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San Juan Unified School District

Regular Meeting of the Board of Education

3738 Walnut Avenue, Carmichael, California 95608

Board of Education Agenda

October 24, 2017

A. OPEN SESSION / CALL TO ORDER / ANNOUNCEMENT OF CLOSED SESSION TOPICS – 6:00 p.m.

B. CLOSED SESSION – 6:00 p.m.

1. Student expulsions in three cases. (Education Code §48918[f[).

2. Collective bargaining matters – discussion with Negotiator Jim Shoemake, assistant superintendent of schools and labor

relations regarding, CSEA Chapter 127 general/operations support, Chauffeurs/Teamsters Local No. 150 transportation,

and supervisors, teachers and certificated supervisory units; and regarding non-represented groups: management and

confidential units (Government Code §54957.6).

C. OPEN SESSION / PLEDGE OF ALLEGIANCE – 6:30 p.m.

D. APPROVAL OF THE MINUTES – October 10, 2017 regular meeting, pages 2031- 2033.

E. ORGANIZATIONS / ANNOUNCEMENTS – 6:35 p.m.

1. Recognitions

a. School Psychology Awareness Week (November 13 - 17) (Calvin)

Action: Adoption of Resolution No. A-370, proclaiming November 13 – 17 as School Psychology Awareness

Week.

2. Board/Staff Reports

3. High School Student Council

4. Board-appointed/District Committees

5. Employee Organizations

6. Other District Organizations

7. Closed Session/Expulsion Actions (Government Code §54957.1)

F. VISITOR COMMENT – 6:50 p.m.

G. CONSENT CALENDAR – G-1/G-8 – 7:20 p.m.

Action: Recommendation of the administration that the consent calendar, G-1 through G-8 regarding regular business items, be

approved. (Any item may be removed for further discussion and separate action following consideration of remaining agenda

items.)

1. *Personnel - appointments, leaves of absence, separations, job description / salary range change and charter school personnel actions. 2. *Purchasing Report – purchase orders and service agreements, change orders and construction bids. 3. *Business / Financial Report – warrants and payroll. 4. Acceptance of the following gifts (#=donor's est.): Deterding Elementary School: from Barbara West – for five boxes of hardback books: $200 (#). Howe Avenue Elementary School: from Terri Day – for instruments, musical supplies and scholarships: $5,358.37. San Juan Unified Visual and Performing Arts: from Laurel Clark – musical instruments: $225; from Doug Tomka – for stain glass work tool set and supplies: $500.

Michael McKibbin Ed.D.,President

Pamela Costa, Vice President

Saul Hernandez, Clerk

Greg Paulo, Member

Paula Villescaz, Member

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5. *Adoption of Resolution No. 2875 design-build contract award for Rio Americano High School Outdoor Learning Athletic Track and Field. 6. *Adoption of Resolution No. 2876 design-build contract award for Bella Vista High School Outdoor Learning Athletic Track and Field. 7. *Approval to dispose of surplus property pursuant to Board Policy 3270 and Education Code §17545 and §17546. 8. *Approval of the revised memorandum of understanding (MOU) between San Juan Unified and Sacramento County Office of Education, fiscal agent for CAERC.

* Material Provided

H. CONSENT CALENDAR (cont.)

I. BUSINESS ITEM

1. High School Intervention and Support Programs – 7:30 p.m. (Messer)

Material provided.

Report: regarding newly created high school intervention and support programs implemented in the 2016-17 school

year and continuing into the 2017-2018 school year.

2. Assignment of Teachers Outside Regular Base Credential – 7:45 p.m. (Oropallo) Material provided. Action: Adoption of Resolution No. 2874, authorizing the assignment of certificated employees to areas outside their authorized credential during 2017-18 per Education Codes sections 44256(b), 44258.2, 44263, and 44865. 3. Variable Term Waivers – 7:50 p.m. (Oropallo)

Material provided.

Action: The superintendent is recommending approval of submission of variable term waiver to the California

Commission on Teacher Credentialing effective 07/31/17 through 06/30/2018 for Jeraniqun Shatera Martin, a pupil personnel

services school social worker.

J. FUTURE AGENDA – 7:55 p.m.

K. VISITOR COMMENTS – 8:00 p.m.

B. CLOSED SESSION (continued - if necessary)

Announcement of Topics / Announcement of Actions

L. ADJOURNMENT – 8:00 p.m.

The Board of Education welcomes and encourages the public's participation at the board meetings and has devoted time

throughout the meeting for that purpose. You may comment on items included on this agenda, however, we ask that you limit

your comments to two minutes so that as many as possible may be heard (Education Code §35145.5, Government Code

§54954.3). When an item indicates, "Material provided," the additional information is available prior to the meeting in the

Community Relations Office, 3738 Walnut Avenue, Carmichael - 979-8281, or on the district website at www.sanjuan.edu.

A person with a disability may contact the Board of Education Office at (916) 971-7111 or e-mail rmeyer@sanjuan.edu at least

48 hours before the scheduled board meeting to request receipt of an agenda and other distributed writings in an appropriate

alternative format or to request disability-related modifications or accommodations, including auxiliary aids or services, in order

to participate in the public board meeting.

NOTE: The times indicated are approximate

Mission Statement

Valuing diversity and excellence, the San Juan Unified School District’s mission is to educate and inspire each student to

succeed and responsibly contribute to a radically evolving world by providing innovative, rigorous, student-focused

instruction and programs in a safe, caring, and collaborative learning community.

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San Juan Unified School District

Board of Education

3738 Walnut Avenue, Carmichael, California 95608

Board of Education Minutes

October 10, 2017

Regular Meeting

Board of Education

5:00 p.m.

Call to Order

The October 10 regular meeting was called to order by the president, Michael McKibbin, Ed.D.

Roll Call

Present:

Michael McKibbin, president

Pamela Costa, vice president

Saul Hernandez, clerk

Greg Paulo, member

Paula Villescaz, member

Recess: Closed Session

The meeting was immediately recessed, with the board convening in closed session for conference with Legal Counsel

regarding student grade/records challenge (Education Code section 49070) and to consider student expulsions in four cases

(Education Code §48918[f]).

Pledge of Allegiance

At 6:30 p.m., four members of the Del Campo High School Air Force Jr. ROTC led the group in the Pledge of Allegiance.

Minutes Approved

It was moved by Mr. Paulo, seconded by Ms. Villescaz, that the minutes of the September 26 regular meeting be approved.

MOTION CARRIED UNANIMOUSLY [McKibbin, Costa, Hernandez, Paulo, Villescaz].

Board/Staff Reports (E-2)

Ms. Villescaz shared her experiences visiting Trajan Elementary School and Casa Roble Fundamental High School and

reported that she and Dr. McKibbin joined Mr. Camarda and Mr. Mitchell for a visit to Camp Winthers.

Ms. Villescaz shared that she attended the Sacramento County School Boards Association Dinner with guest speaker Kevin

Gordon, president of Capital Advisors.

Dr. McKibbin reported on his visit to Camp Winthers with Ms. Villescaz, Mr. Camarda and Mr. Mitchell. Dr. McKibbin

reported that he and Mr. Paulo attended the Aerospace Museum BBQ on the Ramp dinner for STEM programs and noted that

Dr. Steven Robinson, UC Davis professor and former NASA astronaut, presented Sylvan Middle School with the fifth annual

Aerospace Museum of California STEM Education Award. Dr. McKibbin shared that he attended the Sacramento County

School Boards Association Dinner. Dr. McKibbin reported that he and Mr. Kern attended the CALSSD meeting.

District High School Student Council (E-3)

High School Student Council Representatives Natalie Fulton and Julian Gonzalez from Bella Vista High School and Shelby

Jones and Jacob Sullivan from San Juan High School updated the board on the goals, activities and achievements at their

respective schools.

Board-appointed/District Committees (E-4)

Eric Bakke, chair of the Bond Oversight Committee, reported on the activities of the August 1 meeting. Mr. Bakke stated that

the financial advisory firm Capitol Public Finance Group provided the Bond Oversight Committee with its annual bond

program report. The committee visited Dyer-Kelly Elementary School and received a presentation from Lionakis and

Clark/Sullivan Construction. The district will be undertaking a project that will transform this elementary school into one that

will consist of next-generation classrooms offering flexible furniture, writing walls and new technologies. Mr. Bakke

provided an update on the design-build projects at Greer and Del Paso Manor elementary schools, which have recently

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10/24/17

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completed their bid process and selected their architect and construction teams for each of these projects. Encina Preparatory

and Mira Loma high schools are nearly complete with their designs for outdoor learning spaces. Mr. Bakke reported that in

August, the committee elected Mario Rodriguez as the new chair and Rebecca Kirk as vice chair. The next meeting will be

held on October 17 at Rio Americano High School to tour the recently completed performing arts complex.

Closed Session: Expulsions (E-7)

Dr. McKibbin reported that closed session would resume following the general board meeting.

Consent Calendar Approved (G-1/G-6)

It was moved by Ms. Villescaz, seconded by Ms. Costa, that the consent calendar, items G-1/G-6 be approved. MOTION

CARRIED UNANIMOUSLY [McKibbin, Costa, Hernandez, Paulo, Villescaz].

Personnel (G-1) Appointments, leaves of absence, separations—all approved as submitted.

Purchasing Report (G-2) Purchase orders, service agreements, change orders, construction bids and other—approved as submitted.

Business/Financial Report (G-3)

Warrants, payroll and budget revisions—approved as submitted.

Gifts (G-4)

Acceptance of gifts to Bella Vista High School, Dyer-Kelly Elementary School, Mesa Verde High School, Howe Avenue

Elementary School, Northridge Elementary School, Nutrition Services, San Juan High School, San Juan Visual and

Performing Arts and Sylvan Middle School.

Memorandum of Understanding with Sacramento County Office of Education (G-5)

Approval of memorandum of understanding (MOU) with Sacramento County Office of Education for 2017-2018.

Disposal of Surplus Property (G-6)

Approval to dispose of surplus property pursuant to Board Policy 3270 and Education Code §17545 and §17546.

Summer Learning Update (I-1)

Assistant Superintendent of Secondary Education Rick Messer, Director of CTE, K-12 Counseling and College and Career

Readiness Brett Wolfe, English Language Arts (ELA) Teacher on Special Assignment (TOSA) Arlynn Goode and Program

Manager for English Learner and Multicultural Education Martha Quadros presented a report on the 2016 summer learning

programs.

Ms. Villescaz stated that she believes there is a need for families to enroll their children in programs like Camp Kinder and

asked if there was a way to increase participation in the program. Staff responded that Camp Kinder was intentionally kept

small this year and staff targeted families of children going into kindergarten with no preschool experience and who could

use the extra help to prepare the child to be successful in kindergarten. Ms. Costa asked what criteria staff used to target

families for enrollment in the Camp Kinder program. Staff responded that registration forms were used and, based on the

registration questionnaire, staff reached out to those families that had children with little or no preschool before going into

kindergarten. The Early Childhood Education department would like to start advertising earlier this year, in January or

February, to grow this program. Also, staff will be following up with the students’ parents and kindergarten teachers to see

how successful the kindergarten year has been. Staff will follow the children to see their growth and progress and also will be

checking their attendance. Ms. Costa would like a board communication at the end of the year reporting on how these fifteen

students progressed in their growth and their attendance as a result of this program.

Mr. Paulo requested staff provide a board communication on data from the high school summer school intersession, showing

how many of the grades (A-D) were passing grades and how many were a D grade. Ms. Costa requested that data on how

many students succeeded in the programs also be included in the board communication.

Dr. McKibbin requested that data related to the number of students enrolled who are then “no shows” be included in the

board communication.

2017 Capital Improvement Projects Update (I-2)

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Senior Director of Facilities, Maintenance and Transportation Frank Camarda reported on the capital improvement projects

for Measures J, N and P. Mr. Camarda thanked the board, superintendent and the planning and construction teams for all their

efforts in completing the more than $60 million in projects to provide 21st century facilities for our students, staff and

community. Mr. Camarda introduced a video highlighting the many projects throughout the district.

Visitor Comment:

Robert Matteoli addressed the board regarding the Del Paso Manor remodel and his concern regarding traffic and parking.

Mr. Matteoh requested an ad hoc committee meet with parents to hear their concerns.

Mr. Camarda responded to board members’ questions. The board thanked Mr. Camarda and his team for the work that is

being done and acknowledged the construction partners that are working to complete projects throughout San Juan Unified.

Williams Complaint (I-3) General Counsel Linda Simlick explained that the district must report on the status of Williams-type complaints filed with the

district per Education Code §35186(d), which requires each school district to publicly report, on a quarterly basis,

summarized data on the nature and resolution of all Williams-type complaints. Ms. Simlick stated that during July through

September 2017, there was one Williams-type complaint filed regarding textbook sufficiency and that complaint was

resolved.

Future Agenda (J)

Ms. Villescaz asked that before the close of the regular board meeting that our district recognize in memory of all those in the

Sonoma, Napa, Santa Rosa areas that are affected by the tragic fires.

Closed Session (B continued)

The board returned to closed session to continue conference with legal counsel related to a student grade/records challenge

(Education Code section 49070) and discussion of student expulsions in four cases. (Education Code §48918[f]).

Announcement of Action Taken in Closed Session

Mr. Hernandez reported that the board voted by a 4-1 vote to maintain a student’s grade and course on the student’s

transcript. Mr. Hernandez also reported that the board voted unanimously to accept as written the hearing panel’s

recommendation of the expulsion of a student in case no. S-08, suspended expulsion of a student in case nos. S-09, stipulated

expulsion of a student in case no. S-10 and stipulated suspended expulsion of a student in case no. S-12.

