sam rayburn handbook -...
TRANSCRIPT
Sam Rayburn High School
Faculty & Staff
Handbook
Mission
We will provide an optimum learning environment in which students acquire the knowledge and skills necessary to become self-directed, responsible citizens who are college and career ready.
Vision Our vision for Sam Rayburn is to become a model high school ensuring all students are college and career ready upon graduation as a result of high standards and supportive stakeholders
A complete version of the faculty and staff handbook can be found online.
Updated: 8/2017
2 | P a g e 8/2017
Introduction
This document has been prepared to serve as a guide and resource for you. Every policy, procedure and/or regulation concerning the operation of PISD and Sam Rayburn High School is not found here; however, in most cases, references will be made to where additional information can be obtained. The complete copy of PISD Board policies can be found online for your review as needed. Each of us is responsible for being aware of these policies, rules and procedures and abiding by them. This handbook is divided into 8 sections. The subsections of each area can be found on the Table of Contents page.
School Information Make note of this important and frequently used information: Office Hours: 7:00 A.M. - 3:30 P.M. Sam Rayburn High School 2121 Cherrybrook Lane Pasadena TX 77502 Main Phone: (713) 740-0330 Fax (713) 740-4157 (located in the Registrar’s office)
3 | P a g e 8/2017
Table of Contents
I. District Information Pg. 4 Central Office Information Administration Map & Calendar Links II. Sam Rayburn Administration, Faculty & Staff Pg. 5 Principal, Executive Secretary Assistant Principals, AP Secretaries Counselors & Student Support Services Athletic Director/Coaching Assignments Faculty Support Services Staff Information III. Instructional Program Pg. 13 Professional Learning Communities Lesson Plans Library
Instructional Technology Mentoring Program New Teacher Development Tutoring IV. Bell Schedules Pg. 23 Regular
Activity No Advisory/Success Advisory First Period
V. Discipline Pg. 24 Classroom Discipline Management Plan Parent Contact
Teacher Detention Office Referral Procedures Tiers of Discipline ISS Policies and Assignments Guidance Center Assignments Summit Placements VI. School Safety Pg. 28 Emergency (70911) Fire Drill Lockdown/Shelter in Place Safe and Civil School Committee PISD Police Visitors
VII. General Policies & Procedures Pg. 31 Absences, Requesting a Substitute Announcements Attendance Bookkeeping Book Room Policies Calendars (Booking Facilities) Clinic Policies Communication Copy Room Policies Rayburn Committees Duty Facilities/Building Faculty Lounges Faculty & Staff Parking/Permits Field Trips Fundraisers Furniture Grading Policies Homeroom (HR)/ Advisory Inventory Lockers Marquee/Call outs Not Clears Organizations Restroom/Hall Passes Room Assignments/Keys
Special Education Student Dress Code/ID’s Tardies Testing Travel UIL
WebStore/Credit Card Payments Terms Alphabet Soup VIII. Professional Standards Pg. 50
Professional Development Appraisal System
Walkthroughs Complaints/Grievances Professional Dress Sexual Harassment
4 | P a g e 8/2017
I. District Information District Mission
The mission of Pasadena ISD, the gateway to unlimited opportunity for the youth of our culturally rich community, is to empower students to become accomplished, self-directed, and collaborative citizen-scholars who boldly contribute to an increasingly complex and evolving world by engaging in rigorous curriculum, relevant experiences, and positive relationships while embracing the uniqueness of each individual.
Strategic Plan The District's Strategic Plan is a five-year plan that will help ensure that all of our energies and resources are being dedicated to the right areas to guide the district to success. The goals of the plan are outlined in the following six strategies:
1. We will ensure rigorous curriculum and meaningful experiences through innovative learning environments that meet the individual needs of each student.
2. We will promote career and college exploration and preparation through the use of systems and structures to meet the needs of all.
3. We will actively recruit, develop, and retain a highly qualified staff. 4. We will use a culturally responsive approach to relentlessly pursue meaningful engagement with
parental, business, and community stakeholders. 5. We will promote a safe school environment, teach citizenship, and support the social, emotional and
physical well-being of all students and staff.
6. We will promote an exemplary learning environment through the utilization of ancillary service departments that integrate established and innovative practices, standards, and systems.
Central Office Information Address: 1515 Cherrybrook, Pasadena, Texas 77502 Phone: (713) 740-0000
Map A copy of the district map can be found on the
district website.
2017-2018 Calendar A copy of the district calendar can be found on the
district website.
School Board
Mrs. Vickie Morgan, President, Mr. Jack Bailey, Vice President Mrs. Nelda Sullivan, Secretary Ms. Mariselle Quijano, Assistant Secretary
Mr. Marshall Kendrick, Member Mr. Fred Roberts, Member Mr. Kenny Fernandez, Member
Administration Dr. DeeAnn Powell Superintendent of Schools
Dr. Karen Hickman Deputy Superintendent of Academic Achievement
Dr. Troy McCarley Associate Superintendent for Projects, Planning, and Communications
Alyta Harrell Associate Superintendent for Campus Development
Dr. Rhonda Parmer Associate Superintendent for Campus Development
Dr. Angela Stallings Associate Superintendent for Campus Development
Dr. Steven Fullen Associate Superintendent for Campus Development
John Piscacek Associate Superintendent for Business and Finance
Keith Palmer Associate Superintendent for Human Resources
Gloria Gallegos Associate Superintendent for Special Programs
Barbara Fuqua Associate Superintendent for Accountability and Compliance
Kevin Fornof Associate Superintendent for Facilities and Construction
Jodie Kennemer General Counsel
5 | P a g e 8/2017
II. Sam Rayburn Administration, Faculty Support Services & Staff In this section, you will find critical information regarding our faculty and staff, including the roles and responsibilities of each person.
Principal: Robert Stock Executive Secretary: Meleissa Creel School Receptionist: Elsa Gonzalez-Ortiz
Assistant Principals Student Alpha Departments/Evaluates Responsibilities
Noel Boggs Ext. 02131 [email protected]
H-Ma CTE Testing TELPAS
Alumni Field Trips Lockers Marquee/Phone Messaging Open House Parent Involvement/Publicity Rotary/Student of the Month Textbooks
Secretary: Becky Dodson
Ext. 02116 [email protected]
Temeka Brown Ext. 02103 [email protected]
ECHS
ECHS ECHS Discipline ECHS Master Schedule ECHS Intervention
Secretary: Genesis Bautista
Sarah Burke Ext. 02104 [email protected]
P-R English ESL
Clubs, Organizations, Class Elections Library LPAC SAT/ACT SIOP Student Council/GSL Texan Experience
Secretary: Karina Wheeler
Ext. 02123 [email protected]
Chad Cox Ext. 02104 [email protected]
F-G Social Studies Booster Clubs Fine Arts (Performing Arts) Fundraising/Cash Collection Instructional Technology Intervention Lead ISS Not Clears
Secretary: Karla Cardenas
Ext. 02329 [email protected]
Angela Garza Ext. 02352 [email protected]
C-E Fine Arts (Art) Support Facilitation
Attendance/Truancy Enrollment Inventory PEIMS Prom Records Management Senior Activities Transfers
Secretary: Becky Dodson
Ext. 02116 [email protected]
Stephanie Jaracz Ext. 02106 [email protected]
S-Ve Science Avid
9th Grade Transition At-Risk Campus Improvement Plan Curriculum Edgenuity IGC Meetings Instructional Rounds Mentoring Program PLCs Senior Tea STAAR Prep
Secretary: Karina Wheeler
Ext. 02123 [email protected]
Allison Lewallen Ext. 02105 [email protected]
Mb-O Math ROTC
Course Registration
Master Schedule Progress Reports Report Cards Staff Development TTESS UIL
Secretary:
Karla Cardenas Ext. 02329
Ayub Mokarzel Ext. 02107 [email protected]
A-B Vf-Z
Clinic Health LOTE PE/Athletics Speech Teen Leadership Transportation
Building Maintenance Criminal Justice Transition Custodians Display Cases/Vending Machines Duty Roster Furnitures ID Badges Keys Parking Safe and Civil/Safety Drills Start On Time
Secretary: Becky Dodson
Ext. 02116 [email protected]
Special Education Jamie Rogers [email protected]
Omega/BSS 02215
Special Ed
Special Education Secretary: Karla Cardenas
Ext. 02329 [email protected]
6 | P a g e 8/2017
Counselors
Ext. Area
Erin Amaro [email protected]
02119
A-B & VF-Z
Karen Villavicencio [email protected]
02324 C-E
Angi Watkins [email protected]
02112 F-G
Joshua Castro [email protected]
02132 H-Ma
Tamara Hayman [email protected]
02122 Mb-O
Audra Ramos [email protected]
02110 Lead Counselor P-R
Carmela James [email protected]
02125 S-VE
Tamara Hayman [email protected]
02122 Omega BSS Transition Counselor
Sarah Carnes [email protected]
02326 College Now Director Rm. 1143
Kristin Peterson [email protected]
ECHS Counselor
Secretaries: Ileana Tijerina (Ext. 02120) [email protected] Braulia Balderas (Ext. 02130) [email protected] Hours and Referrals
Counselors are available on a daily basis for student services and teacher needs. Students are invited to visit their counselor anytime a teacher approves leaving class. Students may also come to the Counseling Center before and after school. A teacher may make a referral by sending the student’s counselor an email. Please include as much information as you feel comfortable putting in writing. If you would prefer to verbally discuss issues you may also call or come by. The counseling office is typically open from 7:00 to 3:00. Issues may address both academic and personal needs.
Schedule Changes
Schedule Corrections can be requested within 10 days of the start of school. Students may request a
schedule change form in the cafeteria during all lunches during the first week of school. Also,
students may e-mail their counselor their inquiry. Appropriate schedule corrections would include:
removal from a class where the student has received credit, a girl in a boy’s PE class and vice versa,
missing a class period on their schedule, and two classes for one period. The reason for changes will
be listed on the schedule change form. Schedule changes will not be granted for electives unless it
correlates to one of the previous issues.
7 | P a g e 8/2017
Continued on next page Counselor Duties
Our guidance and counseling office provides services to assist students with their educational, vocational, personal-social adjustments, and transition through high school.
Each counselor will be responsible for meeting the needs of students within their alphabet. This would include all special programs such as 504, intervention, homebound, community
school, virtual school, ESL, and any other concerns of students. Counselors will also focus on guiding students towards the state and district credit requirements in
order to qualify for graduation. College Now
Program Coordinator: Sarah Carnes Ext. 02326 [email protected] Program Assistant: Natalie Cavazos Ext. 02434 [email protected]
College Now students have the opportunity to earn college credit hours while still in high school. Students can take college courses each semester, including summers with tuition being offered at 75% reduced rate. Students are expected to pay for 25% of tuition and books. Dual credit classes will also provide high school credit towards graduation.
Students will have the opportunity to explore colleges, complete college applications, work on essay questions, apply for scholarships and even participate in some career investigations. Field trips are also provided to area college campuses.
Students who are interested in registering for dual credit classes should see Mrs. Carnes in the College Now Room, located in room 1145.
Student Support Services
A.C.E.: Donna Alsdorf Ext. 02260 [email protected]
The 21st Century After-School Centers on Education (A.C.E.) program offers an opportunity for students in 9th-12th grades at Sam Rayburn High School to participate in high-quality educational, recreational, cultural, and community enrichment activities. The program operates from 2:30 p.m. to 5:30 p.m. Monday through Thursday. We strive to provide safe, supervised environments for the youth that increases school and community connectedness, academic achievement, physical activity and social/life skills. The program is free to qualifying participants with a focus in providing a broad array of additional services, programs and activities such as:
Support student academic achievement
Provide interesting and engaging activities that will attract students into supportive groups and into the broader school community
Promote college and career readiness
Teach life lessons such as responsibility, respect for others, teamwork, sportsmanship, goal setting
Provide a safe haven for youth during after-school hours
Build competency and self-confidence
Provide relationships with committed and caring adults
To enhance and enrich the lives of children as they become young adults, while working as a team toward common goals
Continued on next page
8 | P a g e 8/2017
Dyslexia Specialist Amanda Stubblefield Ext. 02301 [email protected]
Office is located in the Annex- Rm. 2401 Provides services for students in the Dyslexia program. Online Learning Lab
Genesis Hernandez Lab Ext. 02349 Lab is located adjacent to the library on the second floor.
