sample of microsoft word 2007-2010

8/3/2019 Sample of Microsoft Word 2007-2010

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LESSON ONE

INTRODUCTION TO COMPUTER

1.1 COMPUTER Computer is an electronic machine which is capable of

accepting data (input), process the data and give result, it

also has the capacity of storing the input both before and

after processing. It processes data and bring a

corresponding output as information. Also the Oxford

Advanced Learners Dictionary defines a computer as an

electronic machine that can store, organize and findinformation, do calculation and control other machines.

It is an electronic device because it uses electronic element

such as transistor, resistor, and diodes. Computer System is

difference from ordinary calculator because it has large

memory (i.e. internal storage capacity) for storing both the

programmes and data being processed by the computer. Acomputer is also capable of storing data and retrieval of

information.

1.2 COMPONENT OF COMPUTER SYSTEM

There are various components, devices and parts which

make up a computer system.

Some of the components are part of the computer itself;

without it, it cannot function appropriately. While some are

peripheral, thats without it, computer can still perform its

function. These various components of the computer are

divided into Hardware and Software

Computer Software

The programs that run a computer system are called

software. Software generally is designed to perform a

particular types of task for example, to write a letter, to

display and modify a photograph or to direct the general


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operation of the computer. The software can not be touch, it

can only be seen e.g. Microsoft Word, Corel Draw, Page

Maker etc.

Computer Hardware.The physical computer and its component are known as

hardware. These include the memory that stores data and

programmes, the input devices such as keyboard, mouse

and scanner that allows the user to communicate with the

computer, the output devices such as Printer and Visual

Display Unit (Monitor) that enables the computer to present

information to the user and Printer.

Peripheral Component of Computer:

i. Printer

ii. Scanner

iii. Speaker

iv. UPS (Uninterrupted Power Supply)

v. Flash Drivevi. Floppy Diskette

vii. CD Rom. Etc.

Monitor

A monitor is a device attached to a desktop computer or

build into a micro computer which

continuously observes how a

keyboard, mouse and other devices

operates to assist the computer user

to view how the computer system inputs, processes and

output selected data. It is the Visual Display Unit (VDU) of

a computer that enables data and information to be

displayed on a screen.

Keyboard

A devices with a standard alphanumeric

keyboard which resembles that of ordinary

typewriter with letter


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QWERTYUIOPASDFGHJKLZXCVBNM and

0123456789 keys, and some special function keys such as

F1, F2, F3-F12 and others with which one can

communicate with a computer.

Mouse:

A mouse is a device that has the shape of a small mouse

which can be use to select or pick and perform some

specific function on the computer.

Central Processing Unit (CPU)

The CPU can be viewed as the unitthat controls, manages, direct the

overall functionality of the computer

in conjunction with other important

units. It maintains a close

communication between the software

program and the hardware. It is split into three distinct

parts, each of which performs a distinct function. The parts

include an Arithmetic and Logic Unit (ALU), Input Unit

and Output Unit.

Printer

It is an output device widely used with a

computer system. It is used for printing

out information/document supplied to

the computer. There are three types ofprinter which are Dot Matrix Printer, LaserJet Printer and

DeskJet Printer.

Scanner:

It is an input device used to scan

pictures and other graphical and

contextual document into thecomputer.

Floppy Diskette/Flash Drive/CD/DVD Rom


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This is use for software installation and

storage device in which data and

information are stored and also used for

multimedia purposes.

LESSON TWO

INTRODUCTION TO MICROSOFT WORD

Microsoft Word is an application package designed by Microsoft

Corporation, which is used for creating, re-organizing; designing,

tying of document etc. the document can be saved and printed out

on paper as required. It is also a text editing package designed tomake easy the use of computer for task such as report, memo,

creating of invoice, Letter headed paper etc

2.1 HOW TO OPEN MICROSOFT WORD PACKAGE

Step 1

i. Click on Start Bar.

ii. Click on ProgramAll the programs in the computer will display (fig 2.1)

iii. Locate the Microsoft Word and Click on it. Or

Step 2i. Use your mouse pointer to locate the Microsoft

Word Icon on the desktop.


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Fig 2.1b

ii. Double click on the Icon or Right click the icon and

clickOpen.

