System-Wide Concepts

Eng. Enrique Martínez A. ULACIT 2011

Organizational Elements

Client The client is the highest-level element of all organizational elements; it represents

the enterprise/headquarters group.

Company Code The company code is a legal independent accounting unit representing the central

organizational element of financial accounting. The company code also represents the tax law (national) view of the company, the fiscal calendar, the

local currency, and the tax reporting requirements.

Plant A plant can manufacture product, distribute product, or provide a service. The

plant is the central organizational unit of production

Organizational Elements

Storage location Material stocks in inventory management can be differentiated within one plant

according to storage location.

Sales organizationThe sales organization is the central organizational element in sales order

management that controls the terms of sale to the customer.

Distribution channelDistribution channels can be used to define how different products reach

consumers, for example, wholesale.

Organizational unit Organizational units describe the various business units that exist in an

enterprise. Often units are loosely defined as functional or regional departments.

Position Positions are the individual employee assignments in the enterprise

Some of the concepts that will be discussed inmore detail in this lesson include:

Organizational elementsA company´s enterprise structure is mapped to SAP applications using organizational elements.Master dataCreated centrally and available to all applications and all authorized users,master data also has an organizational aspect because its information is organized into views that are assigned to organizational elements.TransactionsTransactions are application programs that execute business processes in theSAP system. Examples include create sales order, change customer master,or display a sales order's list report.

Organizational Structure: Terminology

Master Data

Customer Master 1. General data 2. Data for Company Codes 3. Data for Sales

Material Master Personal Profile 1. Organizational units2. Jobs3. Positions 4. Persons

Master Data(Personnel Record)

Transactions

Task 1

1. Using the information provided in the table below, display the customer master record.

Task 1

2. Locate the following general data.

Task 1

3.Locate the following company code data.

4. Locate the following sales area data.

Hint: You will need to choose the Company Code Data icon from theapplication toolbar.

Hint: What is the .Recon.account.?The Reconciliation Account in General Ledger is the account that isupdated parallel to the subledger account for normal postings (forexample, invoice or payment).

Task 2Locate various organizational and field-level information contained within the material master record.1. 1.Using the information provided in the table, display the material master record.

Hint: You will be required to enter or select information in severalscreens before you can access the material record.

Task 2As a new user, you need to locate the specific Field information listed in thetable below. Confirm the data by entering the information in the Data columnof the table provided.Hint: The data is located on several tabs. The tab names are provided in the table listed below under the View column header.

Task 3Create a sales quotation1. Using the information provided in the table, create a sales quotation.Record your document number in the table.

Test your Knowledge 1. 1.Organizational elements define a company's enterprise structure within the SAP

system for legal or business-related purposes.Determine whether this statement is true or false.□ True□ False2. Which of the following are examples of organizational elements?Choose the correct answer(s).□ A Company code□ B Client□ C Plant□ D All of the above□ E None of the above

Test your Knowledge 3. Which of the following is a true statement about master data?Choose the correct answer(s).□ A Master data is created centrally and is available to all applicationsand all authorized users.□ B Master data decreases data redundancy.□ C Master data is organized into views that are assigned to organizationalelements.4. Name the two types of master data discussed in this lesson.Choose the correct answer(s).□ A Plant and customer□ B Material and customer□ C Material and storage location□ D None of the above

Test your Knowledge 5. Which of the following is a true statement about customer master data?Choose the correct answer(s).□ A Customer master data contains key information that defines thebusiness relationship between a company and its customer.□ B Customer master data contains material-specific parameters thatsupport execution of business processes.□ C Customer master data must be created for each company that plansto sell to that customer.□ D None of the above6. Transactions are application programs that execute business processes in the SAP system.Determine whether this statement is true or false.□ True□ False

Test your Knowledge 7. What is created in the system each time a transaction is executed?Choose the correct answer(s).□ A Report□ B Log□ C Document□ D Inventory