san mateo county mosquito and vector control district - … · 2020. 1. 1. · board has designated...

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REGULAR MEETING OF THE BOARD OF TRUSTEES

April 11, 2018 6:00 PM

AGENDA

Board Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-

related modification or accommodation (including auxiliary aids or services) to participate in this meeting; or who

have a disability and wish to request an alternative format for the agenda, meeting notice, agenda packet or other

writings that may be distributed at the meeting, should contact Chindi Peavey, District Manager at least five

working days before the meeting at (650) 344-8592. Notification in advance of the meeting will enable the District

to make reasonable arrangements to ensure accessibility to this meeting and the materials related to it.

Public records that relate to any item on the open session agenda for a special meeting are available for public

inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public

inspection at the same time they are distributed to all members, or a majority of the members of the Board. The

Board has designated the office of the San Mateo County Mosquito and Vector Control District, located at 1351

Rollins Road, Burlingame, for the purpose of making those public records available for inspection. The documents

are also available on the District’s Internet Web site. The website is located at www.smcmvcd.org.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. Oath of Office

4. ROLL CALL

• Secretary of the Board will take roll call

5. PUBLIC COMMENTS AND ANNOUCEMENTS

• This time is reserved for members of the public to address the Board relative to matters of the District not on the agenda. No action may be taken on non-agenda items unless authorized by law. Comments will be limited to three minutes per person (or six minutes where a translator is being used). Speaker cards are available for those making a public comment

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6. CONSENT CALENDAR

• All items on the Consent Calendar will be considered by one (or more) action(s) of the Board, unless any Trustee would like to discuss any item listed, in which case, it may be pulled from the Consent Calendar.

A. Approval of Minutes

1. Minutes for the Regular Board Meeting March 14, 2018

ACTION: Motion to approve Consent Calendar

REGULAR AGENDA

7. BOARD COMMITTEE REPORTS. The Chair of each of the following committees will present a brief report on the committee’s actions since the last report and present any recommendations to the Board.

A. Environmental and Public Outreach Committee Report

B. Strategic Planning Committee Report

C. Policy Committee Report

D. Legislative Committee Report

ACTION: Approve having the District take a position in support of

California AB2892 (Quirk) Pest control: mosquito abatement recognizing the preventive surveillance system and database, known as CalSurv in the Health and Safety Code.

E. Finance Committee Report

8. FINANCIAL REPORT

Review Financial Report for February 2018. Presentation by Financial Advisor, Richard Arrow

ACTION: Motion to approve Financial Report for February 2018

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9. STAFF REPORTS

A. Assistant Manager, Brian Weber will provide an update on Field Operations Programs (including Seasonal marsh treatments, airboat, Aedes aegypti, etc.)

B. Laboratory Director, Angie Nakano will provide an update on District Laboratory Programs (including surveillance efforts for West Nile Virus, Aedes aegypti, Ticks, Hantavirus, etc.)

C. Public Health Education and Outreach Officer, Megan Sebay will provide an update on the District Public Outreach Programs (District Open House on April 26th, etc.)

10. LAFCo Election of Special District Representative – Information only

11. Update on District Open House – April 26, 2018 – Information only

12. Board Committee Appointments – Board President Joe Galligan will announce committee assignments for newly appointed trustees

13. MANAGER’S REPORT

14. BOARD MEMBER COMMENTS AND ANNOUCEMENTS

15. ANNOUNCE NEXT REGULARLY SCHEDULED BOARD MEETING

• The May Board meeting will be held on May 9, the 2nd Wednesday of the Month.

16. ADJOURNMENT in memory of Alden Richard Tagg, who served as a Board member from 1990 to 2015 representing the city of Woodside.

San Mateo County MVCD

Board of Trustee Meeting

April 11, 2018

Agenda Item # 6

CONSENT CALENDAR

SUBJECT: Consent Calendar.

RECOMMENDATION

Recommend the Board of Trustees introduce a motion to approve the Consent Calendar. BACKGROUND AND STATUS The Consent Calendar consists of items that require approval or acceptance, but are self-explanatory. All items on the Consent Calendar will be considered by one (or more) action(s) of the Board, unless any Trustee would like to discuss any item listed, in which case, it may be pulled from the Consent Calendar. Item 6.A Approval of Minutes

Approve the minutes of the March 14, 2018 Board of Trustees meeting.

Board Secretary, Kati Martin has completed the minutes of the March 14, 2018 Board of Trustees meeting.

REFERENCE MATERIALS ATTACHED

A. 1. March 14, 2018 Board Meeting Minutes

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MINUTES OF THE SPECIAL MEETING OF THE BOARD OF TRUSTEES

March 14, 2018 6:00 P.M.

A meeting of the Board of Trustees of the San Mateo County Mosquito and Vector Control District was held on February 14, 2018 in the District Office at 1351 Rollins Road, Burlingame, California.

TRUSTEES PRESENT: Wade Leschyn City of Belmont Carolyn Parker City of Brisbane Joe Galligan City of Burlingame Joe Silva City of Colma Claudia Mazzetti County-at-Large Glen Sylvester City of Daly City Donna Rutherford City of East Palo Alto Richard Wykoff City of Foster City Kati Martin City of Half Moon Bay Scott Smith Town of Hillsborough Muhammad Baluom City of Millbrae Peter DeJarnatt City of Pacifica Ray Williams Town of Portola Valley Robert Riechel City of San Bruno Ed Degliantoni City of San Mateo Chris Levin-Young City of South San Francisco David Tanner Town of Woodside

TRUSTEES ABSENT: Mason Brutschy Town of Atherton Justin Evans City of Menlo Park Kat Lion City of Redwood City Mairin Joseph-Talreja City of San Carlos

OTHERS PRESENT: District Manager, Dr. Chindi Peavey Brian Weber, Assistant Manager

District General Counsel, Alexandra Barnhill Lab Director, Angie Nakano

Financial Services Advisor– Richard Arrow

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REGULAR MEETING OF THE BOARD OF TRUSTEES March 14, 2018 6 PM 1. CALL TO ORDER The general meeting was called to order at 6 PM. 2. PLEDGE OF ALLEGIANCE

Trustee Riechel led the Pledge of Allegiance.

3. OATH OF OFFICE

The Oath of Office was administered to the trustee from the Town of Woodside by the Board Secretary.

4. ROLL CALL The roll call indicated that 17 Trustees were present, constituting a quorum. 5. PUBLIC COMMENTS AND ANNOUNCEMENTS

None. 6. CONSENT CALENDAR

Motion by Trustee Wykoff, 2nd by Trustee DeJarnatt, to approve the Consent Calendar, was approved 13 ayes, 3 abstentions for non-attendance, and 1 recusal.

REGULAR AGENDA 7. BOARD COMMITTEE REPORTS

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A. Environmental and Public Outreach - did not meet. Scheduled for May, 2018. B. Strategic Planning Committee – did not meet. Scheduled for March 26, 2018. C. Policy Committee – met on February 13. Proposed updates to the District policy manual for

Board consideration: District Policy, 1030 Conflict of Interest, Motion by Trustee Riechel, 2nd by Trustee Rutherford, to adopt passed as amended 17-0. District Policy 4040, Board President, Motion by Trustee Riechel, 2nd by Trustee Smith, to adopt passed as amended 17-0. District Policy 1040, Records Retention, Motion by Trustee Riechel, 2nd by Trustee Mazzetti, to adopt passed as amended 17-0.

D. Finance Committee – met 3/12/2017. Trustee Wykoff reviewed the items in the Board packet. E. Legislative Committee –The committee immediately before this Regularly scheduled Board

meeting. Trustee Silva volunteered to chair the committee. Committee agreed to meet again immediately before the May 9, 2018 Board meeting..

