sample reports guide for blackbaud student …although reports in blackbaud student information...

BlackbaudStudentInformationSystem™

Sample Reports Guide

071709

©2009 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including photocopying, recording, storage in an information retrieval system, or otherwise, without the prior written permission of Blackbaud, Inc.

The information in this manual has been carefully checked and is believed to be accurate. Blackbaud, Inc., assumes no responsibility for any inaccuracies, errors, or omissions in this manual. In no event will Blackbaud, Inc., be liable for direct, indirect, special, incidental, or consequential damages resulting from any defect or omission in this manual, even if advised of the possibility of damages.

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All other products and company names mentioned herein are trademarks of their respective holder.

SIS-SampleReportsGuide-071709

Sample Reports GuideADMISSIONS OFFICE REPORTS . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Action Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2Applicant Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Checklist Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Directories and Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26Statistical Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

REGISTRAR’S OFFICE REPORTS . . . . . . . . . . . . . . . . . . . . . . . . 53

Action Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55Attendance Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59Conduct Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75Course/Class Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83Directories and Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87Faculty Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101Grade Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103Request Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115Scheduling Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123Statistical Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137Student Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Contents

Action Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2Action by Assignment Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2Action by Record Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4Applicant Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6Activities Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6Applicant Profile Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8Applicant Status Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10Financial Aid Detail Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12Financial Aid Summary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14Medical Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16Past/Future School Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18Test Score Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20Checklist Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22Checklist Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22Track Status Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24Directories and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26Duplicate Addresses Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26Faculty/Staff Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28Family Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30Residence Life Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Room List Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35Student Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .37Statistical Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40Applicant Summary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40Status History Summary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Admissions Office Reports

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Action by Assignment ReportThe Action by Assignment Report provides details of actions during the selected date range based on whom the action is assigned to. You can include actions of different priorities, and select whether to include incomplete actions, complete actions, or both.

Report ParametersAlthough reports in Blackbaud Student Information System have default parameters, you can change them to create a report that suits your needs. Filters can also narrow the scope of a report.

General TabInclude actions with these dates: Start date (Include all dates)Include unassigned actions: (Yes)Include actions with these action priorities: High (Yes), Normal (Yes), Low (Yes)Include (Complete and Incomplete) actionsCreate an output query of [ ]: (No)Report orientation: (Landscape)

Filters TabNo filters selected

Columns TabColumns is left with the default selections for this sample report.

Format TabHeadings. Headings is left with the default selections for this sample

report. Criteria. Criteria is left with the default selections for this sample report. Detail. Detail is left with the default selections for this sample report. Sort/Break. Sort/Break is left with the default selections for this sample

report. Page Footer. Page Footer is left with the default selections for this

sample report. Report Footer. Report Footer is left with the default selections for this

sample report. Miscellaneous. Miscellaneous is left with the default selections for this

sample report. Color Scheme. Color Scheme is left with the default selections for this

sample report. Name Formats. Name Formats is left with the default selections for this

sample report. The set of parameters documented for this sample report represents a single reporting solution.

Action Reports

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Action by Record ReportThe Action by Record report provides details of actions during the selected date range based on whom the action is for. You can include actions of different priorities, and select whether to include incomplete actions, complete actions, or both.


General TabInclude actions with these dates: Start date: (Include all dates)Include actions with these action priorities: High (Yes), Normal (Yes), Low (Yes)Include (Complete and Incomplete) actionsInclude only actions marked as First contact: (No)Create an output query of [ ]: (No)Report orientation: (Landscape)











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Applicant ReportsActivities ReportThe Activities Report displays all activities for a selected set of applicants or all the applicants for each selected activity. You can restrict the activities for each student included in the report by the date of participation or the grade levels of those who participated. You can also select whether to include only those who participated in the activity, or to include those who were interested in an activity.


General TabInclude activities based on: (Activity date from)Include activities with these dates: Activity date: (Include all dates)Include: (All activities)Create an output query of [ ]: (No)Report orientation: (Landscape)











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Applicant Profile ReportThe Applicant Profile Report displays all current information for a selected set of applicants. You can select the profile information for each applicant included in the report by Biographical Information, Address Information, Relationships, Checklists, Financial Aid, Education, Tests, Medical, Actions, Activities, Attributes, and Notes.


General TabShow these report sections is left with default checkboxes marked for this sample report.



report. Criteria. Criteria is left with the default selections for this sample report. Sort. Sort is left with the default selections for this sample report. Page Footer. Page Footer is left with the default selections for this





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Applicant Status ReportThe Applicant Status Report provides status information for selected applicants. You can restrict the status entries based on the date they were entered. The report can include a history of status log entries.


General TabInclude status information from: (Active applicants only)Include status entries with these dates: Date changed (Include all dates), Status date (Include all dates)Include status history: (Yes)Create an output query of applicants: (No)Report orientation: (Landscape)




report. Criteria. Criteria is left with the default selections for this sample report. Sort/Break. Sort/Break is left with the default selections for this sample







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Fin l Aid Detail ReportThe F id Detail Report displays financial aid information for those that have financial aid for a selected academic year.

Rep ametersAltho ts in Blackbaud Student Information System have default param can change them to create a report that suits your needs. Filter narrow the scope of a report.

GenAcad to include: (2007-2008)Crea ut query of [ ]: (No)Repo tion: (Landscape)

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Fin l Aid Summary ReportThe F id Summary Report displays an overview of applicants for whom aid data exists for a selected academic year. You can select how t ize the information and the information to include. You can break data in the report by ZIP Code to generate a geographical repres f financial aid data. You can also summarize data by stude s.


GenAcad to include: (2007-2008)Summ : (Activity Categories)Inclu on: (Selected Academic Year)Inclu ctivities)Repo tion: (Landscape)

FilteNo fil ed



report. Criteria. Criteria is left with the default selections for this sample report. Page Footer. Page Footer is left with the default selections for this





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Medical ReportThe Medical Report displays medical information for a selected set of records. You can select the sections to include and can limit the data included in the report by date.


