sap fico project details and steps in pdf
TRANSCRIPT
2011
CONTROLLING (CO) [Meghanath Reddy]
[email protected] Page 2
CONTROLLING (CO)
CONTROLLING (CO) This is used for internal reporting in Co organizational Hierarchy - Highest node is controlling area. In FI Highest node is company, Company code Areas to be covered:
1) Basic settings for controlling area 2) Cost element accounting
To update Co records / sub modules cost elements are required. There are two types of cost elements 1. primary cost elements 2. Secondary cost Elements 3. Cost Center Accounting: This is used to view department wise costs. In organizations
we have no of cost centers. Eg: Production cost center/ Service cost center / administrative cost centers
4. Internal orders: This is used to view costs for specific task.
Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle, Telephone wise expenses production order costs / Exhibition costs. Create each vehicle as n order and capture the costs Production order: Create production order as on internal order and capture the costs. Exhibition costs: Sales men salaries, Advertisement discounts to customers conveyance. Create a exhibition order
5. Profit center accounting: This is used to view profitability product wise / Division wise /
Location wise if business area is not used in FI 6 Product Costing: This is used for valuation if inventories
Eg: Finished goods and work in process.
[email protected] Page 3
7 Profitability analysis: This is used to view profitability for number of parameters at a time. Eg. Sales order wise / Customer wise / Product wise / Plant wise / Sales organization wise profitability this is reporting tool
8 Material management (MM module to financial module integration 9 Sales & Distribution (SD) modules to financial module integration 10 Production module (PP) module to financial module integration 11 ECC6 new features 12 Capital work in progress line item wise settlement (Asset accounting) 13 Central Excise and sales tax
BASIC SETTINGS FOR CONTROLLING: Maintain controlling area FI Organization Structure CO. Organization Structure Company Controlling | | Company code | | | Business area Cost Center Scenario - 1 Company | Company code = Controlling Area | | Business area ---à Cost Center (a)Controlling area at company code level, b) Business area will be assigned in cost centers.) Scenario -2 Company = Controlling Area | | Company code | | | Business area ---à Cost Center
[email protected] Page 4
(a )Controlling area at company (group) level no. of company codes will have one controlling area; b) Business area will be assigned in cost centers.
1) When management wants to view number of company codes cost centers data at a time - i) It is not possible in 1st Scenario ii) It is possible 2nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code - i) Directly it is possible in 1st scenario. ii) Also it is possible in 2nd Scenario - By creating cost center groups. It means 2nd Scenario is more flexible.
3) When company codes activates are different it is better to go for 1st scenario
MAINTAIN CONTROLLING AREA: Path: SPRO --------- > Controlling --------- > General controlling --------- > Organization --------- > Maintain controlling area (Tr.Code is OKKP) Double click maintain controlling area. Select new entries button When we go for 1st scenario Company code : FSL (Fenner steels ltd) Controlling area code also should be only FSL When we go for 2nd scenario: Controlling area code can be any code In the beginning we go for 1st scenario Controlling area : FSL Name : controlling area for FSL Company code to controlling area : Select controlling area same as company code Currency type : select 10 company code currencies. Once we select currency type10 currency field / Chart of Accounts filed / Fiscal year variant filed will be updated automatically. Cost Center standard hierarchy : FSLHIER
[email protected] Page 5
Save Select yes button for the message system to create as a standard hierarchy Select create request button Short description : Co customization for FSL Press enter Press enter once again to save in the request. Double click on assignment of company codes folder Select new entries button Give the company code : FSL Select save button or Ctrl+S Press enter to save in your request Double click on a activate components / control indicators folder Select new entries button Fiscal year : 2011 Cost center : Select component active Select A active type check box Order management select component active. Select profit center accounting check box Save Ignore the warning message press enter COST CENTER STANDARD HIERARCHY: When we create cost centers we have to specify under hierarchy we are creating cost centers Cost center standard hierarchy : VSLHIER | Cost centers Dept. A Dept.B Dept.C In reports: We want to see only cost enter dept a we give Dept A We want to see only cost center dept B data we give dept B We want to see all cost centers data we give FSLHIER MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS: (KANK)
1. CO through posting from FI (Business transaction - COIN In fi Salaries a/c dr 200000 cost center dept A To bank 200000
[email protected] Page 6
1 fi document will be generated 1 Co document will be generated -COIN
INFI IN Co Document type SA Business transaction COIN | | No range 01 | |
No. range intervals 1-100000 1-00000 IN F-02 screen we post Manual posting Automatic posting
1. Repost Co line items (Business transaction -RKU3) Option 1 Transfer document wise Posting in FI Salaries A/c Dr 500000 cost centers common 300000 Dept.A 150000 Dept.B 50000 Dept C To bank 500000 repost co line item 2 Documents will be generated 1 FI Document No Fi document 1 Co Document 1 Co document - RKU3
Total documents generated
1. FI Document 2. CO Documents
Transfer Line item wise
[email protected] Page 7
Salaries A/c Dr 500000 cost centers common 300000 Dept.A 150000 Dept.B 50000 Dept C Rent A/c Dr 100000 cost center Dept A
To bank 600000 Report costs (Business transactions - RKU1) This is used when we split the cost center into number of cost centers or transfer for wrong cost center postings. No FI document will be generated CO document only will be generated Transfer cost element wise (GL Account wise) Eg: We have cost center Dept A we have posted expenditure from 31st April to 30th June to split the cost center Dept A into Dept A and Dept X from 1st July Dept A Dept X 30/04/2011 400100 Salaries 100000 31/05/2011 400100 Salaries 125000 30/06/2011 400100 Salaries 150000 ---------- 400100 total 375000 30-6-2011 400100 Salaries 100000 30/04/2011 400101 wages 200000 31/05/2011 400101 wages 250000 30/06/2011 400101 wages 225000 ---------- Total 400101 675000 30-6-2011 400101 wages 125000 30/04/2011 400300 Rent 150000
[email protected] Page 8
31/05/2011 400300 Rent 150000 30/06/2011 400300 Rent 150000 -------- 400300 Total 450000 30/6/2011 400300 Rent 40000 Planning primary costs (Business transaction RKP1) Planning cost center wise or no. range interval for all the types , budgeting cost center wise for each cost element. Path: SPRO --------- > Controlling --------- > General controlling --------- > Organization --------- > Maintain number ranges for controlling document (T.Code is KANK)
Controlling area : VSL Select maintain group’s button From the menu select group -------- > Insert F6 Text : Co doc no. range interval for VSL From number : 1 To number : 100000 Enter Double click on COIN Double click on RKU3 Double click on RKU1 Double click on RKP1 Select Co.No.range interval for VSL check box From the menu select Edit --- --------- > Assignment element group Save Ignore the message press enter Note : Usage of Version locked authorized person only Eg; Cost Accountant
MAINTAIN VERSIONS: Versions are nothing but budgets We have planned for the whole year version 0 After one month revise planned figure version 1 After 2 month revise planned figure version 2
[email protected] Page 9
After wards we can compare actual with Original budgets Version 0
Revised budget version 1 Re revised budget Version 2
Path: SPRO --------- > Controlling --------- > General controlling --------- > Organization --------- > Maintain versions Select version 0 (Plant /actual version) Double click on settings for each fiscal year folder Give the controlling area : VSL Enter Save Press enter to save in your request Once budgeting is completed at end user are a select version locked - So that nobody can change budget figures. Select bank arrow Planning is made attend user area after planning’s completed we select version locked check box , nobody can change planned figures. COST ELEMENT ACCOUNTING: To update CO records / sub modules cost elements are required There are 2 types of cost elements
1. Primary cost element 2 Secondary cost elements A)Primary cost elements are nothing but GL expenditure accounts Eg: 400100 salaries a/c Created in Fi to be created as cost element in co to update Co records
A)Secondary cost elements are other than general ledger accounts
B) Posting to primary cost elements are possiable
B) Postings to secondary cost elements are not possible. They are used to allocations / Settlements Eg: cost center dept C dept A dept B Service dept production dept Salries 200000 Wages 300000 Power 100000 We allocate dept C cost to dept A and dept B by using secondary cost elements
[email protected] Page 10
COST ELEMENT CATEGORIES When we create a cost element we have to specify to which category the cost element belongs cost element categories are given by SAP along with package 2 types of cost element categories.
PRIMARY COST ELEMENT CATEGORIES: 1. Primary cost / costs redacting revenues. This used for expenditure accounts 3. Accrual / Deferral per surcharge: This is used for month end provisions only in CO
11. Revenues: This is used for income accounts 12. Sales Deduction: This is used for expenditure accounts like Trade discount / sales
commission where CO-Profitability analysis module is implemented 22. External settlement (Settlement from CO - FI): This is used for allocation of internal
order costs to GL accounts / assets (from Co to Fi). SECONDARY COST ELEMENT CATEGORIES: 21. Internal settlement (Settlement from CO to CO) This is used for allocation of internal
costs to cost centers. (Co to Co) 31. Order/ Project Results analysis: This is used for work in process calculations is product
costing. 41. Overheads rates: This is used for calculation of raw material overhead rate /
Production overhead rate in product costing. 42. Assessment: This is used for allocation of primary cost element posing and secondary
cost allocations from one cost center to other cost centers. 43. Internal Activity Allocation: This is used for calculation of activity type’s rate in product
costing in production cost. Eg: Machine hours rate / labor hour rate
21-7-2011 COST CENTER ACCOUNTING This is used to view department wise costs we use cost center accounting. In organizations there will be no.of cost centers Eg: Production cost centers / service / administration cost centers When we create cost centers we have to specify the cost center category i.e. whether it is a production dept or service dept. When we want to see no. of cost centers data at a time we create cost center group and assign the respective cost centers In the month end we allocate costs from one cost center to other cost centers the basis of allocation may be amount basis / percentage basis / statistical key figures basis / activity type basis
[email protected] Page 11
SAP has given 4 allocation methods i) Assignment ii) Distribution iii) Periodic reposting iv) Indirect activity allocation
Steps for postings to cost centers: 1) Creation of primary cost elements
A) FI Area | B) CO Area |-à Co Area C) Automatic creation |
2. Display cost elements created 3. Creation of filed status group by making cost center required entry field 4. Assign new filed status group in GL expenditure accounts 5. Creation of cost centers. 6. Creation of cost center groups. 7. Creation of cost element groups 8. Enter exchange rate for type M for INR to Euro 9. Posting of transaction in FI 10. To view cost center wise report. 11. To view CO documents 1. A) Creation of primary cost element at FI area
In some companies Fi persons only creates GL accounts as well as cost elements, the transaction code FS00 Eg: earlier we have created 400100 salaries account now to create 400100 as primary cost element. Use to FS00 - GL masters creation Give the GL account number : 400100 (Salaries Account) Company code : FSL Enter Select edit cost element button Valid from : 1-4-2011 to 31-12-9999 Press enter G/L shrot text = cost element name GL long test = cost element description Cost element category : select 1 primary cost/ cost reducing revenues Save
1. B) Creation of Primary cost element at CO area: Fi person creates G/L accounts at FS00
[email protected] Page 12
He will inform to Co person to create that account as cost element. Eg: created a/c 400300 rent account He will inform Co person to create cost element Co person will create cost element at Co area Path: Accounting --------- > Controlling --------- > Cost element accounting --------- > Master data --------- > Cost element --------- > Individual processing --------- > Create primary (Tr.code KA01 ) Cost element : 400300 Rent Account Valid from : 01.04.2011 to 31.12.9999 Enter Cost element category : 1 (primary cost /cost reducing revenue) Save
1C) Automatic creation of primary cost elements: A company has gone for SAP FI in the year 2006 in this year they want to go for controlling We have say 1000 accounts with data To update controlling we have to create primary cost elements
1) Marked default settings (OKB2)
Path: SPRO --------- > Controlling --------- > Cost element accounting-Master data --------- > Cost elements --------- > Automatic creation primary and secondary cost elements --------- > Make default settings.(Tr.code is OKB2)
Give the chart of Accounts : FSL Enter Account from : 400301 Account to : 499999 Cost element category : select 1 Save Press enter to save in your request. Create batch input session (OKB3) Path: SPRO --------- > Controlling --------- > Cost element accounting-Master data --------- > Cost elements --------- > Automatic creation primary and secondary cost elements --------- > Create batch input session (OKB3) Give the controlling area : FSK Valid from : 01.04.2011 Valid to : 31.12.1999 Session name : FSL Execute
[email protected] Page 13
Execute batch input session (Tr code is SM35) Path: SPRO --------- > Controlling --------- > Cost element accounting --------- > Master data --------- > Cost elements --------- > Automatic creation primary and secondary cost elements --------- > Execute batch input session Select session name : FSL Select process button Select display errors only radio button Select process button We get a message processing of batch input session completed. Ignore the message & select exit batch input button
Display primary cost elements created (KA03) Path: Accounting --------- > Controlling --------- > Cost element accounting --------- > Mater data --------- > Cost element --------- > Individual processing --------- > Display- (Tr code is KA03) Select drop down button beside cost element Give the Controlling area : FSL Enter Creation of field status group by making cost center required entry field: (Tr.Code is OBC4) Earlier in Fi: we have created 400100 salaries account Field status group : G001 100000 Equity share capital Field status group : G001 Now if we make cost center required for field status group G001 for equity share capital also it will ask what is the cost center Now we use field status group G004 cost accounts make cost center field required Transaction Code : OBC4 Select field status variant : FSL Double click on filed status groups folder Double click on field status group G004 cost accounts Double click on General data Text select it required entry field Select next group button Cost center select required entry filed Select next page or page down button two times. Business area select option entry filed Save Press enter to save in your request
[email protected] Page 14
Assign new field status group in GL expenditure accounts (FS00) Give the GL account : 400100 salaries account Company code : FSL From the menu select GL account - --------- > change Select create / Bank / Interest tab Filed status group : G004 Save Give the GL Account : 400300 Rent A/c Company code : FSL From the menu select GL account -- --------- > change Change field status group : G004 Save Creation of cost centers: Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Master data --------- > Cost center --------- > Individual processing --------- > create (Tr.code is KS01) Controlling area : FSL Enter Cost center : Dept A Valid from : 01.04.2011 to 31.12.9999 Enter Give the name : Dept A Description : Cost Center Dept A Person responsible : Mr. A Cost center category : Select 1 production Hierarchy area : select FSLHIER Business area : FSLH Currency : INR Select save button or Ctrl+S Ignore the warning message press enter One more cost center : Dept B Valid from : 01.04.2011 to 31.12.9999 Reference cost center : Dept A Controlling area : FSL Enter Change the name : Dept B Description : Cost center Dept B
[email protected] Page 15
Person responsible : Mr. B Other fields are common Select save button Ignore the warning message press enter Cost center : Dept C Valid from : 01.04.2011 to 31.12.9999 Reference cost center : Dept A Controlling area : FSL Enter Change the name to : Dept C Description : Cost center Dept C Person responsible : Mr. C Cost center category : Select to 2 (service cost center) Select save button or Ctrl+s Ignore the warning message press enter
Creation cost center groups: Cost center area: FSL I Cost centers Dept A Dept B Dept C Dept X Dept Y Dept Z Category Pro Prod Service Produ Produ Service Business Area HYD HYD HYD BGL BGL BGL If we want to see all cost centers data at a time we give Hierarchy - FSLHIER
If we want to see only production cost centers data - Create a cost center group and assign Dept A . Dept B, Dept X and Dept Y.
