sample draft cpi materials and correspondence materials.pdf · the election for one (1) cehd...

SAMPLE DRAFT CPI MATERIALS AND CORRESPONDENCE

Prepared by Jason Whisenant February 9, 2011

Table of Contents

I. Activity Timeline ........................................................................................................................ 2

II. PI Census Data Request ............................................................................................................. 3

III. Census “Thanks” ........................................................................................................................ 4

IV. Census & Seat Allocation Spreadsheet ...................................................................................... 5

V. Nomination Request .................................................................................................................. 6

VI. Confirmation of Nomination ..................................................................................................... 7

VII. Election Announcement ............................................................................................................ 8

VIII. Election Results .......................................................................................................................... 9

IX. Vice Chair Nomination Request ............................................................................................... 10

X. Confirmation of Vice Chair Nomination .................................................................................. 11

XI. Vice Chari Election Announcement ......................................................................................... 12

XII. Solicitation for Service on External Committees ..................................................................... 13

XIII. SAMPLE Funding Memo .......................................................................................................... 14

XIV. Monthly CPI Newsletter Distribution to PI Community .................................................. 15 – 18

XV. Monthly Meeting Announcement and Newsletter Solicitation .............................................. 19

XVI. Bylaws .............................................................................................................................. 20 – 22

XVII. Summary of Communication and Outreach .................................................................... 23 – 24

XVIII. TAMUCC Presentation Slides ........................................................................................... 25 – 30

(4) Election period begins. List of confirmed nominees and election instructions sent to PIs in Colleges/Units with open CPI Seats

(6) Vice Chair election announcement to CPI members.

(2) Solicitation for nominations sent to PIs in Colleges/Units with open CPI seats

January February March April ‐ August September October

(1) Notice sent to Departments/Units requesting updated PI list. CPI seat allocation spreadsheet updated to determine number of allocated seats per college/unit.

DRAFT Annual CPI Timeline

(7) Vice Chair results announced, CPI Chair selects new members of the CPI Executive Committee; ratify at Sept. meeting

(3) Nominees contacted to confirm their willingness to serve if elected. (8) Appreciation of

service memos sent to outgoing CPI members ; new member orientation lunch with CPI Officers

(5) Election memo sent to newly elected members, their Dean, DH, CPI and College/Unit PIs.

(12) Thank you memos distributed to those colleges/units who have contributed to CPI’s annual expenses.

(9) Funding memos sent to research administration offices

(10) President makes annual presentation at CPI’s first meeting in September; proposed EC members ratified by full council

(11) CPI meeting discussion topics and agenda items determined by the CPI Executive Committee at monthly coordination meetings.

DRAFT CPI MATERIALS (2.9.11) of 30

Reply requested: 2009-2010 Principal Investigator CensusFrom: Council of Principal InvestigatorsTo:BC:Date: Wednesday - March 24, 2010 3:51 PMGood afternoon, The Council of Principal Investigators (CPI), in coordination with the Office of the Vice President for Research, is nowconducting the annual 2010 spring Principal Investigator census. A Principal Investigator is defined as any full-time member of Texas A&M University, The Texas A&M Health ScienceCenter, The Texas Transportation Institute, Texas AgriLife Research or Texas Engineering Experiment Station who is aPI or Co-PI on at least one externally reviewed and funded project or grant within the previous three years. To facilitate the 2009-2010 PI census, each Department/Unit Head is asked to review the attached 2008-2009 PI censuslist for their respective department/unit; update as appropriate; and the updated spreadsheet by close of businesson March 3, 2010.

Your assistance is greatly appreciated. If you have any questions in the interim, please call or email me at yourconvenience. Best regards,


Thank you for your assistance with the 2010 Principal Investigator Census.From: Council of Principal InvestigatorsTo:BC:Date: Monday - June 7, 2010 1:40 PMGood afternoon, With your assistance, the Council of Principal Investigators (CPI), in coordination with the Office of the Vice Presidentfor Research and Graduate Studies, completed the annual 2010 spring Principal Investigator census. Your assistance is greatly appreciated, and on behalf of the CPI and the Vice President for Research and GraduateStudies, thank you for all of your work in supplying the census data for your department and/or unit. Best regards,


Component/College/Unit Current P.I.s2010‐11

Seats PI/N2011‐12

SeatsTAMU ‐ Engineering 438 9 8.76 9TAMU ‐ Agriculture and Life Sciences 337 7 6.74 7TAMU ‐ Science 244 5 4.88 5Texas Transportation Institute 152 3 3.04 3AgriLife Research‐Non COALS 135 3 2.70 3TAMU ‐ Geosciences 126 3 2.52 3TAMU ‐ Veterinary Medicine 136 3 2.72 3TAMU ‐ Liberal Arts 126 3 2.52 3TEES‐Non COE 32 1 0.64 1TAMU ‐ Education and Human Development 68 1 1.36 1HSC ‐ College of Medicine 68 1 1.36 1TAMU ‐ Qatar 50 1 1.00 1TAMU ‐ Architecture 52 1 1.04 1HSC ‐ School of Rural Public Health 28 1 0.56 1HSC ‐ Baylor College of Dentistry 40 1 0.80 1TAMU ‐ Business 25 1 0.50 1HSC ‐ Institute of Biosciences and Technology 20 1 0.40 1TAMU ‐ Bush School 15 1 0.30 1TAMU ‐ Galveston 20 1 0.40 1TAMU ‐ Libraries 8 1 0.16 1