General TabShow these report sections: (All Sections)Include medical information with these dates: (Include all dates)Create an output query of [ ]: (No)Report orientation: (Landscape)









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Past/Future School ReportThe Past/Future School Report displays information on schools previously attended or schools applied to for attendance after graduation.


General TabInclude only schools attended as of (no)Include only feeder schools (no)Include only education for grade levels from (no)Create an output query of applicants: (No)Report orientation: (Landscape)


Address TabAddress is left with the default selections for this sample report.










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Test Score ReportThe Test Score Report provides test information for the selected time period. You can limit the tests included to the highest or lowest scores, and can group them in different ways.


General TabInclude tests with these dates: Test date (Include all dates)Group by: (Test/Subtest) (ascending)Sort by [ ] [ ]: (Name) (ascending)Include only tests that meet the following criteria: (No)Limit results to [ ] [ ] [ ]: (No)Include only scores considered best scores: (No)Create an output query of [ ]: (No)Report orientation: (Landscape)










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Checklist ReportsChecklist ReportThe Checklist Report shows the details and status of applicant checklist items. You can restrict the data included in the report by:• the year that applicants applied for admission• the date checklists were requested or completed• whether the checklist has a completion date requested• the checklist status• whether or not the checklist items are overdue


General TabInclude checklist items with these dates: Date requested (Include all dates)Include checklist items with no date requested: (Yes)Completion date: (Include all dates)Include: Pending (Yes), Completed (Yes), Waived (Yes)Include only pending checklist items [ ] [ ] days: (No)Create an output query of applicants: (No)Report orientation: (Landscape)


Address TabValidate addresses as of: (Today)Consider seasonal addresses: (No)Addresses to consider, in order of importance: (Primary Address)If no address is found, (Print with no address)










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Track Status ReportThe Track Status Report shows the details and status of tracks assigned to the applicant. You can restrict the data included on the report by the year applicants applied for admission and by the date tracks were added or completed. You can select whether to include incomplete tracks, complete tracks, or both.


General TabInclude tracks with these dates: Date added (Include all dates), Date completed (Include all dates)Include: (Complete and incomplete tracks)Create an output query of applicants: (No)Report orientation: (Landscape)











25CH A PT E R 1

Page 1Community Services Inc.03/19/2004 04:12:02 PM

Track Status Report

Track Date Added Date Completed Pending New Status New Status Date New Status Reason

Hunter Adams

From receipt of complete applica 03/01/2004 03/25/2002 2 Date Completed

Inquiry 03/01/2004 02/15/2002 0 Applied Date Completed

Jennifer Lynn Andrews

Inquiry 10/28/2003 2 Applied Date Completed

Ellis Armstrong

Acceptance to Enrollment 02/19/2004 6 Date Completed

Accepted - in process of enrolli 02/19/2004 8 Enrolled Date Completed

Jennifer Bailey


Accepted - in process of enrolli 02/19/2004 8 Enrolled Date Completed

Ruth Baker


Catheryn Baxter

Inquiry 02/13/2004 2 Applied Date Completed Application form & fee received

Hillary Beall


Warren Berry


Kendra Brand


Gordon Peter Bried


Phil Bright


Tonya Brownlee


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Directories and ListsDuplicate Addresses ReportThe Duplicate Addresses Report displays a list of all the records with potential duplicate addresses. Before you merge addresses, we recommend you review the Duplicate Addresses Report and verify the address information. On the General tab, you determine the criteria for what addresses qualify as matching.


General TabMatch addresses using the following criteria: Address type (Yes), Address lines (Yes), City/NZ suburb (Yes), State/Province/County/NZ city (Yes), ZIP/Postcode (Yes)Use [ ] characters of the address lines: (10)Use [ ] characters of the ZIP/postcode: (5)Create an output query of records: (No)Report orientation: (Landscape)











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Faculty/Staff DirectoryFaculty/Staff directory provides address information for faculty and staff members. You can enter the number of columns to include in the report.If you have a printer that supports printing booklets, you can print this report as a booklet. Booklets are formatted so the pages can be folded and stapled along the fold.For more information about printing booklets on your printer, see the documentation for your printer.


General TabShow in (2) column(s)Create an output query of faculty/staff: (No)Report orientation: (Landscape)


Address TabValidate addresses as of: (Today)Consider seasonal addresses: (No)Addresses to consider, in order of importance: (<Primary Address>)If no address is found, (Print with no address)










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FamThe Fwith areporfather

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Field align: (Left), Heading: (Relation address), Heading Align: (Left), Wrap Heading?: (No), Width:

ld align: (Left), Heading: (Student name), eading?: (No), Width: (1.50), Wrap

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(1.50), Wrap Field?: (No)Field name: (Student name), FieHeading Align: (Left), Wrap HField?: (No)Field name: (Student address), Faddress), Heading Align: (Left)Wrap Field?: (No)

irectoryectory provides a list of students, applicants, and relations ormation. You can select how many columns to use on the ombine entries for spouses (such as a student’s mother and

ametersts in Blackbaud Student Information System have default can change them to create a report that suits your needs. narrow the scope of a report.

umn(s)es for each spouse pair: (Yes)ut query of students: (No)tion: (Landscape)

Address TabValidate addresses as of: (TodaConsider seasonal addresses: (Addresses to consider, in orderIf no address is found, (Print w

Relation Address TabValidate addresses as of: (TodaConsider seasonal addresses: (Addresses to consider, in orderIf no address is found, (Print w

Columns TabField name: (Relation name), F(Relation name), Heading Align(1.75), Wrap Field?: (No)Field name: (Relation address),

31 CH A P T E R 1

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Page Footer is left with the default selections for this rt. r. Report Footer is left with the default selections for this rt. s. Miscellaneous is left with the default selections for this rt.

e. Color Scheme is left with the default selections for this rt. s. Name Formats is left with the default selections for this rt.