Students are enrolled in the lab by their counselor. Initial credit courses are offered through the TxVSN and Pasadena Virtual School. Grade Recovery/Credit Recovery courses are offered through Edgenuity.
Registrar Sara Pogue Ext. 02115 [email protected]
Marbella Pacheco Ext. 02129 [email protected] Assistant
Registrar responsibilities:
Maintain all student academic records -- grade changes, test score labels, incoming grades, transfer
grades, Edgenuity grades, Virtual School grades, and credit recovery grades
Request records and enter grades for all incoming students
Send records for all withdrawn students
Drop out report -- track withdrawn students to verify enrollment in school
Student Transcript requests
Provide documentation of student attendance and enrollment for Social Security, Attorney General,
Houston Housing Authority, probation officers, Immigration, IRS, etc.
9 | P a g e 8/2017
Athletic Director: Shaun Wynn Ext. 02153 [email protected] Located in the Coaches Office by the gym
Coaching Assignments
Football Baseball
1 Shaun Wynn Head 1 Joey Grotchett Head
2 Lance Harris V. Asst 2 Charlie Jones V. Asst
3 Robert Espinoza V. Asst 3 Robert Owens JV
4 Keith McCoy V. Asst 4 Nicholas Powell Soph
5 David Brookins V. Asst Track-Boys
6 Charlie Jones V. Asst 1 Brandon Coslor Head
7 Orkeys Auriene V. Asst 2 David Brookins V. Asst
8 Carl Edwards V. Asst 3 Marcus Mata JV
9 Johnny Rhodes V. Asst 4 Orkeys Auriene FR
10 Caleb Collins FR Track-Girls
11 Marcus Mata FR 1 Sakeidric “Keith”McCoy Head
12 Nicholas Powell FR 2 Keyshun Smith V. Asst
13 Robert Owens FR 3 Carl Edwards JV
14 Keyshun Smith FR 4 Jennifer Kowalski JV
Basketball-Boys Swimming-Boys & Girls
1 Ryan Campbell Head 1 Robert Kelly Head
2 Michael Ellis V. Asst Tennis- Boys & Girls
3 Josh Pillitree JV 1 Wade Leake Head
4 Chris Cole FR A Cross Country Boys
5 Caleb Young FR B 1 Brandon Coslor Head
Basketball-Girls Cross Country Girls
1 Georgia Edwards Head 1 Brandon Coslor Head
2 Carl Edwards V. Asst Volleyball
3 Robert Owens FR "A" 1 Liza Guajardo Head
4 Briliante Osborne FR "B" 2 Jennifer Kowalski V. Asst
Golf 3 Debbie Lang FR
1 Al Campo Head 4 Adrianne Rocha FR
Trainer Girls Soccer
1 Revae Rivera Trainer 1 Julio Marqiuna Head
2 Eddie Beltran Trainer 2 Joe Diaz V. Asst
3 Elizabeth Pena Asst.
Boys Soccer Girls Softball
1 Chris Parker Head 1 Debbie Lang Head
2 Sean Larson V. Asst 2 Ursula Macias V. Asst
3 Joseph Duda Asst. 3 Caitlin Ursino JV
4 Adrianne Rocha FR
WT. Room Coordinator Cheerleading
1 Robert Espinoza SC 1 Theresa Sarabia
2 Lance Harris SC 2 Billie Jo Parden
3 Johnny Rhodes SC
10 | P a g e 8/2017
Faculty Support & Services
Campus English Content Specialist
Lacey Lee [email protected] Ext. 02202
Campus Math Content Specialist
Amery McIntosh [email protected] Ext. 02114
Campus Science Content Specialist Kendra Berg [email protected] Ext. 02144
Campus Social Studies Content Specialist Melody Shelton [email protected] Ext. 02148
Campus Technology Specialist
Michael Kaatz
[email protected] Ext. 02264
SIOP Facilitator Room 1423 ESL Master List Clerk Room 1410
Carrie Barras [email protected] Ext. 02197 Holly Laurenzana [email protected] Ext. 02118
Instructional Technology Support Technology Services Support Work Orders: http://eduphoria.pasadenaisd.org Click on Help Desk
Lanna Barajas [email protected] Ext.02425 Located in 2418 Brandon Coslor [email protected]
Ext. 02425 Located in 2418
Testing Coordinators:
Testing Coordinators manage onsite testing for EOC, PSAT, TAKS, TELPAS
Lacy Youngblood Ext. 02293 [email protected] Donald Green Ext. 02187 [email protected]
11 | P a g e 8/2017
Staff
Attendance Office
Lead Attendance Clerk Attendance Clerk
Karla Gonzalez – 12th Grade [email protected] Ext. 02111
Janie Delval – 10th, 11th [email protected] Ext. 02290
Attendance Clerk Truancy Clerk
Tiffany Espinoza [email protected] Ext. 02137
Cynthia Velasquez [email protected] Ext. 04291
Bookkeeper
Juanita Urquiza
[email protected] Ext. 02128 Located in front office hallway
Elizabeth Bermudez [email protected] Ext. 02243 Located in Counseling, Bookkeeper, and nurse’s offices
Bookroom
Donald Green [email protected] Ext. 02162 Located in Bookroom
Building Maintenance Coordinator
Edgar Rivera [email protected] Ext. 02155 Maintenance Room
Cafeteria Manager
Norma Calvillo [email protected] 02288 Located in Cafeteria Office
ISS
Keyshun Smith Email Ext.02180 Rm. 1608
Lead Custodian
Antonio Carlos [email protected] Ext. 02126 Custodial Office
Copyroom
Patty Zeiders [email protected] Ext. 02124 Rm. 2420
12 | P a g e 8/2017
Nurse’s Office
Shannon Rogers Nurse
[email protected] Ext. 02117
Blanca Venegas Clerk
[email protected] Ext. 02127
Erica McPherson (Annex Omega Nurse) [email protected] Ext. 02135
Security
Jerry Thomas [email protected] Ext. 02302
Alec Beel [email protected] Ext. 02302
Karen Ramos [email protected] Ext. 02302
Department Heads
Ashlee Williams English Department Head
[email protected] Ext. 02189
Thomas Troutman Math Department Head
[email protected] Ext. 02273
Cathy Munoz Science Department Head
[email protected] Ext. 02334
Cathy Houston Social Studies Department Head
[email protected] Ext. 02179
Jeff Embrey Fine Arts Department Chair
[email protected] Ext. 02174
Charles Canales CTE Department Head
[email protected] Ext. 02217
Miriam Ruiz Foreign Language Department Head
[email protected] Ext. 02244
Colonel Alan Mooneyham JROTC
[email protected] Ext. 02225
Daniel Reyna Art Department Head
[email protected] Ext. 02166
Debra Lang PE/Health/Teen Leadership Dept. Head
[email protected] Ext. 02344
Delores Whiteside Special Education OMEGA/BSS Department Head
[email protected] Ext. 02408
Kimberly Wynn Special Education Support Facilitation/Resource Department Head
[email protected] Ext. 02432
Michael Ellis AVID Department Head
[email protected] Ext. 02406
13 | P a g e 8/2017
III. Instructional Program Rights and Responsibilities of Teachers
Follow techniques developed in the District’s Student Code of Conduct.
Encourage good student discipline by being in regular attendance and on time.
Be prepared to perform teaching duties with appropriate preparation, assignments, and resource materials.
Comply with District and school polices, rules, regulations, and directives.
Maintain an orderly classroom atmosphere conducive to learning.
Teach to the standards of performance required by the District.
Establish rapport and an effective working relationship with parents, students and other staff members.
Teach students to strive toward self-discipline.
Encourage role models for their students, in accordance with the standards of the teaching profession.
Initiate parent-teacher conferences when necessary or appropriate.
Maintain proper supervision of students in the classroom, in related learning centers, and in other school-related activities on or off school property.
Report and cooperate with Children’s Protective Services investigative authorities. In addition, inform appropriate campus administrator.
Promptly notify the designated administrator when students have violated the Code of Conduct.
Professional Learning Communities The focus of conversations is instruction and its effectiveness in producing student learning.
A Professional Learning Community (PLC) is educators committed to working collaboratively in ongoing processes of collective inquiry and action research to achieve better results for the students they serve. PLCs operate under the assumption that the key to improved learning for students is continuous, job-embedded learning for educators. —adapted from Learning by Doing
Pasadena ISD has adopted the PLC Data Cycle as an integral component of planning for student success.
Professional Learning Communities (PLC) have become an integral part of the Rayburn Professional Learning Community. Teams will meet at least twice every week to plan collaboratively. The teams will follow the PLC process as they plan together.
Continued on next page
14 | P a g e 8/2017
Common Conference Period (CC) is provided for many of the teams on campus. Teachers are expected to participate in content team planning sessions. Teams will choose which days of the week they will meet for their content team planning session. This day will be chosen prior to the start of the school year and provided to the Department Head and Assistant Principal.
Professional Learning Communities Critical Question: Is instruction leading to student learning? Learning Plan:
1) What are your students learning this week? (Student Expectation/Objective) 2) Does the level and type of instruction match the level of the TEKS? 3) What strategies are you going to use to support learning? 4) How will you know they learned the content and skills? What formative assessments will
you use to assess the level of student learning? (Language Objective) 5) If students did not master the content and skills what interventions will you implement?
Data:
1. Teams will create and implement common assessments which are linked to TEKS and run through AWARE.
2. Teams will use campus common assessment and CBA data to assess student understanding and learning. Teams will also use these assessments to make instructional decisions and adjustments.
Lesson Plans Teachers’ daily lesson plans shall reflect implementation of the Content Team’s Plan and the district curriculum documents.
Lesson Plans can be formatted to meet the needs of individual content areas. The required elements below are used as a rubric to assess a teacher’s daily lesson plans.
Required elements:
(TEKS being taught)
Student Expectation
Language Objective
Lesson Sequence (In Steps)
Warm Up
Lesson Activities:
Check for Understanding/Assessment
Essential Questions
Thumbs Up, Quick Write, 4 Corners, Ticket-Out, etc.
Closing
Reteach/Enrichment
SDI/SIOP
Critical Thinking Verbs resource
Objectives for Learning resource
Attach resources and activities
ABC
Continued on next page
15 | P a g e 8/2017
Due Dates: Lesson Plans will be turned in weekly through eduphoria! or another approved method per your administrator. They are due by 11:59 PM on the Sunday prior to the instructional week.
Instructional Expectations Professional Learning Community
Structure
90 minutes per week
Enforce NORMS
Active participation of all members
Be prepared with lessons and data process
Create and Review SMART Goals
Bring lessons examples to share and discuss
Develop common SE’s that will be used on the same day
Create high quality lessons using strategies listed below
Review student work samples
Create common assessments
Use data from common assessments to plan future instruction
Minutes for each meeting address the following:
What are your students learning this week? (Student Expectation/Objective)
Does the level and type of instruction match the level of the TEKS?
What strategies are you going to use to support learning?
How will you know they learned the content and skills? What formative assessments will you use to assess the level of student learning? (Language Objective)
If students did not master the content and skills what interventions will you implement? What will you do to extend learning for those who show mastery?
Individualized Lesson Plans (DAILY)
Must be submitted electronically via agreed upon platform by 11:59 PM on Sunday for the current week.
All portions of the lesson plan template must be completed
Attach lesson components
1:1 should include the use of technology daily to enhance instruction. Use of Student Expectations and Language Objectives (DAILY)
Student Expectation (SE) = Content Objective: Should be the focus and should include the language of the Student Expectations for the specific lesson.
Language Objective: Uses English Language Proficiency Standards (ELPS) and is comprised of three essential parts:
Starts with critical thinking verb from Critical Thinking Verb List.