8. FINANCIAL REPORT

Finance Services Advisor Arrow reviewed the information provided in the Board packet for fiscal year 2017-18 July 2017 through January 2017. Motion by Trustee Wykoff, 2nd by Trustee Williams, to approve the Financial Documents for fiscal year 2017-18; July 2017 through January 2018, was approved 17-0.

9. STAFF REPORTS

A. Assistant Manager Brian Weber reviewed the materials from the Board packet. There was a general discussion with regard to the future use of drones by the District. Weber indicated that currently the initial costs of purchasing a drone may outweigh their usefulness but as market pressures bring the price down re-evaluation may be considered. Board member David Tanner reported that an incident occurred in the Town of Woodside in which a person in a white uniform was seen in a creek behind a school. School staff thought that the person was from the District, but Weber was in contact with the San Mateo County Sherriff’s Office during the incident and quickly clarifyed for officers that no District employees had been in the vicinity at that time. There was adiscussion of the District’s current protocol when entering school property Weber indicated that the District staff always contact the school office before entering

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school property or conducting any control operations on school property. Trustee Tanner told Weber that the matter would be clarified with the school at a meeting the following week

B. Lab Director Angie Nakano reviewed the materials from the Board packet. C. District Manager Dr. Peavey reviewed the materials from the Board packet.

10. BOARD PRESIDENT ANNOUNCES COMMITTEE ASSIGNMENTS FOR NEW BOARD MEMBERS

Trustee Claudia Mazzetti has been assigned to the Strategic Planning and Environmental/Public Outreach Committee. President Galligan encouraged the newest Trustee’s to attend committee meetings to determine which they will join.

11. REMINDER TO SUBMIT FORM 700 STATEMENTS BY APRIL 2, 2018

12. MANGER’S REPORT

District Manager Dr. Chindi Peavy reviewed the items from the Board packet. She announced that the trustee from San Carlos, Dr. Mairin Joseph-Talreja will be leaving the board and that previous Trustee, Dick Tagg, passed away recently.

12. BOARD MEMBER COMMENTS AND ANNOUNCEMENTS

Trustee Leschyn presented a short report about his experience at the AMCA annual convention in Kansas City. He said that there were attendees from all over the world and that the information disseminated was both interesting and informative. There was particular focus on the recent disastrous hurricanes with concerns that FEMA has not yet been unable to reimburse agencies that had incurred emergency costs responding to public health and safety threats. He reported that there is currently a project to sterilize mosquitos in California’s Central Valley near Fresno to help curtail the spread of invasive mosquito species.

Trustee Baloum thanked the District for neutralizing a wasp nest in his yard.

Trustee Degliantoni thanked the District for such a rapid response to a neighbor with a rodent issue.

23. ANNOUNCE NEXT REGULARLY SCHEDULED BOARD MEETING

The April regular meeting is scheduled for April 11, 2018 @ 6 PM at the District office.

17. ADJOURNMENT @ 6:35 PM

The agenda for the March 14, 2018 Board meeting was posted at the District office on Marc 9, 2018.

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_____________________________________________________________________________________Joe Galligan, Board President Kati Martin, Board Secretary

I certify the above minutes were approved as read or corrected at a meeting of the Board held on April 11, 2018. ** All reports that were provided to the trustees as the board meeting will be available upon request. Approved: __________________________ _____________________________ District Manager Board President



April 11, 2018

Agenda Item # 7A

BOARD COMMITTEE REPORTS

SUBJECT: Environmental/Public Outreach Committee

RECOMMENDATION

No recommendation at this time. BACKGROUND AND STATUS Members include Chair Scott Smith, Trustees Wade Leschyn, Kat Lion, Carolyn Parker, Justin Evans and Peter DeJarnatt. President Galligan is also invited to attend District committee meetings as an ex-officio member.

The committee has not met.



April 11, 2018

Agenda Item # 7B


SUBJECT: Strategic Planning Committee

RECOMMENDATION

None at this time. BACKGROUND AND STATUS Chair Rick Wykoff. Members include Trustees Raymond Williams, Wade Leschyn, Donna Rutherford, Claudia Mazzetti and Chris Levin-Young. The Board President is also invited to attend these meetings as an ex-officio member. The committee met on March 26 to receive an update to the District’s Financial Projection Model and consider updating the District’s Strategic Plan. Financial Advisor Richard Arrow noted that, under the current revenue projection, the District will remain in strong financial condition for the next several years. The District Manager recommended that the model be updated regularly and reviewed by the Board as part of the Strategic Plan. The committee agreed that a new Strategic Plan would be useful and approved a structure for the proposed document. Committee members reviewed the Mission and Vision in the former Strategic Plan, and directed staff to draft a new, updated Vision Statement for the committee to consider at its next meeting. It was agreed that the Draft Strategic Plan will be completed by staff by September 2018 to be presented to the Board for approval at its October 10, 2018 Board Meeting. The committee will meet monthly. The next meeting is scheduled for April 23. MATERIALS ATTACHED

1. Elements to be included in the updated Strategic Plan

OTHER REFERENCE MATERIALS AVAILABLE A. Financial Projection Model



April 11, 2018

Agenda Item # 7C


SUBJECT: Policy Committee.

RECOMMENDATION None at this time. BACKGROUND AND STATUS Chair Kati Martin. Members include Trustees Robert Riechel, Donna Rutherford, Kat Lion, Carolyn Parker and Ed Degliantoni. The Board President is also invited to attend these meetings as an ex-officio member. The committee last met on February 14, 2018, immediately before the Regularly Scheduled Board meeting. The policies considered by the committee at its February meeting, were approved by the Board at the March Board Meeting. This committee will be meeting every other month now and alternating the time slot before the Board meeting with the Legislative Committee. The next meeting of the Policy Committee is scheduled for April 11, 2018 at 5:00 pm, immediately before the regularly scheduled Board meeting, at which time it will review the District Employee Manual Policies on retiree health benefits.



April 11, 2018

Agenda Item # 7D


SUBJECT: Legislative Committee

RECOMMENDATION

None at this time. BACKGROUND AND STATUS Members include Trustees Kati Martin, Donna Rutherford, Robert Riechel, and Joe Silva. The Board President is also invited to attend these meetings as an ex-officio member. The committee met on March 14, 2018, at 5:00 PM, immediately before the Regularly Scheduled Board Meeting to review committee charges, resources available for information on upcoming legislation and current bills of interest. The committee recommended that Board member Joe Silva be appointed as Chair of the committee by the Board President. Board member Robert Riechel volunteered to create a spreadsheet to share with other members for tracking bills of interest. The committee recommended the Board support the following bills: California Legislation 1. AB 2892 (Quirk) The Mosquito Surveillance and Communicable Disease Prevention

Act of 2018 would add a section to the Health and Safety Code, officially recognizing the preventive surveillance system and database, known as CalSurv. This system tracks and predicts where disease-spreading mosquitoes might emerge. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201720180AB2892

The Committee asked for further information on Federal bill HR 953 Reducing Regulatory Burdens Act clarifying that pesticide applications for mosquito control in accordance with label requirements are fully and effectively regulated under FIFRA, requiring no further oversight under the Clean Water Act NPDES permit program

Next Meeting: The committee will alternate with the Policy committee in the time slot immediately before the regularly scheduled Board meeting. The next meeting will be on May 9, 2018 at 5:00.

https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201720180AB2892



April 11, 2018

Materials Attached:

1. District Policy 4090 - Committees of the Board of Trustees 2. MVCAC information on AB 2892: The Mosquito Surveillance and Communicable

Disease Prevention Act of 2018

POLICIES AND PROCEDURES TITLE: Committees of the Board of Trustees

NUMBER: 4090 4090.10 The President has formed the following standing board committees: Finance Environmental and Public Outreach Policy Strategic Planning Legislative

Manager's Evaluation

4090.20 The President of the Board of Trustees shall appoint Board members as the chairs and members of the standing committees for the ensuing year and announce them at the January Board meeting. 4090.30 The Board’s standing committees shall be established and maintained for the purpose of serving the needs of the District. The President of the Board of Trustees may make assignments for standing committees, or assignments may be made for standing committees by a majority vote of the Board of Trustees, or standing committees may approve their own assignments on their own initiative. All recommendations for action by committees shall be presented to the Board of Trustees for approval. 4090.40 The Finance Committee considers and makes recommendations regarding the financial management of the District. This may include overseeing the preparation of the annual budget, coordinating salary and benefit negotiations with District employees, analyzing investment strategies, reviewing the County Treasurer’s monthly reports, and reviewing monthly financial statements and expenditures. This committee shall also make recommendations for the selection of an auditor by the Board of Trustees and verify the completion of an annual audit.

