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Santa Fe College District Board of Trustees

Minutes of Board Meeting Held October 18, 2010 Perry Center, Alachua, Florida

Members present: Winston J. Bradley, Robert C. Hudson, Bessie G. Jackson, Arley W. McRae, Richard C. Solze, Jr., Evelyn T. Womack Members absent: Glenna F. Brashear, G. Thomas Mallini Chair Bessie G. Jackson called the regular meeting of the District Board of Trustees of Santa Fe College to order at 4 p.m. at the Charles R. and Nancy V. Perry Center, Alachua, Florida, followed by the Pledge of Allegiance to the Flag. Trustee Solze was delayed in arriving, joining the meeting during item 2.1. Action was taken on the agenda items as indicated on the attached summary sheets. President Sasser asked Mr. Bill Reese, Associate Vice President, Facility Services, to give a brief update on the Fine Arts Hall. Mr. Reese noted that the hall is 70% complete, with the opening anticipated the end of February or the first of March. He presented a sketch showing the exterior view of the building and discussed the design and location of the outside amphitheatre that staff and students will be able to enjoy. Trustee Bradley asked what side of the building is the amphitheatre located; Mr. Reese responded, the west side facing the Rock Cycle Garden. President Sasser called on Mr. Alex Cardelle, Student Government Vice President, to discuss what the students are doing to help support the transportation bill for this upcoming legislative session. Mr. Cardelle stated they are currently working on a campaign called Start the Bus and it will take place on October 26 in the Oak Grove. There will be a press conference at which officials from the City of Gainesville will be present, including Mayor Craig Lowe. He shared various ways that students have become more involved in the initiative, one being using a Facebook campaign. As of today, they have over 1,500 supporters. Also, he indicated they have support from the Florida Public Transit Association and from other community colleges. The meeting adjourned at 4:45 p.m. G. Thomas Mallini Jackson N. Sasser Vice Chair, Board of Trustees Secretary to the Board

The District Board of Trustees Santa Fe College, Florida

Board Meeting of October 18, 2010, at 4 p.m. Perry Center for Emerging Technologies, Alachua, Florida

Agenda

Adoption of Agenda Agenda Item: 1.1 418.489, 10-11 1. General Functions Pledge of Allegiance 1.1 Adoption of Agenda for Board Meeting of October 18, 2010 1.2 Approval of Board Meeting Minutes of September 21, 2010 2. Information Items 2.1 President’s Report 2.2 Contract Review Committee for the President’s Contract 3. Consent Items Personnel 3.1 Contract Staff (Faculty) 3.2 Contract Staff (Administrative and Professional) 3.3 Community and Continuing Workforce Education Contract Staff Contracts, Grants 3.4 Renewal Agreement with Builders Association of North Central Florida - Apprenticeship Program Finance/Business Affairs Items 3.5 Warrants Issued for September 2010 3.6 Report of Purchases for September 2010 4. Personnel Items 4.1 Evaluation Instrument for the College President 5. Finance/Business Affairs Items 5.1 Fund 1 (Current Unrestricted) Revenue and Expenditure Report as of September 30, 2010 5.2 Colonel Harry M. Hatcher, Jr., Property Survey 11-03 5.3 Acceptance of Donations, 11-02

Board Meeting Agenda October 18, 2010 Page 2 6. General Institutional Items 6.1 Study-Abroad Program to Czech Republic (Prague and Olomouc) 7. Rules 7.1 Amended Rule 7.11: Fees (Incorporating Rule 7.16: Refund of Fees) and Deletion of Rule 7.16: Refund of Fees 8. Contracts/Grants 8.1 Covenant of Purpose, Use, and Ownership with the United States Economic Development Administration - Perry Alachua Center 8.2 SiVance LLC - Quick Response Training -- Grant 9. Santa Fe College Foundation Liaison Update and Board Members’ Remarks 10. Citizen’s Requests 11. Adjournment Board Action Requested: Approval Action: Motion to approve: Womack Second: Hudson Vote: Bradley - yes, Hudson - yes, Jackson - yes, McRae - yes, Solze - absent at time of vote, Womack - yes.