2120 48 48

N=50

Draft Spring 2011‐'12 Census/Seat Projections


Nomination Request for TTI Representative to CPI (closes at noon on April 7, 2010) From: Council of Principal InvestigatorsTo: [email protected]:Date: Thursday - April 1, 2010 3:27 PMApril 1, 2010 MEMORANDUM TO: Principal Investigators in the Texas Transportation Institute (TTI) FROM: Council of Principal Investigators (CPI) SUBJECT: Nomination Request for TTI Representative to CPI The Texas Transportation Institute will have an open seat on the Council of Principal Investigators beginning September1, 2010. For information on the annual PI census and how seats on the CPI are allocated to each college/unit, seehttp://cpi.tamu.edu/records/bylaws.html As a Principal Investigator, you may nominate a PI (including self nomination) from TTI to serve on the CPI to fill thisvacated seat. Nominees will be asked to confirm their willingness to serve if elected by providing a brief statement aboutwhy they want to serve on the CPI. To nominate a TTI representative to CPI, follow these steps: 1) Go to http://cpi.tamu.edu/voting/2010/pi-nominations/TTI/ 2) Log in using your NetID and password (for issues retrieving your NetID and password, contacthttp://gateway.tamu.edu/) 3) Select a nominee from those listed and select "Submit" at the bottom of the page After the nomination period closes at noon on April 7, 2010 the final list of nominees, their election statements, andelection instructions will be compiled and sent to your attention.

*This CPI seat has a three-year term from September 1, 2010 through August 31, 2013, with meetings taking place the 2nd

Wednesday of each month from 11:30-1:15 p.m. (lunch provided) CPI members may be nominated by the CPI Chair orExecutive Committee to serve on various committees throughout the course of their CPI term. Should you have any questions, please contact the CPI Coordinator at 979-458-1861 or [email protected].


Confirmation of CPI Nomination (Reply Requested) From: Council of Principal InvestigatorsTo:BC:Date: Thursday - April 8, 2010 11:34 AMCongratulations, you have been nominated for election to the Council of Principal Investigators (CPI) as a representativeof your college/unit. Before the election takes place, the council asks that each of the nominees confirm their willingnessto serve if elected by providing a brief statement about why they want to serve on the CPI. Please reply back to this email with this brief statement at your earliest convenience. These will be included with thename and website of the confirmed nominees during the election period, which will take place from Friday April 9, 2010through April 15, 2010. If you do not wish to be considered as a nominee for election, please reply to this email that you decline thenomination. If you have any questions, please call or email the CPI Coordinator at 979-458-1861 or [email protected].


College of Education and Human Development CPI Elections Now Open Through noon, April 19, 2010From: Council of Principal InvestigatorsTo: [email protected]: Monday - April 12, 2010 10:06 AMDear Principal Investigators in the College of Education and Human Development (CEHD), The election for one (1) CEHD representative to CPI is now open through noon on April 19, 2010. The newly electedCPI member will serve a 3 year term beginning September 1, 2010. The nominees were asked to provide a brief statement about why they wanted to serve on the CPI if elected. Thesestatements, if provided, are included in the election page through the link listed below. To vote, follow these steps: 1) Go to http://cpi.tamu.edu/voting/2010/pi-elections/CEHD 2) Log in using your NetID and password (for issues retrieving your NetID and password, contacthttp://gateway.tamu.edu/) 3) Select one (1) nominee from those listed and select "Submit" at the bottom of the page For any questions or problems about the election process, please call or email the CPI coordinator at [email protected] orcall 979-458-1861.


2010-2011 College of Geosciences CPI Election ResultsFrom: Council of Principal InvestigatorsTo: DiMarco, Steven; Richardson, Mary Jo

CC: Chapman, Piers; [email protected]; [email protected]; [email protected]

BC:Date: Thursday - April 22, 2010 12:42 PMApril 22, 2010 MEMORANDUM TO: Dr. Steve DiMarco

Associate Professor, Department of Oceanography;

Dr. Mary Jo RichardsonRegent's Professor, Department of Oceanography;

CC: Dr. Kate C. Miller

Dean and Professor of Geology, College of Geosciences;

Dr. Piers ChapmanProfessor and Department Head, Department of Oceanography; Principal Investigators, College of Geosciences;

Council of Principal Investigators

FROM: Dr. Nancy Amato2009-2010 CPI Chair, Council of Principal Investigators

SUBJECT: 2010-2011 College of Geosciences CPI Election Results

As CPI Chair, I want to thank each of the nominees who ran for election to the Council of Principal Investigators from theCollege of Geosciences. I also want to thank Drs. Lisa Campbell and Norman Guinasso, who have served as two of thethree representatives from Geosciences on the CPI. Dr. Campbell served the last six years (two consecutive terms) on theCPI and Dr. Guinasso has served the last three years, including serving as the 2008-2009 CPI Chair and 2009-2010 PastChair. Dr. Campbell's and Dr. Guinasso's current CPI term expires on August 31, 2010, both will be eligible for re-electionin 2011.

