................................................... 10

1. Math................................................................................................................................................................. 10

2. Art..................................................................................................................................................................... 10

3. Music............................................................................................................................................................... 10

Athletic Events......................................................................................................................................................... 12

1. Volleyball.......................................................................................................................................................12

2. Swimming..................................................................................................................................................... 13

3. Basketball...................................................................................................................................................... 15

4. Soccer.............................................................................................................................................................. 15

5. Tennis............................................................................................................................................................. 16

6. Track and field............................................................................................................................................ 16

7. Coach gag-rule for team sports...........................................................................................................17

Event Planning......................................................................................................................................................... 19

1. Tournament format change..................................................................................................................19

2. Tournament format wording change...............................................................................................19

3. Proposal to return to round-robin format and make 3-day tournaments into 4 days.19

Other............................................................................................................................................................................. 20

1. Tournament ball standardization......................................................................................................20

2. Housing for 2010-11 Swimming and Track Meets.....................................................................20

3. SAISA fees..................................................................................................................................................... 20

4. All-Tournament Awards.........................................................................................................................20

5. New Agenda Item: Elimination of All-Tournament Awards...................................................20

6. Amateur / professional players in SAISA.......................................................................................21

7. Team Sponsorships.................................................................................................................................. 21

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8. Forensics....................................................................................................................................................... 22

9. New Agenda Item: Badminton tournament...................................................................................22

2010-2011 Calendar.............................................................................................................................................. 23

1. Feasibility of hosting a single cultural weekend for all culture events.............................23

2. Switching the timeframes of Math with Tennis...........................................................................23

3. Hosting tournaments in Dubai............................................................................................................ 23

4. Provisional 2011-2012 Hosting Calendar......................................................................................23

Directory Update..................................................................................................................................................... 24

2010-2011 Calendar Proposal..........................................................................................................................24

Coaches’ Code of Conduct....................................................................................................................................24

Sportsmanship Rubric.......................................................................................................................................... 24

Invitation Procedure for non-SAISA schools to SAISA events............................................................25

Pool Formats............................................................................................................................................................. 25

Standardized Team Awards...............................................................................................................................25

Standardized Team Sports rules e.g. volleyball.........................................................................................26

Discussion of Three Season SAISA.................................................................................................................. 26

Proposal for Three Season Calendar for 2011-2012..............................................................................27

SAISA Service Learning Proposal.....................................................................................................................27

Tennis Sportsmanship Feedback.....................................................................................................................27

Middle School Math Counts................................................................................................................................ 27

AD Attendance at and Support of AD Professional Development Day at NESA Leadership Conference October 2010....................................................................................................................................28

Track and Field Meet 10 Team Point System Review (Team Points)..............................................28

Informal Meeting Evaluation.............................................................................................................................28

Approved Documents........................................................................................................................................... 29

Sportsmanship Scoring Process Proposal..........................................................................................30

SAISA Sportsmanship Rubric...................................................................................................................31

SAISA DIRECTORY • 2010-2011 (Updated March 20, 2010)....................................................32

SAISA EVENTS CALENDAR • 2010-2011............................................................................................37

SAISA Feedback Loop.................................................................................................................................. 38

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DAY 1Call To Order: 8:05 am

Rose’s welcome / SAISA Heads Report

1. Discussion of decision-making framework RE: Heads’ Meeting in Boston.

2. ISOI will host the 2010-2011 SAISA Planning Conference in BKK, tentatively scheduled for March 25-26, 2011. The date will be finalized as part of the 2010-11 schedule discussion.

3. Rose Puffer was elected SAISA Executive Secretary, 2010-2011.

4. The following points were clarified from the February Heads’ Meeting:

a. SAISA dues remain at $200/school

b. 2010-2011 season: SAISA EAST/WEST – will have one swim meet (no separate East and West swim meet) and one track & field meet (no separate East and West).

c. Heads will be available afternoon and evening of March 19 for Rose to contact regarding Heads decisions.

d. The season alignment proposal will only be considered for the 2011-2012 school year; 2010-2011 schedule will remain 4 seasons. Planning for 2011-2012 can go ahead at this conference. 3 season proposal must take music, art, math into account as well as size of school and capacity to host large-sized events.

e. Visa issues – Heads are investigating the issues surrounding travel visas

f. The 2011 SAISA Heads’ Meeting will be held as it was this year, at the recruitment fair in San Francisco, Feb 2011.

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Administrative Documents

1. Sportsmanship

a. Sportsmanship Award

DISCUSSION: The Coach’s meeting following last year’s meet identified several flaws in how the sportsmanship awards rating system.

Coaches rated teams they had not observed play. Ratings lacked consistent application of principles regarding sportsmanship.

Decisions and feedback should be provided immediately following games to provide valuable information to coaches and students.

The feedback rubric should provide a space for additional details, information when very high or low scores were given.

Cultural perspectives influence referee decisions Off-court behavior may also be an issue. Clarification was given that while at

tournaments the host school Principal and Superintendent were in charge of all visiting faculty and should be included as a resource when dealing with behavior issues.

The addition of rubric descriptors to address individual sportsmanship The addition of a scoring grid to the proposed rubric. Formation of a sub-committee to examine the revised rubric and amend the

rubric to address individual sportsmanship. The merits of a sportsmanship panel.

MOTION: Myna moved to accept the Sportsmanship Scoring Process Proposal with changes: Every team receives a score from the panel for each game plus one averaged score from all other teams. Use adopted Sportsmanship Rubric. SEE APPENDIX 1 Luke seconded; Motion approved (7 Yes, 3 Abstain)

b. Sportsmanship Rubric Adoption

DISCUSSION: A proposal was submitted to adopt Chennai’s Sportsmanship Rubric across the conference for all SAISA events.

Proposal fails to address individual responsibility. Kids who suffer from probation or removal from tournament are not always the offenders. Could be that seniors are offenders and underclassmen suffer. Propose further responsibility on the part of the coaches.

Need to have a Coaches’ Code of Conduct. Equip tourney directors & coaches to get rogue kids out of tourneys.

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Can’t determine another school’s staffing/enforcement. Immediate enforcement of sportsmanship rules (pulling offending players)

should be required of coaches. Other team members are then not made to suffer as the result of inappropriate actions of one player.

Inappropriate coach action should be addressed as well. Should we be more liberal with carding/fouls/etc.? This is (in-part) a staffing issue. Sportsmanship needs to be instilled in

coaches. SAISA needs to get back to the focus that winning and sportsmanship can be one in the same.