2.2 MICROSOFT WORD ENVIRONMENT 2007

Microsoft Word Package display (fig 2.2)

2.3 Title Bar

2.3

2.4

2.6

2.7

2.8

2.9

2.5

2.10


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This indicates the programs/package you are working on

(i.e. Microsoft Word), and also display the file name (i.e.

ALMURIT) of the current document it also contain the

Save, Undo, Redo, Minimize, Maximize and Close button

on the menu.

2.4 Menu Bar

This bar contains the following menu, Home, Insert, Page

Layout, References, Mail, Review, View and

Format/Drawing Tool Bar/Picture Tools. Each of these

Menu bar consists of related sub-command that can be used

to perform specific task on your document. These bars are

very important in any package.

2.5 Ribbon Bar.

This bar display the contents of any Menu bar you click.

2.6 Office Button

The Office Button icons consist of New,

Save, Save As, Print/Print preview, Prepare,

Send, Publish, Close and recent saved

documents

2.7 Scroll Bar.

We have this in Vertical and Horizontal at the right and

bottom side of the page which all allows you to move up

and down, right and left of your document. The scrolling

bar have scroll tab which are used for the screen bit by bit.

Also the scroll tab enable us to jump from one page to

another (it move the screen faster)

2.8 Ruler


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There is a Vertical and Horizontal ruler at the Top and Left

Hand side of the page. The ruler is used to measure the

page margin both the heading and footer on the Left and

Right hand side.

Note: The black sides of the ruler are margin side which measuresthe paper margin. Microsoft Word can not type beyond and

above the margin it only allows the graphic text to move

above the margin. This can be adjusted in page setup see

page 27-29

2.9 Zoom Bar.

This bar enable you to zoom the active page to the sizes of

your choice.

2.10 Status Bar.

This describe the status of the current Microsoft word

document.


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LESSON THREE

WORKING WITH MICROSOFT WORD PACKAGE

After the introduction to Microsoft word environment and with

little ideas on different bars which will help to facilitate the

adequate learning.

Lesson three will focus on how to type and use the major

commands in Microsoft Word to correct the typographical error

made during the typing, Save, Open, Undo/Redo, Page Setup,other general formatting of the document and Print.

3.1 HOW TO TYPE ON THE PAGE

Microsoft Word typing page Fig 3.1

The new page is the page where you can type on. The insertion

point is the flashing point on the screen that indicates where the

text you type will appear.

Wherever you position the cursor on the screen on the Active

Document and click the left button mouse will becomes the


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Insertion Point, if you press any key on the keyboard the letter

or number will appear at the insertion point.

To insert a space between words, press the SPACE KEY on the

keyboard.

To insert a new paragraph, Press ENTER key on the keyboardtwice.

To delete letter Press Backspace orDELETE on the keyboard.

Note: The Backspace deletes to the left while Delete cancel from

the right

Note: As you type, Microsoft Word automatically monitors what

you are typing for grammatical error and spelling error, it uses redwavy and green wavy underline to indicate possible spelling and

grammatical errors. The red wavy underline indicates grammatical

error while green wavy indicate wrong sentence or double space

between the words. To correct grammatical error see page 11-13

When you reach the end of each typing line Microsoft Word will

automatically enter the next line.

3.2 SAVE/SAVE AS: This command enables you to save your

work/document for future use and it also enable you to save

document into the following storage device such as Floppy

Disk, Flash Drive, CDs/DVD, Memory Card etc.

HOW TO SAVE ON COMPUTER

Step

i. Click on Office Button

ii. Click on Save As (if you are saving for the first

time)

The Save As dialog box will display (Fig 3.2)


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iii. Click on Save in to select where you want the

document to be saved either My Document,

Desktop or Private Folder.

iv. Type the name you want on the file name

v. Click on Save as type to select the type of version

you want.

vi. Click on Save.

HOW TO SAVE ON DISKETTE, FLASH DRIVE, CD

AND MEMORY CARD ETC.

Step

i. Insert the drive to the appropriate place.

Note: This will takes the computer some few minutes to read the

drive.ii. Click on Office Button.

iii. Click on Save As

The Save dialog box will display (Fig 3.2)


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iv. Click on Save in to select the drive

Note: Removable Disk E, F, G etc stand for Flash Drive and

Memory card, 31/2 or Floppy A: stand for Floppy disk, CD

Drive D: stand for CD drive.

v. Type the name you want on the File name

vi. Click on Save as type to select the type of version

you want.vii. Click on Save.

