sample windows 2000_intermediate_workbook

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Microsoft Windows 2000 Intermediate Level Exercise Workbook

C C T G L O B A L . C O M

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© 1995-2001 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: [email protected] Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2001 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training. All reasonable precautions have been taken in the preparation of this document, including both technical and non-technical proofing. Cheltenham Computer Training and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. Cheltenham Computer Training shall not be responsible for any direct, incidental or consequential damages arising from the use of any material contained in this document. If you find any errors in these training modules, please inform Cheltenham Computer Training. Whilst every effort is made to eradicate typing or technical mistakes, we apologize for any errors you may detect. All courses are updated on a regular basis, so your feedback is both valued by us and will help us to maintain the highest possible standards. Sample versions of courseware from Cheltenham Computer Training (Normally supplied in Adobe Acrobat format) If the version of courseware that you are viewing is marked as NOT FOR TRAINING, SAMPLE, or similar, then it cannot be used as part of a training course, and is made available purely for content and style review. This is to give you the opportunity to preview our courseware, prior to making a purchasing decision. Sample versions may not be re-sold to a third party. For current license information Cheltenham Computer Training reserves the right to alter the licensing conditions at any time, without prior notice. No terms or conditions will affect your rights as defined under UK law. Please see the site license agreement available at: www.cctglobal.com/agreement Courseware Release Version 5.0

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FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com

WINDOWS 2000 DESKTOP FEATURES ................................................................................................ 1 THE WINDOWS 2000 SEARCH UTILITY - TO FIND THE LOCATION OF A FILE THAT YOU KNOW THE FILE NAME OF...................................................................................................................................................... 1 THE WINDOWS 2000 SEARCH UTILITY - TO FIND THE LOCATION OF A FILE THAT CONTAINS A WORD OR PHRASE........................................................................................................................................................ 2 TO ADD AN ITEM TO THE START MENU ........................................................................................................ 3 CUSTOMIZING THE START MENU - TO MOVE AN ICON ON THE START MENU............................................... 8 CUSTOMIZING THE START MENU - TO MOVE AN ICON FROM THE START MENU TO THE DESKTOP............... 8 CUSTOMIZING THE START MENU - TO COPY AN ICON FROM THE DESKTOP OR WINDOWS EXPLORER TO THE START MENU ............................................................................................................................................... 8 CUSTOMIZING THE START MENU - TO DELETE AN ICON FROM THE START MENU........................................ 8 TO MOVE THE TASKBAR.............................................................................................................................. 8 TO CUSTOMIZE THE TASKBAR ..................................................................................................................... 9 TO CREATE A NEW DOCUMENT ICON ON YOUR DESKTOP............................................................................. 9 DESKTOP TOOLBARS - QUICK LAUNCH TOOLBAR ...................................................................................... 9 TO HIDE/UNHIDE THE QUICK LAUNCH TOOLBAR ...................................................................................... 10 ADDRESS TOOLBAR................................................................................................................................... 10 TO HIDE/UNHIDE THE ADDRESS TOOLBAR ................................................................................................ 10 LINKS TOOLBAR........................................................................................................................................ 10 TO HIDE/UNHIDE THE LINKS TOOLBAR...................................................................................................... 10 DESKTOP TOOLBAR................................................................................................................................... 11 TO HIDE/UNHIDE THE DESKTOP TOOLBAR................................................................................................. 11 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO CREATE A NEW TOOLBAR.................................... 11 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO CLOSE A TOOLBAR.............................................. 11 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO ADD AN ICON TO A TOOLBAR .............................. 11 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO DELETE AN ICON ON A TOOLBAR......................... 11 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO DETACH A TOOLBAR FROM THE TASKBAR .......... 12 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO RE-ATTACH A TOOLBAR TO THE TASKBAR.......... 12 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO HIDE/UNHIDE A TOOLBARS TITLE........................ 12 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO HIDE/UNHIDE DESCRIPTIONS OF ICONS ON A TOOLBAR .................................................................................................................................................. 12 CREATING & CUSTOMIZING TASKBAR TOOLBARS - TO ENLARGE THE ICONS ON A TOOLBAR .................. 12

WINDOWS 2000 EXPLORER FEATURES ........................................................................................... 13 TO CUSTOMIZE THE FILE AND FOLDER DISPLAY......................................................................................... 13 TO CUSTOMIZE A FOLDER.......................................................................................................................... 13 SORTING FILES WITHIN THE EXPLORER .................................................................................................... 15 TO SORT FILES WITHIN THE EXPLORER...................................................................................................... 15

THE WINDOWS 2000 COMMAND PROMPT...................................................................................... 17 TO OPEN THE WINDOWS 2000 COMMAND PROMPT.................................................................................... 17 TO SET THE COMMAND PROMPT PROPERTIES............................................................................................ 17 THE START COMMAND - TO USE THE START COMMAND ........................................................................... 20 THE START COMMAND - SHOWING A VISUAL DIRECTORY DISPLAY USING THE START COMMAND ......... 20

