SAP Archiving & Document Management at Post

Phil Gleadhill,

Principal SAP Technical Architect,

Australia Post

Why Open Text? SAP Archiving Architecture landscape Versions Logical Archives & Pools Implemented Archiving Objects New SAP opportunities for archiving

and imaging Questions

Agenda

Why Open Text ?

Globally Proven Solution – Market leader, LiveLink for SAP (aka iXOS) is almost the default solution.

Proven with our Peers – Other postal services use the solution, for example Deutsche Post, Inovopost, Iceland Post, Italia Post, La Post (French Postal), Canada Post, Royal Mail, Austrian Post, Finland Post etc.

Leverage-able Solution - LiveLink for SAP is integrated across the full SAP Business Suite. Includes SAP data archiving, document integration, imaging systems and virtual folders (of information)

NetWeaver Powered & Certified – Able to surface information into SAP GUI and Portals

Deep Integration – SAP ArchiveLink, WebDAV, Kpro (knowledge provider built into WAS) etc

Compliant Archiving – Solution meets international standards

SAP Open Text Archiving architecture landscape

hxaix18

hxaix20

hxaix22

HD5

HT8

PRD

IBM P-Series Operating system: AIX

LEA 9.6.1 IBM SAN Storage

SAP ERP 6.0

Oracle10g

New Data Archive SolutionMigrate data from NSM Jukebox into

IBM SAN via LEA

Open Text Product Versions

Component Old version New version (October 2008)

Archive Server eCONserver 5.0B Livelink Enterprise Archive (LEA) 9.6.1

Windows viewer IXOS eCONDesktop 5.1B Livelink Archive windows viewer 9.5.2

Archive Server Administration

IXOS-eCONserver Administration 5.0B

Archive Server Administration 9.6.1

Operating System Windows NT4 AIX 5.3

RDBMS Oracle 8.1.7.4 Oracle 10.2.0.2

DocuLink (J6NY) 3.3 3.4a

NEC HardwareOS: Windows NT

eCONserver 5.0B (also known as IXOS 5.0B)

NSM Jukebox

Old Data Archive Solution

Oracle 8.1.7.4

Logical Archives

Logical Archive Description

Pool name Size Pool type

AG Agency ContractsProd-Agency 10gb Write at once (ISO)

APProduction Account Payable Invoices

Prod-Imaging 10gb Write at once (ISO)

DA Production Data Archiving Prod-Data 700gb Write at once (ISO)

PL Production Printlist ArchiveProd-Print list 200gb Write at once (ISO)

EM SCM/EM Prod-SCM n/a Write at once (ISO)

Logical archives Currently in use at AusPost

•Compression is ~ 5:1

•ISO is a policy decision

Implemented Data Archiving Objects (ERP)

Archiving Object Name DescriptionCO_ALLO_ST Completely cancelled documents contrib., val., ...

CO_CCTR_EP Replaced by CO_ITEM

CO_CCTR_ID Replaced by CO_TOTAL, CO_ITEM

CO_CCTR_PL Replaced by CO_TOTAL, CO_ITEM

CO_ITEM CO Line Items

EC_PCA_ITM Profit Centre Accounting: Actual and Plan Line Items

FI_ACCOUNT G/L Account Master Data

FI_ACCPAYB Vendor master data

FI_ACCRECV Customer master data

FI_DOCUMNT Financial Accounting Documents

FI_SCHECK Pre-numbered cheques

FI_SL_DATA FI Special Ledger: Totals and Line Items

GLX-OBJEKT FI-SL: Transaction Data. Obsolete. New FI_SL_DATA

IDOC IDoc - Intermediate Document

MM_ACCTIT MM- Accounting interface posting data

MM_EKKO Purchasing Documents

MM_MATBEL Materials management: Material documents

MM_MATNR MM: Material master records

MM_SPSTOCK LO: Batches and Special Stock

PCA_OBJECT EC-PCA: Transaction Data, Obsolete, New EC_PCA_*

PP_PLAN Routings

RL_TA MM-WM: Warehouse management: Transfer orders

RL_TB MM-WM: Warehouse management: Transfer requirements

RV_LIKP Deliveries

SD_VBAK Sales Documents

SD_VBRK Billing Documents

US_AUTH User Master Change Documents: Authorizations

SCM-EM

Implemented 2 custom archive

objects to archive track event data

Top 5 hit lists - ERP

Top 5 monthly growth tables (ERP)

FI_DOCUMNT 10gb

CS_BOM 5gb

BC_SBAL 1gb

MC_S001 1gb

CO_ORDER 1gb

Top 5 by size

FI_DOCUMNT 1tb

SD_VBRK 260gb

SD_VBAK 200gb

FI_SL_DATA 200gb

EC_PCA_ITM 150gb

Top 20 tables in PRD based on size

Chart shows the top 20 tables in PRD based on size

362.42

287.69

146.20139.19

120.24 118.88 115.48 115.38 114.53

83.1574.21 68.51

57.5450.16 48.59 46.95 46.92

101.25107.56110.56

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Open Text Administration Tool

SAPgui - Display Document – in database

SAPgui Display document – stored in Open Text

SAPgui - Gauging space savings

Open Text - DocuLink front end

Questions?

Phil Gleadhill – phil.gleadhill@auspost.com.au