Includes a research based literacy strategy
Uses content language from today’s lesson
Both are referenced throughout the lesson
Continued on next page
16 | P a g e 8/2017
Rayburn Big 10 Cooperative Learning
Blended Learning: 1:1 should include the use of technology daily
Structured Groups: Use of SF and SIOP personnel for grouping Write/Read to Learn: Effective Writing and Reading Strategies (DAILY)
Sentence Stems
Talk Read Talk Write
ABC
Graphic Organizers
Cornell Notes Student Dialog
Use of Academic Vocab: word walls, Frayer, complete sentences
Think Pair Share Questioning
Don’t Allow “I don’t know”: direct questions, scaffolding, Blooms, wait time
Total Response: Planned Questions with SE’s, Rigorous Follow-up, feedback Student Self-Assessment:
Writing/Sharing Objectives for Learning
Student Self-Checks for Understanding
Cornell Note Summaries
Tracking progress
Processing breaks should be included every 8 minutes Feedback/Notes from Principal & Assistant Principals
eduphoria! Forethought provides a space for administrators to provide feedback to teachers on their lesson plans. In the notes section, supervisors can leave feedback or reminders regarding lesson plans. When a note has been left, the teacher will receive an email notice from eduphoria! These notes may be used as part of the TTESS process.
Grading Policies A copy of the grading calendar for 2016-2017 can be obtained through the district website.
Guidelines
Teacher teams must establish grading policies, aligned to the district and campus grading policies, prior to the start of the school year. Each content team is responsible for setting the categories and percentages/weight of each category. ALL teachers on a content team will use the same categories/weights. Teachers will set up Gradespeed with the common categories and weights by the end of the 1st week of school. Students are to be given a course syllabus that contains the grading policies for the course including but not limited to: Categories/Weights, due date policies, makeup work policies, testing policies, etc. Teachers are required to have a minimum of two grades per week posted in the gradebook. Teachers must enter at least two grades in each grading category. Teacher policies listed in syllabi must be in compliance with PISD Policy. Teachers must comply with all Sam Rayburn Grading and Instructional Expectations.
17 | P a g e 8/2017
SRHS Guidelines for Grading
Teacher teams will agree upon consistent weighting and categorization by content area.
You must record at least two grades in every category established.
At least two numerical grades shall be recorded in the electronic gradebook each week of the grading period.
Grades will be based on mastery of student expectations. o Non-Academic bonus points will not be allowed.
Ask yourself the question: “Does the grade or extra credit result in academic progress in the subject area?” If yes, it is allowed.
o Student behaviors will be reported separately in the citizenship/conduct category of the report card.
Grades in the gradebook must be aligned to the student expectations or TEKS, for applicable content areas.
No more than 30 percentage points may be deducted for work submitted late within a grade reporting period for grades 7-12. o Absences will be recorded separately and will not be used in grade determination.
A student who is found to have engaged in academic dishonesty will be subject to grade penalties on an instructional activity or assessment.
Grades shall be calculated using an absolute zero to one hundred numeric grading scale. Students shall not be graded on a point system.
Grades shall be entered into the district’s grade recording system weekly so that a current average is readily available to students and /or parent(s) upon request.
Instructional activities and assessments that will be included in grade determination will be graded and recorded in the electronic grade book within 72 hours of submission and before the end of the current grading period.
Teachers will re-teach and reassess student expectations when 25% or more of a class fails to perform at 75% mastery on instructional activities and assessments that will be used in grade determination.
Opportunities for reassessment will be provided to students to improve their performance on student expectations (SE). Teachers may exercise discretion in allowing reassessment opportunities to a grade higher than seventy (70). Opportunities for reassessment for exams at the ends of grading cycles may be limited. Semester and final exams are excluded from this provision.
Instructional activities and assessments (including retest) turned in after the grading period or evaluation has ended may not be considered when determining a student’s eligibility for participation in extra-curricular activities.
Continued on next page
18 | P a g e 8/2017
Tutorials must be provided for all students whose grades have fallen below a 75% average. Tutorials may be provided before/during/after the regular school day. Tutoring must be conducted on Mondays and Wednesdays from 2:30-3:15PM. Additional tutoring at other times is encouraged; however, the times are at the discretion of the teacher.
Afterschool activities are not permitted on Wednesday afternoons until after 3:15 P.M. to allow students the opportunity to attend tutoring.
Teachers will have a conference (phone, online, or face-to-face) with a student and parent when a student’s academic performance could result in the recording of a cumulative average of below 70. Documentation of this conference must be entered as an intervention in the Tracker System.
Students will be expected to make up instructional activities and assessments after absences without grade penalties. For any class missed, a teacher may assign alternate tasks aligned to appropriate student expectations. Students shall be responsible for obtaining and completing make-up work.
Progress reports shall be provided to parents every three weeks. Students will receive a progress report during the fourth week of each six week grading period.
Report cards are issued for students at the end of each six week period. The PISD Grading Policy can be found here.
Parent/Guardian contact
It is extremely important to contact parents/guardians when student performance is a concern. Students who fail to complete/turn in work and/or students who are not mastering completed work should be expected to complete the work and attend tutoring as needed. While it is important to always conference with a student about his/her performance, it is equally important to contact and discuss your concerns with their parent/guardian. All parent contact will be documented in Mizuni on the student’s specific Dynamic Page.
Parent Communication The teacher should always begin with a positive statement. For example, “Jamie is a very polite young man. You have raised him to respect his elders.” After a short discussion, the teacher explains the reason for the call or conference. “Jaime just doesn’t seem to be working up to his potential and doesn’t seem to care much about his grades. I’d like to talk about how we might work together to motivate him.” Words cannot be taken back. If a parent takes a defensive stance, nothing is likely to get accomplished. Teachers must take care to choose their words carefully and state things in the most positive way possible.
Continued on next page
19 | P a g e 8/2017
Teachers, of course, should never use negative words or phrases like those listed below but should be aware that sometimes a parent may use such words or phrases if they are frustrated with their child. To keep the conference positive, teachers can paraphrase what the parent might say. For example, “Jennifer is lazy about everything she does.” The teacher might respond, “I do agree that she is quite capable of doing more than she does.” Below are other suggested paraphrases for each negative word or phrase.
Negative Word/Phrases Suggested Paraphrases
Trouble maker Has to be redirected sometimes Uncooperative Doesn’t always want to work with others Stupid Not always obvious how smart he/she is Makes Wrong Choices Can learn to make better choices Disrespectful Should be more courteous Stubborn Determined Liar Sometimes has difficulty being truthful Failure Hasn’t yet experienced success Mean Sometimes forgets about others’ feelings Selfish Reluctant to share with others’ at times Rude Sometimes forgets his/her manners Shows-off Likes attention Will fail Can pass
Documentation Required for Students Failing with Less than a 50 Any time a student fails a six weeks grading cycle, with less than a 50%, documentation of interventions will be required. Documentation should be entered in the appropriate location in Tracker.
Gradespeed
Gradespeed is the digital gradebook used in PISD. Students’ grades will be updated in a timely manner. PISD policy requires that grades must be posted within 72 hours of the grade being taken. Two grades per week must be posted in Gradespeed. Parents have the ability to view their child’s grades in real-time through the district’s Parent Connect online program.
Progress Reports/Report Cards
School wide progress reports are given to students during Advisory at the 3-week mark of each 6-week grading period. It is critical that grades are up-to-date and accurate when the grade books are locked to print progress reports. School wide report cards are given to students during Advisory at the end of each 6-week grading period/semester. It is critical that grades are up-to-date and accurate when the grade books are locked to print progress reports. Due dates for the gradebook being locked are not flexible and must be complied with.
Continued on next page
20 | P a g e 8/2017
Grade Verification Reports
Grade Verification Reports are provided each grading period. These sheets will be given to teachers to check for errors. Teachers are required to check the sheet for errors, correct any errors in red ink, and sign the document verifying that it is correct. If grades do not require changes, teachers are to sign the document per the instructions provided by Temeka Brown. Verification reports are required to be returned to Mrs. Brown according to the timeline provided by her through email or print.
Instructional Technology
Instructional technology plays a major part in today’s classroom. One area of focus for the Sam Rayburn Instructional Program is embedding technology in instruction. The Campus Administration is dedicated to increasing the availability of instructional technology for all teachers. The technology liaisons for Sam Rayburn are housed on campus and provide instructional technology support throughout the year. Staff Development will be offered each month on specific topics including but not limited to 1:1, ActivInspire, BYOT, Flip the Classroom, SAMR, Web 2.0 tools, eduphoria Suite, Office 365, etc. Teachers who would like to schedule a session can contact the liaison.
Lanna Barajas ([email protected])
Brandon Coslor ([email protected])
Schoology (Learning Management System) This year all 9th & 10th grade teachers will have a presence in an online learning management system. We have chosen to use Schoology as our LMS. Schoology provides our 1:1 teachers a place to communicate, collaborate, share and learn with students. Sam Rayburn Technology Website Sam Rayburn has a campus Rayburn Technology website that has information, resources and ideas for instructional technology. https://sites.google.com/site/samrayburnhighschool/
Laptop Cart Reservations Instructions on how to reserve one of the laptop carts for use in your classroom are at: https://sweduphoria.pasadenaisd.org/facman/
Mentoring Program A strong commitment to quality professional growth and excellence is a goal of the Pasadena ISD Mentoring Program. Therefore, we are committed to supporting new teachers and mentors on campuses by providing quality staff development, regular contact and communication from our program Master Mentors, and focused campus forum meetings, facilitated by Master Mentors, which will provide an avenue for peer collaboration and problem solving.
Continued on next page
21 | P a g e 8/2017
New Teacher Development
The first years in any profession are critical, but in teaching, they are the foundation of an individual making a lifetime of difference in the lives of children. Thus, Sam Rayburn is committed to providing quality support for all first and second year teachers, through the on-campus New Teacher Development Program and the District Level Mentoring Program. All first year beginning teachers participate in the monthly new teacher development sessions. These sessions provide professional development and support in the areas of classroom management, instructional practice and opportunities for teachers new to the professional to network with peers.
Six Weeks Exams/Semester Exams
The District has implemented a six weeks and semester exam schedule for the 2016-2017 school year. Teachers will be provided with a copy of the assessment calendar. Exams must be given on the date listed on the calendar in order to meet the deadlines for data upload.
The schedule for the six weeks: Monday – English Tuesday – Math Wednesday – Science Thursday – Social Studies/Electives Friday – None
Tutoring Each teacher will offer tutorials after school on Monday and Wednesday from 2:40 P.M. – 3:30 P.M. Extracurricular activities must be postponed until after this time on Wednesdays.
Records/Tutorial Tracker Students are required to sign in on a tutoring log and teachers must enter the students name and time into the tutorial tracker. The tutorial tracker can be set up on your desktop for easy access. For directions on how to set up tutorial tracker see: https://sites.google.com/site/samrayburnhighschool/faq/tutorial-tracker-instructions
A password will be sent to you by the technology liaison; please keep that email for your records. The password will be updated throughout the year, which will require teachers to follow the tutorial tracker setup instructions again.
Posting Tutoring Times Tutoring times will be posted outside of the classroom/area in which the tutoring will occur. Afternoon tutoring will be from 2:40 P.M. through 3:15 P.M. on Mondays and Wednesdays. Provide tutoring times to the department head prior to the start of school. Department Heads will provide the appropriate supervisor with copies of the tutoring times.
Library
Hours: Monday – Thursday - 6:45 A.M. – 5:30 P.M Friday – 6:45 A.M. – 2:45 P.M. Library Policies & Procedures –Click Here to go to website (http://pasadenaisd.libguides.com/TexanLibrary)
Admitting students to the library Teachers, please do not send students to the library without a pass with their name, the date, the time, & your signature.
Continued on next page
22 | P a g e 8/2017
Professional Library Sam Rayburn’s Library has a small professional library available for faculty and staff use. It is located in the AV room. Please see Mrs. Derr or Mrs. Russell to unlock the door for you. The library workroom is available for teachers needing a quiet place to work, or needing to place a phone call from a campus phone during those times they are displaced from their classroom. Desk space is available, please bring your own device. Please see Mrs. Derr or Mrs. Russell to unlock the door for you. Follow Us:
Facebook: https://www.facebook.com/samrayburnlibrary Twitter: https://twitter.com/srhslibrary
23 | P a g e 8/2017
IV. Bell Schedules
Rayburn Workday Schedule is 7:00 A.M. – 3:00 P.M. Teachers must sign in by logging into their computer. This will be recorded with Mrs. Creel.