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Residence Life ReportThe Residence Life Report lists the residence and meal plan information for selected students. You can include students that do not have a residence or meal plan yet. This report is available in Admissions Office only if you also have Registrar’s Office and the optional module Residence Life.


General TabSchool: (Pepperworth College)Academic year: (2007-2008)Session: (Fall)(Exclude) students with no residence assigned(Include) students with no meal plan assignedCreate an output query of rooms: (No)Report orientation: (Landscape)

Filters TabNo filters selected.










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Room List ReportThe Room List Report prints the rooms available in schools within your organization and provides details about the rooms such as the type of room, the capacity, and the telephone number. You can limit the report to include only active rooms.


General TabInclude: (Rooms)Include inactive rooms: (Yes)Show residence occupants and resident assistants for: Academic year (No) Session (No)Include residences that are: (No)Create an output query of rooms: (No)Report orientation: (Landscape)










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StuThis rRegisStuderelatioincludmotheIf youbooklalongFor mdocum

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Directoryailable in Admissions Office only if you also have

ice.ry provides address information for students and their ou can enter the number and select types of columns to port and combine entries for spouses (such as a student’s er).inter able to print booklets, you can print this report as a ts are formatted so the pages can be folded and stapled

ation about printing booklets on your printer, see the for your printer.


Relationship Filters TabNo filters selected



Columns TabField name: (Student name), Fie

38 CH A P T E R 1

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Statistical ReportsApplicant Summary ReportThe Applicant Summary Report summarizes the number of records in selected statuses based on selected breakdown categories. You can use this report to see a snapshot of the current state of the application pool, for example how many people have inquired, have applied, and are accepted.


General TabBreakdown: (Year apply), Include: (All), Specific Totals to Show (<All Year Apply>, Summarize Others: (No), Suppress Rows if Zero: (Yes)Breakdown: (State), Include: (All), Specific Totals to Show (<All States>), Summarize Others: (No), Suppress Rows if Zero: (No)Report orientation: (Landscape)Paper size: (Letter)





report. Criteria. Criteria is left with the default selections for this sample report. Detail. Detail is left with the default selections for this sample report. Page Footer. Page Footer is left with the default selections for this





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Status History Summary ReportThe Status History Summary lists the number of applicant status log entries for different date ranges and breaks them down by selected fields. You can use this report to find trends in the application process, such as how many of those who made inquiries applied during a selected academic year.


General TabBreakdown: (Year apply), Include: (All), Specific Totals to Show (<All Year Apply>), Summarize Others: (No), Suppress Rows if Zero: (Yes)Breakdown: (State), Include: (All), Specific Totals to Show (<All States Apply>), Summarize Others: (No), Suppress Rows if Zero: (No)Date Range: (Include all dates); Heading: (All dates)Report orientation: (Landscape)Paper size: (Letter)





report.Criteria. Criteria is left with the default selections for this sample report.Detail. Detail is left with the default selections for this sample report.Page Footer. Page Footer is left with the default selections for this

sample report.Report Footer. Report Footer is left with the default selections for this




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AD M I S S I O N S OFF I C E RE P O R T S 45

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Contents

Registrar’s Office Reports

Action Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55Action by Assignment Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .55Action by Record Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57Attendance Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59Attendance Detail Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59Attendance Taken Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61Class Attendance Summary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63Daily Attendance Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65Daily Attendance Worksheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .67Perfect Attendance List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69Student Attendance Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71Weekly Attendance Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73Conduct Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75Consequence Detail Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75Consequence Summary Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77Infraction Detail Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .79Infraction Summary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81Course/Class Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83Class Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .83Course Catalog Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .85Directories and Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87Duplicate Addresses Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .87Faculty/Staff Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .89Family Directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .91Residence Life Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .94Room List Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .96Student Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .98Faculty Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101Advisor Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .101Grade Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103Academic Achievement List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103Course Withdrawal Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105Grade Analysis Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107Grade Entry Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109Grade Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111Requirements Audit Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113Request Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115Conflict Matrix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .115Course Request Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .117

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Potential Student Schedules . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119Student Requests . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121Scheduling Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123Conflicts Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123Course Waiting List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125Drop/Add Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127Free Periods Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129Master Schedule Grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131Schedule Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133Schedules. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135Statistical Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137Student Summary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137Student Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Activities Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139Financial Aid Detail Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141Financial Aid Summary Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143Medical Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145Past/Future School Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147Student Profile Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149Student Status Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151Test Score Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

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Action by Assignment ReportYou use the Action by Assignment Report to view a list of actions each record has been assigned to complete. If you do not need to include unassigned actions on the report, you can use the Action by Record Report, instead.You can include actions that have not been assigned in the report, can limit the actions included in the report to those with a specific action priority, and can limit the actions included to incomplete or complete actions.


General TabInclude actions with these dates: Start date (Include all dates)Include unassigned actions: (Yes)Include actions with these action priorities: High (Yes), Normal (Yes), Low (Yes)Include (Complete and Incomplete) ActionsCreate an output query of [ ]: (No)Report orientation: (Landscape)


Columns TabColumns is left with the default selections for this sample report









Action Reports

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Action by Assignment Report

Completed? Start Date For Type Status Priority Assigned To

No 09/01/2003 Mrs. Martha D Rivers Memo Normal Mrs. Martha D Rivers

No 10/03/2003 Gordon Peter Bried E-mail Pending Normal Unassigned

No 10/16/2003 Michael Richard Andrews Phone call Pending Normal Unassigned

No 10/20/2003 Jennifer Lynn Andrews Phone call Completed Normal Unassigned

No 01/30/2004 Michael John Steinmeyer Tour Completed Normal Unassigned

No 03/03/2004 Hunter Adams Meeting Normal Unassigned

No 03/03/2004 Parker Lawless Meeting Normal Unassigned

No 08/01/2004 Bishop John High School Phone call Normal Unassigned

No 10/30/2004 Michael Richard Andrews Meeting Pending Normal Unassigned

No 10/30/2004 Jennifer Lynn Andrews Interview Pending Normal Unassigned

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Action by Record ReportThe Action by Record report provides details of actions during the selected date range based on whom the action is for. You can include actions of different priorities, and select whether to include incomplete actions, complete actions, or both.