Adjournment

At 9:27 p.m., there being no further announcements or business, the regular meeting was adjourned.

_______________________________ ___________________________________

Michael McKibbin, Ed.D., President Kent Kern, Executive Secretary

Approved: _________

rm:

SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM: __E-1 (a)BOARD OF EDUCATION MEETING DATE: 10/24/2017 SUBJECT: School Psychology Awareness Week CHECK ONE: For Discussion: For Action: Report: DEPARTMENT: Special Education Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending that the board adopt Resolution # A-370 proclaiming the week of November 13-17, 2017 as School Psychology Awareness Week. RATIONALE/BACKGROUND: San Juan Unified School District recognizes the vital role that school psychologists play in the personal and academic development of our district’s students. During the week of November 13-17, 2017, school psychologists are recognized across the nation for their work to help all children and youth learn best by supporting students’ mental health, development, academic achievement and learning environments. BOARD COMMITTEE ACTION/COMMENT: PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 10/16/2017 FISCAL IMPACT LCAP/STRATEGIC PLAN Current Budget: $ 0 Goal:_____ Focus: Additional Budget: $ 0 Action:____________ Funding Source: (Unrestricted Base, Supplemental, other restricted, etc.) Strategic Plan: _____ Current Year Only On-going PREPARED BY: Matthew Patterson, Director of Special Education APPROVED BY: Debra Calvin, Ed.D., Assistant Superintendent Educational Services Donna O’Neil, Ed.D., Associate Superintendent Schools and Student Support Kent Kern, Superintendent of Schools MP:ko

San Juan Unified School District Resolution No. A-370 School Psychology Awareness Week November 13-17, 2017

WHEREAS, School Psychology Awareness Week is November 13-17, 2017; and WHEREAS, the special week honoring school psychologists provides special recognition for school psychologists who deliver a continuum of mental health services and academic supports to schools that lower barriers to learning, enabling teachers to teach students to learn; and WHEREAS, the San Juan Unified School District appreciates and supports school psychologists for providing sound psychological principles which are integral to instruction and learning, social and emotional development, prevention and early intervention, and support culturally diverse student populations. School psychologists facilitate collaboration to help parents and educators to identify and reduce risk factors, promote protective factors, create safe, caring schools and access community resources. They are trained to assess student and school-based barriers to learning, utilize data-based decision-making, implement research-driven prevention and intervention strategies, and evaluate outcomes and improve accountability; and THEREFORE, BE IT RESOLVED that the Board of Education joins the superintendent and staff in honoring school psychologists during School Psychology Awareness Week and throughout the year, Attested to this 24th day of October, 2017 _________________________________ Michael McKibbin, Ed.D., President __________________________________ _________________________________ Kent Kern, Superintendent of Schools Pam Costa, Vice President _________________________________ Saul Hernandez, Clerk _________________________________ Greg Paulo, Member _________________________________ Paula Villescaz, Member Board of Education San Juan Unified School District Sacramento County, California

SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM # _G1__ BOARD OF EDUCATION MEETING DATE: 06/27/2017

APPROVED:

HUMAN RESOURCES The following reports are submitted for board approval

Personnel Pages Page #

Appointments Management

Certificated 1

Classified 1

Leaves of Absence Management

Certificated 1

Classified

Separations Management

Certificated

Classified 1

Pre-Retirement Reduced Workload

Reassignments/Change in Work Year

Errata

Job Description/Salary Range Change Management

Certificated

Classified 2 - 6

Unrepresented

Cabinet Contracts/Extension of Contract

Recommendation to Extend A District Intern Credential Certificated

Credential Approval Recommendations Certificated

Charter School Personnel Actions Visions 7 - 13

Choices

Agenda for the October 24, 2017 Board Meeting

1. APPOINTMENTS

CERTFICATED

Type Name Status Assignment Location Effective Date (s) New Hire Cole, Kristen Temp Teacher Grade 4 Carmichael 09/25/17 06/06/18 New Hire McCormic, Lisa Temp Counselor-7/8 Arcade 09/27/17 03/12/18 New Hire McLean, Susan Temp Tch-Grad 7/8 Arden 08/08/17 06/06/18 New Hire Motiey, Sahar Temp Tch-Elem K-8 LSC Region 1 @ Arcade 08/08/17 06/06/18 New Hire Valiant, Kulwinder Temp Tch-English Lang Develop Starr King 10/09/17 06/06/18

Rehire Messner, Molly Prob Teacher Grade 1 Mariemont 08/08/17 Rehire Moretti, Dominic Prob Teacher Grade 6 M/S Rogers 08/08/17

CLASSIFIED

Type Name Status Assignment Location Effective Date (s) New Hire Alvarez-Millan, Mary Prob Bus Driver Transportation 09/28/17 New Hire Amadi, Jennifer Prob Supervisor Procurement Business Support Services 10/09/17 New Hire Medina-Aldrete, Sara Prob Adm and Family Serv Tech Family Services 10/02/17 New Hire Navaeed, Mohd Prob Instructional Assist – Farsi English Lang Learning 09/29/17 New Hire Sanchez, Mabel Prob Adm and Family Serv Tech Family Services 10/02/17 New Hire Sylliaasen, Carley Prob Instructional Assistant I Howe 10/03/17 New Hire Wilkie, Melani Prob Intermediate Clerk Typist Northridge 10/02/17

2. LEAVES OF ABSENCE

CERTFICATED

Type Name Status Assignment Location Effective Date (s) Unpaid Do, Camilla Perm Teacher Grade 1 Schweitzer 10/28/17 06/06/18

3. SEPARATIONS

CLASSIFIED

Type Name Status Assignment Location Effective Date (s) Resignation Arreola, Carrie Anne Perm Child Development Assistant Sierra Oaks ECE 11/30/15 Resignation Chenoweth, Christopher Perm Custodian M&O Building Maintenance 09/20/17 Resignation Denny, Elizabeth Perm Intermediate Clerk Typist Del Campo 09/15/17 Resignation Fisher-Carrington, Sonja Prob Mental Health Therapist White House 09/15/17 Resignation Gabbrielli, Matteo Prob IA – Ortho/Visual Del Campo 09/07/17 Resignation Gonzalez, Jose Prob Custodian Starr King 09/08/17 Resignation Harney, Jennifer Prob Nutrition Services Worker I El Camino 09/15/17 Resignation Kekahu, Malissa Perm Intermediate Clerk Typist Whitney 09/07/17 Resignation Kline, Jenna Perm Grants Technician Superintendents Office 09/29/17 Resignation Lafler, Kenneth Perm Bus Driver Transportation 09/25/17 Resignation Mannion, Aleta Perm Intermediate Clerk Typist Mariemont 09/05/17 Resignation Minter, Bobbie Prob Nutrition Services Worker I Dyer-Kelly 09/18/17 Resignation Miranda, Genesis Prob Nutrition Services Worker I Whitney 08/16/17 Resignation Ostapenko, Nellya Prob Instructional Assistant III Ralph Richardson 09/22/17 Resignation Ruiz, Maria Prob Clerk Edison 09/22/17 Resignation Scobee, Lori Perm Nutrition Services Worker Mesa Verde 09/15/17 Resignation Toussaint, Patrick Perm Bus Attendant Transportation 09/15/17 Resignation Vargas, Cynthia Perm Adm and Family Serv Tech Family Services 09/08/17 Resignation Wolfe, Amanda Perm Nutrition Services Worker I Carriage 09/01/17

Retirement Culver, Debra Perm Campus Monitor El Camino 09/01/17 Retirement Franks, Connie Perm Intermediate Clerk Typist Rogers 09/18/17 Retirement Hutchinson, Charles Perm Custodian Mission 09/29/17 Retirement Lai, Cheng-Yuan Perm Custodian Arcade 08/04/17 Retirement McCullough, Martha Perm Instructional Assistant II Laurel Ruff 09/26/17 Retirement Timms, Donna Perm Bus Driver Transportation 09/29/17

Dismissal CL-426 Coach Walk-On Coach Teaching and Learning 10/10/17

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Agenda for the October 24, 2017 Board Meeting

4. JOB DESCRIPTION / SALARY RANGE CHANGE

CLASSIFIED

Class Title Unit New/Update Old Salary Range New Salary Range Effective Date(s) Instructional Assistant III CSEA Update 17 N/A 10/25/17

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Job Description POSITION CODE: 919

Classified Group: CSEA Salary Range: 17

Work Days: 206 Page 1 of 4

POSITION TITLE: Instructional Assistant III

DEFINITION: Under general supervision, assigned to an education program where there is a group of students designated as an emotionally disturbed (ED) class or an autistic autism class, or assigned to a Behaviorist to assist individual students is a class consisting of students who have been expelled, suspended or placed by the court system. Individuals in this classification spend a substantial portion of their time providing intervention to students who exhibit disruptive, aggressive and/or self-injurious behaviors associated with the ED or autistic autism designation, or who have been expelled, suspended or placed by the court system.

DIRECTLY RESPONSIBLE TO: Site Administrator or Designee

DUTIES AND RESPONSIBILTIES: (Any one position may not include all of the duties listed; the listed examples do not include all duties and responsibilities which may be found in positions within this classification.) 1. Provides instruction to individuals or small groups of students in a variety of academic

subject areas. such as math, reading, spelling, language arts, social studies, physicaleducation or art

2. Monitors needs and behaviors of emotionally disturbed (ED) and/or autistic orsuspended/expelled/court-placed students and provides appropriate one-on-one and groupinterventions to respond to inappropriate behaviors.

3. Assesses crisis situations, intervenes, and defuses as appropriate.4. Maintains alertness to changing environments (both group and individual) that could lead to

disruptive, aggressive, and/or self-injurious behavior and intervenes and/or defuses asappropriate.

5. Restrains any students who become combative and/or physically abusive to self or others in

accordance with district trainings and applicable state laws, codes, regulations, etc. if

other means of redirection are not successful.6. May provide In some programs, instruction is in language development, visual perception,

number concepts, or more basic skills.7. Uses flash cards, games, work sheets, drills, and a variety of study aids and techniques to

reinforce skills/teaming or present new academic concepts. 8. Assists individual students with daily assignments, remedial, or make up work; may use

flash cards, games, work sheets, drills, and a variety of study aids and techniques toreinforce skills/teaming or present new academic concepts.

9. Under supervision, monitors or administers a variety of tests and quizzes.10. Corrects tests, work sheets, and homework or daily assignments.11. Posts grades, behavior, citizenship, test scores or student progress to record books, charts,

or student folders.12. Designs and prepares bulletin boards, displays of student work, charts, forms, games, flash

cards or other teaching aids.13. Operates duplicating office equipment (e.g. copier, scanner, etc.) to reproduce tests, study

aids, forms, worksheets, and other instructional materials.14. Utilizes behavior management programs intervention techniques to participate assist the

assigned teacher(s) with maintaining classroom discipline.15. Consults with assigned teacher(s) regarding individual student goals lesson plans, work

schedules, and evaluation of student progress.16. Within the framework of teacher established guidelines, may prepare work plans for teacher

approval.

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Instructional Assistant III Page 2 of 4

17. Prepares Makes copies of or types dittos, tests, meeting notices, correspondence,bulletins, and a variety of instructional materials.

18. Assists with or operates a variety of audio-visual equipment such as projectors, taperecorders, or other learning machines

19. May assist teacher with filing files classroom materials and place information in studentfolders such as grades, test scores and a variety of reports.

20. Organizes work areas and assembles learning materials, study aids, art supplies, orassignment folders.

21. May record assist teacher with daily student attendance or lunch count.22. May order supplies, forms, instructional and audio-visual materials.23. May participate in field trips.24. Assists in keeping study areas attractive and orderly.25. May assign tasks to parent volunteers26. May prepare and serve Distributes already prepared snacks and assists students with

packaging and/or containers.27. May participate as a member of project writing committee28. May perform general clerical work required in the school office or library29. May supervise students in cafeteria and on playground or bus loading. (Instructional

Assistants employed in Title I or SIP programs are prohibited from supervising bus loadingor serving on lunch, recess or yard duty.)

30. Performs clerical tasks associated with IEP meetings and may participate in meetings atteacher request

31. Assists students in integrated classrooms as needed.

32. Maintains classroom routine and discipline for short periods of time when teacher is not

present.33. Assists students with clothing, possessions or personal care such as (i.e. feeding, washing

and toileting, etc.).34. Inventories classroom supplies, books, or equipment.35. May assist principal in publicizing school events or obtaining volunteers.36. Performs related work as required.

QUALIFICATIONS:

Education and Experience:

Minimum of a high school diploma or equivalent (Title I, Chapter I funded positions); previous

experience working with groups of children; higher education desirable including courses in

child development, child psychology, or behavior modification.

