sap connectivity with ms excel _ scn
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created by Ronny Hon Aug 22, 2012 4:07 PM, last modified by Ronny Hon Aug 22, 2012 9:29 PM
Data from SAP to MS Office Applications
SAP Connectivity with MS Excel
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Using the connection SAP with MS Office, users spreads data from SAP application to right
within Microsoft Office desktop applications, including Excel, Outlook, Word and Power point.
With the SAP-MS Office connectivity, end-users can interact with SAP transactions direct ly
within their Excel spreadsheet, their Outlook e-mail screen, and their Word documents and on
heir Power point presentations.
Here we have a simple application to connect SAP with MS-office tools Excel.
But before thatWhy? How? And Use!
Why Data from SAP to MS Office Applications
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In spite of large moneys in SAP, most business users continue to be unsatisfied with it because
data from SAP is not easily accessible in their favorite desktop productivity tools -- Microsoft
Excel, Microsoft Outlook and Microsoft Word. Since Microsoft Office Applications are not
connected t o SAP, users are forced to
Use error-prone cut-copy-paste to populate their Excel spreadsheets.
Switch screens from Outlook to gather data and take decisions as they respond to e-mails.
Manually update data from Excel Spreadsheets to enterprise applications.
Benefits of Data from SAP to Microsoft Office Applications
SAP-MS Office Connectivity extends data from SAP to Microsoft Excel, Microsoft Outlook and
Microsoft Word using a SOA based Information Delivery Server and Microsoft Office Add-ins,
and provides the following benefits
Eliminates cut-and-paste based data collecting mechanism from SAP to Microsoft Excel.Enables users to get real-time data from SAP within Excel with a single-click Refresh.
Enables users to query and update SAP transactions from within Outlook screens.
Allows the users t o update SAP from within Excel, Outlook and Word.
Avoids any data-integrity issues with copying and reduces compliance issues.
Who Benefits
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Production and Logistics Managers who want to create Excel reports from latest SAP data.
Managers who want to track projects and status automatically as they receive status e-
mails.
Analysts who want to combine data from SAP and other enterprise data stores for
budgeting purposes.
Example:
Here is the main part comes up. We shall take simple scenario for SAP with MS Excel
connec tivity. So lets begin!!
ust before start, I would like to give little overview on what we are actually going to do. So,
here are the scenarios!!
Excel File Scenarios
Create a MS excel file for user input.
Create user interface in excel sheet to input data for the customer master and output
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cells.
Apply VB code to make connection with SAP.
Read the input data for customer master from the excel file sheet.
Fetch data from SAP using connection code from SAP.
Display output within excel sheet itself.
SAP Scenarios
Create a funct ion module in ABAP that is Remote Enabled.
Create IMPORT, EXPORT and TABLES parameters as per requirement from MS excel.
Write logic to display customer master details based on input from Excel file.
Activate the function module.
WellA picture says thousand words. So, lets begin!
MS Excel User Interface
First of all, lets create MS excel file with customer master input. We shall create simpleselection screen for user input.
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Wellfilling cell values are simple here but how to add buttons (Get Address and Reset
Output) here? This was also new in my case since new version of MS office.
ust follow following steps for this:
Click MS office button and select Excel Options button from the menu.
ou will see here a new tab named Developer
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Click on Insert and then select Button from the form control. Later on you can double click
on the button and set its properties (Caption, Color, etc.)
Congratulations! Our input screen is finished here. Lets design our output screen now.
I have created my output screen just after the input screen. You can create anywhere in the
excel file. Here terms anywhere descries to other worksheet also.
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he output screen is simple as you see. Nothing much to do here. I just simple colored the cells
or better look.
Great! Looks like we finished user interface here. (Did we miss something...Naah for now!)
SAP Select DataSince we are taking simple example to fetch detail from customer master, lets create a
unction module for it.
Create a function module.
Enter function group and Short text.
Make sure your function module is Remote Enabled.