Now that the CPI nomination and election period has ended, it is an honor to congratulate the following individuals ontheir election (as the top vote-getters for their college/unit) to the Council of Principal Investigators (CPI) asrepresentatives of College of Geosciences:

DiMarco, Steve (Oceanography)Richardson, Mary Jo (Oceanography) The Council of Principal Investigators consists of individuals elected to represent Principal Investigators (PIs) frommembers of the Texas A&M research community. The Council is committed to the continued improvement of theresearch environment for students, faculty, and staff. Specifically, the CPI and the PIs it represents, endeavor to workwith administration to provide an effective and efficient university organization, to achieve the goal of being nationallyrecognized and competitive in research and teaching.

"The Council meets monthly to address specific issues concerning the research and graduate environments. Appropriaterecommendations are discussed with and implemented through the appropriate organizations or administrative offices." -CPI Bylaws, Section 1. Purpose of the Council


Request for Nominations for the 2010-2011 CPI Vice Chair (Open through noon May 3, 2010) From: Council of Principal InvestigatorsTo: [email protected]:Date: Thursday - April 22, 2010 8:57 PMCPI Members, On-line nominations for the 2010-2011 CPI Vice Chair are now being accepted through noon, May 3, 2010. (nomination instructions are located at the bottomof the page)

As an elected CPI member, you may select up to two (2) CPI members to nominate for the 2010-2011 CPI Vice Chair. The Vice Chair term is from September1, 2010 to August 31, 2011. This position will also serve as the 2011-2012 CPI Chair, with the term beginning on September 1, 2011 and ending on August 31,2012. (CPI Bylaws, Section 3. Council Officers & Committees, 1) Selection of Officers)

To be eligible for nomination as Vice Chair of the CPI, a current member must have completed at least one year of service on the CPI at the time of thenomination.

"The Vice Chair shall serve in the Chair's absence and shall assume the Chair if the Chair can no longer serve. The Immediate Past Chair provides historicalperspective and continuity between the previous and present year's activities of the Council. The Officers will complete a yearly summary of Councilactivities." (CPI Bylaws, Section 3. Council Officers & Committees, 2) Duties of Officers)

Each nominee will be asked to confirm their willingness to serve if elected. Nominees interested in the position will be asked to provide a brief statement aboutwhy they want to serve as the 2010-2011 CPI Vice Chair and 2011-2012 CPI Chair. The statements should be submitted to [email protected] before close ofbusiness on May 2, 2010 so they can be made available to the CPI membership prior to the election which will be held May 4 - noon on May 10, 2010.

Nomination instructions are as follows:

1) Go to http://cpi.tamu.edu/voting/2010/pi‐nominations/10vicechair 2) Log in using your NetID and password (for issues retrieving your NetID and password, contact http://gateway.tamu.edu/)

3) Enter your name and select up to two (2) nominees from those listed and select "Submit" at the bottom of the page.

Should you have any questions, please call or email me at your convenience.

Best regards,


Confirmation of CPI Vice Chair Nomination (Reply Requested) From: Council of Principal InvestigatorsTo: [email protected]:Date: Friday - April 30, 2010 9:17 AMCongratulations, you have been nominated for election as the 2010-2011 CPI Vice Chair. Before the election takes place, nominees are asked to confirm theirwillingness to serve if elected by providing a brief statement about why they want to serve on the CPI as Vice Chair. Please reply back to this email with this brief statement by noon, Monday May 3, 2010. These statements will be included with the name and website of theconfirmed nominees during the election period, which will take place from May 4, 2010 through May 10, 2010. If you do not wish to be considered as a nominee for election, please reply to this email that you decline the nomination. If you have any questions, please callor email the CPI Coordinator at 979-458-1861 or [email protected].


Election for the 2010-2011 CPI Vice Chair Now Open through noon May 10, 2010)From: Council of Principal InvestigatorsTo: [email protected]: [email protected]:Date: Tuesday - May 4, 2010 2:18 PMCPI Members, The election for the 2010-2011 CPI Vice Chair is now open through noon on May 10, 2010. Election instructions are asfollows: 1) Go to http://cpi.tamu.edu/voting/2010/pi‐elections/10vcelection/ 2) Log in using your NetID and password (for issues retrieving your NetID and password, contact http://gateway.tamu.edu/)

3) Enter your name and select one (1) candidate from those listed and select "Submit" at the bottom of the page.

Should you have any questions, please call or email me at your convenience.

Best regards,


Request for CPI volunteers to serve on external committees (reply requested by close of business, 6/11/10)From: Council of Principal InvestigatorsTo: [email protected]; [email protected]: [email protected]; [email protected]:Date: Tuesday - June 1, 2010 3:34 PMCPI Members, We need to identify volunteers to replace exiting CPI members on external committees, task forces and working groups,which include:

University Centers & Institutes Task ForceGraduate Experience Task ForceEconomic Development and Corporate Relations Working GroupTAMU Rules Committee on Background ChecksLaboratory Safety Committee for Texas A&MTransportation Services Advisory CommitteeResearch Foundation PI Advisory Committee

Information on CPI committees (schedules, current representatives, etc.) can be found at http://cpi.tamu.edu/committees. If you have any questions, please contact the CPI Coordinator at [email protected] or 979-458-1861. If you are interested in serving on any of these groups, please reply back to this email by close of business, Friday,June 11, 2010.Thanks, Nancy --|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||Nancy M. AmatoProfessorParasol Lab, Department of Computer Science and Engineering425H HR Bright BuildingTexas A&M University, 3112 TAMU, College Station, TX 77843-3112tel: +1-979-862-2275, fax: +1-979-458-0718email: [email protected], url: http://parasol.tamu.edu/~amato/|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||



