sanggu 101
TRANSCRIPT
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SANGGUNIAN REPRESENTATIVES' MANUALFIRST EDITION
EDITORIAL BOARD
Editors-in-Chief
Gio AlejoLance Viado
Chief Layout Editor
Kitkat Lastimosa
Initial EditorMark Jambaro
Contributors
Drew CopuyocIan Agatep
AJ ElicanoNick LuceroBillie DumaliangLiang Borlagdan
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SANGGU 101EVERYTHING A REPRESENTATIVE NEEDS TO KNOW ABOUT THE SANGGUNIAN
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ENTRUSTED TO LEAD ANDCOMMITTED TO SERVE
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TABLE OF CONTENTS
Table of contents
13
08
The Vision and Mission of the Sanggunian
Welcoming Remarks
A Quick Guide to the Constitution
Thrust for SY 2011-12
The Sanggunian Leadership
The Roles of Officers
What every block and course rep should know and have
Magna Carta of Student Rights
The Ateneo Student Concern Center (ASCC)
Frequently asked questions by your constituents
Project Management System
Internal Communication Protocols
Top 55 Directory
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WELCOMING REMARKS
When I said that poverty is a monster withmany hearts, I was thinking of the sheer
complexity of caring for the common good,the greater good. Leaders are vested with thecapacity and power to deal with the concernsof the commons.
As a former Sanggu member and now yourUniversity President, I am hopeful that as
young leaders who are learning to listen andbe open to others, you in the Sanggunian willwrestle with the imperatives of the commongood in the face of competing, vested interestsin the community we serve. The common good
can be so abstract and yet so vital to our people.
Congratulations to you on this manual for Block and Course representatives. This isone of many steps that are needed in orchestral work of leading our people to wherewe need to go. Even Ignatius Loyola in his later years manualized and codified theoperations that followed the work of inspiration. While the rest of his brothers were allover the world, breaking new ground, he was at his desk in Rome, writing, consoling,inspiring.
Remember the enemy has many hearts. It will take leaders with fire in their belly to kill
the beast. Learn what you have to learn; eat what you have to eat to get that strongbelly.
Jose Ramon T. Villarin, SJPresident of the Ateneo de Manila University
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WELCOMING REMARKS
John Paul C. Vergara, Ph.D.
To our dear Block and Course Representatives,
First of all, let me commend the Sanggunianng Mag-aaral ng mga Paaralang Loyola for theeffort they have put into producing this veryuseful publication. I appreciate their intention toeducate each of you on the Sanggunians objec-tives and structure, as well as the administrativeprocesses involved in your work as block andcourse representatives. For me it is a significantmove toward professionalization and raises thebar for future batches of the Sanggunian in the
areas of organization and documentation.
Second, let me thank each of you for taking on the responsibilities you have signed upfor this schoolyear. Youve been generous enough to represent your block or course ontop of your busy class and extra-curricular schedules. I hope that through this experi-ence of both leadership and serviceor should I say leadership through serviceyouwill be encouraged to give of yourself even more in the following years.
Finally, let me encourage everyone in the Sanggunian to continue to challenge them-selves this schoolyear. One schoolyear is a very short time in the life of a school, butfor individual students and batches of students, one schoolyear is enough to makepositive changes, one schoolyear is enough to change lives.
The path youve chosenof service, leadership, and excellenceis not an easy one. Ihope that with the support of the student body and the Loyola Schools administration,
and the support that you give to each other, this schoolyear will be a most productive,positive, and memorable one for each of you and the Sanggunian as a whole.
Vice President for the Loyola Schools
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WELCOMING REMARKS
Dear Sanggunian Officers,
In your journey as student leaders, may thewisdom of Ignatius guide your way.
Constantly seek how you may be generous.
Know that you serve heaven through servingothers.
Give without hesitation.Fight even if you are down.
Work until the task is done.
Do these in exchange of nothing.
Do all these as a response to the mission you have been called to do.
As you journey, know that you are with others who seek to serve with as much zealand passion. We, your LS-OSA formators, are here to support and guide you everystep of the way.
AM+DG,
Christopher F. CastilloDirector, Office of Student Activities, Loyola Schools
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WELCOMING REMARKS
Mark Andrew G. Copuyoc
The Sanggunian has been around for more thaneight decades. But only in recent years have wearticulated what it means to be the sole autono-
mous student government of the Loyola Schoolsof the Ateneo de Manila University.
As former Sanggunian President Omi Castanaronce said, the Sanggunian is the only studentinstitution with the capacity and mandate to rep-resent the eight thousand students of the LoyolaSchools.
The Sanggunian is blessed with this power andresponsibility because of you, our block andcourse representatives. You are the reason why
the Sanggunian can represent, serve and mobilize the whole Ateneo student body ef-fectively.
To further aid you in fulfilling your duties as a Sanggunian officer, the Office of theSanggunian Vice President has crafted this Representatives Manual. This aims tofurther clarify your roles, responsibilities and powers as an important member of theSanggunian. I challenge you to make full use of it so that we, as one Sanggunian, canbe more effective in serving and leading the student body.
Always one with you in leadership and service,
President, Sanggunian ng mga Mag-aaral ng mgaPaaralang Loyola ng Ateneo de Manila
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What isSanggu?
VISION & MISSION
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VisionA community of academically excellent, culturally rooted, socially involved and spirituallymature Ateneans actively contributing to the building of the Filipino nation.
