sap fico notes 1

8/12/2019 Sap Fico Notes 1

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Defne Company in SAP

About Company in SAP: - Company is the organizational unit for which individualnancial statements can be drawn according to the relevant commercial law. A companycan comprise of one or more company codes.A Companyhas local currencies in whichits transactions are recorded. All company codeswithin a company must use the sametransaction Chart of accounts and the same Fiscal Year. Creation of company in sap isoptional.

Path to Defne Company in SAP:-

SAP !" Path# $ SP%& $' mplementation "uide for %() Customizing *!"+ $' ,nterpriseStructure $' -enition $' Financial Accounting $' Defne Company

ransaction code to /Defne Company in SAP#0 OX15

Steps or creation o Company:

Step 1:-,nter ransaction Code SP%& in the commend eld and press enter on the1eyboard

Step 2 #0 3e4t Customizing e4ecute pro5ect screen select SAP !eerence "#$

Step %#0 After Selecting SAP %eference !"6 a new screen !" Path will be displayed.Select Defne Companye4ecute icon for creating a company
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3e4t Screen will be displayed after selecting the defne companye4ecute icon

Step &:0 3ow select new entries icon and enter the company details

he following details are to be entered for creatin' a ne( company
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7. ,nter 8 character alphanumeric code 9ey that represents the group of company2. ,nter name of your company

). n the -etailed information update the address $ Street name6 P& :o4;6 Postalcode6 City.

. Clic9 on Save icon or C%?@S after updating the reuired information

hus new Company ADA!S)is created in SAP.

Defne Company Code

About Company Code: -Company Codein SAP is the smallest organizational unitofFinancial Accounting for which you draw individual nancial statements li9e :alanceSheet and Prot B ?oss Account for purpose of e4ternal reporting. he Creation ofcompany code in sap is mandatory

PA*)# 0 IMG Reference> Enterprise Structure > Denition > Financial Accounting >Edit Copy Delete Company Code

ransaction code to Defne company Code# 0 &D2

Steps to Defne Company Code: -

Step 7#0 ,nter ransaction Code SP!Oin the commend eld and press enter

Steps 2 #0 n customizing e4ecute pro5ect screen se+ect SAP !eerence "#$
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Step %:-n ne4t screen select Edit Copy Delete c!ec" Company Code

Step &:-he below screen displays after selecting Edit Copy Delete Company Code# Dene Company Code $

we can create company code by selecting above two options. :y selecting rst optioncopy, De+ete, company codeall the conguration and tables get copied automaticallyalong with assignments.

Eere we are creating company codemanually congure all the assignments by selectingsecond option dit Company Code Data. Doub+e c+ic/ on dit Company Code Data
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Step = #0 Clic9 on 0e( ntries and update the following details

7. pdate new Company code /eyA-D8

2. "ive the company nameAdarsh echnologies for identifying the company code 9ey

). n Additional -ata update the details of City6 Country6 local Currency of company6?anguage.

Clic9 on Address and pdate the following elds
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After updating Address enter Clic9 on save icon thus the company codeA-D8 iscreated in SAP.

Assi'n Company Code to Company

!enu Path#0

SP%& $' !" %eference $' ,nterprise Structure $' Assignment $' Financial Accounting $' Assi'n Company Code*oCompany

ransaction Code# 0 OX1

he following are the steps to assi'n the Company Code to Company in SAP 2"CO

Step 1#0 ,nter the 0Code SP!Oin the commend eld
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Step 3#0 Clic9 SAP !eerence "#$

Step %#0 Follow the Path as per below screen shot

Step Clic9 Position

pdate company codefor which you wants to assign and ,nter

Step 5#0 pdate Company- in Company eld and clic9 on save icon
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hus company code AD4was assigned to Company ADA!S)

usiness areais a separate area of operations or responsibilities of organizational unitsof nancial accounting that is used for internal and e4ternal reporting. -iGerent divisionsof each business with in a legal entity are created as :usiness areas for reporting of eachoperational areas. So Financial statements can be created for each business area andthese nancial statements can be used for internal reporting purpose.

:usiness areas are not assigned to any company codes.

ransaction Code for Creation o usiness Area in SAP# 0 &D)

Steps or the Creation o 0e( usiness Areas in SAP:-

Step 1#0 ,nter transaction code SP%& in the commend eld

Step 3#0 Select SAP %eference !" * Shortcut 9ey F= +
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Step %#0 After selecting SAP %eference !"6 follow the below structure to congure the

:usiness areas

Step After Selecting Defne usiness Area6 Select new entries to congure new

:usiness areas
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Step 5#0 ,nter the < digit code in the business area eld and enter the name ofbusiness areasin the description eld and save the settings.

hus usiness AreasA-1A6 A-EY6 A-! are congured in SAP FC& .

2unctiona+ Area in SAP

Defnition o 2unctiona+ Area in SAP#0 2unctiona+ Areais a organisational unit inaccounting that classies the e4penses of an organisation by functions.