Points to be considered in the modification of a rubric: 1) Should a Coaches’ Code of Conduct be adopted by SAISA? 2) Consequences should be listed and immediate. 3) A section could be added to the rubric to address coaches’ behavior. 4) A complaint procedure could be formed as well. 5) Develop immediate consequences rather than referring to a following year.6) Sportsmanship Panel immediately speaks to tourney director.

c. SAISA Sportsmanship and Probation Proposal

DISCUSSION: This Probation Proposal is based on scores. Is that what we want? Last year we came to this decision. Hosting school was given authority to identify infractions and enforce

disciplinary action against offending teams. Proposal is meant to codify disciplinary action explicitly. Proposal does not discuss how a team can be removed from probation.

There is the potential for the wrong people to be punished by this proposal. Points 16-20 of By-Laws can be used as basis to develop Code of Conduct.

MOTION: Brent moved that we accept SAISA Sportsmanship and Probation Proposal as is; Luke seconded; Motion fails (5 Yes, 5 No). Rose: Can we adapt the proposal so that it can pass?

MOTION: Myna moved to develop a Coaches’ Code of Conduct; Brent seconded; Motion passes (9 Yes; 1 Abstains)

d. Sportsmanship Rubric

DISCUSSION:1. Should rubric only be used for team sports? Should rubric be modified for

individual sports? Should there be a Committee to develop second rubric? A row could be added at the bottom of the rubric. Wording could be modified, i.e., Absent/Unobserved, rather than despicable.

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Sportsmanship is about more than cheering. Many other areas that need to have focus. Not just focused on cheering.

People who are interested should get together to word-smith tonight. Come back to adopt modified rubric Saturday morning.

Rubric should provide 1-2 examples of why a 0 or 4 is given in order to describe why a team has been placed in an outlier area.

MOTION: Adopt current rubric with minor wording changes proposed by Elizabeth & Myna for ALL sports & add line specifically for individual sports.

TABLED: Will hear from subcommittee tomorrow.

2. Increased SAISA Tournament Fees

DISCUSSION: Money has been lost at recent tournaments, partly because of schools’ capacity to host. (i.e., no cafeteria = everything must be catered = expensive).

Clarification – Current fee is $50. Should additional fees be added for specific services?

Most schools come away from tournaments in-debt. Should a special request for individual tournaments be made or should there

be a general increase in fees? What is a fair fee? Do we plan to break even at every tournament?

Official Fees are $50 plus $10 optional fee as was decided in 2008 meeting. Tournament fees include: Transportation, site costs, officials, food. Some schools also include t-shirts.

MOTION: Brij moved to Amend Point 12 of Bylaws: “The tournament / festival fee for participation in SAISA Tournament shall be $60 for 2-3 day events, and $25 for 1-day events.” Elizabeth seconded; Motion approved unanimously

3. SAISA Feedback Loop Proposal. Please see Appendix 7.

DISCUSSION: Should we ensure that all proposals go in front of the Heads before we move

to approve? Could remove Point C. Also need to have a forum at end of tournament with

representation from every school. Tournament Director must build time in to the schedule the time to have

those final meetings. Coaches are too tired at the end of tournaments to sit through another

meeting.

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If this provision is included, coaches understand that it is part of the expectation that they attend the final meeting.

Other considerations: Could a final meeting agenda be created at the initial Coaches’ Meeting? Could the meetings be held during the tournament? Should coaches meetings be held each day? How successful would this be?

Better to have a wrap-up meeting, but not necessarily realistic time-wise. Daily meetings were good b/c issues were clarified on a daily basis. Do these meetings include SAISA-level decisions? Proposed Structure – A Mandatory Coaches’ Meeting is held at the end of

the event.

MOTION: Myna moved to accept the Proposed SAISA Feedback Loop with changes to include: removal of Proposed Structure Point C and amendment of Point A to read: “Mandatory Coaches’ Meeting is held at the end of the event.” Mike seconded; Motion approved unanimously

4. Roster Format should change from Word to Excel.

DECISION: Motion approved unanimously

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Non-Athletic Events

1. Math

a. SAISA Math Coaches’ Proposal for changes in scoring rules

DISCUSSION: Have the ADs taken this to their math teachers? LS Math Teachers support this proposal. What is the process for developing questions? Can they be bought? See page 47.

MOTION: Myna moved to accept the submitted math calculation proposal with changes. Page 47 of SAISA Provisional Manual. Shane seconded; Motion approved unanimously

b. SAISA Math Coaches’ Proposal for division of questions

DISCUSSION: In order to reduce the labor-intensive preparation of questions, both divisions would get the same questions. Students would sit for tests as well as participate in “fun math” events & cultural site visits.

Could the test section be conducted online? Students don’t find the event to be very inspiring. Part of the SAISA Charter is to include these cultural activities. These events

should be run until they don’t have the participants to run it. Students feel that the activities during the event are not enriching enough to

continue their participation. Could additional activities be proposed for inclusion that would improve the event for them?

Non-athletic students should also have the opportunity to travel to SAISA events.

We could develop the program to make it more interactive. Add more interactive events.

MOTION: Mike moved to remove the last section of the proposal until further information has been gathered, as the section does not appear to relate to the rest of the proposal. Myna seconded; Motion approved unanimously

2. Art

3. Music

a. School Participation in Non-Athletic Events

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DISCUSSION: Are only SAISA schools included in non-athletic events? No, for festivals only,

other schools may be invited after proposal and acceptance by School Heads. If there is not sufficient housing, non-hosting schools will be housed in hotels.

This decision was made by the SAISA Heads. Muscat has been officially accepted as participant in SAISA Music. Other

non-SAISA schools must be approved by Heads before inclusion in events. The issue has been the late notice to school ADs regarding housing. SAISA Schools are at the top of the list for inclusion in housing. By-laws do not include explicit information on this topic. Considerations: 1) Is it possible to codify the process of Rose’s proposal into

the By-laws? Invitation piece is not currently included.

MOTION: Rose moved that a letter be sent to Heads & Activities Directors to remind them that invitations to non-SAISA schools at regular SAISA events must be approved by SAISA Heads prior to the event with enough notice for arrangements to be made. Motion withdrawn: Brent & Rose will confer to develop by-laws for approval at tomorrow morning’s meeting. Will include information re: how much time will be provided for notice ahead of the event. Inter-school communication must go through Activities Directors.

SPECIAL NOTE: Host school of SAISA Music should look at pgs. 50-51, to see if additions need to be made.