MissionYour Sanggunian seeks to participate in the task of forming our Ateneo student commu-nity by way of student movement integration, representation that is immersed in studentlife and Atenean values, and services that address basic student needs and provide op-
portunities for the growth and development of our community.
VISION & MISSION
THE CONSTITUTION
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A quick guide to the 2005 constitution
of the undergraduate students of TheAteneo de Manila University
LS Loyola SchoolsCB Central Board
SB School BoardSanggu Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de ManilaRep RepresentativeConsti ConstitutionSAF Student Activities FeeSJC Student Judicial CourtOSA Office of Student Activities
Sem SemesterOrg OrganizationVP Vice PresidentSecGen Secretary GeneralFO Finance OfficerSecTreas Secretary-TreasurerEO Executive OfficerOIC Officer-in-Charge
ExeComm Executive Committee
THE CONSTITUTION
THE CONSTITUTION
THE CONSTITUTION
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CO S U OCO S U O
THE LS STUDENT BODY
ALL UNDERGRADUATE LS STUDENTS areunder the jurisdiction of the Sanggunian and ofthis Consti.
Graduate, auditor, cross-registrant, exchange,non-degree, part-time, public servant, and spe-cial students are not under their jurisdiction, but
may avail of the protection, services, and rightsthey uphold.
PRINCIPLES, PURPOSES,AND POLICIES OF THE
SANGGUNIAN
PRINCIPLESSanggu is the sole autonomous government ofthe LS student body, and all its powers comefrom and belong to the said body. It represents,
consults, and answers to the student body, al-lowing them to participate in school governanceand providing service towards Atenean forma-tion. Its delegates represent the student body inall policy- and decision-making University bodiesand other associations which affect studentwelfare.Sanggu believes in a quality Jesuit educationthat is humanistic, ethical, spiritual, nationalis-tic, patriotic, liberal, critical, and creative. It iscommitted to the Universitys thrust for truth inservice of God and man, and for the develop-ment of society and culture. Recognizing theyouths role in the advancement of the nation, it
strives to raise the student bodys awareness ofand response to issues affecting the life of theFilipino people.
PURPOSESSanggu shall advance the general welfare of the
Ateneo student community through:(a) protecting academic rights and welfare;(b) establishing effective student services;.(c) fostering students social, political, cultural,and spiritual life;(d) developing University spirit; and(e) serving as the official coordinating channelof the LS student body with the administration,faculty, non-academic personnel, parents, andother sectors.
POLICIESSanggu shall:
(a) dialogue and work with student movements,other student councils, and the marginalized sec-tors of society;(b) pursue review, reforms, and improvement of
the undergraduate curriculum;(c) uphold the Magna Carta; and
(d) encourage student political parties that en-gage with relevant issues and visions.
COMPOSITION OF SANGGUSanggu is the official student council of the
Ateneo LS.Composed of all members of:the CB,
the SBs,the SJC,the COMELEC,the sectoral councils (COA and ARSA),
the Depts,and Sanggus special units.
THE CONSTITUTION
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No student may become an officer of Sangguunless he/she is a Filipino citizen and is taking
at least the minimum university load requirementfor regular students.THE CBThe central government of the student body,which handles policy work pertaining to stu-dent life, forms task forces to fulfill the needsof Sanggu, and represents the students in allUniversity bodies whose activities and decisionsconcern their welfare (e.g. Curriculum Commit-tee, Discipline Committee, etc).
The CB can also grant or withdraw recognitionto the sectoral councils (COA and ARSA) in theCB, deliberate resolutions submitted to them by
at least 10% of the Student Body, and bring upunresolved matters to the student body for themto decide among alternatives.
PresidentSanggus Chairperson, Chief Executive Officer,and spokesperson, and the official rep of the
student body, responsible for regularly report-ing on the state of Sanggu and approving anddisapproving the selection of chairpersons ofspecial Sanggu units and projects.VPSanggus second-in-command, assuming theresponsibilities of the President if the Presi-
dent is unavailable, assuming the presidency incase the office is vacated, and handling specialprojects and policies of Sanggu such as internaldevelopment and office reviews as needed.SecGenSanggus Chief Administrative Officer, handling
the organizations daily affairs, documents, andprocedures, as well as disseminating informationabout Sanggus activities through means suchas AOB.
FOPrincipal budgetary officer of Sanggu, in charge
of managing Sanggus finances, reporting to theCB and the student body regarding Sanggusexpenditures, and handling budget hearings forprojects and the like.
CB RepsThe elected reps of their respective schools intheir year levels, voting on matters raised in theCB, consulting their constituents when appropri-ate, and handling policies pertaining to studentlife in the CB committees (e.g. the Committeeon Academic Affairs, the Committee on Extra-curricular Affairs, etc).
A schools Senior CB Rep also represents his
or her schoolmates in the fifth year and beyond,and the position may be held by such studentsin addition to fourth years.Sectoral RepsThe elected heads of the recognized sectoralcouncils, who vote as CB reps who represent all
students and groups belonging to their sectorwhile keeping them autonomous from the CBs
direct control.
THE SBslocal governments of the four Loyola Schools,responsible for being Sanggus direct linksto the student body and formulating projectsspecifically for the students of their particularschools.
ChairpersonChief EO and spokesperson of the SB, oversee-ing all its work and maintaining its autonomy.
SecTreasChief Administrative Officer and second-in-com-mand of the SB, handling records, correspond-
THE CONSTITUTION
THE CONSTITUTION
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ences, and finance, and taking on the role of theChairperson when the elected Chair is absent or
vacates his/her position.EOReps of their batch to the SB ExeComm, creat-ing projects and programs mainly for their con-stituents, and coordinating with their batchesblock or course reps.