If we want to see only HYD cost centers data - create a cost center group and assign Dept A, Dept b and Dept C
If we want see only HYD production cost centers data - create A cost center group and assign Dept A and Dept B Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Master data --------- > Cost center group --------- > Create (Tr.code is KSH1)
Give the cost center group : FSLHYD PROD Enter Description : Hyderabad production cost centers FSL Select Edit à Cost Center à Insert cost center button F4 Select the cost centers Dept A Dept B Save
[email protected] Page 16
Creation of cost Element group: In Fi we have account groups In Co we want to see Dept A Personnel cost 400100-400199 Admin cost or Dept B
400100 salaries Personnel cost 400101 Wages
Create cost element group personnel and assign cost elements
400102 Bonus
400100-400199 create cost element group
400103 Insentives
Administration and assign cost elements 400300-400399
Administration cost 400300-400399 400300 Rent 400301 Telephone exp 400302 Vehicle repair 400303 Petrol exp
In Co Report: Cost center Dept A Dept B Or Cost center group FSLHIER FSLHIER Cost element Or Cost element group ADMIN Personnel ADMIN Blank Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Master data --------- > Cost element group --------- > Create (Transaction code: KAH1) Cost element group name : FSLADMIN Enter Description : Administration cost for FSL Select insert cost element button (Shift+F4) (Edit -Cost element -Insert cost element) From cost element : 400300 To : 400399 Save To enter exchange rate for type M for INR to EUR (Tr.Code is OB08) Select new entries button
[email protected] Page 17
Exchange rate type : M (Average rate) Valid from : 01.7.2011 From currency : INR To : EUR Select save button or Ctrl+S Press enter to save in your request Posting of transaction in FI Transaction code: F - 02 Give the document date : Today’s date Type : SA Company code : FSL Posting key : 40 Account : 400100 salaries account Enter Give the amount : 500000 Cost center : Dept A select Text : Salaries posting One more expenditure Post key : 40 Account : 400300 Rent account Enter Amount : 100000 Cost center : Dept A Text : Rent posting Posting key : 50 Account : 200105 SBI current account Enter Amount : * Business area : FSLH Text : Expenditure posting From the menu select Document - --------- > Simulate Select save button or Ctrl+S To view cost center wise report: Path: Accounting --------- > Controlling --------- > cost center accounting --------- > Information system --------- > Report for cost center accounting --------- > Line items --------- > Cost centers: Actual line items (Transaction: KSB1) Cost center : select Dept A Select execute button
[email protected] Page 18
Keep the cursor on salaries line item Select document button Select back arrow Select change layout button (Ctrl+F8) Active the fields Business transaction, Document number, Reference Document number Enter To view co documents: Path: Accounting --------- > Controlling --------- > cost center accounting --------- > Information system --------- > Report for cost center accounting --------- > Line items --------- > Co documents: Actual costs (transaction code is KSB5) Document no. : 1 to 100000 Execute Report co line items: Business transaction RKU3 FI doc.42 001 400100 Salaries Dr 500000 Ctc Dept A transfer 150000 Dept B
50000 Dept C 002 400300 Rent Dr 100000 Ctc. Dept A 003 200105 SBI 600000 1 Fi document Repost Co line items 1 Co document No Fi document 1 Co document --------- > RKU3 Transfer line item wise Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Actual postings --------- > Report line items --------- > Enter (Transaction code is KB61) Select document no. : 42 Company code : FSL Fiscal year : 2011 Execute Double click on line item no.1 Amount under new account assignment : 150000 Cost center : Dept B Select new item button Select next button Amount under new account assignment : 50000 Cost center : Dept C
[email protected] Page 19
Save To view cost center report KSB1 Give the cost center : Dept A Select execute button Select change layout button Active business transactions Enter To cost center element wise total Select cost element column Select subtotal button Repot costs (Business transaction RKU1) This is used when we split a cost center in to number of cost centers or wrong cost center postings. No FI document will be generated Only CO document will be generated Transfer cost element wise (GL account wise) Path: Accounting --------- > Controlling --------- > cost center accounting --------- > Actual postings --------- > manual reporting of costs --------- > Enter (Transaction code is KB11N) Cost center (old) : Dept A Cost element : 400100 Salaries Amount : 100000 Cost center new : Dept C One more cost center (old) : Dept A Cost element : 400300 Rent Amount : 25000 Cost center (new) : Dept C Enter Select save button or Ctr+S Period lock: FI CO A) Transaction which effect FI and CO eg: Expenditure posting COIN
To open To open
B) Transaction which effect only CO Eg: Repost co line item RKU3, repost cost RKU1
No check To open
[email protected] Page 20
C) Transaction which effect only FI Eg: Balance sheet posting,Debit cash and credit Equity share capital
To open No check
Eg: In Fi we have opened periods from June’2011 to March’ 2012 In Co we have locked period for June’2011
We want to post since co period is not open Path: Accounting --------- > Controlling --------- > cost center accounting --------- > Environment --------- > Period lock --------- > change (Tr.code is OKP1) Controlling area : VSL Fiscal year : 2011 Select actual button To lock April period Select period: 01 Select lock period button Save Out Set controlling area : (OKKS): Path: Accounting --------- > Controlling --------- > cost center accounting --------- > Environment --------- > Set controlling area Give the controlling area : FSL Enter Real time integration of controlling with FI on line reconciliation ledger This is used when we get for 2nd scenario (no.of company codes having one controlling area ) all the company codes should use same Char of Accounts. Planning cost center wise Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Planning --------- > Cost and Activity inputs --------- > Change (KP06) Version : select 0 (Original budget) From period : 1 To period : 12 Fiscal year : 2011 Select next page or page down button Cost center group : FSLHIER Cost element From : 400000 Cost element To : 499999 Free Form Bsed If we select free radio button If we select form based radio button
[email protected] Page 21
At the time of entry no cost element will appear on screen we have to select from drop down list the cost element and plan against the cost elements
On screen the cost element list is available plant against cost elements
Select form based radio button Select overview screen button For cost element 400100 Plan Fixed cost 3000000 Distribution key 1 Equal distribution Select cost element 400100 From the menu select à Goto -Period screen Select back arrow For 400300 Rent a/c Plan fixed cost 720000 Distribution key 1 To plan for Dept B Select next combination button To go back to Dept A select previous combination button Save To view variance report cost center wise Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Information system --------- > Reports for cost center accounting --------- > Plan /Actual comparisons --------- > Cost centers: Actual /Plan/Variance (Tr code is S_ALR_87013611) Controlling area : FSL Fiscal year : 2011 From period : 4 To period : 4 Plan version : 0 Cost center Value : Dept A Execute Keep the cursor on Rent A/c actual costs amount Select call up report button Double click on cost centers: Actual line items Keep the cursor on the first line item. Select document button
[email protected] Page 22
ONLINE RECONCILIATION LEDGER or REAL TIME INTEGRATION OF CONTROLLING WITH FINANCIAL ACCOUNTING: This is used when we go for 2nd scenario number of company codes having one controlling area all company codes should use the same chart of accounts due to online reconciliation ledger a document will be generated in Fi Controlling area FSL | Cost centers: Dept A Dept B Dept X Dept Y Company code FSL FSL FSL FSL Posting of salaries in company code FSL: Company code FSL FI records: Company code FCL FI records: If salaries paid and posted FI at (F-02) Salaries account Dr 200000 Dept A To Bank a/c 200000 To view company code FSL ledger To view company code FCL ledger Salaries account Dr 200000 Salaries account Nill To view cost center report Company code FSL cost center Company code FCL cost center Dept A Dept X Salaries a/c Dr 200000 Nill Repost costs transfer 40000 from dept A to Dept X No Fi document Only Co document To view Company code FSL ledger To view company code FCL ledger Salaries a/c 200000 dr Salaries a/c Nill To view cost center report Company code FSL cost center Company code FCL cost center Dept A Dept X Salaries a/c Dr 200000 Salaries from A 40000 dr Less transfer 40000 160000 Dr 40000 Dr Due to online reconciliation ledger Fi entries will be generated automatically FSL FI record FCL Fi Record
[email protected] Page 23
FCL a/c dr 40000 Salaries a/c Dr 40000 To salaries a/c 40000 To FSL a/c 40000 To View company code FSL ledger To view company code FCL ledger Salaries a/c Salaries a/c 200000 Dr 40000 Cr 40000 Dr To view cost center report: Company code FSL Cost center Company code FCL Cost center Dept A Dept X Salaries a/c 200000 Dr salaries from A 40000 Dr Less transfer 40000 Cr To x 160000 Dr 40000 Dr Fi Customization: To copy company code FSL customization including accounts to company code FCL Path: SPRO --------- > Enterprise structure --------- > Definition --------- > Financial accounting --------- > Edit, copy, Delete, Check company code (T.Code EC01) Double click on copy, delete, check company code From the menu select organization object --------- > copy organization object From Company code : FSL To company code : FCL Enter Select Yes button for the message to copy GL accounts Master. Select No button for the message to allocate a different local currency We get a message certain data want s to copied---- Ignore the message press enter Select create request button Short description : Customization for FCL Press enter Enter once again to saving the request Go on press enter till you got the message company code FSL copied to FCL without 93 number range object Ignore the message press enter Select back arrow Double click on edit company code data Select position button Give the company code : FCL Enter Select company code : FCL
[email protected] Page 24
Select details button Change the company name : Fennar Cement limited Select address button Change the company name : Fennar Cement limited Enter Save and Save in your request button Assign company code to company Path: SPRO --------- >Enterprise structure ----------- > Assignment --------- > Financial accounting --------- > Assign company code to company Select position button Give the company code : FSL Enter For the company code : FCL assign company FGP (group name) Select save button or Ctrl+S Press enter to save in your request Document type SA should allow intercompany postings: (OBA7) Select type : SA Select details button Select intercompany postings check box Save Press enter to save in your request Creation of GL Masters FS00 Company code FSL Records Company code FCL Records
1) FI/CO reconciliation account it can be under any expediter group but is should not be a cost element
2) 400150 -Co/ Fi Reconciliation a/c Personnel cost
1)FI/CO reconciliation account it can be under any expenditure group but it should not be a cost element 400150 -Co/ Fi Reconciliation a/c Personnel cost
2) Fennar cement limited, current assets, Loans & Advances 200160 Fennar cement Limited
2 Fennar cement limited, current assets, Loans & Advances 200160 Fennar cement Limited
When we follow same chart of accounts, for number of company code account number and description should be same if we create account 200160 in company code FCL it takes description Fennar cemnts limited we can’t create our account in our books if we create 200161
[email protected] Page 25
in company code FSL it takes description Fennar steels ltd. We can’t create our account in our books. Creation of GL masters FS00 Give the GL account no. : 400150 Company code : FSL Select with template button Give the GL account o. : 400100 Salaries Company code : FSL Enter Change short text & GL account long text : FI/CO reconciliation account Select create / bank /interest tab Field status group : ICCF CO < -> FI reconciliation posting Save Give the GL Account : 200160 Company code : FSL Select with template button Give the GL Account : 200120 Company code : FSL Enter Select type/Description /tab Change short text : Fennar Cement Limited GL account long text : Fennar Cement Limited Select create / Bank/Interest tab Filed status group change to G067 Save Give the GL account : 400150 Company code : FCL Select with template button Give the GL account : 400150 Company code : FSL Enter & Save Give the GL account : 200161 Company code : FCL Select with template button Give the GL account : 200160 Company : FSL Enter Select type / Description tab Change short text : Fennar Cement Limited GL long text : Fennar Cement Limited Save
[email protected] Page 26
Prepare cross company code Transaction (Transaction code is OBYA) Path: SPRO --------- > Financial accounting --------- > GL accounting --------- > Business transactions --------- > Prepare cross company code transactions Company code 1 : FSL Company code2 : FCL Enter Postedin : FSL cleared against : FCL Debit posting key : 40 Account debit : 200160 ( Birla Steel Limited) Credit posting key : 50 Account credit : 200160 Posted in : FCL Cleared against : FSL Debit posting key : 40 Account debit : 200161 Bilra Industries Limited Credit posting key : 50 Account credit : 200161 Save Press enter to save in your request CO customization ( tr code is OKKP) Maintain controlling area Assign company FCL to controlling area FSL Select controlling area : FSL Select details button Company code to controlling area : Select cross company code cost accounting Reconciliation ledger document type : SA (GL accounts document) Save Save in your request Double click on activate components / control indicators folder Select company code validation check box Double click on assignment of company codes folder Select company code : FSL Select copy as button Change the company code : FCL Enter & save
[email protected] Page 27
Ignore the warning message press enter Activate/ Deactive reconciliation ledger (Tr code KALA) Path: SPRO --------- > Controlling --------- > Cost element accounting --------- > Reconciliation ledger --------- > Activate / deactivate reconciliation ledger Double click on activate reconciliation ledger Controlling area : FSL Select Execute button Ignore the warning message press enter Define adjustment accounts for reconciliation posting (Tr code is OK17) Path: SPRO --------- > Controlling --------- > Cost element accounting --------- > Reconciliation ledger --------- > Define adjustment accounts for reconciliation posting Double click on define accounts for automatic postings Select change account determination button Save Reconciliation account : 400150 FI/CO Save Press enter to save in your request ECC6 CUSTOMIZATION Define variant for real time integration: Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global setting (new) --------- > Ledger --------- > Real time integration of controlling with financial accounting --------- > Define variants for real time integration Select new entries button Variant for real time integration : F1 Select real time integration check box Key date active from : 01.04.2011 Select account determination active check box Document type : SA Text variant for : FSL Select cross company code check box Select cross business area check box Select cross profit center check box Select cross segment check box Save Press enter to save in your request
[email protected] Page 28
Assign variants for real time integration to company code: Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global setting (new) --------- > Ledger --------- > Real time integration of controlling with financial accounting --------- > Assign variants for real time integration to company code Select new entries button Company code : FSL Variant : F1 Company code : FCL Variant : F1 Save Press enter to save in your request To make text filed optional for field status group G004 cost accounts (Tr.code is OBC4) Select field status variant FSL Double click on field status group’s folder Double click field status G004 Double click on General data Text select optional entry field Save Press enter to save in our request Creation of cost center for company code FCL (KS01) Give the cost center : Detp X Valid from : 01.04.2011 to 31-12-9999 Reference cost center: Dept A Controlling area : FSL Enter Change the name to : Dept X Description : Cost center dept X Person responsibility : MR X Company code : FCL Select save button or Ctrl+s Ignore the warning message press enter Repost costs (F-02) Cost center old : Dept A Cost element : 400100 Salaries Amount : 40000 Cost center new : Dept X Save
[email protected] Page 29
To view FI documents (Tr.code is FB03) Select document list button Company code : FSL Enter the date : today’s date Execute Double click on document no.43 Select back arrow Chang the company code : FCL Execute Double click on document no. CROSS COMPANY CODE POSTINGS Company code : FSL FCL Outstanding expenses of FCL paid by FSL FSL Books FCL Books FCL a/c Dr Outstanding exp Dr To bank To FSL FSL: Debit outstanding exp FCL 50000 Credit bank FSL 50000 Save Use the Transaction code : F-02 Give the document date : Today’s date Type : SA Company code : FSL Posting key : 50 Account no. : 200105 SBI CA Enter Amount : 5000 Business area : FSLH Text : Outstanding expense payment on behalf of FCL Posting key : 40 Account no : 100500 (outstanding exp) New company code : FCL Enter Amount : * Business area : FSLH Text : + From the menu select document - --------- > Simulate Double click 3rd line item
[email protected] Page 30
Business area : FSLH Text : + Save Select continue buttons FSL 44 FCL 2 If FSL posts the entry Company code will be 000000000044 FSL11 If FCL posts the entry Cross company code no. will be 0000000002 FCL11 Accrual orders (Imputed cost calculation) This is used for irregular expenses like Bonus/Gratuity etc--- This is used for month end provision only in CO This Cost element category should be 3 Accrual/ Deferral per surcharge Define CO.No.range interval for business Transaction: KAZ1 - Actual cost center accrual FI Month end provision 1. Accrual / Deferral document i) Bonus provision 30-4-2011
Bonus A/c Dr. 10000 Cost center Dept A To Outstanding exp. 10000
ii) Cost center Dept A expenditure will be allocated to production order stock valuation is correct
iii) Reversal of provision on 1-5-2011 Outstanding Exp. Dr. 10000 To Bonus A/c 10000 Cost center Dept A
iv) Bonus provision on 31-5-2011
Bonus A/c Dr 20000 cost center Dept A To Outstanding exp 20000
2. Open item management
i) Bonus A/c Dr. 10000 Cost center Dept A To Outstanding exp. 10000 ii)Cost center Dept A expenditure will be allocated to production order- stock valuation is correct iii) Bonus provision on 31-5-2011
Bonus a/c Dr 10000 Cost center Dept A To outstanding exp 10000
In Co: Accrual orders: 3rd Method:
[email protected] Page 31
i) Number of companies will not prepare profit and Loss account every month they will not make provision in accounts every month Expenditure from April to Feb will be less
ii) Companies follow accrual basis of accounting in the year end provision are to made in accounts expenditure for March will be more.