4090.50 The Environmental and Public Outreach Committee governs the District environmental and public outreach programs. This committee oversees environmental assessments, cleanup operation protocols for pesticide spills, and review of pesticide use permits. This committee also reviews and evaluates District outreach and educational programs every two years. Additionally, the committee shall recommend to the Board of Trustees strategies for enhancing the public’s knowledge and understanding of the District. 4090.60 The Policy Committee drafts, analyzes, and makes recommendations concerning District policies for Board of Trustee approval. 4090.70 The Strategic Planning Committee shall be concerned with the strategy and direction of the District. This committee will develop a Strategic Plan for consideration and approval by the Board of Trustees each fiscal year. 4090.80 The Manager's Evaluation Committee shall be concerned with conducting a performance evaluation of the District Manager every 12 months. The committee will solicit input from all Trustees, which will be considered by the Committee in its evaluation. The performance evaluation results will be provided to the Board of Trustees and the Board President will review the performance evaluation with the District Manager. The committee will make recommendations concerning the District Manager’s salary and benefits for the Board of Trustees approval, and shall have input concerning contract negotiations with the District Manager. The Board's representative for negotiation of new contract, salary, and benefits with the District Manager shall be the Board President or his/her designee. 4090.90 The Legislative Committee works with District staff to analyze and track pending legislative bills that may impact the District operations and reports to the rest of the Board with recommended actions on such bills. When directed by the Board, members contact legislators and city and county representatives when grassroots efforts are needed to inform elected officials. If the Legislative Committee cannot be timely convened in order to address time-sensitive legislative issues, the General Manager may use his/her discretion to take a position/action on behalf of the District and shall make a report to the Board as soon as possible thereafter.

4090.100 The President shall appoint such Ad Hoc committees as may be deemed necessary or advisable. The duties of the Ad Hoc committees shall be outlined at the time of appointment, and the committee shall be considered dissolved when its final report has been made. When an Ad Hoc committee is appointed, the President of the Board of Trustees shall indicate an estimate of the date by which the committee should present its final report to the Board of Trustees. Issued: January 8, 2003 Revision: March 27, 2012 Policy Committee Review & Board Approval: 2016 Update & Policy Committee Review June 2017 Update and Board Approval November 8, 2017

AB 2892: The Mosquito Surveillance and Communicable Disease Prevention Act of 2018

Since 2011, mosquito control professionals in California have been working to slow the spread of two invasive mosquito species, Aedes aegypti and Aedes albopictus. These species are significant public health concerns as they can transmit tropical viruses such as Zika, dengue, and chikungunya. There has been no local transmission of these viruses by mosquitoes in California yet, but mosquito control agencies have spent considerable resources trying to keep them out of their communities in an effort to prevent local transmission in the future.

At the same time, California continues to combat West Nile and St. Louis encephalitis viruses. The state reported more than 500 people were infected with West Nile virus in 2017, more than a 10% increase from 2016. There are no vaccines for West Nile, St. Louis encephalitis, or Zika viruses, which are costly to treat and can have long-term health and financial consequences.

With these existing and emerging threats of disease spread by mosquitoes in California, it is imperative that the legislature recognizes the risk and supports the tools needed by mosquito control agencies to prevent the spread of virus-carrying mosquitoes – both native and invasive – to the state. These tools include surveillance programs that protect public health.

The Mosquito and Vector Control Association of California is proud to sponsor AB 2892 authored by Assemblymember Bill Quirk (D – Hayward) that would officially recognize a preventive surveillance system and database, known as CalSurv, which tracks and predicts where disease-spreading mosquitoes might emerge.

The University of California at Davis established the California Surveillance Gateway Program (CalSurv) to provide a centralized storage of data collection and analysis for the presence of mosquitoes and mosquito-borne diseases throughout the state. UC Davis, the California Department of Public Health (CDPH) and local mosquito control agencies work together to provide real-time reporting and visualization of potentially dangerous mosquitoes and mosquito-borne virus activity.

CalSurv is funded through competitive academic research grants and some at-risk federal grants, including NASA research on climate change. AB 2892 will foster further collaboration with CDPH and their Vector-Borne Disease section.

The Mosquito and Vector Control Association of California urges your support of this important measure.

One Capitol Mall, Suite 800, Sacramento, CA 95814

p (916) 440-0826 e [email protected]


Board of Trustees Meeting

April 11, 2018

Agenda Item # 7E


SUBJECT: Finance Committee

BACKGROUND AND STATUS Committee Membership Finance Committee membership includes Committee Chair, Mason Brutschy, Muhammad Baluom, Robert Riechel, Rick Wykoff and Ray Williams. Board President Joe Galligan also attends the meeting, as an ex-officio member. . The Finance Committee met on April 2, 2018 to consider the following:

A. Review the Monthly Financial Reports For FY 2017-18 July 1, 2017 to February 28, 2018

• Financial Advisor Richard Arrow reported that staff found a fraudulent charge for $798.00 on the District’s February credit card bill (see page 2 of the February U.S. Bank Statement). The credit card company (US Bank) was notified immediately of the fraud. The card was cancelled and a new card had been issued. The fraudulent charge was initiated by an outside party. The fraudulent charge was caught through the district’s internal control procedures. Each time the credit card is used by staff, a receipt is submitted to the Finance office with an approval form that must be signed by a supervisor. These receipts are then compared with items on the credit card bill. Any charges that do not have a matching receipt are investigated as potentially fraudulent charges.

• The committee reviewed the staff report on the fraudulent charge and voted unanimously to recommend the Board approve the Monthly Financial Reports for FY 2017-18: July 1, 2017 to February 28, 2018.

B. Conduct a detailed review of proposed budgets for 2018-19 and 2019-20. The Committee reviewed the Proposed Budget for 2018-19 and 2019-20 and received a report from staff on the major drivers of the budget. Committee members directed staff to include the updated Financial Projection Plan alongside the Budget when it is presented to the Board in May.

C. Discuss dates for the Finance Committee to meet with auditors on audit plan. The committee voted unanimously to schedule the planning meeting with the new auditing firm for May 1 as part of the next Finance committee meeting.



April 11, 2018

D. The committee received a Report on Progress on the Programmatic Environmental Impact Report –

Presentation by Assistant Manager Brian Weber.

The committee meets next on May 1, 2018.