A schools Senior EO is also responsible for his/her schoolmates in the 5th year and beyond,and the position may be held by such studentsin addition to fourth years.Block/Course RepsReps of their specific blocks or courses, relaying
their constituents concerns to Sanggu, servingas Sanggus communication, mobilization, andconsultation arms, and often taking on projectexecutive roles.
Currently, there is one block representative perblock per year for freshmen and sophomores,and one course representative for every 30students per course per year for juniors andseniors.
THE SECTORAL COUNCILSThese councils represent sectoral interestswithin the Ateneo student community. They han-dle students who engage in an activity unique
from the entire student body (e.g. being a mem-ber of an accredited student org or dorming). Assuch, they are given seats in the CB to ensurethat these students are represented in policy-making.
The current sectoral councils are the Council
of Organizations of the Ateneo (COA) and theAteneo Resident Students Association (ARSA).The CB reserves the right to determine whichcouncils are to be granted voting rights, and to
withdraw this recognition after due process. Allrecognized sectoral councils must have their
own constitutions and/or Code of Internal Pro-cedures that must at all times be in full accordwith the Sanggu Consti.DEPARTMENTS OF THE SANGGUNIANBody created by the CB address specific needsof the Ateneo student population or of Sangguin particular.
The Sanggu Depts are the:Department for Student Leadership and Development,Department of Student Welfare and Services,Department of Communication,Department of Corporate Relations,Department of External Affairs,
Department of Internal Affairs,and Department of Research and Statistics.THE SJCthe judicial arm of Sanggu that handles anycomplaint involving the constitutionality, legality,or jurisdiction of the acts, policies of Sanggu andits officers.1. Constitutionality. Whether an act, policy,
or resolution violates any provision of theSanggu Consti.
2. Legality. Whether an act violates anyprevious resolution or legally binding agree-ment.
3. Jurisdiction. Whether an act does not fallwithin the jurisdiction of a particular body ofSanggu, as defined by the Consti.
SJC may also reprimand, investigate, and im-peach Sanggu officials whom it has found guiltyof any impeachable or recallable offense, at its
own discretion or on the basis of written com-plaints from any member of the student bodywithin seven regular school days. Should theSJC fail to meet this deadline, complaints shallbe automatically dismissed.
THE CONSTITUTION
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THE COMMISSION ON ELECTIONS
The Ateneo COMELEC is the independentelectoral arm of Sanggu, governing all matterspertaining to Sanggu candidacy, campaigning,elections, plebiscites, and/or referenda.The COMELEC must have an electoral code,which must obey the Consti; if not, the Constitakes precedence. The electoral code should be
reviewed yearly and revised accordingly by theCOMELEC Board of Commissioners, with theSJC approving any revisions and new versions. Ifa new version is rejected, the last approved codestill holds sway.ELECTIONS AND VACANCIES
At least 50%+1 of the constituency must vote inan election, plebiscite, or referendum for it to beconsidered valid. Right to abstain must always berespected. Should abstentions garner the major-ity of votes, the contested position shall remainvacant. In the case of plebiscites and referenda,the status quo is maintained.
Vacancies that occur in Sanggu before the elec-tion of Freshman Officers, with the exception ofthe positions of President and SB Chairpersons,shall be filled during the Freshman and SpecialElections.
Vacancies in the CB after the Freshman and
Special Elections are filled following this pattern:the VP automatically ascends to become Presi-dent in case the seat is vacant, while a vacantVP, SecGen, or FO position is filled by a CB Repchosen from the already-elected CB Reps.
There is currently no provision for vacancies
among CB Reps to be filled following the Fresh-man and Special Elections except through aresolution passed by the CB.
Vacancies in any SB after the Freshman and
Special Elections are filled thusly: the SecTreasmay become acting Chairperson, the EOs maychoose from among themselves an acting Sec-Treas, a years Block/Course Reps may choosefrom among themselves an acting EO, and anOIC Block or Course Rep may be appointedfrom among the students of the concerned blockor course.
FINANCE AND BUDGETSAF and Publications Fees are collected fromthe student body every year. These are releasedby the Central Accounting Office, upon theapproval of the OSA, every seme. OSA thendetermines how much of this money is given to
Sanggu, after the org submits its budget pro-posal for the coming sem.
Allocation of funds within Sanggu is handledthrough the Office of the Finance Officer,primarily through budget hearings. All financialrecords of Sanggu must be open to the student
body at all times, and are examined at the end ofevery sem by the SJC.
THE CONSTITUTION
THRUST
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Thrust for SY 2011-12The Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila,recognizing the importance of advancing a student-centered government, will focusits efforts on Participative Representation through student engagement, provision ofbasic services, and community formation.