NETWORKING WITH WINDOWS 2000 .............................................................................................. 21 WINDOWS 2000 NETWORK FEATURES...................................................................................................... 21 PEER-TO-PEER NETWORKS VS SERVER-BASED NETWORKS ..................................................................... 21 TO SHARE DRIVES, FOLDERS OR FILES ....................................................................................................... 21 CONNECTING TO SHARED FOLDERS .......................................................................................................... 22 TO MAP A DRIVE........................................................................................................................................ 22 TO SHARE A PRINTER................................................................................................................................. 23 TO CONNECT TO A NETWORKED PRINTER .................................................................................................. 24 INTERNET CONNECTION WIZARD - TO START THE INTERNET CONNECTION WIZARD ............................... 27

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ADVANCED USE OF THE CLIPBOARD AND OLE........................................................................... 29 TO CREATE A SCRAP .................................................................................................................................. 29 THE COMMAND PROMPT AND THE CLIPBOARD ......................................................................................... 29 PRODUCING DOCUMENTATION - COPYING THE ENTIRE CONTENTS OF THE SCREEN TO THE CLIPBOARD ... 30 COPYING THE ACTIVE (SELECTED) WINDOW TO THE CLIPBOARD .............................................................. 30 TO LINK DATA ........................................................................................................................................... 31 TO EMBED DATA........................................................................................................................................ 31 IN-PLACE ACTIVATION OF EMBEDDED OBJECTS ....................................................................................... 31 TO ACTIVATE AN EMBEDDED OBJECT ........................................................................................................ 31 TO LINK AN EXCEL CHART TO A MICROSOFT WORD DOCUMENT............................................................... 32

CUSTOMIZING WINDOWS 2000 .......................................................................................................... 33 TO CUSTOMIZE THE WINDOWS 2000 BACKGROUND.................................................................................. 33 SETTING A SCREEN SAVER ........................................................................................................................ 33 TO SELECT A SCREEN SAVER ..................................................................................................................... 33 TO SET A SCREEN SAVER PASSWORD ......................................................................................................... 34 SETTING DESKTOP SCHEMES..................................................................................................................... 34 TO SET DESKTOP SCHEMES........................................................................................................................ 34 WHAT IS THE CONTROL PANEL? ............................................................................................................... 34 TO OPEN THE WINDOWS 2000 CONTROL PANEL ....................................................................................... 34 SETTING THE TIME AND DATE................................................................................................................... 34 TO CHANGE THE DATE AND TIME.............................................................................................................. 35 TO CHANGE THE TIME ZONE ..................................................................................................................... 35 TO CONFIGURE THE MOUSE ....................................................................................................................... 35 TO CONFIGURE THE KEYBOARD................................................................................................................. 35 TO INSTALL NEW HARDWARE .................................................................................................................... 35 TO ADD OR REMOVE PROGRAMS................................................................................................................ 36 CREATING SHORTCUTS.............................................................................................................................. 38 TO CREATE A SHORTCUT USING CTRL+SHIFT WHILE ‘DRAGGING AND DROPPING’ .................................... 38 TO IDENTIFY SHORTCUTS .......................................................................................................................... 38 TO DEFINE A KEYBOARD SHORTCUT TO RUN A SHORTCUT......................................................................... 39 TO START A PROGRAM THAT RUNS MINIMIZED .......................................................................................... 39 TO CHANGE THE ICON USED BY A SHORTCUT............................................................................................. 39 DISPLAY EFFECTS - TO DISPLAY THE DISPLAY EFFECTS OPTIONS............................................................. 40 DISPLAY EFFECTS - TO DISABLE OR ENABLE MENU ANIMATION................................................................ 40 DISPLAY EFFECTS - TO DISABLE OR ENABLE SCREEN FONT SMOOTHING................................................... 40 DISPLAY EFFECTS - TO DISABLE OR ENABLE LARGE ICONS ....................................................................... 40

WINDOWS 2000 SECURITY & OPTIMIZATION............................................................................... 41 DISK CLEANUP.......................................................................................................................................... 41 TO USE DISK CLEANUP.............................................................................................................................. 41 DISK DEFRAGMENTER............................................................................................................................... 42 TO START THE DISK DEFRAGMENTER PROGRAM ....................................................................................... 42 SCHEDULED TASKS - TO USE THE SCHEDULED TASK WIZARD.................................................................. 42 TO ADD A SCHEDULED TASK...................................................................................................................... 43 SYSTEM INFORMATION.............................................................................................................................. 45 TO VIEW SYSTEM INFORMATION ............................................................................................................... 45

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EXERCISES 1 Using Windows 2000 Intermediate 1995-2001 Cheltenham Computer Training


Windows 2000 Desktop Features The Windows 2000 Search Utility - To find the location of a file that you know the file name of • Click on the Start Icon and then click on the Search command. From the sub-menu

displayed, select For Files or Folders. This will display a dialog box as illustrated.

• In the Search for files or folders named section, enter the name of the file that you wish to

locate. In this example we have entered WORDPAD.EXE. • Ensure that the correct drive to be searched is selected, in this case Drive C. • To start the search, click on the Search Now button. In this case the results will be

displayed, as illustrated.

• To open the file that has been found, double click on it.