District Board of Trustees Agenda Item: 1.2 October 18, 2010 Approval of Board Meeting Minutes of September 21, 2010 401.479, 10-11 The minutes of the regular meeting of the District Board of Trustees of Santa Fe College held September 21, 2010, are presented for approval. Board Action Requested: Approval Action: Motion to approve: Womack Second: Bradley Vote: Bradley - yes, Hudson - yes, Jackson - yes, McRae - yes, Solze - absent at time of vote, Womack - yes.

District Board of Trustees Agenda Item: 2.1 October 18, 2010 President’s Report Information Item Dr. Sasser thanked Dr. Kelly Gridley and her staff for hosting today’s board meeting, and mentioned that Dr. Gridley is currently teaching a class and will join the meeting shortly. A tour of the center will be provided after the meeting for those who are interested. Dr. Sasser asked for a moment of silence in remembrance of Mr. Andrew Parker, a student who died over the weekend in a car accident. President Sasser recognized Ms. Lola Christian, Career Service Council Chair; Ms. Debi McElroy, President of FACC; Dr. David Price, College Senate President; and Mr. Alex Cardelle, Student Government Vice President. The president reminded board members of the workshop Monday, October 25, at Trustee Mallini’s home in Gainesville. Also, the next board meeting is Tuesday, November 16, at the Andrews Cultural Center in Starke beginning at 4 p.m. Boo at the Zoo is Sunday, October 31, from 3 to 7:30 p.m., and the president encouraged everyone to participate by attending or donating candy. Dr. Sasser mentioned that the Santa Fe Collegiate Veterans are hosting an All American Liberty Fest on Sunday, November 14, starting at noon at the large flag pole by the interstate. He added that this will take the place of Bikers on Parade. Commencement is scheduled for Friday, December 10, at 7 p.m., and the guest speaker will be Santa Fe alumni Mr. John Spence. President Sasser noted that Chair Jackson asked for a report on the status of the student who spoke during Citizen’s Requests at the last board meeting. Dr. Sasser commented that issue is still ongoing and that the college is following all proper policies and procedures.

District Board of Trustees Agenda Item: 2.2 October 18, 2010 Contract Review Committee for the President’s Contract Information Item 411.329, 10-11 Chair Jackson nominated Trustee Mallini to serve as the committee to review the president’s contract and report back to the board at the November board meeting. She added in Trustee Mallini’s absence that he has agreed to serve in this capacity.

C O N S E N T

District Board of Trustees Agenda Item: 3.1 October 18, 2010

College Goal: Human Resources - Recruit, develop, assess, and retain quality full- and part-time faculty and staff

Contract Staff (Faculty) 402.725, 10-11 The individuals listed below are being recommended for appointment for 2010-2011 as stated in the individual employee’s contract.

Appointment Part TimeJay Adams-Feuer Panos Alexakos Scott Anderson *Gary Arthur Betty Arnette Don Aycock Peter Backhaus *Shellie Banfield *Isabel Barten Edward Bennett Keith Bennett *Jody Berman Harvey Blalock *Anne Bowman Alexandra Braddy Charles Bradley *Brenna Braley Joshua Braley Todd Brooks Robert Brown David Butscher Connie Caldwell Lidia Cedeno John Chamberlain Robert Craig *Dianna Crosby Lorraine Curtner Robert Dean John Deese Christopher Drum John Duff James Ebbeling Tyson Elliot Jackie Erney Stephen Everett Marie-Elena Falkenberg Anthony Ferrara Michelle Freas

Estefania Garcia Daniel Gerard Ericka Ghersi *Cristina Gillis Lea Gramling Arthur Grant Alan Gray Daniel Griffin Valerie Hampton Robin Hardee Stephen Hardy Joseph Hillhouse Paul Hinson Lindsey Hirst Gayle Horton Maria Huff Russell Johnson *Constance Jones Karen Jones Michael Joseph Amy Kinsey Walter Kirkconnell Barbara Kramer Jaime Kurnick Wilford Kyes Joel Lambert Jayson Levy Lee Libby Alessandra Li-Calzi *Mary Lock Steve Lodle Charles Love Sheila Lucas James Mabry *Margarett Martin Tami Mandro-Weaver Douglas Massie Thomas Mayfield

