santa ana unified school district santa ana, california ... · 9/12/2017 · zoila lubin, nancy...
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Minutes Book Page 167
Santa Ana Unified School District
1601 E. Chestnut Avenue
Santa Ana, California 92701
MINUTES
BOARD MEETING
SANTA ANA BOARD OF EDUCATION
September 12, 2017
CALL TO ORDER
The meeting was called to order at 5:16 p.m. by Board President Palacio. Other
members in attendance were Ms. Amezcua and Dr. Rodriguez.
CLOSED SESSION PRESENTATIONS
Mr. Palacio asked those wishing to address the Board in matters pertaining to
Closed Session to step to the lectern.
There were no individuals wishing to address the Board.
RECESS TO CLOSED SESSION
The Regular Board meeting was immediately recessed at 5:16 p.m. to consider
personnel matters, negotiations, and anticipated litigation.
Ms. Iglesias arrived at 5:45 p.m.
Dr. Alvarez arrived at 5:47 p.m.
RECESS TO REGULAR MEETING
Closed Session was recessed at 6:37 p.m.
RECONVENE OPEN MEETING
The Board meeting reconvened at 6:46 p.m.
Cabinet members present were Dr. Phillips, Dr. Heatley, Mr. McKinney, Dr. Jimenez,
and Mr. Williams.
PLEDGE OF ALLEGIANCE
The meeting was opened with the Pledge of Allegiance led by Kevin Sandoval, 5th
grade student at Wilson Elementary School.
Minutes Book Page 168 Board of Education
Minutes
September 12, 2017
REPORT OF ACTION TAKEN IN CLOSED SESSION
By a vote of 5-0, the Board took action to appoint Mayra J. Helguera, as Assistant
Superintendent, Special Education/SELPA.
Motion: Ms. Amezcua Second: Dr. Rodriguez
Vote: Ayes: Mr. Palacio, Ms. Amezcua, Ms. Iglesias, Dr. Alvarez, and Dr. Rodriguez
By a vote of 4-1, the Board took action to appoint Sonia J. Llamas, Ed.D., as Assistant
Superintendent, School Performance and Culture.
Motion: Ms. Amezcua Second: Dr. Alvarez
Vote: Ayes: Mr. Palacio, Ms. Amezcua, Dr. Alvarez, and Dr. Rodriguez
Nay: Ms. Iglesias
By a vote of 5-0, the Board took action to appoint Manoj Roychowdhury, as Assistant
Superintendent, Business Services.
Motion: Dr. Rodriguez Second: Dr. Alvarez
Vote: Ayes: Mr. Palacio, Ms. Amezcua, Ms. Iglesias, Dr. Alvarez, and Dr. Rodriguez
Change in Order of Agenda
PUBLIC PRESENTATIONS
Patricia Lopez, Rosa Mata, Elizabeth Garcia, and Denise Hernandez addressed the
Board related to 6th grade and bilingual education at Washington Elementary School.
Barbara Russell addressed the Board related to Board member Iglesias mission. Barbara
Pearson addressed the Board related to the unaudited actuals. Justin Massery
addressed the Board related to public statements of Board member Iglesias. Zeke
Hernandez, Claudio Gallegos, Jeff LeTournean, Perla Dionicio, Citlali Ruiz, Deyaneira
Garcia, Ramon Campos, Carlos Perez, Vivian Hanson, Elaine Villaverde, and Laura Perez
addressed the Board related to DACA. Carina Franck, Jose Flores, Ivan Enriquez,
Graciela Sanchez, and Maria Gonzalez addressed the Board related to Board member
Iglesias social media post and DACA.
RECOGNITIONS / ACKNOWLEDGMENTS
Orange County Law Enforcement Explorer Advisor Association (OCLEEAA) – Police
Explorer Graduation
Interim Chief Van Holt acknowledged the OCLEEAA graduating students: Juan
Gonzalez, Cindy Guillen, Cynthia Molina, Dhalia Molina, Gabriel Popoca, and Yesenia
Popoca.
Board of Education Minutes Book Page 169
Minutes
September 12, 2017
Certificated Employee of the Month for September 2017, Rae Rice
Mr. McKinney, Associate Superintendent, Human Resources recognized Rae Rice,
Special Education Program Specialist as the Certificated Employee of the Month for
September 2017.
Classified Employee of the Month for September 2017, Maria Van Quackenbush
Mr. McKinney, Associate Superintendent, Human Resources recognized Maria Van
Quackenbush, Pupil Support Services Student Records Technician as the Classified
Employee of the Month for September 2017.