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February 2011 CPI NewsletterFrom: Council of Principal InvestigatorsTo: [email protected]:Date: Tuesday - February 8, 2011 11:24 AM Principal Investigators, The agenda and CPI Newsletter for the February 9, 2011 CPI meeting (Rudder 401; 11:30-1:15 pm) are available on the CPI websiteat http://cpi.tamu.edu/CPI_2.9.11.pdf. The meeting will feature a demonstration of the EPIK-MAESTRO Researcher Portal by Ms.Leonarda Horvat, Chief Information Officer & Director, Information Systems, TEES. If you plan to attend in person as an observer,please email [email protected]. Routinely, CPI meetings are held the 2nd Wednesday of each month from 11:30-1:15 pm. The meetings are open to the public andare webcast live at http://ttvn.tamu.edu/webcasts on Channel 20. Previous CPI meetings can be viewed at http://cpi.tamu.edu/videos. Our monthly electronic newsletter is included below and includes items of interest to the research community. Please send commentsregarding the newsletter to [email protected]. To learn more about CPI membership, activities and initiatives, visit http://cpi.tamu.edu. Sincerely,

Terry Thomas, Ph.D.Chair, Council of Principal Investigators

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++CPI Newsletter ? February 2011

++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ Included in this issue are updates/information on: - Preview of March 9, 2011 CPI Meeting- Biosafety Advisory Committee- Leadership Management System (LMS)- Laboratory Safety Advisory Committee- Graduate Student Support Changes- Overview of AUP and IBC permit process including Biosafety/Occupational Health Program- System Regulation and University Rule/SAP Update- Limited Submission Funding Opportunity for Texas A&M University- Student Research Week (SRW) ? Request for Judges- AggieWorks- IFSS Workshop Series: Deemed Export Control Attestation- Fulbright Scholar Workshop- Texas A&M University and The National Council on Science and Technology (CONACYT) Proposals- PI-DISCUSS listserv established to facilitate PI communication Preview of March 9, 2011 CPI Meeting--------------------------------------------------The next CPI meeting is Wednesday, March 9, 2011 from 11:30 am. - 1:15 pm. in Rudder 601. Dr. Sherry J. Yennello, RegentsProfessor of Chemistry and Associate Dean for Faculty Affairs in the College of Science, will discuss Texas A&M?s ADVANCECenter for Woman Faculty. Contact:Dr. Terry Thomas, [email protected] Biosafety Advisory Committee‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐The Biosafety Advisory Committee submitted its recommendations in early January to Dr. Jeffrey Seemann, Vice President for


Research and Graduate Studies, Texas A&M University and Chief Research Officer, The Texas A&M University System. Thecommittee is awaiting an executive response in February. We will share the recommendations and the executive response with theCPI members when they become available.

Contact:Dr. Bhanu Chowdhary, [email protected] Dr. Greg Reinhart, [email protected] Dr. Terry Thomas, [email protected] Leadership Management System (LMS)--------------------------------------------------The committee charged with selecting the next learning management system (LMS) for the university is hosting two university-wideforums to solicit open feedback from the university community about LMS features for the next system. Forum 1 - Thursday,February 3, 2011, 3:00 ? 4:00 p.m., Koldus 111; Forum 2 ? Monday, February 28, 2011, 10:00 ? 11:00 a.m., Koldus 111. Please consider attending one of the forums if you are interested. While you are welcome to attend both meetings, the shortpresentation by the committee will be identical at both forums. The committee is planning vendor demos for later in the spring semester. The following site has links to set up ?test? classes if youwant to try Bb Learn, Moodle, and Sakai: https://wikis.tamu.edu/display/lmsreview/ Contact:Dr. Kim Dooley, [email protected] Laboratory Safety Advisory Committee--------------------------------------------------TAMU faculty who have graduate and undergraduate students working and/or doing research in their labs for credit should informthese students that they are required to acknowledge on Howdy that they have received lab safety training. Students can access theLab Safety Acknowledgement information through their MyRecord page on Howdy. Contact:Dr. Mary Bryk, [email protected]

Graduate Student Support Changes--------------------------------------------------In response to the reduction in FY12 funding for the Division of Research and Graduate Studies, there will be changes to thedistribution of the graduate support funds that are facilitated by the Division. The current university policy mandates that resident state tuition be paid for all graduate assistants. The new generalguidelines for tuition payments for FY12 mandate that resident tuition be paid for up to 5 years (for students admitted without amaster?s degree) and 4 years (for students admitted with a master?s degree) for doctoral GATs and GARs employed by academicdepartments and GANTs supporting teaching. Resident tuition for doctoral graduate assistants funded by external grants and contracts will be paid from those grants andcontracts, where the granting agency permits. Resident tuition for doctoral graduate assistants working in support of teaching[GATs and GANTs (if supporting teaching)] will be paid from a pool of base funds allocated to each college. Colleges will also beallocated a set of flexible tuition funds that can be used strategically by colleges to support competitive tuition and fees efforts forgraduate assistants, such as: tuition for doctoral GARs and GANTs (not supporting teaching) and for tuition for select master?sgraduate assistants. Further each college will receive an additional allocation of strategic support funds that may be used in a variety of ways toenhance graduate programs. Lastly the competitive fellowship programs, Merit, Diversity, and Pathways to the Doctorate,were revised and targeted in ways that are consistent with university priorities. Contact:Dr. Karen Butler-Purry, [email protected] Overview of AUP and IBC permit process including Biosafety/Occupational Health Program--------------------------------------------------An overview of the AUP and IBC permit process including Biosafety/ Occupational Health Program will take place on February 18,2011, 10:30 a.m. to 12:00 p.m. in the General Services Building, 101AThe training will cover how to work effectively with the Institutional Animal Care and Use Committee and the Institutional Biosafety