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2 EXERCISES 1995-2001 Cheltenham Computer Training Using Windows 2000 Intermediate


The Windows 2000 Search Utility - To find the location of a file that contains a word or phrase • Click on the Start Icon and then click on the Search command. From the sub-menu

displayed, select For Files or Folders. This will display a dialog box as illustrated.

• In the Containing text section, enter the text contained in the file that you wish to locate. In

this case we will search for the text Mr Smith. • Ensure that the correct drive to be searched is selected, in this case Drive C. • To start the search, click on the Search Now button. In this case the results will be

displayed, as illustrated.

• To open the file that has been found, double click on it.

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To add an item to the Start menu • Click on the Start icon and move the mouse pointer to Settings. • From the sub-menu displayed select Taskbar & Start Menu. • A dialog box is displayed, select the Advanced tab, as illustrated.

• Click on the Add button to display a dialog box.

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• Use the Browse button to find the file that you wish to add to the Start menu. In this case we

will add a program called calc.exe, i.e. the Windows calculator program. This file is located in the \WINNT\system32 folder.

• Clicking on the Browse button will display a dialog box similar to that illustrated.

• Double clicking on the Local Disk (C:) icon

will display a screen similar to that illustrated below.

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• If you scroll down you will see the WINNT folder displayed. Double click on this to display the

contents of the WINNT folder, as illustrated below.

• If you scroll down you will see the system32 folder displayed. Double click on this to display

the contents of the system32 folder, as illustrated below.

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• Scroll down until you can see the calc program, as illustrated below.

• Then click on the OK button. • The screen will resemble that illustrated below.

• Click on the Next button to continue.

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• The next screen lets you determine where within the Start menu structure you wish to add

your new program.

• In this case we will use the default, i.e. Programs. Click on the Next button to continue. • The next screen allows you to give a title to the item that you are adding to the Start menu.

In this case we have used the title The Windows Calculator.

• Click on the Finish button to finish the operation. • You will be returned to the Taskbar and Start Menus Properties dialog box. Click on the

OK button to close the dialog box. • If you now click on the Start icon and select Programs, you will see that the calculator has

indeed been added to the Start Menu.

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Customizing the Start Menu - To move an icon on the Start menu • Click on the Start Icon. Display the group containing the item that you wish to move, for

instance display the programs listing. • Highlight the icon you wish to move. Hold down the left mouse button and move the mouse

pointer to the location at which you want the icon to be moved to. A horizontal bar will indicate where the icon will be inserted.

• Release the mouse button. Customizing the Start Menu - To move an icon from the Start menu to the Desktop • WARNING: The following procedure will move NOT copy a shortcut from the Start Menu to

the Desktop! Click on the Start Icon. • Highlight the icon you wish to move. Hold down the left mouse button and move the pointer

onto the Desktop. Release the mouse button. Customizing the Start Menu - To copy an icon from the Desktop or Windows Explorer to the Start menu • Position the mouse pointer on the icon you wish to place on the Start menu. • Hold down the left mouse button and move the pointer to the Start Icon. After a short pause

the Start menu will be displayed. • Move the mouse pointer to the location on the Start menu that you want the icon to be

displayed. Release the mouse button. Customizing the Start Menu - To delete an icon from the Start menu • Click on the Start Icon. Highlight the icon you wish to delete. Click the right mouse button to

display a shortcut menu. • Select the Delete command. The Confirm File Delete dialog box will be displayed. Click on

the Yes button. To move the Taskbar • Simply drag and drop the Taskbar to either the top of the screen, or to either side of the

screen.

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To customize the Taskbar • Right-click on an empty part of the Taskbar, to display the Taskbar pop-up menu. Select the

Properties command which displays the Taskbar Properties dialog box and make sure that the General tab is selected. Taskbar customization options include: Always on top: The Taskbar will always be displayed on top (i.e. in front) of other programs that are running. Auto hide: This option will not display the Taskbar unless you move the mouse pointer to the edge of the screen where the Taskbar is normally displayed, at which point it slides back into view. When you have finished using the Taskbar, it slips over the edge of the screen. Show small icons in Start menu: This option simply uses small icons as a display in the Start menu. Show Clock: Controls whether or not the system clock is displayed within the Taskbar. Use Personalized Menus: Displays recently used menu items and hides other options to make the menus less cluttered. Hidden items are accessible using the down arrow at the bottom of the personalized menu listings.

To create a new document icon on your Desktop • Right-click on an empty part of the Desktop to display the Desktop pop-up menu. • Select the New command. • From the sub-menu displayed select the type of new file you wish to create. The list will vary

depending on what is installed on your PC. Try clicking on Microsoft Word Document to create the icon on your Desktop.

• Double clicking on this icon will either switch to Microsoft Word (if it is already running) or start Microsoft Word and create a new document within the program.

Desktop Toolbars - Quick Launch Toolbar • The Quick Launch Toolbar gives you quick single click access to programs. What is the

function of the following icons?

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To hide/unhide the Quick Launch Toolbar • Right click on an unoccupied area of the Taskbar to display the shortcut menu. • Select the Toolbars command and then select the Quick Launch command.