DECISION: Deferred until tomorrow.

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Athletic Events

1. Volleyball

a. Volleyball Tournament Format Proposal

DISCUSSION: Volleyball coaches have come to a consensus regarding tournament format: 1) all teams play a full round robin in the first two days; 2) crossover and playoff on the third day. Another possibility: Having 4 matches on one day of the tournament to incorporate the round robin format. The By-laws provide no explicit instructions in this regard.

MOTION: Myna proposed the following amendment: By-laws (6-C) “May have as many as four matches per day in round robin format.” Brent seconded; Motion approved unanimously

SPECIAL NOTE: The tournament format sheet will also require modification.

b. Co-ed Tournament preference for tournament format, especially if one of the social activities is a dance

NO DECISION: To be noted only.

c. Volleyball Rule Changes

DISCUSSION 1: Any changes to rules in any given year should be applied the following year after national federations have applied the rules and all officials are calling the new rules.

MOTION: Myna moved that this proposal becomes point “g.” rules. Brent seconded; Motion approved unanimously

DISCUSSION 2: Adoption Volleyball Warm-up Procedures. These were used during the current SAISA volleyball tournament and there is unanimous consensus to adopt them for all future SAISA volleyball tournaments. Teams would serve in the direction that they would first be playing. This is a safety issue to ensure that other teams’ members are not injured during warm-ups.

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MOTION: Myna moved to adopt the proposed volleyball warm-up procedures with minor changes: IV. will be moved to point “h.” Luke seconded; Motion approved unanimouslyDISCUSSION 3: Boys Volleyball: In an 8-team tournament, some teams may only play 5 games. This is a low number when considering travel and time spent at tournament. Even with one gym however, certain tournament formats allow each team to play 6 games. Will have long days.

DECISION: No Motion - proposal removed.

2. Swimming

d. Age/School Division Proposal

DISCUSSION: Rather than having age divisions in track and swimming simply have 2 divisions: Middle School (5th- 8th) and High School. The rationale being that at the smaller schools have a difficult time fielding competitive teams. Team sports and SAISA tennis are not separated by grade so why is it done in track and swimming?

Historical perspective: Swimming & Track are individual sports. Age divisions existed b/c of this. Also, modeled on a wider grouping.

MCS does not have MS Program so this proposal wouldn’t work for them. The current practice of following age-divisions individual (and generally

accepted) sports program planning from around the world. Physical development dictates age-grouping rather than school grouping. Division could be made by age-range, rather than school division (i.e.,

MS/HS). Some schools would prefer to have younger kids participate without stellar

results than not participate at all. Regardless of the size of the school (small/large), we need to consider

developmental levels of students.

MOTION: Dead issue: No motion.

e. Proposal for Addition of Distance Events

DISCUSSION: The addition of a long-distance swim event (i.e. 400-freestyle) would balance swim meets and focus less on sprinting abilities.

Adding a 400-meter event will add lots of time to the event. What is the philosophical purpose of adding the event? Also, calendar does not allow for training of distance events.

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Different stroke disciplines are already taken into account in the packed schedule. Event inclusion is a scheduling issue. Kids wouldn’t get a break.

DECISION: Tabled. This proposal will be presented to swim coaches for further discussion.

f. Relay Entries

DECISION 1 (PASSES): Schools will be allowed to enter a swimmer in the same relay event across different age groups on the 2-week before meet entry sheet. Motion approved unanimously

DECISION 2 (PASSES): Athletes can be declared on multiple relays before the meet. Rule 5C always applies at the meet. Motion approved unanimously

DECISION 3 (PASSES): False start rule proposal will be accepted with slight modification: Recall procedure will read: “with button” (auto-beep). Calls are made by the officials and clarification is given at the start of the tourney. Motion approved unanimously

DECISION 4: Division Awards & Travel Trophies Age group Gender 10-12 Boys, 10-12 Girls, 13-14 Boys, 13-14 Girls, 15+ Boys,

15+ Girls 1st and 2nd place trophies. DECISION: Permanent trophies PASSES Overall 1st Boys / Girls and 2nd Boys / Girls place travel trophies. Single

trophy for combined all groups. DECISION: Travel trophies PASSES Total 12 gender specific, 4 overall gender specific, 1 overall There was general agreement to remove the combined age group trophies

and replace them with options from above. DECISION: Myna/Elizabeth: Accepting as a group of rule additions. Motion approved unanimously

DECISION 5 (PASSES): Entry form (created by Lynn Kelley, ASB) adopted that is more in-line with meet manager’s data needs. NOTE: Shelved until Brij sends the format to ADs.

DECISION 6 (PASSES): Proposal to run relay events as timed finals with two equal-sized races of like-ability athletes. Motion approved unanimously

DECISION 7 (PASSES): Proposal to add Stroke Judges Information Sheet to the SAISA Swimming Packet (Appendix 9). DISCUSSION: Catherine: MCS Swim Coach thinks that students are taught the correct form rather than accepting guidelines. Elizabeth: Aimed at lower-end of competitors (who aren’t placing anyway). The strictness should be present in the final. Motion approved unanimously

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DECISION 8 (PASSES): Proposal to codify warm-ups as options for the event coordinator. DISCUSSION: For small schools, option 1 sounds fair. Warm up for finals is for individual swimmers. These proposals were discussed by coaches but they did not come to consensus. Team sizes could change the structure of the warm-up. Motion approved unanimously

3. Basketball

a. Girls’ Basketball

DISCUSSION: Having just one competition venue can cause problems. This year, 75 minutes was not enough time for teams to play and transition. Could SAISA establish 90 minutes as a required amount of time for soccer and basketball? (75 minutes seems to be okay for volleyball).

90-minute sessions would make for long days (12 hours). For girls’ soccer, 80 minutes has been fine. Time was extended to 90 minutes

for boys’ soccer. 80 minutes was adequate, 90 minutes was more than adequate.

4 of the 10 schools have one venue for b-ball/soccer.

MOTION: Mike moved that for basketball & soccer, the minimum total allotted time is 80 minutes. Myna seconded; Motion approved (8 Yes, 1 No, 1 Abstain)

4. Soccer

g. Girls’ Soccer

DISCUSSION: Having just one competition venue makes for a very long day. Is it possible to require that teams run two venues, or is this unrealistic? Is there anything else we can do to accommodate a one-venue stretched-out schedule? Maybe early arriving teams can play the day before? Other creative solutions for those schools that only have one venue? 1) Morning/afternoon groupings. 2) Early arrival teams may compete early. 3) Longer days.

h. SAISA Boys’ Soccer

Tournament Wrap-up and Planning Meeting Recommendations

RECOMMENDATION 1 (PASSES): All schools should use the same emergency forms. Top of form should have name of school & player jersey # in order to aid nurses in locating student records and applying treatment. Schools should also be required to bring two sets of the forms.