iii) In SAP when we take production - production entry will be passed automatically based on production cost for the month stock/production valuation from Apr to Feb will be less stock / production valuation for March will be heigh
iv) SAP has given accrual order it is similar to cost sheet create over head structure. Salaries a/c 100000 Bonus 10% 10000 debit to cost center dept A
Credit to cost center dummy No Fi document Cost center Dept A
30-4-2011 bonus 10000 30-4-2011 allocation to production order 10000 Stock valuation is correct Cost center dept dummy 30-4-2011 Bonus 10000 V) Every month end we follow the same procedure Cost center dept dummy 30-4-2011 bonus 10000 31-5-2011 bonus 10000 I I 31-3-2012 bonus 10000 120000 v) In the yearend bonus provision in accounts
31-3-2012 Bonus a/c Dr 120000 Cost center dept dummy To outstanding exp 120000 Cost center dept dummy 31-3-2012 120000 30-4-2011 bonus 10000 30-5-2011 bonus 10000
I I 31-3-2012 bonus 10000
120000 120000 Dept dummy will be zero 3-8-2011
Creation of GL master bonus account - personnel cost (FS00) group: - Give the GL Account No. : 400105
[email protected] Page 32
Company code : FSL Select with template button Give the GL account no. : 400100 (salaries) Company code : FSL Enter Change short : Bonus account GL account long text : Bonus account Save Select edit cost element button (F8) Valid from date : 01.04.2011 to 31.12.9999 Enter Cost element category : Select 3 accrual deferral per surcharge Save Creation of cost center - Dept dummy (KS01) Give the cost center : Dept dummy Reference cost center : Dept A Controlling area : FSL Enter Change name : Dept dummy Description : Cost center Department dummy Select save button Ignore the warning message press enter Define CO.no range interval Transaction KAZ1-Actual cost Center accrual Transaction Code KANK Give the controlling area : FSL Select maintain group button Double click on KAZ1- Actual cost center accrual Select CO.No range interval for FSL check box From the menu select Edit ------- > Assigned element group Save Ignore the warning message press enter Maintain overhead structure: Path: SPRO --------- > Controlling --------- > Cost element accounting --------- > Accrual calculation --------- > Percentage method --------- > Maintain overhead structure (Transaction code is KSAZ) Select create over head structure button (F7)
[email protected] Page 33
Over head structure : FSL1 Description : Bonus calculation Select save button Row : 10 Base : F1 Enter Give the name : salaries Select create button Row : 20 O/H rate : F2 Name : Bonus FR : 10 To : 10 Credit : F3 Enter Select create button Save Ignore the message press enter Keep the cursor on overhead structure FSL1 Select assignment button (F5) Controlling area : FSL Select actual accrual radio button Select continue button Valid from : 1/2011 To : 12/2011 Overhead structure : FSL1 Save Double click on overhead structure FSL1 Keep the cursor on Base F1 From the menu select Go to -------- > calculation base From cost element : 400100 Save Kept the cursor on over head rate F2 From the menu select Go to --------- > overhead rate Valid from : 1/2011 To : 12/2011 Actual Overhead rate : 10 Save Keep the cursor on F3 From the menu select Go to --------- > credit Company code : FSL Business area : FSLH Valid to : 12/2011
[email protected] Page 34
Cost element : 400105 Cost center : Dept Dummy Save END USER AREA
1. Posting of salaries for the month of April F-02
Document date end posting date : 30.04.2011 Type : SA Company code : FSL Posting key : 40 Account no. : 400100 Salaries A/c Enter Ignore the warning message press enter Amount : 100000 Cost center : Dept A Text : Salaries payment Posting key : 50 Account no : 200105 SBI current Account Enter Amount : * Business area : FSLH Text : + From the menu select document -------- > Simulate and save
2. Accrual calculation (KSA3) Path: Accounting --------- > Controlling --------- > Cost element accounting --------- > Actual postings --------- > Accrual calculation Select cost center radio button Cost center : Dept A Period : 5 Fiscal year : 2011 Deselect test run check box Select details list check box Execute Select next list level button
3. To View cost center report KSB1 Give the cost center : Dept A Posting date : 01.04.2011 to 31.04.2011 Execute
[email protected] Page 35
Select back arrow Give the cost center : Dept dummy Execute
4. Bonus provision in the year end in FI Transaction F-02 Give the document date & Posting : 31.03.2012 Type : SA Company code : FSL Posting key : 40 Account no. : 400105 bonus account Enter Ignore the warning message press enter Amount : 10000 Cost center : Dept dummy Text : Bonus provision for the year 2011 - 12 Posting key : 50 Account : 100500 outstanding exp. Enter Amount : * Business area : FSLH Text : + Document --------> Simulate and save To view cost center report KSB1 Give the cost center : Dept dummy Posting date : 01.04.2011 to 31.03.2012 Execute STATICALLY KEY FIGURES (SKF) This is used as a basis for allocation of costs from one cost center to other cost centers.
Eg. Employee / Area/ Telephone calls Cost center Dept C Dept A Dept B (service Dept) (Production departments) Salaries 200000 No.of employee Wages 300000 Sq.meter area Rent 100000
[email protected] Page 36
Telephone Exp 20000 No.of telephone calls 620000 Define CO. No range interval for the business transaction. RKS (Enter statistical key figures) SKF category: Fixed values
Total values
Fixed values Total values If we select fixed value radio button the values are common for all the months in the year if we don’t change in between Eg: Employee / Area
If we select total values radio button every month we have to enter values Eg: Telephone calls
No.of Employees Dept A No.of Tele bills Dept A April 200 200 Aprl 1000 May | | May 1500 June | | June 800 July | | July Aug | | Aug Sep | | Sep
Oct | I Oct Nov I I Nov Dec 200 250 Dec Jan | | Jan Feb | | Feb March | | March
Define co.no range interval for the business transaction RKS-Enter Statistical key figures Transaction Code is (KANK ) Give the controlling area : FSL Select maintain group’s button Double click on RKS Select Co.No.range interval for FSL check box From the menu select Edit ------- > Assignment element group. Save Ignore the warning message press enter.
[email protected] Page 37
Create Statistical key figures Path: Accounting --------- > Controlling --------- > cost center accounting --------- > master Data --------- > Statistical key figures --------- > Individual processing --------- > Create (Tr.Code is KK01) Controlling area : FSL enter Give the statistical key figure : EMP Enter Give the Name : Employee Statistical key figure unit of measurement: Select EA each Key figure category : Select fixed values radio button Save Enter statistical key figures: Path: Accounting --------- > Controlling --------- > Cost Center accounting --------- > Actual postings --------- > statistical key figures --------- > Enter (Tr.code is KB31N) Received cost center : Dept A Statistical KF : EMP Total quantity : 200 Received cost center : Dept B Statistical KF : EMP Total quantity : 50 Save Period end closing In the month end, we allocate costs from one cost center to other cost centers Dept C Dept A Dept B (Service department) (Production departments) Salaries 200000 No. of employee Wages 300000 Rent 100000 Percentage basis 600000 Basis of allocation can be percentage basis /amount /statistical key figures basis /activity type basis SAP has given 4 allocation methods Allocation methods:
i) Assessment : ii) We can transfer primary cost postings and secondary cost allocations
Dpt X Dept C Dept A Dept B
[email protected] Page 38
Wages 150000 Salaries 200000 Salaries 400000 wages 500000 less Wages 300000 allcn -150000 Rent 100000 Add: Add: Allcn X 150000 Allcn C 670000 Allcn 75000 75000 Less: Allcn A 90% -675000 Allcn B 10% -75000 ………………… …………… 0 0 1075000 575000 In dept C we have Direct postings primary cost postings salaries / wages / rent transfer from X - secondary cost allocation iii) Receiving cost center cannot track the original cost elements
Dept A received from C 675000 it will not show how much is salaries portion of C/ allocation to C from X portion
iv) Define Co no. Range interval for the business transaction RKIU actual overhead assessment v) Sender should be only cost center
2. Distribution i) We can Transfer only primary cost postings ii) Receiving cost center can track original cost elements. iii) Sender should be only cost center iv) Define Co.No.range interval for the business transaction RKIV actual overhead
distribution.
3. Periodic reposting: i) We can Transfer only primary cost postings ii) Receiving cost center can track original cost elements. iii) Sender can be a cost center or order. iv) Define Co.No.range interval for the business truncation.
RKIB periodic reposting.
4. Indirect activity allocation. i) We can Transfer only primary cost postings. ii) Receiving cost center can track original cost elements. iii) Sender should be only cost center. iv) We can Transfer quantities as well as values. v) Define Co.No.range interval for the business truncation.
RKIL Indirect activity allocation. Whichever method we follow, we have to create cycles.
[email protected] Page 39
Where the basis of allocation of cost elements in the cost center is different we have to create number of cycles or number of segments under a cycle. Create no. of segments under a cycle: Eg: Cost center Dept C Dept A Dept B (Service Department) (Production departments) Salaries 200000 Wages 300000 No.of employees (skf) Rent 100000 Percentage basis 600000 Option 1: Create no of cyles: Cycle 1 (Assessment cycle) | Segment 1 (Salaries and wages allocation) 400100 salaries account 400101 wages Option 2 Cycle 12 (Assessment cycle) | Segment 1 (Rent allocation) 400300 Rent Option 2: Create no.of segments under a cycle Cycle 1 (Assessment cycle) | ---------------------------------------------- | | Segment1 Segment2 (Salaries and wages allocation) (Rent allocation) 40100 salaries account 400300 Rent 400101 wages account
[email protected] Page 40
ASSESSEMENT Method
1. Creation secondary cost element : i.e (that is) assessment cost element :
Path: Accounting --------- > Controlling --------- > Cost element accounting --------- > Mater data --------- > Cost element --------- > Individual processing --------- > Create secondary (KA06) Give the controlling area : FSL Enter Cost element : 1000000 Valid from : 01.04.2011 to 31.12.9999 Enter Name and description : Assessment cost element. Cost element category : 42 (Assessment ) Save 2. Define Co.No.range interval for the business truncation- RKIU-Actual overhead
assessment Use the Truncation code : KANK Give the controlling area : FSL Select maintain group’s button Double click on RKIU Select Co.No.range interval for FSL check box From the menu select Edit ------ > Assignment element group. Ignore the message press enter 3. Creation of assessment cycle: Accounting --------- > Controlling --------- > Cost center accounting --------- > Period and closing --------- > Current settings --------- > Define assessment (Tr.code S_ALR_87005742) Give the cycle : FSL1 Start date : 01.04.2011 Enter Text : Assessment cycle for FSL Select iterative check box. Select save button or Ctrl+S Press enter to save in your request Select iterative check box Dept C wages 200000 Dept A 50% 100000 7000
[email protected] Page 41
Dept B 30% 60000 4200 Less : Allocation 200000 Dept Z 10% 40000 2800 0 Add: Allocation 14000 Less: Allocation 14000 0 Dept X Salaries 100000 Dept Y 40% 56000 Add: Allocation 40000 Dept Z 50% 70000 Dept C 20% 14000 140000 Less : Allocation 140000 0 Add allocation 2800 We have to run number of items till both cost center values become zero. If we select interactive check box, system will automatically no. of times till they become zero. Select attaché segment button. Segment name : Segment 1 Description : Salaries allocation Assessment cost element : select 1000000 Sender rule : select posted amounts Share in % : 100 Select actual value origin radio button Receiver rule : Select variable portions Variable portion type : Select actual statistical key figures Select sender / receivers tab Sender cost center : Dept C Cost element : 400100 (Salaries a/c) Under Receiver cost center group : BILHYDPRD Select receiver tracing factor tab Statistical key figure : EMP Select receiver weight factors tab Select save button or Crl+S Press enter to save in your request Select attaché segment button Segment name : Segment 2 Description : Rent allocation Assessment cost element : 1000000 Sender rules : Posted amount Sharing in % : 100%
[email protected] Page 42
Select actual value origin radio button Select receive rule : Fixed percentages Select senders/ receivers tab Sender cost center : Dept C Cost element : 400300 (Rent ) Receiver cost center group : BILHYDPRD Select receiver tracing factor tab Dept A 40 Dept B 60 Save Press enter to save in your request To view cost center Report (Tr code - KSB1) Give the cost center : Dept C Posting date : 01.7.2011 to 31.7.2011 Execute Select cost element column Select sub totals button Eg: Dept C A B Salaries 1500000 No.of employees(skf)
200 EMP 50 EMP 120000 30000
Rent 25000 Percentage basis 40% 60%
10000 15000 175000
Assessment Run: Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Period end closing --------- > Single functions --------- > Allocations --------- > Assessment (KSU5) Give the period : 4 (July) Fiscal year : 2011 Deselect text run check box Select details list check box Cycle select : FSL1 (select) Execute Select receiver button
[email protected] Page 43
INTERNAL ORDERS This is used to view costs for a specific task. Eg.1) Vehicle wise running expenses In an organization they have 10 vehicles the Management has to decide whether to sell a particular vehicle (or) keep the vehicle in company A) petrol expenses for the vehicle B) Repairs to the vehicle In FI -we will not create each vehicle wise separate expenditure accounts we will not get vehicle wise total running expenses. In CO cost centers - all vehicles will be under administration cost center here also we will not get vehicle wise total running expenses in administration cost center we get other administration expenses along with vehicle expeses. Creating vehicle order and get the costs. 2. Telephone expenses:
In a company they have 50 telephones they give reimbursement to some employees management wants to know telephone wise expenses. In Fi we will not create telephone wise separate expenditure accounts we will not get telephone wise expenses In Co cost centers: all telephones will be under administration cost center here also we will not get telephone wise expenses. Create telephone order and capture the cost.
3. Production order costs In a month no. of production orders will be completed. Some production orders consume more raw material and same production orders consume less raw material. If FI we have only raw material consumption account - We don’t get production order wise cost . By crating production order, we can get order wise costs.
4. Exhibition costs Company is conducting in an exhibition Salesmen salaries will go to salaries account Conveyance to sales men will go to conveyance a/c Advertisement for the exhibition will go to advertisement a/c Discounts given to customers in exhibition will go to discount a/c Now Management wants to know the exhibition costs we can’t get in Fi By create Exhibition order we can get exhibition costs
[email protected] Page 44
Orders are of 2 types 1) Real orders 2) Statistical orders i) In case of real orders settlement i) Incase of statistical orders settlement not possi-
Is possible ble ii) Used for information / reporting purpose.
We can settle order To Cost Center From oreder to Co to Co Internal settlement GL Accounts / Assets (From CO to FI) (External settlement) Allocation of costs In Order is called settlement At the time of posting when we give number of costs objects one will be real and others will be statistical Eg. Telephone expenses Dr 20000 Cost center Dept A Order Tel no.66611983 To Bank 20000
After wards costs will be allocate to production Orders We can’t allocation to production order 20000+ 20000 we have to allocate only Rs 20000 The cost will be allocation to production orders from CO
At the time of order creation there is a statistical order check box. A) When we select statistical order is statistical order check box.