Regular PrimeTime/Advisory 1st Period- 7:15-8:05 (50 min)
2nd Period- 8:10-8:55 (45 min)
3rd Period- 9:00-9:45 (45 min)
4th Period- 9:50-10:25(PrimeTime/Advisory) *CTHS Bus arrives at 10:00AM (35 min)
5th Period- 10:30-11:15 (Lunch) *CTHS Athletics and Fine Arts (45 min)
6th Period 11:20-12:05 (Lunch) *CTHS Lunch (Bus leaves at 11:50AM) (45 min)
7th Period- 12:10-12:55 (Lunch) (45 min)
8th Period- 1:00-1:45(Lunch) (45 min)
9th Period- 1:50-2:35 *CTHS Athletics and Fine Arts Bus arrives at 2:10PM) (45 min)
Students are scheduled into 7 academic periods per day and one period (4th) scheduled for remediation, clubs or organizations.
No PrimeTime/Advisory 1st Period- 7:15-8:10 (55 min)
2nd Period- 8:15-9:05 (50 min)
3rd Period- 9:10-10:00 *CTHS Bus arrives at 10:00AM (50 min)
5th Period- 10:05-10:55 (Lunch) *CTHS Athletics and Fine Arts (50 min)
6th Period 11:00-11:50 (Lunch) *CTHS Lunch (Bus leaves at 11:50AM) (50 min)
7th Period- 11:55-12:45 (Lunch) (50 min)
8th Period- 12:50-1:40 (Lunch) (50 min)
9th Period- 1:45-2:35 *CTHS Athletics and Fine Arts Bus arrives at 2:10PM) (50 min)
Activity Schedule 1st Period- 7:15-8:05 (50 min)
2nd Period- 8:10-8:55 (45 min)
3rd Period- 9:00-9:45 (45 min)
5th Period- 9:50-10:35 (Lunch) *CTHS Athletics and Fine Arts (45 min)
6th Period 10:40-11:25 (Lunch) (45 min)
7th Period- 11:30-12:15 (Lunch) *CTHS Lunch (Bus leaves at 11:50AM) (45 min)
8th Period- 12:20-1:05 (Lunch) (45 min)
9th Period- 1:10-1:55 *CTHS Athletics and Fine Arts Bus arrives at 2:10PM) (45 min)
Activity 1:55-2:35 (40 min)
24 | P a g e 8/2017
V. Discipline Classroom Discipline Management Plan
Each teacher will have a classroom discipline management plan. This plan includes your class guidelines, rules and procedures.
Post Plan in Room (Floating teachers will be given discretion as to how they handle this)
Discuss guidelines, rules and procedures with students on first day and throughout the year
Clearly explain the plan to students, question for comprehension and repeat frequently
Note: Please remember that it is not considered best practice to place students in the hall for a lengthy amount of time as a form of discipline. It is understood that situations arise when students may need to be removed from class, but this should not exceed five minutes. After five minutes, the teacher should address the student. The teacher may then decide to return the student to class or send the student to
the office. *This is especially important in the portable buildings where students standing outside must deal with the elements such as extreme heat, cold, or insects.* Parent Contact An important part of any discipline management plan is parent contact. When a student violates a classroom or campus rule, procedure or expectation (or is failing a course) it is extremely important that the parent be contacted. As with tutoring, a log must be kept of parent contact. This school year, parent contact will be recorded in the Tracker System. Recording the contact in the Tracker System will provide a record that can be accessed by both counselors and administrators when an issue escalates and they are contacting or meeting with a parent.
Teacher Assigned Detentions If a teacher assigns a detention as part of a discipline management plan, the District Teacher Detention Form may be used. A copy of the form should be given to the student, and the other copy kept for your records. These can be picked up in the AP office. Students should not be assigned detention for the same day in which the form is filled out. Teachers should hold their own detention in a classroom. All teacher detentions must be documented in the Tracker System.
Office Referral Procedures
Prior to referring a student to the office for discipline for in class behavior, teachers should follow the levels of intervention including but not limited to:
Student Conference
Parent Phone Call
Student Detention
When handling student discipline, please refer to the Tiers of Discipline to determine appropriate actions.
Continued on next page
25 | P a g e 8/2017
Rayburn 3 Tiers of Classroom Discipline
Tier 1 Mild Misbehaviors
Tier 2 Moderate Misbehaviors
Tier 3 Severe Misbehaviors
Deal with in class Deal with in class Office Referral
Talking out
Off Task
No Materials
No Homework
Delay in following Directions
Dress Code Violation
Non - compliance
Disrespect
Defiance
Mild Verbal Aggression (student focused)
Horse Play
Class Disruption
Repeat Offenses
Illegal - threats, weapons, drugs, assault
Strong and repetitive Defiance
Physical Aggression
Severe Verbal Aggression
Severe / Repetitive Class Disruption
Gross Insubordination
Responses to Misbehaviors
Parent Contact
Discussion with Student
Record Misbehavior and contact in Mizuni
Proximity
Change Seating / Location
Verbal Reprimand
Signal/Gesture/Look
Model / Practice expectation
Teaching and practice of expected behavior
Planned Feedback
Social Skill Correction Procedure
Pre-Correction
Planned Ignoring
Previous responses plus:
Parent Contact
Enter referral in Gradespeed
Conference with teacher
Loss of privileges
Positive practice
Teaching and practice of expected behavior
Team Conference
Counselor referral or contact.
Behavior Contract
Teacher detention
Previous responses plus:
De-escalation
Enter referral in Gradespeed followed by a call to the AP office to send student.
Individualized Behavior Plan
Teaching and practice of expected behaviors
Parent conference For suspicion of illegal drugs or weapons, call the AP office immediately.
26 | P a g e 8/2017
OBSERVE PROBLEM BEHAVIOR
What type of
behavior is it?
COMPLETE OFFICE REFERRAL Conference with Student
Notify Parent
ADMINISTER APPROPRIATE
CLASSROOM BASED
CONSEQUENCES
TEACHER MANAGED
Tier 1 & Tier 2
OFFICE MANAGED
Tier 3
PROBLEM
SOLVE
WITH
STUDENT
Did behavior
resolve?
NO Document in Tracker
Conference with Student
Notify Parent
Reinforce Expectations
Track Behavior
YES Refer to ‘Office
Managed
Behaviors’
Have there been ≥ 3
incident
documentations in
Tracker for this
similar behavior?
NO
YES
Document
interventions in
Tracker
Reinforce
Expectations
ADMINSTRATIVE
RESPONSE Administrator investigates
submitted Gradespeed
report
Student conduct record is
consulted
Administrator determines
consequence
Administrative staff
provides feedback to staff
using Gradespeed
Used only after classroom interventions
have not met with success
Take concrete action to correct
behavior (e.g detention, reflective
writing, parent-teacher conference,
etc.)
Corrective actions correspond to
demonstrated behavior where
possible
Administered with student knowledge
Sam Rayburn High School Discipline Procedure Flow Chart
27 | P a g e 8/2017
When referring a student to the office for discipline, teachers shall enter the incident into Gradespeed. If sending the student to the AP office immediately, the teacher must first enter the incident into Gradespeed before the student is sent, with a completed orange incident slip with the appropriate incident listed, to the AP office.
Completely fill out the form in Gradespeed
Check all discipline interventions that have been completed by the teacher
Describe the discipline infraction that has occurred. (Be factual. This document can be viewed by a parent, etc.)
ISS Policies and Assignments When students are assigned ISS, teachers will be notified by an AP Secretary or ISS Monitor.
Teachers will be notified electronically of the assignments and the dates. The student’s work must be provided to the ISS Monitor by 3:30 P.M. the day before the student begins their ISS assignment. Assignments may be emailed to the ISS Monitor. ALL teachers are expected to submit work prior to the student’s first day of ISS
Students will turn in their completed work to the ISS monitor, who will return the work to each teacher's box
Students will not be allowed to leave ISS to attend a class without appropriate administrative approval
Exception: In some cases, a student’s offense is severe enough to warrant being placed directly in ISS. In this case, teachers will be notified of the placement as soon as possible. If the placement is for more than one day, the policies above regarding work should be followed.
Students should never be sent to ISS directly as a discipline consequence from a classroom. Only an administrator can assign students to ISS.
Guidance Center Assignments
When students are assigned Guidance Center (GC), teachers will be notified by an AP Secretary. ALL Teachers will provide work for the student to complete over the duration of the GC assignment. The AP Secretary will notify teachers of the dates of the GC Assignment and will provide a due date for the assignments to be turned in to the AP Office. Assignments are sent to the GC for students, so abiding by the due dates is necessary and expected. Teachers are not to send assignments directly to GC.
Summit Placements
Students with severe infractions that require removal from the campus will be placed in a DAEP setting (Summit). Teachers will be notified by the Registrar's Office. Duration of Summit placements: Mandatory Placement: 60 days from day of enrollment
Discretionary Placement: 60 days from the day of enrollment with opportunity to shorten assignment based on a point system measuring good behavior.
28 | P a g e 8/2017
VI. School Safety Classroom Safety It is extremely important that students are monitored during class time by an adult. Do not leave your students unattended. In case of a personal emergency or issue, please contact the Assistant Principal’s office for assistance at 02128.
Emergency In the case of an emergency in your classroom or hallway, dial (70911). This number will ring all front office phone extensions. When the phone is answered, identify yourself, the location and the nature of the emergency.
Fire Drill Procedures General Guidelines for Fire Drills:
Fire drills are an exercise in discipline, not speed, though the building should be evacuated within a reasonable time period. Doors to classrooms shall be closed and lights turned off after the room has been evacuated.
Evacuation Signal:
The audible fire alarm signal (three [3] bells in rapid succession or the automated alarm) will be used to conduct fire drills. The alarm will signal teachers and students to exit the building. 1. Remain calm and in control. 2. Get emergency folder with your current class roster and emergency bucket. 3. Turn off lights and close your door once students exit. 4. Guide students to the exit appointed on the fire-drill map. 5. Assemble your students by holding up your White Card so they may locate you. 6. Have students get in a line.
7. Take roll using a current roster ensuring presence of all your students. 8. Hold up your Green Card (ALL Present) or Red Card (Missing Students).
Mobility Impaired:
If you have a student who is mobility impaired, direct or transport that student to the designated upstairs fire rated exit near the Library stairwell. DO NOT use the elevator or attempt to carry students down stairwells unless there is an actual emergency. Staff members will be assigned to this specific emergency location to assist the mobility impaired student.
Posting of Floor plans:
A floor plan highlighting the proper evacuation routes shall be posted in each classroom by the door.
Click here for Safety Procedures. Continued on next page.
29 | P a g e 8/2017
Lockdown/Shelter in Place Lock Down Procedures Lock Down will be initiated by an announcement on the PA
Remain calm and in control.
Secure the surrounding area (direct any recognizable Rayburn students out of the hallway and into the nearest classroom).
Close and lock your door.
Cover your window.
Move students a corner of the room out of sight of the entry door and have them remain silent.
Do not allow students to enter or exit your room after the door is shut without proper authorization.
Turn off lights and anything else that is visible or makes noise.
If instructed to evacuate, take your emergency response folder with a copy of your current class roster.
Wait for further instructions (via announcement/phone/e-mail).
Do not use your classroom phone unless you are reporting an emergency situation (70911). A/C Should be turned off in the event of a Shelter in Place.
Tornado In the event of a possible tornado, listen for a clear, concise announcement to move to the interior halls. If you are located in a room with no windows you will remain in your classroom.
If you are in a portable building and if time permits, you will be instructed to relocate to the
East end hallway and/or classrooms of the main building.
Avoid auditoriums, gyms, or other enclosures with long roof spans.
Close windows and blinds.
