Sandcastle Team Information Session Agenda6:00-6:20: Introductions/Leap Background Information

Julie McDonald, Executive Director: julie@leaparts.org

6:20 - 7p: Panel Discussion Topics:

Sandcastle “to do” list for forming a team and stories from the classroom Catherine Howley, Tom Eliot Fisch/Leap Teaching Artist Leadership/Networking: Benefits to participation Michael Ma, CAC Real Estate

Fundraising Samee Sheikh, Walker Warner Architects Kim Teevan, Sandcastle Event Producer

Team Motivation/Partnering with a School Sylvester Kwofie, McCarthy Building Companies

Logistics for the “Day of” Sandcastle Contest Katelyn Braithwaite, NBBJ

7 – 7:15 p: Question and Answer

7:30: Networking

What is Leap?

• Where Leap began• What Leap’s Teaching Artists do: in-

school programs in music, dance, theatre, creative writing, visual arts, and architecture.

• The arts teach children skills essential for success in school and in life: • Creativity• Critical thinking and cognitive

skills• Setting goals, experimenting,

problem solving and learning from mistakes

• Learning to work collaboratively• Acknowledging diversity and

differing viewpoints

Sandcastle Contest

• History: 29 years!• Impact on Leap: approx. 85%

of event proceeds directly benefit Leap’s programs (remainder are event production costs) – making it possible for Leap to serve over 8,000 students in 40 schools!

• Leap’s goal for the 2012 Sandcastle Contest = $225,000

• Castles to Classes (www.leaparts.org)

1. Register with Leap

2. Assemble core group and build team

3. Team Kickoff Meeting (see Agenda in Appendix A)

4. Establish leadership, champions and/or sub-committees

5. Align tasks and interests

6. Team Coordination meetings

7. Ask Leap for help, advice, templates, and training

8. School visit(s) & Sandcastle Design

9. Final Coordination and Preparation

10. Sandcastle Contest!

“To Do” list for forming a team

Leadership, Networking and Benefits

Team Leadership

• Embracing the Leadership opportunity• Demonstrate skills to employer• Assess skills of employee• Improve skills by experience• High level networking• Leadership transition is necessary and

healthy

Team Participation

• Networking in a goal-oriented activity• ‘Project’ based experience and teambuilding• Service to the community, education, and

arts• Creative expression• Explore your professional abilities• Design and Build something!

Networking / Relationship Building From Sand to Cement....

The Value in your Network Leveraging your Network for success Being more effective in Networking Expanding your network Building connections / long term relationship

Tips for successful fundraising• Educate yourself about Leap and the value of

arts education!• Set fundraising target

Minimum of $2,500 to participate Average from 2011 = $8,600 Top 3 fundraising teams in 2011:

Butler Armsden/Djeau+Poage/ GFDS -over $37K!

SmithGroup/HerreroBoldt/

Degenkolb – over $28K Dome Construction/RMW-over

$12K• Brainstorm names or companies that work

with your firm for potential team partners• Send solicitation letters to individuals• FOLLOW UP – FOLLOW UP- FOLLOW UP• Send thank you cards with a photo of the

event and event program with their ad in it

• Passion for arts education and investing in your community’s future!

• Delegate and use the talents of others

• Have consistent team meetings

• Get involved and spread the word!

Team Motivation

Team Motivation: Kickoff Meeting Agenda

Suggested Agenda Topics:•Team Leadership•School•Fundraising•Event T-Shirts and Site Sign•Team Program Ads•Sandcastle Design•Beach Lunch•Beach Supplies•Green Monster•Champions and Sub-Committees

How to find a school • Contact Leap for list of available schools• School contacts: Principal, Arts Coordinator, Teacher, PTA

How to describe the event• No cost to participate for students or families• Separate from Leap residency programs• Implements creativity, teamwork, project skills• Commitment:

– 15-30 students (single class or mix)– 1-2 pre-event 1-hour sessions with Team– Transportation to attend event 9:30a-4pm

Timeline• Contact school by early September• 1st meeting late September: introduce, brainstorm, sketch, model, handout release• 2nd meeting first week of October: collect release, finalize design, discuss logistics, hype!

Partnering with a school

Guidelines for the Classroom• When/where: August 11, 6-8 PM at The Design Partnership, 1412 Van Ness Ave., SF• Presenters: Fatimah Guienze, Leap Teaching Artist, Lorie Hammond, Professor of Education,

CSU Sacramento• Purpose:

Simulate and reflect upon your classroom visit Increase your strategies and confidence in planning a project with a group of kids Learn hands-on techniques for your classroom visit, including: sketching, 3-D modeling,

sharing ideas, small group discussion, voting on a design and reflection Enrich the experience for the kids involved

What to coordinate in advance: Team T-shirts (Optional)

• Youth and adult sizes• Bring 3 extra shirts to donate for Leap sale, if possible

Site sign (Required)• Team logos, sketch/graphic/model of your castle design,

wind/fog/child-proof design and display system

Water Guard (Required)• Designate a responsible adult(s) to monitor water line

Green Monster (Required)• A well prepared champion to manage compostables,

recyclables and garbage = clean beach!

Lunch options: for adults and kids• Bulk snacks, prepared platters, delivered pizzas, on-site

barbeque, bag lunches, lunch trucks• Don’t forget drinks and ice especially water!

Day of the Event

What Leap provides for teams: • 20’ by 20’ plot of sand assigned to your team• Team check-in and limited parking• Printed event programs and beach maps• Bathrooms and hand-washing stations• Trash, recycling and compost bins• First aid support• Event photography• MC’s and Judges• Coffee, water and light snacks for sale• Team t-shirts for sale • Awards to each team and school

Additional Event Activities:• “Community castle”: Drop-in sandcastle building activity• Art making activity for children and families• Musical and Theatrical performances by Leap Artists

Day of the EventLogistics

What to bring:

Personnel:Children & Adults: 1:1 ratio is most productive20 to 120 participants is feasibleFamilies are welcome on the beach!

Equipment:NO LARGE WOOD FORMSRakes, large flat-head and spade shovels, compaction aids5 gallon and smaller bucketsSmall trowels, molds, shaping and finishing toolsWater sprayersShade canopy and table(s)Masking tape and markers Ladder (optional)

Day of the EventLogistics

Day of the Event: Sample Site Signs

Day of the Event: Sample T-Shirts

Day of the Event: Judging

Awards:•Top Fundraising Team

•Best in Show

•Participation of kids

•Sandcraft

•Originality

•Imagination

•Integration of theme

•Team work

•Site Sign

•T-Shirt

•Judges will also designate unique awards each year inspired by the castles.

• Such as Most Unrelated to the Theme, etc.

Best in Show , 2011

Best Water Engineering

Day of the Event: Judging

Guidelines for the Classroom for Sandcastle teams

When: August 8th , 6 -8 pm, at the Design Partnership

Learn how to successfully team with your school and create a positive impact

Sandcastle Building 101When: Saturday, September 22nd, from 10am – 12pmWhere: Ocean Beach near Cliff HouseLearn some tips and tricks. Free of charge and open to all.

Pre-Event Party for teams and sponsorsWhen: October 2nd, 6 – 8 pm at NBBJMeet the other Sandcastle teams. Drinks, food, merriment, and raffle prizes.

29th Annual Sandcastle Contest

When: Saturday, October 20th, 2012, 10am - 4pm (Teams arrive by 9 am).

Where: Ocean Beach near Cliff House (Great Highway and Balboa Ave.)

Post-Party/Awards Ceremony for teams and sponsors

When : TBD (early November)

Mark your calendar!When and Where