Licenses and Certificates:

Valid Class C driver’s license issued by the California Department of Motor Vehicles within

30 days of hire or before driving any vehicle requiring this license

Willingness to be trained in and perform district certification and use non-violent intervention,behavior intervention, and physical restraint techniques

Knowledge, Skills, and Abilities: Competency in basic academic skills such as math, spelling, grammar

Ability to give directions clearly communicate effectively both verbally and in writing

with administrators, staff, students, and parents

Skill in oral communication, good articulation, speech and language patterns;

Skill in written communication - ability to write a simple paragraph;

Ability to understand and follow oral verbal and written instructions with a minimum of

direction;

Ability to read and understand test instruction, teacher manuals, and guides

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Instructional Assistant III Page 3 of 4

Ability to work effectively with all levels of district harmoniously with students and staff,

students, and parents

Ability to successfully effectively supervise students

Ability to work independently, with minimum directions, and make minor decisions within

the framework of established guidelines

Ability to adapt to individual needs of students and teachers, and work with interruptions

Ability to understand and relate to individual needs of exceptional children students who

have behavioral, learning, or physical disabilities

Ability to maintain records understand and maintain a confidentiality of privileged

information obtained in the course of work

Typing skills desirable;

Ability to tolerate and manage frequent and extreme verbal outbursts, physically threatening behaviors, and being in confrontive situations

Ability to maintain consistent, punctual and regular attendance WORKING CONDITIONS: Work Environment:

Indoor classroom and outdoor environment

Moderate noise

Drive a vehicle to conduct work Typical Physical Characteristics: (with or without use of aids; consideration will be given to reasonable accommodation). Move about schools and facilities to conduct work including kneeling, crouching,

reaching with arms and hands for long periods of time sufficient physical mobility to

drive a car (required in some programs)

Inspect documents and other written materials with fine print Sufficient vision to read

printed material

Communicate to exchange information in person, with small groups, and/or on the

telephone sufficient hearing to hear normal and telephone conversation

ability to speak in an understandable voice with sufficient volume to be heard in normal

conversation

Operate office equipment requiring repetitive hand movement and fine coordination

sufficient manual dexterity to write, use telephone or business machines

Sufficient physical ability to restrain students of varying weights

Sufficient strength to lift non-ambulatory students Lift and/or move non-ambulatory

students with assistance Hazards:

Exposure to and contact with blood and other bodily fluids

Exposure to students who could possibly exhibit aggressive behaviors Other Characteristics

Ability to maintain certification in designed skills/areas, such as Therapeutic Crisis Intervention Training or other trainings designed by the district

This job description is not a complete statement of essential functions and responsibilities. The district retains the discretion to add or change typical duties of a position at any time.

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Instructional Assistant III Page 4 of 4 Board Approved: 10/24/2017 Adopted: 9/23/1980 Revised: 10/31/1995 (Chapter I Educational Requirements) Revised: 9/14/1999 (Added Instructional Assistant III) Revised: 10/12/1999 (Added autistic language to Inst Asst III) Revised: 8/08/2000 (Added Community Day School language to Inst Asst III) Revised: 10/4/2017

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Visions In Education Charter School Personnel Page for the October 24, 2017 Board Meeting

1. APPOINTMENTS

CLASSIFIED Type Name Assignment Effective Date(s) New Hire Drahmann, Benjamin Technical Writer 10/16/2017

2. CONTINUING EMPLOYEES

CLASSIFIED Type Name Assignment Effective Date(s) Promotion Paniagua, Cynthia Charter School Secretary 10/01/2017 Reclassify Snyder, Jamie Administrative Assistant 10/01/2017

3. SEPARATIONS

CLASSIFIED Type Name Assignment Effective Date(s)

Retirement Breisacher, Deborah Attendance & Records Supervisor 11/03/2017

4. JOB DESCRIPTIONS/SALARY CHANGE

Class Title New/Update Salary Range Effective Date(s) Accounting/Payroll Analyst Update – title and duties No change 11/01/2017 Human Resources Analyst Update – title and duties No change 11/01/2017

Prepared by: Noy Chanthavongsa, Personnel Analyst Reviewed by: Donna Glenn, Human Resources Manager Approved by: Jody Graf, Executive Director John Garrard, Director, Admissions and Family Services c: Superintendent/Board of Education

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VISIONS IN EDUCATION CHARTER SCHOOL BUSINESS OPERATIONS ACCOUNTING/PAYROLL ANALYST

CLASS CODE: 3613 REPORTS TO: Business Operations Manager Controller STATUS: Non-Exempt LEVEL: Classified CHARACTERISTICS OF THE CLASS: Under general direction performs independent, advanced analytical, highly complex task to assist in the smooth and efficient operation of the accounting department including accounting/payroll administration, data gathering, auditing, budget/position classification, report preparation, special project assignments along with analyzes, prepares and performs specialized and complex budget analysis, accounting, and operational work in support of the day-to-day operations of Visions. ESSENTIAL FUNCTIONS: Any one position may not include all the duties listed nor do all the listed examples include all tasks that may be found in positions of this class.

• Analyzes and processes all student vendor and Visions business contracts. • Responsible for fixed asset reconciliation. • Responsible for Visions purchase order processing. • Manage monthly audits of textbookx. • Assists in development, implementation and monitoring of a comprehensive budget and accounting program. • Complies financial data and prepares regular or special financial reports. • Assist in the budget development process and initiates and recommends budget adjustments; revises budget for all funds. • Participates in research, collection, and compilation of data for financial and statistical reports, projections and estimates. • Makes recommendations regarding the establishment and/or revision to budget and accounting procedures. • Reviews financial documents for completeness, accuracy, and compliance with rules, procedures and laws. • Acts as resource to Visions staff on financial processes. • Plans, coordinates and prioritizes work activities to meet established objectives and deadlines. • In absence of Business Operations Manager acts as liaison with district budget, legal, purchasing, and accounting

offices. • In absence of Business Operations Manager, acts in a lead capacity for student account technicians. • Leads temporary staff and oversees Student Account Technicians as necessary. • Assists in the development, preparation and analysis of interim budget reports. • Assists in the preparation and analysis of multi-year financial projections. • Assists in the preparation, monitoring and submission of state funding requests to CDE. • Assists in the preparation of year-end audit work papers. • Assists in the preparation, update and analysis of financial MOU information with district. • Assists in the coordination of contracts with district legal and the district board. • Compile payroll data and deductions such as garnishments, insurance, etc. • Analyzes, prepares and inputs payroll data. Typically uses automated system to produce accurate and timely payroll.

Ensures compliance with all applicable state and federal wage and hour laws. • Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions,

benefit deductions, etc.) for management. • Maintains current knowledge of applicable state and federal wage and hour laws. • Stays current on payroll systems to achieve alignment with HR and other related and to ensure effective accounting

support. • Facilitates management and employee understanding of payroll procedures. • Performs student account technician functions as needed. • Attends staff meetings, in-service training activities, workshops, conferences and other training. • Maintains confidentiality. • Performs other duties as assigned.

QUALIFICATIONS: EDUCATION AND EXPERIENCE:

• A four year college degree preferred with a major in Accounting, Human Resources, Business, Public Administration, or related field).

• Minimum two years of Accounting, Payroll or Human Resources experience or closely related field. • Any combination of training, education and experience equivalent to an associate degree (two-year) and three years of

increasingly responsible experience in accounting. 9

VISIONS IN EDUCATION CHARTER SCHOOL

ACCOUNTING/PAYROLL ANALYST Page 2

SKILLS, KNOWLEDGE AND ABILITIES:

• Knowledge of or ability to learn, interpret, and apply Visions objectives, policies, procedures, rules, regulations, and operations.

• Knowledge of or ability to learn and use applicable sections of the California Education Code, Charter law, and other pertinent laws.

• Knowledge of generally accepted accounting principles (GAAP). • Knowledge of governmental accounting theories, practice, procedures and terminology and their applications to a

variety of financial transactions and problems. • Knowledge of computer software programs related to accounting and word processing. • Ability to analyze and interpret data and prepare accurate and complete reports. • Ability to read, learn, interpret and apply complex federal, state and district regulations. • Ability to plan and organize work in order to meet established time-lines. • Ability to detect and correct errors or omissions. • Ability to communicate effectively both orally and in writing. • Ability to guide and coordinate the work of others. • Ability to establish and maintain effective working relationships with administrators, staff, vendors, outside

contractors/consultants and the public. WORK ENVIRONMENT AND PHYSICAL ABILITIES: The physical requirements below are necessary to perform the essential functions. Reasonable accommodations will be made to enable a person with a disability to perform these functions.

• Work environment is a typical office setting. Requires willingness and ability to work effectively and move about in an office.

• Physical, mental and emotional stamina to work up to an eight-hour shift under stressful conditions, with frequent distraction and interruptions and deal with angry/upset people in a calm and professional manner.

• Sufficient hand/eye coordination and manual dexterity to use a wide variety of office and computer equipment, to keyboard and write, file, and maintain records and reports.

• Sufficient hearing to conduct in-person and telephone conversations. • Ability to speak in an understandable voice with sufficient volume to be heard in normal conversational distance, on the

telephone and addressing groups. • Sufficient visual acuity to see and read small print. • Ability to sit for extended periods of time, up to an eight-hour shift (with the exception of lunch and breaks). • Sufficient mobility to bend, stoop, push/pull, lift, stand, and walk on an occasional basis to file, move equipment or

supplies or take work from one location to another. Created: 9/2012 Updated: 1/14; 5/2015; 10/2017

10

VISIONS IN EDUCATION CHARTER SCHOOL PERSONNEL HUMAN RESOURCES ANALYST

CLASS CODE: 3561 REPORTS TO: Human Resources Manager FLSA CATEGORY: Non-Exempt LEVEL: Classified CHARATERISTICS OF THE CLASS: Under general direction, performs independent, advanced analytical, highly complex task to assist in the smooth and efficient operation of the Human Resources Department including salary administration, data gathering, auditing, position classification, report preparation, special project assignments, employer-employee relations activities, employee benefits administration and the recruitment and selection of personnel. ESSENTIAL FUNCTIONS:

• Studies, gathers and analyzes the duties and responsibilities of data regarding positions, gathers and analyzes pay data and benefits; evaluates qualifications of applicants. Makes recommendations based upon the data analysis.

• Composes correspondence covering a wide variety of personnel matters. • Participates in the development and presentation of statistics and reports pertaining to compensation, employee turnover

rates, absenteeism, on-the-job injuries, employee benefits and similar data. • Participates in the development of criteria and standards for employee testing and promotion; analyzes employee

performance and effectiveness to ensure validity of employment and promotion procedures. • Uses judgment and initiative as required in making determinations and resolving office problems; referring complex

problems to the supervisor. • Assists in verifying all personnel are properly credentialed and assure new employees complete all necessary documents. • Maintains confidential personnel records. • Tracks and monitors credential renewal process. • Explains and interprets personnel policies, procedures, salary schedules and benefits information. • Initiates personnel documents on employee leaves and terminations; posts to personnel files and other records. • Keeps informed on trends and changes in HR legislation; serves as a resource to manager regarding HR legislation,

Visions In Education’s policies, procedures, practices, and paperwork relating to HR. • Monitors and ensures compliance with legal obligations to California Ed Code, Charter Law, Wage and Hour,

FMLA/CFRA, PDA, ADA, Workers Compensation, unemployment, safety and other employment laws. • Collects and analyzes HR data and makes recommendations to manager. • Performs technical and professional work in a variety of human resources areas, including recruitment and selection, staff

training, classification analysis, salary administration, payroll, STD/LTD, workers’ compensation, safety, and employee benefits.

• Verifies appropriate teacher credentials; tracks and monitors credential renewal process. • Maintains HRIS databases; records and compiles related reports; oversees document control. • Oversees and processes payroll and benefits paperwork; resolves related problems. • Monitors and maintains position control assignments and allocations. • Processes unemployment claims paperwork. • Reviews and responds to unemployment claims with appropriate documentation. Review monthly unemployment

statements. • Coordinate workers’ compensation claims with third-party administrator. Follow up on claims. • Administer employee benefits programs such as retirement plans; medical, dental, vision plans; life insurance plans;

temporary disability programs; flexible spending; and wellness programs. • Assure compliance with applicable laws. Supervise preparation of reports and applications required by law to be filed

with federal and state agencies, such as Internal Revenue Service, Department of Labor, insurance commissioners, and other regulatory agencies. Review and analyze changes to state management. Coordinate company benefits with government-sponsored programs.

• Evaluate and compare existing company benefits with those of other employers by analyzing other plans, surveys and other sources of information. Plan, develop and/or participate in area and industry surveys. Analyze results of surveys and develop specific recommendations for review by Human Resources Manager.

• Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in payroll system for payroll deduction.

• Handle benefits inquiries and complaints to ensure quick, equitable, courteous resolution. • Assists with the open enrollment process and enrolls employees with carriers and process life status changes.

11

VISIONS IN EDUCATION CHARTER SCHOOL HUMAN RESOURCES ANALYST

Page 2

• Conduct benefits orientations and explain benefits enrollment system. • Prepare and set up meetings designed to help employees obtain information and make informed decisions. • Distributes all benefits enrollment materials and determines eligibility. • Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data

relative to premiums, claims, and costs. Resolve administrative problems with the carrier representatives. • Administers COBRA. • Processes and administers all leaves-of-absence requests and disability paperwork: medical, personal, disability and

FMLA. • Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities. • Plans, coordinates, and prioritizes work activities to meet established task objectives and deadlines. • Acts as an informational source regarding Human Resources policies and procedures. • Serves as liaison between the office assigned and other charter school departments, San Juan district office and

contractors in gathering and relaying information, and reconciling data and files. • Processes details not requiring the attention of the HR Manager. • Writes, edits, proofs and publishes policies, procedures, manuals, memos, letters and other forms of communication for

the HR Manager. • Prepares and types correspondence, reports, Board agenda items, applications, forms, manuals and other related

documents and information. • Compiles data from a variety of sources and prepares reports, summaries, charts and time sheets. • Keeps special confidential correspondence and complex files and records, maintains control files on matters in progress

and expedites completion; reviews files for compliance with school and legal requirements. • Maintains confidentiality. Maintains confidential information including both verbal and written communications. • Performs other duties as assigned.