Bring your emergency folder with a copy of class roster and wait for further instructions.
Evacuation Procedures The signal for evacuation will be the same as used for a fire drill (three [3] bells in rapid succession).
Safe and Civil School Committee
The committee meets once a month to discuss and implement ways in which we can foster respect and responsibility in our students and improve school climate and school culture.
PISD Police
Located adjacent to the AP’s office. Students should not be directly sent to the Police Office. The AP’s will work with the PISD Police when a violation has occurred.
Continued on next page.
30 | P a g e 8/2017
Visitors
All visitors must report to the receptionist with an ID for Raptor check-in. A visitor pass will be issued if the visitor is to be in the building. Passes must be worn on the upper body and highly visible. Please request this pass, if in question, concerning a person’s legal presence in the building. Notify an administrator if this visitor cannot produce the pass. All Pasadena ISD employees are required to wear their ID whenever on site. If you are visiting another campus, employees are required to have their ID on.
31 | P a g e 8/2017
VII. General Policies & Procedures
Absences, Requesting a Substitute, Substitute Folder Setting up Subfinder
To set up Subfinder, you must call 832.783.9905, and enter your Employee ID number (found on your paycheck or in Lawson). The system will then ask you for your pin number, which, for the setup process, is the same as your ID. You will then be asked to change your pin number.
Once you have set up your account through the phone, you will need to log on to your online account and update your email. (To log on to your account, follow the directions listed in the bullets under the section titled “Entering an Absence”).
Entering an Absence in SmartFindExpress (Subfinder)
Only after you set up Subfinder will you be able to enter an absence on the computer.
The computer access link is located here, on the Pasadena ISD Web Page (https://pasadena.eschoolsolutions.com/logOnInitAction.do). The site is very user-friendly – just remember to check the date of the absence carefully.
Also, do not exit the program until your absence is confirmed, and the system generates a job number.
SPECIAL NOTE: In order to qualify for a half day, the teacher must arrive by, or leave after, 10:45 A.M. Therefore, if you need to leave prior to that time, it is a full day. If you need to leave after that time, you will enter 11:00 A.M., and your substitute will show up at 11:00 A.M.
Guidelines If you are going to be absent for any reason (planned/unplanned), you must notify your department head, assistant principal and email the principal’s secretary, Meleissa Creel. [email protected].
Unexpected Absences You must request a substitute, using SmartFindExpress, before 6:15 A.M. in order to get a substitute for the day. Please plan ahead in the morning, and do not expect ‘extra substitutes in the building.
Planned Absences – Official Business/Staff Development
If you are planning to be absent for official business or staff development, you must contact your assistant principal at least one week in advance for approval.
After the absence has been approved you will request the substitute using the SmartFindExpress online system.
On the day before the absence, review the SmartFindExpress confirmation to ensure that you have a substitute.
Planned Absences – Personal Business
Notify your department head, assistant principal and Meleissa Creel
Request a substitute using the SmartFindExpress online system
On the day before the absence, review the SmartFindExpress to ensure that you have a substitute
Any absence from the school building must be entered in the SmartFindExpress system
You must report an absence, even if you do not need a substitute
Continued on next page
32 | P a g e 8/2017
Substitute Folder All teachers are required to maintain a current Substitute’s Folder containing lesson plans, procedures, routines, and policies pertaining to the management of the class. Updated copies of class rosters must be kept in the Substitute Folder along with a substitute lesson plan. Teachers should identify, by name and by class, several students who can assist the substitute teacher. An updated attendance roster, a class schedule, a bell schedule, and specific instructions about class rules and attendance procedures should be contained in the substitute’s folder. This folder should be left in a visible place for the substitute teacher, with a copy to remain on file with your department head, prior to the first day of instruction.
Announcements Daily 8th Period Announcements
Announcements will be made each day during the start of 8th period, by Mr. Stock. Information for announcements should be emailed to Mrs. Creel by 10:00 A.M. each day. Use “Announcements” as the subject line. Be sure to include the number days you want the announcement to be made. You may also deliver the announcement (by 10:00 A.M.) to Mrs. Creel.
Planet Rayburn Planet Rayburn will be shown during Advisory each Wednesday. Please contact Marc Ryan for more information.
Gavel Teachers, please make sure you plan ahead on student absences. Karla Gonzalez needs a completed, typed, and emailed list with each student’s ID, as well as legal first and last name, submitted by 1:00 P.M. the day before the students are to be out. The Attendance Office will then make sure their records are also correct. Official attendance, by the sponsor, must be submitted by 9:30 indicating what students are absent. Classroom teachers, taking attendance should still mark these students absent. The attendance office will recode.
Wednesday Advisory Announcements
Digital announcements will be made on Wednesdays during HR. Additional information regarding how to have your announcement included is available on the website.
Attendance Taking Attendance Attendance is documented in Gradespeed. (https://swgradespeed.pasadenaisd.org/gs/Login.aspx?) Attendance is to be recorded every class period of every day. Attendance should be taken within the first 20 minutes of each period. Average Daily Attendance (ADA) is mandated by the state, and must be submitted at 9:30 AM daily. Moreover, it is a piece of our campus accountability, and is included in the Texas Teacher Evaluation and Support System (TTESS). Attendance corrections must be made by completing the appropriate form. You can access the form by clicking here, or using this link (https://sites.google.com/site/samrayburnhighschool/home/attendance-correction). It can also be accessed using the SRHS Tech Website.
Continue on next page
33 | P a g e 8/2017
Withdrawals When a student withdraws from Sam Rayburn, the process is initiated in the front office. There are very specific district/state policies that are followed when withdrawing students, including teachers reporting student’s withdrawal grades. The attendance office/registrar will request a student’s withdrawal grades: these grades must be sent to the person requesting them within 24 hours of the request. The withdrawal procedures are extremely time sensitive and must be complied with. If you have any questions, please contact Angela Garza (02352).
Bookkeeping Guidelines (Juanita Urquiza- Bookkeeper)
Quick Tips:
Create and complete a Cash Collection for any money collected from students.
Never spend over $200 on a purchase that would need to be reimbursed. Individuals cannot be reimbursed for more than $200 without prior approval from the Business Office.
Never spend over $500 without a Purchase Order.
Bus requests are turned into the bookkeeper only after you’ve obtained principal’s approval. A copy of the approval must be attached to the request two weeks in advance of a trip.
Cash or money orders only. Online payments can be made with Visa, Master Card or Discover by going to www.pasadenaisd.revtrak.net.
Athletic fees are not an option. They must be collected within the first six weeks of each semester.
Fundraisers: if a faculty or staff member orders product, hands out product, or collects money then it is not a Booster club fundraiser.
All money raised from a Club or Activity Account fundraiser will stay on campus in the activity or agency account.
Do not purchase office supplies and turn in the receipt to your department head to be reimbursed. Office supplies are ordered through our Vendor.
Money Anyone who collects money from students must use the Cash Collection System. These forms are completed in Lawson. Do not spend money collected to purchase additional items. Do not keep money stored in your room for an extended period of time. Blue deposit lock bags are available for checkout from the bookkeeper. Money stolen from a teacher or from the classroom will require a police report to be filed. Purchases All purchases require approval. Purchasing for a departmental expense requires a Department Head’s approval. Agency Account expenses require an officer and sponsor approval, and documentation in the meeting minutes. Activity account purchases require sponsor’s approval. No purchase over $200 will be considered reimbursable. Any purchase over $500 must have a Purchase Order for any School Budget or Activity Account purchases, and should have a purchase order for an Agency Account purchase.
Continue on next page
34 | P a g e 8/2017
Bus Requests Requests are to be turned in to the Bookkeeper at least 2 weeks prior to the trip date. A copy of the principal’s field trip approval must be attached to all requests. Any requests turned in without the principal’s approval will not be processed. It needs the signature of the Assistant Principal/sponsor responsible for the payment. All buses cost money. If the school budget is paying for the trip, then it requires the Department Heads initial next to the teacher taking the trip. If you are the sponsor of an Activity account, then your signature is all that is needed. Bus requests utilizing Club/Agency funds must have the sponsor and a student officer’s signature.
Checks Checks are not accepted. Cash or money orders only. Online payments can be made with Visa, Master Card or Discover by going to www.pasadenaisd.revtrak.net.
Reimbursements Reimbursement forms can be downloaded from the PISD website – Department – Business Office – Download Forms - Cash Disbursement. (http://www1.pasadenaisd.org/departments/departments_a-_b/business___financial_services)
Approval from your Department Head and Assistant Principal prior to making a purchase is required.
If you are the person in charge of the Activity, you will sign on the “Approved By” line. If you are the Club sponsor, your signature and one of your club officers’ signature is required on
the “Approved By” line. Tape the receipt(s) down to the bottom of the form or use an additional full size sheet of white
copy paper. Do not put tape over any writing on the receipt, and do not fold the receipt in half. Receipts must be itemized. Bring the completed petty cash form and receipts (with department head’s signature if needed) to
the bookkeeper’s office. It will be coded and deducted from your department’s account before the reimbursement check is
requested. Sufficient balances are necessary for reimbursement. Please do not turn in receipts until you have spent at least $25. You will be notified by email that your check is ready. Immediately deposit these checks.
Donations You can obtain a donation receipt from the Bookkeeper for any cash/check donations that are given to the school. Donated money must remain at the school in the activity or agency account.
This is not meant to be a complete list of guidelines, only a quick reference guide. To see a complete list, or get clarification on any of the above informative go to the district website. Go to DEPARTMENTS then the BUSINESS AND FINANCE page. The BUSINESS OFFICE PROCEDURE MANUAL will have complete details. (http://www1.pasadenaisd.org/departments/departments_a-_b/business___financial_services)
Book Room Policies The Bookroom is located in room 1137. Students are able to check out books from the book room before or after school. Teachers should not bring their classes to check out books during the school day. Teachers are encouraged to help students learn how to access online versions of textbooks (when available).
Continue on next page
35 | P a g e 8/2017
End of the Year Students should be encouraged to turn in books prior to the last day of school. Students who do not return a checked out book, will be placed on the Not Clear List and will be charged for the cost of the book. Seniors will be restricted from participating in graduation and other senior activities if they are not clear.
Calendar
Booking Facilities Prior to submitting a request to book a facility, first check the shared SRHS Calendar for availability. If your event is not added to the calendar, A/C will not be provided.
To book the Teaching Theatre, Front Conference Room, or Counseling Conference Room, submit a request through eduphoria! Facilities & Events. Click Here for instructions. Mrs. Creel approves these request. To book classrooms, cafeteria and/or auditorium, request must be submitted through eduphoria! FormSpace. Click Here for instructions. Mrs. Noel Boggs approves these request. Gym requests must go through Shaun Wynn first. Once approval is received from Shaun Wynn, please submit a calendar request through eduphoria! FormSpace. Click Here for instructions. Should you need to book the Teaching Theatre, classroom, auditorium, cafeteria, etc. for a fundraiser you will need to submit two requests, one for fundraiser AND another for calendar. For instructions on requesting a fundraiser Click Here. Library
Use the Website: http://pasadenaisd.libguides.com/TexanLibrary Scroll to bottom, click "sign up for the library," click the day, time slots you want, and fill in all informational fields. A confirmation email will be sent to you with the option of canceling the booking if necessary.
Clinic Policies
Clinic Passes At the beginning of the school year, the nurse will provide each teacher with a stack of nurses passes. Passes should be kept in a secure area. To obtain more passes, teachers need to see the nurse in the clinc. Do not send students, or student aides, to obtain more passes.
Sending a Student to the Clinic When a student indicates that they are ill or in need of clinic services, the teacher should fill out the Clinic Pass and send it with the student. Students will not be allowed into the clinic without the pass. A list of students going on a field trip should be turned in to the clinic at least 24 hours in advance of the trip. Passes can be obtained from the Clinic by a Teacher or Instructional Aide (no students).
Exception: In the case of a health emergency, dial (70911). All phones in the front offices will ring. When your call is picked up please state your name, location and the nature of your health emergency and request the nurse.