SUPERINTENDENT'S REPORT
Superintendent Phillips announced that the District is supporting and providing
resources to students, families, and staff impacted directly or indirectly by the
rescission of the Deferred Action for Childhood Arrivals (DACA). Dr. Phillips stated
she began conversations with K-8 students; this opportunity is to engage with students
and allow them to give their thoughts and opinions on a variety of topics. She
mentioned the SAUSD Leadership Conference for ASB Leaders on November 17, 2017. She
also mentioned the XQ Super Schools event. Superintendent highlighted the presentations
and resolutions on Board agenda. Dr. Phillips concluded her report by congratulating
Mr. Bustamante, Principal at Saddleback High School for being honored with the 2017
Oasis Community Award; the I Pledge Campaign - Opinion Editorial published in the OC
Register; and the Superintendent’s State of the District Breakfast to be held Friday,
October 13, 2017 at 7:00 a.m. at Godinez Fundamental High School.
Change in Order of Agenda
Mr. Palacio received consensus to take action on Items 5.0
5.0 CONSIDERATION OF RESOLUTION 17/18-3205, BOARD OF EDUCATION OF THE SANTA ANA
UNIFIED SCHOOL DISTRICT IN SUPPORT OF THE DEFERRED ACTION FOR CHILDHOOD ARRIVALS
(DACA) PROGRAM; PROTECTING AND SUPPORTING SAUSD STUDENTS, PARENTS, AND STAFF
It was moved by Dr. Alvarez, seconded by Ms. Amezcua, and carried 4-1, Ms.
Iglesias dissenting, to take action on Resolution 17/18-3205, Board of Education
of the Santa Ana Unified School District on Support of the Deferred Action for
Childhood Arrivals (DACA) Program; Protecting and Supporting SAUSD Students,
Parents, and Staff.
RECESS TO CLOSED SESSION
The Regular Board meeting was recessed at 9:00 p.m. to consider personnel matters.
RECONVENE OPEN MEETING
The Board meeting reconvened at 9:48 p.m.
Minutes Book Page 170 Board of Education
Minutes
September 12, 2017
Change in Order of Agenda
PUBLIC HEARINGS
Vista Condor Global Academy Charter Petition
Mr. Palacio declared the Public Hearing open. He asked those wishing to address
the Board to step to the lectern.
After hearing comments from Dr. Don Wilson, Dr. Collin Felch, Michele Anderson,
Zoila Lubin, Nancy Gomez, Mayra Sanchez, Beethoven Lubin, Jose Avila, and Kendra Lubin,
Mr. Palacio declared the Public Hearing closed.
Change in Order of Agenda
3.0 ACKNOWLEDGEMENT OF RECEIPT OF VISTA CONDOR GLOBAL ACADEMY CHARTER PETITION
It was moved by Ms. Iglesias, seconded by Mr. Palacio, and carried 4-1, Ms.
Amezcua dissenting, to acknowledge the receipt of the Vista Condor Global Academy
charter petition.
Review Statement of Assurance for Sufficiency of Pupil Textbooks and Instructional
Materials for 2017-18 School Year, per Education Code Sections 60119 and 60422
Mr. Palacio declared the Public Hearing open. He asked those wishing to address
the Board to step to the lectern.
After hearing no comments, Mr. Palacio declared the Public Hearing closed.
Change in Order of Agenda
2.0 ADOPTION OF RESOLUTION NO. 17/18-3200 - STATEMENT OF ASSURANCE FOR SUFFICIENCY
OF PUPIL TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2017-18 SCHOOL YEAR
It was moved by Ms. Iglesias, seconded by Dr. Rodriguez, and carried 5-0, to
Adopt Resolution No. 17/18-3200 to review the Statement of Assurance for
Sufficiency of Pupil Textbooks and Instructional Materials for the 2017-18 school
year.
Change in Order of Agenda
1.0 APPROVAL OF CONSENT CALENDAR
The following items were removed from the Consent Calendar for discussion and
separate action:
1.14 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the
Period of July 26, 2017 through August 23, 2017
1.16 Approval of Revised Job Description: Director of Accounting and Payroll
1.17 Approval of Personnel Calendar Including the Transition of Specific Staff Members
with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements,
and Leaves
Board of Education Minutes Book Page 171
Minutes
September 12, 2017
It was moved by Ms. Amezcua, seconded by Dr. Rodriguez, and carried 5-0, to
approve the remaining items on the Consent Calendar as follows:
1.1 Approval of Regular Board Meeting Minutes - August 23, 2017
1.2 Approval to Reschedule Study Session of Board of Education from October 24,
2017 to October 26, 2017
1.3 Acceptance of Gifts in Accordance with Board Policy 3290 – Gifts, Grants, and
Bequests
1.4 Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153
– School- Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended
School-Sponsored Trips
1.5 Acceptance of Specialized Secondary Programs: Cohort 2 Year 3 Implementation
Grant for 2017-18 School Year
1.6 Acceptance of Amended Quality Rating and Improvement System Block Grant No.
44174 for 2016-18 Program Years
1.7 Approval of Agreement with Catapult Learning West LLC for Period of September
14, 2016 through June 16, 2018
1.8 Approval of Renewal Agreement with Extended Learning, Inc. DBA Educational
Resource Consultants for 2017-18 School Year
1.9 Ratification of Agreement with Parchment, Inc. for 2017-18 School Year
1.10 Ratification of Memorandum of Understanding with Orange County United Way for
Continued Participation in Destination Graduation Initiative Grant for
Intermediate Schools for 2017-18 School Year
1.11 Ratification of Memorandum of Understanding with Orange County United Way for
Continued Participation in Destination Graduation Initiative Grant for High
Schools for 2017- 18 School Year
1.12 Ratification of Memorandum of Understanding with Orange County United Way for
Continued Participation in the Grant for Santa Ana Reads/ Tutormate Literacy
Program
1.13 Ratification of Purchase Order Summary and Listing of all Purchase Orders, for
the Period of July 26, 2017 through August 23, 2017
1.15 Adoption of Resolution No. 17/18-3199 – Authorization of District Appropriations
Limits for Fiscal Years 2016-17 and 2017-18
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Minutes
September 12, 2017
Items removed from Consent Calendar for discussion and separate action:
1.14 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for
the Period of July 26, 2017 through August 23, 2017
It was moved by Dr. Alvarez, seconded by Ms. Amezcua, and carried 5-0, to Ratify
Expenditure Summary Report and Detailed Warrant Listing Report of all payments
over $25,000 for the period of July 26, 2017 through August 23, 2017.
1.16 Approval of Revised Job Description: Director of Accounting and Payroll
It was moved by Mr. Palacio, seconded by Dr. Alvarez, and carried 4-1, Ms.
Iglesias dissenting, to approve the revised job description from Director of
Accounting and Payroll to Executive Director of Accounting and Payroll.
1.17 Approval of Personnel Calendar Including the Transition of Specific Staff Members
with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements,
and Leaves
It was moved by Ms. Amezcua, seconded by Dr. Alvarez, and carried 5-0, to approve
the Personnel Calendar including the transition of specific staff members with
such topics as: hiring, promotions, transfers, resignations, retirements, and
leaves.
PRESENTATIONS
Update on Summer Enrichment Program
Dr. Jimenez, Assistant Superintendent, Teaching and Learning provided the Board
with a list of summer programs offered, engagement, and a program evaluation.
Santa Ana Unified School District Strategic Public Relations Plan
Ms. Powell, Chief Communications Officer provided the Board with variety of
communication and marketing tools.
District's Unaudited Actuals for 2016-17 School Year
Dr. Heatley, Deputy Superintendent, Administrative Services provided the Board
with a general fund summary and enrollment projections.
At 10:57 p.m., the Regular Board Meeting was extended to 11:30 p.m. by a majority
vote of the Board.
Board of Education Minutes Book Page 173
Minutes
September 12, 2017
REGULAR AGENDA – ACTION ITEMS
2.0 ADOPTION OF RESOLUTION NO. 17/18-3200 - STATEMENT OF ASSURANCE FOR SUFFICIENCY
OF PUPIL TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2017-18 SCHOOL YEAR
Action taken earlier in meeting.
3.0 ACKNOWLEDGEMENT OF RECEIPT OF VISTA CONDOR GLOBAL ACADEMY CHARTER PETITION
Action taken earlier in meeting.
4.0 APPROVAL OF DISTRICT’S UNAUDITED ACTUALS FOR 2016-17 SCHOOL YEAR
It was moved by Ms. Amezcua, seconded by Ms. Iglesias, and carried 4-0, Dr.
Rodriguez not present, to approve the District’s Unaudited Actuals for 2016-17
school year.
5.0 CONSIDERATION OF RESOLUTION 17/18-3205, BOARD OF EDUCATION OF THE SANTA ANA
UNIFIED SCHOOL DISTRICT IN SUPPORT OF THE DEFERRED ACTION FOR CHILDHOOD ARRIVALS
(DACA) PROGRAM; PROTECTING AND SUPPORTING SAUSD STUDENTS, PARENTS, AND STAFF
Action taken earlier in meeting.