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Now lets create Tables parameters:
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Here we have two Tables parameters
ET_KUNNR (Input) : Customer numbers pass in to the function module
ET_CUST_LIST (Output): Data will be fetched in function module and display on the excel
sheet.
Note: We have created a Z structure (ZNM_CUST_LIST) for the output list. Here are
the fields for the structure:
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We are all set with input and output structures.
Now, lets fetch the data. Here is the only coding part came up in SAP. Look at below screen.
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Here, we are select ing all the customer details from the KNA1 (customer master) table from the
input table (ET_KUNNR) from excel file and return to the table (ET_CUST_LIST).
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Now we have all the records in the table ET_CUST_LIST.
So, again congratulation friends! You have completed most of the things. The remaining step
now is to display the list in the excel file.
Lets now connect the SAP and MS Excel.
Go to the Developer tab and click on Visual Basic icon.
he VB editor will be opened and we are going to write the code for connection of excel and
SAP with sending and receiving data.
Here is the variable declaration list. These are the global variables. Lets understand each of
hem.
Variable Description
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objBAPIControl For creating object to access SAP functions.
objgetaddress To make BAPI function call via objBAPIControl.
vLastRow Last row of output list
vRows Total number of records returned from the SAP
vcount_add Variable for increment records
Index_add Variable for next record (Index)
objaddress Object for SAP table (for customer master output)
objkunnr Object for SAP table (for customer master input)
Here are the properties for the Get Address button.
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Lets code when Get Address button is clicked.
Setup the local variables
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Variable Description
LogonControl Logon control is to make login in SAP.
R3Connection Ro make connection to SAP R/3 using logon control.
retcd Return Code
SilentLogon If True no popup will ask to enter SAP login details
Now lets setup the connection with SAP R/3 using following code.
Lets do SAP Login here.
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Perfect!! We have made the connection with SAP R/3. Now we are able to send and receive
he data from MS Excel to SAP R/3 and vice versa.
But how to send my customer details and receive? Hmmm..we need to use internal tables
hose are created in SAP function module. (Do you remember?....NO?... checkout Tables
parameters in funct ion ZNM_GET_CUSTOMER_DETAILS). So, lets do this.
Here, ZNM_GET_CUSTOMER_DETAILS is our function module created in SAP.
ET_KUNNR: Customer details input details
ET_CUST_LIST: Customer output details.
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We are reading here each cell from excel worksheet for input.
Here we have called the FM and passed the input details to process.
Result:
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vcount_add returns total number of records from the SAP. And we have already set the loop to
display records in the cells.
Here, R3Connection.Logoff is to sign off from your SAP account.
Here is the output screen:
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Wow!! We have output result. Good job!! But what is the use of another button Reset Output
here? Yesgood question.
he Reset Output button will clear all the data and messages from the screen. Look at below
code:
----------------------------------------------------------------------------------------------------------------------
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Now we have completed the entire example here. N joy.