Address Toolbar • The Address Toolbar behaves in exactly the same way as Internet Explorer’s Address

Toolbar. You can type a Web address into the text box and Windows 2000 will launch Internet Explorer and display that Web page.

To hide/unhide the Address Toolbar • Right click on an unoccupied area of the Taskbar to display the shortcut menu. • Select the Toolbars command and then select the Address command.

Links Toolbar • You can have Windows place a copy of your Internet Explorer Links Toolbar on your

Taskbar, giving you quick access to all of your favorite Web sites. To hide/unhide the Links Toolbar • Right click on an unoccupied area of the Taskbar to display the shortcut menu. • Select the Toolbars command and then select the Links command.

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Desktop Toolbar • The Desktop Toolbar contains copies of all the icons displayed on your Desktop. Having

these icons as a Toolbar on the Taskbar enables you to access the icons without having to minimize any open windows to display the Desktop.

To hide/unhide the Desktop Toolbar • Right click on an unoccupied area of the Taskbar to display the shortcut menu. • Select the Toolbars command and then select the Desktop command. Creating & Customizing Taskbar Toolbars - To create a new Toolbar • Open the Windows Explorer, and run it within a window (as opposed to running fill screen i.e.

maximized). Then select the folder you wish displayed as a Toolbar. OR select a folder from the Windows 2000 Desktop.

• Hold down the left mouse button and drag the folder to the edge of the Desktop. Release the mouse button and the new toolbar will be displayed on the Desktop.

Creating & Customizing Taskbar Toolbars - To close a Toolbar • Right click on an empty section of the Toolbar to display the shortcut menu and select the

Close command. The Confirm Toolbar Close dialog box will be displayed.

• Click on the OK button to close the Toolbar. Creating & Customizing Taskbar Toolbars - To add an icon to a Toolbar • Position the mouse pointer on the icon you wish to add to the Toolbar. • Hold down the left mouse button and drag the icon onto the Toolbar. • Release the mouse button. The icon will be inserted into the Toolbar. Creating & Customizing Taskbar Toolbars - To delete an icon on a Toolbar • Right click on the icon you want to delete to display the shortcut menu. • Select the Delete command.

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Creating & Customizing Taskbar Toolbars - To detach a Toolbar from the Taskbar • Position the mouse pointer on the Toolbar. • Hold down left mouse button. • Move the pointer onto the Desktop. • Release the mouse button. Creating & Customizing Taskbar Toolbars - To re-attach a Toolbar to the Taskbar • Position the mouse pointer on the Toolbar windows title bar. • Hold down the left mouse button. • Move the pointer to an unused area of the taskbar. • Release the mouse button. Creating & Customizing Taskbar Toolbars - To hide/unhide a Toolbars title • Right click on an empty section of the Toolbar to display the shortcut menu. • Select the Show Title command. Creating & Customizing Taskbar Toolbars - To hide/unhide descriptions of icons on a Toolbar • Right click on an empty section of the Toolbar to display the shortcut menu. • Select Show Text command. Creating & Customizing Taskbar Toolbars - To enlarge the icons on a Toolbar • Right click on an empty section of the Toolbar to display the shortcut menu. • Select View command. • Select Large from the sub-menu.

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Windows 2000 Explorer Features To customize the file and folder display • The appearance of the contents window may be customized to display file and folder objects

in four different views. The different views can be selected via the View drop down menu or by clicking on the Views icon. Large icons: Display all objects using large icons. Small icons: Display all objects using small icons. List: Display all files in list format split into multiple columns. Details: Display all files and associated file details such as name, size, type, and last accessed date in a single column. Thumbnails: Displays thumbnail images of the icons.

To customize a folder • Start the Windows Explorer and select the folder you wish to customize. • Click on the View drop down menu to display the View menu. • Select the Customize this Folder command. The Customize This Folder dialog box will be

displayed. For the purposes of this example we will customize a folder to allow use to easily preview picture files.

• Click on the Next button. The Customize This Folder dialog box will now resemble the illustration below.

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• Make sure that the Choose or edit an HTML template for this folder option is selected and

then click on the Next button. • Select the Image Preview option, as illustrated.

• Click on the Next button to continue. • The final dialog box will be displayed, click on the Finish button.

• The folder will then display a thumbnail image of any picture file that you select within the

folder, as illustrated.

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Sorting Files Within the Explorer • If is often useful to be able to sort files in order of, say, file size, name, or by the date of the

last file modification. To sort files within the Explorer • Open the Explorer program. • From the View drop down menu, select Details. • To sort any column in ascending order simply click on the column heading. • To sort any column in descending order re-click on the column heading.

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The Windows 2000 Command Prompt To open the Windows 2000 command prompt • Click on the Start icon. • Select Programs, then select Accessories. • Then select Command Prompt. To set the Command Prompt Properties • Open a Command Prompt window. • Click on the Control icon (the small icon at the top-left or the Command Prompt window). • Select the Properties command from the menu displayed.

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The Options tab • Allows you to customize the Cursor size, display options, Command history and set editing

options.

The Font tab • Allows you to set font size and type.

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The Layout tab • Allows you to define the Command Prompt Size and screen position.