Continue on next page
36 | P a g e 8/2017
Communication Mailbox All teachers and instructional aides should have a mailbox assigned by the front office. Mailboxes are located in the Front Office/Mail Room. Please make a habit of checking your mail at least once a day. Important correspondence will be placed in this box, including HR handouts, campus correspondence, administration information, etc.
Intra-District Mail Intra-district mail is placed in your mailbox in an inter-office envelope. Please leave the envelope in the mailroom. If you have intra-district mail to go out, please place it in an inter-office envelope, addressed to the recipient and place it in the large, brown, accordion folder located behind the front desk. The brad must be correctly closed and taped down. Intra-District Mail is delivered/picked up once a day. If you have questions about where the envelope is located, please ask Elsa Gonzalez-Ortiz, our front desk receptionist.
School Outgoing Post Office Mail
If you have letters that need to be sent by US Postal Service to parents/guardians, place the envelopes in the Intra-District Envelope. They will be taken to the Central Office Mailroom, stamped, and sent out.
Personal Outgoing Post Office Mail For your convenience, a locked out-going US Post Office Mailbox is located in the Copy/Mail Room. You are welcome to place stamped mail in the container, which is checked daily by a US Post Office Mailperson. Email All teachers and staff are assigned a district email address. Please check your email at least twice a day. Key information is distributed through email. Email can be accessed using Microsoft Outlook or through the District Website or Office 365.
Emails that include a personal request or announcement should be sent to Meleissa Creel ([email protected]) for approval by Mr. Stock.
If you have an email that is directed to the entire campus, you must first send the contents of the e-mail to your appraiser for approval.
Do not send Chain letters, virus warnings, solicitations, political, religious, jokes, etc. to others. Remember anything that asks you to send to a certain number of other people for luck, blessings, rewards, etc. is a chain email and against district policy.
If you have something related to campus or district fund raising, employee news, etc., you must first have campus supervision approval for campus only emails. Any requests at district level (including group emails to “Administration Building”) should first be approved by our District Communications Department.
Use “Replies”, “Reply to all” and “Blind copies” appropriately.
Remember email is NOT private. It is district property and can be retrieved, examined, and used in a court of law.
Continued on next page
37 | P a g e 8/2017
Keep email professional and to the point.
Common sense is always great advice.
Computer Usage The computer/device assigned to you is for school business, and is subject to administrative/central office review. Personal e-mail linked to any PISD device is not considered private, and is subject to review for compliance with the district electronic use policy. (See PISD policy). Utilizing your personal social networking site, such as Facebook, MySpace, Instagram, Snapchat, KIK Messenger, or Twitter, to communicate with students is not encouraged or recommended. IP Phone/Voicemail Faculty and Staff are assigned a phone extension. This extension is linked to your voicemail. You can access instructions for setting up your voicemail on the district website. Each teacher is assigned a Cisco IP Phone (Exception: floating teachers). Phone calls from off campus are routed through the front office during teaching periods, and calls are sent directly to your voicemail. Emergencies will be sent straight through. (Please see Mrs. Creel for information).
Copy Room Policies
Copy Room Support Personnel Hours: 6:30 A.M. – 2:45 P.M.
Making Your Own Copies There is 1 copy machine reserved for teachers (located on the right side of the copy room when you enter from the main hallway.) Copies are made with a department specific code. (Department Heads have codes)
Requesting Copies
Complete a Copy Form and attach it to your document to be copied
Forms are located on the table by the entrance door
Copies will be completed in the order they are received
Plan ahead. There is a 24 hour turn-around
Special Note: Copies cannot be made straight from ANY book.
Paper Colored Paper and Card Stock is available. Contact Patty Zeiders for more information.
Printing Teachers should only be printing to an approved network printer. Teachers should not print to Aware printers. Teachers should not be sent to any printer. If you need assistance with printing, please contact the Technology Liaisons. Any print job over 20 pages in length must be sent to the copy room printer.
Sam Rayburn Committees
Sam Rayburn has several committees dedicated to improving the experience of all students, parents, faculty and staff.
Continued on next page
38 | P a g e 8/2017
The Safe and Civil Committee is made up of a variety of faculty and staff, headed by Mr. Ayub Mokarzel. Aim of the committee is to create a safe school environment.
The School Improvement Committee is made up of a variety of faculty and staff, headed by Mr. Stock. Aim of the committee is to address school improvement areas related to academics, school pride and teacher morale.
The Grading Committee is made up of teachers, content specialists and administrators. Aim of the committee is to identify and implement best practices in grading.
The Site Based Decision Making Committee is made up of a variety of faculty and staff, headed by Mr. Robert Stock. Aim of the committee is to support the mission and vision of Sam Rayburn High School.
Duty
Duty stations are created to help ensure the safety of everyone on campus. Each teacher is assigned a support duty. These duties include, but are not limited to: monitoring hallways before/after school, bus turnaround duty, lunch duty, sweeping, etc. At the start of each year, a duty roster is created. Duties for activities throughout the school year will have specific duty rosters that will be emailed to the staff as the event becomes closer. It is critical that each person arrives and stays for their duty through the assigned time. All questions regarding duty should be referred to Mr. Ayub Mokarzel.
Conference Periods
Conference periods are a part of the regular contracted work day. If a teacher plans to be off campus during any portion of a conference period, a supervisor must be notified.
Building-Facilities Maintenance
Issues with building/facilities including, but not limited to: ac/heating, custodians, cafeteria, and work orders should be referred to Mr. Ayub Mokarzel.
Work Orders
In the event that issues arise with your room, furniture, or technology, you will need to submit the appropriate work order.
Technology Work Order Request
Issues regarding technology should be submitted in eduphoria! HelpDesk. (http://eduphoria.pasadenaisd.org/STSS/default.aspx)
Building Work Order Request
Any issues pertaining to the structure of a room (i.e. AC, lights, pests, etc.) should be submitted using an online Building Maintenance Workorder. (http://eduphoria.pasadenaisd.org/forms/)
Furniture Work Order Request
If you have damaged or broken furniture, you should submit a Desk/Chair request form. (http://eduphoria.pasadenaisd.org/forms/)
Faculty Lounges
The Main Lounge is located on the 1st Floor next to the cafeteria. Only Faculty and Staff are permitted in the Lounge. The Lounge has soda machines, a snack machine, a microwave, and a refrigerator. Students are NOT allowed in the main lounge.
Continued on next page
39 | P a g e 8/2017
The Office Lounge is located on the 1st Floor in the Front Office suite. There are coffee machines, microwaves and a refrigerator. Students are not allowed in the office lounge. Many departments have a room designated as a lounge. Please contact your Department Head for information.
Faculty & Staff Parking/Permits
Faculty/Staff Parking is available in two main lots: the gym side bus turnaround and the math wing lot. Parking is also available at the back of the school, in front of the tennis courts and on the band side turnaround. Permits should be picked up from the parking lot monitors located in the Annex. Permits should be displayed on passenger side of the windshield. If you forget, or change vehicles for the day, please notify Jerry Thomas so that your car does not get stickered or booted by security.
Field Trips
Blackout Dates These are days that field trips may not be taken. These are located on the SRHS Calendar in Outlook.
Process for Approval
1. Sign in to eduphoria! Click on Formspace; Click on Submit form; Click on General Forms; Click on Request for Off Campus Trip, then fill out the form and submit. (http://eduphoria.pasadenaisd.org/forms/)
2. Teachers will be notified of approval by eduphoria!. Meleissa Creel will then have the field trip added to the SRHS Calendar.
a. Field Trips are NOT APPROVED until notification has been received.
b. Trips cannot be taken during blackout times, which include district UIL events and testing (6 weeks, semester and state exams).
3. Transportation forms can be found on the District Website.
4. Take transportation form to Assistant Principal. Field trips must be approved first by the Department Head. (Assistant Principal Signature should be placed on the Principal Line).
5. Turn transportation form into Patty Huffman’s office for budget code and requisition number. She will bring the form to the Principal for approval.
6. A copy of the Request Form and a roster of students who will attend the trip should be submitted to Meleissa Creel in the Principal’s office 2 days prior to the trip.
7. Students grades must be checked within 48 hours of the field trip date (unless the field trip occurs during week 1 or 4 of the six weeks. During week 1 and 4 of the six weeks, a students’ report card or progress report grades can be used to check for eligibility. Students who are failing at the check time CANNOT participate in the field trip, even if they paid to attend.
8. A list of Students and their ID #’s must be submitted to Janie Delval by 1:00 P.M. the business day prior to the trip so that it can be posted on The Gavel.
9. Coaches/Sponsors must take attendance on a roster during their trip and submit the written attendance record to the attendance office as soon as they return from their trip.
Continued on next page
40 | P a g e 8/2017
10. Field Trip Consent Medical Release forms (Student’s Permission slip) should be carried with you on the trip and should be kept for a retention period of five years. The Field Trip Consent Medical Release forms should be kept with attendance records.
Bus Requests– Please complete the bus/van request. This must first be submitted to the bookkeeper for coding. It will be passed on to Mr. Stock for his signature and mailed to transportation. If your trip date is within three weeks, please fax the form to transportation with a note that a signed and coded copy will arrive later. Please make sure that your contact number is on the form. You are responsible for confirming your bus two days prior to your trip date or your bus may be cancelled. There are now fees for not cancelling a bus.
Bus Costs: $75 flat rate per bus for trips not exceeding 6 hours or 50 miles.
$15 for each additional hour $1.50 for each additional mile. $1.00 per mile if bus is driven by certified coach
Cancellation Costs: If you do not cancel before a bus shows up on campus, there is a 2 hour charge for weekdays ($30), and a 4 hour charge for weekends ($60).
You pay tolls if they are needed at the rate of a passenger vehicle. Van Costs: $0.585 per mile.
You must call 2 business days prior to the trip date to confirm your trip.
Additional costs may be incurred for out of town or overnight trips, i.e., overtime charges, meals and accommodations.
Fundraisers
You must request dates by submitting a fundraiser calendar request through eduphoria!. Once you place a request, you will receive an email of approval, denial, or question. You may view available fundraising dates by checking our shared SRHS Fundraising Calendar in Outlook. For instructions on requesting fundraising dates Click Here. Activity Fundraisers
If you operate as an Activity Account, you must open a PO for this vendor before the fundraiser begins and they must be on the District Bid List. This fundraiser is assigned to the ACTIVITY and not your booster club, the money will remain in the activity account. A fundraiser that is handled by the Activity, and in which money is collected by you, is considered a School Fundraiser. Therefore, the money raised will remain in an activity account on campus.
All Fundraisers
Cash Collection System Used for collecting all fundraising money (Activities & Clubs). Completed through Lawson. Acceptable Methods of Payment Cash, Credit Card (Master Card, Discover or Visa) or Money Order are the only payments that will be accepted. No Checks. The website for online payment, using credit/debit card, is www.pasadenaisd.revtrak.net.
Continued on next page
41 | P a g e 8/2017
Turning in Money When turning in money, separate the bills by denomination. Make sure they are flat and all facing the same way. Count, but do not roll, the coins!
Do not turn in fundraising money to the bookkeeper without knowing how much you are turning in. The bookkeeper will verify money, print and sign the receipt, and have you sign as well. Completing the Paperwork Upon completion of your fundraiser, you need to finish your paperwork by filling out the profit/loss section of the form you have on file with Mrs. Angela Garza.
Furniture
All furniture requests go through your Department Head. If you need an item, you need to request the item through the Department Head. If you want an item removed from your classroom, get approval from the Department Head to remove it. Furniture has been purchased for certain areas, and that furniture should remain in that area. If the furniture is approved for removal from this particular area, you need to notify Mr. Mokarzel, and it will be moved to the proper location.
Do not place furniture in the hallway and ask a custodian to take it away.
Once you relinquish the furniture you cannot ask for it to be returned. Homeroom (HR)
HR teachers have the unique opportunity to get to know a small group of students and provide them with support throughout the year. HR will during Advisory on Wednesdays. On the days that HR meets, the campus will follow the Advisory bell schedule. In HR, teachers will be asked to distribute information, grade reports, monitor student elections, complete surveys, help students get lockers, etc. Also, Homeroom teachers are responsible for showing Planet Rayburn, Sam Rayburn’s news updates.