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MOTION: Brent moved to have the SAISA form revised to include proposed modifications (see above) and standardize use of the SAISA form for team events. Luke seconded. Motion approved unanimously

RECOMMENDATION 2 (PASSES): Pool rotation should be formulated to determine the structure of the tournament, not to determine times for individual games. Tournament directors should disseminate tournament schedules ASAP.

MOTION: Brij: Moved that formats are followed for tournament structure, but individual game scheduling is at the discretion of the tournament director. Mike seconded. Motion approved unanimously

RECOMMENDATION 3 (PASSES): Motion approved unanimously

RECOMMENDATIONS 4-6: Addressed during earlier discussion. No need for vote.

RECOMMENDATION 7: Nothing in joint head minutes. Moot point.

5. Tennis

i. Tournament format & length

DISCUSSION: Because the tennis tournament day is too long, other options are needed. Options:

3.5 - 4 day tournament. 4-day tourney is more pressure on hosting community and loss of class time.

Girls’ and boys' tournament split. Split tournament would double costs & chaperones. Also opens the door to every other sport looking for the same opportunity.

Right now, we play first to 9. Could reduce the number of games in the match by changing it to first to 5.

Another option would be to limit the number of teams who could compete.

MOTION: Mike moved to reduce the number of games from 9 to 7. Elizabeth seconded. Motion approved (6 Yes, 1 No, 3 Abstain)

12:30pm to 1:30pm – Lunch

1:30pm to 3:30pm

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6. Track and field

j. 3000 m event

DISCUSSION: Should be treated like every other event. Age groups should not be combined for scoring for scoring and it should not be an open event. and not an open event. Everyone may run together for time-saving purposes but scoring should be separate. Age groups are automatically generated this way in the internationally recognized management system. We have been over-riding this with our current system. This system would be incorporated for the 2010-2011 season. Scott & Mike will have this discussion with the coaches next month at the meet and have an online vote after that discussion.

MOTION: Myna moved that we accept this proposal. Luke seconded; Motion approved (8 Yes, 1 No, 1 Abstain)

k. Event name change from medley relays to relays

l. Medals for individual athletes in team sports (Vball, Bball, Soccer)

DISCUSSION: Should medal awards be standardized across all team sports in SAISA? Coaches want this, but it would be a significant cost. Badges & certificates are other, less expensive options. Minimum requirement is patches/certificates in SAISA rules. Patches are nice and appreciated by the students.

MOTION: Luke moved that the approach for handing out awards for all team sports is standardized. Anthony seconded. Standardized approach will be developed this evening and submitted for acceptance on Saturday.

7. Coach gag-rule for team sports

DISCUSSION: This was done recently with boys’ soccer. Everything went through the captains and tension was eased. However, this can be VERY FRUSTRATING for the coaches if something NEEDS to be said. Site directors can be the channel. Issues with this led to different style of ref-ing in second half. Players were given the right to represent themselves, but sometimes caused issues for coaches at half-time. What about clarifications? (i.e., scores) Would be addressed to table official.

MOTION: Anthony moved to adopt this practice for all team sports: all communications will be addressed through the site director, rather than direct communication between coaches and officials. Myna seconded; Motion approved unanimously

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FURTHER DISCUSSION: What about the parents? These are additions to site-managerial duties. Should we have an agreed-upon list amongst ourselves? Yes. Should also be included in Coaches’ Code of Conduct. Brij: Will compile site-director duties.

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Event Planning

1. Tournament format change

Already addressed in previous discussion.

2. Tournament format wording change

DISCUSSION: pg 65 of the Provisional SAISA Manual (3-C).

MOTION: Brent moved to change “consolation of final game” to “playoffs.” Myna seconded; Motion approved unanimously

DISCUSSION: What about volleyball, etc.? Discuss at a later time.

MOTION: Brent moved each team must have a minimum of two hours between their last game of the round robin and that team’s first playoff. Brij seconded; Motion approved unanimously

3. Proposal to return to round-robin format and make 3-day tournaments into 4 days.

MOTION: Brij moved to add what we just accepted in soccer to basketball as well. (under section 5) 3-c on 65 also added to 5-e on 67. Myna seconded; Motion approved unanimously

Will be proposed for VB on Saturday.

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Other

1. Tournament ball standardization

DISCUSSION: There is a great deal of difference between practice & tournament balls. Schools should be made aware in advance of the type of ball that will be used at soccer tournaments. How far in advance do you have to know? Everyone orders their balls from different places. Could we just pick a standard ball? Should this be an option or a rule?

DECISION (without motion): Ball information will be released by the tournament director prior to the tournament.

2. Housing for 2010-11 Swimming and Track Meets

Already been decided at the Heads Meeting. Not up for discussion.

3. SAISA fees

DISCUSSION: School-to-school wire transfers could be made during the week of SAISA. The amount of paperwork is the same & wire transfer might be safer.

DECISION (without motion): This information will be added to the preliminary information whenever possible and the EFT instructions will be posted.

4. All-Tournament Awards

DISCUSSION: Should these awards be continued and if so, should they be fewer in number for BB and VB players? The player/award ratio is different between sports. It should be comparable. This puts a lot of pressure on the AD and it would be preferable to have it voted on. Option: Coach nominates 2-3, coaches review list of 10, at end of tournament the coaches rank the 10.

DECISION (no motion): Mike & Luke will review tonight and propose on Saturday.

5. New Agenda Item: Elimination of All-Tournament Awards

DISCUSSION: Would be fair to discuss next year after discussion with coaches. When teams are going to an event and coaches have worked to bring team together, this structure tears the team apart because of identifying one player’s contribution over another’s. School awards are given out later. Why have both? Same group gets both

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awards. Some coaches have different feelings about this and perhaps the current rules are a good compromise.

MOTION: Brij moved to do away with all-tournament player awards. Catherine seconded; Motion approved (7 Yes, 1 No, 2 Abstain)

6. Amateur / professional players in SAISA

DISCUSSION: SAISA By-Laws are clear on this point. Other points for clarification: Do we need to define amateur & professional? An amateur player is a student who

has never received any material or monetary gain for their participation in a particular sport.