QUALIFICATIONS: EDUCATION, TRAINING AND EXPERIENCE:

• A four year college degree preferred with a major in Human Resources, Business or Public Administration, Industrial Relations or related field.

• Minimum two years of Human Resources, employee benefits, risk management, or payroll administrative experience or closely related field.

• Any other training, education, and experience which would provide the required skills, knowledge and abilities may be substituted.

SKILLS, KNOWLEDGE AND ABILITITES:

• Skill and ability to participate in strategic business planning with management and others. • Strong organizational, planning, management, partnering and team building skills. • Ability to partner with and effectively train, influence, and coach managers on HR issues. • Ability to manage and coach staff and partner with management, demonstrating strong leadership, good judgment,

decision-making and problem-solving abilities. • Skill and ability to gather and conduct data analysis, manage projects, solve complex problems, interpret and apply

rules, regulations, policies, and procedures and recommend feasible solutions. • Skill and ability to plan, organize, coordinate and prioritize workload, handle multiple tasks simultaneously, work

under pressure, work with priorities/deadlines subject to changes and frequent interruptions and maintain quality and quantity of work with a high degree of accuracy.

• Ability to deal with and resolve problems involving concrete and abstract variables in non-routine situations. • Ability to provide innovative recommendations/solutions. • Skill in collaborative problem-solving. • Ability to motivate and train others. • Strong communications skills both verbal and written to present complex/controversial ideas and recommendations in a

clear and concise manner. • Ability to effectively articulate policies and programs, demonstrate ability to resolve concerns/questions, while using

tact and diplomacy.

12

VISIONS IN EDUCATION CHARTER SCHOOL HUMAN RESOURCES ANALYST

Page 3

• Ability to facilitate meetings, present information and develop and deliver presentations. • Ability to remain calm in confrontation or tense situations. • Ability to be flexible and work in a changing environment. • Ability to work confidentially with discretion. • Knowledge of or ability to learn and use sound HR terminology, systems, techniques, policies, procedures, practices,

functions, resources and tools. • Knowledge of applicable CTC, Ed Code, charter law, federal, state and local laws, rules, regulation, and court decisions

relating to HR. • Knowledge of or ability to learn and use legal and equitable interview, testing, and selection techniques. • Knowledge, skill and ability to use a wide variety of office equipment including but not limited to: personal computers,

associated software programs, e-mail, Internet, copiers, calculators, and telephones. • Willingness and ability to attend outside HR training and form liaisons with other HR professionals within education,

charter school and private industry to stay informed and current about HR and charter issues.

OTHER QUALIFICATIONS: • Possession of a valid California driver’s license. • Willingness to travel locally and within the surrounding counties.

PHYSICAL CHARACTERISTICS (with or without the use of aids):

• Physical, mental, and emotional stamina to work up to an eight-hour shift under sometimes stressful conditions, with frequent distractions and interruptions and deal with angry/upset people in a calm and professional manner.

• Sufficient vision to read and see small print. • Sufficient hearing to conduct in-person and telephone conversations. • Ability to speak in an understandable voice with sufficient volume to be heard in normal conversational distance, on the

telephone and in addressing groups. • Sufficient hand/eye coordination and manual dexterity to use a wide variety of office equipment, keyboards, write, file,

maintain records, and prepare reports. • Sufficient mobility and agility to move around in an office setting and ability to travel to different building and

locations. • Ability to sit for extended periods of time, up to an eight-hour shift.

Updated: 5/2015; 10/2017

13

SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM # G-2BOARD OF EDUCATION MEETING DATE: 10/24/2017

APPROVED:Kent Stephens

Inc Page #Purchase Orders & Service Agreements P 1Change Orders P 2Construction Bids P 3Piggyback Contracts NAOther NAERRATA P

Purchasing Contracts ReportThe following reports are submitted for board approval/ratification:

Purchasing Contracts Board ReportPurchase Orders, Service Agreements, and Awards

September 27 - October-10

PO# Date Vendor Name Amount $ Site/Department804000 10/6/2017 Barker & Associates/DBA: Star Construction

Emergency repairs at Gold River ES - Fire Damage

Resolution 2873 sent to Board on: September 26,

2017

150,000.00$ 242 - Risk Management

803670 10/10/2017 Aequitas Solutions

Yearly Maintenance and Support

153,197.95$ 252 - Technology Services

804064 10/10/2017 CA Firefighter Joint Apprenticeship Committee

Training and Education

440,199.00$ 415 - CTE

804034 10/9/2017 Mizinski Contracting and Engineering

Quality Assurance and Quality Control

118,440.00$ 216 - Facilities

804134 10/11/2017 Advanced Education Inc, DBS Capitol Autism

Services

205,000.00$ 101 - Special Ed

TDB 10/11/2017 Capitol Elementary 140,000.00$ 101 - Special Ed

ERRATA

PO# Date Vendor Name Amount $ Site/Department804067 * 10/10/2017 Sac County Sherriffs Dept Off Duty Program 675,000.00$ 530 - Safe Schools

*Correction from 10/10/17 board approval noted PO 708028

Business Support Services 10/11/20171

Purchasing Contracts Board ReportChange Orders/Amendments for Items $88,300

September 27 - October 10

Change Orders

PO# Date Vendor Name Original PO Amount $

Previous Approved

C/O Totals $

Current C/O for Approval Amount

$

New Contract

Amount $Responsibility

708815 9/29/2017 Kiz Construction

Bid # 17-136- Tech Svcs Mod

249,500.00$ -$ 1,975.00$ 251,475.00$ 216 - Facilities

707944 10/6/2017 Campbell Keller

LLB Bella Vista HS - Piggyback Bid

Board Approved on: May 9, 2017

272,181.34$ (52,712.58)$ 5,291.00$ 224,759.76$ 216 - Facilities

708815 10/6/2017 Kiz Construction

Bid # 17-136 Tech Svcs Mod

249,500.00$ 1,975.00$ 16,205.00$ 267,680.00$ 216 - Facilities

708019 10/6/2017 Perkins Electric

Bid # 17-130 Board Room Mod

117,000.00$ 925.00$ 11,777.89$ 129,702.89$ 216 - Facilities

Amendments to LLB and Design Build

PO# Date Vendor Name Original PO Amount $

Previous Approved

C/O Totals $

Current C/O for Approval Amount

$

New Contract

Amount $Responsibility

707352 10/9/2017

American River Construction

RFQ 17-126 Lease-Leaseback

CSR Portables Reductions

Board Approved on: 4/18/17

640,000.00$ (15,422.00)$ 67,231.00$ 691,809.00$ 216 - Facilities

Business Support Services 10/10/20172

Purchasing Contracts Board ReportConstruction and Public Works Bids

September 27 - October 10

Upon evaluation of the bids staff has awarded the following in accordance with all legal guidelines.

Fund Date Bid # Vendor Name Description Amount $ Responsibility

26 10/6/2017 18-103 & 18-104 Robert A. Bothman Design-Build Outdoor Learning Athletic Field

Resurface at Rio Americano H.S.

7,200,000.00$ 216

26 10/6/2017 18-103 & 18-104 Robert A. Bothman Design-Build Outdoor Learning Athletic Field

Resurface at Bella Vista H.S.

4,900,000.00$ 216

Business Support Services 10/10/20173

SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM # G-3BOARD OF EDUCATION MEETING DATE: 10/24/2017

APPROVED:Kent Stephens

Inc Page #Easements/Leases (BP 3312)

Notices of CompletionQuarterly Investment ReportWarrants & Payroll 1E-RateERRATA

Business and Financial ReportThe following reports are submitted for board approval/ratification:

October 201701 General Fund 1,301,393.71$ 09 Charter Schools 403,016.38 10 Special Ed Pass-Thru - 11 Adult Education 6,265.76 12 Child Development 30,678.46 13 Food Service/Cafeteria 13,230.50 14 Deferred Maintenance 280.00 21 Building Fund 39,972.62 22 Measure S Building Fund - 23 Measure J Building Fund 212,851.74 24 Measure N Building Fund 221,802.29 25 Capital Facilities 351,408.45 26 Measure P Building Fund - 35 State Schools Facilities Fund - 40 Sp Res FD -- Capital Outlay Proj - 67 Self Insurance 667,162.40 95 Student Body -

TOTALS 3,248,062.31$

October 2017

TOTALS -$

GRAND TOTAL 3,248,062.31$

SAN JUAN UNIFIED SCHOOL DISTRICTAccounting Services

WARRANTS & PAYROLL

VENDOR AND CONTRACT WARRANTS Fund

PAYROLL AND BENEFITSAll Funds

Certificated PayrollClassified PayrollBenefits

1

SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM __G-5_ BOARD OF EDUCATION MEETING DATE: 10/24/2017 SUBJECT: Rio Americano Outdoor Learning Athletic Track and Field Resurfacing Design-Build Contract Award CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Facilities Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board adopt Resolution No. 2875 supported by written findings, and award the design-build contract for Rio Americano Outdoor Learning (Fields) project (the “Project”) to Robert A. Bothman Construction and Verde Design. Pursuant to Education Code section 17250.25, the board also is requested to publicly announce this award, including provide a summary of the basis for the award, identify the successful proposer’s score and price proposal and identify its ranking in relation to the scores of the other proposers within their price proposal. RATIONALE/BACKGROUND: At its meeting on June 27, 2017, the board approved the use of the design-build project delivery method for the Project and the fact that the successful design-builder would be selected based on the proposal that provides the best value to the district for the Project. In accordance with Education Code section 17250 et seq., the facilities department thereafter conducted a solicitation process consisting of a request for qualifications, which included a mandatory prequalification submission, followed by a request for proposals. After completion of the process, staff concluded that Robert A. Bothman Construction and Verde Design submitted a proposal that received the highest score and provides the best value to the district. Attachments: Resolution with Written Findings Notice of Award Design-Build Agreement BOARD COMMITTEE ACTION/COMMENT: PREVIOUS STAFF/BOARD ACTION: Board of Education June 27, 2017 Superintendent’s Cabinet 10/16/2017 FISCAL IMPACT LCAP/STRATEGIC PLAN Current Budget: $N/A Goal: N/A Focus: N/A Additional Budget: $N/A Action: N/A Funding Source: Measure P (Unrestricted Base, Supplemental, other restricted, etc.) Strategic Plan: N/A Current Year Only Ongoing: PREPARED BY: Brett Mitchell, Director Facilities Construction & Modernization APPROVED BY: Frank Camarda, Senior Director Facilities, Maintenance & Transportation Kent Kern, Superintendent of Schools

1

RESOLUTION NO. 2875

RESOLUTION BEFORE THE SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION APPROVING THE AWARD OF THE DESIGN-BUILD

CONTRACT TO ROBERT A. BOTHMAN CONSTRUCTION FOR THE OUTDOOR LEARNING – ATHLETIC TRACK AND FIELD RESURFACING AT RIO

AMERICANO HIGH SCHOOL AND SETTING FORTH THE WRITTEN DECISION FOR THIS AWARD

WHEREAS, by Resolution No. 2875, the San Juan Unified School District ("District") (1) found it to be in the best interest of the District to utilize the design-build process for the design and construction of the Outdoor Learning – Athletic Track and Field Resurfacing at Rio Americano High School ("Project"), (2) approved the use of a design-build contract for the Project pursuant to Education Code Title 1, Division 1, Part 10.5, Chapter 2.5, and (3) authorized the District to proceed in accordance with Education Code section 17250.25; and

WHEREAS, thereafter, the District issued Request for Qualifications #18-103, which included a requirement to submit a prequalification questionnaire, for the Project; and WHEREAS, the district received a total of 4 responses from potential design-builders during the RFQ process; WHEREAS, the district determined that two (2) of the four (4) respondents to the RFQ were deemed to be “non-responsive”; and

WHEREAS, two potential design-builders were deemed prequalified and qualified to receive the Request for Proposals #18-104 for the Project; and WHEREAS, during the RFP process, one (1) of the two (2) remaining respondents made material alterations from its Statement of Qualifications by changing the design team it had presented with its Statement of Qualifications, which Statement of Qualifications was the predicate upon which it was permitted to proceed to the RFP stage, and therefore said respondent was determined not qualified to proceed further with the RFP process; and

WHEREAS, thereafter, the District has carefully examined the proposals submitted in response to the Request for Proposals #18-104;

NOW, THEREFORE, pursuant to Education Code section 17250.25, the San Juan Unified School District Board of Education does hereby determine to award the design-build contract for the Project to Robert A. Bothman Construction for the following reasons:

1 The District determined to select its design-builder for the project based on best value, and

Robert A. Bothman Construction has been determined to have submitted a proposal that provides the best value to the District for the Project.

2 Robert A. Bothman Construction met all of the prequalification requirements.

3 Robert A. Bothman Construction submitted a Statement of Qualifications fully responsive to

the Request for Qualifications #18-103.

2

4 Robert A. Bothman Construction was advanced to the RFP phase based on its Statement of

Qualifications, based on, among other factors, the fact the key firms have substantial experience with design-build projects; the key firms have sufficient experienced staff for a definition project; the key firms have previous experience working together on projects that are similar in size, scope and nature; the key firms have a local office and local experience in the Sacramento Valley; key personnel are very experienced with projects of this size, scope and nature; the proposed general contractor has substantial experience with similar K-14 and higher education public school projects in California; the proposed design firm has substantial experience with similar K-14 and higher education public school projects in California, including such projects that were approved by DSA; and they provided a comprehensive discussion of their proposed approach to the Project, including demonstrating how they will complete the Project and within budget.

5 Robert A. Bothman Construction submitted a proposal fully responsive to Request for

Proposals #18-104.