General TabInclude actions with these dates: Start date (Include all dates)Include actions with these action priorities: High (Yes), Normal (Yes), Low (Yes)Include (Complete and Incomplete) ActionsCreate an output query of [ ]: (No)Report orientation: (Landscape)


Columns TabColumns is left with the default selections for this sample report









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Action by Record Report

Completed? Start Date For Type Status Priority Assigned To

No 09/01/2003 Mrs. Martha D Rivers Memo Normal Mrs. Martha D Rivers

No 10/03/2003 Gordon Peter Bried E-mail Pending Normal

No 10/16/2003 Michael Richard Andrews Phone call Pending Normal

No 10/20/2003 Jennifer Lynn Andrews Phone call Completed Normal

No 01/30/2004 Michael John Steinmeyer Tour Completed Normal

No 03/03/2004 Hunter Adams Meeting Normal

No 03/03/2004 Parker Lawless Meeting Normal

No 08/01/2004 Bishop John High School Phone call Normal

No 10/30/2004 Michael Richard Andrews Meeting Pending Normal

No 10/30/2004 Jennifer Lynn Andrews Interview Pending Normal

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Attendance ReportsAttendance Detail ReportYou use the Attendance Detail Report to print details about attendance either by day or by class and can be broken down by code, student, or date.


General TabSchool: (Pepperworth College)Include attendance for these dates: (2006-2007), Session (<All sessions>), Term (<All terms>)Show attendance by: (Class)Only include attendance codes that are used in attendance calculations: (Yes)Include an attendance comments section: (No)Create an output query of students: (No)Report orientation: (Landscape)

Filters TabFilters is left with the default settings for this sample report.


Contacts TabContacts is left with the default settings for this sample report.


report. Criteria. Criteria is left with the default selections for this sample report.Detail. Detail is left with the default selections for this sample report.Sort/Break. Sort/Break is left with the default selections for this sample







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Attendance Taken ReportThe Attendance Taken Report shows classes for which attendance was taken or not taken during a specific range of time.


General TabSchool: (Pepperworth College)Include attendance for these dates: (Today)Show: (Both attendance taken and attendance not taken)Display class using: (Course name)Create an output query of [ ]: (No)Report orientation: (Landscape)



report. Criteria. Criteria is left with the default selections for this sample report.Sort/Break. Sort/Break is left with the default selections for this sample







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Class Attendance Summary ReportThe Class Attendance Summary Report lists counts of student attendance entries for each attendance code by class. It is only useful for academic years that are defined to track attendance by class.


General TabSchool: (Pepperworth College)Include attendance for these dates: (Calendar year-to-date)Order students by: (Student Name)Create an output query of students: (No)Report orientation: (Landscape)










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Daily Attendance ReportThe Daily Attendance Report provides detail or summary information for attendance entries. In the summary format, you can get counts, and in the detail format, you can get the actual records.


General TabSchool: (Pepperworth College)Include attendance for these dates: (2006-2007, All Sessions, All Terms)Report format: (Detail)Show attendance by: (Class)Only include attendance codes that are used in attendance calculations: (No)Include an attendance comments section: (No)Create an output query of students: (No)Report orientation: (Landscape)



Contacts TabContacts is left with the default selections for this sample report.









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Daily Attendance WorksheetThe Daily Attendance Worksheet is a form you can use to manually enter period attendance for a selected group of students for a single day.


General TabSchool: (Pepperworth College)Print worksheet for this date: Attendance date: (Tomorrow)Print worksheets by: (Class)Include a column for “All day”: (No)Include a column for lunch: (No)Include an attendance code legend: (Yes)Report orientation: (Landscape)



report.Criteria. Criteria is left with the default selections for this sample report. Sort. Sort is left with the default selections for this sample report. Page Footer. Page Footer is left with the default selections for this






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Perfect Attendance ListThe Perfect Attendance List generates a list of students who have perfect attendance within a selected academic year, session, term, or date range. The report includes students who have no attendance entries of selected attendance codes during the time range specified.


General TabSchool: (Pepperworth College)Include attendance for these dates: Date: (2006-2007), Session: (<All sessions>), Term: (<All terms>)Which attendance codes should be considered when determining perfect attendance?: Ignore absences with these attendance codes (BUS, TRANS, LTMIN, EARLY, LT-X, TARDY)Create an output query of students: (No)Report orientation: (Landscape)




report.Criteria. Criteria is left with the default selections for this sample report. Sort/Break. Sort/Break is left with the default selections for this sample







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Student Attendance ReportThe Student Attendance Report provides detail or summary information for attendance entries for selected students. In the summary format, you can get counts, and in the detail format, you can get the actual records.


General TabSchool: (Pepperworth College)Include attendance for these dates: (Today)Report format: (Detail)Show attendance by: (Class)Only include attendance codes that are used in attendance calculations: (No)Include an attendance comments section: (Yes)Create an output query of students: (No)Report orientation: (Landscape)











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Page 1Community Services Inc.03/17/2004 08:09:40 AM

Student Attendance Report

Student Grade Level Status Homeroom Homeroom Teacher

Putter Scott

Putter Scott Eleventh Grade Current Student

Date Day Attendance Description Call Type Period Class Units

03/15/2004 Monday Excused absence ENGL 30 0.06

Total Units: 0.06

Putter Scott Eleventh Grade Current Student

Date Day Attendance Description Call Type Period Class Units

03/15/2004 Monday Excused absence ENGL 30 0.06

Total Units: 0.06

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Weekly Attendance ReportThe Weekly Attendance Worksheet is a form you can use to manually enter attendance for a selected group of students during a selected week.