Committee to gain approvals. This training session is open to all Texas A&M faculty, staff, and graduate students who would like tolearn about the application processes for Animal Use Protocols (AUP) and/or Institutional Biosafety Committee (IBC) Permits.Compliance staff from both committees as well as Biosafety Occupational Health Program will be present to discuss their applicationprocesses and field questions. All faculty, staff, and graduate students who plan to support research with animals and/or biohazardsare encouraged to attend.No RSVP necessary; for additional information call (979)458-1467 or visit http://biosafety.tamu.edu/,http://researchcompliance.tamu.edu/ System Regulation and University Rule/SAP Update--------------------------------------------------NEW University rule 11.03.99.M1, Shortened Courses, NEW University rule 33.99.08.M2, On-campus Employment of internationalstudents, revised rule 15.01.01.M2, Administration of Sponsored Agreements, SAP 15.03.99.M0.01, Use of Animals in Research,Teaching and Testing, SAP 34.06.01.M0.01, Purposes and Services of the Department of Security & University Police, and SAP61.99.99.M0.02, Electronic Distribution A were recently approved and posted to the University rules website. Several System regulations were also revised in January of 2011. The complete list of System regulation revisions and Universityrule/sap updates can be found at https://listserv.tamu.edu/cgi-bin/wa?A2=ind11&L=RULECONTACTS&P=R3516&I=-3. Limited Submission Funding Opportunity for Texas A&M University ? Science and Technology Centers: IntegrativePartnerships--------------------------------------------------This solicitation is limited to TAMU and proposals need to be submitted by the Texas A&M University Research Services (TAMU-RS).Texas A&M University (TAMU) faculty, including Agriculture, Engineering and TTI personnel are eligible to submit. Preliminaryproposals and invited full proposals may be submitted by U.S. academic institutions that have research and degree-granting educationprograms in any area of research supported by NSF. February 11, 2011, 5:00 pm, is the deadline for an email of intent. Include thenames of the PI and co-PIs, title of internal proposal and a 1-3 sentence description of the project to [email protected]. Complete information on the deadlines and instructions for submission can be found at http://cpi.tamu.edu/LSP_2.2011.pdf. Contact:[email protected] Student Research Week ? Request for Judges--------------------------------------------------Student Research Week is an annual student-run research conference and competition designed to promote student research atTexas A&M University. Sigma Xi will sponsor awards for a research project related to ?time? (topic of Sigma Xi Spring symposiumspeaker) and also an interdisciplinary research project. The Sigma Xi spring symposium will be on the first day of Student ResearchWeek, March 21, 2011 located in the Hawking auditorium. We are seeking your support to help make SRW a successful Aggietradition:

Please consider participating as a judge (topic and/or layman judge) http://srw.tamu.edu/judges; encourage your students toparticipate as a competitor in oral or poster competitions, as a volunteer, or as an attendee. Graduate students are also invited toparticipate as judges; please consider listing SRW on your spring semester syllabi and/or offering an incentive (such as extra points)for students who attend or compete.

Registration Process for Judges: Register online at http://srw.tamu.edu/judges; An email will be forwarded in early March regardingthe sessions schedule. Registration deadline: Feb. 11, 2011 Contact:Ms. Michelle Sullens, [email protected] AggieWorks--------------------------------------------------Facilities Services and Utilities & Energy Management has introduced a web-based work order management system called?AggieWorks?. This new on-line system provides a central location for placing work requests, tracking requests, and accessingFacilities Services invoices and reports. AggieWorks is available 24 hours a day, seven days a week. Requests may be entered fromany computer with internet access via http://aggieworks.tamu.edu. Login requires a NetID and password. Once a request is entered via the website, the AggieWorks Center, the customer service center for both Facilities Services andUtilities & Energy Management, will assign the request to the appropriate work crew. Using the on-line system ensures that allrequests are properly logged, assigned the appropriate crew, and handled in the most expedient manner possible. Customers willhave the ability to track the progress of their request through AggieWorks from start to finish. Additionally, utilizing the on-line systemgives Facilities Services a greater ability to provide important financial information in a timely manner.