The Colors tab • Allows you to define screen and text colors used within the Command Prompt window.

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The Start Command - To use the Start command • The Start command allows any Windows application to be started from a command prompt. • From any Windows 2000 command prompt you can type the command Start followed by the

name of the Windows program you wish to open, for example:- C:\>START CALC This will automatically launch the Windows calculator program that will run independently of the command prompt session from which it was spawned.

The Start Command - Showing a Visual Directory Display Using the Start Command • The Start command illustrates the close integration between the command prompt command

line within Windows 2000 and the rest of the system. By typing in the command: START . a window will open up to display the current directory.

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Networking With Windows 2000 Windows 2000 Network Features • You can access the networking features within Windows 2000 for the Windows Explorer, My

Network Places or the My Computer Desktop icons. As networking is an integrated feature of Windows 2000 you will also be able to modify the way your computer relates to the network via a range of other methods, such as view the Windows Explorer program.

Peer-to-Peer Networks Vs Server-Based Networks • To understand the difference between peer-to-peer networks and server-based networks we

must first look at the role a server plays within a networking environment. Server-Based Networking • A server (sometimes referred to as a file server) is a machine that allows multiple users to

access its resources, such as file storage and printing. To allow users to manage their own data on a shared resource such as a file system, a mechanism of security is often implemented. Because the file server is responsible for managing many simultaneous connections to its various resources it is often dedicated to this task alone. For performance reasons the file server is very rarely used for workstation purposes itself.

Peer-to-Peer Networking • In peer-to-peer networking every machine is both a server and a workstation. In this

environment, any workstation can ‘share out’ an individual resource such as a printer port, an individual folder or an entire hard disk.

To share drives, folders or files • Open the Windows Explorer and select the drive that you wish to share. • Select the folder that you wish to share. • Click using the right-hand mouse button to display the pop-up menu. • Click on Sharing, which displays the Properties sheet for the folder (or file).

• Click on the Shared this folder radio button and enter a Share name. • Click on the OK button to share this folder.

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Connecting to Shared Folders • Double click on My Network Places. Then double click on the Computers Near Me icon

that is displayed within the window. • Double click on the computer icon required.

• Select the required shared folder.

• To view and use the contents of the folder double click on the folder. To map a drive • If you wish you can map a network drive to a drive letter, in which case instead of double

clicking in the last step. Right click on the required folder to display a pop-up menu.

• Select the Map Network Drive command. This will display a dialog box, as illustrated.

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• Click on the Finish button to complete the mapping process. In the example illustrated a

folder on Rowan’s PC have been mapped to the local E: drive, and even when you shutdown the computer and re-start it, the drive will remain mapped.

• If you examine the Windows Explorer you will see an E: drive, which is fact displays the content to the folder on rowan’s PC.

• Notice that a special icon indicates a network drive.

To share a printer • Printers local to a workstation can be shared in an identical way to files or directories. Note

that you cannot share printers that you are connected to on a network. • Click on the Start Icon and move the mouse pointer to Settings. From the sub-menu

displayed, click on Printers. This will open the Printers folder as illustrated above. • Click on the printer you wish to share using the right-hand mouse button to display the pop-

up menu. • Click on Sharing, which will display the Properties dialog box. • Click on the Shared As radio button. • Enter information, as required into the Share Name, Comments and Password fields, and

then click on the OK button. The printer is now available for other members of your workgroup to share.

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To connect to a networked printer • Click on the Start icon and select Settings. From the sub-menu displayed select Printers.

This will display the Printers dialog box.

• Double click on the Add Printer icon. This will display the first page of the Add Printer

Wizard dialog box.


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• The next screen lets you chose to connect to a local or networked printer. In this case we

have chosen a networked printer.

• Click on the Next button to continue. • The next page allows you to enter the details of the printer that you wish to connect to. If you

do not know the name of the printer that you wish to connect to, click on the Next button, and you will be able to browse the network for the required printer.


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• This page allows you to browse for the required printer. In this case double clicking on

ROWAN, displays the HP COLOR printer that we wish to attach to.

• Click on the Next button to continue. • In this particular case we see the following dialog box.

• Clicking on the OK button will install the required printer driver. You may need access to the

Windows 2000 installation disk at this point. • The next screen allows you to set the new printer as you default printer, if required.

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• Click on the Next button to continue. The final page of the wizard is displayed.

• Clicking the Finish button will complete the process. Internet Connection Wizard - To start the Internet Connection Wizard • Double click on the Connect to the Internet icon located on your Windows 2000 Desktop.

This will display the Internet Connection Wizard dialog box, as illustrated.

• Follow the on-screen prompts. The exact process will vary from one user to another.

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Advanced use of the Clipboard and OLE To create a scrap • Scraps will work with most recent programs (but not all). Scraps are data objects, i.e. text or

graphics that are dragged directly to the Desktop. Select the text or graphic you want to form the Desktop scrap and simply drag it to your Desktop.

The Command Prompt and the Clipboard • When you run a command line session full-screen within Windows, you do not have access

to any drop-down menus. However, when you run the same program within a window, you have access to the Control (or System) icon. Clicking on this reveals the System (or Control) menu.