COMMUNITY FORMATIONActivities and endeavors aimed at enhancing the student life of Ateneans that de-velop their character, and help them prepare for life outside of the Ateneo
BASIC SERVICESActions aimed toward helping Ateneans in academic and administrative matters inthe school
STUDENT ENGAGEMENTProjects and initiatives aimed at bringing to the consciousness of the Ateneans
different issues that are present in society today and calling them into action
STRUCTURE
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The Sanggunian Leadership
TOP 4
SECTORS AND DEPARTMENTS
Drew CopuyocPresident
Ken AbanteCOA President
Regine GuevarraDEA Chairperson
Justin TanARSA President
Billie DumaliangDIA Chairperson
Froilan LakipDLSD Chairperson
Jove SincoDRS Chairperson
Michael RoaDSWS Chairperson Misha SolanoDPR Chairperson
Gio AlejoVice President
Ian AgatepSecretary-General
Steph GumaruFinance Officer
STRUCTURE
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SOSE
SOM
SOSS
SOH
Alyssa GaisanoChairperson
Claudia VegaChairperson
Ana RaymundoChairperson
Lance ViadoChairperson
Carlos ArellanoSecretary-Treasurer
Fara SupetranSecretary-Treasurer
Bryan ChuaSecretary-Treasurer
Chris ReyesSecretary-Treasurer
Philippe Bitong
1st Year CB Rep
Ryan Yu1st Year CB Rep
Polo Martinez
1st Year CB Rep
Harvey Parafina1st Year CB Rep
Hannah Chua1st Year Exec Officer
Alex Tanjangco1st Year Exec Officer
Guio Martinez1st Year Exec Officer
Betty Caronogan1st Year Exec Officer
Charmaine Chan
3rd Year CB Rep
Alvin Yllana3rd Year CB Rep
Moses Albiento
3rd Year CB Rep
AJ Elicao3rd Year CB Rep
Jonathan Babaran3rd Year Exec Officer
Michelle Dionaldo3rd Year Exec Officer
Toni Potenciano3rd Year Exec Officer
Jiggy Villamin3rd Year Exec Officer
Cate Sison2nd Year CB Rep
Joben Odulio2nd Year CB Rep
Daniel Remo2nd Year CB Rep
Felix Mintu2nd Year CB Rep
Tin Andujare2nd Year Exec Officer
Janina Roa2nd Year Exec Officer
Kyla Javellana2nd Year Exec Officer
Mari Mantaring2nd Year Exec Officer
Cheth Mundin4th Year CB Rep
Alwyn Chua4th Year CB Rep
Lysa Nuqui4th Year CB Rep
Nicole Reyes4th Year CB Rep
Abigail Sulit4th Year Exec Officer
Bene Go4th Year Exec Officer
Jerome Zapata4th Year Exec Officer
Jenica Dizon4th Year Exec Officer
ROLES
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The Central Board Representative
(a) To represent all students belonging totheir school from their year level;
(b) To maintain liaison between his/her constituents and the Central Board,consulting block or course representa-
tives from his/her constituency whenappropriate; and
(c) To perform such other functions theBoard may so direct.
Executive Officer
(a) To represent their constituents to theSchool Board Executive Committee;
(b) To formulate projects and programsconcerning their school-level and imple-ment these in cooperation with theirblock or course representatives; and
(c) To perform such other functions as
the School Board may so direct.
Course/Block Representative
(a) To represent and actively communi-cate their constituents concerns to theSanggunian;
(b) To serve as the consultative arm ofthe Central Board Representatives and
the School Board;
(c) To serve as the communication andmobilization arm of the Executive Offic-ers; and
(d) To perform such other functions asthe School Board may so direct.
The roles of officers
MUST KNOW
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Contact Information of ALL Blockmates/
Coursemates
This is a must-have for every Rep so that he/she will easily be able to disseminate informationto their direct constituents. The most importantcontact information are the cellphone numbers,email addresses, Facebook and instant mes-saging profiles of the Reps blockmates/course-mates.
Contact Information of CB and Exec Officer
These are the 2 most important people that arep will most probably deal with regards to his/her Sanggu duties. It is but right that a rep caneasily contact them and vice-versa.
The Rep Card
This serves as the instrument in order for theSchool Board Chairs and Sec-Treasurers to getto know the Block Reps and Course Reps more.It is also used by the Department of Internal Af-fairs to evaluate the performance of Sanggunian
Reps and choose the most outstanding Reps forthe month/sem.
ASCC Accessibility
The ASCC is usually the avenue for the Sang-
gunian to process concerns and complaintsby constituents. As a Rep, one should havefull knowledge on the different ways to access
ASCC and at the same time, be able to share
this information with his/her constituents. Thiswill further be elaborated in the next section.
The Sanggu Hotline, Sanggu FB Page andAteneo de Manila University FB Page
Each Rep is expected to have the Sanggu Hot-line in his/her cellphone for easy reference. Thecurrent hotlines are 09277777579 (Globe) and09283481686 (Smart). All reps should also be
a part of the official Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola AND Ateneo deManila University Facebook Pages by liking themin order to get the latest updates with regardsto school concerns as soon as possible (e.g.suspension of classes, major events).
Knowledge of Different Sanggu Projects
and Initiatives
This will enable each Rep to engage in specificactivities that he/she is interested in as well aspresent these projects to his/her constituentswho would want to participate and take part ofthese initiatives. Examples of these are project
grants (for student groups and independent or-ganizations), thesis grants, photocopy subsidies,sportsfests, tutorial services and the like.
The Four Pillars
As Atenean student leaders in their own right,
each Rep is expected to embody the four Sang-gunian values of being academically excellent,culturally rooted, spiritually mature and sociallyinvolved in their own ways.