i) Order will be statistical ii) Cost center will be real expenditure will be allocated form cost center to
production order
B) When we don’t select statistical order check box i) Order will be real from order expenditure will be allocated to production order ii) Cost center will be statistical Statistical order: Telephone order we create as statistical order. Telephone expense Dr 20000 Cost center Dept A Order Telephone no.66611983 Statistical To Bank 20000
[email protected] Page 45
Cost Center Dept A Telephone expenses 20000 Allocation to production order 20000 Cost center value will be Zero Order telephone no.6661193 Telephone expenses 20000 Management can see telephone expense at any point of time If it is cancelled as real order. Telephone exp Dr 20000 cost center dept A To bank 20000 order tell 66611983 real order Cost center dept A Telephone Expenses 20000 Order Telephone no.6661193 Telephone expenses 50000 Allocation to production 20000 Order value will be zero Management can’t see telephone wise expenses after wards Define order types: Path: SPRO --------- > Controlling --------- > Internal orders --------- > order master data --------- > Define order types (KOT2_OPA) Select new entries button Order category : Select 01 Internal order (Controlling) Enter Order type : FSLT Description : Telephone orders for FSL Planning profile : select 000001 (General budget /plant profile) Object class : Select Over head cost Select release immediately check box Save We get message no. range not processed Ignore the message press enter save request Select assign /change interval button beside no. range interval Double click order type : FSLT Select motor pool A-ZZZZZZZZZZZZ(External check box) From the menu select Edit à Assign element group Save Ignore the message press enter
[email protected] Page 46
Creation of filed status group by making cost center and order required entry fields (OBC4) Select field status variant FSL Double click on field status group folder Select field status group G004 cost accounts Select copy as button Change the field status group to G002 Change the text : cost accounts (CC & IO required) IO =Internal order Enter Save CC=Cost Center Press enter to save in your request Double click on G002 Double click on additional account assignment CO / PP order select required entry field. Save Creation of GL master telephone expense (FS00) Give the GL account no : 400305 Company code : FSL Select with template button GL account : 400300 Rent account Company code : FSL Enter Change short text : Telephone expenses GL a/c long text : Telephone expenses Select crate / Bank/Interest tab Change the field status group: G002 Save Select edit cost element button Valid from date : 01.04.2011 Enter Cost element category : Select 1 Save Creation of Internal orders: Path: Accounting --------- > Controlling --------- > Internal orders --------- > Master data --------- > Special functions --------- > Order --------- > Create (Tr code is KO01) Order type : FSLT Enter Order no. : FSL 66611983 (Telephone no.) Description : Telephone order no.66611983
[email protected] Page 47
Company code : FSL Business area : FSLH Select control data tab Select statistical order check box Save Creation order group Path: Accounting --------- > Controlling --------- > Internal orders --------- > master data the path is same --------- > Order group --------- > Create (Tr code is KOH1) Give the order group : FSLHYDTEL Enter Description : FSL Hyderabad order group Select insert order button Select to orders : FSL66611983 : FSL66626246 Save Posting of transaction in FI (F-02) Document date : Today’s date Type : SA Company code : FSL Posting key : 40 Account no. : 400305 Telephone exp Enter Give the amount : 20000 Cost center : Dept A Order : FSL66611983 Text : Telephone expenses Posting key : 50 Account no. : 200105 (SBI current account ) Enter Amount : * Business area : FSLH Text : + From the menu select -Document - ----- > Simulate and save To view internal order wise report Path: Accounting --------- > Controlling --------- > Internal order --------- > Information system --------- > Reports for Interval orders --------- > Line items --------- > Order --------- > Actual line items (Tr. Code is KOB1)
[email protected] Page 48
Give the order no.BIL66611983 Execute Keep the cursor and telephone expense Select document button Planning order wise Path: Accounting --------- > Controlling --------- > Internal orders --------- > Planning --------- > Cost and activity inputs --------- > Change (KPF6) Version : 0 From period : 5 (Auguest) To period : 5 Fiscal year : 2011 Select next page or page down button Give the order no. : FSL66611983 Cost element : 400305 Telephone expense Select form based radio button Select over view screen button Total plan cost : 25000 Select save button or Ctrl+S To view variant report order wise Path: Accounting --------- > Controlling --------- > internal order --------- > Information system --------- > Reports for internal order --------- > Plant /Actual comparisons --------- > Order: Actual / plan / Variance (S_ALR_87012993) Controlling area : FSL Fiscal year : 2011 From period : 5 (Current month) To period : 5 Plan version : 0 Order values : FSL66611983 Execute
Real orders: Vehicle order we create as real order Petrol expenses Dr 10000 Order no.AP9Z1234 To Bank 10000 In the month end settlement: Order AP 9Z1234 costs
[email protected] Page 49
Cost center Dept A Order no.AP9Z1234 Settle to Cost center Dept B Cost center Dept C Settlement can be percentage basis / ratio basis /Amount basis Order No AP9Z1234 Petrol expenses 10000 settle to cost center Dept A 5000 Dept B 3000 Dept C 2000 ------- ------ 10000 10000 ==== ==== Order AP9Z1234 value will be zero Management can’t see vehicle wise expenses after wards Or Petrol expense Dr 10000 Cost center: admin Order No.AP9Z1234 Statistical order To Bank 10000 Cost center admin Petrol Expenses 10000 Allocation to Dept A 5000 Dept B 3000 Dept C 2000 --------- ------- 10000 10000 ==== ===== Cost center value will be zero Order AP 9Z1234 Petrol exp 10000 Management can see at any point of time vehicle cost. Creation of filed status group by making only order required entry filed (OBC4) Select filed status variant : FSL Double click on filed status group folder Select field status group : G002 Select copy as button Change field status group : G010 Change the text : Cost accounts (IO required ) Enter and save Press enter to save in your request
[email protected] Page 50
Double click on G010 Double cock additional account assignments Cost center select optional entry field Save Creation of GL master petrol expense under administration group (FS00) Give the GL Account no. : 400310 Company code : FSL Select with template button Give the GL account no. : 400300 Rent account Company code : FSL Enter Change short text : Petrol expenses GL acct long text : Petrol expenses Select create/bank /interest tab Field status group : G010 Save Select edit cost element button Valid from date : 01.04.2011 Enter Cost element category : 01 Save Creation of secondary cost element i.e. Statement cost element (KA06): Give the cost element : 1000001 Enter Name and description : settlement cost element Cost element category : Select 21 internal settlement Save Creation of allocation structure: Path: SPRO-Controlling --------- > Internal orders --------- > Actual posting --------- > Settlement --------- > Maintain allocation structures Select new entries button Allocation structure : F1 Text : FSL allocation structure Save Press enter to save in your request Select : F1 Double click assignments folders
[email protected] Page 51
Select new entries button Assignment : 01 Text : Vehicle expenses allocation Save Select : 01 Double click on source folder From cost element : 400310 Petrol expenses Save Press enter to save in your request Double click on settlement cost elements folder Select new entries button Receiver category : Select CTR cost center Settlement cost element : 1000001 Save Vehicle expenses i.e. 400310 petrol expenses to be allocated to cost element 1000001. Maintain settlement profiles: Path: SPRO --------- > Controlling --------- > Internal orders --------- > Actual posting --------- > Settlement --------- > Maintain settlement profiles Double click on maintain settlement profiles Select new entries button Settlement profiles : FSL1 Description : FSL settlement profile Allocation structure : F1 Select to be settled in full radio button Default object type : CTR cost center Select % settlement check box Select equivalence number check box Select amount settlement check box Under valid receivers For cost center : Select settlement required Max.no. distribution rules : 999 Residence time : 12 months Save Press enter to save in your request Maximum no of distribution rules 999 in live environment cost account will prepare the settlement rules before doing the settlement he will take Sr. person approval and execute the settlement Create rules in system up to 999 Max. Sr. person will not be available immediately store in the system up to 12 months max. Rule 1:
[email protected] Page 52
Order no.AP9Z1234 cost 10000 settle center Dept A 5000 B 3000 C 2000 Rule 2 Order no.AP9Z1234 cost 10000 settle center Dept A 40% B 50% C 10% Rule 3 Order no.AP9Z1234 cost 10000 settle center Dept A 3 : B 5 : C 2 Maintain number range for settlement documents: Path: SPRO --------- > Controlling --------- > Internal orders --------- > Actual posting --------- > Settlement --------- > Maintain number range for settlement documents (Tr.code is SNUM) Select maintain group’s button Double click on FSL Select Standard accounting document check box From the menu select Edit à Assign element group Save Ignore the message press enter Define order type (KOT2_OPA) Select new entries button Order category : Select 01 Internal order (controlling) Enter Give the order type : FSLV Description : Vehicle order type FSL Settlement profile : FSL1 Budget profile : 000001 (General budget profile) Object class : Overhead costs Select release immediately check box We get a message no. range not process e enter Save Ignore the message press enter save in your request Select assign /Change intervals button beside no. range interval Double click on FSLV Select motor pool A-ZZZZZZZZZZZZZZ external check box From the menu select Edit ------ > Assign element group. Save Ignore the message press enter
[email protected] Page 53
Define co.no.range interval for the business truncation K0A0-Actual settlement. Use the transactions code (KANK) Give the controlling area : FSL Select maintain group’s button Double click on KOAO actual settlement Select co.no.range interval for FSL check box From the menu select Edit --- --------- > Assign element group. Save Ignore the warning message press enter END USER AREA: Creation of internal order (KO01) Give the order type : FSLV Enter Give the order : AP9Z1234 Description : Vehicle no.AP9Z1234 Company code : FSL Business area : FSLH Select control data tab Deselect statistical order check box Select settlement rule button Category : CTR cost center Settlement receiver : Dept A Give the percentage % : 50 One more Category : CTR Settlement receiver : Dept B Percentage % : 30 Category : CTR Settlement receiver : Dept C Percentage % : 20 Save Ignore the warning message press enter Posting of petrol exp F-02 Give the document date : Today’s date Type : SA Company code : FSL Posting key : 40 Account no. : 400310 petrol exp.
[email protected] Page 54
Enter Give the amount : 10000 Give the order no. : AP9Z1234 Text : Petrol exp. Posting key : 50 Account no. : 200105 SBI current account Enter Amount : * Business area : FSLH Text : + From the menu select menu document ------- > Simulate and save Actual settlement : Path: Accounting --------- > Controlling --------- > Internal order --------- > Period end closing --------- > Single functions --------- > Settlement --------- > Individual processing (K088) Give the order : AP9Z1234 Settlement period : 5 (current month) Fiscal year : 2011 Deselect test run check box Select check transaction date check box Select execute button Select details list button We have posted to order AP9Z1234 10000 I Create order with FSKV and in the oreder to Dept A 50% Specified B 30% C 20% I In order type FSLV given settlement profile FSL1 I In settlement profile FSL1 kept the options open percentage/ Ratio / Amount specified receiver will be cost center assigned allocation structure F1 I In allocation structure F1 specified vehicle expenses 400310 cost to be allocated to cost centre by using secondary cost element 1000001
[email protected] Page 55
BUDGETING AND AVAILABILITY CONTROL
If actual amount exceeds 90% of budget i.e.90000 Or If the variance is above 20000 i.e actual 120000 Or Both Whichever activity comes first i.e 90000 Some companies: If actual amount exceeds 50% of budget go for option1 If actual amount exceeds 90% of budget go for option 2 If actual amount exceed 100% of budget go for option 3 When we do budgeting it generate a Co document -to give No. range interval only for 04 for budgeting (Hard coded by SAP) No. range interval is given at client level amt not controlling area level it is not year specific Maintain no. range for budgeting: Path: SPRO --------- > Controlling --------- > Internal orders --------- > Budgeting / availability control --------- > Maintain no. ranges for budgeting (Tr code is OK11) Select change intervals button
Planning i) Planning will be made each cost
element wise in the order ii) Planning will be made period wise in a
year iii) Micro level
Budgeting i) Budget will be made order wise
ii) Budget will be made year wise
iii) Macro level
For budgeting SAP has given availability control Order AP9Z1234 For year 2011 budget amount 100000 Option :1 Option: 2 Option: 3 Message Message to Error
to user user and message inform to budget manager
[email protected] Page 56
Define tolerance limits for availability control Path: SPRO --------- > Controlling --------- > Internal orders --------- > Budgeting / availability control --------- > Define tolerance limits for availability control Select new entries button Controlling area : FSL Profile : select 000001 General budget profile Tr.group : ++ all activity groups Action : select 2 warning with mail to person response Usage : 90 Save Press enter to save in your request Specify exempt cost elements from availability control Path: SPRO --------- > Controlling --------- > Internal orders --------- > Budgeting / availability control --------- > Specify exempt cost elements from availability control AP 9Z1234 Budget amount 100000 We have considered: Driver’s salary is fixed cost or known cost Petrol expenses Repairs Insurance Depreciation We can give a condition if we post to a/c no 400100 drivers salary a/c it exceeds 90% of budget don’t give warning and message to budget manager. Select new entries button Controlling area : FSL Cost element : 400100 Salaries account Save Press enter to save in your request Maintain budget manager Path: SPRO --------- > Controlling --------- > Internal orders --------- > Budgeting / availability control --------- > Maintain budget manager Select new entries button Controlling area : FSL Order : FSLV Object class : OCOST (Overhead cost) User name : SAPUSER (budget manager) Save Press enter to save in your request
[email protected] Page 57
END USER AREA Budgeting order wise Path: Accounting --------- > Controlling --------- > Internal order --------- > Budgeting --------- > Original budget --------- > Change (Tr code is K022) Controlling area : FSL Enter Order : AP9Z1234 Select original budget button For the period 2011 budget amount : 100000 Overall budget : 100000 From the menu select Extras --------- > Availability Control --------- > Activate Save Posting of petrol expenses (F-02) Budget amount 100000 If it excess 90% Less: already posted for real order 1000/80000 then it gives message If actual amount exceeds Give the document date : Today’s date Type : SA Company code : FSL Posting key : 40 Account no. : 400310 Petrol expenses Enter Give the amount : 82000 Order : AP9Z1234 Text : Petrol expense Posting key : 50 Account no. : 200105 SBI current account Enter Give the amount : * Business area : FSLH Text : + From the menu select Document - --------- > Simulate and save Ignore the message press enter To view in box of the budget manager Path: SAP Menu --------- > Office -------- > Work place (Tr code is SBWP)
[email protected] Page 58
Select inbox folder We get a message accounting document no.
PROFIT CENTER ACCOUNTING This is used to view profitability division wise /product wise /location wise if business area is not use in FI
2 scenarios
1st scenario HYD Location Business area and | Profit centre ---------------------------------------------------- | | | Steel Cement Pharma Division Division Division 2nd scenario HYD BGL MOM Business area | | | or Steel Cement Pharma profit center Division Division Division The advantage of profit center accounting is it derives profit center automatically though derivation rules. A) In case of expenditure Tough cost centers B) IN case revenues Automatic account assignment C) In case of balance sheet itmes for sundry debtors and creditors balance sheet
adjustment to run other accounts at the time of posting we can select.
Eg: cost centre dept A Cost centre dept A is working for profit center steel assign steel profit center in cost center dept A At the time of posting to salaries in dept A Salaries a/c Dr 200000 cost center dept A To Bank 200000
[email protected] Page 59
Once we save cost center dept A will be updated with 200000 also profit center steel will be updated with 200000 due to derivation rule. We have to create dunning profit center. At the time of posting, if there is no derivation rule for any transaction, system automatically updates dummy profit center. Then we transfer form dummy profit center to respective center also Create derivation rule so that future transactions will go to respective profit center and not go to dummy profit center. Set controlling area (OKKS) Path: SPRO --------- > Controlling --------- > Profit center accounting --------- > Basic settings --------- > Set controlling area Give the controlling area : FSL Enter Maintain controlling area settings: (OKE5) Path: SPRO --------- > Controlling --------- > Profit center accounting --------- > Basic settings --------- > Controlling area settings --------- > Maintain controlling area settings Standard hierarchy : FSL Select elimination of internal business volume check box Profit center local currency type : Select 20 Controlling area currency Select confirm button Select store truncation currency check box Save Elimination of internal business volume Purchase Material no. 1 Profit center steel Order Vendor no. 1234 | Plant HYD | Profit center Steel | Qty 1 Kg | Rate 200 Goods Receipt When we receive 1kg material at Rs 200 our profit center steel should not up date with 200+200- it has to take only Rs 200. Create dummy profit center Path: SPRO --------- > Controlling --------- > Profit center accounting --------- > Master data --------- > Profit center --------- > Create dummy profit center(Tr code is KE59)
[email protected] Page 60
Double click on dummy profit center Give the dummy profit center : FSL dummy Select basic data button Name : FSL dummy Description : Dummy profit center for FSL Profit center group : FSL Save Set control parameters for actual date: Path: SPRO --------- > Controlling --------- > Profit center accounting --------- > Basic settings --------- > Controlling area settings --------- > Activate direct postings --------- > Set control parameters for actual data (Tr code is 1KEF) Select new entries button From year : 2011 Select Line items check box Select online transfer check box Save Maintain plan versions: Path: SPRO --------- > Controlling --------- > Profit center accounting --------- > Basic settings --------- > Controlling area settings --------- > Activate direct postings --------- > Plan version --------- > Maintain plan version Select version : 0 Plan /Actual Version Double click on settings for profit center accounting folder Select new entries button Year : 2011 Select online transfer check box Select line items check box Exchange rate type : B (bank selling rate) Save Press enter to save in your request Define no. ranges for local documents: We have cost center dept A Cost center dept A is working for profit center steel We have not assigned profit center steel in cost center dept A We have posted entry Salaries a/c Dr 100000 cost center Dept A To Bank 100000
[email protected] Page 61
It updates cost center dept A It updates profit center dept dummy After wards we transfer values from dummy profit center to profit center steel No FI document will be generated No co document will be generated Only profit center document will be generated. Path: SPRO --------- > Controlling --------- > Profit center Accounting --------- > Actual postings --------- > Basic settings: Actual --------- > Define number ranges for local documents (Tr code is GB02) Select maintain group’s button Select actual document from direct posting with GB01 check box From the menu select interval àMaintain Give the company code : FSL Enter Select interval button Year : 2011 From no : 1 To : 100000 Enter and save Ignore the warning message Press enter Select back arrow Select planned doc.with direct posting with GB01 check box Form the menu select interval --------- > maintain Give the company code : FSL Enter Select interval button Year : 2011 From no. : 100001 To no. : 200000 Enter and save Ignore the warning message Creation of profit center: Path: Accounting --------- > Controlling --------- > Profit center accounting --------- > Master data --------- > Profit center --------- > Individual processing --------- > Create (Tr code is KE51) Give the profit center : Steel Enter Analysis period to : 01.04.2011 to 31.12.9999