6.0 APPROVAL OF SOFTWARE AND SUPPORT AGREEMENT BETWEEN ILLUMINATE EDUCATION, INC.
AND SANTA ANA UNIFIED SCHOOL DISTRICT FOR 2017-18 SCHOOL YEAR
It was moved by Mr. Palacio, seconded by Ms. Amezcua, and carried 4-0, Dr.
Rodriguez not present, to approve the software and support agreement between
Illuminate Education, Inc. and the Santa Ana Unified School District for the
2017-18 school year.
7.0 AUTHORIZATION TO AMEND THE AGREEMENTS WITH HMC GROUP AND LENTZ MORRISSEY
ARCHITECTURE FOR ARCHITECTURAL SERVICES FOR VARIOUS DISTRICT MODERNIZATION
PROJECTS
It was moved by Mr. Palacio, seconded by Ms. Amezcua, and carried 3-1, Ms.
Iglesias dissenting and Dr. Rodriguez not present, to authorize staff to amend
the agreements to HMC Group and Lentz Morrissey Architecture for architectural
services for various District Modernization projects.
8.0 AUTHORIZATION TO AWARD A CONTRACT TO FIRST CARBON SOLUTIONS FOR CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) COMPLIANCE FOR THE ADDITION OF CLASSROOMS AT
ROMERO-CRUZ ELEMENTARY SCHOOL
It was moved by Mr. Palacio, seconded by Dr. Alvarez, and carried 4-0, Dr.
Rodriguez not present, to authorize staff to award a contract to First Carbon
Solutions for California Environmental Quality Act (CEQA) compliance for the two
(2) Head Start Program classrooms, as well as up to thirteen (13) additional
portable classrooms at Romero-Cruz Elementary.
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September 12, 2017
9.0 APPROVAL OF AGREEMENT WITH DAVIS DEMOGRAPHIC FOR PROFESSIONAL SERVICES FOR THE
2017-18 SCHOOL YEAR
It was moved by Ms. Amezcua, seconded by Mr. Palacio, and carried 4-1, Ms.
Iglesias dissenting, to approve the agreement with Davis Demographic for a
Demographic Study of District-Wide Comprehensive Student Forecasts for the 2017-
18 school year, with an option to renew for two years.
10.0 AUTHORIZATION TO AWARD BID FOR THE PURCHASE OF DISTRICT VEHICLES
It was moved by Ms. Amezcua, seconded by Dr. Alvarez, and carried 5-0, to
authorize staff to award a bid, pursuant to bid No. 02-18, to Courtesy Chevrolet,
Guaranty Chevrolet, Santa Margarita Ford, and Selman Chevrolet, for the purchase
of District Vehicles.
11.0 AUTHORIZATION TO AWARD BID FOR THE PURCHASE OF SPECIALTY PAPER FOR PUBLICATIONS
DEPARTMENT AND COPIER PAPER SUPPLIES FOR WAREHOUSE STOCK
It was moved by Dr. Rodriguez, seconded by Mr. Palacio, and carried 5-0, to
authorize staff to award a bid, pursuant to Bid No. 01-18, to Veritiv, and
Southwest School and Office Supply, for the purchase of specialty paper for the
Publications Department and copier paper supplies for warehouse stock.
12.0 ADOPTION OF RESOLUTION NO. 17/18-3202 - PROCLAIMING SEPTEMBER 15 THROUGH
OCTOBER 15, 2017 AS NATIONAL HISPANIC HERITAGE MONTH
It was moved by Dr. Rodriguez, seconded by Ms. Amezcua, and carried 5-0, to adopt
Resolution No. 17/18-3202 proclaiming September 15 through October 15, 2017 as
Santa Ana Unified School District’s National Hispanic Heritage Month.
13.0 APPOINTMENT OF SAUSD ASSISTANT SUPERINTENDENT, BUSINESS SERVICES
Announcement in Public of Action Taken in Closed Session
14.0 APPOINTMENT OF SAUSD ASSISTANT SUPERINTENDENT, SCHOOL PERFORMANCE AND CULTURE
Announcement in Public of Action Taken in Closed Session
15.0 APPOINTMENT OF SAUSD ASSISTANT SUPERINTENDENT, SPECIAL EDUCATION / SPECIAL
EDUCATION LOCAL PLAN AREA (SELPA)
Announcement in Public of Action Taken in Closed Session
NEW AND REVISION OF EXISTING BOARD POLICIES The Board may direct the revision of any regulation which it finds inconsistent with Board policy.
(Board Bylaw 9312)
16.0 BOARD POLICY (BP) 5144 – DISCIPLINE (REVISED: FOR ADOPTION)
It was moved by Ms. Amezcua, seconded by Dr. Alvarez, and carried 5-0, to adopt
the revised Board Policy (BP) 5144 – Discipline.