Ashley Mock Reverend Moonoak Joseph Moro Charles Nahrwold Terry Neal Lisa Neugebauer Amy Oxner Kristina Patten Darin Patterson Ronald Pinkston Timothy Price Nicole Propper Emil P. Raab Andrea Rascovich Stuart Reeves William Renkus James Richeson Paloma Rodriguez Leslie Rumbaut Robert Sepulveda Lopez Ivana Simic Caleb Simmons Philip Spann Henry Spurlin Eric Stabel Christopher Stetter Sarah Stone Kevin Strickland *Dorothy Stroman Roberto Sutton Aaron Thomas Donald Tyson William Vickory Charles Ward Ted Weseman Neil Weinstein R. David Wiles Daniel Wilkins

Agenda Item 3.1 October 18, 2010 Page 2 Jared Freeland Michael Fulton Philip Fuhr Cliff Gabbard

Harold McGee ^Brett Merritt Rebecca Micha

*Amy Wilson Michael Yawn Albert Young

* Grant funded ^ Funded by student activity and service fees

Board Action Requested: Approval Action: Motion to approve consent items 3.1 through 3.6: Bradley Second: Hudson Vote: Bradley - yes, Hudson - yes, Jackson - yes, McRae - yes, Solze - yes, Womack - yes.

C O N S E N T



Contract Staff (Administrative and Professional) 411.330, 10-11 The individuals listed below are being recommended for appointment or promotion for 2010-2011 as stated in the individual employee’s contract. Technical/Professional Appointment Name Position Full Time Mark David Kanzler Project Manager, Facilities Services B.S., University of Florida Part Time Howard Anderson Specialist, Fine Arts ^ Kathryn Beland Specialist, Student Life * Christina Edwards Specialist, Team Health Leland Drew Hill Advising Specialist Brooke Howard Specialist, Fine Arts (Life Model) Pauline McCanless Specialist, Site Coordinator ^ Brett Merritt Specialist, Athletics Josephine Staten Specialist, Community Education * Grant funded ^ Funded by student activity and service fees Board Action Requested: Approval Action: Approved. See item 3.1 (402.725).

C O N S E N T



Community and Continuing Workforce Education Contract Staff 404.394, 10-11 The individuals listed below are being recommended for appointment for 2010-2011as stated in the individual employee’s contract. Community Education Name Class Betty Blitch See, Mix, Paint in Oil James Bowen Introduction to Landscape Design Rhonda Clark Discover Golf Fundamentals Kenneth Davis Fundamental Algebra Tina Elmore Creative Holiday Gifts Elizabeth Engel Greaser Make Your Own Toddler/Baby Toy Abby Estilong Zumba Fitness with Abby Dawn Davis-Lopresto Income Taxes Basics Workshop Giovannella Moscovici Italian I and II Andrew Nichols Ghosts, Hauntings and More Diana White Mixed Media Painting Name Position Laura Lambes Site Coordinator, Westwood Middle School

Continuing Workforce Development Name Position April Fitzgerald Continuing Education Specialist Jorge Ibanez Continuing Education Specialist Board Action Requested: Approval Action: Approved. See item 3.1 (402.725).

C O N S E N T


College Goal: Educational Programs - Provide learning opportunities and academic support to ensure the highest levels of academic performance

Renewal of Agreement with Builders Association of North Central Florida - 408.1869, 10-11 Apprenticeship Program The purpose of this agreement is to continue the partnership with the Builders Association of North Central Florida for Santa Fe to promote the advancement of apprenticeship training for students enrolled in the Electrical, Plumbing, Building Construction, and Heating, Air Conditioning, and Ventilation programs. Each apprentice is sponsored by an employer associated with a local education agency (LEA) representative. Santa Fe serves as the LEA representative of the Builders Association. The program is funded by the state following Florida state apprenticeship standards. The apprenticeship programs provide opportunities and training for students to enter these different fields, and also provide training for career advancement for those already working. These are four-year programs which include on-the-job training combined with classroom studies. The agreement commenced July 1, 2010, and is effective for one year. Board Action Requested: Approval Action: Approved. See item 3.1 (402.725).