San Mateo County Mosquito & Vector Control District Updated 3‐20‐18Multi Year Projection Of Combined Revenue and ExpenditureBudget Detail for FY 2018‐19 through FY 2027‐28

MODERATE

Assumptions: Special Tax do not increase, Benefit Assessments increase at 3% Annually Secured Advalorum Taxes increase per HDL estimates through FY 21‐22 then 4% annually thereafter Unsecured Advalorum Taxes increase 3.5 % annually through FY 21‐22 then 3% annually thereafter Full time Salaries increase by 5% through FY 19‐20 and 3% per year thereafter. All other increases at3%. LT Disability, Social Security, Workers Comp, unemployment, & Compensated Absense accrual based on salary percentage Medical Fringe to increase 12% per year. Most other expenses increase by DOF CPI tables attached. Retirement expenditures rates provided by SamCERA and Millimen EE rate drops by 40% in FY 24‐25 Interest calculation related to fund balances

FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FY 27‐28BEGINNING FUND BALANCE 5,426,818$ 3,789,952$ 3,851,920$ 4,052,445$ 4,317,822$ 4,503,539$ 4,702,325$ 5,000,616$ 5,172,757 5,589,797 Less: Non Spendable, Committed, & Assigned (1,740,000) UNASSIGNED FUND BALANCE 3,686,818 3,789,952 3,851,920 4,052,445 4,317,822 4,503,539 4,702,325 5,000,616 5,172,757 5,589,797 PROGRAM REVENUES 2,383,409 2,439,601 2,464,036 2,515,757 2,569,030 2,623,900 2,680,418 2,738,630 2,798,589 2,860,347 GENERAL REVENUES (PROPERTY TAXES) 2,630,624 2,783,807 2,914,457 3,049,824 3,169,379 3,293,644 3,422,803 3,557,052 3,696,591 3,841,629 GENERAL REVENUES (OTHER TAXES 375,000 375,000 356,559 356,559 356,559 356,559 356,559 356,559 356,559 356,559 GENERAL REVENUES (INTEREST & MISC.) 38,328 38,328 34,407 35,349 35,937 36,556 37,538 38,018 39,378 39,135 TOTAL REVENUES 5,427,361$ 5,636,736$ 5,769,459$ 5,957,489$ 6,130,905$ 6,310,660$ 6,497,318$ 6,690,259$ 6,891,117$ 7,097,669$

EXPENDITURESSALARIES AND WAGES 2,423,033 2,494,698 2,577,056 2,583,547 2,660,327 2,739,411 2,820,868 2,904,768 2,991,185 3,080,194 EMPLOYEE BENEFITS 1,171,388 1,233,441 1,306,095 1,386,632 1,490,959 1,585,857 1,395,544 1,370,944 1,483,670 1,608,611 TRAINING ( BOARD & STAFF) 46,500 46,500 48,174 49,619 51,058 52,539 54,115 55,793 57,801 59,824 ADMINISTRATION 742,088 732,231 758,591 781,349 804,008 827,324 852,144 878,560 910,188 942,045 INSURANCE 71,403 73,545 76,992 78,478 80,754 83,996 85,589 88,242 92,419 94,618 COMPUTER HARDWARE & SOFTWARE 61,474 57,024 59,077 60,849 62,614 64,429 66,362 68,420 70,883 73,364 FACILITES MAINTENANCE 30,000 30,000 31,080 32,012 32,941 33,896 34,913 35,995 37,291 38,596 UTILITIES 78,360 78,753 81,588 84,036 86,473 88,981 91,650 94,491 97,893 101,319 FLEET MAINTENANCE 62,500 63,000 65,268 67,226 69,176 71,182 73,317 75,590 78,311 81,052 OPERATIONS 310,172 318,526 329,993 339,892 349,749 359,892 370,689 382,180 395,939 409,796 LABORATORY 87,860 88,028 92,092 94,855 97,606 100,436 103,449 106,656 110,496 114,363

$‐

$2,000,000

$4,000,000

$6,000,000

$8,000,000

FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FY 27‐28

FINANCIAL PROJECTION (MODERATE)UNASSIGNED FUND BALANCE

TOTAL REVENUES TOTAL EXPENDITURES ENDING UNASSIGNED FUND BALANCE

PUBLIC OUTREACH 74,700 70,000 72,520 74,696 76,862 79,091 81,463 83,989 87,012 90,058 CAPITAL IMPROVEMENTS 139,909 264,182 45,567 34,082 57,822 ‐ 144,084 347,650 36,150 414,445 DEBT SERVICE 24,840 24,840 24,840 24,840 24,840 24,840 24,840 24,840 24,840 24,840 TOTAL EXPENDITURES 5,324,227$ 5,574,767$ 5,568,934$ 5,692,113$ 5,945,187$ 6,111,874$ 6,199,027$ 6,518,118$ 6,474,077$ 7,133,127$

NET DIFFERENCE 103,134$ 61,969$ 200,525$ 265,376$ 185,717$ 198,786$ 298,291$ 172,141$ 417,040$ (35,458)$

ENDING UNASSIGNEDFUND BALANCE 3,789,952 3,851,920 4,052,445 4,317,822 4,503,539 4,702,325 5,000,616 5,172,757 5,589,797 5,554,340

FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FY 27‐28TOTAL REVENUES 5,427,361$ 5,636,736$ 5,769,459$ 5,957,489$ 6,130,905$ 6,310,660$ 6,497,318$ 6,690,259$ 6,891,117$ 7,097,669$ TOTAL EXPENDITURES 5,324,227$ 5,574,767$ 5,568,934$ 5,692,113$ 5,945,187$ 6,111,874$ 6,199,027$ 6,518,118$ 6,474,077$ 7,133,127$ ENDING UNASSIGNED FUND BALANCE 3,789,952$ 3,851,920$ 4,052,445$ 4,317,822$ 4,503,539$ 4,702,325$ 5,000,616$ 5,172,757$ 5,589,797$ 5,554,340$

San Mateo County Mosquito & Vector Control DistrictMulti Year Projection Of Combined Revenue and ExpenditureBudget Detail for FY 2018‐19 through FY 2027‐28

CONSERVATIVE

Assumptions: Secured Advalorum Taxes increase per HDL estimates less .5% Unsecured Advalorum Taxes increase 3.% annually through FY 21‐22 then 2.5% annually thereafter Special Tax do not increase, Benefit Assessments increase at 3% Annually Full time Salaries increase by 5% through FY 19‐20 and 3% per year thereafter. All other increases at3%. LT Disability, Social Security, Workers Comp, unemployment, & Compensated Absense accrual based on salary percentage Medical Fringe to increase 12% per year. Most other expenses increase by DOF CPI tables attached. Retirement expenditures rates provided by SamCERA and Millimen at 1.50% Increase over Moderate ER rate drops by 40% in FY 24‐25 Interest calculation related to fund balances


BEGINNING FUND BALANCE 5,426,818$ 3,789,952$ 3,851,920$ 3,729,962$ 3,624,861$ 3,508,054$ 3,198,279$ 2,971,794$ 3,101,321$ 2,800,609$ Less: Non Spendable, Committed, & Assigned (1,740,000) BEGINNING UNASSIGNED FUND BALANCE 3,686,818 PROGRAM REVENUES 2,383,409 2,439,601 2,464,036 2,515,757 2,569,030 2,623,900 2,680,418 2,738,630 2,798,589 2,860,347 GENERAL REVENUES (PROPERTY TAXES) 2,630,624 2,783,807 2,778,673 2,906,466 3,019,186 3,136,326 3,258,060 3,384,569 3,516,043 3,652,678 GENERAL REVENUES (OTHER TAXES 375,000 375,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 GENERAL REVENUES (INTEREST & MISC.) 38,328 38,328 39,405 38,734 37,882 36,910 36,857 37,119 37,171 37,012 TOTAL REVENUES 5,427,361$ 5,636,736$ 5,532,114$ 5,710,957$ 5,876,098$ 6,047,136$ 6,225,334$ 6,410,318$ 6,601,803$ 6,800,037$