What every block and courserep should know and have
MAGNA CARTA
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ACADEMIC RIGHTS
1. A student can choose his/her field of study(as long as he/she complies with admis-sion requirements), conduct his/her ownresearch, express opinions in an acceptablemanner and raise grievances following pro-cedures set by the handbook and manuals
2. Students should be given a copy of the
student handbook
3. Students should have the opportunity to beadvised to fix his/her IPS
4. A class syllabus should be given by theteacher at the start of the semester,containing policies, requirements, grading
system and consultation hours5. Long exams should be announced 1 week
before, while midterms and/or finals shouldbe announced 2 weeks before the date ofexamination
6. Major requirements (papers and projects)should be announced 3 weeks into thesemester
7. Students have the right to see their papers
and computation of their final grade
8. Students have the right to complete theirprogram of study in school, except in cases
of academic deficiency, disciplinary viola-tions and non-payment of tuition and fees
9. Students have the right to evaluate theirteachers and courses towards the end ofthe semester
10. Departments are encourage to includeteaching demonstrations in front of students
who can participate and give feedback whenhiring new faculty
11. Students have the right to adequate facili-ties in school, as well as a list of accrediteddormitories outside of school
ACCESS TO INFORMATION
1. Students should have access to public infor-
mation which directly affect their individual orcollective welfare
2. Students have the right to access their
The magna carta of student rights
MAGNA CARTA
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own school records as long as all require-ments and obligations have been settled.The school shall protect the confidentiality
of these records. Certificates, diplomas,transcripts and the like should be issuedto students within 30 days as long as allrequirements have been fulfilled
3. Students have the right to be informedregarding tuition fees, special fees and itsbreakdown, and the deadline of payments.
4. Students have a right to be informed of re-fund for laboratory breakage fees and other
such fees at least 1 week before it is given
FREEDOM OF EXPRESSION
1. Students have the right to express theirviews and opinions freely in a matter that isacceptable to the academic community, andshould not be a ground for denying scholar-ships and privileges to students
2. Students have the right to privacy of com-munication as long as it doesnt violateschool policies
3. Students have the right to publish newspa-
pers and other similar publications as guidedby RA 7079 (Campus Journalism Act)
4. Students have a right to peaceably assem-
ble and address to the school/governmentauthorities any grievances, and should notbe interfered upon by the police/military/
security force inside the school
5. Students have the right to proper religiousformation and to practice their respectivereligions as long as it does not impede otherfaiths and beliefs
6. Students have the right to dress according
to their individual tastes outside the class-room while keeping within the academic
context of the University
RIGHT TO PARTICIPATE INPOLICY-MAKING
1. Students have the right to observe themeetings of the Board of Trustees withregards to policies that directly affectthem through their elected representatives(Sanggu President)
2. Students have voting and deliberating rightsin the following committees: School Forum(2), Administrative Council (2), Standards(1), Curriculum (1), Discipline (2), Budget(2), Social Involvement (2), Agenda Setting(1), Cafeteria (2), Dormitory (2)
3. The Budget Committee can only act onproposals to adjust the tuition fee after
MAGNA CARTA
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consulting with the students and parents 30days before the start of the academic yearin which the changes will be reflected
4. Students have the right to be consulted onany proposed tuition fee increase and its
justification. Any adjustments or objectionsshall be discussed in consultative meetingsthat are documented and circulated
5. Students have the right to initiate the formu-
lation, modification and rejection of schoolpolicies affecting students by making properrepresentation to official bodies
6. Beyond the student representation in thedifferent committees, students shall havethe right to be consulted before any schoolrule affecting them is approved and imple-
mented
RIGHT TO SECURITY
1. Students have the right to be free from anyform any form of unreasonable search andseizure as defined by law
2. All students have the right to be treated withcourtesy and respect. They shall be freefrom any physical or sexual harassment.They shall be protected from any libelous or
slanderous statements
3. No military detachment shall be installed ormaintained in the school campus, exceptin cases of national and local emergenciessuch as war or natural calamities
RIGHT TO ORGANIZE
1. Students have the right to form, assist orjoin any organization, alliance or federationthat promotes Ateneo ideals. Student organ-izations have the right to seek accreditationsubject to the standards of OSA and COA
2. Student organizations shall enjoy autonomy,meaning they can create their own leader-ship structure, set their own directions andgoals and manage their own accounts. Themoderators act in an advisory capacity. OSAshall set the parameters upon which theseorganizations will operate
3. There shall be one supreme council, thestudent council, and it should serve as therepresentative of the student body, dulyrecognized by the Loyola Schools. Studentleaders shall be assured of their securityof tenure for their terms, unless removeddue to academic, discipline or impeachment
cases4. The school will collect a student activities
MAGNA CARTA
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fee and student publication fund in behalf ofthe school council and publications or-ganizations. The allocation of the fee will bedecided upon by the OSA, student counciland publications organizations, and will besubject to the auditing procedures of theOSA and CAO
5. The School shall provide, free of charge, aspace, hall, or building to house
6. the offices of the different recognized stu-dent organization and athletic teams withinthe campus.
RIGHT TO DUE PROCESS INDISCILPINARY PROCEEDINGS
1. Students have the right to be informed oftheir offense, to defend themselves, and tobe rendered an impartial decision
2. Penalties of suspension, exclusion orexpulsion shall not be meted out unless thefollowing rights have been observed andaccorded the student: right to be presumedinnocent until proven; right to be informedin writing of the charge; right to full accessto the evidence in the case; right to defend
ones self and to be defended; right to ap-peal decision of VPLS to University Presi-dent; right to have their parents witness the
presentation of the defense during the hear-ing conducted by the Discipline Committee
3. All decisions in any disciplinary proceedingof the student involved must be renderedon the basis of relevant and substantial evi-dence and testimonies. Gravity of sanctionsmust be proportionate to the seriousness ofthe violation committed
ASSC
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The Ateneo StudentConcern Center (ASCC)
The Ateneo Student Concern Center (ASCC),is a unit under the Office of the Presidentthat serves as the bridge between the studentbody and the Central Board. We aim to listento and find answers for the various questionsand concerns students may have. We relaythe information to the different CB committees
who, in turn, take action in order to resolve theparticular question or concern.