C O N S E N T


College Goal: Resources - Develop, obtain, and allocate the necessary resources to implement the college’s mission

Warrants Issued for September 2010 208.471, 10-11 A listing of all disbursements issued from September 1 through September 30, 2010, is available at this meeting for the board's information. The amount disbursed was $22,534,219.41.

Warrant Numbers Manual Payroll None Manual Payables None Payables 685609 - 697135 Payroll 5990 - 6203

Electronic Transfers

77985 - 80471 Board Action Requested: Approval Action: Approved. See item 3.1 (402.725).

C O N S E N T



Report of Purchases for September 2010 202.576, 10-11 Below are the total amounts and a summary of purchases for the month of September 2010.

Purchasing $1,458,743.18 Risk Management Consortium 149,240.00 Total $1,607,983.18

P.O. No. Amount Procurement Vendor Class of Item-Department Y35581 $ 87,151.00 Exempt Higher One Payments, Credit Card Processing and (Fund 1) Inc. Student Disbursements Information Technology Y35613 $ 45,000.00 Contract Affiliated Engineers Monitor/Analyze Energy (Fund 1) Consumption Facilities Administration Y35814 $ 137,862.00 Contract Dell Marketing Computers (100) (Fund 1) Information Technology Y35833 $ 67,500.00 Exempt Angel Learning Angel Software License (Fund 1) Information Technology Y35834 $ 39,921.00 Exempt ADT Security Services Software and Installation (Fund 2) Emergency Notification Y35836 $ 87,306.66 Exempt ADT Security Services Talk-A-Phone Equipment (Fund 2) Emergency Notification Y35947 $ 240,658.00 Contract Scherer Construction Student Life Renovation (Fund 7) Student Area Renovation Y35973 $ 90,640.00 Contract Barr Systems, Inc. Interior Alterations (Fund 6) Risk Management Consortium __________ $796,038.66 Purchase orders for previously awarded contracts: 11 Amount: $ 68,574.57 Purchase orders $0-$35,000: 389 Amount: $743,369.95 Board Action Requested: Approval of report Action: Approved. See item 3.1 (402.725).


Evaluation Instrument for the College President 411.331, 10-11 At the March 2010 board workshop, trustees recommended a few changes to the instrument used for the evaluation of the president. The attached document reflects the requested changes of the board members. Board Action Requested: Approval Discussion: President Sasser noted that the instrument contains the changes suggested by the board members at the March 2010 board workshop. He added that since mailing the agenda to them, one change has been made to the instrument. The words “to the board” have been added to item 16 to clarify that the president makes his recommendations for hiring of individuals to the board for approval. Action: Motion to approve: Hudson Second: Womack Vote: Bradley - yes, Hudson - yes, Jackson - yes, McRae - yes, Solze - yes, Womack - yes.



Fund 1 (Current Unrestricted) Revenue and Expenditure Report as of 201.699, 10-11 September 30, 2010 The attached Fund 1 (Current Unrestricted) Revenue and Expenditure Budget Report reflects the status of the college in relation to the percentage of unrealized and unencumbered funds as of September 30, 2010. The following summary provides a comparison of actual revenues and expenditures for 2010-2011 vs. 2009-2010. 2010-2011 2009-2010 Dollar Amount Percent of Budget Dollar Amount Percent of Actual Revenue 22,864,600 31.73 22,076,467 31.70 Expenditures 11,684,691 15.11 10,634,892 16.85 Board Action Requested: Approval of report Discussion: Ms. Ginger Gibson, Vice President for Administrative Affairs and CFO, reviewed items 5.1 through 5.3 individually. Regarding item 5.1, Ms. Gibson added that one of the trustees asked if the college was able to invest the estimated unallocated fund balance to include the statutory reserve and the board contingency funds each year in short-term investments. She noted that, yes, the college does invest all excess cash on a daily basis in one of college’s short-term investment options (SBA, SPIA, and Operating account) and has a set amount in the long-term portfolio. Action: Motion to approve items 5.1 through 5.3: McRae Second: Bradley Vote: Bradley - yes, Hudson - yes, Jackson - yes, McRae - yes, Solze - yes, Womack - yes.