6 Robert A. Bothman Construction received a score of 79 out of a possible 120 on their proposal; which was an indication of their comprehensive knowledge of the type of project and an innovative Quality Assurance practice, yet lacking somewhat in how it was presented.

7 Robert A. Bothman Construction has been determined to provide a highly qualified team with

excellent technical expertise due to their strong resumes and related project experience for both the designers and builders on the team. The team has demonstrated an excellent design approach.

8 Robert A. Bothman Construction Proposal provides for life-cycle costs based on best value for

the project that exceeds district expectations with an enhanced warranty period and grooming equipment.

9 Robert A. Bothman Construction has demonstrated that they satisfy the skilled labor force

availability as defined in Education Code section 17250.10-17250.50 and have demonstrated in their proposal a commitment to maximizing opportunities for local, small and emerging businesses to compete fairly for work associated with the Project and maximizing opportunities for local workers to be employed on the Project.

10 Robert A. Bothman Construction has demonstrated an acceptable safety record as provided by

Education Code section 17250.10-17250.50 and have submitted an excellent project safety plan evidencing an exceptionally comprehensive injury and illness prevention plan, and have a low experience modification factor rating.

11 Robert A. Bothman Construction has submitted a schedule for construction that shows

completion within the scheduled completion time of no later than October 31, 2018.

12 Robert A. Bothman Construction has a high quality design solution with architectural aesthetics and showing design innovation, as well as their overall approach to constructing the project. The design solution is consistent in size and layout as the criteria documents and also includes an in-depth phasing plan for an active school site during modernization.

3

13 Robert A. Bothman Construction has submitted a high quality project management plan with knowledgeable and skilled key personnel experienced with similar design-build projects. This project management plan includes a logistics plan, quality assurance and quality control measures to be implemented on the project and strategies for interaction between the design-build team, the owners, the owner's representatives and stakeholders.

14 The initial scope of work for the Project includes developing a guaranteed maximum price for

the construction phase services. As requested in the Request for Proposals, Robert A. Bothman Construction has submitted a price proposal consisting of a fixed lump price of $421,215 for design phase services through the Division of the State Architect approval; $67,023 for fixed costs per month in general conditions for construction phase services; 1.5 percent as the costs of bonds and insurance for construction phase services; and 6.0 percent as its construction phase services fee.

15 During its interview, Robert A. Bothman Construction presented design ideas for the Project, demonstrated the skill and experience of its key personnel and key team members, demonstrated creative thinking for the Project and fully and professionally answered all of the questions presented.

The foregoing findings and decision to award were made by the San Juan Unified School District Board of Education at a meeting of the Board on October 24, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN:

Michael McKibbin, Ed.D., President San Juan Unified School District Board of Education

Attest:

Saul Hernandez, Clerk San Juan Unified School District Board of Education

SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF

4

SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF

EDUCATION NOTICE OF AWARD OF DESIGN-BUILD CONTRACT

FOR THE OUTDOOR LEARNING – ATHLETIC TRACK AND FIELD RESURFACING AT RIO AMERICANO HIGH SCHOOL TO ROBERT A. BOTHMAN CONSTRUCTION AND VERDE DESIGN

The San Juan Unified School District ("District") hereby gives notice of award of the design-build contract for the Outdoor Learning – Athletic Track and Field Resurfacing at Rio Americano High School ("Project") to Robert A. Bothman Construction. As set forth in the District's written findings made on September 30, 2017, Robert A. Bothman Construction has been determined to have submitted a proposal that provides the best value for the project, taking into consideration all criteria set forth in the Request for Proposals #18-104 for the Project, including price, technical expertise, life-cycle costs over 15 years , skilled labor force availability, acceptable safety record, schedule, architectural aesthetics and design innovation, project management plan, and design-build experience with projects similar in size, scope and nature.

As requested in the Request for Proposals, Robert A. Bothman Construction has submitted a price proposal consisting of a fixed lump price of $421,215 for design phase services through the Division of the State Architect approval; $67,023 for fixed costs per month in general conditions for construction phase services; 1.5 percent as the costs of bonds and insurance for construction phase services; and 6.0 percent as its construction phase services fee.

Robert A. Bothman Construction received an overall score of 79 on its Proposal. This was the highest and only score received, with the other proposer being disqualified for materially altering its proposal from that of the Statement of Qualifications.

Michael McKibbin, Ed.D., President San Juan Unified School District Board of Education

Attest:

Saul Hernandez, Clerk San Juan Unified School District Board of Education

SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM __G-6_ BOARD OF EDUCATION MEETING DATE: 10/24/2017 SUBJECT: Bella Vista Outdoor Learning Athletic Track and Field Resurfacing Design-Build Contract Award CHECK ONE: For Discussion: For Action Report: DEPARTMENT: Facilities Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board adopt Resolution No. 2876 supported by written findings, and award the design-build contract for Bella Vista Outdoor Learning (Fields) project (the “Project”) to Robert A. Bothman Construction and Verde Design. Pursuant to Education Code section 17250.25, the board also is requested to publicly announce this award, including provide a summary of the basis for the award, identify the successful proposer’s score and price proposal and identify its ranking in relation to the scores of the other proposers within their price proposal. RATIONALE/BACKGROUND: At its meeting on June 27, 2017, the board approved the use of the design-build project delivery method for the Project and the fact that the successful design-builder would be selected based on the proposal that provides the best value to the district for the Project. In accordance with Education Code section 17250 et seq., the facilities department thereafter conducted a solicitation process consisting of a request for qualifications, which included a mandatory prequalification submission, followed by a request for proposals. After completion of the process, staff concluded that Robert A. Bothman Construction and Verde Design submitted a proposal that received the highest score and provides the best value to the district. Attachments: Resolution with Written Findings Notice of Award Design-Build Agreement BOARD COMMITTEE ACTION/COMMENT: PREVIOUS STAFF/BOARD ACTION: Board of Education June 27, 2017 Superintendent’s Cabinet 10/16/2017 FISCAL IMPACT LCAP/STRATEGIC PLAN Current Budget: $N/A Goal: N/A Focus: N/A Additional Budget: $N/A Action: N/A Funding Source: Measure P (Unrestricted Base, Supplemental, other restricted, etc.) Strategic Plan: N/A Current Year Only Ongoing: PREPARED BY: Brett Mitchell, Director Facilities Construction & Modernization APPROVED BY: Frank Camarda, Senior Director Facilities, Maintenance & Transportation Kent Kern, Superintendent of Schools

1

RESOLUTION NO.2876

RESOLUTION BEFORE THE SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION APPROVING THE AWARD OF THE DESIGN-BUILD

CONTRACT TO ROBERT A. BOTHMAN CONSTRUCTION FOR THE OUTDOOR LEARNING – ATHLETIC TRACK AND FIELD RESURFACING AT BELLA VISTA

HIGH SCHOOL AND SETTING FORTH THE WRITTEN DECISION FOR THIS AWARD

WHEREAS, by Resolution No.2876, the San Juan Unified School District ("District") (1) found it to be in the best interest of the District to utilize the design-build process for the design and construction of the Outdoor Learning – Athletic Track and Field Resurfacing at Bella Vista High School ("Project"), (2) approved the use of a design-build contract for the Project pursuant to Education Code Title 1, Division 1, Part 10.5, Chapter 2.5, and (3) authorized the District to proceed in accordance with Education Code section 17250.25; and

WHEREAS, thereafter, the District issued Request for Qualifications #18-103, which included a requirement to submit a prequalification questionnaire, for the Project; and WHEREAS, the district received a total of 4 responses from potential design-builders during the RFQ process; WHEREAS, the district determined that two (2) of the four (4) respondents to the RFQ were deemed to be “non-responsive”; and

WHEREAS, two potential design-builders were deemed prequalified and qualified to receive the Request for Proposals #18-104 for the Project; and WHEREAS, during the RFP process, one (1) of the two (2) remaining respondents made material alterations from its Statement of Qualifications by changing the design team it had presented with its Statement of Qualifications, which Statement of Qualifications was the predicate upon which it was permitted to proceed to the RFP stage, and therefore said respondent was determined not qualified to proceed further with the RFP process; and

WHEREAS, thereafter, the District has carefully examined the proposals submitted in response to the Request for Proposals #18-104;

NOW, THEREFORE, pursuant to Education Code section 17250.25, the San Juan Unified School District Board of Education does hereby determine to award the design-build contract for the Project to Robert A. Bothman Construction for the following reasons:

1 The District determined to select its design-builder for the project based on best value, and

Robert A. Bothman Construction has been determined to have submitted a proposal that provides the best value to the District for the Project.

2 Robert A. Bothman Construction met all of the prequalification requirements.

3 Robert A. Bothman Construction submitted a Statement of Qualifications fully responsive to

the Request for Qualifications #18-103.

2

4 Robert A. Bothman Construction was advanced to the RFP phase based on its Statement of

Qualifications, based on, among other factors, the fact the key firms have substantial experience with design-build projects; the key firms have sufficient experienced staff for a definition project; the key firms have previous experience working together on projects that are similar in size, scope and nature; the key firms have a local office and local experience in the Sacramento Valley; key personnel are very experienced with projects of this size, scope and nature; the proposed general contractor has substantial experience with similar K-14 and higher education public school projects in California; the proposed design firm has substantial experience with similar K-14 and higher education public school projects in California, including such projects that were approved by DSA; and they provided a comprehensive discussion of their proposed approach to the Project, including demonstrating how they will complete the Project and within budget.

5 Robert A. Bothman Construction submitted a proposal fully responsive to Request for

Proposals #18-104.

6 Robert A. Bothman Construction received a score of 79 out of a possible 120 on their proposal; which was an indication of their comprehensive knowledge of the type of project and an innovative Quality Assurance practice, yet lacking somewhat in how it was presented.

7 Robert A. Bothman Construction has been determined to provide a highly qualified team with

excellent technical expertise due to their strong resumes and related project experience for both the designers and builders on the team. The team has demonstrated an excellent design approach.

8 Robert A. Bothman Construction Proposal provides for life-cycle costs based on best value for

the project that exceeds district expectations with an enhanced warranty period and grooming equipment.

9 Robert A. Bothman Construction has demonstrated that they satisfy the skilled labor force

availability as defined in Education Code section 17250.10-17250.50 and have demonstrated in their proposal a commitment to maximizing opportunities for local, small and emerging businesses to compete fairly for work associated with the Project and maximizing opportunities for local workers to be employed on the Project.

10 Robert A. Bothman Construction has demonstrated an acceptable safety record as provided by

Education Code section 17250.10-17250.50 and have submitted an excellent project safety plan evidencing an exceptionally comprehensive injury and illness prevention plan, and have a low experience modification factor rating.

11 Robert A. Bothman Construction has submitted a schedule for construction that shows

completion within the scheduled completion time of no later than October 31, 2018.

12 Robert A. Bothman Construction has a high quality design solution with architectural aesthetics and showing design innovation, as well as their overall approach to constructing the project. The design solution is consistent in size and layout as the criteria documents and also includes an in-depth phasing plan for an active school site during modernization.

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13 Robert A. Bothman Construction has submitted a high quality project management plan with knowledgeable and skilled key personnel experienced with similar design-build projects. This project management plan includes a logistics plan, quality assurance and quality control measures to be implemented on the project and strategies for interaction between the design-build team, the owners, the owner's representatives and stakeholders.

14 The initial scope of work for the Project includes developing a guaranteed maximum price for

the construction phase services. As requested in the Request for Proposals, Robert A. Bothman Construction has submitted a price proposal consisting of a fixed lump price of $371,228 for design phase services through the Division of the State Architect approval; $66,648 for fixed costs per month in general conditions for construction phase services; 1.5 percent as the costs of bonds and insurance for construction phase services; and 6.0 percent as its construction phase services fee.

15 During its interview, Robert A. Bothman Construction presented design ideas for the Project,

demonstrated the skill and experience of its key personnel and key team members, demonstrated creative thinking for the Project and fully and professionally answered all of the questions presented.

The foregoing findings and decision to award were made by the San Juan Unified School District Board of Education at a meeting of the Board on October 24, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN:

Michael McKibbin, Ed.D., President San Juan Unified School District Board of Education

Attest:

Saul Hernandez, Clerk San Juan Unified School District Board of Education

SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF

4

SAN JUAN UNIFIED SCHOOL DISTRICT BOARD OF

EDUCATION NOTICE OF AWARD OF DESIGN-BUILD CONTRACT

FOR THE OUTDOOR LEARNING – ATHLETIC TRACK AND FIELD RESURFACING AT BELLA VISTA HIGH SCHOOL TO

ROBERT A. BOTHMAN CONSTRUCTION AND VERDE DESIGN The San Juan Unified School District ("District") hereby gives notice of award of the design-build contract for the Outdoor Learning – Athletic Track and Field Resurfacing at Bella Vista High School ("Project") to Robert A. Bothman Construction. As set forth in the District's written findings made on September 30, 2017, Robert A. Bothman Construction has been determined to have submitted a proposal that provides the best value for the project, taking into consideration all criteria set forth in the Request for Proposals #18-104 for the Project, including price, technical expertise, life-cycle costs over 15 years , skilled labor force availability, acceptable safety record, schedule, architectural aesthetics and design innovation, project management plan, and design-build experience with projects similar in size, scope and nature.

As requested in the Request for Proposals, Robert A. Bothman Construction has submitted a price proposal consisting of a fixed lump price of $371,228 for design phase services through the Division of the State Architect approval; $66,648 for fixed costs per month in general conditions for construction phase services; 1.5 percent as the costs of bonds and insurance for construction phase services; and 6.0 percent as its construction phase services fee.