Schools should be able to do whatever they like with their scholarships – academic or sport. If you have two students who you are looking at for a scholarship to your school, if you target that athlete b/c of their ability, then that would be an issue.

This proposal developed from innuendo from individual situations in recent soccer, swimming & tennis tournaments.

A student should be allowed to participate as long as he is not being paid. When a student has been identified as professional by a news source, does that

mean they are professional? Credibility of news sources vary. If a student is nationally ranked but not professional, should they be allowed to

participate in SAISA or are they beyond SAISA? (i.e., they are being given free training when others do not.) What about kids who are nationally ranked, but not all that much more competitive?

If kids are excelling at a sport, why wouldn’t you want them in the SAISA program? How are we going to define what “professional” is? Maybe: Not recruited expressly

for sports & there is no money/”benefit” involved. ASB mission statement supports students achieving their dreams. We can’t pull a

student for doing well. Do we have the ability to recruit at our schools? Are you going to be able to tell

students that they can’t play? Issue comes out of a lack of trust amongst schools / ADs. Rumors start after an

excellent player arrives. Maybe ADs could just let SAISA ADs know when this is something that’s going to happen.

Moot point b/c if they were truly professional, they wouldn’t be at school.

AGREEMENT: If a student is a full-time student in your school then they can play for your school. IN THE SAISA BY-LAWS.

7. Team Sponsorships

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DISCUSSION: Should SAISA teams be allowed to endorse sponsors of their team on their uniforms during SAISA tournaments as well as the venue itself? In the past, schools have used sponsorships to defray tournament & travel costs. This issue has come up b/c of recent tournaments. Uniform policies are the responsibilities of individual schools. (i.e., policy now states that LAS may not have names on their uniforms). For the purpose of team unity, it might be worth reversing current stance on sponsorship & establishing a uniform protocol. No monetary assistance is provided to anyone participating in SAISA at this point. Past sponsorship has been to off-set the costs of participating. Each school has a different budgetary situation. Issue is size, etc. Could SAISA standardize the size of logos, etc.? We could standardize SAISA’s expectations regarding sponsorships.

MOTION: Anthony moved that we accept a standardized sponsorship logo size and placement which will be limited to 4”x4”, placed on the sleeves or back of the jersey. Catherine seconded. Motion approved unanimously.

8. Forensics

DISCUSSION: Should forensics be considered for inclusion as a SAISA event? If schools choose to take this event on, it will be invitational.

DECISION: No decision needed.

9. New Agenda Item: Badminton tournament

INFORMATIONAL: An invitational tournament is being piloted at OSC this year. Will be held May 1-2. Bombay & Delhi will participate. Will be male/female-balanced tournament. 4-team, 8 athlete tournament.

3:30pm to 4pm – Afternoon Break

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Call to Order: 4 pm to 7pm

2010-2011 Calendar

1. Feasibility of hosting a single cultural weekend for all culture events

DISCUSSION: Feedback from the Heads – If we moved all of the events up, we would place the cultural weekend in April. Music, Math & Art would be held on the same weekend in April (as weather does not affect those indoor events).

MOTION: None. Tabled until Agenda Item 8

2. Switching the timeframes of Math with Tennis

DISCUSSION: In the past, tennis was alternated between fall and winter to allow different athletes to try tennis and provide balance to an already busy season three. Math has been paired with art recently, but it doesn’t have to be. We could switch tennis to season 2. This would have an effect on the number of students who come out for certain teams. Cultural events should be held on the same weekend as other SAISA events. Students should have to make the decision/choice. Moving tennis from season 3 to 2 would make it a shorter season. Bombay hasn’t been able to field math or art students because the events conflicted with others. It might be a good idea to have a balance of racket sports in each season.

MOTION: None. Noted as discussion point only.

3. Hosting tournaments in Dubai

DISCUSSION: This item was not discussed at the Heads’ Meeting. The costs of putting something like this together seem to be are astronomical. No matter which school is hosting, if everyone could get there, would it be allowed? KAS would like to host an event collaboratively. Could this be considered for 2011-2012? Rose: ISOI can’t volunteer to a host until the issue has been discussed among the Heads.

MOTION: None. Tabled until host schools can look at calendar.

4. Provisional 2011-2012 Hosting Calendar

Proposed calendar to be reviewed tonight & adopted tomorrow (Saturday, March 20th)

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DAY 2Call to Order: 8:00 am

Directory Update

Click here to view the 2010-2011 SAISA Directory

2010-2011 Calendar Proposal

1. Tournament Housing

Boys’ soccer and Art/Math will necessitate Pakistan students being housed in a hotel. The understanding between the Heads is that since Pakistan is not able to reciprocate hosting tournaments our students will be housed in hotels.

2. Calendar

Click here to view the Proposed 2010-2011 Calendar

Coaches’ Code of Conduct

The Sub-Committee will work on the rubric and send it out for electronic comment.

Sportsmanship Rubric

MOTION: Anthony moved to use a sportsmanship panel and coaches’ ratings for team sports; for individual sports only coaches would use the rubric; seconded by Myna, passed unanimously.

NOTE: Wording will be adjusted for all sportsmanship segments in the manual.

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Invitation Procedure for non-SAISA schools to SAISA events

PROPOSAL:

1. Interested schools wishing to participate in a SAISA event as a guest school shall:a. Send a formal request to the SAISA Executive Secretary for participation;b. Be willing to pay all appropriate fees including any possible lodging costs i.e. hotels

2. The Executive Secretary will forward the request to the host school Head and Athletic/Activities Director. Upon their preliminary approval, the request will be forwarded to all SAISA school heads for final approval.

3. If final opportunity is granted by the SAISA School Heads, the SAISA Executive Secretary will notify the requesting school and other SAISA schools of the decision.

4. Continued participation may be granted upon further request.

NOTE: Rose will speak with Kevin Shaffer informally regarding expectations.

MOTION: Anthony moved to approve the SAISA invitation process to be inserted into the bylaws; Myna seconded; approved unanimously.

Pool Formats

DISCUSSION: Brij will write a C8 round robin format for volleyball. Brij will write two playoff options for two venue ten team sports C10 B and C10 C.

Standardized Team Awards

Brent proposed the following trophy/awards standardized b: First second and third travel trophies First second and third permanent trophies First second and third medals Permanent sportsmanship award Patches for all participants

Luke seconded; passed unanimously.

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Sky Riber, 05/06/10,

I don’t feel comfortable changing this because I don’t know what it means.