As block and course representatives, you arevery important to the ASCC. You serve as theprimary link between the Sanggunian and thestudents. So, when your blockmates or course-mates come to you to express their concernsabout professors, violations to their studentrights, faulty facilities and the like, we are here
to help you out. We, together with the CentralBoard, will work hand in hand to find solutionsfor each student concern.
ASCC
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WHEN SOMEONE COMES TO YOU WITH A CONCERN ORCOMPLAINT, WHAT DO YOU DO?
You can either submit it for that person or make the complainant do it for himself.
HOW DO YOU SUBMIT CONCERNS OR COMPLAINTS?
There are 3 ways to reach us:
1. By filling up forms found in the Sanggu room (MVP 200)2. By going to http://bit.ly/ASCCForm and putting in the required information
3. By sending a message to our hotline, 092777777579
We will forward these concerns to the CB and assign them to the particular CB Commit-tees. The CB Committee in charge will update you regularly as to the progress of yourconcern until it is resolved.
Through cooperation between the course and block representatives, the Central Board,and ASCC, we hope to be able to respond efficiently and effectively to the concerns ofevery Atenean.
www.facebook.com/ASCCSanggu | 09277777579
FAQ
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Frequently asked questionsby your constituents
WHAT IF A BLOCKMATE/COURSEMATE HAS A COMPLAINTREGARDING ACADEMICS? (TEACHER/COURSE/EXAM/SUBJECT)
First, ask him/her if he/she has talked with the teacher/program director/department chair involvedin order to solve the issue. If the answer is yes and there has still been no resolution then he/she canask the help of Sanggu via ASCC at 09277777579 or www.facebook.com/ASCCSanggu
WHAT IF A BLOCKMATE/COURSEMATE ASKS IF THERE ARECLASSES OR NOT?
The best way to go first is to check the PAG-ASA website (www.pagasa.dost.gov.ph) and checkif Metro Manila is an area with Signal No. 3. This automatically means no classes for the collegelevel. Other than this, you can call the Ateneo trunk line at 4266001, or see the Ateneo de ManilaUniversity or Sanggunian facebook pages to see if there are any announcements. Finally, the ADMUSMART Infoboard also sends announcements of suspensions to SMART subscribers which will even-
tually be sent out by the Sanggunian to its reps (to you).
WHAT IF YOUR CB/EXEC CALLS FOR A CONSTITUENCY CHECKDURING TIMES OF DISASTER?
When a constituency check is activated, your main job as a rep is to contact all your blockmates/
coursemates. This can be done via SMS or FB or through whatever means of communication youcan employ. After this, you should then communicate with your exec officer the following message:
For __ Yr, Block/Course ___, as of ____am/pm, (no.) people are SAFE, (no.) people NEEDHELP.
Ex: For 1st Yr Block XX2 as of 10:45pm, 93 people are SAFE, 5 people NEED HELP
The information of the 5 people who need help (eg name, address) can then be uploaded to a goog-ledoc which the Secretary-General will create as a database.
FAQ
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HOW DO I KEEP MY CONSTITUENTS INFORMED?
Remember to be faithful in attending the events of the Sanggunian as much as you can. The mostimportant and regular meeting is the MONTHLY plenary of the school board where the reps gather totalk about upcoming activities and issues. Once in a while, the Central Board also calls for a sessionof the House of Representatives wherein the reps become spokespersons for their own constituentsregarding certain issues both inside and outside the school. It is also the avenue where discourse and
privilege speeches can be given by any representative prior to the approval of the Secretary Generalfor it to be included in the agenda.
Your attendance to these events will be the basis of your CB and Exec Officers to know who willbe recommended to the Department of Internal Affairs to be awarded as the Rep of the Month foryour school. Given that you are also students, absences due to academic reasons and other specialreasons can be excused given that an Early Departure, Tardiness, Absence Form is filled out andgiven to your Exec Officer. Officers who continuously err in fulfilling their mandate shall be dealt with
accordingly by the Sanggunian.
WHAT IF I/MY CONSTITUTENTS HAVE QUALMS ABOUT THESANGGUNIAN OR ANY OF ITS MEMBERS?
Do not keep it to yourself. The Sanggunian is very open to opinions from others in order for it toimprove its service to its constituents. As a member of the Sanggunian, it is also your duty to addressthese concerns to other Sanggunian officers. If it is you yourself which has a complaint regardingyour CB/EO, then you have your School Chair and/or Sec-Treas to talk to, and vice-versa. Alwaysremember that any misunderstanding can be fixed through PROPER COMMUNICATION and UT-MOST PROFESSIONALISM.
PROJECT
MANAGEMENT SYSTEM
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Project Management Division ofthe Department of Internal Affairs
VISION DIA-PM visualizes a truly autonomous Sanggunian that can successfully supervise and moni-
tor its own projects and initiatives through an established Project Monitoring System (PMS).
MISSION
To devise an efficient and user-friendly system that can be used to effectively monitor thethree main phases of each project of the Sanggunian namely Planning, Implementation, andExecution.
To work with the Office of Student Activities in making sure that school policies and regula-tions are properly abided by the Sanggunian.
To create innovative tools that can help members further improve their Project Management
skills and knowledge.
This division aims to monitor projects under the Sanggunian including task forces but notincluding those under the Sanggunian Service Departments (DSWS & DSLD).