EXPENDITURESSALARIES AND WAGES 2,423,033 2,494,698 2,577,056 2,583,547 2,660,327 2,739,411 2,820,868 2,904,768 2,991,185 3,080,194 EMPLOYEE BENEFITS 1,171,388 1,233,441 1,402,719 1,486,837 1,596,498 1,694,156 1,462,526 1,420,017 1,533,812 1,659,842 TRAINING ( BOARD & STAFF) 46,500 46,500 48,174 49,619 51,058 52,539 54,115 55,793 57,801 59,824 ADMINISTRATION 742,088 732,231 758,591 781,349 804,008 827,324 852,144 878,560 910,188 942,045 INSURANCE 71,403 73,545 76,992 78,478 80,754 83,996 85,589 88,242 92,419 94,618 COMPUTER HARDWARE & SOFTWARE 61,474 57,024 59,077 60,849 62,614 64,429 66,362 68,420 70,883 73,364

$‐

$2,000,000

$4,000,000

$6,000,000

$8,000,000


FINANCIAL PROJECTION MODEL (CONSERVATIVE)UNASSIGNED FUND BALANCE

TOTAL REVENUES TOTAL EXPENDITURES ENDING UNASSIGNED FUND BALANCE

FACILITES MAINTENANCE 30,000 30,000 31,080 32,012 32,941 33,896 34,913 35,995 37,291 38,596 UTILITIES 78,360 78,753 81,588 84,036 86,473 88,981 91,650 94,491 97,893 101,319 FLEET MAINTENANCE 62,500 63,000 65,268 67,226 69,176 71,182 73,317 75,590 78,311 81,052 OPERATIONS 310,172 318,526 329,993 339,892 349,749 359,892 370,689 382,180 395,939 409,796 LABORATORY 87,860 88,028 92,092 94,855 97,606 100,436 103,449 106,656 110,496 114,363 PUBLIC OUTREACH 74,700 70,000 72,520 74,696 76,862 79,091 81,463 83,989 87,012 90,058 CAPITAL IMPROVEMENTS 139,909 264,182 34,082 57,822 ‐ 136,739 329,894 61,251 414,445 ‐ DEBT SERVICE 24,840 24,840 24,840 24,840 24,840 24,840 24,840 24,840 24,840 24,840 TOTAL EXPENDITURES 5,324,227$ 5,574,767$ 5,654,072$ 5,816,058$ 5,992,905$ 6,356,912$ 6,451,819$ 6,280,791$ 6,902,515$ 6,769,912$

NET DIFFERENCE 103,134 61,969 (121,958) (105,101) (116,807) (309,776) (226,485) 129,527 (300,712) 30,124

ENDING UNASSIGNED FUND BALANCE 3,789,952$ 3,851,920$ 3,729,962$ 3,624,861$ 3,508,054$ 3,198,279$ 2,971,794$ 3,101,321$ 2,800,609$ 2,830,734$

FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FY 27‐28TOTAL REVENUES 5,427,361$ 5,636,736$ 5,532,114$ 5,710,957$ 5,876,098$ 6,047,136$ 6,225,334$ 6,410,318$ 6,601,803$ 6,800,037$ TOTAL EXPENDITURES 5,324,227$ 5,574,767$ 5,654,072$ 5,816,058$ 5,992,905$ 6,356,912$ 6,451,819$ 6,280,791$ 6,902,515$ 6,769,912$ ENDING UNASSIGNED FUND BALANCE 3,789,952$ 3,851,920$ 3,729,962$ 3,624,861$ 3,508,054$ 3,198,279$ 2,971,794$ 3,101,321$ 2,800,609$ 2,830,734$

Agenda Item 8

Operations Report for March 2018

• One of the responsibilities of a Vector Control Technician is to keep any eye out for potential mosquito breeding sites. In early March technician, Hector Cardenas was responding to a complaint about mosquitoes in Hillsborough. During his investigation, he came across a large body of stagnant water that looked to be a prime candidate for mosquitoes. Fortunately, it was not breeding, but Hector will continue to monitor this site for mosquitoes. Our staff is constantly on the lookout for areas that under normal circumstances would not normally hold water, such as unfinished construction ,or recently excavated land set aside for housing developments.

• This month we conducted our annual respirator fit test for all of our employees who conduct vector control operations that require a respirator. This annual fit test not only protects our staff, but is also a reminder to read the label of the products they are using, which provides them a guideline on what type of personal protective equipment they should be using when applying these products.

• In March, a representative from the Recology, a waste management company in San Mateo County, contacted us with a concern about rodents at a commercial property. One of our technicians was tasked with inspecting this location. During the technician’s inspection, he did find evidence of rodent activity and was able to contact the owner of the property. The owner was very responsive and had already contacted a pest control company to set up rodent-proofing and trapping. We will continue to monitor the commercial property and work with surrounding businesses to make sure they are doing their part to limit the rodent population in this area.

• Sean Jones, District Mechanic and Vector Control Technician has been hard at work getting the airboat ready for the spring and summer season. Sean has had the fan blades refinished and sealed with a clear coat, replaced and repositioned the fuel pump, swapped out the old carburetor and has been able to the tune motor, so that it will be running smoothly for a long time. All of this maintenance is necessary to keep the boat in tiptop shape, especially with the heavy workload and the fact that it is primarily driven in salt water. Great job Sean!

March Laboratory Report

Upcoming West Nile Virus Season

West Nile virus season begins in California in mid-April. The District protects residents from this mosquito-borne disease with control that targets mosquitoes in the larval stage, mosquito population monitoring, disease surveillance and public education. The laboratory staff is prepared to conduct disease surveillance in three main ways:

• Sentinel Chickens

The District will manage two sentinel chicken flocks of seven chickens each this season, in the cities East Palo Alto and San Mateo. These chickens will be transferred from a farm to their District coops the first week of April. Chicken blood will be tested every two weeks for West Nile virus, Saint Louis encephalitis and Western Equine encephalitis beginning April 16.

Chicken coop at the San Mateo corporation yard ready for a new flock.

• Dead Bird Surveillance

The District collects dead birds that are reported by residents. Dead birds should be in good condition without signs of decay or trauma. All bird species are accepted except water fowl, poultry or pigeons. Squirrels will not be tested this season. Residents are encouraged to call

the state hotline phone number 1-877-WNV-BIRD (1-877- 968-2473), which opens with live operators on April 16. Online reports can be made at westnile.ca.gov.

• Mosquito-borne Disease Testing

The District laboratory submitted and passed proficiency panels supplied by Davis Arbovirus Research and Training (DART) for West Nile virus, Saint Louis encephalitis and Western Equine encephalitis. The proficiency panels ensure that the testing methods and equipment are capable of detecting these three viruses for the upcoming season and will be acceptable for reporting by the California Department of Public Health (CDPH). Our District will test saliva or ocular samples from dead birds and pooled whole mosquitoes for the presence of these viruses.