[email protected] Page 62
Name : Steel Long text : Profit center steel Person responsible : Mr A Profit center group :FSL select activate button (Shift+F1) One more profit center Profit center : Cement Enter Name : Cement Long text : Profit center cement Person responsible : Mr B Profit center group : FSL Select activate button Create account groups Path: Accounting --------- > Controlling --------- > Profit center accounting --------- > Master data --------- > Account group --------- > create (Tr code is KDH1) Give the account group name : PLITEMS ( Profit & Loss) Enter Description : P & L accounts for FSL Select insert account button From : 300000 To : 499999 Save Select Back Arrow Account groups : BSITEMS Enter Description : Balance sheet accounts for FSL Select insert account button Form : 100000 To : 299999 Save Assign profit center in cost center Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Master data --------- > Cost center --------- > Individual processing --------- > Change (KS02) Give the cost center : Dept A Enter
[email protected] Page 63
Give the profit center : Steel Select save button or Ctrl+S Ignore the warning message press enter Cost center : Dept B Enter Profit center : Cement Save Ignore the warning message press enter Creation of sales account as revenue element (FS00) Give the GL account no. : 300000 Sales A/c Company code : FSL Select edit cost element button Enter Cost element category : Select 11 Revenues Save Maintain automatic account assignment of revenue elements Path: SPRO --------- > Controlling --------- > Profit center accounting --------- > Actual postings --------- > Maintain automatic account assignment of revenue elements (Tr code is OKB9) Select new entries button Company code : FSL Cost element : 300000 Sales A/c Account assignment details : Select 2 Business area is mandatory Save Press enter to save in your request Select company code : FSL Double click on detail per business area /valuation area folder Select new entries button 2 scenarios: 1st scenario: HYD Location business area and I Steel Cement Pharma profit center Division Division Division 300000 Sales steel HYD - --------- > Steel
[email protected] Page 64
300001 Sales cement HYD -- --------- > Cement 300002 Sales pharma HYD -- --------- > Pharma Scenario 2: HYD BGL MUM Business area | | | or
Steel Cement Pharma Profit center Division Division Division
300000 Sales account HYD - --------- > Steel
BGL - --------- > Cement Mum - --------- > Pharma Business area : FSLH Profit center : Steel Business area : FSLB Profit center : Cement Save Choose addition balance sheet and p & L accounts Applicable for second scenario: Application for second option Same path à Select choose accounts (Tr code is 3KEH) Select new entries button Account from : 100000 Account to : 299999 Default profit center : Steel Save Press enter to save in your request Select profit center determination button Select crate step button Step description : Profit center derivation though business area for balance sheet
items. Select drop down button under name column Select GSBER businesses area Save Select maintain rule values button Select source field intervals on /off button Account no.100000 To account no.299999
[email protected] Page 65
Business area : FSLH Profit center : Steel Account no : 100000 To account no. : 299999 Business area : FSLB profit center : Cement Save END USER AREA
1) Planning profit center wise for p & L items Path: Accounting --------- > Controlling --------- > Profit center accounting --------- > Planning --------- > cost /Revenues --------- > Change (Tr code is 7KE1) Version select : 0 From period : 5 To period : 5 Fiscal year : 2011 Company code : FSL Profit center : Steel Select next page or page down button Account group : PLITES Select form based radio button Select overview screen button Text For Account no. Profit center Reporting currency Sales a/c 300000 500000 - (minus sign) Salaries a/c 400100 400000 Save Document 100001 was saved Planning profit center wise for balance sheet items (Only for second scenario) Path: Accounting --------- > Controlling --------- > Profit center accounting --------- > Planning --------- > Balance sheet accounts change (Tr code is 7KE3) Version : 0 From period : 5 To period : 5 Fiscal year : 2011 Company code :FSL
[email protected] Page 66
Profit center :steel select next page or page down button Account group : BSITEMS Select form based radio button Select overview screen button Text For Account no. Profit center Reporting currency SBI RT/loan 100300 200000 - (minus sign) SBI ca a/c 200105 200000 Save
RECEIVABLES
Sales invoice Posting (F-22) Give the document date : Today’s date Type : DR Company code : FSL Posting key : 01 Account no. : 3000401 Enter Amount : 475000 Business area : FSLH Text : sales invoice posting Posting key : 50 Account no. : 300000 (Sales a/c) Enter Amount : * Business area : FSLH Text : + Form the menu selects Document -Simulate and saves 01 customer account dr 470000 50 to sales account 475000 If we post to 300000 sales a/c with B.area FSLH It updates profit center steel Calculate balance sheet adjustment in the month end Path: Accounting --------- > Financial Accounting -------- > General Ledger --------- > Periodic processing --------- > Closing --------- > Reclassify --------- > Balance sheet adjustment --------- > Calculate TR.code F.5D Company code : FSL Select execute button It takes first line item of 3(i) customer profit center steel based on 2nd line item sales a/c
[email protected] Page 67
01 customer debit 475000 FSLH steel profit center 3(iii) Transferring payables/ Receivables Path: Accounting --------- > Controlling --------- > Profit center accounting --------- > Actual postings -------- > Period end closing -------- > Transferring payables / Receivables TR.code 1KEK Controlling area : FSL Period : 5 Fiscal year : 2011 Company code : FSL Deselect test run check box Select line item check box Degree of detail in log: select detail log Select execute button Salaries posting (F-02) Document date : Today’s date Type : SA Company code : FSL Posting key : 40 Account no. : 400100 Salaries a/c Enter Give the amount : 325000 Cost center : Dept A Text : Salaries posting Posting key : 50 Account no. : 200105 SBI current account Enter Amount : * Business area : FSLH Profit center : Steel Text : + Document -simulate and save Salaries a/c Dr 325000 (cost center dept A) To SBI c.a 325000 (profit center steel) In dept A assigned profit center steel automatically It updates profit center steel To View profit center wise variance report for P & L items
[email protected] Page 68
Path: Accounting --------- > Controlling --------- > Profit center accounting --------- > Information system --------- > Repost for profit center accounting --------- > Interactive reporting --------- > Profit center group: Plan /actual /variance (Tr code is S_ALR_87013326) From period : 5 (Current /Running month) To period : 5 Fiscal year : 2011 Plan version : 0 Profit center values : steel Profit / loss account groups : PLITEMS Select execute button To view variance report profit center wise for balance sheet items: Path: Accounting --------- > Controlling --------- > Profit center accounting --------- > Information system --------- > Repost for profit center accounting --------- > Interactive reporting --------- > Profit center group: Balance sheet accounts plant / Actual /Variance (Tr code S_ALR_87013336) From period : 5 (Running month) To period : 5 Fiscal year : 2011 Plan version : 0 Profit center values : Steel Balance sheet account group : BSITEMS Execute Transferring values from one profit center to another profit center Cost center dept A is works for profit center steel and profit center Cement We can assign only one profit center in cost center Assigned profit center steel in the month end Transfer values from steel profit center to cement profit center Manual transfer through cycles No.FI document will be generated No.CO document will be generated Only profit center (loacal) document will be generated. Path: Accounting --------- > Controlling --------- > Profit center accounting --------- > Actual postings --------- > Profit center document --------- > Enter (Tr code is 9KE0) Layout select 8A-001 document : Profit center /account
[email protected] Page 69
Select execute button Company code : FSL Select Enter screen button Profit center : Steel Account no. : 400100 Salaries In profit center local currency : 100000 -(with minus sign) Profit center : Cement Account no. : 400100 Salaries Amount : 100000 (without minus sign) Save
INTEGRATION Organization structure: FI: Business area Company | Company code MM: - SD:
Business area à Plant : Factory Sales organization Company code level / I : Branch | Regional/ locations I : Port | | Storage locations: Raw material Distribution-> Direct sales /sales : Packing material Channel through Agents : Finished goods | |
: Stores Divisions - > Steel division, Cement division. Why we create port as a plant: Export sale - Terms of delivery-FOB (Free on Board) ownership will be transferred once we kept the martial on ship. HYD Chennai Customer Factory Port If the material damaged in transit FSL is responsible since owner ship is not transferred. Business area will be assigned to plants Plants will be assigned to sales organization Business area will be assigned to sales organizations.
[email protected] Page 70
In SD module, combination of sales organization, distribution channel and division they call it as One sales area. Sales Area 1 Sales Area 2 Hyd location (sales Org) Hyd location (Sales org) | | Direct sales Through agents | | Steel Steel Movement types: There are Similar to posting keys in FI Movement type MM
101 Material receipt against purchase order /production order 102/122 Reversal of 101 201 Issue to cost centers 202 Reversal of 201 261 Issue to orders 262 Reversal of 261 521 Production receipt without production orders. 522 Reversal of 521 561 Opening stocks taking 562 Reversal of 561 601 Delivery (sales) 602 Reversal of 601 Difference between 201 and 261 Cost centers Dept A Dept B Dept C Issue material Production order 1 (Movement type 261) Production order 2 Stores items to issue: (Mov.type 201) Production order 3 (cost center 201) Material issue is identifiable to production orders we use movement type 261 Material issue is not identifiable to production orders we use movement type 201 Transaction key /process key a) BSX Inventory postings
[email protected] Page 71
b) WRX Goods receipt /Invoice receipt (GR/IR clearing) c) PRD Price difference /Production order differences d) GBB Offsetting entry for inventory postings (i) VBR: consumption (ii) BSA: Opening stocks (iii) VNG: Scrapping (iv) ZOF: Production receipt without production order (v) AUF: Production receipt with production order
(vi) VAY: Delivery where sales account is created as revenue element (CO implemented)
(vii) VAX: Delivery where sales account is not created as revenue element (Co not implemented)
(viii) AUA: production order differences Eg: Raw material consumption Entry:
Raw material consumption Dr 400000 To Inventory raw material 200121 For GBB VBR Assign account no.400000 For BSX Assign account no.200121 Valuation class: Valuation class determines the GL accounts to be posted automatically.
A) Raw materials: 4 valuation classes Local purchase
Imported purchase Inter unit transfer Inter company purchases
B) Stores : 2 valuation class Local purchase Imported purchase
c) Finished goods: 1 valuation class Own manufacturing
Valuation grouping code / valuation modifier /Valuation modification key: Company codes FSL FCL FIL Chart of accounts FSL (all co. Codes are using same chart of accounts) Plants HYD-BGL HYD-MUM BGL-MUM Local raw materials RM1- RM2 RM2-RM1 RM3-RM1 When we purchase raw material we use only one a/c 200121 -Inventory raw material local
[email protected] Page 72
When we use same chart of accounts for numbers of company codes, Instead of assigning accounts number of times, assign only one time by using valuation grouping code. Valuation Chat of accounts Company code Valuation Areas Plants Grouping HYD FSL FSL X BGL FSL FSL X BGL FSL FCL X MUM FSL FCL X HYD FSL FIL X MUM FSL FIL X For X we assign accounts. Interview question: Can we have plant wise separate accounts it is possible to create pant wise accounts by using valuation modifier or valuation grouping code or valuation modifier key Valuation Chat of accounts Company code Valuation Areas Plants Grouping HYD FSL FSL X BGL FSL FSL Y HYD FSL FCL X MUM FSL FCL Y BGL FSL FIL X MUM FSL FIL Y For inventory raw material local for plant HYD X -200121 inventory RM. Local For plant BGL Y - 200121 Inventory RM Local Material types Price controls Raw materials ROH V-Moving average price purchase cost Stores & spares ERSA V-Moving average price purchase cost Packing & material VERP V-Moving average price purchase cost Finishing goods FERT S-Standard price RM cost + Overheads Semi finished goods Purchased HALB V-Moving average price Purchase cost Produced HALB S-Standard price RM cost + Overheads Trading goods HAWA V-Moving average price Purchase cost
[email protected] Page 73
Services DIEN Differences between semi finished goods, purchased and produced Issue RM cycle time 15 days finished goods
1 semi finished goods purchased: marketing dept got an order, customer wants material with in 3 days purchase a material where processing of A,B,C completed do only dept B processing and take finished goods
2 Semi finished goods produced: Dept A
Semi finished goods purchased Dept A Dept B Dept C Dept D Marketing dept got an order customer wants material after B processing Take production after B processing and sell Trading goods: Marketing dept got an order customer wants material today it self Buy finished goods in the market and sell the finished goods to customer without doing any processing Services: Plant is having operating capacity No sales orders Do Job work for others We get job work charges or Material Does not belong to us
Material types are similar to account groups in FI There we create GL masters here we create material masters. GL master are created under account groups where as material masters are created under material type. Material master is created at plant level-when number of plants are using the same material it will be extended(copied) to other plants. We can open 2 periods at a time.
Open material periods June July. When we open Aug-Automatically June will be closed. When we crate material master -We will have number of tabs (Views) 1 Basic data 2 Purchase view 3 Sales data 4 MRP data 5 Quality 6 Ware house management 7 Accounting 8 Costing
[email protected] Page 74
Material management: MM Flow A) Material requisition By production Dept inform Stores dept B) Purchases requisition By stores to purchases C) Purchase dept Call for enquiries, By purchase Dept. Get quotations and do price comparisons D) Create purchase order Vendor number, Material Quality, Rate, Plant, Company code Delivery terms, payment terms, Purchase organization E) Release purchase ordre It is optional It will work through work flow Eg: If P.O value is less than Rs.10000 To be released by manager purchases If P.O value is Rs.10000 and above To be released by GM(Purchases) And less than 100000 if P.O value is 100000 and above To be released by Director Once we save the purchase order, based on the value it goes to the inbox of the command authorized person, till is releases we can’t take goods receipt.
F) Goods receipt: against purchase order Automatic entry Inventory RM local DR 100 Balance sheet current asset BSX To GR/IR clearing RM local 100 Balance sheet current liability WRX
(Qty in GR*Rate as per P.O) 1kg x 100
G) Invoice verification: Against PO Automatic entry
GR/IR clearing RM local DR 100 Balance sheet CL WRX To vendor a/c 100 Balance sheet CL party no is taken From PO,
H) Raw material consumption: Automatic entry
RM Consumption Local DR 100 P & L Debit GBB VBR To inventory RM local 100 BS C/A(Current Asset) BSX
(Qty consumption*Material average price) 1kg x 100rs
I) Wages payment : Wages A/c DR 20 P & L Debit To Bank 20 BS CA
[email protected] Page 75
K) Production Receipt: At product cost Inventory FG DR 120 BS C/A BSX To INC/DEC in stocks FG 120 P & L Credit GBB
ZOF - In case of on production order /GBB AUF -in case of production order (PP module implemented) (Qty produced * product cost) 1kg *120 Rs
SD steps L) Delivery: At product cost INC /DEC in stocks FG DR 120 P & L Credit GBB VAX -If sales account is not created as
revenue element (Co not implemented /GBB VAY -If sales account is created as revenue element (Co Implemented)
To Inventory FG 120 BS C/A BSX (Qty delivered * product cost) 1kg *120 Rs
M) Sales billing:
Customer A/c DR 150 BS C/A customer number is taken from sales order To Sales 150 P & L credit ERL ( Qty sold * selling price) kg * 150 Rs Profit & Loss account
H) RM consmn local 100 L)Sales 150 Wages 20 J)INC/DEC STK FG 120 Net profit 30 K)INC DEC STK FG -120 0 ------- -----
150 150 === ===
Balance Sheet Surplus in P & L Account 30 Bank -20 Sundry creditors RM 100 Sundry debtors 150 GR/IR CLRG RM LCL 100 INV RM LCL 100 GR/IR CLG RM LCL - 100 0 INV RM LCL -100 0 0 INV FG 120 INV FG -120 0 130 130
[email protected] Page 76
Integration steps:
A) In material master we specify valuation class B) For valuation class we assign GL accounts based on the nature of transaction C) At the time of material receipt/Issue stores person enters movement types/ material
number / quantity. Our accounts will be up dated automatically based on accounts assignment to valuation class which is specified in material master
Eg: Material no. Valuation Inventory postings GR/IR Consumption
Clearing RM1 (local) 3000 RM 200121-INV-RM 100520-GR/IR 400000-RM
local (GBB VBR) RM 2 3001 RM 200122 Inv.rm.imp 100521 -GR/IR 400001 RM con IMP imported Local purchase: 1. Purchase order: Vendor -1234 Material -RM1 Qty-1000 Kgs Rate 5 Rs Save P.O.No.1 2. Goods receipt: against-P.O No.1 Movement Type: 101 Debit BSX Credit WRX Material RM1 3000 Qty 400 kgs Save Debit 200121 Inv RM LCL 2000 Credit 100520 GR/IR CLRG RM LCL 2000 (Qty IN GR *Rate as per P.O) (400kgs * 5 Rs = 2000) Here generated 2 documents Material document 500001 FI document 100001 3.Raw material consumption: Movement type 201/261 Debit GBB VBR
Credit BSX Material RM1 3000 Qty 100 Kgs
[email protected] Page 77
save 400000 RM Consumption LCL DR 500 200121 Inventory RM Local 500 (Qty issued * Moving average rate) (100kgs * 5 Rs) Material document 500002 FI document 100002 4. Purchase order cration: Vendor -5678 Material -RM2 Qty-1Kg Rate -200 Save PO No.2 5. Goods receipt: against PO No.2 Movement type: 101 Debit BSX Credit WRX Martial RM2 3001 Qty 1 Kg Save Material Doc No.200003 200122 Inventory RM IMP DR 200 100521 GR/IR CLRG RM IMP 200 (Qty IN GR* P.O price) 1*200 Here generated 2 documents Material document 500003 FI document 100003 Material returns: Material doc no.500003 Movement Type 102/122 Debit WRX Credit BSX Material RM2 3001 Qty 1 Kg Save 100521 GR/IR CLRG RM IMP DR 200 200122 Inventory RM IMP 200 (Qty returned * Moving AVG price) 1kg * 200 Rs Here generated 2 documents Material document 500004 FI document 100004
[email protected] Page 78
Price differences Batch method: moving AVG Method 1 stocks full available 2 stocks partly available 3 stocks not available
1 batch method: purchase order price 10 rs Material RM 1 Lot Qty Rate Amount 1 Rawmaterial receipt 1 100 10 1000 Dr INV RM LCL 1000 BSX To GR/IR/CLRG RM LCL 1000 WRX 2 Rawmaterial receipt 2 50 40 2000 Dr INV RM LCL 2000 BSX 150 3000 To GR/IR/CLRG RM LCL 2000 WRX
3 30 10 300 120 2700 3 Material consumption ____ 140 RM consmn LCL Dr 300 GBB VBR 120 2840 To INV.RM.LCL 300 BSX Break up: 1 70 12 840 4 Invoice verification 2 50 40 2000 GR/IR/CLRG RM LCL Dr 1000 WRX Inv RM LCL Dr 140 BSX (70x2) Price difference RM LCL Dr 60 PRD (30x2) To Party a/c 1200 (vendor no.is take From P.O) Presentation in accounts RM consumption RM consumption Local 300 +/- price difference RM LCL 60 360 Some consultants for PRD assign a/c price difference RM LCL others assign for PRD RM consumption Local a/c Moving average method: stock fully available Material - RM1 PO Price : 10 Invoice price Rs.12 Qty rate amount 1. material receipt Bill qty 100 10 1000 Inv.RM local DR 1000 BSX 50 40 2000 To GR/IR CLRG RM LCL 1000 WRX ---- ------ 2. Material receipt
[email protected] Page 79
150 3000 Inv RM local DR 2000 BSX 30 20 600 To GR/IR CLRG RM LCL 2000 WRX
---- ----- Average bill 120 2400 3. Raw material consumption qty 200 RM consumption LCL Dr 600 GBB VBR ---- ----- To Inventory RM LCL 600 BSX 120 2600 4. Invoice verification
GR/IR CLRG RM LCL DR 1000 WRX Inv RM LCL Dr 200 BSX To Party 1200 vendor is taken from PO Consumption rate: Value / Qty 3000/150=20 Next consumption Avg Value / Qty 2800/120=21.67 method moving average method Stocks partly available Material - RM1 PO Price : 10 Invoice price Rs.12 Qty rate amount 1. material receipt Bill qty 100 10 1000 Inv.RM local DR 1000 BSX 50 40 2000 To GR/IR CLRG RM LCL 1000 WRX ---- ------ 2. Material receipt
150 3000 Inv RM local DR 2000 BSX 110 20 2200 To GR/IR CLRG RM LCL 2000 WRX
---- ----- Average bill 40 800 3. Raw material consumption qty 80 RM consumption LCL Dr 2200 GBB VBR ---- ----- To Inventory RM LCL 2200 BSX 40 880 4. Invoice verification
GR/IR CLRG RM LCL DR 1000 WRX Inv RM LCL Dr 80 BSX Price difference 120 PRD To Party 1200 vendor is taken from PO Consumption rate Value / Qty 3000/150=20 Next consumption rate: Value qty 880/40=22.00 In batch method -It has checked batch wise for the material. In this method -it has checked material wise.