Note: Save and Save As: These commands are similar in working

but there is a little difference between them. The Save As

will open save dialog box to save as fresh or first time.

While Save is for continuous saving to update the already

saved document.

3.3 HOW TO CORRECT THE RED WAVY WHICH IS

WRONG SPELLING OR GRAMMATICAL ERROR.

Step 1

i. Right Click on the sentence

A box will display which contain the correct sentence or

word nearest to the one you type.ii. Click on the right spelling or ignore it, if the word is

correct.

iii. Click Add to Dictionary, to add the word into

computer dictionary.


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3.3b HOW TO CORRECT THE GREEN WAVY OR

DOUBLE SPACE OR SENTENCE CORRECTION.

Computer will use green wavy to underline the word which have

double space in between each one or wrong sentence.

Step.

i. Right click on the word

A box will display which contains the right sentence or

word. (Fig 3.3b)

ii. Click on the suggested word to close the space OR

i. Use BACK SPACE orDELETE on the keyboard

to close the space.

For more on correction see page 74-75

3.4 HOW TO SELECT OR HIGHLIGHT TEXT

You must select or highlight word or number before an

action can be performed on them such as Bold, Changing

of Font Size or Style, Formatting etc.

Step

i. Move your mouse pointer to the beginning of theText or Number you want to highlight.

ii. Click on it, hold down the mouse and drag it to the

area you want the highlight to reach/stop and

release you hand from the mouse.


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Note: All the highlighted Texts or Number will be covered with

black color.

Step 2

To highlighted words or number that is more than one pageand you want to do it at once.

i. Press CTRL+A key on the keyboard.

All the pages will be highlighted at once. For more on

Select All see page 38

3.5 HOW TO BOLDEN TEXT

Step 1 i. Highlight the text or number you want to Bold.

ii. Click on Bold Icon on Home bar.

Step 2

i. Follow the step 1(i)

ii. Press CTRL + B on the keyboard

Step see Page 26-27

3.6 HOW TO UNDERLINE TEXT

There are various ways of underlining your text.

Step 1

i. Highlight the text you want to underline

ii. Click on underline Icon on Home Bar.

Step 2i. Follow the step 1(i)

ii. Press CTRL + U on the keyboard

Your text will be underline. Example Alabi Muritala

Step 3 see page 51-52

3.7 HOW TO ITALIZE YOUR TEXT

Step 1i. Highlight the text you want Italize

ii. Click on italic icon on the Home Bar.

Step 2

i. Follow the step 1(i)


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ii. Press and hold down CTRL on the keyboard and

Press I also on the keyboard (CTRL+I)

Your text will be in italic. Example: Alabi Muritala

Note: To cancel the Bold, Underline or Italic of the word just

highlight the text and click on any one you want to cancel.

3.8 FONT STYLE AND SIZE: The command will enables

you to change your font style and size.

HOW TO CHANGE YOUR FONT STYLE

Step.

i. Highlight the Textii. Click on Font on Home Bar to select

different type of font. Also see page 26-27

HOW TO CHANGE FONT SIZE

Step.

i. Highlight the Text

ii. Click on Font Size on Home Bar to select thedifferent sizes. Also see page 26-27

3.9 UNDO/REDO: These commands allow you to reverse

what you have already deleted or your last work before the

present one.

Note: Undo: Will reverse your work or your last work back.

While Redo recall back the Undo. These commands onlywork before you close the working page.

HOW TO UNDO/REDO YOUR DOCUMENT

Step

i. Click on Undo Icon on the Title bar. You can

also Press CTRL+Z for shortcut

To Redoi. Click on Redo Icon on Title bar. You can also

Press CRTL+Y for shortcut


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3.10 CUT: This command allows you to move your document

or object from its original place to another place, it can also

be move from original package to another package.

Example: Cut from Microsoft Word to Corel Draw.

HOW TO CUT TEXT OR OBJECT

Step

i. Highlight the text or Click on the Object you want

to CUT

ii. Click on Home menu

iii. Click on Cut . Or

iv. Press CTRL+XNote: The text or Object will automatically disappear. You

can paste it to any where on the same or another page or

transfer it to another package.

3.11 COPY: This command enables you to duplicate your text

or Object to create more of the text or Object in the same

package without loosing the original one. You can createmultiple of it.