Tick Surveillance Update

During March, laboratory staff continued winter surveillance for adult Ixodes pacificus (Western black-legged ticks). Ticks are collected by dragging a 1 meter square piece of white flannel over the vegetation alongside trails. Laboratory staff have begun testing collected Ixodes pacificus ticks for the presence of bacteria Borrelia burgdorferi, Borrelia miyamotoi and Anaplasma phagocytophilum. Parks that were surveyed in March were Año Nuevo and Memorial Park near Pescadero, and Big Canyon Park and Eaton Park in San Carlos. Adult tick collections are completed for the 2017-2018 winter season. Nymphal tick surveillance is planned for spring. Tick Collections 2017-2018 Winter Season

Park Nearest City/Town Number of Ix. pacificus Montara Mountain Montara 124 Wunderlich County Park Woodside 241 Crystal Springs Regional Trail Millbrae 243 Purisima Creek Redwoods OSP Half Moon Bay 234 Skyline Ridge OSP Portola Valley 483 Coal Creek OSP Portola Valley 229 Los Trancos OSP Portola Valley 225 Thornewood OSP Portola Valley 211 Memorial County Park Pescadero 145 Water Dog Lake Park Belmont 293 Big Canyon Park San Carlos 200 Eaton Park San Carlos 393 Ano Nuevo State Park Pescadero 211 Laurelwood Park San Mateo 304

Saint Louis Encephalitis Saint Louis encephalitis (SLE) is a mosquito-borne disease that was historically present in California, but became very rare after the arrival of West Nile virus in 2003. However, in the last two years there have been an increasing number of detections in mosquitoes and chickens and human disease cases from southern California. Continued surveillance for this virus is important because it might be resurging. The disease cycle of SLE is similar to West Nile virus. Most transmission is between mosquitoes and birds but if an infected mosquito takes a blood meal from a human it can transmit the virus and the human might become ill. Most people who are infected don’t exhibit symptoms. Those who do can have a stiff neck, fever, dizziness or tremors. In rare cases, coma can develop. No vaccines exist for SLE. The main mosquito vectors for SLE are the same species as those that vector West Nile virus, mosquitoes of the Culex genus. Because of this, mosquito control efforts to prevent West Nile virus will also be effective at preventing SLE. However, disease surveillance is hampered by the fact that SLE virus does not kill birds. Although the District and the California Department of Public Health tests dead birds for the presence of SLE virus, it is not an effective surveillance method. Thus, testing of sentinel chicken blood and mosquitoes is critical for early detection of SLE virus. Urban Carnivores – Learning to Live Together You may have seen pictures or stories of them in the news, but how much of it is fact and how much is fiction? Can we coexist with urban carnivores, or is allowing them to move into our parks asking for trouble? Below are some quick facts about the three most common urban carnivores and some recommendations on how we can all learn to live with wildlife.

Culex tarsalis, the Western encephalitis mosquito, is a primary vector of Saint Louis encephalitis virus.

Coyotes

You may have heard their cries at dusk. Coyotes are one of the most common urban carnivores in San Mateo County and important predators of rodents. Coyotes also help control deer and Canada geese, which can be very destructive to gardens and grassy areas, by preying on their young and slowing their population growth. There is also evidence that coyotes may directly compete with raccoons, skunks and opossums which helps to reduce the numbers of these urban carnivores, as well. That being said, coyotes can be a challenge to live with. They will often attack and kill other smaller carnivores, such as foxes and domestic cats, and have been known to get into conflicts with domestic dogs. They can also carry a number of infectious diseases, such as canine distemper or leptospirosis, which may spread to pets.

Mountain Lions

Mountain lions are the largest wild cat found in North America and have more common names than any other species of mammal (such as puma, cougar, catamount, painter or panther). Mountain lions are strict carnivores and about 90% of their diet is composed of mule deer, raccoons, coyotes and badgers. A mountain lion can feed from a single deer kill for up to 5 days, but even their presence is enough to reduce the impact of deer on the environment by forcing them to not feed in one place for a long period of time. Mountain lions are powerful predators and attacks on humans and livestock are rare, but not unheard of. While there are a number of stories of lions coexisting with humans (provided they have enough range and prey to sustain themselves) it is important to recognize the possible danger they represent and take care while hiking or picnicking in mountain lion habitat.

CC BY-SA 2.0, https://commons.wikimedia.org/w/index.php?curid=2180654

By USFWS Mountain-Prairie - Howl, Public Domain, https://commons.wikimedia.org/w/index.php?curid=56215699

Bobcats

Bobcats are the most widely distributed wild cat in North America. About twice the size of a domestic cat with spotted fur, tufted ears and a short tail, they can be hard to spot in the underbrush. Bobcats feed predominantly on small mammals such as rabbits, pocket gophers, and voles but may also take a bird. Bobcats that live near urban centers are predominantly nocturnal and may hold ranges of 2 square miles, which they hunt in alone. There is little evidence that bobcats ever attack pets. But they may contract diseases from domestic cats can and pass them to diseases to our pets.

Living with Wildlife

The most important thing to remember when living with carnivores is to keep your pets safe. Keep all pets indoors at night. Keep dogs on a leash if you go hiking for both their safety and the safety of local wildlife. Pet cats should always be kept indoors. Outdoor cats can be preyed on by many different carnivores (including hawks and owls) and may contract deadly diseases from wildlife or other cats. They may also be hit by cars or sustain injuries. Cats also decimate native bird populations so keeping them indoors is best for both their safety and the health of the environment. Finally, if you have livestock, make sure to move them into protective enclosures. Mountain lions can easily climb a 12-foot fence so if you live in lion habitat, move your animals inside a barn at night.

Keep Urban Carnivores Safe

Do not feed wildlife. It may be tempting to try to feed wildlife through the winter months, but artificial food sources may cause populations to grow to a point where the natural environment cannot sustain them. Starvation and a lack of fear of humans may cause animals to become desperate and aggressive – increasing the chance of injuries or attacks on pets.

Lastly, please do not use rodenticides or other control methods carelessly, as this may inadvertently harm urban carnivores, pets or other wildlife. Always follow the instructions on the box and select where and when you use these poisons carefully. Or contact a certified pest control specialist. These professionals are educated and certified in the best practices to both control rodents and keep wildlife safe. The best and most permanent method to control rodents is to exclude them from your home through simple changes like repairing screens and cutting foliage away from the roofline. The District can help by providing a rodent inspection, which will help identify areas where rodents may be entering.

-----------------------------------------------------------------

Want to know more about urban carnivores and efforts to conserve them? www.urbancarnivores.com has some great information on research being conducted in California.

By Bill W Ca at English Wikipedia, CC BY-SA 3.0, https://commons.wikimedia.org/w/index.php?curid=17927312

Example of rodent exclusion – a repaired screen on a home.

http://www.urbancarnivores.com/

CO2 Traps – Average adult mosquitoes collected per trap per night

This table and graphs show the average number of mosquitoes collected per CO2 trap per night during the month of March compared to the five-year average for the six most common mosquito species in San Mateo County. All species were collected in numbers averaging less than five per trap, which is typical for March. Mosquito species that typically emerge in spring, such as Aedes sierrensis and Culex erythrothorax, have not yet been detected in traps, probably because cool and wet wintry weather continued through March.

Species March 2018 5-year March average

Cx. pipiens 2.27 3.57

Cs. incidens 0.56 0.50

Ae. washinoi 0.05 1.04

Cx. erythrothorax 0.00 0.17

Cx. tarsalis 0.00 0.83

Ae. sierrensis 0.00 0.18

Average number of adult mosquitoes collected in CO2 traps per trap in one night during March 2018. The graph shows the six most common species of mosquitoes in San Mateo County.

Average number of adult mosquitoes collected in CO2 traps per trap in one night over five years. The graph shows the six most common species of mosquitoes in San Mateo County.

Service Requests

March Service Requests

Type of Request 2018 3-year average

Mosquito 60 106 Rodents 19 21 Yellow Jackets/Wasps

19 14

Dead birds/squirrels

4 8

Insect Identification

5 10

Mosquito fish 4 7 Wildlife 1 1 Other 4 8 Total 116 176

This table contains the number of each type of service request in March 2018 compared to the three-year average in March. The number of mosquito service requests in March 2018 was considerably lower than the three-year average. This is because a very high number of mosquito service requests in March 2017

were triggered by an abundance of Chironomid midges near the bay in San Mateo, Foster City and Redwood Shores at that time.

Service requests by type in 2018. Rainy and warmer weather caused an increase in mosquito and yellow jacket and wasp service requests in March. Rodent service requests decreased.

Public Health Education and Outreach Program March 2018

• The open house is in 2 weeks! If you haven’t already, please make sure you have invited your city manager, mayor, city council members, other city staff, and key community groups. Feel free to post or distribute flyers in your city if you’d like. There will also be a press release and other event promotion starting this week.