Colonel Harry M. Hatcher, Jr., Property Survey 11-03 200.778, 10-11 Below and on the attached page are requests from the various custodians to remove property from their inventory for the reasons indicated. The college has a Property Survey Committee composed of representatives from around the college who review the departmental requests before they are presented to the board. The board is informed of the requests approved by the Property Survey Committee and the request of surplus that needs the approval of the board. The Property Survey Committee met via email on September 28, 2010, to consider departmental requests to be relieved from inventory accountability. The committee members approved the following requests to remove the items listed below from the active property control inventory records. A detailed list of all items from each category is attached.

Category

Number

of Items

Original Cost or Value Items > $5,000 to be

Removed from Inventory and

Financial Records

Depreciation of Items >

$5,000

Total Book Value Items to be

Removed from Inventory and

Financial Records

Worn-Out Equipment with Salvageable Parts

4 $25,841.31 $25,841.31 $0.00

Surplus Property 1 $5,085.00 $5,085.00 $0.00 TOTAL 5 $30,926.31 $30,926.31 $0.00

Notes Worn-Out Equipment with Salvageable Parts are items from which spare parts will be taken before the items are discarded. Surplus Property is generally offered to Alachua and Bradford counties schools first; however, PCs are offered to the PC Shop first. If the counties are not interested in these items, they will be offered to other non-profit organizations that have requested them. Items that are not requested will then be sold at a surplus auction. Board Action Requested: Approval Action: Approved. See item 5.1 (201.699).



Acceptance of Donations, 11-02 200.779, 10-11 The Bradford County Board of County Commissioners has donated the vehicles listed below to the college’s Emergency Medical Services program. Items Unit Value Total Value

2000 Freightliner Ambulance $4,500.00 $4,500.00 2001 Freightliner Ambulance $4,500.00 $4,500.00

Total $9,000.00

Board Action Requested: Approval/acceptance of donations Action: Approved. See item 5.1 (201.699).


College Goal: Delivery Alternatives - Assess student needs and outcomes as well as create innovative and flexible learning opportunities

Study-Abroad Program to Czech Republic (Prague and Olomouc) 101.71, 10-11 Model UN Trip to the Czech Republic (POS1920 - Group Study in Political Science) November 19-28, 2010 Santa Fe has participated in the Model United Nations (MUN) program with distinction for many years. This will be the first overseas conference for the college’s well-established MUN team. Participation in this conference will provide SF students with an understanding of salient, complex global issues and the perspectives of multiple countries and cultures on those issues. In addition, our students will gain experience in bargaining and negotiation, speech-making and diplomacy. Students will interact with counterparts from other countries, many of whom have very different perspectives from their own. The trip leader, Dr. G. David Price, has a PhD in History and an MA in Political Science and has been an advisor to SF’s MUN since 2001. He has experience taking students on extended trips, including trips to China and within the United States. Board Action Requested: Approval Discussion: Dr. Ed Bonahue, Interim Provost, Vice President Academic Affairs, noted that this is a great opportunity for Santa Fe students. Study-abroad programs are usually held during spring break, but the students have an opportunity to participate in the Model United Nations program during the fall semester. He added that this opportunity will allow students an understanding of salient, complex, global issues, and the perspectives of multiple countries and cultures on those issues. Dr. David Price added that he was grateful to the college for its support that allowed all six students to participate. He said students will interact with counterparts from other countries, many of whom have very different perspectives from their own. Board members noted that this will be a wonderful opportunity for the students. Action: Motion to approve: McRae Second: Hudson Vote: Bradley - yes, Hudson - yes, Jackson - yes, McRae - yes, Solze - yes, Womack - yes.