PROJECT
MANAGEMENT SYSTEM
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OFFICERS OF THE DEPT. OF
INTERNAL AFFAIRSPROJECT MANAGEMENT DIVISION
CHAIRPERSON: aligns the goals and prioritiesof the department for the current term. In directcommunication with the Vice-President and Top55 Officers. Oversees all projects and managesmembers of DIA.
PM DIRECTOR (PMD): designs the ProjectManagement System with OSA and in con-sultation with the School Boards. Ensures thatagreed-upon procedures are followed throughout the year. Edits the PMS revisions based onfeedback and initial results.PM COORDINATOR (PMC): Ensures that thePMS is followed for all projects of the School
Boards or Special Units. In direct contact withProject Heads and School Boards outside DIA,monitors and compiles all required forms.
FINANCE OFFICER: In-charge of preparingbudget proposals and handling money mattersfor DIAs initiatives.
OFFICERS FOR PROJECTS(MAY VARY FROM UNIT TO UNIT AND NATURE OF PROJECT)
PROJECT HEAD: Oversees a particular projectof DIA or a project in collaboration with other
units of the Sanggunian or external organiza-tions. Prepares project proposal, budget propos-al (with the FO) and sets regular meetings withhis/her Committee Heads.
PROGRAMS COMMITTEE HEAD: Designsthe program flow and contacts people or groups
who will perform, facilitate, speak, or participatein the program. Responsible for Stage Manage-ment & runners as well.
FOOD COMMITTEE HEAD: Contacts foodprovider, coordinates with FO regarding budget,and with LOG for dining set-up.
LOGISTICS COMMITTEE HEAD: Reserves,purchases, and prepares all necessary venues,equipment, and materials for the event.
COMMUNICATIONS COMMITTEE HEAD:Makes promotional materials and disseminatesthem effectively to target audience.
MARKETING COMMITTEE HEAD: In-charge ofcontacting and engaging sponsors and partnersfor the project.
PROJECT
MANAGEMENT SYSTEM
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IDEA
CB APPROVAL
BUDGET HEARING
consultations withconstituents & stakeholders
OSA Consultation
Submit Form A & B
(Sec-Gen and DIA) for CB scheduling
Submit budget proposal
to Finance Officer
PLANNING PHASE
PROJECT
MANAGEMENT SYSTEM
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IMPLEMENTATION PHASE
CLOSURE PHASE
UPDATE FORM BUpdate in real-time. Prompting by Project
Management Coordinator will happen 2 weeks before
Execution Date for Project Status Release.
SUBMIT FORM CSend Evaluation Form within 2 weeks afterExecution Date to [email protected]
Project is not complete without this form.
INTERNAL COMMUNICATION
PROTOCOLS
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Internal Communication ProtocolsThe internal communication protocol of the Sanggunian is the process by which information ispassed to the different members of the organization. This ensures that an efficient system isfollowed by the Sanggunian to avoid miscommunication or any unnecessary steps in relaying orreceiving information. The Secretary-General is the chief administrative officer of the Sanggu-nians information management.
0
1
2
3
Not official Sanggunian correspondences, please send directly to persons involved
Everyone (student body)
Top 55 officers only
a) Block and Course Representativesb) Deputiesc) Sectors
CLASS AUDIENCE
INTERNAL COMMUNICATION
PROTOCOLS
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TYPE OF MESSAGE AUDIENCE SENDER
Announcements
(News, Events, Important Dates, etc.)
Updates(Only for task forces)
Inquiries
Minutes
Surveys
Polls (usually for CB)Resolutions
External Invitations (raw)
Birthday Reminders (monthly)
Personal Views/Insights
Useless Replies
Anyone
Discretionary
Department of Research and Statistics
Notification by Secretary-GeneralSecretary-General
Department of External Affairs
Discretionary*to be made available on website
Vice President(with the help of the Department of Internal Affairs)
AnyoneMake sure to indicate PV in title.
Priority/Compilations by Secretary-General
*May be sent by anyone if urgent.