Standardized Team Sports rules e.g. volleyball

DISCUSSION: Sky and Jaunice will take the changes which were made, standardize the handbook, bylaws and rules and distribute to member schools. Points G, H need to be added Soccer H is sanctions, G; Mike will send the updated soccer rules to Jaunice at [email protected]

Volleyball: 1. Standardize length of games warm-up2. Archive all documents3. Change sportsmanship awards B, C

Basketball: Check the jump ball rule align with FIFA rule (start with jump ball, after that possession).

Length of time discussion: SAISA relies on ADs as professionals to limit practice to approximately 6 weeks. SAISA trusts that you as professionals will abide by the intent of the guideline.

Discussion of Three Season SAISA

Clarification given by Brent that the 3-season proposal has been driven by:

Heat issues Two seasons were longer and a week break was built into each season to allow

student/faculty recovery Realigning the sports to manage travel numbers

DISCUSSION: Currently India is stringently applying the ’60 day rule’ on visitor visas. Clarification given season 2 overlaps the winter break. Heads concern was practices for all for basketball and soccer. Raises facilities and staffing issues plus watering down other teams. Appendix 5 review:Pluses: 8-week season, track moved out of the heat. Negatives: facilities, swimming season too cold, timing of second season end not conducive to travel arrangements, team fitness post holiday. Season two finishing in January same concerns as Luke. MCS would like to see season 2 finish mid-February. Due to visa issues hosting schools would need to be watched closelyAssume can’t do 2 soccer and basketball together; according to this proposal season 4 will be the cultural weekend; therefore will the visa issue still exist? Suggestion that a sub-committee propose a 3 season calendar for 11-12 containing season event content. The proposal needs to be to the Heads prior to calendar approvals in January. Proposal required by the beginning of

26

mailto:[email protected]


October. Noted the 4 season approach with shorter training/conditioning times did not serve our students as well as we would like. Request that each AD look at using facilities creatively.Volunteer: Myna Jaunice and Rose to send out an 2011-12 calendar, we can estimate blackout dates (Eid, Diwali etc.). Sky will start a Google calendar and send invitations for people to add their own dates.

Proposal for Three Season Calendar for 2011-2012

See Myna’s draft document plus additions.MOTION: Brent proposed that we submit option “original” including the arts events to the Heads for consideration as a three season structure, dates to be determined later; seconded Brij,(in favor 8, opposed, 1 abstention 1), Motion passes.

SAISA Service Learning Proposal

AISB attended a GIN conference and worked on world problems. Student proposal: do you think your school would be open to the concept of SAISA travel students taking the opportunity participate in a mini-service learning activity currently active in the host school? Visiting athletes would come prepared with supplies for the service organization or be prepared to do some work at the organization. Feedback was given by each school for Michael to take back to his students.

Idea: mixed team groupings integrated into a social event or selected event.

Tennis Sportsmanship Feedback

AISB attended a GIN conference and worked on world problems. Student proposal: do you think your school would be open to the concept of SAISA travel students taking the opportunity participate in a mini-service learning activity currently active in the host school? Visiting athletes would come prepared with supplies for the service organization or be prepared to do some work at the organization. Feedback was given by each school for Michael to take back to his students.

Idea: mixed team groupings integrated into a social event or selected event.

Middle School Math Counts

Date is March 4th and 5th 2011, information forthcoming from Brij. If there is no local response student will be sent elsewhere.

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AD Attendance at and Support of AD Professional Development Day at NESA Leadership Conference October 2010

Friday will include an AD professional institute. You are welcome to attend this single event and not pay the Leadership Conference fee. Information will be sent to NESA schools. David will formalize this institute for the 2011 Conference.

Track and Field Meet 10 Team Point System Review (Team Points)

Michael will put this item on his coaches’ meeting agenda for adoption at next planning.

Place Opt. APoints

Opt. BPoints

Opt. CPoints

1st 10 10 102nd 8 9 83rd 6 8 64th 5 7 45th 4 6 26th 3 5 17th 2 4 08th 1 3 0

Adjournment 2:25 pm

Informal Meeting Evaluation

Very balanced and effective Got through a lot of stuff, dealth with some difficult situations fairly efficiently, moving

in the right direction as an organization Difficult meeting compared to last year Good luck, deal with issue not person Well done, moving in the right direction Thumbs up. Ditto, good meeting Deal with issue not person, Grateful to have a facilitator, helped deal with a difficult agenda Sportsmanship panel, facilitator helped, no use of caveat! Group dealt very professionally with difficult issues, thanks for accepting me (Rose) as

one of us.

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Approved Documents

Sportsmanship Scoring Process Proposal

For each tournament, a sportsmanship selection panel of neutral individuals is chosen. Ideally, this panel would and should consist of the on-court referees, table officials, site director and/or tournament director (in many cases this will be the same person).

Process:1. At the conclusion of each game, the panel meets for a few minutes to discuss the

sportsmanship exhibited by each team and, using the adopted sportsmanship rubric, gives each team a score out of four.

2. The panel then writes a couple of sentences explaining the score using vocabulary directly from the rubric, as well as expounding on any incidents that warrant a coach’s attention.

3. All this information is immediately shared with the coach.

With this timely feedback, a coach may then take action where appropriate.

Every team receives a score from the panel for each game plus one averaged-score from all other teams. The Sportsmanship Award is given to the team that accumulates the most points by the end of the tournament.


SAISA Sportsmanship RubricCriteria Scale

Conduct 4

Ideal

3

Acceptable

2

Tolerable

1

Unacceptable

0

Absent

Behavior towards Officials Opponents Host school Host students

Respectful.Polite.Gracious.Positive interaction.

Consistently neither rude nor polite.

Lacking politeness Attitude is not respectful.

Tantrums.Disrespectful.Fighting.Swearing.

Unacceptable behavior in all possible areas.

Cheer / Spirit Cheering Comments Teammates /

opponents

Gives consistent encouragement & praise for own team and opponents.

Encouragement & praise for own team. Some positive comments for other team.

Minimal or no cheering or positive verbal comments.

Booing, rude or inappropriate comments.

Purposefully disruptive and inappropriate.

Play / Participation Rules Spirit of game On the field

Honorable.Playing under control.Fully engaged in respectful play.

Solid good play.Abides by the rules.

Play that follows rule but selfish or lacking true spirit.

Cheating.Roughness.Out of control.

Unable to follow rules.Unwillingness to grow as athletes

Team Work Unity Organization Cooperation

Cooperative.United.Respectful to teammates.Good leadership.