• Selecting the Edit command displays a further range of choices. • Clicking on the Mark command, allows you to drag across an area of the command line

window, and mark an area for copying to the Windows Clipboard. • Once an area has been marked, you can go back to the Edit command (by clicking on the

System icon), and then select the Copy command. The selected area has now been copied to the Clipboard.

• You can paste the data taken from the command line into any Windows application such as

Word for Windows. This is an excellent trick if you are producing documentation involving the command line. You can paste text-based data held on the Clipboard into a command line in the same way. However, note that you cannot paste graphics into a command line window, as the command line is a text-only environment. What do you think will be the effect of pasting the following into a command line window? Try it! DIR/W NB: You must copy the DIR/W command and a carriage return that follows it for this demonstration to work. Think about it!

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Producing Documentation - Copying the entire contents of the screen to the Clipboard • The entire screen or active window may be ‘dumped’ to the Clipboard. This is an excellent

way of producing documentation manuals for any Windows-based word processor or graphics package. This manual was produced using this method.

• Press the Print Screen button. An example is shown below.

Copying the active (selected) window to the Clipboard • Press the Alt+Print Screen keys simultaneously. • An example is shown below. Notice you now only see the My Computer window, not the

Windows background with the small icons on the screen, as in the previous illustration.

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To link data • To create an link select Paste Special from the Edit drop down menu, and from the dialog

box choose which data type you want to use for the object you are pasting. • When a data item is linked into an application there is only one true copy of that piece of

data, each time it is updated the information can be discovered via the link. • Links can be highly ‘processor intensive’ as the link constantly needs to check for updates. It

is recommended that fast machines with a powerful processor be used if many links are present. Alternatively, the link may be maintained, but frozen, so that updates can be made on manual instruction only. The mechanism to do this may differ from one application to another, but is often contained under the Edit drop down menu, in a command called Links.

To embed data • To embed an object simply select Paste from the Edit drop down menu. • If an item is embedded it is merely copied and then pasted in its entirety into the target

application (such as a graphic being pasted into a word processing document). If the original data item is updated the update is NOT replicated to the embedded data item. Embedding does not have the high performance overhead associated with linking.

In-place Activation of Embedded Objects • It is important to be able to edit embedded objects. To do this you will normally select the

embedded object and then double click on it. • What happens then depends on what type of linking the application supports. • If the application is using older version of linking, then the application that created the object

will be started and your object will appear in that application, allowing you to edit it. When you close the editing application, the embedded objects will have been modified.

• If the application supports the newer version of linking, then you should stay within the

application that contains the embedded object, and the required editing tools should simply appear within the application.

To activate an embedded object • Double click on the embedded object.

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To link an Excel chart to a Microsoft Word document • In this example a chart generated in Microsoft Excel will be linked into a word processor

document contained within Microsoft Word. To perform this action the steps are as follows: - • Select the chart from within Microsoft Excel and click Edit, Copy. • From within Microsoft Word select Edit, Paste Special. • Select ‘Microsoft Excel Chart Object’. • Select either the Paste (to embed), or Paste link (to link back to the spreadsheet) radio

button. • The link is now complete and the chart will appear within the word document. You may view

the source of any linked item in a document by clicking the linked item and pressing Shift+F9. To instantly update a link just press the F9 key.

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Customizing Windows 2000 To customize the Windows 2000 background • To change a configuration, first select the Control Panel from either the Start Icon or from

the My Computer folder. • From the Control Panel select the Display icon to view the Display Properties dialog box.

The following tabs are available:- Options for selecting a bit-mapped image to be used as background wallpaper, or if no wallpaper is used, a background pattern can be specified. Screen Saver: Choice of screen saver to be used and monitor power conservation options (only available if supported by the monitor). Appearance: Color schemes for all windows components such as Title Bars, Icons, Message Boxes etc. Settings: Currently selected color palette and screen resolution. TIP: It is also possible to access the Display Properties dialog box directly from the Desktop by clicking the right-hand mouse button anywhere on the Desktop and selecting Properties.

Setting a Screen Saver • The purpose of a screen saver is to change or blank the screen after a certain period of

inactivity. Before the idea of screen savers caught on images that were displayed constantly often became permanently burnt into the phosphorous of a monitor.

• Since that time screen savers have become complex and sometimes highly animated images that burst into life after a system remains idle for a set period of time.

To select a screen saver • Click the Screen Saver tab from the Display Properties dialog box and select a screen

saver from the Screen Saver drop down list box. Screen saver files end in an .SCR file extension. If additional screen saver files are copied into the Windows 2000 installation directory they will be automatically made available from within the Display Properties dialog box.

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To set a screen saver password • Within the Screen Saver tab of the Display Properties dialog box, click on the Password

protected check box. • Click on the Change button to enter or change your screen saver password, which is entered

in the Change Password dialog box. Then click on the OK button and close the dialog box. • Each time the screen saver activates, you will have to enter the password to regain control of

your keyboard. This allows you to leave your PC on whilst you go to lunch in the knowledge that no one else can use it.