Robert A. Bothman Construction received an overall score of 79 on its Proposal. This was the highest and only score received, with the other proposer being disqualified for materially altering its proposal from that of the Statement of Qualifications.

Michael McKibbin, Ed.D., President San Juan Unified School District Board of Education

Attest:

Saul Hernandez, Clerk San Juan Unified School District Board of Education

SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM: _G-7__ BOARD OF EDUCATION

MEETING DATE: 10/24/2017

SUBJECT: Surplus Property CHECK ONE: For Discussion: For Action: Report:

DEPARTMENT: Business Support Services Workshop: Recognition: Emergency Action:

ACTION REQUESTED: The superintendent is recommending that the board approve the disposal of surplus property pursuant to Board Policy 3270.

RATIONALE/BACKGROUND: The Governing Board recognizes that the district may own personal property which is unusable, obsolete, or no longer needed by the district. The superintendent or designee shall arrange for the sale or disposal of district personal property in accordance with board policy and the requirements or state law.

The superintendent or designee shall identify to the board all items not needed by the district together with their estimated value and a recommended disposition.

BOARD COMMITTEE ACTION/COMMENT: N/A

PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 10/16/2017

FISCAL IMPACT LCAP/STRATEGIC PLAN Current Budget: $ N/A Goal:__ Focus: N/A Additional Budget: $ Action: ______________ Funding Source: (Unrestricted Base, Supplemental, other restricted, etc.) Strategic Plan: ______________ Current Year Only On-going

PREPARED BY: Dina Geiss, Director, Business Support Services Kent Stephens, Chief Financial Officer

APPROVED BY: Kent Kern, Superintendent of Schools

Location/Site Make Model Description Serial # DispositionTech Services Apple MacBook Pro Laptop C17FFWJTDH2G ewasteTech Services Apple MacBook Pro Laptop C17GDYK6DRJ7 ewasteTech Services Apple MacBook Pro Laptop C17GDYGNDRJ7 ewasteTech Services HP Pro Book 6550 Laptop CNU0512037 ewasteTech Services HP Compaq 6730 Laptop CNU9336VHN ewasteTech Services Apple MacBook Laptop W8738LJZZ5V ewasteTech Services Apple MacBook Laptop 45020ADFFYN ewasteTech Services Apple MacBook Laptop WQ026AGKATM ewasteDO Purchasing Apple iMac 21” Desktop PC QP0420N3DNM ewasteDO Rm 211 HP CP3505 Printer CNBC78H0XS ewasteSan Juan Central Rm 5 HP C9E49A PC Monitor 3CQ4211SW6 ewasteSan Juan Central Rm 5 HP C9E49A PC Monitor 3CQ4211SW5 ewasteSan Juan Central Rm 5 HP C9E49A PC Monitor 3CQ4211SVF ewasteSan Juan Central Rm 5 HP C9E49A PC Monitor 3CQ4211STP ewasteSan Juan Central Rm 5 HP Laserjet 1505 Desktop Printer VND3B41295 ewasteSan Juan Central Rm 5 HP Laserjet 1506 Desktop Printer VND3B41282 ewasteSan Juan Central Rm 5 HP Laserjet 1507 Desktop Printer VND3B411311 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FEQZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471AB3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471693VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471963VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471B53VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471AH3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471733VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471A53VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471BG3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584718V3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W89101H34R1 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584715Y3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584711C3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471AS3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584716J3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584718R3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471643VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584716E3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584719Q3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584719N3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471BA3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471AC3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584719S3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471CH3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8919QWQ9GU ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FE1Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483TTZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FEEZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FHSZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FEJZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FEDZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FGPZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FH9Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483U6Z62 ewaste

Board of Education Agenda ItemSurplus Property

The following District property is unusable, obsolete, or no longer needed. The items are to be disposed of by sale, recycled, donated, or discarded as required by Board Policy 3270 Education Code 17545 and 17546.

Surplus Property

1

Location/Site Make Model Description Serial # Disposition

Board of Education Agenda ItemSurplus Property

The following District property is unusable, obsolete, or no longer needed. The items are to be disposed of by sale, recycled, donated, or discarded as required by Board Policy 3270 Education Code 17545 and 17546.

Surplus Property

Starr King Rm 25 Apple MacBook A1181 White Laptop W8746FFAZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FF0Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483TNZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483VVZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483W6Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746BFDZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W874856QZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FC3Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746BLTZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FDTZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746BJRZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483TBZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FEVZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FE3Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87484V8Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FHNZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746U3HZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483UJZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483UEZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FCZZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FG1Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8748FC5Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483ULZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87484MXZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746BPMZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483UBZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746BNBZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483QNZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W874854XZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FDSZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483P6Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483SDZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746U82Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483SBZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W874856UZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483U1Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FEGZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87484UJZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87484V7Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483SFZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8909PEM4R1 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 458471AE3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop 4584718F3VY ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483QWZ62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W8746FG8Z62 ewasteStarr King Rm 25 Apple MacBook A1181 White Laptop W87483TWZ62 ewasteStarr King Rm M4 Apple 2004 White eMAC Desktop N/A ewasteStarr King Rm M4 Apple 2004 White eMAC Desktop N/A ewasteStarr King Rm M4 Apple 2004 White eMAC Desktop N/A ewaste

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SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM: __G-8_ BOARD OF EDUCATION MEETING DATE: 10/24/17 SUBJECT: Revised Memorandum of Understanding: CHECK ONE: Sacramento County Office of Education For Discussion: and San Juan Unified School District For Action: Report: DEPARTMENT: Division of Teaching and Learning Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending that the board approve the revised Memorandum of Understanding (MOU) between San Juan Unified School District and Sacramento County Office of Education (SCOE), fiscal agent for Capital Adult Education Regional Consortium (CAERC). RATIONALE/BACKGROUND: The purpose of this revised MOU is to agree on the new terms of the MOU agreement which goes from July 1, 2016 through June 30, 2019. However, based upon CAERC member approved policies – shared fiscal and budget agreement policy (adopted July 13, 2016 and amended May 10, 2017) the fund B allocation must be expended no later than December 31, 2017. This shared fiscal and budget agreement policy and reallocation of unspent funds policy are attached to addendum #3 and incorporated therein. At the August 9, 2017 CAERC member meeting, officially designated members approved the reallocation of Fund B consortium-level unspent funds. Accordingly, SCOE and the district agree to the provisions regarding the additional Fund B allocation. In exchange for the $86, 811.46 in an additional Fund B allocation the district will comply with the obligations set forth in the MOU sections III and V. All required reports must be submitted prior to the Adult Ed Block Grant (AEBG) due dates. ATTACHMENTS: Attachment A - Revised MOU Addendum #3 (16-B-SJ) Attachment B - Exhibit A – CAERC Shared Fiscal and Budget Agreement Policy Attachment C - Exhibit B - CAERC Reallocation of Unspent Funds Policy BOARD COMMITTEE ACTION/COMMENT: N/A PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 10/16/2017 Board of Education: 6/28/2016 FISCAL IMPACT LCAP/STRATEGIC PLAN Current Budget: Additional $86,811.46 (Base) Goal: Focus: ___________ Additional Budget: $ Action: Funding Source: $ Strategic Plan: 1 & 4 Current Year Only On-going PREPARED BY: Rick Messer, Assistant Superintendent, Secondary Education Brett Wolfe, Director of CTE, K-12 Counseling, & College/Career Readiness APPROVED BY: Donna O’Neil, Ed.D., Associate Superintendent, Schools and Student Support Kent Kern, Superintendent of Schools

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SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM: __I-1_ BOARD OF EDUCATION MEETING DATE: 10/24/17 SUBJECT: High School Intervention and Support Programs CHECK ONE: For Discussion: For Action: Report: DEPARTMENT: Division of Teaching and Learning Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending that the board receive an update from the Division of Teaching and Learning regarding newly created high school intervention and support programs implemented in the 2016-17 school year and continuing into this school year. RATIONALE/BACKGROUND: The purpose of this report is to update the board as it relates to the implementation of the multi-tiered systems of support for our nine comprehensive high schools. In the spring of 2016, each high school was given the opportunity to choose the types of support they felt would best support the social/emotional programs already in place at their site. Six high schools had medium to high densities of targeted students and could choose between hiring a social worker, psychologist, behaviorist, or a school community intervention specialist. The three low density high schools were given off-ratio certificated staffing to provide additional interventions and support to students. Along with the added support offered, a number of high schools developed learning support teams at their sites. Casa Roble Fundamental High School, a low density school, and Mesa Verde High School, a high density school, both developed unique intervention and support plans for high risk students and are continuing to follow the same model this year. As we provide academic and social/emotional support for all students to succeed, we will continue to monitor and review our systems for the best models in moving forward. ATTACHMENTS: Attachment A: Power Point Attachment D: On-Track Individual Student Data Sheet Attachment B: HS Intervention & Support Programs Attachment E: Casa Roble Fundamental HS Intervention Support Prog. Attachment C: 2017-18 On-Track Summary Attachment F: Mesa Verde HS Intervention Programs and Information BOARD COMMITTEE ACTION/COMMENT: NA PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 9/18/17 FISCAL IMPACT LCAP/STRATEGIC PLAN Current Budget: $554,985 (Supplemental) / $228,009 (Base) Goal: 2 Focus: 3 Additional Budget: $ Action: 20 Funding Source: Supplemental & Base Strategic Plan: Strategy 2 Current Year Only On-going PREPARED BY: Rick Messer, Assistant Superintendent, Secondary Education APPROVED BY: Donna O’Neil, Ed.D., Associate Superintendent, Schools and Student Support Kent Kern, Superintendent of Schools

High School Intervention and Support ProgramsMulti-Tiered Systems of Support

Rick Messer, Assistant Superintendent, Secondary EducationMichele Lorenzo, Principal, Casa Roble Fundamental High School

Colin Bross, Principal, Mesa Verde High School

Presentation to Board of EducationOctober 24, 2017

Equity, Opportunity and Access:Insuring Social/Emotional Well-Being• Strategy 2: We will model and integrate knowledge and

habits needed to develop a healthy body, mind, and spirit ensuring growth and success within and beyond the classroom

• LCAP Goal 2: Foster respectful, equitable, collaborative, and reflective school and district cultures that ensure academic success and social/emotional well-being for each student

2

Goal 2, Focus 3 – School Climate• LCAP 2.3.20 -

o $554,985 - High Density Schools – Supplemental Grant• Del Campo High School, El Camino Fundamental

High School, Encina Preparatory High School, Mesa Verde High School, Mira Loma High School and San Juan High School

• 5.26 Full time employees (FTE)

o $228,009 – Low Density Schools – Base Grant• Bella Vista High School, Casa Roble Fundamental

High School and Rio Americano High School• 2.4 Full time employees (FTE)

3

Service Models/Staff

• Service Models: (learning support/site intervention teams)o Administrators, counselors, nurses, psychologists,

social workers, intervention teachers, special education staff, school community intervention specialists

• Staff: Social workers, psychologists, school community intervention specialists, counselors, student intervention teachers, attendance clerks

4

Student Identification

• Illuminate: Data Dashboard - Global

5

Student Identification• Illuminate: Data Dashboard - Student

6

Casa Roble Fundamental High School –Low Density

• 2016-17o Goal: To assist the most at-risk incoming freshmen and

sophomores to keep on track for graduation

o Participants: Seventy freshmen and sophomores identified using multiple indicators

o Support staffing: .66 Certificated (district)/ 6 hr. intermediate clerk typist (ICT) – attendance (site), .5 FTE –counselor (site)

o Next steps: Refine student selection process and identify better academic intervention opportunities

7

Mesa Verde High School -High Density

• 2016-17o Goal: To develop an intervention team that addresses student

academic and social emotional needs and to develop a pre-referral system that allows staff to provide information regarding their concerns for their students

o Participants: 175 students referred through May 2017o Support staffing: Social worker (district), school community

intervention assistant (site), ICT (site)• Learning Support Team: Administrators, counselors, social

worker, school community intervention assistant, ICT, psychologist, nurse

o Next steps: Continue to refine data collection to identify and support students and provide additional teacher and parent outreach as well as focus on more academic supports for our students

8

Next Steps

• Refine intervention and support models from 2016-17 and implement for 2017-18

• All high schools complete Learning Support Team development trainings

• Continue to monitor data and services provided

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Questions/Comments

10

High School Intervention and Support Program Funding Board Presentation - October 24, 2017

Site 16-17 District funded positions

16-17 Site funded positions

17-18 District funded positions

17-18 Site funded positions

Bella Vista .8 intervention teacher

.2 intervention teacher .4 attendance

.8 intervention teacher

.2 intervention teacher .4 attendance

Casa Roble .66 intervention Teacher

6 hour intermediate clerk typist attendance

.66 intervention teacher

6 hour intermediate clerk typist attendance

Del Campo .5 social worker .5 school community interventionist

1.0 social worker

El Camino .5 behaviorist .2 intervention teacher

.75 school community prevention specialist

.5 behaviorist

.5 counselor

.2 teacher Intervention

.75 school community prevention specialist

Encina 1.0 behaviorist .2 intervention teacher

.5 behaviorist

.5 social worker .4 intervention teacher

Mesa Verde 1.0 social worker 6 hour school community intervention specialist 6 hour intermediate clerk typist