Working together but some problems with communication.

Sometimes working together or disagreeing with own team.

Disjointed play.Inter-fighting.Disorganized.Lacking leadership.

No teamwork whatsoever displayed.

Coaches Behavior Relationship

with team. Promotion of

SAISA Philosophy

Models exceptional behavior, respect & cooperation on and off the field. Actions promote SAISA purpose.

Frequent positive behavior, respect & cooperation on and off the field.

Occasional positive behavior, respect & cooperation on and off the field.

Frequent lack of positive behavior, respect & cooperation on and off the field.

No display of positive behavior, respect & cooperation on and off the field.

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Average Score

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SAISA DIRECTORY • 2010-2011 (March 20, 2010)

AMERICAN EMBASSY SCHOOLChandragupta Marg, ChanakyapuriNew Delhi-110021, IndiaU.S. Address: Department of State/AES, 9000, New Delhi PlaceWashington, D.C. 20521-9000Country Code: 91 City Code: 11Tel: 91 11 2688-8854 Fax: 91 11 2687-3320Email: [email protected] Website: www.aes.ac.in

Name Position Office Home CellularBob Hetzel Director 2688-8854, ext. 3000 2611-7130 9810267484Tim Boyer Principal 2688-8854, ext. 3200 4168-0590 9810136967Brent Hamilton Athletic Director 2688-8854, ext. 3800 2611-7129 9717897612

Fine Arts Coordinator 2688-8854, ext. 3650 2688-8854, ext.3048 Math 2688-8854, ext. 3235 4605-4186Staff Email: [email protected] (Bob Hetzel)

[email protected] (Tim Boyer)[email protected] (Brent Hamilton)

Accredited by: Middle States, using the Pathways protocol

AMERICAN INTERNATIONAL SCHOOL – CHENNAI100 Feet Road, TaramaniChennai, Tamil Nadu, 600 113, India Tel: 91 44 2254 9000Fax: 91 44 2254 9001Email: [email protected] Website: www.aisch.org Country Code: 91 City Code: 44 Name Position Office Home CellularBarry L. Clough Head of School ext. 1212 2-433-5172 98-40-705-626Dr James Fellabaum HS Principal ext. 2208Michele Dirksen MS Principal ext. 2209 TBA ES Principal ext. 2145 Elizabeth Davenport Athletic Director ext. 1310 98-40-705-624Jerry Smith Music ext. 2202Ed Doherty Art ext. 2217Kala Ganeshan Math ext. 3214

Staff Email: [email protected] (Barry L. Clough)[email protected] (Dr. James Fellabaum)

[email protected] (Michele Dirksen) [email protected] (TBA) [email protected] (Elizabeth Davenport) Accredited by: CIS, Middle StatesApproved by: Association of Indian Universities

33






http://www.aisch.org/




AMERICAN INTERNATIONAL SCHOOL/DHAKAUnited Nations RoadBaridhara, Dhaka, BangladeshTel: 880 2 882 2452Fax: 880 2 882 3175Email: mailto:[email protected] Website: www.ais-dhaka.net Country Code: 880 City Code: 2

Name Position Office Home CellularRichard Boerner Superintendent 882-2452 x101 0171-339-6601Shaundele Leatherberry HS Principal 882-2452 x117 0171-339-6607Paul Perron Athletic Director 882-2452 x125 0171-339-6606

Staff Email: [email protected] (Richard Boerner) [email protected] (Shaundele Leatherberry) [email protected] (Paul Perron)

Accredited by: New England Association of School and Colleges and The Council of International Schools

AMERICAN SCHOOL OF BOMBAYSF/2, G-Block, Bandra Kurla Complex Road, Bandra (E),Mumbai (Bombay) 400 098 IndiaU.S. Mailing Address: C/O AMCONGEN Mumbai (Bombay) 6240 Mumbai Place, Department of StateWashington D.C. 20521-6240

Tel: 91 22 2652 1111Fax: 91 22 2652 1234Email: [email protected]

Name Position Office Home CellularCraig Johnson Superintendent 6772-7272 ext. 200 982-129-8866Madeline Heide Asst. Superintendent 6772-7272Jane McGee HS Principal 6772-7272 ext 253 982-105-5374Brij Anand Athletic Director 6772-7213 2646-2241 982-112-7777Cindy Clifford Math (09-10) 6772-7272 ext. 220Reed Wixson Music (09-10) Band 6772-7272 ext 255Thomas Lehmkuh Music (09-010) Choir 6772-7272 ext 254Brian Reverman Art (09-10) 6772-7272 ext. 251

Drama/MUN 6772-7272 ext. 238

Staff Email: [email protected] (Paul Fochtman)[email protected] (Madeline Heide)[email protected] (Jane McGee)[email protected] (Brij Anand)[email protected] (Reid Wixon)[email protected] (Thomas Lehmkuh)[email protected] (Brian Reverman)[email protected] (Cindy Clifford)

Accredited by: Middle States

34












http://www.ais-dhaka.net/



INTERNATIONAL SCHOOL OF ISLAMABADSector H-9/1, PO Box 1124Islamabad, Pakistan

Tel: 92 51 443 4950/3/4/6/8 ext.201Fax: 92 51 444 0193Email: [email protected]: www.isoi.edu.pkCountry Code: 92 City Code: 51

Name Position Office Home CellularRose Puffer Superintendent 443-4950 ext 201 285-2019 0300-501-7641Sky Riber Activities Director 443-4950 ext 204 0300-500-6886

Staff Email:[email protected] (Rose Puffer)[email protected] (Sky Riber)

Accredited by: Middle States, using the AFG protocol

KARACHI AMERICAN SCHOOLAmir Khusro Road, K.D.A. Scheme No. 1Karachi, 75350, Pakistan

U.S. Address: Department of State-Karachi, Washington D.C. 20521-6150

Tel: 92-21-453-9096-99Mobile: 92-300-821-7267Fax: 92-21-454-305Email: [email protected]: www.kas.edu.pkContact Note: Contact Donovan Dorning or Scott Johnson for all SAISA Events with CC. to Peter Pelosi

Country Code: 92 City Code: 21

Name Position Office Home CellularPeter Pelosi Superintendent/HS Principal 453 9096-99 453-4522 Scott Johnson Athletic Director 453 9096-99 453-6259

Staff Email: [email protected] (Scott Johnson)