HOW TO COPY TEXT OR OBJECT

Step

i. Highlight the Texts or Click on the Object

ii. Click on Home Menu

iii. Click on Copy . Oriv. Press CTRL+C for shortcut.

3.12 PASTE: This command work hand in hand with Cut and

Copy in this particular package or in another package. It

enables you to display what you have Cut or Copy

HOW TO PASTE YOUR DOCUMENT.

Step i. Click on Home Menu

ii. Click on Paste . Or

iii. Press CTRL+V for shortcut.


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3.13 FONT COLOR: This command enables you to add color

to font.

HOW TO APPLY COLOR TO FONT.

Step.i. Highlight the Text

ii. Click on Font Color icon on Home bar

The Font Color dialog box will display (Fig 3.13)

iii. Click on any color of your choice

iv. Click on More Color to choose more color

v. Click on OK.

3.14 PAGE NUMBER: This command enables you to numberyour document either in form of Number, Roman Figures,

Alphabetic etc. Microsoft Word provides two ways to add

page numbers. Either the page numbers appear in the

header or footer at the top or bottom of the page. Also it

can appear either by Right, Left or Centre.

HOW TO NUMBER YOUR DOCUMENT.Step.

i. Click on Insert Menu

ii. Click on Page Number

Page Number dialog box will display. Fig 3.14


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iii. Click on the Top of Page or Bottom of Page, to

specify whether to insert page numbers on the Right

at the Top of the page, Centre at the Top of the page

or others.

FORMAT PAGE NUMBERS

iv. Click on Format Page Numbers to perform further

function of page Number.

v. Click on Number format to select Numbers,

Alphabet orRoman figure

vii. Click on Continues the page-numbering sequence

from the previous section.

vi. Click on Start at to allow the page number to start

at the page number specified by you etc.

vii. Click on OK

3.15 PRINT PREVIEW: This command enable you to Preview

the entire page(s) you are working on, to know how your

work will look like after printing.


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Note: The area of the texts or objects you did not see in PRINT

PREVIEW will not print when printed. Also you can

correct/adjust you document in print preview environment.

HOW TO PREVIEW YOUR DOCUMENTStep.

i. Click Office Button

ii. Click on Print

iii. Click on Print Preview .

The Print Preview dialog box will display (Fig

3.15)

To see the text more clearly

i. Click on Zoom out(+) enlarge or Zoom in (-) to

reduce

ii. Click on Close to return to normal page

HOW TO CORRECT DOCUMENT ON PRINT

PREVIEW.

Step.

i. Click on Magnifier Icon

Your mouse pointer will automatically change to cursorii. Click on the area you want to correct.

iii. Click on Close to close the print preview


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3.16 PRINT: This command enables you to print your

document on Paper, Envelope, Hard paper, Plastic card etc.

Note: Make sure that the printer is connected to the CPU

(COMPUTER) and the printer is turn on and there is paperin the printer.

HOW TO PRINT OUR DOCUMENT

Step

i. Click Office Button

ii. Click on Print (CTRL+P)

The Print dialog box will display Fig 3.16

Note: You need to perform some certain function before you click

on OK button.

i. Click on Name to choose the name and number ofthe printer you are using.

ii. Click All to print all pages if it is more than 1 page.

iii. Click on Current Page to print the particular page

you want or your cursor or inserting point is.

iv. Page: This allows you to type the page number you

want to print (please follow the instruction under it)

v. Number of Copies: This allows you to select thenumber of copies you want per page(s).

vi. Click on Properties to select the Paper Size, Printer

resolution and some other task etc.

Print Property BoxPrint Box


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Note: ThisProperties Box varies from each other, it

depend on the printer and maker of the printer.

vii. Click on Page per sheet and select how many

pages you want on a sheet.

viii. Click on Scale to paper size to select either Noscaling, A4, Letter, Legal etc.

ix. Click on OK

The computer will start printing after the appropriate

action.

3.17 CLOSE: This enables you to close only the working

environment alone not the whole Microsoft Word Package.

HOW TO CLOSE MICROSOFT WORD WORKING

PAGE.

Step.

i. Click Office Button)

ii. Click on Close (CTRL+W). Or

iii. Click on Close Icon on Menu BarHow to close Microsoft Word entire window

Click on Close Icon on Title Bar(CTRL+F4)

sample of microsoft word 2007-2010

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