Setting Desktop Schemes • All screen elements such as the Title Bar and windows etc. can be configured with a

selection of different schemes. To set Desktop schemes • Click the Appearance tab in the Display Properties dialog box. • From here you can choose from a selection of 33 different schemes and create additional

schemes of your own. What is the Control Panel? • The Control Panel window contains numerous icons that allow you to control your system.

The particular icons that you see on your own PC may be slightly different from those illustrated above, due to that fact that you may have different hardware installed, and may or may not be connected to a network or modem. You may also have different Windows 2000 options installed. When Windows 2000 is installed you can opt for a full installation of every single feature, or a cut down version of Windows 2000. If you do not have access to a modem, there is little point in installing Fax Modem features!

To open the Windows 2000 Control Panel • Click on the Start Icon. • Move the mouse up to point to Settings. • From the sub-menu, click on Control Panel. Setting the Time and Date • The current Date, Time and Time Zone information can be set from the Date/Time icon within

the Control Panel. The two options can be selected by clicking on the appropriate tab.

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To change the Date and Time • Click on the appropriate date or use the controls to change the month or year. The time can

also be changed by first selecting the digital display and then using the up and down arrows. To change the Time Zone • Select the appropriate Time Zone from the drop down list at the top of the screen.

NOTE: Changing the date and time information within Windows 2000 will update the clock in your system.

To configure the mouse • Mouse configuration within the Control Panel is activated by double clicking on the Mouse

icon, and using the following tab options:- Buttons: Select left-hand or right-hand mode and change the double click recognition speed. Pointers: Change the type of mouse pointer used to indicate the action being performed. Motion: Configure the mouse tracking speed and whether to display mouse trails (particularly useful if you are using a laptop system where the screen cannot track fast on-screen movement).

To configure the keyboard • Keyboard options can be selected by double clicking on the Keyboard icon from the Control

Panel. The following options are available:- Speed: Change the repeat key options and the cursor blink rate. Language: Windows 2000 can have multiple language keyboard layouts installed at the same time. If multiple languages are installed the currently selected language is indicated on the Taskbar next to the digital clock.

To install new hardware • Click on the Add/remove Hardware icon within the Control Panel and the Add/Remove

Hardware Wizard will be launched. The Wizard can automatically detect new hardware or you may enter the new device from a hardware selection list. When a new device is installed, Windows 2000 will decide how system resources should be configured.

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To add or remove programs • Most programs that you purchase will be installed directly from an installation CD-ROM or via

your network. During the installation process Windows will keep track of the changes that the application makes to your system, so that at a later date the application can be completely removed. It is important to realize that when you install an application that files are installed all over the Windows file system (i.e. not just in a single folder containing the application). If you wish to remove a program, you should not attempt to simply delete the folder containing the applications, you should also use the Add/Remove Programs utility, as this will remove all trace of the application. Many programs also modify the Windows registry, which is a database contained within Windows. Again the Add/Remove Programs utility will remove any traces of a program from this database. The Add/Remove Programs icon is located within the Control Panel. Double click on the icon and follow the on-screen prompts. In the example illustrated Microsoft Office 2000 has been selected. To remove this application from your system you would click on the Remove button. To modify the way the program is installed, you would click on the Change button. Microsoft Office is a good example of a program that can be either fully installed or partially installed. Thus when you first install Microsoft Office you might wish to use a “minimal” installation to save of the amount of disk space used. At a later date you may wish to add additional components, such as more clipart (from the installation disk).

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• Clicking on the Change button would display a dialog box similar to that illustrated below.

• Click on the Add or Remove Features button would display the following dialog box.

You would proceed by selecting the components that you wish to install and then click on the Update button. Note that if you installed the application from a CD-ROM then you would need to insert the CD-ROM to complete the process.

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Creating Shortcuts • Shortcuts can be created to point to any Windows 2000 object. When a shortcut is selected

the real object that it points to is launched. Shortcuts can be useful as launch points directly from the desktop for commonly used applications. You should remember that if you make a copy of a file, the copy takes up just as much disk space as the original file did. Also, if you change the original then the copy will not be changed. If you have experience of using IBM’s OS/2 operating system, then creating a shortcut is similar to the concept of shadowing an OS/2 object. BEWARE: Windows 2000 does not actively track a link between an original and a shortcut. For instance, if you create a shortcut of a program, and subsequently move (rather than copy) the original to a different folder, then the shortcut may no longer function. You can create shortcuts from icons displayed within a folder, or you can create shortcuts by directly manipulating files displayed within the Windows 2000 Explorer. Normally shortcuts relate to a program or document, but you can also create shortcuts to folders which can be very useful if you are constantly needing to go to a particular folder. IMPORTANT: Windows 2000 treats documents and programs very differently when dragging and dropping them from one place to another. By default when you drag and drop a program file, it creates a shortcut icon. By default when you drag and drop a data file it moves the file from one place to another. If you wish to copy a program file, rather than create a shortcut icon, you must depress the Ctrl key while you drag and drop.

To create a shortcut using Ctrl+Shift while ‘dragging and dropping’ • Hold the Ctrl+Shift keys down and use drag and drop to instantly create a shortcut. You will

see the pop-up menu illustrated below, when you release the mouse button.