General TabSchool: (Pepperworth College)Print weekly worksheets for: (Next Week)Print worksheets by: (Class)Include restricted days: (Yes)Include non-school days: (No)Include an attendance code legend: (Yes)Report orientation: (Landscape)



report.Criteria. Criteria is left with the default selections for this sample report.Detail. Detail is left with the default selections for this sample report.Sort. Sort is left with the default selections for this sample report.Page Footer. Page Footer is left with the default selections for this

sample report.Report Footer. Report Footer is left with the default selections for this

sample report.Miscellaneous. Miscellaneous is left with the default selections for this

sample report.Color Scheme. Color Scheme is left with the default selections for this

sample report.Name Formats. Name Formats is left with the default selections for this

sample report.The set of parameters documented for this sample report represents a single reporting solution.

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Conduct ReportsConsequence Detail ReportThe Consequence Detail Report provides details for student consequences. You can limit the data by the date of the consequence and to include only students with a certain number of consequences.


General TabSchool: (Pepperworth College)Include conduct entries with these dates: Consequence date (Include all dates)Include only students with [total consequences] in the following range(s): (No)Create an output query of [ ]: (No)Report orientation: (Landscape)











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Consequence Summary ReportThe Consequence Summary Report provides an overview of the consequences that have resulted from infractions.


General TabSchool: (Pepperworth College)Include conduct entries with these dates: Consequence date (Include all dates)Group by: (Consequence type)Analyze by: (<None>)Display student grade level: (No)Create an output query of [ ]: (No)Report orientation: (Landscape)



report.Criteria. Criteria is left with the default selections for this sample report. Page Footer. Page Footer is left with the default selections for this






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Infraction Detail ReportThe Infraction Detail Report provides details about infractions that occurred during the selected date range. You can limit the infractions included to those students with a certain number of infractions.


General TabSchool: (Pepperworth College)Include conduct entries with these dates: Infraction date (Include all dates)Include only students with total infractions in the following range(s): (No)Create an output query of students: (No)Report orientation: (Landscape)











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Infraction Summary ReportThe Infraction Summary Report provides an overview of the infractions that occurred during the selected date range.


General TabSchool: (Pepperworth College)Include conduct entries with these dates: Infraction date (Include all dates)Group by: (Infraction type)Analyze by: (<None>)Create an output query of students: (No)Report orientation: (Landscape)









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Course/Class ReportsClass ReportThe Class Report lists classes that have been created for the selected school, academic year, session, and term with information for each class and a list of the students enrolled in each class. You can limit the report to classes that have students enrolled or include all classes. You can also limit the report to classes that have been changed as of a certain date.


General TabSchool: (Pepperworth College)Academic year: (2006-2007)Session: (Fall)Term(s): (<All terms>)Include classes without enrollment: (No)Include classes that have changed as of [ ]: (No)Create an output query of classes: (No)Report orientation: (Landscape)











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Course Catalog ReportThe Course Catalog Report provides details about the courses that have been defined for a selected school, academic year, session, and term.


General TabSchool: (Pepperworth College)Academic year: (2006-2007)Session: (Fall)Term(s): (<All terms>)Include courses without restriction information: (No)Include courses that are no longer offered: (Yes)Include only (Mandatory and Standard) coursesCreate an output query of courses: (No)Report orientation: (Landscape)











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Directories and ListsDuplicate Addresses ReportThe Duplicate Addresses Report displays a list of all the records with potential duplicate addresses. Before you merge addresses, we recommend you review the Duplicate Addresses Report and verify the address information. On the General tab, you determine the criteria for what addresses qualify as matching.


General TabMatch addresses using the following criteria: Address type (Yes), Address lines (Yes), City/NZ suburb (Yes), State/Province/County/NZ city (Yes), ZIP/Postcode (Yes)Use [ ] characters of the address lines: (10)Use [ ] characters of the ZIP/postcode: (5)Create an output query of records: (No)Report orientation: (Landscape)











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Faculty/Staff DirectoryThe Faculty/Staff Directory provides a list of all the staff and faculty who have address information.


General TabShow in (1) column(s)Create an output query of faculty/staff: (No)Report orientation: (Landscape)


AddressValidate addresses as of: (Today)Consider seasonal addresses: (No)Addresses to consider, in order of importance: (<Primary address>)If no address is found, (Print with no address)

Columns TabField name: (Faculty/Staff name), Field align: (Left), Heading: (Name), Heading Align: (Left), Wrap Heading?: (No), Width: (2.00), Wrap Field?: (No)

Field name: (Address), Field align: (Left), Heading: (Address), Heading Align: (Left), Wrap Heading?: (No), Width: (2.00), Wrap Field?: (No)Field name: (Department), Field align: (Left), Heading: (Department), Heading Align: (Left), Wrap Heading?: (No), Width: (1.00), Wrap Field?: (No)









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irectoryectory provides a list of students, applicants, and relations ormation.



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Columns TabField name: (Relation name), F(Relation name), Heading Align(1.75), Wrap Field?: (No)Field name: (Relation address),

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Residence Life ReportThe Residence Life Report lists the residence and meal plan information for selected students. You can include students that do not have a residence or meal plan yet..


General TabSchool: (Pepperworth College)Academic year: (2007-2008)Session: (Fall)(Exclude) students with no residence assigned(Include) students with no meal plan assignedCreate an output query of rooms: (No)Report orientation: (Landscape)











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Room List ReportThe Room List Report displays a list of the rooms in your academic buildings.