College Goal: Resources - Develop, obtain, and allocate the necessary resources to implement the College’s mission.

Amended Rule 7.11: Fees (Incorporating Rule 7.16: Refund of Fees) and 410.451, 10-11 Deletion of Rule 7.16: Refund of Fees Rule 7.11: Fees is being amended to incorporate appropriate material from Rule 7.16: Refund of Fees. With that change, Rule 7.16 will be deleted from the Rules Manual. Board Action Requested: Approval Discussion: Ms. Ginger Gibson, Vice President for Administrative Affairs and CFO, explained that this is the second reading of Rule 7.11. The rule is being amended to incorporate appropriate material from Rule 7.16: Refund of Fees. With this amendment, Rule 7.16 will be deleted from the College Rules Manual. Trustee Bradley asked for clarification regarding the discretionary fees associated with non-Florida residents. Ms. Gibson replied that Florida law authorizes the maximum assessment of listed discretionary fees in terms of a percentage of the tuition assessed. Action: Motion to approve: Womack Second: Hudson Vote: Bradley - yes, Hudson - yes, Jackson - yes, McRae - yes, Solze - yes, Womack - yes.



Covenant of Purpose, Use, and Ownership with the United States Economic 408.1870, 10-11 Development Administration - Perry Alachua Center The attached Covenant of Purpose, Use, and Ownership must be provided to the United States Economic Development Administration (EDA) in order for the EDA to distribute funds for the construction of a 6,000 square foot laboratory and classroom addition at the Perry Center in Alachua. The college received a $1,670,000 financial assistance award from the EDA for this project. Board Action Requested: Approval Discussion: President Sasser asked Dr. Kelly Gridley, Director, Perry Center for Emerging Technologies, if she would like to make comments regarding item 8.1. Dr. Gridley stated that this award will allow the college to start on phase III of the center, which will include an additional 6,000 square feet. The new addition will include two labs, office space, and a classroom. Action: Motion to approve items 8.1 and 8.2: Hudson Second: Bradley Vote: Bradley - yes, Hudson - yes, Jackson - yes, McRae - yes, Solze - yes, Womack - yes.



SiVance LLC - Quick Response Training -- Grant 409.1823, 10-11 The Quick Response Training program is designed to meet the workforce skill needs of existing, new and expanding industries. The purpose of this project is to provide specialized and on-the-job training (including proprietary processes) for approximately 17 new positions over the next 24 months. SiVance, LLC is a leader in silicone chemistry, focused on the development and manufacture of specialty silicone technologies and intermediates required to modify basic silicone polymers. Santa Fe College will serve as the fiscal agent for Workforce Florida, Inc. and will provide no training. The Council for Economic Outreach facilitated development of this project with Santa Fe College. This is year one of a two-year project.

The amount of funds requested from the Workforce Florida, Inc. is $86,402, with no matching funds from Santa Fe College. Duration of this project is October 1, 2010, through June 30, 2011. Operating budget impact: None Board Action Requested:

Approval of grant. Upon legal review and approval, the president or his designee, Charles W. Clemons, Sr., Vice President for Development, is authorized to execute any agreements and related documents associated with this grant.

Action: Approved. See item 8.1 (408.1870).

District Board of Trustees Agenda Item: 9 October 18, 2010 Santa Fe College Foundation Liaison Update and Board Members’ Remarks Reporting for the Santa Fe College Foundation, Trustee Womack stated that foundation board members have been invited to special reception on Friday, December 10, at 5:30 p.m., at the college before the fall commencement ceremony. After the reception, board members will attend the ceremony that begins at 7 p.m. in the college gymnasium. She noted that this will be a great opportunity for the board to experience a joyous occasion and see firsthand how scholarships provide opportunities for so many students. She reminded everyone that Boots-N-BBQ is coming February 10-12, 2011, and encouraged everyone to participate.

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