Here is the entire code:
Option Explicit
im objBAPIControl, objgetaddress As Object
im vLastRow, vRows As Integer
im vcount_add, index_add As Integer
Public objaddress, objkunnr As SAPTableFactoryCtrl.Table
Private Sub GetAddress_Click()
'Local variables
Dim LogonControl As SAPLogonCtrl.SAPLogonControl
Dim R3Connection As SAPLogonCtrl.Connection
Dim retcd As Boolean
Dim SilentLogon As Boolean
'Set Connection
Set LogonControl = CreateObject("SAP.LogonControl.1")
Set objBAPIControl = CreateObject("SAP.Functions")
Set R3Connection = LogonControl.NewConnection
'SAP connection
R3Connection.Client = "810"
R3Connection.ApplicationServer = "10.226.33.14"
R3Connection.Language = "EN"
R3Connection.User = "238499"
R3Connection.Password = "xxx"
R3Connection.System = "EC6"
R3Connection.SystemNumber = "00"
R3Connection.UseSAPLogonIni = False
SilentLogon = False
retcd = R3Connection.Logon(0, SilentLogon)
If retcd True Then MsgBox "Logon failed": Exit Sub
objBAPIControl.Connection = R3Connection
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'Assign the Parameters
Set objgetaddress = objBAPIControl.Add("ZNM_GET_CUSTOMER_DETAILS")
Set objkunnr = objgetaddress.Tables("ET_KUNNR")
Set objaddress = objgetaddress.Tables("ET_CUST_LIST")
'Assign customer
If ThisWorkbook.ActiveSheet.Cells(6, "B").Value "" Then
objkunnr.Rows.Add
objkunnr.Value(1, "SIGN") = ThisWorkbook.ActiveSheet.Cells(6, 2).Value objkunnr.Value(1, "OPTION") = ThisWorkbook.ActiveSheet.Cells(6, 3).Value
objkunnr.Value(1, "LOW") = ThisWorkbook.ActiveSheet.Cells(6, 4).Value
objkunnr.Value(1, "HIGH") = ThisWorkbook.ActiveSheet.Cells(6, 5).Value
End If
objgetaddress.call
vcount_add = objaddress.Rows.Count
For index_add = 1 To vcount_add
vRows = 11 + index_add
ActiveSheet.Cells(vRows, 2) = objaddress.Value(index_add, "KUNNR")
ActiveSheet.Cells(vRows, 3) = objaddress.Value(index_add, "LAND1")
ActiveSheet.Cells(vRows, 4) = objaddress.Value(index_add, "NAME1")
ActiveSheet.Cells(vRows, 5) = objaddress.Value(index_add, "ORT01")
ActiveSheet.Cells(vRows, 6) = objaddress.Value(index_add, "PSTLZ")
ActiveSheet.Cells(vRows, 7) = objaddress.Value(index_add, "REGIO")
ActiveSheet.Cells(vRows, 8) = objaddress.Value(index_add, "KTOKD")
ActiveSheet.Cells(vRows, 9) = objaddress.Value(index_add, "TELF1")
ActiveSheet.Cells(vRows, 10) = objaddress.Value(index_add, "TELFX")
Next index_add
'If address not exist then show error
If vcount_add = "" Then
ActiveSheet.Cells(10, 11) = "Invalid Input"
Else
ActiveSheet.Cells(10, 12) = "BAPI Call is successfull"
ActiveSheet.Cells(11, 12) = vcount_add & " rows are returned"
End If
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R3Connection.Logoff
End Sub
Private Sub ResetOutput_Click()
LastRow = Cells(Rows.Count, "B").End(xlUp).Row
For vRows = 12 To vLastRow
ThisWorkbook.ActiveSheet.Cells(vRows, 2).Value = ""
ThisWorkbook.ActiveSheet.Cells(vRows, 3).Value = ""
ThisWorkbook.ActiveSheet.Cells(vRows, 4).Value = ""
ThisWorkbook.ActiveSheet.Cells(vRows, 5).Value = ""
ThisWorkbook.ActiveSheet.Cells(vRows, 6).Value = ""
ThisWorkbook.ActiveSheet.Cells(vRows, 7).Value = ""
ThisWorkbook.ActiveSheet.Cells(vRows, 8).Value = ""
ThisWorkbook.ActiveSheet.Cells(vRows, 9).Value = ""
ThisWorkbook.ActiveSheet.Cells(vRows, 10).Value = ""
ext vRows
ThisWorkbook.ActiveSheet.Cells(10, 12).Value = ""
ThisWorkbook.ActiveSheet.Cells(11, 12).Value = ""
End Sub
(Note: Button properties need to be set)
20057 View s Topics: abap, in-memory_business_data_management
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19Comments
Like (0)
Sujeet KadamAug 23, 2012 7:44 AM
Nicely explained. a step-by-step guide. Thanks for sharing!
Like (1)
Manuel AntunesDec 4, 2012 3:04 PM
Excellent tutorial. Thank you!
Like (0)
Eddie WooMay 21, 2013 10:23 AM
This is g reat! Is it poss ible to integrate date from more than one SAP function module to a sing le
excel file?