6ses o 2unctiona+ Area :-

heFunctional area in SAP is use to create PB? A(C in Financial Accounting using cost ofsales accounting and used to analyse the cost of sales accounting

Examples of Functional Area are:-

Administration

sales and distribution

!anufacture

Production

%esearch and development

Steps or the Creation o 2unctiona+ Area in SAP

*ransaction code :- O7D

SAP #enu Path: -SP%& ' SAP %eference !" ' Financial Accounting ' FinancialAccounting "lobal Settings ' Company Code ' Cost of Sales Accounting 'Acti8ate Cost o Sa+es Accountin' or Preparation

Step 1 :0 ,nter 0Code O7Din the commend led
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Step 3 :0 n the 3e4t screen Clic9 3ew ,ntries

Step % :-,nter four digitsFunctional area code in the Functional Area column and update names of the FunctionalAreas

hus Functional Areas ADP!, ADSOare created in SAP

Defne Credit Contro+ Area or Customer in SAP

he credit control area is an organizational unit that species and chec9s a credit limit forcustomers. Credit control area can includes one or more company codes

Steps for -ene Credit Control Area #0

*ransaction Code to Defne Credit Contro+ Area O&5

"#$ #enu Path :-

SP%& $' mplementation "uide $' ,nterprise Structure $' -enition $' FinancialAccounting $' -ene Credit Control Area

Step 1 :0 ,nter 0Code SP%& in the Command Field and press enter
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Step 3#0 Clic9 SAP %eference !"

Step %#0 Follow the !" !enu path
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Step & :-n ne4t screen clic9 on new entries

Step 5 :0 pdate the reuired data

1. Credit Contro+ area :-,nter four digits credit control area code

3. Currency :0 pdate currency of the credit control area

%. Credit +imit :-pdate credit limit amount for the customers
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Step :0 Clic9 on save icon to save the new credit control area

hus credit control area in SAP was successfully congured

Assi'n Company Code to Credit Contro+ Area in SAP

Steps or Assi'n company code to credit contro+ area

!" !enu Path #0

SP%& ' mplementation "uide ' ,nterprise Structure ' Assignment ' FinancialAccounting ' Assign company code to credit Control Area

Step 1 :0 ,nter 0Code SP%& in the Command eld and press enter
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Step 3 :0 Clic9 on SAP %eference !" * short cut 9ey F= +

Step % :-Follow the menu path for Assi'nin' Company Code to Credit Contro+ Area
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Step & :0 n ne4t screen clic9 on Position icon and update the company code and pressenter

Step 5 :- n ne4t screen6 update the credit control code in the CCAr eld and
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Step :0 After updating credit control code clic9 on save icon

*hus company code successu++y assi'ned to credit contro+ area.

2isca+ 9ear ariant in sap

Defnition 2isca+ year :-A scal year is divided in to number of posting periods and each posting period in aaccounting period is dened by a start date and end date

2isca+ year in SAP can be dened as year dependent or Year ndependent

9ear independent $ Same number and dates for the periods every yearyear dependent$ Periods can be diGerent from year to year

Defne 2isca+ year ariant :- Fiscal year variant is used to dene the scal yearA Fiscal year variant contains the 72 normal posting periods and < special periods. Hecan dene ma4imum 78 posting periods for each year. Special periods are used for Yearend activities

Steps or conf'ure the 2isca+ year 8ariant :-

Step 1#0

,nter SP%& ransaction Code in the SAP Commend eld and press enter
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Step 3#0

n the ne4t screen select SAP %eference mg

Step %:-

n the ne4t screen -isplay mg 6 follow the !enu path

SAP %eference !" $' Financial Accounting $' "lobal Settings $' Fiscal Year $'#aintain2isca+ 9ear ariant
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Step &:-

n the ne4t screen select 3ew ,ntries to create Fiscal year

Step ' (-

3ew entries to Createfsca+ year 8ariantscreen6 update the following information.

7. n the eld Fiscal year variant FI enter the two digits uniue code

2. n the description eld update the name of Fiscal year Iariant

). Select the year0-ependent option if the Periods are diGerent from year to year
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After !aintain Fiscal Year Iariant Periods6 Clic9 and Save icon.

*hus the 2isca+ 9ear ariant Ad is created

)o( to Assi'n Company Code to 2isca+ 9ear ariant

Single Fiscal Year Iariant can be assigned for multiple company codes. he lin9 betweenFiscal Year Iariant and Company Code is established through the assigning CompanyCode to Fiscal Year Iariant.

Path or Assi'n Company Code to 2isca+ 9ear ariant

SP%& ' mplementation "uide for %() Customizing *!"+ $' Finance Accounting $' Finance Accounting "lobal Settings $' Fiscal Year $' Assign Company Code to FiscalYear variant

*ransaction Code or Assi'n Company Code to 2isca+ 9ear ariant

Code ' &:)>

Assi'n Company Code to 2isca+ 9ear ariant Conf'uration Steps :-
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Step 1:0ype SP%& in the Command Field of the SAP ,asy Access !enu Screen and pressenter 9ey on the 1eyboard.