Inventory It is important that no furniture, filing cabinets, bookshelves, computers, printers and other technology equipment be moved from ANY room without first receiving permission from an Assistant Principal and then completing an inventory tracking form. Our campus is financially responsible for thousands of inventory items and must keep accurate records. If you have questions regarding inventory please see Angela Garza.
Requests for computer supplies, such as mice, speakers, USB cables, etc. should be directed to your Technology Liaison.
Lockers Students will not be assigned lockers unless through a special request.
9th grade Advisory teachers should collect the student names and ID numbers, and send them to Noel Boggs through email. Mrs. Boggs will assign locker numbers and combinations, and return the list to the Advisory teacher to distribute.
10th, 11th, 12th grade HR teachers should follow the 9th grade procedure for any student new to Sam Rayburn High School. For returning students, direct them to visit with Mrs. Boggs in person. If a student has forgotten his/her locker #/combination, send them to see Mrs. Boggs.
Continued on next page
42 | P a g e 8/2017
Marquee/Callouts Marquee Sam Rayburn’s Marquee is used to advertise campus and district events in the community. The Marquee is updated on Mondays. If you have an event that you would like publicized using the marquee, please send an e-mail containing all the details to Mrs. Noel Boggs. Messages can run for any length of time, so please specify the dates the message will need to appear on the marquee.
Callouts Our callout system is another way for us to get information to parents. If you need a message delivered to a large group of students, it can be done through our callout system. Please plan ahead for callouts as we will need time for your messages to be translated and coordinated. Please send all Callout Requests to Mrs. Noel Boggs. Messages should be worded precisely as you want them read on the message.
Not Clears
Any student owing money should be entered into the collection fee pages in Mizuni. Patty Huffman or Meleissa Creel can help you with this process. Money cannot be collected if the information is not on the list. Please input students who owe money into the system immediately following the deadline for payment. Once the information is in Mizuni, Juanita Gonzalez and Elizabeth Bermuda are the only ones authorized to collect the fees and remove them from Mizuni. Please Note: Fees that are owed to a Booster Club CANNOT be placed into Mizuni.
Organizations A list of organizations and their sponsors can be found online. For questions, contact Sarah Burke ([email protected])
Activity Any organization in which the Coach or Sponsor controls the money and activities (Ex: Basketball, Drill). All fundraising paperwork must be completed at the close of the school
year.
Clubs A club is any organization in which 90% of the decisions are made by students. If you wish to become a sponsor of a club, please keep in mind that it is a year commitment at the very least and you are expected to continue until the close of the year. A Club must have a mission statement, must have elected officers, must have scheduled meetings, and must keep meeting minutes for a portion of the meeting. A list of officers must be turned into Mrs. Noel Boggs each year along with the mission statement and meeting minutes. At the close of the year, the club needs to make sure all fundraising paperwork is completed with Mrs. Garza. New clubs must first receive approval from Mrs. Noel Boggs and final approval from Mr. Robert Stock.
Booster Club – Chad Cox A Parent Organization whose purpose is to “boost” the success of an organization. Coaches and Sponsors are not to conduct meetings or have a vote in elections. They are to attend meetings as a spectator. Coaches and sponsors should present to the club what they need help with during the school year. The Booster club decides on how much or which items to support. Booster Clubs must obtain Mrs. Boggs' approval for all fundraisers; however they do not have to be placed on the fundraising calendar because these fundraisers are held off campus. This is required so that the school is aware of where fundraisers are being held in the community and following the activities of the booster clubs.
Continued on next page
43 | P a g e 8/2017
Your Booster Club must submit minutes of the meetings, and the treasury report each month (or
however often they meet, if they are seasonal). The Booster Club must have an outside person audit their
books at the end of each school year, and this report is turned in to Noel Boggs.
Restroom/Hallway Passes
Students are to take care of their restroom needs during passing periods or lunch. If a student needs to leave your room to use the restroom, they should be provided with an admit/hall pass with specific dates and times filled in. Only teachers may pick up admits from the attendance office. Students going to the Nurse or Library should have a specific pass completed by the teacher. Start on Time - 10 Minute Rule Student’s should not be released from a room to go anywhere (even with a pass) for the first and last ten minutes of class. By following this procedure, teachers can help keep the hallways clear and allow for sweeps and accurate recording of tardies.
Room Assignments/ Floating/ Keys
Room Assignments are made by the administrative team. Due to the increase in the number of faculty and students, there has been an increase in the number of teachers who will be assigned to float into rooms. During those times, that classroom becomes the floating teacher’s classroom. It is important for the stationary and floating teacher to work together to create an environment conducive to both teacher’s success. It would be helpful for the stationary teacher to work with the floating teacher to create a space within the classroom for the floating teacher to utilize for storage, etc. Keys are distributed at the beginning of the school year. Keys are cataloged and distributed by Becky Dodson, AP Secretary ([email protected]). During the New Rayburn Faculty Orientation, new staff are provided with their keys. Returning staff will complete a form to receive their keys. Ms. Dodson will notify teachers via e-mail when keys are ready to pick up. Teacher’s keys open their classroom door, storage closet and designated outside doors. Please ask your Department Head for a list of the doors that your key opens. No one is to lend their keys to another teacher, whether it be classroom keys, cabinet, or file cabinet keys. If the key is checked out to them, they turn the key back in, otherwise, the assigned teacher will be responsible for paying for the key.
Sales Tax Charging Sales Tax Any item you sell that becomes the student’s property must include a sales tax. (i.e. T-Shirts, etc.) You should include this 8.25% in your total price and the bookkeeper will break out the amount of tax owed when you bring her the money to deposit.
Tax Free Days We are allowed two tax free days. If you sell T-Shirts your tax free day is the day of delivery, not the days you collect the money. For more questions regarding Tax Free Days, please see Mrs. Patty Huffman.
Special Education Special education is for children who have a disability. It is a service not a place. The faculty and staff must follow certain procedures to decide if a child is eligible for special education. These procedures are written in state and federal laws.
Continued on next page
44 | P a g e 8/2017
All students who receive special education services are assigned to a case manager who is responsible for tracking the students’ grades, attendance, ARD paperwork and collaborating with the general education teacher on parent contact. Each teacher who has a student receiving special education services should always maintain and adhere to up to date ARD paperwork which may include, but is not limited to:
IEP’s (goals and objectives the student is expected to master at a certain percentage by the end of the six weeks),
Testing Pages,
Behavioral Intervention Plans (BIPs),
Present Levels of Performance. All paperwork and collected data (progress reports, report cards, work samples, parent contract) should be kept in a folder in a secure area of the classroom. The IEP is a contract between the school, students, and parents and must be implemented by the teacher and the special education teacher at all times. If a student does not master the goals at the end of the six weeks, documentation of failure must be completed and turned in to the case manager within 5 school days. For questions on Special Education Department Procedures, contact: Delores Whiteside or Kimberly Wynn (Co Department Heads). For questions on Special Education Counseling Services, contact: Tamara Hayman (Transition Counselor)
Student Dress Code Student Dress Code
Student ID’s are to be visible at all times. Please be sure to review the Student Dress Code, outlined in the Student Handbook and online here.
Tardy to Class All Students who are tardy to your classroom should be sent to the nearest tardy station. Teachers will mark the student “tardy” in Gradespeed for purposes of attendance*. Students should not be held after the class dismissal bell, and/or sent late to a class with a pass, for any reason.
*Students being sent from the office area (AP, Counselor, and Nurse) will bring a pass and should not be marked tardy. *Students who reported to your room before the bell, but were sent to the office for an ID or dress code violation, should not be marked tardy.
SRHS Tardiness Policies and Procedures
Keys to Success:
Start your classes on time to give students a positive incentive to get to class on time.
Immediate consequence for unexcused tardy.
Increased adult supervision in hallways.
Smoother hallway flow.
45 | P a g e 8/2017
Continued on next page
Teacher Responsibilities (ALL TEACHERS that have a class during the period after a transition)
Students late to 1st period should be marked in Gradespeed as tardy. For 1st period only, students will not need a tardy pass in order to enter class.
Teachers will take attendance 20 minutes into class for each period with the exception of 9:30AM ADA. After 20 minutes the student should be marked absent.
Do not allow students in without a pass except for 1st period.
Be at your classroom door during transition.
Supervise students in your classroom. Do not allow them to congregate outside of your classroom door.
Supervise the hallway.
Intervene with severe misbehavior and notify administrator or sweeping teacher in your zone.
When passing period ends close your door.
Begin class immediately.
Do not write hallway passes for the first or last 10 minutes of class.
When students arrive in your classroom with a tardy pass from the attendance office, assistant principals office, or tardy station, check the time they left the office. Failure to report to class in a timely manner should be addressed
Sweep Team Responsibilities - Teachers with sweep team duty during conference/lunch/SUCCESS Time
Teachers with sweep team duty assignment during their conference or lunch period should circulate through their designated sweep zone. This should include stairwells and restroom areas.
Conduct positive sweeps. Interact positively with students and teachers.
Prevent students from congregating and keep them moving.
Each member of the team should be designated as one of the following.
Sweeper(s) – Sweep students in your tardy zone to the tardy station and back to class.
Scanner – Scan IDs at the tardy station.
Traffic Director – This person will move students out of dress code or without an ID to another section so they can walk them as a group to the AP or counseling office.
Five tardy stations, along with the AP office, will be sites for tardy admits. Sweep teachers will scan or enter the students ID number into the computer and will print the student an admit to class.
The admit will print out: 1. Name and ID number. 2. Date and time of tardy. 3. The frequency of the sweep. 4. Where the student should report (either to class or office). This is based on the frequency of
the tardiness.
The computer database will track each student’s tardies,
Once your zone has been cleared of students, enjoy your conference period.
During the first few days of the process, this may take longer. As students begin to learn of our expectations, the hall sweep process should take less time.
Tardy student responsibility
Report to the nearest tardy station and present his or her ID.
Return to class immediately with an admit. Failure to do so will be considered truancy.
46 | P a g e 8/2017
Technology Services Support services for technology equipment is offered on campus and through the district.
Once you have attempted to troubleshoot the issue and it is not resolved you will use eduphoria! to submit a technology work order. If the issue is an emergency – you may contact Angela Garza at ext. 02352 so that he can alert Lanna Barajas or Brandon Coslor. Requests for computer supplies, such as mice, speakers, USB cables, etc. should be directed to your Technology Liaison.
Testing
Throughout the school year, testing will occur for various purposes, including, but not limited to: PSAT, SAT, TELPAS, STAAR, EOC, Advanced Placement, etc. Faculty and Staff will have assigned duties during school-wide testing. Testing Calendars and Duty Rosters will be supplied to the staff prior to each testing event. Teachers are required to complete testing training on or before the posted deadline. For more information regarding testing, please contact:
Lacy Youngblood Donald Green Noel Boggs
Travel
Complete travel guidelines can be found online in the Business Office Procedure Manual (http://www1.pasadenaisd.org/departments/departments_a-_b/business___financial_services). Other than conference/workshop registrations, all travel arrangements are taken care of by the individual. The Bookkeeper is not responsible for making hotel, rental car or airline reservations. Conference/Workshop Registrations
If you have been approved to attend a Conference that requires travel, you will need to bring a copy of the registration to the Bookkeeper with Mr. Stock’s approval on it. The bookkeeper will pay your registration.
The bookkeeper must know before the registration is paid what fund is paying for the trip. When traveling with students you must keep receipts for the students. Sponsor/coach receipts for meals are no longer required!
Advances Travel advances for students can be given before you travel, but MUST be followed up with receipts upon return. Student advances are completed through a requisition and require a complete list of the students traveling. Travel Advances for employees will generally not be allowed. Exceptions for emergencies must be approved by the appropriate Associate Superintendent. Plan to book your hotel in advance.