General TabInclude: (Rooms)Include inactive rooms: (No)Show residence occupants and resident assistants for: Academic year (No) Session: (No)Include residences that are: (No)Create an output query of rooms: (No)Report orientation: (Landscape)











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Columns TabField name: (Student name), FieHeading Align: (Left), Wrap HField?: (No)Field name: (Student address), F(Student address), Heading Alig(1.75), Wrap Field?: (No)Field name: (Parent name), FielHeading Align: (Left), Wrap HField?: (No)Field name: (Parent address), F(Parent address), Heading Align(1.75), Wrap Field?: (No)

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Faculty ReportsAdvisor AssignmentsThe Advisor Assignments report lists students and their advisors. When generating the report, you can both filter and sort the data by student or by faculty/staff.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Include students with no advisor: (No)Create an output query of [ ]: (No)Report orientation: (Landscape)











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Grade ReportsAcademic Achievement ListThe Academic Achievement List provides student performance, GPA, and rank information for the selected academic year and marking column.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (Fall)Marking column: MIDTERM (No), EXAM (No), FINAL (Yes)Performance: Academic Probation (No), Dean’s/Headmaster List (No), Good Citizenship Award (No), Honor Roll (Yes)Rankings: Straight Rank (No), Top 25% (Yes)GPAs: Unweighted GPA (No), Weighted GPA (No), College GPA - GPA (Yes) YTD (No) Cumulative (No)Create an output query of students: (No)Report orientation: (Landscape)










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Course Withdrawal ReportThe Course Withdrawal Report lists all students who have withdrawn from a course in a selected school. You can limit the data on the report to withdrawals that occurred during a specified period of time, or to only those students who withdrew after the course withdrawal date.


General TabSchool: (Pepperworth College)Include records with these dates: Withdrawal (Include all dates)Include only students that have withdrawn after the course withdrawal date: (No)Create an output query of [ ]: (No)Report orientation: (Landscape)










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Grade Analysis ReportThe Grade Analysis Report tallies grades awarded in a selected marking column and analyzes them by teacher, class, course, or student. You can select how to analyze grades, such as by the individual classes of a course type, or by selected students. You can customize how to break the results into columns. For example, you can count the number of A’s, B’s, and C’s, which are tallied in three columns. You can group grades by student, teacher, grade level, gender, course, class, or department.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (Fall)Marking column: (FINAL)Group by: (Course)Analyze by [ ]: (No)Add column: (A’s, B’s)Column A’s definition: Field Name (Numeric count) Heading (A #) and Field Name (Percent) Heading (A %)Column B’s definition: Field Name (Numeric count) Heading (B #) and Field Name (Percent) Heading (B %)Column A’s details: Grade type (Grade), Grades From (Low) (A-), Grades To (High) (A+)

Column B’s details: Grade type (Grade), Grades From (Low) (B-), Grades To (High) (B+)Create an output query of faculty/staff: (No)Report orientation: (Landscape)










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Grade Entry SheetYou use the Grade Entry Sheet to manually enter grades and comments for each student in the report. You can limit the report by school, academic year, and session. You can group the report by class, teacher, or student and select the marking columns to include on the report.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Report by: (Class)Include the following marking columns: MIDTERM, EXAM, FINALInclude only those students with missing entries: (No)Create an output query of classes: (No)Report orientation: (Landscape)










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Grade ReportThe Grade Report lists grades and related information for students for a given school, academic year, and session. You can order the report by student, teacher, class, and course. You can also show performance, rankings, and GPA data.The number of digits following the decimal point in GPAs is determined by a setting in the GPA calculation. For more information about GPA calculations, see the Configuration Guide for Registrar’s Office.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (Fall)Report on grades by: (Student)Show: None selectedCreate an output query of [ ]: (No)Report orientation: (Landscape)


Marking ColumnsLeft with default selections for this sample report.









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Requirements Audit ReportYou can use the Requirements Audit Report to review students’ progress toward their degrees.


General TabReport format: (Summary)Only include students with [ ]: (with an incomplete diploma)Create an output query of [ ]: (No)Report orientation: (Landscape)



report. Criteria. Criteria is left with the default selections for this sample report. Detail. Detail is left with the default selections for this sample report.Sort/Break. Sort/Break is left with the default selections for this sample report.Page Footer. Page Footer is left with the default selections for this






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Request ReportsConflict MatrixThe Conflict Matrix shows scheduling conflicts for a course. You can restrict the report based on school, academic year, session, and terms. Rather than generating a report that you can print, you export the content of a Conflict Matrix to Microsoft Excel to review conflicts between specific courses. You can use this information to schedule classes so as to limit the number of conflicts.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Terms: (Spring)Include requests for ‘any term’: (Yes)Report format: (Grid)Report orientation: (Landscape)









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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

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1 ENG 102 English Literature II 0 3 0 0 0 0 3 0 1 0 4 0 0 0 2 2 0 0 0 0 0 0 0

2 HIS 202 World History II 0 0 0 0 0 0 0 0 2 0 0 0 2 2 0 1 0 0 0 0 0 0 0

3 SPAN 102 Spanish II 3 0 0 0 0 0 4 1 1 0 3 0 0 0 2 2 0 0 0 0 0 0 0

4 BIB 2004 Principles of Bible Interpretation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 1 2 2 1 2 0

5 ENG 4568 Grammar 0 0 0 0 1 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0

6 ENG 4569 World Literature 0 0 0 0 1 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0

7 ENG 4570 Creative Writing I 0 0 0 0 1 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0

8 BIO 102 General Biology of Whole Organisms 3 0 4 0 0 0 0 1 2 0 3 0 0 0 2 3 0 0 0 0 0 0 1

9 CHEM 102 General Chemistry: Concepts in Physical Chemistry 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 1 0 0 0 0 0 0 0