Step 3 :- Clic9 SAP %eference !" con6

Step % :-n ne4t screen follow the Path Assign Company Code to Fiscal Year Iariant

Step & :0 Clic9 Position

Step 5 :- After selecting position6 update the company code and press enter
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Step :0 n ne4t screen pdate scal year variant eld for the reuired Company Codeand Press enter on the 9eyboard.

Step ;#0 Clic9 the Save con located at the upper left corner of the screen to save theupdated data.

hus Company Code A-D8 is successfully assigned to Fiscal year Iariant A-.

)o( to Create Postin' Period ariants < SAP PP

Postin' Period ariant is accountable for the opening and closing of periods in aFiscal Year for postings to ta9e place. he Posting Period Iariants * PPI + in SAP is used tocontrol which accounting period is open for postings and ensuring that closed periodremain balanced and reconciled. we can assign posting period variants to one or morecompany codes.

Posting Periods are opened and closed for all company codes in SAP by the PPI.

Steps to Create Postin' period 8ariants in SAP :-

Step 7 #0ype SP%& in the Command Field of the SAP ,asy Access !enu Screen and press,nter 9ey on the 1eyboard.
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Step 2 #0 Clic9 SAP %eference !" con

Step ) #0 n ne4t screen follow the menu path to create posting period variant

!" !enu Path #0 S*R+ > Implementation Guide for R,% Customi-ing #IMG$ > FinanceAccounting > Finance Accounting Glo.al Settings > Documents > *osting *eriods > Dene /ariants for open p osting periods

Step < #0 he dene posting period variants screen is displayed6 Clic9 on new entries tocreate SAP PPI
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Step =#0 ,nter four digit code in the Iariant eld6 update variant name in the name eld.Eere we created posting period Iariant A-&8

Step 8 #0 After updating posting period variant and name elds clic9 on save icon to savethe data.

hus Posting Period Iariant A-D8 is dened...

Defne ariant or Open and C+ose Postin' Periods < SAP

he posting periods can be maintained as per account type and the year which is to beopen B which is to closed. he Posting Period Iariant is used to control which accounting

period is to be open for posting and ensuring that closed periods are remain balancedand reconciled

Path or Defne open and c+ose postin' periods:-

mplementation "uide for %() Customizing *!"+ $' Finance Accounting $' FinanceAccounting "lobal Settings $' -ocuments $' Posting Period $' open and close postingperiods

*ransaction code open and c+ose postin' periods:- &:=2

Step 7 #0ype SP%& in the Command Field of the SAP ,asy Access !enu Screen and press

,nter 9ey on the 1eyboard
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Step 2 #0 Clic9 SAP %eference !"

Step ) #0 n ne4t screen follow the menu path to -ene Iariant for open and closeposting periods
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Step < #0 Clic9 on 3ew entries to -ene Iariant for &pen and Close Posting Periods
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Step 8 #0 n 3e4t screen update the reuired data as described below

7.ariant:0 ,nter four digits Posting Period variant Code

2. A:0 Select Account ype * A + @ K Ialid for all Account ypes *mas9ing+

A K Assets - K Customers *A(%+ 1 K Iendors *A(P+ ! K !aterials S K "eneral ?edger Accounts.).2rom Account:-1eep :lan9

.*o Period:0 ,nter ,nding Period

J.9ear:0 ,nter Year

L.2rom Period 3:0 ,nter First Special Period

7D.9ear:0 ,nter Year

77.*o Period:-,nter Special Period

72.9ear:-,nter Year

7).Authori=ation 'roup > Au$r ?:-You can assign authorization groups in which someperiods can only be opened for particular users

7


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Assi'n Postin' Period ariant to Company Code

n this activity you assign the same Posting Iariant 1ey to the company codes .

*ransaction code or Assi'n Postin' period ariant to Company Code: -&::P

"#$ #enu Path :-

SP%& ' mplementation$uide or !@% Customi=in' >"#$?$' Finance Accounting $' Finance Accounting "lobal Settings $' -ocuments $' Posting Period $' AssignIariants to Company code

Steps to Assign Posting Period Iariant to Company Code

Step 7#0 ,nter transaction code SP%& in the SAP Command eld and press enter

Step 2 #0 Select SAP %eference

!"

Step %:- n ne4t screen follow the path
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Step &:0 Clic9 on Position

Step 5 :-After clic9s on position enter the company code and press enter on 9ey board

Step :-n ne4t screen update Posting Period variant Code A-D8 in the Iariant eld
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Step ;:-After updating posting period variant clic9 on save icon.

hus Posting Period Iariant is Assigned to Company Code.
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