3
3
11
3
0
2 (b)
Units Involved
1, 2, 3
0, 2, 3
Secretary-
General
Top 44,
Departments,
Sectors and
Arms
Block and
Course
Reps
Unit Members
(Depts, Sectors,
Arms)
DIRECTORY
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TOP 55 OFFICERS AND BOARD REPRESENTATIVES FROM
SANGGUNIAN SECTORS,DEPARTMENTS, ARMS AND CABINETS.Y. 2011 2012
TOP 4
JOHN GOKONGWEI SCHOOL OF MANAGEMENT SCHOOL AND CENTRAL BOARD
SCHOOL OF SCIENCE AND ENGINEERING SCHOOL AND CENTRAL BOARD
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
Mark Andrew G. Copuyoc
Claudia Alexis T. Vega
Alvin Jonathan P. Yllana
Gabriel Ignacio P. Alejo
Francine Nicole C. Supetran
Janina S. Roa
Francis Ian L. Agatep
Benedick Mervyn S. Go
Joben Mariz J. Odulio
Michelle Lorraine J. Dionaldo
Ryan Carl Y. Yu
Stephanie Anne M. Gumaru
Alwyn John Hendric S. Chua
Ma. Alexandria Felice D. Tanjangco
Drew
Gio
Fara
Carlos
Alvin
Charm
Alwyn
Cheth
Joben
Cate
Ryan
Philippe
Claudia
Lai
Mich
Tata
Bene
Abi
Ina
Tin
Alex
Hannah
Steph
Ian
President
Chairperson
Chairperson
Vice-President
Secretary-General
Secretary-General
Secretary-General
4 Exec Officer
4 Exec Officer
2 Exec Officer
2 Exec Officer
3 Exec Officer
3 Exec Officer
1 Exec Officer
1 Exec Officer
4 CB Rep
4 CB Rep
2 CB Rep
2 CB Rep
3 CB Rep
3 CB Rep
1 CB Rep
1 CB Rep
Finance Officer
09178871117
09175158765
09175161638
09994936765
09175908060
09175990099
09154482062
09177364656
09178741304
09278266040
09178099274
09179176429
09063225463
09175025398
09275438707
09175087264
09175698923
09088687409
09173121992
09167012568
09165472156
09228435186
09178811193
09228468769
5 BS ME-AB EC-H
3 BS HSc
3 BS CTM
4 BS CH-MSE
4 BS ME
4 BS MIS
3 BS MGT
4 BS MGT
4 BS BIO
2 BS ME
2 BS HSc
3 BS LM
3 BS MIS
1 BS ME
1 BS HSc
4 AB EU
4 BS MGT
4 BS MIS
2 BS LM
2 BSM AMF
3 BS CTM
3 BS CS
1 BS ME
1 BS AMF
Alyssa Jan G. Gaisano
Charmaine Kaye G. Chan
Carlos Luis L. Arellano
Kristine Mae B. Andujare
Abigail B. Sulit
Catherine Therese M. Sison
Jonathan Daniel A. Babaran
Philippe Y. Bitong
Cheth Neciemie G. Mundin
Hannah Yzabelle L. Chua
DIRECTORY
SCHOOL OF SOCIAL SCIENCES SCHOOL AND CENTRAL BOARD
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SCHOOL OF SOCIAL SCIENCES SCHOOL AND CENTRAL BOARD
SCHOOL OF HUMANITIES SCHOOL AND CENTRAL BOARD
SANGGUNIAN SECTORS, DEPARTMENTS, AND ARMS
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
NAME NICKNAME YR & COURSE POSITION CONTACT NO E-MAIL
Chairperson
Chairperson
COA President
Secretary-General
Secretary-General
ARSA President
4 Exec Officer
4 Exec Officer
DLSD Chairperson
2 Exec Officer
2 Exec Officer
DEA Chairperson
3 Exec Officer
3 Exec Officer
DPR Chairperson
1 Exec Officer
1 Exec Officer
SJC Chief Magistrate
COMELEC Chief Commissioner
4 CB Rep
4 CB Rep
DSWS Chairperson
2 CB Rep
2 CB Rep
DRS Chairperson
3 CB Rep
3 CB Rep
DIA Chairperson
1 CB Rep
1 CB Rep
Ana Maria B. Raymundo
Maria Antonia Giannina L. Potenciano
Bryan Aldrich R. Chua
Daniel Antonio S. Remo
Alyssa Hannah R. Nuqui
Carla Denise B. Javellana
Moses Mijkhael SD. Albiento
Raphael Niccolo L. Martinez
Jerome Albert T. Zapata
Raphael Guio A. Martinez
Lance Andrew D. Viado
Antonio Rafael N. Elicao
Christopher Alex V. Reyes
Mariane Patricia Q. Mantaring
Jenica Beatriz V. Dizon
Felix Raphael G. Mintu
John Luigi R. Villamin
Jan Harvey S. Parafina
Nicole Marie Reyes
Ana Bettina D. Caronogan
Kenneth Isaiah I. Abante
Billie Crystal G. Dumaliang
Justin Ryan Y. Tan
Regine Stephanie B. Guevara
Froilan Lakip
Jove Sinco
Felicia Mikaela S. Solano
Michael Benjamin C. Roa
Gerald T. Chua
Margaux Tan
Bryan
Toni
Jerome
Kyla
Polo
Ana
Moses
Lysa
Dan
Guio
Chris
AJ
Nicole
Felix
Harvey
Lance
Jiggy
Jenica
Mari
Betty
Justin
Billie
Mikki
Jove
Ken
Misha
Froi
Reg
Gerald
Margaux
9158542489
9177952225
9175434752
9175372161
9154274275
9234294696
9178699395
9178055952
9152570046
9278387750
4 AB MEC
4 AB DS
4 AB POS
2 AB POS
3 AB SOS - BS LM
1 AB COM
4 BS PSY
2 BS PSY
3 AB COM
1 AB EC
09178871117
09994936765
09154176081
09154482062
09173249672/
09228784220
09154482062
09178361230
09154482062
09209281011/09275057788
09154482062
09176312555
09175087264
09174181554
09175087264
09178258321
09175087264
09175398963
09175087264
09228530284/09162530284
09177944948
5 BFA CW
4 BS ME
4 BFA ID
4 BFA ID
4 BS MGT
2 BFA ID
2 BS MGT-H
3 AB IS
5 BS COE
1 AB IS
4 BS MGT-H
4 AB LIT (ENG)
4 BS ME
2 AB PH
4 AB DS
3 BFA CW
4 BS HSc
2 AB PH
4 BS ME
3 BS MGT
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Prayer for Generosity
Dearest Lord,
Teach me to be generous.
Teach me to serve you as you deserve.To give and not to count the cost,to fight and not to heed the wounds,to toil and not to seek for rest,to labor and not to ask for reward.Save that of knowing that I am doing Your Most Holy Will.
Amen.
AD MAJOREM DEI GLORIAM +
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