10 ART 101 Art History I 1 2 1 0 1 1 1 2 1 2 1 1 2 2 0 4 0 0 0 0 0 0 1

11 COM 307 Public Opinion 0 0 0 0 0 0 0 0 0 2 0 1 0 0 0 0 0 0 0 0 0 0 0

12 COM 101 Speech Communication Skills 4 0 3 0 0 0 0 3 0 1 0 0 0 0 2 2 0 0 0 0 0 0 0

13 COM 330 Communication Theory 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0

14 MA 233 Linear Algebra 0 2 0 0 0 0 0 0 0 2 0 0 0 2 0 1 0 0 0 0 0 0 0

15 MA 241 Mathematical Logic 0 2 0 0 0 0 0 0 0 2 0 0 0 2 0 1 0 0 0 0 0 0 0

16 MA 122 Calculus with Analytic Geometry II 2 0 2 0 0 0 0 2 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0

17 PE 101 Personal Fitness 2 1 2 0 0 0 0 3 1 4 0 2 0 1 1 0 0 0 0 0 0 0 1

18 CH 108 Church History II 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 1 0 2 0

19 CH 109 Church History III 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0

20 CW 101 Introduction to Preaching and Worship 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 1 0 2 0

21 CW 207 Patterns of Preaching 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 0

22 WR 264 Buddihist - Christian Dialogue 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 0 0

23 CT 102 Religions and The City 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 2 1 0 0

24 CHEM 382 Physical Chemistry: Electrochemistry & Chemical Kinetics 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 1 0 0 0 0 0 0

25 COM 225 Oral Interpretation 0 0 0 0 0 0 0 0 0 2 2 0 1 0 0 0 0 0 0 0 0 0 0 0

26 COM 230 Scope and Methods 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0

27 COM 321 Voice and Diction 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0

15 7 16 10 3 3 3 19 4 27 7 15 3 7 7 8 18 7 3 7 7 3 7 3

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Course Request ReportThe Course Request Report list the courses that have been requested for a selected academic year.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Start terms: (<All terms>)Include courses with no requests: (No)Include alternate requests: (Yes)Include student request section: (Yes)Order by: (Last name)Include gender breakdown: (No)Include [ ] requests: (Faculty Approved and Unapproved)Create an output query of courses: (No)Report orientation: (Landscape)











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Potential Student SchedulesThe Potential Student Schedules provides a list of students and their potential schedules based on course requests and enrollment.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Start terms: (<All terms>)Print one student per page: (No)Display course as: (<Course Name>)Create an output query of students: (No)Report orientation: (Landscape)

Meetings TabGroup time by: (Interval)Include these intervals: (default selections)Show only columns that have first meetings: (No)Include classes with no meetings: (Yes)










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Student RequestsStudent Requests provides a list of course requests per student by term and the scheduling status of each request.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Start terms: (<All terms>)Display each student’s requests by: (Course ID)Include [ ] requests: (Faculty Approved and Unapproved)Show only unfulfilled requests: (No)Create an output query of students: (No)Report orientation: (Landscape)











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Scheduling ReportsConflicts ReportThe Conflicts Report provides a list of scheduling conflicts for teachers, rooms, or students.


General TabPrint conflicts for: (Students)School: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Start terms: (<All terms>)Create an output query of [ ]: (No)Report orientation: (Landscape)

Meetings TabMeetings is left with the default selections for this sample report.











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Course Waiting ListThe Course Waiting List provides a list of all courses with unfulfilled student requests.


General TabSchool: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Terms: (<All terms>)Create an output query of courses: (No)Report orientation: (Landscape)











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Drop/Add ReportThe Drop/Add Report lists student schedule changes by student, transfer, or class. You can include dropped, added, transferred, or withdrawn, and changes in enrollement type. This report is useful to distribute to theachers during the drop/add period so they can update their class rosters. It is also useful for administrators to review trends in drop/add activity for certain classes and teachers.The report includes only changes made when the selected session is set to track changes. On the session record, you enter the date on which to begin tracking changes.


General TabReport on changes by: (Student)School: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Terms: (<All terms>)Include: Dropped classes (Yes), Added classes (Yes), Transferred classes (Yes), Withdrawn classes (Yes), Enrollment type changes (Yes)Include changes associated with deleted classes: (No)Include only changes as of: (No)Create an output query of courses: (No)

Report orientation: (Landscape)

Filters Tab

No filters selected.Columns TabColumns is left with the default selections for this sample report.









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Free Periods ReportThe Free Periods Report shows the teachers, rooms, or students that are free for a given period or block.


General TabDisplay by: (Teacher)School: (Pepperworth College)Academic year: (2006-2007)Session: (Regular)Start terms: (<All terms>)Create an output query of students: (No)Report orientation: (Landscape)

Meetings TabGroup time by: Times of the DayThe rest of the Meetings tab is left with the default selections.











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Master Schedule GridThe Master Schedule Grid provides a grid of teacher, room, student, or course schedules.


General TabPrint schedules for: (Teacher)School: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Terms: (<All terms>)Create an output query of faculty/staff: (No)Report orientation: (Landscape)Paper size: (Letter)











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Schedule ListsThe Schedule Lists report provides a list of course, teacher, room, or student schedule information.


General TabPrint schedules for: (Teachers)School: (Pepperworth College)Academic year: (<This academic year>)Session: (<This session>)Terms: (<All terms>)Create an output query of faculty/staff: (No)Report orientation: (Landscape)












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SchedulesThe Schedules report provides a grid for each student, room, or teacher, depicting the schedule for the cycle.