• On March 6th, the District provided an information table at the Peninsula Infectious Diseases Conference hosted by the San Mateo Medical Association. We shared information on vector-borne disease in San Mateo County with 150 registered attendees, mostly physicians and registered nurses.

• Overall website traffic was up 28% in March compared to February, in part due to outreach related to the open house and seasonal employment opportunities, and in part due to February being a short month. There was an increase in traffic to the yellowjacket section of the website.

• Top 10 website pages in March 2018:

1. Homepage 6. Programs & Services

2. Current Openings 7. About the District

3. Yellowjackets and Wasps (Identification & Info) 8. Rodent Prevention

4. Online Service Request 9. Fiscal Year 2017/2018

5. Contact Us 10. Biting Mites

• In March, 28% of all service requests were submitted via the District website.

• Email campaigns in March:

o March newsletter: 579 recipients, 36.2% opened, 8.0% clicked

• Vector-borne disease in the news in February: o Hantavirus on the rise in San Diego County. The San Diego Union Tribune, Mar. 1st, 2018

(http://bit.ly/2oCjfmh). Hantavirus has been detected in wild mice trapped in rural and suburban areas of San Diego County. Although human hantavirus cases are rare in California, the disease can be detected throughout the state and precautions are recommended whenever mice infest structures.

o It’s official: Termites are just cockroaches with a fancy social life. Science News, Mar. 2nd, 2018 (http://bit.ly/2oMchdN). Accumulating genetic evidence has led to termites being categorized into the same order as cockroaches. This is a taxonomic change only, but seems to have generated a surprising amount of public interest, perhaps because cockroaches and termites are both familiar household pests.

o The buzz from your smartphone won’t stop mosquito bites. The Conversation, Mar. 7th, 2018 (http://bit.ly/2IeA92H). Despite the claims of some app developers, mosquito-repelling smartphone apps prove ineffective. Residents are advised to continue using EPA-registered mosquito repellents whenever mosquitoes are biting.

o Don’t go to Brazil without a yellow fever vaccine, CDC warns. NBC News, Mar. 16th, 2018 (http://nbcnews.to/2DFei0G). Brazil’s ongoing yellow fever outbreak prompts the CDC to recommend travelers get vaccinated for yellow fever. Returning travelers infected with yellow fever are a concern in areas with established populations of invasive Aedes mosquitoes, including many areas of California.

o American cockroaches thrive in cities, thanks to their incredibly long genomes. Science, Mar. 20th, 2018 (http://bit.ly/2pv8hP5). Genomic research provides clues to why cockroaches are so good at spreading to and surviving in new environments. One theory is that their genes code for hundreds of scent and taste receptors, making them very good at locating food.

o How A Tick Digs Its Hooks Into You. NPR Goats & Soda, Mar. 20th, 2018 (http://n.pr/2Gdj6jc). This article contains a popular Deep Look web episode produced by KQED Science produced in cooperation with California Department of Public Health. This video shows a microscopic view of a tick’s mouthparts.

http://bit.ly/2oCjfmh

http://bit.ly/2oMchdN

http://bit.ly/2IeA92H

http://nbcnews.to/2DFei0G

http://bit.ly/2pv8hP5

http://n.pr/2Gdj6jc



April 11, 2018

Agenda Item # 10

Information Only: Selection of a Special District Representative to serve on the Local Agency Formation Commission (LAFCo)

SUMMARY: An election for Special District Representative to LAFCo will be conducted by electronic ballot, As Board president, Joe Galligan is a voting member of the Special District Selection Committee. As a member of the Selection Committee, he is eligible to nominate a LAFCo Special District candidate and he can vote for in the Special District Selection Committee Election. BACKGROUND AND STATUS Local Agency Formation Commissions (LAFCos) were created by the State legislature in 1963 to regulate the boundaries of cities and special districts. There is a LAFCo in every county of the State. LAFCos are independent commissions. The San Mateo Local Agency Formation Commission (LAFCo) is a seven-member commission elected to four-year terms. Two are members of independent special districts (appointed by the presiding officers of independent special districts); two are members of, and appointed by, the County Board of Supervisors; two are members of city councils (appointed by the Council of Mayors); one is a member of the public (appointed by the county, city, and special district members); and there are four alternate members (representing the county, cities, special districts, and the public). Last Fall, an election was held for the Alternate Special District Representative. District Board Member Kati Martin was elected to that position. This election is for the Special District Representative, a position currently held by Joshua Cosgrove, whose term will expire in May 2018. If nominated, Joshua Cosgrove is eligible for election for this position. The election will be held by electronic ballot, with nominations due by June 12, 2018. Once nominations are received by the due date, LAFCo will distribute ballots to Special District Selection Committee members, who will submit them electronically. LAFCo ELECTION PROCEDURE: Government Code Section 56332 directs that the LAFCo Executive Officer shall call for nominations and balloting to fill a vacancy of the special district term whenever a vacancy occurs. Voting members of the Special District Selection Committee are the Chair or President of each independent special district. Section 56332(c)(2) provides for distribution of mail ballots by electronic mail or electronic mail with the consent of the District. The District’s President has given consent. Board President Joe Galligan has stated that he will submit an electronic ballot during the balloting period. REFERENCE MATERIALS ATTACHED

1. Call for Nominations: Special District Selection Committee Mail Ballot to Elect the Special District Member on LAFCo.



April 11, 2018

REFERENCE MATERIALS AVAILABLE

1. http://lafco.smcgov.org/history-and-role-lafco

http://lafco.smcgov.org/history-and-role-lafco

COMMISSIONERS: MIKE O’NEILL, CHAIR, City ▪ ANN DRAPER, VICE CHAIR, Public ▪ JOSHUA COSGROVE, Special District ▪ RICH GARBARINO, City

DON HORSLEY, County ▪ JOE SHERIDAN, Special District ▪ WARREN SLOCUM, County

ALTERNATES: KATI MARTIN, Special District ▪ HARVEY RARBACK, City ▪ SEPI RICHARDSON, Public ▪ DAVE PINE, County STAFF: MARTHA POYATOS, EXECUTIVE OFFICER ▪ REBECCA ARCHER, LEGAL COUNSEL ▪ JEAN BROOK, COMMISSION CLERK

Please forward to Board President

CORRECTED March 16, 2018 To: Presiding Officers/Board Presidents Independent Special Districts, San Mateo County Subject: Call for Nominations: Special District Selection Committee Mail Ballot to Elect

Regular Special District Member on San Mateo LAFCo Pursuant to Section 56332

This corrected letter is being sent to clarify that the position that is expiring in May 2018 is the regular Independent Special District Member on LAFCo.

As you know, San Mateo LAFCo is comprised of two county supervisor members appointed by the Board of Supervisors, two city council members appointed by the City Selection Committee (also known as the Council of Mayors), two special district members selected by the Special Districts Selection Committee (comprised of the presiding officers of the independent special districts), and one public member appointed by the six members of the Commission. An alternate for each type of membership is also selected in the same manner as regular members. Terms are four years ending on the first Monday in May and members serve until reappointed or their successor is appointed.

The purpose of this letter is to open the nomination period for the Independent Special District Selection Committee (SDSC) members for candidates to fill the independent special district regular member term that will expire in May 2022. This position with a term ending May 2018 is currently held by Joshua Cosgrove of North Coast County Water District. Government Code Section 56332 directs that the LAFCo Executive Officer shall call a meeting or provide for mail ballot to appoint independent special district members to LAFCo to fill vacancies or expiring terms. In this case, it has been determined that the election of a regular special district member for the upcoming four-year term ending May 2022 shall be held by mail ballot. LAFCo will accept written nominations on your district’s letterhead signed by your board president or board-appointed alternate. (No board action is necessary unless your board president is not able to participate.) Nominations may only be submitted in writing and with the signature of

Special District Selection Committee Mail Ballot Authorization CORRECTED March 16, 2018 the Special District President/Chair (or Board-appointed alternate board member) and must be received by LAFCo by 5:00 pm, on Tuesday, June 12, 2018.