Like (0)
Dmitry ShipulinMay 23, 2013 1:58 PM
Very useful. Thank you!
Like (0)
Eddie WooMay 26, 2013 5:54 PM (in response to Dmitry Shipulin)
No problem . Good luck buddy!
Hari JanpareddyMay 27, 2013 6:01 PM
Hi,
I struck very badly with the below iss ue.
I have to export data from SAP Tables (Eg: BUT000) to Excel. But I dont have Edit access in SAP only
thing is I have view access i.e I cant write any program in ABAP editor. So Please help me in quering
tables of SAP using VB Macro. I have to Query BUT000 table and fetch the information when
3/21/2014 SAP Connectivity with MS Excel | SCN
BPID="100002345" Please help me
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Like (0)
BPID= 100002345 . Please help me.
Thanks,
Hari.
Like (0)
Surya kallakuriJul 20, 2013 5:09 PM
Very useful. Thank you!
Like (0)
Praveen TyagiAug 6, 2013 4:29 PM
Hi - I am getting "User de fined Type not defined" error on "SAPTableFactoryCtrl.Table"
can you tell me which REFERENCE do I need to s elect in EXCEL.
Thanks!
Like (0)
Giriesh mamuruganAug 26, 2013 4:01 PM (in response to Praveen Tyagi)
Hi Praveen,
Please Declare the below in VB Sheet1
Option Explicit
Private LogonControl As SAPLogonCtrl.SAPLogonControl
Private R3Connection As SAPLogonCtrl.Connection
Private TableFactory As SAPTableFactory
Public Functions As SAPFunctionsOCX.SAPFunctions
Dim ob jBAPIControl, objgetaddressn As Object
Dim vLastRow, vRows As Integer
Dim vcount_add, index_add As Integer
Private objaddres s, objkunnr As SAPTableFactoryCtrl.Table
It will not give any error.
Jeffrey QuesadaSep 24, 2013 11:58 PM (in response to Giriesh mamurugan)
Hello.
I am still having the error "User defined Type not defined", do I need to s elect any
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reference?
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Like (0)
reference?
Thank you in advance,
Jeffrey
Giriesh mamuruganAug 26, 2013 4:16 PM
Hi Rohny,
When I am trying to login the SAP system from Excel it is showing me an error
When I am connecting using rem ote desktop of my client
SAP_CMINIT3 : rc=20 > Connect to SAP gateway failed and please find the details:
Error Group
RFC_ERROR_COMMUNICATION
Message
SAP_CMINIT3 : rc=20 > Connect to SAP gateway failed
Connect_PM GWHOST=212.78.237 .247, GWSERV=sapgw00, SYSNR=00
LOCATION CPIC (TCP/IP) on local host
ERROR partner '212.78.237.247:3300' not reachedTIME Mon Aug 26 15:03:37 2013
RELEASE 720
COMPONENT NI (network interface)
VERSION 40
RC -10
MODULE nixxi.cpp
LINE 3286
DETAIL NiPConnect2: 212.78.237.247:3300
SYSTEM CALL connect
ERRNO 10060
ERRNO TEXT WSAETIMEDOUT: Connection tim ed out
COUNTER 1
*******************************************************************************************
When I am trying it from my system:
CMALLC: rc=27 > Connect from SAP Gateway to RFC server failed.
Please find the Details below:
Error Group
RFC_ERROR_COMMUNICATION
Message
CMALLC : rc=27 > Connect from SAP gateway to RFC server failed
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Connect PM GWHOST=212.78.237 .247, GWSERV=sapgw00, SYSNR=00
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Connect_PM GWHOST 212.78.237 .247, GWSERV sapgw00, SYSNR 00
LOCATION SAP-Gateway on host HEXLSVR001.dixons.co.uk / sapgw00
ERROR timeout during allocate
TIME Mon Aug 26 15:14:24 2013
RELEASE 720
COMPONENT SAP-Gateway
VERSION 2
RC 242
MODULE gwr3cpic.c
LINE 2025
DETAIL no connect of TP sapdp00 from host 212.78.237.247 after 20 secCOUNTER 2
*******************************************************************
Can you please tell me anything further has to be done other than the mentioned in the blog.