1.0 social worker 8 hour school community intervention specialist

Mira Loma .5 social worker 1.0 school community intervention specialist

1.0 school community intervention specialist 8 hour intermediate clerk typist

Rio Americano

.8 intervention teacher

.2 ELD teacher .8 intervention teacher

.4 ELD teacher

San Juan 1.0 school psychologist March- June student intervention teacher 6 hour school community intervention specialist

Aug - March 1.0 student intervention teacher

1.0 student intervention teacher 6 hour school community intervention specialist

.5 school counselor

Student Name:

9

Student ID:

School Name: Grade:

ATTENDANCE

BEHAVIOR

GRADES Overall

ASSESSMENTS - ELA

ASSESSMENTS - Math

Key: <90% = Chronically Absent 90-95% = At Risk

2016-17

All Incidents

Quarter 2 Quarter 3 Quarter 4

2016-17 Quarter 1 Quarter 2 Quarter 3 Quarter 4

2017 - 2018

2017 - 2018

Quarter 1

Incidents resulting in Home suspension

Incidents resulting in School suspension

GPA 2016-17: 2017-18Term 1:

2017-18Term 3:

2017 - 2018

16-17 Term 1Progress Term 1 Term 2

Progress Term 2 Term 3Progress Term 3 Term 4

Progress Term 4

D/F/I Count (1's on ERC)

Total Classes

CAASPP/SBAC Performance Levels 2016 PSATSpring 2016Perf. Level:

2017 PSAT 2018 PSATSpring 2017 Perf.

Level:

NWEA MAP

2017-2018 ELA Grade 9 Performance Task2016-17

Fall Winter Spring (Gr 9) Fall Winter

GOAL: GOAL:

CAASPP/SBAC Performance Levels 2016 PSATSpring 2016Perf. Level:

2017 PSAT 2018 PSATSpring 2017 Perf.

Level:

NWEA MAP

2017-2018 IM 1 Assessments2016-17

Fall Winter Spring (Gr 9) Fall Winter

91.58

1.782017-18 Term

2/Sem 1:2017-18 Term

4/Sem 2:

Standard MetStandard Nearly

Met

215 224

223 222

Standard NotMet

Standard NotMet

On-Track Individual Student Data Sheet

On Track

On Track

Med Risk

Low Risk

High Risk

Med RiskOverall

Low Income: Special Education: Language Fluency:YES NO English Only

Attachment E

2016-17 SJUSD High School Intervention Support Program –Casa Roble High School

Intervention Support Program Description Seventy freshmen and sophomores were selected at the beginning of the 2016-2017 school year based upon their prior years’ academic lowest Grade Point Average (GPA) and behavioral performance (minimum of 7 behavioral entries). The intent of the program was to assist the most at-risk freshman and sophomores with the specific goal of keeping students on track to graduate at Casa Roble. Over the course of the first year, these students have received additional support from Cyndi Otero (teacher), Danielle Zezini (counselor) and Philip Clemmer (teacher). Student Participation Information Information about the support was mailed home and the students were interviewed and introduced to Ms. Otero, Ms. Zezini and Mr. Clemmer. During these introductory meetings, along with follow up meetings, students were informed of the program and personal goals were set. Throughout the course of the year, follow up appointments were made with students to inform and update them on their progress and to provide any additional support that may have been identified. The most basic level of intervention was simple grade checks and face-to-face meetings to ensure students were aware of their current grades. As the year progressed, students who required greater support were identified and subject specific after school tutoring was made available. For a minority of students, they were pulled out of class to receive support.

Data Collection Of the initial seventy students, 13 students have withdrawn from Casa Roble while 53 (81.4%) finished the academic year. Some have moved, while others have chosen to enroll in an alternate program (Options, El Sereno and etc.) As a point of comparison, 92.6% of all Casa Roble students remained throughout the school year. Twenty-one of the remaining 57 have earned all of their credits and are on track to graduate. For those students who are now credit deficient, 28 students failed multiple classes and 25 failed math which was the most frequently failed class. Seventeen students also struggled to pass English, 16 struggled with science and 19 struggled to pass physical education (PE). Those students who struggled in PE were often cited for dress code violations, which typically resulted from forgetting to bring PE clothes, to bring the correct PE clothes, or refusing to dress. Overall the GPA for 31 students either remained the same or improved from the prior years GPA. For 26 students, their GPA dropped (-0.1 or greater change in GPA). The GPA for the lowest performing students shows a direct correlation to their poor attendance. The average periods missed by the lowest performers was 85 while the highest performers missed an average of 50 periods. Behaviorally, the vast majority of students had fewer disciplinary entries but it must be noted that a comparison between middle school and high school, much less between high schools, is fraught with inconsistencies. For those students who show an increase in disciplinary entries, the increase of discipline seems to revolve around electronic use, dress code in PE and classroom disruption, mostly failure to work. Violent or extreme behavior was the exception to the rule. The implementation of an Intervention period should help with the majority of the general population but those most at risk need additional support during the school day. During the second term, 46.7% of the targeted students maintained or improved their GPA. However, during the 4th term, when intervention had been in place for 2 terms, only 45.6% were able to maintain or grow their GPA. They need directed, small group, or one on one remediation.

Conclusions/Results The limitations of the program design are apparent. First, pulling students out of their classes is problematic. In an attempt to connect with these students, you run the risk of depriving them of critical instructional minutes. A quick check-in meeting would easily run 15 minutes or more. Secondly, the vast range of policies and practices by Casa Roble teachers makes it difficult to assist students. Some teachers accept and encourage students to re-take summative assessments and others do not. Ferreting out these practices takes time and finding the opportunity to assist these students is difficult. Even providing after school tutoring was only moderately successful, as many students need one-on-one assistance. Simply putting them in a room with 10-12 additional struggling students was not beneficial. Also, many students who needed the help the most, simply would not attend. Lastly, parent support and involvement was inconsistent at best. Despite sending letters and emails, very few parents contacted any of the teachers for further information or assistance. When parent conferences were held, little positive impact or increase in involvement was noted.

Attachment E

Next Steps for 2017-18 Providing time for a teacher and counselor to monitor and connect with students is the minimum that should be done to help these students. However, trying to connect with 70 students in any meaningful and consistent manner is daunting particularly when the counselor is split half time. Despite this, Ms. Otero and Ms. Zezini have made a significant impact in many of their student’s academics but perhaps more importantly their social assimilation. They have become the avenue by which many students feel connected to Casa Roble. With the exception of a handful of students, the vast majority wanted to continue with the program. Academically, these students need a dedicated time during the day that would allow them to access academic support without the threat of missing instructional time. As noted previously, familial support is frequently unavailable so requiring students to come in after-school is a non-starter. Therefore, having an impact on their academic success needs to occur at school, during the school day, and in a small group environment. Since standardized test scores are available and the availability of diagnostic data is present, this data needs to be utilized to target specific learning deficiencies. This should be an integral piece of any intervention program. Targeted remediation during the school day without removing students from their classes would be ideal. This would begin to address the requisite skills without impacting their current course work. Student selection for this program needs to be refined. While only a few students were selected incorrectly, this did eliminate slots for struggling learners. Using grades/behavior data to select students is a valuable tool, but coordination and input should be solicited from our feeder middle schools. For students entering Casa Roble once the academic year has begun, a method is needed to identify their needs, to enter the program, and/or to receive some support services.

2016-17 SJUSD High School Intervention Support Program – Mesa Verde High School

Intervention Support Program Description Mesa Verde High School used district funding to hire a full time school social worker. Additionally, an intermediate clerk typist (ICT) and a school community intervention assistant was hired using Local Control Funding Formula (LCFF) supplemental dollars. Throughout the year, Mesa Verde established an intervention and support team that included the principal, vice principals, counselors, school social worker, school community intervention assistant, Intermediate Clerk Typist (ICT), psychologist, and nurse. We held regular meetings on Monday mornings that were led by our school social worker. The meetings were solution-based, driven by data, and student-focused. We also discussed ways we can better support teachers that showed signs of struggling with specific students. Student Participation Information Student participation was based on a student concern form that all staff members have access to through Google Forms. As a pre-referral system, managed by our ICT, teachers were able to express concerns regarding students prior to major issues surfacing that impacted the learning environment. Throughout the year, 175 students (some repeats) were referred using the student concern form. Moving forward, it will become the team’s mission to track the students success upon being referred and taking an active role in providing appropriate supports (they will be compared to students who were referred, but do not agree to the supports provided). Data Collection

- 175 students were referred using the student concern form - Over 20 home visits made prior to the 2016-17 school year (8th grade students entering the 9th grade and viewed

as “at risk” for various reasons) - “See attached” (visits represents a student/parent contact and logged into system and the data for each year is set

from the first day of school through May 10th)

Conclusions/Results Throughout the year the following was observed and/or concluded:

1. More positive relationships were secured with adult staff members and our students. 2. Throughout the year it was evident that having three new positions added to the team allowed for more detailed

and meaningful supports for our students. 3. Overall it was evident that students knew who to talk to when they needed someone to support them. 4. Teachers eventually understood the role of the intervention and supports team and by the end of the year they

addressed student concerns with the intervention team so we could begin wrapping our services around them. 5. Provided a much calmer campus as we had more individuals who are student-centered and focused on improving

each student’s academic, attendance, and behavior needs. Strong relationships were formed with some of our most difficult students.

6. More student contacts lead to more supports for students and a much more caring environment. 7. We will need to strengthen our academic supports. 8. Student observations were helpful in providing feedback for students and teachers.

Next Steps for 2017-18 As we move forward, we will be making the following adjustments:

1. We will compare students that are receiving services to those who deny services. 2. We will work to adjust job responsibilities so we are constantly looking at attendance, academic, and social

emotional (behavior) data and making decisions based on the data and best practices. 3. Provide additional teacher/parent outreach and support. Bringing more teachers and parents into the process is

the only way we will make significant growth.

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SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM: __I-2_BOARD OF EDUCATION MEETING DATE: 10/24/17 SUBJECT: Assignment of Teachers Outside CHECK ONE: Regular Base Credential For Discussion: For Action: Report: DEPARTMENT: Human Resources Workshop: Recognition: Emergency Action: ACTION REQUESTED: The superintendent is recommending the board adopt Resolution No. 2874 authorizing the assignment of fifty-seven (57) certificated employees who hold regular base credentials outside these authorizations during the 2017-2018 school year per Education Code sections 44256(b), 44258.2, 44263 and 44865. RATIONALE/BACKGROUND: Per the California Education Code sections cited above, a teacher may be authorized by action of the governing board to teach subjects beyond their credential provided they hold a valid credential, have a prerequisite number of college units in the subject area, and agree to the assignment. Several schools have identified teachers who meet the requirements to teach additional subjects (listed on the attachment). The schools and the district see these assignments as beneficial to the instructional program and therefore to student academic success. BOARD COMMITTEE ACTION/COMMENT: N/A PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 10/16/17 FISCAL IMPACT LCAP/STRATEGIC PLAN Current Budget: $ N/A Goal: _____ Focus: Additional Budget: $ Action: N/A Funding Source: (Unrestricted Base, Supplemental, other restricted, etc.) Strategic Plan: N/A Current Year Only On-going PREPARED BY: Baljit Jhatu, Analyst, Human Resources Deann Carlson, Director, Certificated Personnel, Human Resources

APPROVED BY: Paul Oropallo, Assistant Superintendent, Human Resources Kent Kern, Superintendent of Schools

RESOLUTION NO. 2874

ASSIGNMENT OF TEACHERS UNDER THE LICENSING OF CERTIFICATED PERSONNEL LAW

WHERAS, Education Code Sections 44256(b), 44258.2, 44263, and 44865 adopted by the California Legislature as part of the licensing of certificated personnel provides that the governing board of a school district may annually adopt a resolution authorizing the holder of certain teaching credentials to teach courses assigned which are not listed on his or her base teaching credential provided that the teacher has completed a pre-requisite number of college units at an accredited institution in the subject to which he or she is assigned; and

WHEREAS, many situations arise in which assignment to teach such subject is both necessary and desirable for the efficient operation of the school;

NOW, THEREFORE, BE IT RESOLVED that for the 2017-2018 school year, the superintendent of the San Juan Unified School District, shall be authorized to assign teachers in accordance with the procedures enumerated below and to delegate such authority as deemed appropriate to the Associate Superintendent of Schools and Student Support.

A. A holder of a single/multiple subject teaching credential, standard elementary/secondaryteaching credential, or other teaching credential may be assigned to teach courses otherthan those authorized by subject matter designated on his/her credential.

B. Only the teachers listed with this resolution and those subsequently reported to the Boardof Education during the 2017-2018 school year may be assigned in accordance with theprovision cited.

IN WITNESS WHEREOF, on a motion by board member ________________, seconded by _____________, the foregoing resolution was passed and adopted by the Board of Education of the San Juan Unified School District, Carmichael, California, this 24th day of October 2017.