Once the nomination period is closed, the LAFCo Executive Officer will distribute a notice and mail ballots, requesting return of the ballot no later than 21 days from the date of the notice. Section 56332(c)(2) provides for distribution of mail ballots by certified mail or by electronic mail with the consent of the district. For both expediency and cost savings it is hoped that districts will consent to distribution of the ballots by electronic mail. To this end, it is requested that your District return the attached “Authorization to transmit the LAFCo Special District Member Ballot by Electronic Mail” and provide LAFCo with the desired email address for distribution of the ballot.

In summary, nominations are now open for the independent special district regular member term that will expire in May 2018 and we need your district’s authorization to transmit an election ballot via email.

Board presidents or board-appointed alternates are requested to complete the following two steps:

1. Submit written nominations on your district’s letterhead with your signature or that of a board-appointed alternate.

2. Complete and submit the “Authorization to transmit the LAFCo Special District Member Mail Ballot by Electronic Mail.”

You must return your authorization form and all nominations to LAFCo no later than 5:00 pm on Tuesday, June 12, 2018.

If you have questions concerning this process, please contact me directly.

Sincerely, Martha Poyatos Executive Officer Attachment: Authorization Form Distribution: Independent Special Districts in San Mateo County

Thursday, April 26th, 4pm - 7pm*1351 Rollins Rd. in Burlingame

• Children’s activities• Demonstrations and tours• Insect displays• Meet the staff

* groups welcome 12pm-4pm by reservation

Mosquito Awareness WeekOpen House



April 11, 2018

1 | P a g e

Agenda Item # 13

MANAGER’S REPORT

SUBJECT: State, Agency and District Activities

National AMCA Washington Days – District Manager Chindi Peavey will attend this event May 14-17.

State • California Special Districts Association (CSDA) Legislative Day in Sacramento will

be held on May 22, 2018.

• AB3037 (Chiu) Community Redevelopment Law of 2018. This bill would reestablish redevelopment agencies which would divert increases in property tax revenue (increment) to these agencies. Information on the bill is available at https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180AB3037

• AB1778 (Holden) Community Redevelopment Law of 2018 would also authorize diversion of property tax increment away from special districts and other local agencies, but does not include a mechanism for pass through agreements. Information on this bill can be found at http://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180AB1778

• SB929 (McGuire) Special Districts: Internet Websites will require special Districts to have a website by 2020. As noted in the recent CSDA newsletter, less than half of the 2,000 + special districts in California have websites and this contributes to the public perception that special districts lack transparency. A report by the Little Hoover Commission in 2017 recommended that the Legislature require every district have a website. Our District has a website and that website meets the requirements of the Special Districts Leadership Foundation’s Certificate of Transparency. http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201720180SB929

District

• There is still one trustee who needs to renew their Ethics Training.

https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180AB3037

http://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180AB1778

http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201720180SB929



April 11, 2018

2 | P a g e

• One other trustee still needs to complete required Harassment Prevention Training. There will be a live training in Hayward at the Alameda County Mosquito Abatement District on April 23 from 9:00 am – 12:00 pm

• All of the Board members have submitted their Form 700 Statement of Economic Interests on time. Congratulations and thanks to all of you for completing this on time. Appreciation also goes to Office Administrator Devina Walker for coordinating this and following up with each trustee and the County Clerk’s office.

• The District’s annual Open House will be on Thursday, April 26, 2018. This is an opportunity to reach out to our local representatives and educate them about the District’s mission. Megan Sebay has prepared a flyer (attached) for Trustees to bring back to the mayors and city council members of each city. Please be sure to extend invitations to your City elected officials and other members of your local community. The participation of trustees is essential to making this a great event.

• The District has a new Trustee representing the City of San Carlos. Ross Graves was appointed on March 27 and will attend the May Board meeting.

• The Special District Leadership Foundation will offer a 3 day workshop on Governance for Board members in Seaside April 16 through 18 https://members.csda.net/imis1/EventDetail?EventKey=18SDLACON2). Board Members Kati Martin and Wade Leschyn will be attending this event.

• The Governance workshop is offered again July 9 through 11in Napa (https://members.csda.net/imis1/EventDetail?EventKey=18SDLACON3). Please let us know if you are interested in this training.

• Vector Control Technicians Eric Eckstein and David Allen are attending a two-day workshop on using drones for mosquito surveillance and control in Turlock, CA on April 10-11.

• On March 31, District Manager Chindi Peavey and Board Member David Tanner attended the memorial ceremony for former Board Member Richard Tagg who had represented the Town of Woodside for 25 years. Mr. Tagg served on the Board from 1990 to 2015 and made significant contributions to the advancement of the District, serving on the Salary & Budget, Audit, Policy and Strategic Planning committees. He took a keen interest in the District’s mission and increased his city’s understanding of the District in many ways.

REFERENCE MATERIALS AVAILABLE IN THE OFFICE The District received the following publications and copies are available in the office for review.

A. California Arbovirus Surveillance Bulletins B. Adult Mosquito Collection Reports

https://members.csda.net/imis1/EventDetail?EventKey=18SDLACON2

https://members.csda.net/imis1/EventDetail?EventKey=18SDLACON3



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ACRONYMS

A. ACIP = Alliant Crime Insurance Program B. AMCA = American Mosquito Control Association. C. BMP = Best Management Practices D. Bs = Bacillus sphaericus E. Bti = Bacillus thuringiensis israelensis F. CARMA = California Affiliated Risk Management Authorities G. CDC = Centers for Disease Control H. CDFG = California Department of Fish and Game (old name) I. CDFW = California Department of Fish and Wildlife (new name) J. CDPH = California Department of Public Health K. CDPR = California Department of Pesticide Regulation L. CSDA = California Special District Association M. CEQA = California Environmental Quality Act N. CERT = Community Emergency Response Team O. DPR = “California” Department of Pesticide Regulation P. DSC = Delta Stewardship Council Q. EPA = “United States” Environmental Protection Agency R. ERMA = Employment Risk Management Authority S. ESA = Entomological Society of America T. FIFRA = Federal Insecticide, Fungicide, and Rodenticide Act U. IPM = Integrated Pest Management V. ISB = Independent Science Board W. LAFCO = Local Agency Formation Commission. X. LAO = Legislative Analyst’s Office Y. LEED = Leadership in Energy and Environmental Z. MAD = Mosquito Abatement District AA. MCR = Municipal Service Reviews BB. MRP = Monitoring and Reporting Program CC. MVCAC = Mosquito and Vector Control Association of California. DD. MVCD = Mosquito and Vector Control District EE. NMFS = National Marine Fisheries Service FF. NPDES = National Pollutant Discharge Elimination System GG. NWR = National Wildlife Refuges HH. NRDC = National Resources Defense Council II. OEHHA = Office of Environmental Health Hazard Assessment JJ. PEIR = Programmatic Environmental Impact Report KK. SDLF = Special District Leadership Foundation LL. SMCMVCD = San Mateo County Mosquito and Vector Control District MM. SOVE = Society of Vector Ecology NN. USEPA = U.S. Environmental Protection Agency OO. USFWS = U.S. Fish and Wildlife Service PP. VCJPA = Vector Control Joint Powers Agency QQ. VCD = Vector Control District RR. VCT = Vector Control Technician SS. XR-G = Extended Residual Granular (pesticide product - Altosid) TT. XRT = Extended Residual Tablet (pesticide product – Clarke)



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UU. WNV = West Nile Virus