Like (0)
Erwin LeitnerAug 31, 2013 8:18 PM
Hello,
Thank you for sharing knowledge
all the best erwin
Like (0)
Madhu VadlamaniSep 4, 2013 7:53 AM
Good one.
Jeffrey QuesadaSep 25, 2013 6:11 PM
Hello.I am having the following error "User defined Type not defined", when the system tried to compile
line:
Public objaddres s, ob jkunnr As SAPTableFactoryCtrl.Table
Do I need to select any reference?
Thank you in advance,
Jeffrey
3/21/2014 SAP Connectivity with MS Excel | SCN
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Siddharth PatelNov 26, 2013 9:19 AM
Hi Giriesh,
I am ge tting "User defined Type not defined" error on Publ ic Functions As
SAPFunctionsOCX.SAPFunctions.
After implem enting the changes in your comment.
Can you please help me with the issue.
Thanks in advance,
Sidd
Like (0)
Giriesh mamuruganNov 26, 2013 1:24 PM (in response to Siddharth Patel)
Hi Siddharth,
Paste this code in the sheet1 o f your VB Script.
Hope you are doing it in the Module and because of that you are getting the error.The code below to enter:
Option Explicit
Private LogonControl As SAPLogonCtrl.SAPLogonControl
Private R3Connection As SAPLogonCtrl.Connection
Private TableFactory As SAPTableFactory
Public Functions As SAPFunctionsOCX.SAPFunctions
Dim objBAPIControl, objgetaddressn As Object
Dim vLastRow, vRows As Integer
Dim vcount_add, index_add As Integer
Private objaddress, objkunnr As SAPTableFactoryCtrl.Table
I am unable to attach screen shot, so I will try to explain it in words:choose visual basic option from the developer key, you can see
VBAProject(name of your excel) followed by Microsoft excel projects folder and if you
expand it you can s ee the s heet1, were you can post the above code. If you are s till facing
the issue pleas e revert back.
With Regards,
Giriesh M
3/21/2014 SAP Connectivity with MS Excel | SCN
Siddh th P t l N 27 2013 8 03 AM (i t Gi i h )
http://scn.sap.com/people/giriesh.mamuruganhttp://scn.sap.com/people/siddharth.patel2http://scn.sap.com/people/siddharth.patel2 -
7/22/2019 SAP Connectivity With MS Excel _ SCN
29/30
http://scn.sap.com/docs/DOC-31015 29/30
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Siddharth PatelNov 27, 2013 8:03 AM (in response to Giriesh mamurugan)
Hi ,
Thanks for your reply but i am still getting the same error.
Error with
Public Functions As SAPFunctionsOCX.SAPFunctions as not defined.
Regards,
Sidd
Like (0)
Siddharth PatelNov 27, 2013 2:12 PM (in response to Giriesh mamurugan)
Hi Giriesh,
I have tried a lot but nothing w orks sam e error everytime.
I wanted to know is there any tools->references needs to be enabled for this.
If not then, please let me know the s olution.
Regards,Sidd
Like (0)
Giriesh mamuruganNov 29, 2013 12:39 PM (in response to Siddharth Patel)
Hi Siddharth,
You dont want to do anything explicit other than m ention in this blog. I
am not in the exact position to say what went wrong. Please m ention your
mail Id so that I can s end the excel which I have done for your reference.
(But it is not completed till the end , as I am facing connectivity iss ue).
With Regards,
Giriesh M
3/21/2014 SAP Connectivity with MS Excel | SCN
http://scn.sap.com/people/giriesh.mamuruganhttp://scn.sap.com/people/siddharth.patel2http://scn.sap.com/people/siddharth.patel2 -
7/22/2019 SAP Connectivity With MS Excel _ SCN
30/30
http://scn.sap.com/docs/DOC-31015 30/30
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