_____________________________________ President

_____________________________________ Vice President

_____________________________________ Clerk

_______________________________________ Member

_______________________________________ Member

Members of the Board of Education of the San Juan Unified School District, a political subdivision of the State of California

Attested:

_______________________________________

Kent Kern, Executive Secretary

2017-2018 Board Resolutions

NAME SITE BASE CREDENTIAL

AUTHORIZATION(S) COVERED BY RESOLUTION FTE

Baer, Jorie Casa Roble Multiple Subject; Intro Physical Education; Intro Math Physical Education 0.67

Bartholomew, Patricia Casa Roble M/S; Intro Home Economics Home Economics 1.00Buchmiller, John Mira Loma M/S; Intro Science, Intro English Geo Science 1.00Cardoso, Todd El Camino M/S; Intro Math Math 1.00Dozier, Tracy Casa Roble S/S History, Intro: PE, English Comp Social Science 0.33Eby, James Rio Americano M/S, General Science, Health Science,

Life Science, Physical Science, Physical Education, Social Science

Biology 1.00

Ohori, Megumi Mira Loma M/S; Intro Math Math 1.00

Sato, Lori EncinaS/S Social Science, Computer Concepts & Applications, Intro English English (yearbook) 0.40

Trappe, Maria Del Campo M/S, Intro Business Business (computers) 1.00Wheeler, Christie Bella Vista S/S Business English (yearbook) 0.20Wohlenberg, Erich Del Campo Multiple Subject Physical Education 0.33

Total FTE: 7.93

Alvarez, Julio Arcade Multiple Subject History 0.20Antler, Vania Churchill Multiple Subject French 1.00Cooper, Elissa Rogers Multiple Subject, Intro English Social Science 0.20Popazivanov, Zoran Pasteur Multiple Subject Social Science 1.00Tamburrino, Jill Carnegie Multiple Subject Social Science 1.00Slayton, Susanne Woodside K-8 Multiple Subject; Intro English, Intro Math, Intro Science Art 0.20Tulga, Kathryn Arden Multiple Subject English 0.20Weinland, Wendy Arden Multiple Subject History 0.80

Total FTE: 4.60

Hicks, Jamal Will Rogers S/S Spanish Math (computers) 0.60Lofgren, John Arcade S/S Business, Math 1.00Pollock, William Pasteur S/S Biology; Industrial Technology Geosciences 0.60

Total FTE: 2.20

Education Code 44263 allows the holder of a Single Subject or Multiple Subject Credential to teach high school with 9 upper division/or combination of 18 units in added area of authorization.

EDUCATION CODE 44256(b) allows the holder of a Multiple Subject credential to teach in grades Eight and below with 6 upper division/or combination of 12 units in added area of authorization.

EDUCATION CODE 44258.2 allows the holder of a Single Subject credential to teach in grades Eight and below with 6 upper division/or combination of 12 units in added area of authorization.

Key: M/S = Multiple Subject S/S= Single Subject

Std Elem= Standard ElementaryStd Sec=Standard Secondary

2017-2018 Board Resolutions

NAME SITE BASE CREDENTIAL

AUTHORIZATION(S) COVERED BY RESOLUTION FTE

a) Home Teacherb) Classes organized primarily for adults

c) Hospital Classes

e) Continuation schools f) Alternative Schools g) Opportunity schools

j) District community day schools

Ferrari, Jerilynn Encina Academy S/S Business; Intro Math d) 1.00Koester, Karl Encina Academy S/S Social Science d) 1.00Werly, Scott Encina Academy M/S; Intro English; Literature; Drama d) 1.00Anderson, Burke La Entrada Academy S/S Social Science; M/S d) 1.00Austin, Kim La Entrada Academy S/S History, Intro Social science d) 1.00Dalton, Jennifer New San Juan Academy Ed Specialist mild/moderate disabilities d) 1.00Hernandez-Mendieta, JosNew San Juan Academy S/S Social Science d) 1.00Erickson, David New San Juan Academy S/S Social Science; Intro Math d) 1.00Timm, Gina New San Juan Academy S/S Life Science; Chemistry d) 1.00Adams, Deborah El Sereno Std Sec Home Ec; Sociology f) 0.67Cuttle, Caroline El Sereno M/S; Intro English f) 1.00Feliz, Marc El Sereno Multiple Subject f) 1.00Frederick, Donnamarie El Sereno S/S Life Science f) 1.00Havert, James El Sereno S/S Social Science f) 1.00Lloyd, Paula El Sereno M/S; Intro Music, Intro Art f) 0.40Myers, Robert El Sereno S/S Social Science f) 1.00Nelson, Janet El Sereno S/S Math f) 0.50Nelson, Larry El Sereno S/S Social Science; Spanish; M/S f) 0.50Pierce, Anna El Sereno S/S English; M/S f) 0.50Polston, Matthew El Sereno S/S English; Physical Education f) 1.00Taurone, Cynthia El Sereno S/S Home Ec, Business f) 1.00Wilson, David El Sereno S/S Social Science f) 1.00Avera, Laura Home School Multiple Subject a) 1.00Ballisty, Jane Home and Hospital Standard Elementary a) & c) 0.60Beardsley, Margaret Home and Hospital S/S Math a) & c) 0.60Foster, Corinne Home and Hospital S/S Home Ec a) & c) 0.60Jagerson, Stacey Home and Hospital Multiple Subject a) & c) 0.60Jones, William Home and Hospital Std. Elem; Intro Social Science a) & c) 0.60Newman, Cara Home and Hospital Multiple Subject a) & c) 0.60Seekins, Billie Home and Hospital M/S; Intro English, Home Ec, Health a) & c) 0.60Townsend, Rita Home and Hospital S/S English a) & c) 0.60Bebout, Michelle Unschool S/S English f) 1.00Cox, Glenda Unschool M/S Intro English; Intro Science; S/S Fndtnl Math f) 1.00Leister, Jon Unschool S/S Social Science; Intro Computers f) 1.00Watson, Christopher Unschool S/S Physical Education; Life Sci; Intro Physical Sci f) 1.00

Total FTE: 29.37

i) County community schols

d) Necessary small high school

h) Juvenile courts schools

EDUCATION CODE 44865 provides that a teacher with a valid teaching credential issued by the State Board of Education or the Commission for Teacher Preparation and Licensing, based on a bachelor’s degree, student teaching, and special fitness to perform, shall be deemed qualifying for assignment as a teacher in the following assignments, provided that the assignment of a teacher to a position for which qualifications are prescribed by this section shall be made with the consent of the teacher:

Key: M/S = Multiple Subject S/S= Single Subject

Std Elem= Standard ElementaryStd Sec=Standard Secondary

SAN JUAN UNIFIED SCHOOL DISTRICT AGENDA ITEM: _I-3__ BOARD OF EDUCATION

MEETING DATE: 10/24/17

SUBJECT: Variable Term Waiver / School Social Work CHECK ONE: For Discussion: For Action: Report:

DEPARTMENT: Human Resources Workshop: Recognition: Emergency Action:

ACTION REQUESTED: The superintendent is recommending the board approve the submission of a Variable Term Waiver to the California Commission on Teacher Credentialing (CTC) effective 07/31/17 – 06/30/2018 for the individual in the attached document.

RATIONALE/BACKGROUND: A Variable Term Waiver is necessary to provide an authorization for Jeraniqua Shatera Martin with a pupil personnel services school social work credential for the 2017-18 school year.

Jeraniqua has completed all coursework and is currently completing the fieldwork component of her program to obtain a credential recommendation by the end of the 2017-18 school year; we have supporting documentation from the program verifying her status.

Aspects of the waiver application are intentionally left blank (her personal information) and will be completed upon submission to the CTC.

All requests for Variable Term Waivers must be presented for approval to the governing board of the public school district. Every waiver request submitted to the CTC must include verification that a notice of intent to employ the named applicant in the identified position has been made public.

BOARD COMMITTEE ACTION/COMMENT: N/A

PREVIOUS STAFF/BOARD ACTION: Superintendent’s Cabinet: 10/16/17

FISCAL IMPACT LCAP/STRATEGIC PLAN Current Budget: $ N/A Goal: _____ Focus: Additional Budget: $ Action: N/A Funding Source: (Unrestricted Base, Supplemental, other restricted, etc.) Strategic Plan: N/A Current Year Only On-going

PREPARED BY: Baljit Jhatu, Analysts, Human Resources Deann Carlson, Director, Certificated Personnel, Human Resources

APPROVED BY: Paul Oropallo, Assistant Superintendent, Human ResourcesKent Kern, Superintendent of Schools

rm: updated 10/17/2017 11:15 AM

SAN JUAN UNIFIED SCHOOL DISTRICT

TENTATIVE BOARD AGENDA ITEMS

2017-2018

November 14 Middle School Intervention and Support Programs – R Shoemake

Outreach and Awareness Update – A Allen

Board Policy Review: BP 3580 District Records, BP 5125 Student Records, Confidentiality,

BP 6134.4 Student Use of Technology, BP 4040 Employee Use of Technology – D Cornelison

Set Annual Organizational Meeting – A McKibbin

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

*Sacramento County Office of Education / Bullying Prevention Program – A Calvin

December 12 Annual Organizational Meeting – A McKibbin

Accountability Dashboard – R O’Neil

Board Policy Review: BP 3580 District Records, BP 5125 Student Records, Confidentiality,

BP 6134.4 Student Use of Technology, BP 4040 Employee Use of Technology [Discussion: 11/14] – A Cornelison

2016-2017 Audit Report – A Stephens

2017-2018 First Interim & Budget / Financial Status Report – A Stephens

Governance Handbook Annual Update – D Costa/McKibbin

*2017-18 Single Plan for Student Achievement (SPSA) for all sites – A Calvin

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

January 9

ELL Update – R Calvin

Williams Complaint – R Simlick

Annual Policy Review – D Simlick

BP 3430 Investing and Debt Management

BP 5116.1 Open Enrollment

BP 6145 Extra Curricular

BP 6020 Parent Involvement

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

January 23

Recognition – 2018 Classified Employee of the Year – A Oropallo

Recognition – National School Counselor Week – A Messer

New UnSchool and Alternative Learning Center Update – R Messer

Comprehensive Sexual Health Materials Adoption / Secondary – D O’Neil

*Annual Policy Review [Discussed: 1/09/18] – A Simlick

BP 3430 Investing and Debt Management

BP 5116.1 Open Enrollment

BP 6145 Extra Curricular

BP 6020 Parent Involvement

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

February 13

Refugee Services – R Calvin

Comprehensive Sexual Health Materials Adoption / Secondary [Discussed: 1/23/18] – A O’Neil

Recommendation for Reductions in PKS & Criteria for Tie Break (Certificated) – D Oropallo

Resolution Reducing/Discontinuing CCS & Criteria for Tie Break (Certificated ECE) – D Oropallo

Notice of Intent to Reduce Classified Positions – D Oropallo

CSBA Delegate Assembly Election – A Board

J

10/24/17

rm: updated 10/17/2017 11:15 AM

*Disposal of Surplus Property – A Stephens

February 27

LCAP – mid-year report – R O’Neil

High School Signature Projects – R Camarda

Recommendation for Reductions in PKS & Criteria for Tie Break (CertificatedK-12) [2/13/18] – A Oropallo

Resolution Reducing/Discontinuing CCS & Criteria for Tie Break (Certificated ECE) [2/13/18] – A Oropallo

Notice of Intent to Reduce Classified Positions [Discussed: 2/13/18] – A Oropallo

*Consolidated Application, Winter Report 2017-18 – A Calvin

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

March 13 Recognition – Arts Appreciation Month (March) – A O’Neil

College and Career Readiness Update – R Messer

Second Interim Budget Report – R Stephens

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

April 10

Recognition – Day of the Teacher (May) – A Oropallo

Recognition – Week of the Young Child – A Bassanelli

Recognition – School Bus Drivers Appreciation Day – A Oropallo

New Course Adoptions – D O’Neil

Instructional Materials Adoptions – D O’Neil

Facilities Use – D Camarda

Williams Complaint – R Simlick

Audit Report for Measure J, N, S, and P – A Stephens

*Disposal of Surplus Property – A Stephens

April 24

CCSS Implementation Update – R O’Neil

Comprehensive Sexual Health Materials Adoption / Fifth Grade – D O’Neil

Facilities Use – A Camarda

Attendance Improvement Update – R Calvin

New Course Adoptions [Discussed 4/10/18] – A O’Neil

Instructional Materials Adoptions [Discussed 4/10/18] – A O’Neil

*Disposal of Surplus Property – A Stephens

May 8

Recognition – Health Week and School Nurse Day (May) – A Calvin

MTSS Update – R Calvin

Comprehensive Sexual Health Materials Adoption / Fifth Grade [Discussed 4/24/2018] – A O’Neil

Layoff of Certificated Personnel (Decision of the Administrative Law Judge) – A Simlick

Proposed Board Meeting Dates for 2018-2019 – A Kern

*Actuarial Report – A Stephens

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

May 22

Recognition – Classified Employees Week – A Oropallo

Recognition – Science Olympiad (if applicable) Messer/Shoemake

Recognition – Academic Decathlon (if applicable) and National Science Bowl (if applicable) Messer

Early Elementary Literacy Update – R Bassanelli

Math Implementation Update – R O’Neil

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

rm: updated 10/17/2017 11:15 AM

June 12 Public Hearing: LCAP – D O’Neil

Public Hearing: LCAP/Visions in Education – D Garrard

Public Hearing: LCAP/Choices Charter School – D Garrard

Public Hearing: Presentation of the 2018-19 Budget – D Stephens

Interfund Borrowing of Cash – A Stephens

*CIF Superintendent Designation of Representatives 2018-2019 – A Messer`

*Disposal of surplus property pursuant to Board Policy 3270 and Education Code §17545 & §17546 Stephens

June 26

LCAP [Public Hearing: 6/12/18] – A O’Neil

LCAP/Visions in Education [Public Hearing: 6/12/18] – A Garrard

LCAP/Choices Charter School [Public Hearing: 6/12/18] – A Garrard

Adoption of the 2018-2019 Budget [Public Hearing: 6/12/18] – A Stephens

*Disposal of Surplus Property – A Stephens

*Consolidated Application, Spring Report 2017-18 – A Calvin

D=discussion; A=action; *=consent; R=report; PC=public comment