Accredited by: Middle States, using the Pathways protocol

35


http://www.kas.edu.pk/



http://www.isoi.edu.pk/



LAHORE AMERICAN SCHOOL15 Upper Mall, Canal BankLahore 54000, Pakistan

U.S. Address: Department of State-LAS, Washington D.C. 20521-6150Tel: 92 42 576 2406/8Fax: 92 42 576 1901Email: [email protected]


Name Position Office Home CellularKathryn Cochran Superintendent 576 2406-8 571-7442 0300-849-3878Dennis Tangeman HS Principal 576 2406-8 0300-844-7630Myna Anderson Athletic Director 576 2406-8 0300-844-7630

Staff Email: [email protected] (Kathryn Cochran)[email protected] (Dennis Tangeman)[email protected] (Myna Anderson)

Accredited by: Middle States

LINCOLN SCHOOLRabi BhawanKathmandu, Nepal

Tel: 977 1 4270 482Fax: 977 1 4272 685Email: [email protected]: www.lsnepal.com


Name Position Office Home CellularAllan Bredy Director / High School Principal 4270-482 5521-701 9810-32393Luke Davis Athletic Director / Music Coor. 4270-482 4273-655Robert Passig Art Coordinator 4270-482 4271-966Bob Cofer Math 4270-482Katie Lenove Music 4270-482

Staff Email: [email protected] (Allan Bredy)[email protected] (Luke Davis)[email protected] (Robert Passig)[email protected] (Bob Cofer)

Accredited by: NEASC

36





http://www.lsnepal.com/







MURREE CHRISTIAN SCHOOLPO Jhika Gali, Murree HillsMurree 47180, Pakistan

Tel: +92 513-410321Fax: +92 513-411668Email: [email protected]


Name Position Office Home CellularFloyd Celli Head of School 410-321 0344-546-1850Catherine Wood AD / All SAISA Events 410-321 0314-522-5828

Staff Email: [email protected] (Floyd Celli)[email protected] (Catherine Wood)

THE OVERSEAS SCHOOL OF COLOMBOPelawatte, PO Box 9Battaramulla, Sri Lanka

Tel: 94 11 278 4920-2Fax: 94 11 278 4999Email: [email protected]: www.osc.lk


Name Position Office Home CellularAreta Williams Head of School 2784920-2/787754 2784884 0777 418430Anthony Coles Secondary Principal 2784920-2 0777 418429Mark Shipley AD 2784920-2 07730060825Jane Barnett Arts Coordinator 2784920-2Carole Huijen Math Coordinator 2784920-2

Staff Email: [email protected] (Anthony Coles)[email protected] (Mark Shipley)

Accredited by: Middle States / CIS

37



http://www.osc.lk/






SAISA EVENTS CALENDAR • 2010-2011

*Weekends may be Fri - Sat or Sat - Sun depending on host school which may move events by one day.

EVENT HOSTINGSCHOOL EVENT DATES

Leadership Conference ASB September 17th – 18th Fri, Sat,

SAISA Swim Meet ASB September 24th – 25th

Fri, Sat

SAISA Girls Volleyball AIS/D / September 23rd – 25th Thurs, Fri, Sat,

SAISA Boys Volleyball AIS/D / (LS for Boys’)

September 23rd – 25th Thurs, Fri, Sat,

SAISA Girls' Soccer OSC December 3rd – 5th Fri, Sat, Sun

SAISA Boys' Basketball AIS/C December 3rd – 5th Fri, Sat, Sun

SAISA Art SAISA MATH LS December 3rd – 5th

Fri, Sat, Sun

Cricket Invitational LAS December 3rd – 4th

Fri, Sat

SAISA Music AIS/C February 4th - 6th Th, Fr, Sat

SAISA Boys’ Tennis (AES) February 11th – 13th Fri, Sat, Sun

SAISA Boys' Soccer LS / (AIS/D)

February 11th – 13th Fri, Sat, Sun

SAISA Girls Basketball AES February 11th – 13th Fri, Sat, Sun

Invitational MUN OSC March

SAISA Track & Field AES / (AIS/D) March 25th – 26th Fri, Sat

Badminton Invitational AIS/D / (AES) March 26th – 27th Sat, Sun

SAISA Planning Meeting ISOI April 9th – 10th Sat, Sun

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SAISA Feedback Loop Issue

Are their better methods to utilize the expertise of SAISA coaches/advisors to improve SAISA events?

What structure can be implemented to provide feedback to coaches/advisors on suggestions?

Rational

As coaches/advisors spend great deal of time and effort preparing for SAISA events, their knowledge and insights may be valuable to improve SAISA Events.

Once suggestions are made, appropriate feedback can be returned providing understanding on implementation or rejection decisions.

Structure

a. Mandatory Coaches’ Meeting is held at the end of the event i. Motions are brought forth. A different school seconds the motion. ii. Discussion of the motion is conducted by coaches and present ADs.

iii. After the discussion is exhausted a Vote is taken and recorded. 1. If the motion passes – the motion is recorded and submitted to the ADs

Annual Meeting for Review (See Below). 2. If the Motion Fails – The vote is noted and motion is dropped due to the lack

of support by coaches. iv. Advantages/Disadvantages

Advantages – Allows coaches to propose improvements to tournaments and receive timely structured feedback on these suggestions.

Disadvantages – Will take time in an already busy schedule.

b. Annual ADs Meetingi. During Reports on each tournament presented by the host AD, motions passed by

the coaches are brought up for discussion. ii. After the discussion, ADs vote on if the SAISA Rules governing the particular

tournament are to be amended. 1. If the motion passes the ADs- SAISA Rules governing the tournament are

amended to reflect the coaches and AD approved changes. 2. If the motion fails a vote of ADs – notes on why the motions are failed and

coaches are able to review the justification for the decision.

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Example from IASASIssue

Basketball coaches have for years suggested moving from a 10 player roster to a 12 player roster. Justification

While all sports have issues with injuries, basketball is the only sport where players can foul out of games. Making it difficult for team is two players get hurt and two players fouls out.

Most basketball teams keep 12 players their team. Process

Coaches Meeting – Coaches 12-0 (Boys 6-0 Girls 6-0) approved adding two additional players. ADs Meeting – ADs discussed the motion and rejected in for 3 years until all of the coaches were convinced

the move to 12 was appropriate. Directors – The school heads voted and rejected the proposal. As they felt that it was not justified for

schools to spend the extra money on two additional students who were probably not going to play that much.

Result Coaches were assured their suggestion was taken seriously and who ultimately decided that the decision

was not beneficial to the league or the schools.

40


41