General TabPrint schedules for: (Teachers)School: (Pepperworth College)Academic year: (<This academic year>)Session: (<All terms>)Create an output query of faculty/staff: (No)Report orientation: (Landscape)

Meetings TabCollege: (Yes)Group time interval by: (Interval)Start time: (8:00 AM)End time: (9:00 PM)Interval: (30 minutes)Include classes with no meetings: (No)



report. Criteria. Criteria is left with the default selections for this sample report. Detail. Detail is left with the default selections for this sample report. Sort. Sort is left with the default selections for this sample report. Page Footer. Page Footer is left with the default selections for this






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Statistical ReportsStudent Summary ReportThe Student Summary Report summarizes selected details about a group of students.


General TabBreakdown: (Current year), Include: (All), Summarize Others: (No), Suppress Rows if Zero: (Yes)Breakdown: (State), Include: (All), Summarize Others: (No), Suppress Rows if Zero: (Yes)Report orientation: (Landscape)Paper size: (Letter)


Address TabValidate addresses as of: (Today)Consider seasonal addresses: (No)Addresses to consider, in order of importance: (Home)If no address is found, (Print with no address)



report. Criteria. Criteria is left with the default selections for this sample report. Detail. Detail is left with the default selections for this sample report. Page Footer. Page Footer is left with the default selections for this





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Student ReportsActivities ReportThe Activities Report displays activities for a selected group of students or all the records for each selected activity. You can limit data on the report by the date of activity participation or by the grades of the students who participated. You can include students who participated in the activity, those who had interest in the activity, or both.


General TabInclude activities based on: (Activity date from)Include activities with these dates: Activity date: (Include all dates)Include: (All activities)Create an output query of [ ]: (No)Report orientation: (Landscape)










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Fin l Aid Detail ReportThe F id Detail Report displays financial aid information for those that have financial aid for a selected academic year.


GenAcad to include: (2007-2008)Crea ut query of [ ]: (No)Repo tion: (Landscape)

FilteNo fil ed










anciainancial A

applicants


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Fin l Aid Summary ReportThe F id Summary Report displays an overview of applicants for whom aid data exists for a selected academic year. You can select how t ize the information and the information to include. You can break data in the report by ZIP Code to generate a geographical repres f financial aid data. You can also summarize data by stude s.


GenAcad to include: (2007-2008)Summ : (Current Year)Repo tion: (Landscape)

FilteNo fil ed







anciainancial A financial

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Medical ReportThe Medical Report displays medical information for a selected set of records. You can select the sections to include and can limit the data included in the report by date.


General TabShow these report sections: General (Yes), Visits (Yes), Medications (Yes), Conditions (Yes), Medical History (Yes), Immunizations (Yes), Emergency Contacts (Yes), Notes (No), Insurance (Yes)Include medical information with these dates Date: (Include all dates)Create an output query of [ ]: (No)Report orientation: (Landscape)









sample report.The set of parameters documented for this sample report represents a single reporting solution.

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Past/Future School ReportThe Past/Future School Report displays information on schools previously attended or schools applied to for attendance after graduation.


General TabInclude only schools attended as of (no)Include only feeder schools (no)Include only education for grade levels from (no)Create an output query of students: (no)Report orientation: (Landscape)


Address TabAddress is left with the default selections for this sample report.










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Student Profile ReportThe Student Profile Report displays all current information for a selected set of students. You can select the profile information for each student included in the report by Biographical Information, Transportation, Address Information, Relationships, Finacial Aid, Tests, Medical, Actions, Activities, Attributes, and Notes.


General TabShow these report sections is left with default checkboxes marked for this sample report.Create an output query of applicants: (No)Report orientation: (Landscape)








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Student Status ReportThe Student Status Report provides information about the status of selected students and can include a history of status log entries.


General TabInclude status information from: (Active enrollments only)Include status entries with these dates: Date changed (Include all dates), Status date (Include all dates), Include status history (No)Create an output query of students: (No)Report orientation: (Landscape)











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Test Score ReportThe Test Score Report provides test information for a time period you select.


General TabInclude tests with these dates: Test date (Include all dates)Group by: (Test/Subtest, ascending)Sort by: (Score, descending)Include only tests that meet the following criteria: (No)Limit results to [ ] [ ] [ ]: (No)Include only scores considered best scores: (No)Create an output query of: (No)Report orientation: (Landscape)










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RE G I S T R A R ’S OFF I C E RE P O R T S 155

156 CH A PT E R 2

RE G I S T R A R ’S OFF I C E RE P O R T S 157

158 CH A PT E R 2

159IN D E X

IndexAacademic achievement list 103action by assignment report

Admissions Office 2Registrar’s Office 55

action by record reportAdmissions Office 4Registrar’s Office 57

activities reportAdmissions Office 6

advisor assignments 101applicant profile report 8applicant status report 10applicant summary report 40attendance detail report 59attendance taken report 61

Cchecklist report 22class attendance summary report 63class report 83conflict matrix 115conflicts report 123consequence detail report 75consequence summary report 77course catalog report 85course request report 117course waiting list 125course withdrawal report 105

Ddaily attendance report 65daily attendance worksheet 67drop/add report 127duplicate addresses report


Ffaculty/staff directory


family directoryAdmissions Office 30Registrar’s Office 91

free periods report 129

Ggrade analysis report 107grade entry sheet 109grade report 111

Iinfraction detail report 79infraction summary report 81

Mmaster schedule grid 131medical report 145

Ppast/future school report


perfect attendance list 69potential student schedules 119

Rrequirements audit report 113residence life report 33, 94room list report


Sschedule lists 133schedules 135status history summary report 42student attendance report 71student directory


student profile report 149student requests 121student status report 151student summary report 137

Ttest score report

IN D E X160


track status report 24

Wweekly attendance report 73

sample reports guide for blackbaud student …although reports in blackbaud student information...

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