Continued on next page
47 | P a g e 8/2017
Hotel Costs Individuals are required to book your own reservations and submit receipts upon your return for reimbursement. You must get prior approval from the District if your hotel costs are over $115 per night. You will be asked to sign an additional form stating that you are aware that you will not be reimbursed for the full amount if the overage is not approved. If you do not get prior approval, you will still need the form stating you know that you will not be reimbursed for the full amount before the District will reimburse for any costs. You must print and take with you the Hotel Occupancy Tax Exemption Form. We are exempt from state tax but must pay city tax for hotel rooms. Travel Reimbursement Forms Travel reimbursement forms can be found on the district website. (http://www1.pasadenaisd.org/cms/One.aspx?portalId=80772&pageId=1338106). You should print a new travel reimbursement form from the website each time that you travel. The form is updated periodically and the per diem for meals and mileage may change. If you have not traveled before, review the form with the Bookkeeper. Expenses may or may not be refunded without original receipts. Credit card statements will no longer be accepted by the district. See Bookkeeper for circumstantial clarification.
University Interscholastic League
According to The University Interscholastic League (UIL) constitution the objective is to enhance students’ educational experience, prepare them for citizenship by providing interschool competition, and establish rules and procedures for competition. Our district, 22-6A, is composed of 9 high schools: Dobie, South Houston, Rayburn, Pasadena, Memorial, Pearland, Dawson, Alvin, and Manvel. Students from these schools may compete through academics, music, drama or athletics under the guidelines of the UIL. A vast array of UIL events are available for students at Sam Rayburn. Students who are interested in joining a team must contact the respective coach/director of that team/event. The UIL has eligibility criteria that must be met as well. Teams practice and compete according to UIL guidelines throughout the year and respective seasons. Competing students have the opportunity to advance through the UIL framework to state competition either as teams or, in some events, as individuals. Many Rayburn teams and individuals have advanced in the state playoff system and have excelled in past years. Students must maintain grade eligibility to participate in various activities. Eligibility applies to all students participating in Academics, Athletics, Fine Arts, Career and Technology, or any other school-related extracurricular activity. Academic eligibility is a Texas state law (Texas Education Code 33.081) and does not apply only to UIL events. All sponsors of these activities are required to adhere to all eligibility rules as outlined in the TEA/UIL Side by Side document.
Continued on next page
48 | P a g e 8/2017
UIL events/competitions: Academics Athletics Music/Drama
Accounting Baseball Regional Marching
Calculator Applications Basketball Solo/Ensemble
Computer Applications Cross Country Sight Reading
Computer Science Football One-Act-Play
Current Events/Issues Golf
Literary Criticism Soccer
Mathematics Girls’ Softball
Number Sense Swimming
Ready Writing Tennis
Science Team Tennis
Social Studies Track and Field
Spelling and Vocabulary Girls’ Volleyball
Cross- Examination Debate
Lincoln-Douglas Debate
Informative Speaking
Persuasive Speaking
Poetry/Prose
Feature/News Writing
Editorial/Headline Writing
Web Store/Revtrak and Credit Card Payments
Faculty and Staff can set up fees/merchandise to be paid at the web store. Instructions for setup are found in the Bookkeepers office. Those who have utilized this option have found it to be a helpful solution to the hassle of collecting money. Below is an example of a note that goes out to parents on how to pay their student’s laundry fee using the Webstore.
Sample Web Store Note for Parents
1. Go to http://pasadenaisd.revtrak.net 2. Click on Sam Rayburn High School 3. Click on Class Fees 4. Scroll down to Laundry Fees 5. You will need to know your student’s ID number, and preferably the Coach’s name. 6. An email notification will be sent to the parent and the Bookkeeper. 7. The bookkeeper will forward the mail to the Coach.
49 | P a g e 8/2017
Terms to Know
Advisory Formerly referred to as Homeroom; teachers follow the same students from 9th thru 12th grade
Annex Located in the NW corner of the campus next to the gyms
ARD Meeting Special Education meetings held to determine educational programming for students with disabilities
Commons Open area in front of the cafeteria
Edgenuity Computer based credit recovery system
The gavel Daily announcements sent via e-mail
IEP Educational plan for Sp. Ed. Students, will be given to regular education teachers by case managers
Case Managers Sp. Ed. Teacher responsible for specific Sp. Ed. Students; usually the advisory teacher
Modifications Page Specific curriculum and assessment modifications and accommodations needed for a Sp. Ed. Student
Planet Rayburn Daily information & announcements broadcast through video streaming during 5th period
Support Facilitation Regular Education Class with Sp. Ed. Support
Support Facilitators Special Education Teacher on para professional helping in a regular education classroom
Teacher Central Main teacher’s lounge
21st Century/ACE Grant that pays for after school enrichment programs
Rayburn’s Alphabet Soup
ARD Admission, Review, and Dismissal AVID Advancement via Individual Determination ELA English Language Arts ELL English Language Learner EOC End of Course Exam ESL English as a Second Language IPC Integrated Physics and Chemistry IEP Individualized Education Plan IDEA Individuals with Disabilities Education Act ISS Independent Study Center IT Instructional Technology LEP Limited English Proficient TTESS Texas Teacher Evaluation and Support System RPTE Reading Proficiency Test in English SF Support Facilitation SIOP Sheltered Instruction Observation Protocol STAAR State of Texas Assessment of Academic Readiness TAKS Texas Assessment of Knowledge TEKS Texas Essential Knowledge and Skills TELPAS Texas English Language Proficiency Assessment System UIL University Interscholastic League WICOR Writing, Inquiry, Collaboration, Organization, reading PCC Professional Learning Communities SDI Specially Designed Instruction
50 | P a g e 8/2017
VIII. Professional Standards Texas Teacher Evaluation and Support System (T-TESS)
A copy of the appraisal calendar can be found here. TTESS is the State's approved instrument for appraising its teachers and identifying areas that would benefit from staff development. Cornerstones of the process include a minimum of one 45-minute observation, and completion of the Teacher Self-Report form. TTESS includes sixteen dimensions, within four domains. The domains are:
1. Planning 2. Instruction 3. Learning Environment 4. Professional Practices and Responsibilities
Orientation
All teachers are required to participate in TTESS teacher orientation. For more information, contact Allison Lewallen
Walkthroughs
Administrators will conduct walkthroughs throughout the year. Walkthroughs will be quick visits ranging from 5-15 minutes. The focus of the walkthroughs will address the various domains and dimensions of TTESS. Some administrators will use portable devices (smartphones/netbooks/tablets) to complete walkthroughs.
Complaints/Grievances See Policy DGBA series
Employees are provided with an orderly process for the prompt and equitable resolution of complaints. Whenever feasible, complaints should be resolved at the lowest possible administrative level. A complaint under this policy includes grievances concerning an employee’s wages, hours or conditions of work and specific allegations of discrimination in employment on the basis of gender (including allegations of sexual harassment), race, religion, national origin, age, disability or on the basis of the employee’s exercise of constitutional rights. Informal administrative conferences will be held to address complaints that have been filed. All complaints arising out of an event or related series of events must be addressed in one complaint. An employee is precluded from bringing separate or serial complaints concerning events about which the employee has previously complained. Costs of a complaint shall be paid by the party incurring them. In resolving complaints, time is of essence. All time limits shall be strictly complied with, unless extended by mutual consent. All references are to district business days
The appropriate administrator at each level shall respond to the employee within ten work days after receiving a response to appeal to the next level. Written complaints shall receive a written response. The employee has ten work days, after receiving a response, to appeal to the next level. The complaint shall be considered concluded if the employee does not appeal within that limit.
Continued on next page
51 | P a g e 8/2017
Employees shall be entitled to administrative review conferences, as outlined in Level One and Level Two below, and to informal presentation of the complaint to the Board, as specified in the Level Three section, unless the board grants a hearing. If an employee alleges specific facts in writing that, if true, could constitute a violation of the employee’s common law, statutory or constitutional rights, the superintendent or designee shall investigate the allegations. If the employee does not accept the superintendent’s or designee’s resolution at Level Two and requests a Board hearing, the superintendent shall schedule a hearing as specified in Level Three. Level One An employee who has a complaint must file within seven days of the date the employee first knew, or with reasonable diligence should have known, of the decision or action giving rise to the complaint or grievance. Level Two If the outcome of the conference at Level One is not to the employee’s satisfaction, the employee may make a written request, on a form provided by the district, to meet with the superintendent or designee. The meeting shall be held within ten business days after the superintendent or designee received the request to discuss the complaint. Level Three If the outcome at Level Two is not to the employee’s satisfaction, the employee must present the complaint to the Board of Trustees with ten business days after receipt of a response. The board shall designate a portion of its regular meeting to hear employee complaints; however, it shall not deliberate, discuss or decide, with respect to any subjects not included in the written notice (posted agenda) for the meeting, other than to propose to place the matter on the agenda for a subsequent meeting. The lack of action by the board upholds the administrative decision at Level Two. The board president may set reasonable time limits on complaint presentations. The board shall listen to the complaint, but is not required to take any action. Neither the board nor the administration shall unlawfully retaliate against, harass, coerce or intimidate any employee for bringing a complaint under district policy, or for cooperating or participating in any external investigations by federal or state oversight agency, including, but not limited to, the Texas Education Agency, U.S. Department of Education Office of Special Education Programs or Office for Civil Rights, and any other investigative or monitoring agencies or offices.
Professional Dress See policy DH
The professional standard of dress requires that staff members should be readily distinguishable from students. Role modeling is a part of the employee’s professional responsibilities. According to DH(LOCAL) the dress and grooming of District employees shall be clean, neat, in a manner appropriate for their assignments, and in accordance with any additional standards established by their supervisors and approved by the Superintendent. Employees shall be expected to abide by the dress and grooming standards specified for students in FNCA and the Student Code of Conduct.
Continued on next page
52 | P a g e 8/2017
Further dress code standards as set out in the Student Code of Conduct include the following:
Articles of clothing, garments, makeup and accessories with inappropriate decorations or advertisements are prohibited. This includes, but is not limited to, any item that depicts the occult, gang membership, death, suicide, violence, drugs or alcohol.
The hem length of all skirts and/or jumpers must be no higher than 2 inches above the kneecap.
Shirts and blouses must be buttoned within one button of the throat.
Halter tops and shirts or blouses with plunging necklines are prohibited.
All tattoos must be appropriately covered.
Males are not permitted to wear earrings of any type. Employees are not permitted to wear other nontraditional piercings such as nose, lip, etc.
Further guidelines for School District employees:
Male employees shall be allowed to wear a well-trimmed mustache and beard.
Male employees shall wear collared dress shirts or collared polo shirts
Employees may not wear tennis shoes, flip-flops, crocs or other casual footwear.
Employees shall not be allowed to wear jeans. Pants/slacks must be ankle length/full length/Capris. Gauchos are not allowed. Leggings are not allowed.
Jeans are to be worn on campus ONLY on Fridays with a spirit shirt. Spirit days for employees in any administration building or ancillary facility are limited to the first Friday of every month, unless an exception is granted by the Superintendent.
When attending off-campus functions, such as workshops, staff development, etc., all employees are to dress professionally, regardless of the day of the week.
Male employees are not required to wear ties.
Female employees are not required to wear hose.
Exceptions Dress requirements may be relaxed by the building administrator for field trips or special designated days throughout the year (limited to once per month unless approved by the Superintendent or for campus-sponsored staff development programs on non-instructional days). On these days, tennis shoes and jeans may be allowed. Only physical education personnel may wear shorts, and only in the performance of physical education/coaching responsibilities. Special permission to make alterations to the dress code will still be possible for religious, job-related, and/or medical reasons. The supervisor should be addressed if there are any questions concerning dress code.
Friday Spirit Days Faculty and Staff may wear appropriate jeans on Fridays along with a Sam Rayburn Spirit Shirt or college shirt.
Sexual Harassment See policy series DH, DIA, FNC, FFH
The district will not tolerate any instance of sexual harassment in the workplace among employees or students. All violations of the district’s sexual harassment policies are considered serious. All sexual harassment allegations must be reported to the principal, the employee’s supervisor, the appropriate associate superintendent or to the district’s Title IX Coordinator. Every effort is made to protect the rights of all employees involved in the complaint.
A digital copy of this handbook is available and includes links to various supplementary documents and information.