• Click on the Create Shortcut[s] Here command. To identify shortcuts • A shortcut object can easily be identified by the small arrow displayed at the bottom left of the

shortcut icon. These arrows are referred to as ‘jump arrows’.

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To define a keyboard shortcut to run a shortcut • Click on the shortcut to select it and then depress the Alt key, double click on the shortcut

icon, and then release the Alt key. This is a quick way to display the properties pop-up for the icon.

• Click on the Shortcut tab to select it. Then click within the Shortcut key text box of the dialog box.

• Depress the Ctrl key (and keep it depressed), then type in the shortcut letter. Release the Ctrl key. You will notice that if, for instance, you entered Ctrl+Q, this is recorded as Ctrl+Alt+Q.

• Click on the OK button. The keyboard may now be used to start this shortcut program (in this case by pressing Ctrl+Alt+Q).

To start a program that runs minimized • In the Run section of the Shortcut tab of the Properties dialog box, click on the down arrow,

as illustrated.

• Click on Minimized, and then click on the OK button.

Instead of using the default icon supplied for the various shortcuts that you create, you can customize the icon used. Original folder icons may not be changed – only shortcuts created from them!

To change the icon used by a shortcut • Select the shortcut by clicking on it once and then display its pop-up menu by right clicking on

it. In the example shown a shortcut for the Windows 2000 Explorer has been selected. • Select the Properties command which displays the Properties dialog box and then select

the Shortcut tab.

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• Click on the Change Icon button, which displays the Change Icon dialog box.

• Scroll through the icons available and click on the new icon you wish to select. Alternatively

you may use the Browse button to select other files that contain icons. Click on the OK button to change the icon used by the shortcut.

Display Effects - To display the Display Effects options • Right click on the Desktop and select Properties from the shortcut menu

OR display the Control Panel and double click on the Display icon.

• The Display Properties dialog box will be displayed. • Click on the Effects tab to display the Effects folder. Display Effects - To disable or enable menu animation • Display the Display Effects options. • Select or de-select the Animate windows, menus and lists option. • Click on the OK button to close the Display Properties dialog box. Display Effects - To disable or enable screen font smoothing • Display the Display Effects options. • Select or de-select the Smooth edges of screen fonts option. • Click on the OK button to close the Display Properties dialog box. Display Effects - To disable or enable large icons • Display the Display Effects options. • Select or de-select the Use Large icons option. • Click on the OK button to close the Display Properties dialog box.

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Windows 2000 Security & Optimization Disk Cleanup • The Disk Cleanup utility will scan your hard disk searching for files that can be safely deleted,

thus freeing up valuable space. While using Internet Explorer to browse the Web hundreds of files can be downloaded, Internet Explorer stores these files on your hard disk to speed up web browsing. Disk Cleanup gives you the option to delete these files along with the contents of your recycle bin and any other temporary files that may be residing on your computer.

To use Disk Cleanup • Click on the Start Icon to display the Start menu. • Click on the Programs folder. • Click on the Accessories folder. • Click on the System Tools folder. • Click on the Disk Cleanup command.

• Select the drive you wish to clean and click on the OK button. The Disk Cleanup dialog box

will be displayed. • In the Files to delete section of the Disk Cleanup dialog box choose which files will be

removed from your disk. By clicking on a file type a description of the files that would be deleted is displayed in the Description box.

• Click on the OK button to start the drive cleaning process, the Disk Cleanup dialog box will display progress.

• When cleaning is complete the Disk Cleanup program will close automatically.

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Disk Defragmenter • Over a period of use, the files as laid down on your hard disk become disorganized and

disjointed. The Disk Defragmenter re-organizes your files for faster disk access.

To start the Disk Defragmenter program • Click on the Start Icon and move the mouse pointer to Programs, and then to Accessories

in the sub-menu displayed. Move the mouse pointer to System Tools and select Disk Defragmenter.

Scheduled Tasks - To use the Scheduled Task Wizard • Click on the Start Icon to display the Start menu. • Click on the Programs folder. • Click on the Accessories folder. • Click on the System Tools folder. • Click on the Scheduled Tasks command.

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To add a scheduled task • Double click on the Add Scheduled Task icon

• You will see the first page of the Scheduled Task Wizard.

• Click on the Next button to continue. • Select the task that you wish to add. In the example shown we have scrolled down the list to

select Disk Cleanup.

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• Click on the Next button to continue. • The next page lets you determine how often your task will run. In this case we selected

Monthly.

• Click on the Next button to continue. • The next dialog box lets you determine when the task will run.

• Set a time and then click on the Next button to continue. • Enter a password, confirm the password, and then click on the Next button to continue. Click

on the Finish button to complete the process.

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System Information • System Information as the name implies supplies valuable information about your system.

Much of this is technical can be used in troubleshooting problems. To view System Information • Click on the Start Icon to display the Start menu. Click on the Programs folder. Click on the

Accessories folder. Click on the System Tools folder. Click on the System Information command. Example of the sort of information that can be viewed. In this case the Interrupts used by your system.

Types of information that can be viewed within the System Information dialog box. • Include the following:-

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sample windows 2000_intermediate_workbook

Technology