Contact:Dr. Nancy Amato, [email protected] IFSS Workshop Series: Deemed Export Control Attestation--------------------------------------------------An IFSS Workshop Series on Deemed Export Control Attestation will be presented by Dr. Bruce Whitney, Associate Vice Presidentfor Research Compliance & Mr. Mario Rojo del Busto, Assistant Dean of Faculties and Director of IFSS on February 17, 2011, 8:30a.m. to 11:00 a.m. in Rudder #601. The workshop will be broadcasted on TTVN for Texas A&M University System members.Additional details can be found at http://cpi.tamu.edu/IFSS_WKSHOP_2.17.11.pdf. Please RSVP for this workshop by emailing [email protected] or calling 862-1719. Fulbright Scholar Workshop--------------------------------------------------A Fulbright Scholar Workshop will be held on Thursday, Feb. 17, in Rudder 504 from 1 to 3 p.m. for faculty who wish to investigatethe process. Presented by Fulbright Ambassador Charles A. Johnson, senior associate vice president for research and graduatestudies, and Campus Fulbright Representative Linda Edwards, director of the office of international outreach, this workshop willprovide valuable information and guidance on applying for a 2012/2013 Fulbright Traditional Grant. Dean of Faculties and AssociateProvost Antonio Cepeda-Benito will provide information regarding support for Fulbright Scholars and a panel of former FulbrightScholars will be present to answer questions. You will find more information on the attached flier and agenda. There is no charge toattend. Advanced registration is not required. But to assure that sufficient information packets are available, please register via emailto Regina Gomez at [email protected]. Texas A&M University and The National Council on Science and Technology (CONACYT) Proposals--------------------------------------------------Texas A&M University and The National Council on Science and Technology (CONACYT) have announced the request for proposalsfor the Texas A&M University-CONACYT: Collaborative Research Grant Program for 2011. This program annually awards one-yeargrants of up to $24,000 to faculty members to advance inter-institutional cooperation in science, technology, and scholarly activitiesthrough the complementary efforts of scientists and scholars from Texas A&M and Mexican institutions. A letter of intent is requiredand must be received by 12 p.m. on Thursday, March 10, in order to be eligible to submit a full proposal. Full proposals must besubmitted, routed electronically for appropriate signatures, and received by 12 p.m. on Thursday, April 28.

Additional information may be obtained by contacting Monica Holder at [email protected] <mailto:[email protected]>. TexasA&M University and CONACYT have had an agreement of cooperation in higher education and research since 2001. This partnershipprovides unique opportunities for researchers from Mexico and Texas A&M University to work together in addressing issues ofcommon concern on both sides of the border.

For more information on the program and submission instructions see:http://conacyt.tamu.edu. PI-DISCUSS Listserv for PI Communication--------------------------------------------------The CPI has set up a listserv [email protected] to facilitate communication among PIs and others in the researchcommunity. The list is not moderated, i.e., messages to the list are not approved by a moderator or editor. However, only peoplesubscribed to the list can send to the list. Anyone can join or sign-off from the listserv by following this link: https://listserv.tamu.edu/cgi-bin/wa?SUBED1=pi-discuss&A=1 Contact:Dr. Nancy Amato, [email protected]


1

Whisenant, Jason

From: Council of Principal Investigators [[email protected]] on behalf of Whisenant, Jason [[email protected]]

Sent: Thursday, January 27, 2011 11:20 AMTo: [email protected]: Reply Requested: RSVP for February 9, 2011 CPI Meeting & Request for CPI February

Newsletter Items (Due February 4, 2011)

Importance: High

Dear CPI Members and Guest Members,

Please RSVP for the February 9, 2011 CPI meeting from 11:30‐1:15 p.m. in Rudder Tower, room 401, by close of business on Friday, February 4, 2011. Ms. Leonarda Horvat, Chief Information Officer & Director of Information Systems at Texas Engineering Experiment Station, will provide a demonstration of the EPIK‐MAESTRO Researcher Portal.

Materials will be available prior to the meeting at http://cpi.tamu.edu/CPI_2.9.11.pdf

We are now soliciting items for the February CPI newsletter, which will be distributed to all PIs. If you are representing the CPI on a committee, please submit a brief update. Even if no final result has been achieved, PIs will be informed of the issues under consideration and provided a contact if they wish to provide input to the process.

If you are aware of any other items of interest to the PI community, then please submit those as well.

The newsletter is normally distributed on the Tuesday prior to the CPI meeting. As such, please submit items for the newsletter on or before (preferably before) **noon on Friday, February 4, 2011**

Best regards,

~jason

R. Jason Whisenant Council of Principal Investigators | http://cpi.tamu.edu MS 1112 | College Station, TX 77843 Tel. 979.458.1861 | Cell. 979.574.4520 | Fax. 979-845-1855


CPI Bylaws (revised May 2008) 1 | P a g e

BYLAWS

1. Purpose of the Council

The Council of Principal Investigators consists of individuals elected to represent Principal Investigators (PIs) from members of the Texas A&M research community. The Council is committed to the continued improvement of the research environment for students, faculty, and staff. Specifically, the CPI and the PIs it represents, endeavor to work with administration to provide an effective and efficient university organization, to achieve the goal of being nationally recognized and competitive in research and teaching.

The Council meets monthly to address specific issues concerning the research and graduate environments. Appropriate recommendations are discussed with and implemented through the appropriate organizations or administrative offices.

2. Representation

Members of the Council are elected representatives of the Principal Investigators from various units of the Texas A&M research community. As such, it is the responsibility of Council Members to maintain an effective dialogue with their constituents.

A. Definition of Principal Investigator. The Council of Principal Investigators defines a Principal Investigator (PI) as any full-time member of Texas A&M University, The Texas A&M Health Science Center, The Texas Transportation Institute, Texas AgriLife Research or Texas Engineering Experiment Station who is a PI or Co-PI on at least one externally reviewed and funded project or grant within the previous three years.

B. Meetings. Meetings shall be open to all observers, but only Council Members or their Alternates may vote. Meetings will generally be informal, but at the request of the majority of the Council Members present, the operating procedures adopted by the Faculty Senate, or other procedures as agreed upon by those present, will be followed. Minutes of meetings will be kept by the Program Coordinator. Following approval of the Officers, minutes will be approved by the Council and made available to all Principal Investigators and University and System administrators.