[email protected] Page 80
4. Method-moving average method Stocks not available safety stocks Material - RM1 PO Price : 10 Invoice price Rs.12 Qty rate amount 1. material receipt Bill qty 100 10 1000 Inv.RM local DR 1000 BSX 50 40 2000 To GR/IR CLRG RM LCL 1000 WRX ---- ------ 2. Material receipt
150 3000 Inv RM local DR 2000 BSX 150 20 3000 To GR/IR CLRG RM LCL 2000 WRX
---- ----- Average bill 0 0 3. Raw material consumption qty 80 RM consumption LCL Dr 3000 GBB VBR ---- ----- To Inventory RM LCL 3000 BSX 40 880 4. Invoice verification
GR/IR CLRG RM LCL DR 1000 WRX Price difference 200 PRD To Party 1200 vendor is taken from PO Consumption rate Value / Qty 3000/150=20 Other options available: 1.along with material receipt bill comes, before taking GR change price in purchase order when we take goods receipt at new price it takes no price difference 2.in the latest version SAP has given the facility when we do invoice verification we have the option to add to material or change to accounts the price difference.
Sales and Distribution Flow:
1. Inquiry and quotation: Sales dept get inquires from different customer’s sales dept will send quotations
2. Customer raises purchase order
3. Sales dept raises sales order : Customer no/Material no./ plant/ sales organization/ Qty/ price/ Delivery terms / Payment terms
4. Delivery against sales order
[email protected] Page 81
A) Delivery without post goods issue (Delivery without PGI) ownership is not transferred.
Eg. Export sales -Terms of delivery -FOB (Free on board) Hyderabad Factory Chennai Port Customer Delivery without PGI Delivery with PGI
No FI document FI document Only material document Material document FI document : At product cost
Increase /Decrease in stocks FG DR GBB VAY-If sales account is created as revenue
element (Co implemented)1 GBB VAX if sales account is not created as revenue element (Co not implemented)
To inventory FG BSX
B) Delivery with Post Goods Issue (Delivery with PGI) Eg. Local sales terms of delivery -Ex works Hyderabad factory Customer Delivery with PGI
Sales Billing: against delivery entry Customer account DR customer no is taken from sales order To Sales ERL IN SD Module-Pricing procedure Eg: local billing Basic price (A) X Excise (B) % on A Basic+Excise(A+B)=C X Sale tax (D) % on C Customer Debit (C+D)` X Eg: Export billing Basic price (A) X FI consultant job: Assignment of accounts Condition type: KOFI (Account assignment-FI) KOFK (Account Assignment -CO)
[email protected] Page 82
Assignment of accounts 1 2 3 4 5 6 7 8 Application area
Condition type
Chat of accounts
Sales origination
Account assignment group for customers
Account assignment group for materials
Account keys
GL account
V-Sales & Distribution
KOFI FSL HYD 01 03 ERL 300005 - Sales Local own goods
V-Sales & Distribution
KOFI FSL HYD 01 01 ERL 300006-Sales local trade goods
V-Sales & Distribution
KOFI FSL HYD 02 03 ERF 300007 Sales export goods
V-Sales & Distribution
KOFI FSL HYD 01 03 ERL Sales revenue
400320 -Freight Local own goods
01-Domestic revenues
01 Traded goods
ERF Freight Revenues
02-Foreign revenues
02 Services ERB-Rebates /Trading Discounts
03-Affliated company revenues
03 Finished goods
ERS Sales Deductions
Note : ERS : Sales commission 400320 freight local own goods Bank 1000 From customer 1000 Reimbursement of expenses
[email protected] Page 83
MM CUSTOMIZATION MM consultant job
1. Define Plants Path: SPRO --------- > Enterprise structure --------- > Definition --------- > Logistic general --------- > Define copy, delete check plant. Double click on define plant Select new entries button Plant : FSLP Name : FSL HYD Factory plant Factory calendar : Select F1 or 01 (F1= FSL HYD Factory Calendar) Save (01=Standard calendar) Give the name : FSL Hyderabad factory plant Country : IN Enter Select create request button Short description : MM customization for FSL Press enter Enter once again to save in the request Define division: Path: SPRO --------- > Enterprise structure --------- > Definition --------- > Logistic general --------- > Define copy, Delete, check division.
Double click on define division Select new entries button Division : FS (It is a text filed) Name : Steel Division Save Press enter to save in your request Maintain storage location
Path: SPRO --------- > Enterprise structure --------- > Definition --------- > materials management --------- > Maintain storage location (OX09)
Give the plant : FSLP Enter Select new entries button
[email protected] Page 84
Give the storage location : HYD Description : Hyderabad storage location Save Press enter to save in your request Maintain purchasing organization
Path: SPRO --------- > Enterprise structure --------- > Definition --------- > materials management --------- > Maintain purchasing organization
Select new entries button Purchase organization : FSLR Description : FSL Purchase organization Save Press enter to save in your request Assign plant to company code:
Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > logistics General --------- > Assign plant to company code ( Tr code is OX18) Select new entries button Company code : FSL Plant : FSLP Save Press enter to save in your request Assign business area to plant/valuation area and division Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > logistics General --------- > Assign business area to plant/valuation area and division Select plant /valuation area -Division button Select new entries button Plant : FSLP Division : FS Business area : FSLH Save Press enter to save in your request Assign purchasing organization to company code Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Materials management --------- > Assign purchasing organization to company code
[email protected] Page 85
Select position button Give the purchase org : FSLR Enter For FSLR assign company code FSL Save Press enter to save in your request Assign purchasing organization to plant: Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Materials management --------- > Assign purchasing organization to plant Select new entries button Purchasing org : FSLR Plant : FSLP Save Press enter to save in your request
Define material groups: ( OMSF) Path: SPRO --------- > Logistic general --------- > Material master --------- > Settings for key fields --------- > Define Material groups. Select new entries button Material group : FSLC Material groups description : Chemicals Press enter to save in your request Maintain compafny code for material management: Path: SPRO --------- > Logistic General --------- > Material master --------- > Basic settings --------- > Maintain company code for materials management Select position button Give the comp code : FSL Enter Year : 2011 Period : 4 (July) Note: This period enter carefully, if you once enter not modified
Select ABP check box (ABP stands for Allow Back Period Posting) Save Ignore the warning message press enter Press enter to save in your request
[email protected] Page 86
Define attributes of material types: Path: SPRO --------- > Logistic General --------- > Material master --------- > Basic settings --------- > Material type --------- > Define attributes of material types. Select position button Select material type : ROH (Raw materials) Enter Select ROH Double click on quantity / Value updating folder Select position button Valuation area : FSLP (Nothing but plant) Enter Select Qty updating check box Select value updating check box Save Press enter to save in your request Select back arrow Select material type FERT for finished product Double click quantity / value updating folder Select position button Valuation area : FSLP Enter For valuation area FSLP select quantity updating check box value updating check box Save Create purchasing groups: Path: SPRO --------- > Materials management --------- > Purchasing --------- > Create purchasing groups. Select new entries button Purchasing group : FSL Description : FSL RM purchasing group Save Press entr to save in your request Set tolerance limits for price variance for purchase order Path: SPRO --------- > Material management --------- > Purchasing --------- > Purchase order --------- > set tolerance limits for price variance
Select Tolerance key PE & SE for company code 1000 Select copy as button
[email protected] Page 87
For PE Company code FSL Enter For SE company code FSL Enter and save Press enter to save in your request Plant parameters: Path: SPRO --------- > Materials management --------- > Inventories management and Physical inventory --------- > Plant parameters Select plant 1000 Select copy as button Plant : FSLP Enter and save Press enter to save in your request Set tolerance limits for goods receipt Path: SPRO --------- > Materials management --------- > Inventories management and Physical inventory --------- > Goods receipt --------- > Set tolerance limits Select tolerance key B1, B2 & VP for company code 1000 Select copy as button Change the company code FSL for B1 Enter Change the company code FSL for B2 Enter Change the company code FSL for VP Enter and save Press enter to save in your request Maintain default values for tax codes Path: SPRO --------- > Materials management --------- > Logistics invoice verification --------- > Incoming invoice maintain default values for tax codes Select new entries button Company code : FSL Save Press enter to save in your request Set tolerance limits for Invoice verification: Path: SPRO --------- > Materials management --------- > Logistics invoice verification --------- > Invoice Block --------- > Set tolerance limits Select tolerance key (TIKY) BD and ST for company code 1000
[email protected] Page 88
Select copy as button Company code FSL for BD Enter Company code FSL for ST Enter Press enter save in your request Define automatic status change: Path: SPRO --------- > Materials management --------- > Logistics invoice verification --------- > Invoice verification in back ground --------- > Define automatic status change Select new entries button Company code : FSL Select save button or Ctrl+S Press enter to save in your request Group together valuation areas: Path: SPRO --------- > Material management --------- > Valuation and account assignment --------- > Account determination --------- > Account determination without wizard --------- > Group together valuation areas. Select position button Valuation area : FSLP Enter For valuation area FSLP assign valuation grouping code for X Save Press enter to save in your request Define valuation classes: Path: SPRO --------- > Material management --------- > Valuation and account assignment --------- > Account determination --------- > Account determination without wizard --------- > Define valuation classes Select valuation class button Select valuation class 3000 Raw materials local Select valuation class 7920 finished products Select copy as button Change the valuation class 3000 to FSL1 Change the description to Raw materials local Change valuation class 7920 to FSL2 Change the description to Finished product Enter and save
[email protected] Page 89
Press enter to save in your request Define No.range interval for material document: Path: SPRO --------- > Material management --------- > Inventory management and physical inventory --------- > Number assignment --------- > Define number assignment for material and physical inventory document Select maintain group’s button Select material document for goods receipts check box From the menu bar select interval --------- > Maintain Keep the cursor on the year From the menu bar select Edit -------- > Insert year Year : 2009 From number : 3000001 To number : 3100000 Enter Save Ignore the warning message press enter Select back arrow Select material document for goods movement and inventory difference check box From the menu bar select interval --------- > Maintain Keep the cursor on the year From the menu bar select Edit -------- > Insert year Year : 2011 From number : 3100001 To number : 3200000 Enter Save
FI consultants job: 1. Creation of GL masters FS00
A) Inventory RM local Current assets loans & advances B) Inventory finished goods -do- C) GR/IR clearing RM local Current liabilities & Provisions D) RM consumption local RM Consumption E) INC/DEC in stocks FG Increase /Dec in stocks
Give the GL account no : 200121 Company code : FSL Select with template button Give the GL account no : 200120 Inventory RM Company code : FSL
[email protected] Page 90
Enter Change the short text : Inventory RM local Change the GL a/c long text : Inventory RM local Select control data tab Tax category : select * (All tax allowed) Select posting without tax allowed check box Select create/Bank/Interest tab Field status group change : G006 Material accounts Select post automatically only check box Save All BSX account assignments we have to select post automatically only check box GL account no. : 200122 Company code : FSL Select with template button Give the GL a/c : 200121 Company code : FSL Enter Change short text : Inventory FG GL a/c long text : Inventory FG Save GL account : 100520 Company code : FSL Select with template button GL account : 100500 outstanding exp. Company code : FSL Enter Change short text : GR/IR clearing RM local GL account and long text : GR/IR clearing RM local Select control data tab Tax category : * Select posting without tax allowed check Sort key : 014 Purchase order Select create /bank /interest tab Field status group change to G045 (goods/Invoice received clearing accounts) Save G/L account : 400000 Company code : FSL Select with template button Give the GL account : 400100 Salaries a/c Company code : FSL Enter Select type/description tab Change the account group to RM consumption Change short text : RM consumption local
[email protected] Page 91
GL account long text : RM consumption local Select create /bank /interest tab Field status group to change to G003 (Material consumption accounts) Save Select edit cost element button Valid from : 01.04.2011 Enter Cost element category : Select 01 Save GL account : 300200 Company code : FSL Select with template button Change the GL a/c : 300100 Exchange gain Company code : FSL Enter Select type/Description tab Change account group : Increase /Decrease stocks Change short text : Increase/Decrease in stocks FG GL account long text : Increase/Decrease in stocks FG Select create/Bank/Interest tab Change field status group to G030 change in stock accounts Save *Assignment of accounts for automatic postings Path: SPRO --------- > Material management --------- > Valuation and account assignment --------- > Account determination --------- > Account determination without wizard --------- > Configure automatic postings (Tr code is OBYC) (MM to FI Integration) Select cancel button Select account assignment button Double click on BSX inventory posting Give your Chart of Accounts : FSL enter Select valuation modifier check box Select valuation class check box Save Valuation modified Valuation class Account
[email protected] Page 92
X FSL1 RM local 200121 Inventory RM local X FSL2 Finished products 200122 Inventory FG Save Press enter to save in your request Select back arrow Double click on transaction WRX GR/IR clearing account Select valuation modifier check box Select valuation class check box Save Valuation modifier : X Valuation class : FSL1 RM local Account no. : 100520 GR/IR clearing local Save Press enter to save in your request Select back arrow Double click on transaction GBB offsetting entry for Inventory posting Select General modification check box Select Valuation modifier check box Select Valuation class check box Save
Valuation modifier
General modification Valuation class Account
X VBR (consumption) FSL1 RM local 400000 RM consumption local
X ZOF (Production receipt without production order)
FSL2 Finished products
300200 Increase / Decrease stocks FG
X AUF production receipt with production order
FSL2 300200
X VAY (Delivery where sales account is created as revenue element Co implemented)
FSL2 300200
X VAX Delivery where is sales account is not created as revenue element CO not implemented
FSL2 300200
Save Press enter to save in your request Document types and no.ranges (OBA7)
[email protected] Page 93
Type No.Range WE : Goods receipt 50 WA : Goods issue 49 RE : Grass invoice receipt 51 Select type WE Select details button Select number range information button Company code : FSL Select change intervals button Select interval button No. range : 50 Year : 2011 From no. : 900001 To no. : 1000000 Enter and save Ignore the warning message press enter Select interval button Select back arrow 3 times Select type WA Goods issue Select details button Number range : 49 Select no.range information button Company code : FSL Select change intervals button Select interval button No.range : 49 Year : 2011 From no. : 1000001 To no. : 1100000 Enter and save Ignore the warning message press enter Select back arrow 3 times Select RE gross invoice receipt Select details button Select no.range information button Company code : FSL Select change intervals button Select interval button No.range : 51 Year : 2011 From no. : 1100001 To no. : 1200000
[email protected] Page 94
Enter and save Ignore the warning message press enter
MM end user area Creation of vendor master XK01: Give the company code : FSL Purchasing organization : FSLR Account group : FSL2 MM vendors for FSL Enter Give the name : FSLMM Vendor Country : IN Select next screen button 3 times Reconciliation account : select 100501 Sundry credit RM Sort key : 012 vendor Select next screen button Payment terms : 0001 Select next screen button 2 times Order currency : INR Payment terms : 0001 Select GR based invoice verification check box Save Creation of RM material master Path: Logistics --------- > Materials management --------- > Material master --------- > material --------- > Create (Genral) --------- > Immediately (Transaction code MM01) Material : FSLRM1 Industry sector : Mechanical engineering Material type : Raw material Press select views button Select basic data1, purchasing, general plant data/storage1/accounting1 and costing1 Select organization levels button (bottom side) Give the plant : FSLP Storage location : HYD Enter Give the description : Raw material 1 Basic unit of measurement : KG Material group : FSLC (Chemicals) Division : FS (Steel)
[email protected] Page 95