C. Quorum. A quorum shall consist of at least 50% of the members of the Council.

D. Elections. Elections to replace Council Members whose terms have expired or to fill other vacancies will be held in the spring semester of each year, after compilation of the census of Principal Investigators. The Chair of the Council shall inform all Principal Investigators in those units that have expired terms or unfilled seats of the need for nominations. The Program Coordinator shall compile the list of nominees and prepare separate ballots for each unit with vacancies, and shall send a ballot to each Investigator on that unit's census list. Where multiple


TAMU - HSC - TEES - AgriLife - TTI



vacancies exist, the voters shall have as many votes as there are vacancies.. The nominees receiving the most votes will be named Council Members until all vacancies have been filled.

E. Census of Principal Investigators. A census shall be conducted annually by the Program Coordinator to update the list of eligible Investigators for each unit.

F. Allocation of Seats. The Executive Committee will annually review the census data and determine seats by unit based on proportional representatives of the total number of Principal Investigators obtained in the census. Each unit shall hold at least one seat on the council. The total number of Council Members will be maintained between 40-50, as determined by the Executive Committee.

G. Membership Term and Limits. Membership on the Council shall be for a three-year term. No member may be elected to serve more than two consecutive three-year terms. This rule is excepted if the Vice Chair's term on the Council expires during the year that the Member serves as Vice Chair or Chair. In this case, the Vice Chair's term will be extended to the end of the term as Immediate Past Chair.

H. Transfers and Reappointment. Any Council Member who transfers from one unit to another will retain a seat on the Council for the balance of the elected term. If that Council Member was the only representative of a unit, the now unrepresented unit will be entitled to elect a new representative at the next election, and in the interim, the transferring Council Member will be replaced by an Alternate from the unrepresented unit. If the census leads to changes in the number of Principal Investigators such that a unit has too many seated representatives, those Council Members will serve out their terms on the Council.

I. Alternates. If a Council Member has an extended time conflict arise (e.g. teaching commitment at the time of Council meetings, sabbatical, extended travel, illness, etc.) such that the Member is unable to attend two or more consecutive meetings, the Member will enlist an Alternate from the Member's unit and notify the Program Coordinator of the conflict and the Alternate. If the Member is unable to enlist an Alternate, the Chair may do so.

J. Failure to Participate. Any Council Member who fails to attend any four meetings in a year, and also fails to enlist an Alternate from the Member's unit, may be replaced by an Alternate from the Member's unit until the next election with approval of the Chair.

3. Council Officers and Committees

A. Officers. Officers of the Council are: Chair, Vice Chair, and Immediate Past Chair.

1) Selection of Officers. The Vice Chair will be elected to a one-year term which coincides with the September-August fiscal year. The Vice Chair will serve a one-year term as Chair, followed by a one-year term as Immediate Past Chair.

Nominations for Vice Chair will be solicited from Council Members after completion of annual CPI elections. The Vice Chair is elected by the Council in the Spring. In the event of a vacancy



in the office of Vice Chair, a special election will be conducted to fill the office with a Council Member for the remainder of the vacated term. The Program Coordinator is a permanent staff position assigned to the Council and is not a voting member.

2) Duties of Officers. The Chair will preside over meetings and serve as liaison between the Council and the University community. The Chair will call the meetings and, in concert with the Executive Committee, establish the agenda. The Chair will insure that the census is conducted and elections held. The Vice Chair shall serve in the Chair's absence and shall assume the Chair if the Chair can no longer serve. The Immediate Past Chair provides historical perspective and continuity between the previous and present year's activities of the Council. The Officers will complete a yearly summary of Council activities.

B. Executive Committee. An Executive Committee will advise the Chair on Council activities. The Executive Committee will be comprised of the Chair, Vice Chair, Immediate Past Chair, and Council Members that are recommended by the Chair and ratified by the Council.

C. Ad hoc Subcommittees. May be created when needed to address issues of importance to the CPI. Composition and supervision of the ad hoc committees will be done under the discretion of the Chair and advisement by the Executive Committee.

4. Changes to the Bylaws

These rules and operating procedures can be changed by majority vote of a quorum at any Council meeting. Recommendations for changes must be presented to the chair one week prior to the Council meeting to be included on the meeting agenda.

Adopted December 14, 1989 Revised September 13, 1990 Revised March 12, 1992 Revised January 1996 Revised February 1998 Revised September 1998 Revised May 2001 Revised May 2008


CPI Communications/Outreach (revised May 2008) 1 | P a g e

COMMUNICATION & OUTREACH

1. Listservs

The CPI uses a listserv to distribute messages and newsletters to the PI community. Listervs are also developed for individual CPI members to report back to their respective constituencies on issues.

The PI community can communicate with one another utilizing a PI-DISCUSS listserv that is not moderated.

Logistics: Two weeks prior to the meeting, an RSVP is sent to CPI members and Guest members with a request for monthly newsletter items.

2. Monthly Newsletter

Two weeks before the monthly CPI meeting, CPI members and guest members are asked to RSVP for the monthly meeting and provide content for the monthly newsletter. The draft newsletter is provided to the Chair the Friday before the CPI meeting for editing. After final edits have been received, the newsletter is distributed to the PI community the 2nd Tuesday of the month. (Sample enclosed)

3. Census

Each spring, a list of the current department/unit heads and assistants is updated. These individuals are sent the previous year’s departmental PI list and asked to review and provide any updates by a COB date. For purposes of the census, a “PI” is defined as any principal investigator or co-principal investigator who has received an externally funded and peer-reviewed award within the last three years. After the census is completed, nominations are then solicited for open CPI seats.