Select purchasing tab Purchasing group : FSL Select accounting one tab Valuation class : select BIL1 (RM local) Price control : select V moving average price Moving price : 75 Select costing 1 tab Select material origin check box Select save button or Ctrl+S To open material periods for August : Path: Logistics --------- > Materials management --------- > Material master --------- > Other --------- > Close period (Transaction code is MMPV) From company code : FSL Give the period : 5 (Aug) Fiscal year : 2011 Select check and close period radio button Execute Creation of Purchase order: Path: Logistics --------- > Material management --------- > Purchasing --------- > Purchase order --------- > Create --------- > Vendor/supplying plant known (The transaction code is ME 21N) Vendor : 4000101 Enter Give the purchasing organization : FSLR Company code : FSL Give the purchasing group : FSL Item : 10 Material : FSLRM1 PO quantity : 100 Kg Net price : 100 Plant : FSLP Give the currency : INR Save Note the purchase order no.4500017094 Goods receipt: Path: Logistics --------- > Material management --------- > Inventory management --------- > Goods movement --------- > Goods receipt --------- > for purchase order --------- > PO number known (The transaction code is MIGO)
[email protected] Page 96
Select goods receipt Give purchase order no.4500017094 Enter Quantity in delivery note : 1000 Select item ok check box Select where tab Storage location select : HYD Select save button or Ctrl+S Select display button Enter Select document information tab Select FI documents button BSX 200121 Inventory RM local 100000 FSLRM1 FSL1 WRX 100520 GR/IR CLRG RM local -100000 FSLRM1 FSL1 Qty .in (GR) *Rate as per PO 1000*100 Rs Invoice verification: To assign FSL tax to country India Path: SPRO -------- > Financial Accounting --------- > Financial accounting global settings --------- > Tax on sales/ purchase --------- > Basic settings --------- > Assign country to calculation procedure For country IN assign FSL TAX Save Save in your request. Invoice verification: Path: Logistics --------- > Materials management --------- > Logistics --------- > Invoice verification --------- > Document entry --------- > Enter invoice (Transaction code is MIRO) Compay code : FSL enter Give the invoice date : Today’s date Reference : Party bill no. 2345 Text : Invoice verification Purchase order : 4500017094 Enter Select calculate tax check box Tax code : VO (0% input tax)
[email protected] Page 97
Enter
Amount : 100000 Enter Select save button or Ctrl+s From the menu select invoice document - --------- > Display Select follow on document button 4000101 FSL MM Vendor 100000 From purchase order party no is taken WRX 100520 GR/IR CLRG RM local100000 FSLRM1 FSL1 Raw material consumption :
Path: Logistics --------- > Materials management --------- > Inventory management --------- > goods movement --------- > goods issue (Transaction code is MB1A)
Movement type : 201 Plant : FSLP Storage location : HYD Enter Give the cost center : Dept A Material : FSLRM1
Quantity : 60 Select save button or Ctrl+S From the menu select goods Issue - --------- > display Enter Select accounting documents button Select accounting document number WRX 200121 Inventory RM local 6000- FSLRM1 FSL1 GBB VBR 400000 RM consumption LCL 6000 FSLRM1 FSL1 Qty consumed * moving average price 60kg *100Rs To view stock Register:
Path: Logistics --------- > Materials management --------- > Inventory management --------- > Environment --------- > Stock for posting date (Transaction code is MB5B) Material no : FSLRM1 Company code : FSL Plant : FSLP Selection date : 01.04.2011 to 31.03.2012
[email protected] Page 98
Select valuated stock radio button Execute Interview question: Automatic clearing or how to see materials received and bills not received Path: Accounting --------- > Financial Accounting --------- > General ledger ---------- > Periodic processing --------- > Automatic clearing --------- > without specification of clearing currency F.13 Company code : FSL Select select GL accounts check box GL account : 100520 Deselect test run check box Select execute button Ignore the warning message press enter Error message for material document numbers: Path: SPRO -------- > Material Management ---------- > Inventory management and physical inventory --------- > Number assignment --------- > Define number assignment for material and physical inventory documents (tr. Code OMBT) Select maintain group’s button Select the check box having WE doc.Receipt From the menu bar select Interval -- --------- > Maintain Keep the cursor on year From the menu bar select Edit --- --------- > Insert year Year : 2011 From number : Select drop down button select xxxx To : xxxx Enter and save Ignore the warning message press enter Select back arrow Select check box having doc.type WA Other steps are as above.
SD INTEGRATION SD consultant’s job 1. Define region: (State)
Path: SPRO --------- > SAP net weaver --------- > General settings --------- > Set countries --------- > Insert regions Select new entries button Country : IN Region : AP
[email protected] Page 99
Description : Andhra Pradesh Save Select create request button(F8) Short description SD customization for FSL Enter Save in your request Define sales organization: Path: SPRO --------- > Enterprise structure --------- > Definition --------- > Sales and distribution --------- > Define, Copy, Delete, Check, Sales organization Double click on sales organization Select new entries button Sales organization : FSLS Description : FSL HYD Sales organization Statistics currency : INR Save, Ignore the warning message press enter Give the name : FSL HYD sales organization country : IN Enter To save in your request Define distribution channel : Path: SPRO --------- > Enterprise structure --------- > Definition --------- > Sales & distribution --------- > Define, copy, delete, check distribution channel Double click on define distribution channel Select new entries button Distribution channel : FD Name : Direct sales Save Press enter to save in your request Define shipping point: Path: SPRO --------- > Enterprise structure --------- > Definition --------- > Logistic execution --------- > Define, copy, delete, check shipping point Double click define shipping point Select new entries button Shipping point : FSSH
[email protected] Page 100
Description : FSL HYD shipping point Save Name : FSL HYD shipping point Country : IN Enter Press enter once again to save in the request Assign sales organization to company code: Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Sales & Distribution --------- > Assign sales organization to company code Select position button Sales organization : FSLS Enter For FSLS assign company code FSLS Save Press enter to save in your request. Assign distribution channel to sales organization : Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Sales & Distribution --------- > Assign distribution channel to sales organization Select new entries button Sales organization : FSLS Distribution channel : FD Save Press enter to save in your request Assign division to sales organization Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Sales & Distribution --------- > Assign division to sales organization Select new entries button Sales organization : FSLS Division : FS Save Press enter to save in your request Setup sales area: Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Sales & Distribution --------- > Setup sales area
[email protected] Page 101
Select new entries button Sales organization : FSLS Distribution channel : FD Division : FS Save Press enter to save in your request Assign sales organization - distribution channel- plant: Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Sales & Distribution --------- > Assign sales organization --------- > distribution channel --------- > plant Select new entries button Sales organization : FSLS distribution channel : FD Plant : FSLP Save Press enter to save in your request Define rules by sales area: Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Sales & Distribution --------- > Business area account assignment --------- > Define rules by sales area Select position button Sales organization : FSLS enter For FSL select rule : 001 (Business area determination from plant / division) Save Press enter to save in your request Assign shipping point to plant: Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > logistic execution --------- > Assign shipping point to plant Select find button Find : FSLP Press enter Select : FSLP Select assign button Select FSSH check box Enter
[email protected] Page 102
Save Press enter to save in your request Define common distribution channels: Path: SPRO --------- > Sales & Distribution --------- > Master data --------- > Define common distribution channels Select position button Give the sales organization : FSLS Enter For FSLS Distribution channels for condition : FD Distribution channels customer master : select FD Save Press enter to save in your request Define common divisions: Path: SPRO --------- > Sales & Distribution --------- > Master data --------- > Define common divisions Select position button Sales organization : FSLS Enter Division for conditions : select FS Division for customer master: select FS Save Press enter to save in your request Maintain pricing procedures Path: SPRO --------- > Sales and distribution --------- > Basic functions --------- > pricing --------- > Pricing control --------- > Define and assign pricing procedures Double click on maintain pricing procedures Select pricing RVAA01 standard Double click on control data folder For step 915 for condition type MWST output tax Deselect required check box Save Ignore the warning message press enter to save Define pricing procedure determination:
[email protected] Page 103
Path: SPRO --------- > Sales and distribution --------- > Basic functions --------- > pricing --------- > Pricing control --------- > Define pricing procedure determination Double click on define pricing procedure determination Select new entries button Sales organization : FSLS Distribution channel : FD Division : FS Document pricing procedure : select A standard Customer pricing procedure : select 1 standard Pricing procedure : select RVAA01 standard Condition type : select PR00 price Save Press enter to save in your request Define tax determination rules: Path: SPRO --------- > Sales and distribution --------- > Basic functions --------- > Taxes --------- > Define tax determination rules Select position button Tax country : IN for India Enter For tax country In for sequence 1 tax category UTXJ Select tax country IN sequence 2 From the menu bar select Edit -- --------- > Delete Save Save in your request. Setup partner determination: Partner functions Customer No. Customer No. SP Sold to Party 1 1 Not modifiable SH Ship to party 1 2 Modifiable BP Bill to party 1 2. Modifiable PY Payer 1 2 Modifiable If we don’t specify separately (SP,SH,BP and PY)all we be only customer Path: SPRO --------- > Sales and distribution --------- > Basic functions --------- > Partner determination --------- > Set up partner determination
[email protected] Page 104
Double click setup partner determination for customer master Double click on partner functions folder Select position button Partner function : SP Enter Select partner function SP Double click on account group function assignment folder Select new entries button Partner function : SP Account group : FSL2 Partner function : SH Account group : FSL2 Partner function : BP Account group : FSL2 Partner function : PY Account group : FSL2 Save Ignore the warning message press enter to save in your request Double click on partner determination procedures folder Select new entries button Partner determination : FSL Name : FSL partner determination procedure Save Ignore the warning message press enter Select partner determination FSL Double click partner functions in processor folder Select new entries button Partner function Not Modifiable Mandatory SP X X SH X BP X PY X Save Double click on partner determination procedure assignment folder Select position button Account group : FSL2 Enter For FSL2 Assign partner procedure FSL Save
[email protected] Page 105
Assign shipping points SPRO --------- > Logistics execution --------- > Shipping --------- > Basic shipping functions --------- > Shipping point and goods receiving point determination --------- > Assign shipping point Select new entries button Shipping conditions : Select 01 as soon as possible Loading group : 0003 manual Plant : FSLP Propose shipping point : FSSH Save Press enter to save in your request FI consultant job: Creation of GL master sales local own goods -FS00 Give the GL a/c no. : 300005 Company code : FSL Select with template button Give the GL a/c no. : 300000 sales account Company code : FSL Enter Change short text : Sales local own goods GL a/c long text : Sales local own goods Select create /Bank /Interest tab Field status group : G029 revenue accounts Save Select edit cost element button Valid from : 01.04.2011 Enter Cost element category : 11 Revenues Save Assignment of account for automatic postings: Path: SPRO --------- > Sales and Distribution --------- > Basic function --------- > Account assignment/costing --------- > Revenue account determination --------- > Assign GL accounts (Transaction code is VKOA) Note: This is Important Tr code
[email protected] Page 106
Double click on table one Select new entries button Application area : Select V Sales & Distribution Condition type : KOFI account data Chart of accounts : FSL Sales organization : FSLS Account assignment group of customer : Select 01 domestic revenues Account assignment group of material : 03 finished goods Account key : Select ERL sales revenues GL account : 300005 sales local own group Save Press enter to save in your request SD end user area Creation of customer master: XD01 Company code : FSL Sales organization : FSLS distribution channel : FD Division : FS Account group : SD customer for FSL Enter Name : FSL SD Customer Country : IN Region : AP Select company code data button Reconciliation account : 200110 sundry debtors Sort key : 031 customer no. Select payment transaction tab Terms of payment : 0001 Select sales area data button Customer pricing procedure : select 1 standard Select shipping tab Delivery priority : select 02 normal Shipping conditions : select 01 as soon as possible Delivery plant : FSLP Select billing documents tab Select price determination check box In CO terms under delivery and payment terms : select EXW form plant Terms of payment : 0001 Account assignment group : select 01 domestic revenues For Tax category UTXJ Tax classification : select 1 liable for tax Save Creation of finished goods material master (MM01)
[email protected] Page 107
Give the material : FSLFG Industry sector : Mechanical engineer Material type : Finished product Press select views button Select basic data 1, Select Sales: Sales organization data 1, Select Sales: sales org.data 2, Select Sales: General /plant data, Select MRP1, Select general plant data /storage 1, Select accounting 1, Select costing 1, Select organization levels button Plant : FSLP Storage location : HYD Sales organization : FSLS Distribution channel : FD Enter Description : Finished product Base unit of measurement : KG Division : FS Gross weight : 0.99 kg Select sales: Sales Organization 1 tab Tax classification : 1 Select sales: Sales Organization 2 tab Account assignment group : select 03 finished goods Select sales : General /plant tab Available check : select KP no check Transportation group : select 0003 container Loading group : select 0003 manual Select MRP1 tab MRP type : select ND no planning Select accounting 1 tab Valuation class : select FSL2 finished product Price control : select S standard price Standard price : 300 Select costing 1 tab Select material origin check box Save Define condition types:
[email protected] Page 108
Path: Logistics --------- > Sales & Distribution --------- > Master data --------- > Conditions --------- > Select using conditions type --------- > create (Transaction code is VK11) Condition type : PR00 price Select key combination button: Select material with release status radio button Enter Sales organization : FSLS Distribution channel : FD Material : FSLFG Amount : 400 Valid from : 01.04.2011 Valid to : 31.12.9999 Save Select back arrow Condition type : select UTXJ tax Jurisdiction code Select key combination button Select domestic taxes radio button Enter Country : IN for India Tax classification for customer : 1 Tax classification for material : 1 Valid from : 01.04.2011 Valid to : 31.12.9999 Tax code : A0 (0% output tax) Save Ignore the message press enter
PROFITABILITY ANALYSIS (CO-PA) Co stands for Controlling PA stands for Profitability Analysis This is used to view profitability for number of parameters at a time: Eg: Customer wise, Product wise, Sales order wise, plant wise, Sales organization wise profitability. Account based profitability analysis /costing based profitability analysis or both (in India we use both)
[email protected] Page 109
Flow From MM Module PP Module à product costing à SD module à CO-PA CO Module FI Module Define an operating concern Operating concern can be equal to controlling area or above controlling area Controlling area can be equal to company code or above company code Company code =controlling area =operating concern Data structure - It consists of Characteristics Value fields Customer ------ Sales order | Plant | Sales organization |-à Sales cost of goods sold net profit Product | Sales employee | Industry | ---- Profitability segment à It consists of
A) System defaulted characteristics Eg: customer / Product / Sales order /Plant /Sales organization
B) Client required characteristics Eg: Sales employee / Industry
Data flow in SD module:
1. Inquiry and quotation 2. Customer rises purchase order 3. FSL raises Sales order -customer no /product /plant / sales organization /quantity /rate
delivery terms /payment terms. 4. Delivery with reference to sales order.
A) Delivery without posting goods issue (without PGI) B) Delivery with post goods issue (with PG1)
5. Sales billing with reference to delivery
Data flow in Co-PA
[email protected] Page 110
SD condition types CO-PA value fields PR00 Price VV 010 - Revenues VPRS Costs VV 140 - Cost of goods sold (Product costs) (up to COGM level) from CO from FI Up toCOGM level Admin & SD Exp.