4. Nominations and Elections

The PIs in each unit with open seats on the CPI are sent a “request for nominations” message with the PI census list for their unit. PIs may only nominate individuals from their unit. The number of nominations a PI can submit depends on the number of open seats for the unit. (SAMPLE Nomination Announcement Enclose).

Nominees are sent a message (SAMPLE Enclosed) and asked to provide a statement of why they would want to serve if elected. After the nomination period ends and the nominees are confirmed, an election announcement is distributed to the PIs in each unit with a link to an election portal. The election portal contains the names of all nominees, with a link to their personal web page and the CPI election statement. The election period is held in March or April


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CPI Communications/Outreach (revised May 2008) 2 | P a g e

for 10-14 days, with two reminder notices to vote before the election period ends. Once the election period ends, the newly elected CPI members are contacted by the CPI Chair or Coordinator and a message is distributed to the Dean, Department/Unit Head and PIs announcing the unit’s new CPI representative(s). Terms are staggered to help maintain a distribution of new and current members and maintain appropriate corporate memory.

A new member orientation lunch with the CPI Officers is held before the new members begin their terms. After elections have concluded, incoming members are then invited to attend CPI meetings as guests until the new CPI term begins on September 1, to experience CPI meetings and become familiar with current issues.


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Overview of the Council of Principal Investigators (CPI), representing PIs from

TAMU A iLif R h TEES HSC d TTITAMU, AgriLife Research, TEES, HSC and TTI

Presentation to the Texas A&M University‐Corpus Christi Research & Scholarly Activity Council

Jason Whisenant

Program Coordinator

Division of Research and Graduate Studies, Texas A&M University

February 9, 2011

Brief History

• In 1984‐85, research‐active faculty in the College of Science met to discuss methods of improving research i f t tinfrastructure

• Briefly part of Texas A&M Faculty Senate

• Faculty Senate & CPI (CPI is a faculty‐elected and governed council with no formal university or system reporting structure, other than to the PI Constituents it’s been elected to represent; represents researchers not represented by the Senate)

k h h l f h d• Works with the Faculty Senate on items of shared interest

• Added representatives from TEES, TTI, AgriLife, HSC, Non‐COALS, Non‐Engineering, TAMUQ, TAMUG, Bush School


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Representation• Represents PIs from TAMU, AgriLife, TEES, TTI, HSC

Who Is CPI?

(including non‐faculty)

• Principal Investigator = PI or Co‐PI on externally reviewed and funded grant within previous 3 years

Commitment• To improve the research environment for students,

faculty and staff

Goals• Work with administration to provide an effective and

efficient research organization; achieve nationally recognition and competitiveness in research and teaching

• Informs and solicits, from the PI community, issues affecting research

What Does The CPI Do?

CPI

Administration

affecting research

• Advises administration on wide‐ranging research issues

• Represents interests of the PI community on committees, task forces and working groups across

PI Community

research enterprise

• Provides fluid mechanism for PI feedback to come to the administration

• A “seat at the table”


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• Meets monthly with guest members (administrators) to discuss current research

CPI Activities & Communication

issues (webcast live; open to all observers)

• Conducts spring PI census

• Distributes monthly newsletter to PI constituents

• Members serve on behalf of the Council on numerous committees, task forces, and working groups across campus

• Listservs & Website (PI‐DISCUSS; unit PI communication)

CPI Leadership

• Officers (Chair, Vice Chair, & Past Chair)

• Executive Committee comprised ofExecutive Committee comprised of Officers & 6‐9 CPI members selected by the Chair and ratified by the full CPI. One year term.

• Meets monthly with administration; quarterly with College Station TAMUS CEOs

• Advises Chair on research matters and identifying topics for monthly meetings

• Corporate memory


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Census and Seat Allocations

Census• Conducted each spring (PI lists provided by

D t t/U it H d )Department/Unit Heads)

Seat Allocations

• Executive committee reviews the census data and determines seats by unit based on proportional representatives of the total number of PIs obtained in the census

• Total membership number maintained between 40‐50

• Every unit, with administrative offices in College Station, hold at least one seat on the Council.

Nominations & Elections

Nominations

• Held two weeks each spring for units with open seats (newly allocated or vacated)

• Nomination instructions sent to PIs in those unit’s with open seats

• Any PI eligible for nomination in his/her unit; asked to provide “statement of service”

• Nominators remain anonymous

Elections

• Held two weeks after nomination period ends

• Election instructions sent out; Nominee’s “statement of service” and links to web page provided on election portal

• New members serve 3 year terms

• Results announced in memo to PIs, Department/Unit Heads, CPI membership & Aggie Hotline


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Challenges &Successes

Challenges• Communication with PI constituents

• CPI member participation

• Lack of distributed service/efforts

• Corporate memory

• Duplicating efforts

Successes• Biosafety Advisory Committee

• Council participation on multiple committees

• A “seat at the table”

• PIs becoming engaged on key issues

• Opportunities for professional development

Acknowledgements

Activities and staff assistance for the CPI is provided by support from TAMU, AgriLife, HSC, TEES, TTI and the Texas A&M Research Foundation.


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Questions?


sample draft cpi materials and correspondence materials.pdf · the election for one (1) cehd...

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