We are going to MAP: PR00 =VV010 VPRS=VV140 We are not SD Consultants we don’t know SD condition types In Client 800 for company code 1000 - controlling area -1000 - operating area - IDEA All SD condition types and equivalent to COPA value fields it is a reference to all CO consultants In product costing for material FSLFG Raw materials xxx accounting standards 2 (AS2) Raw material overheads xxx for stock valuation Production costs xxx stock valuation will be at COGM level or COGM+Admn
----- level Cost of goods manufactured xxx (COGM) Administration xxx Sales & Distribution Exp xxx ----- Cost of goods sold (COGS) xxx CUSTOMIZATION : Maintain operating concern Path: SPRO --------- > Controlling --------- > Profitability analysis --------- > Structures --------- > Define operating concern --------- > Maintain operating concern (Tr code is KEA0) Give the operating concern : FSL1 (It is a text field) Select create button Ignore the warning message press enter Description : Operating concern for FSL Select costing based check box Select account based check box Select attributes tab Operating concern currency : INR Select company code currency check box Fiscal year variant : V3
[email protected] Page 111
Save Select data structure tab Select create button under data structure Select characteristic BRSCH Industry Select left arrow Select value fields tab Select value fields VV010 revenue Select VV140 cost of goods sold Select left arrow Select save button From the menu select data structure ----- > Activate Select back arrow Select yes button for the message to generate the operating concern environment. Ignore the message press enter Save Assign controlling area to operating concern: Path: SPRO --------- > Enterprise structure --------- > Assignment --------- > Controlling --------- > Assign controlling area to operating concern. Select position button Give the controlling area : FSL Enter For controlling area FSL Operating concern : FSL1 Save Press enter to save in your request Define profitability segment characteristics (Segment -level characteristics) Path: SPRO ------ > Controlling --------- > Profitability analysis -------- > Structures --------- > Define profitability segment Characteristics (Tr code is KEQ3) Give the operating concern : FSL1 Enter For sales order select costing based account based radio button For product customer select costing base and account base radio button Save Press enter to save in your request.
[email protected] Page 112
Define no.range for actual postings Path: SPRO --------- > Controlling --------- > Profitability analysis --------- > Flows of actual values --------- > Initial steps --------- > Define no. range for actual postings (Tr code is KEN1) Operating concern : FSL1 Select maintain group’s button Select generated groups check box From the menu select interval ------- > Maintain Select interval button From no. : 1 To no. : 9999999999 (10 times) Save Ignore the message press enter Maintain assignment of SD conditions to CO-PA value fields: Path: SPRO --------- > Controlling --------- > Profitability analysis --------- > Flows of actual values --------- > --------- > Transfer of billing documents --------- > Assign value fields. (TR code is KE4I) Double click on maintain assignment of SD conditions to CO-PA value fields Select new entries button Condition type : PR00 price Value field : VV010 (Revenues) Condition type : VPRS (cost) Value field : VV140 (Cost of goods/ Sold) Save Press enter to save in your request Direct posting from FI/MM If we post to account numbers 300000-399999 directly up date value field VV010 revenues If we post to account numbers 400000-499999 directly up date value field VV140 cost of goods sold Path: SPRO --------- > Controlling --------- > Profitability analysis --------- > Flows of actual values ------- > Direct posting from Fi/MM --------- > Maintain PA transfer structure for direct postings (tr- code KEI2) Select structure FI (Financial accounting à CO - PA) Double click assignment lines folder
[email protected] Page 113
Give the controlling area : FSL Enter Enter once again Select assignment 20 (Direct revenues from FI) Double click on source folder From : 300000 To : 399999 Double click on value field’s folder Select new entries button Quality /value : Select value filed Fixed /variable : Select 1 fixed amounts Value field : select VV010 Save Press enter to save in your request Double click on assignment lines folder Select Assignment 10 Direct cost from FI Double click on source folder From : 400000 To : 499999 Double click on value field’s folder Select new entries button Quantity /value : select value field Fixed /variable : select 1 fixed amount Value field : VV140 Save Activate profitability analysis Path: SPRO --------- > Controlling --------- > Profitability analysis --------- > Flows of actual values --------- > Activate profitability analysis (KEKE) Select position button Give the controlling area : FSL Enter For controlling area FSL Activate status: select 4 (component activate for both types of
profitability analysis) Save Press enter to save in your request SD END USER AREA 1. Creation of sales order
[email protected] Page 114
Path: Logistics --------- > Sales and Distribution --------- > Sales --------- > Order --------- > Create (Tr code is VA01) Order type : select OR (Standard Order) Sales organization : FSLS Distribution Channel : FD Division : FS Enter Sold to party : 3000501 P.O.No. : 1 P.O.Date : To days date Required delivery date: Today’s date Delivery plant : FSLP Item : 10 Material : FSLFG Order quantity : 10 kg Enter Ignore the message press enter Select item : 10 From the menu select Go to Item - --------- > Conditions Select shipping tab From the menu select Edit -------- > In complication log We get a message document is complete, no errors Select save button or Ctrl+S Note the order no.11764 To open Material period for September(MMPV) From co. code : FSL Period : 6 Fiscal year : 2011 Select check and close period radio button Execute. Production receipt : There are two types of production receipt. 1. Production receipt without production order 2. Production receipt with production order MVT Type: 521 MVT Type: 101 Production receipt without production order
[email protected] Page 115
Path: Logistics --------- > Materials Management --------- > Inventory management --------- > Goods movement --------- > Goods --------- > receipt --------- > other (Tr code is MB1C) Moment type : 521 (Receipt w/o production order into unrest -use stock) Plant : FSLP Storage location : HYD Enter Give the material : FSLFG Quantity : 2000 Save Ignore the warning message press enter Note: Check it GL A/c 200122 Inventory, select automatic posting check box From the menu select other goods receipts --------- > Display Enter Select accounting documents button Select accounting document no. BSX 200122 Inventory FG 100000 FSLFG FSL2 GBB ZOF 300200 INC/DEC in stocks FG 100000-FSLFG FSL2
Qty produced * Standard Price 2000 Kg’s*500 Rs
Delivery with reference to sales oreder: Path: Logistics --------- > Sales & Distribution --------- > Sales --------- > Order --------- > Sub request functions --------- > Outbound delivery (Tr code is VL01N) Shipping post : FSSH Give the order no. : 11764 Enter Actual goods issue date : Today’s date Select item 10 Select picking tab Picked quantity : 10 Select post goods issue button From the menu select outbound delivery - --------- > display Enter From the menu select Environment --- --------- > Document flow keep the cursor on goods issue delivery document no. (Down side in document column) Select display document button Select accounting documents button
[email protected] Page 116
Select accounting document no. BSX 200122 Inventory FG 5000 FSLFG FSL2 GBB VAY 300200 INC/DEC in stocks FG 5000 FSLFG FSL2 Qty delivered *Standard price 10kg’s * 500 Sales billing Path: Logistics --------- > Sales & Distribution --------- > Sales --------- > Order --------- > Sub request functions --------- > Billing document (Tr code is VF01) Select Delivery document no. Execute Save From the menu select Billing document --------- > Display Select accounting button Double click on accounting document no. 3000501 SD customer for FSL 6000 customer no.is taken from sales order 300005 Sales local own goods 6000-ERL Qty sold *Sale price 10kg * 600 Rs. REPORT PAINTER Report to view customer wise/product wise /Sales organization wise /plant wise profitability Create form: Path: SPRO --------- > Controlling --------- > Profitability analysis --------- > Information system --------- > report components --------- > Define forms --------- > Define forms for profitability reports-(The Tr code is KE34) Double click on create Form Operation concern f : FSL 1 Enter From : FSL Form des: FSL Form Select two axes (matrix) radio button Select create button Select operating concern currency radio button Enter Double click on row 1
[email protected] Page 117
Select value field with characteristics radio button Enter Value field : select VV010 - Revenue Select confirm button Double click on row 2 Select value field with characteristics radio button Enter Value field : select VV140 -cost of goods sold Select confirm button Double click on row 3 Select formula radio button Enter Select Y001 revenue Select minus button Select Y002 cost of goods sold Enter Short text : Net profit Select copy short text button Enter Double click on column 1 Select characteristics radio button Enter From available characteristics Select plant /Actual indicator Select left arrow For plant /actual indicator From : Select 0 actual data Select confirm button Save From the menu select Edit --------- > General data selection ---------------> General data selection From the available characteristics column Select record type, period /year Select left arrow For record type From column : Select B direct posting from FI To column : Select F billing data For period /year Select variable on /off check box For from column Local variable : 1 Press enter For to column select variable on/off check box Local variable : 2 Enter Select confirm button Save From the select Extras --------- > variables --------- > variable definition
[email protected] Page 118
For name 1 description : From period /year For name 2 Description : To period /year Enter & save Create profitability report: Path: SPRO --------- > Controlling --------- > Profitability analysis --------- > Information system --------- > report components --------- > Define forms --------- > Create profitability report Double click on crate profitability report Report name : FSL report Description : FSL profitability report Tr code is KE31 Select report with form radio button Description : FSL form Select create button From characteristics list Select customer, plant, product, sales organization and sales order Select left arrow Select output type tab Select classic drill down radio button Select available on selection screen check box Save Ignore the message press enter Select execute button Form period/year : 01.2011 To period /Year : 12.2011 Execute Ignore the message select press yes button To view sales order wise profitability From the menu select navigate --------- > with drill down Double click on Sales order This called date cube
[email protected] Page 119
NEW GENERAL LEDGERS ( ECC 6 NEW FEATURES) New General ledger (Multiple ledgers) Company code FSL assigned fiscal year variant V3 OL- Leading ledger For Jan - Dec fiscal year variant K4 Fi Non leading ledger FSL group in UK July - June fiscal year Variant V6 - F2 Non leading ledger When we create ledger F1 ledger group F1 will be created and ledger F1 will be assigned automatically When we create ledger F2 ledger group F2 will be created and ledger F2 will be assigned automatically At the time of posting we have to specify ledger group At the time of posting if we don’t specify any ledger group All ledgers will be update automatically At the time of posting we want to update only ledgers OL and F1 Create a ledger group called F3 and assigned ledger OL and F1 If we want to update only ledger F1 and F2 create a ledger Group called F4 and assigned ledger F1 and F2 If we want to update only ledger F1 at the time of posting we give ledger group F1 When the ledger group consists of OL and other ledgers OL should be the representative ledger at the time of posting System checks weather representative ledger periods are open or not When the ledger group consists of F1 and F2 the representative ledger can be F1 and F2 At the time of posting it generates document numbers in non leading ledger also In live environment we use only one number range for all non leading ledger document types If we give no. range interval only for that no. range it applies for all the document types CUSTOMIZATION Activate new general ledger accounting: Path: SPRO --------- > Financial accounting --------- > Financial accounting global settings --------- > Activate new general ledger accounting Select new general ledger active check box Save (This is one time job work at client place) Define ledgers for general ledger accounting
[email protected] Page 120
Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global settings (new) --------- > Legers --------- > Ledger --------- > Define ledgers for general ledger accounting Select new entries button Ledger : F1 ( Text filed) Ledger name : Non leading ledger F1for FSL Totals table : FAGLFLEXT Ledger : F2 Ledger name : Non leading ledger F2 for FSL Totals table : FAGLFLEXT Save Save in your request Ignore the message press enter Define and activate non-leading ledgers: Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global settings (new) --------- > Legers --------- > Ledger --------- > Define and activate non --------- > leading ledgers Give the ledger : F1 Enter Select new entries button Company code : FSL Fiscal year variant : K4 Posting period variant : FSL Save Press enter to save in your request Select back arrow Give the ledger : F2 Enter Select new entries button Company code : FSL Fiscal year variant : V6 (July to June) Posting period variant : FSL Save Define ledger group: Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global settings (new) --------- > Legers --------- > Ledger --------- > Define ledger group Select new entries button
[email protected] Page 121
Ledger group : F3 Description : Ledger group F3 for FSL Save Save request Double click on ledger assignment folder Select new entries button Select Ledger : OL Deselect representative ledger check box Ledger : F1 Deselect representative ledger check box Save Define document types for entry view in a ledger Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global settings (new) --------- > Document --------- > Document types --------- > Define document types for entry view in a ledger. Give the ledger : F1 Enter Select new entries button Type Number range SA 70 (give it any number range) KR 70 DR 70 AA 70 WE 70 WA 70 WL 70 RE 70 RV 70 Save Press enter to save in your request Select back arrow Give the ledger : F2 Enter Select new entries button Type Number range SA 71 (give it any number range) KR 71 DR 71 AA 71
[email protected] Page 122
WE 71 WA 71 WL 71 RE 71 RV 71 Save Define document types for general ledger view Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global settings (new) --------- > Document --------- > Document types --------- > Define document types for general ledger view Give the ledger : F1 Enter Select new entries button Type Number range SA 72 (give it any number range) KR 72 DR 72 AA 72 WE 72 WA 72 WL 72 RE 72 RV 72 Save Press enter to save in your request Select back arrow Ledger : F2 Enter Select new entries button Type Number range SA 73 (give it any number range) KR 73 DR 73 AA 73 WE 73 WA 73 WL 73
[email protected] Page 123
RE 73 RV 73 Save Define document number ranges for entry view: Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global settings (new) --------- > Document --------- > Document number rages --------- > Documents in entry view --------- > Define document number ranges for entry view Give the company code : FSL Select change intervals button Select interval button No.range : 70 Year : 2011 From no. : 800001 To no. : 900000 Enter Select interval button No.range : 71 Year : 2011 From no. : 900001 To no. : 1000000 Enter and save Ignore the warning message press enter Define document no.range for general ledger view: Path: SPRO --------- > Financial accounting (new) --------- > Financial accounting global settings (new) --------- > Document --------- > Document no.rages --------- > Documents in general ledger view --------- > Define document no.range for general ledger view Give the company code : FSL Select change intervals button Select interval button No.range : 72 Year : 2011 Form number : 1000001 To number : 1100000 Enter Select interval button No.range : 73 Year : 2011
[email protected] Page 124
From number : 1100001 To number : 1200000 Enter & save Ignore the warning message press enter END USER AREA Posting of transaction : Path: Accounting --------- > Financial accounting --------- > General ledger --------- > Posting --------- > Enter general posting for ledger group (Tr code is FB01L) Give the document date : Today’s date Type : SA Ledger group : blank Company code : FSL Posting key : 40 Account number : 200105 Enter Give the amount : 100000 Business area : FSLH Text : Equity share capital receipt Posting key : 50 Account no. : 100000 Equity share capital Enter Amount : * Business area : FSLH Text : + Document ---- --------- > Simulate & Save Document date : Todays date Type : SA Ledger group : F3 (OL, F1) Company code : FSL Posting key : 40 Account no. : 200105 Enter Amount : 25000 Business area : FSLH Text : Equity share capital receipt Posting key : 50 Account no. : 100000 Equity share capital
[email protected] Page 125
Enter Amount : * Business area : FSLH Text : + Document --------- > Simulate & Save To view the ledger Path: Accounting --------- > Financial accounting --------- > General ledger --------- > Account --------- > Display balances (new) (Tr cod is FAGLB03) Account number : 100000 Company code : FSL Fiscal year : 2011 Ledger : 0L Execute Double click on cumulative balance 125000 Double click on document no Select document no.check box Select display document button Select call up document overview button Select back arrow 3 times Select choose ledger button Change the ledger : F1 Enter Execute Select back arrow Select choose ledger button Change the ledger : F2 Enter Execute
Segments Creation In profit centre accounting 1st Scenario 1st scenario HYD Location HYD Location Segment I I and I I Steel Cement Pharma business Steel Cement Pharma Profit
[email protected] Page 126
Division Division Division area and Division Division Division center Profit center 2nd Scenario 2nd scenario HYD BGL MUM Business HYD BGL MUM Segment LOC LOC LOC area LOC LOC LOC or I I I or I I I Steel Cement Pharma Profit Steel Cement Pharma Profit Division Division Division Center Division Division Division Centre The disadvantage in business area is it will not pick up business area for automatically generated line items Eg: central excise and sales tax business area Trail balance will not match we have to run business area clearing Instead of business area go for segments In profit center segment will be assigned once we update profit centre automatically segment will be updated SAP Note: no future developments for business area Define segment: Path: SPRO --------- > Enterprise structure --------- > Definition --------- > Financial accounting --------- > Define segment Select new entries button Segment Description HYD Hyderabad segment BGL Bangalore segment Select save button or Ctrl+S Press enter to save in your request Assign segment in profit centers: Path: Accounting --------- > Controlling profit center accounting --------- > Master data --------- > profit center --------- > Individual processing change (Tr code is KE52) Controlling area : FSL enter Profit center : select Steel Enter Segment : select HYD
[email protected] Page 127
Enter Select activate button (Shift +F1) One more profit centre Profit center : Cement Enter Segment : select HYD Select activate button
DOCUMENT SPLITTING In document splitting, the line items are split according to selected dimensions - Eg: Profit Center wise, Segment wise We can prepare Balance sheet and profit and loss account for the selected dimensions. Eg: Sales of steel and cement to one customer Sales
Customre X Account Dr 200000 To Sales Steel 150000 Steel profit center HYD segment To Sales cement 50000 Cement profit center HYD segment Due to document splitting
Customre X Account Dr 200000 To Sales Steel 150000 Steel profit center HYD segment To Sales cement 50000 Cement profit center HYD segment General Ledger view: Sundry debtors Dr 150000 Steel profit center HYD segment Sundry debtors Dr 50000 Cement profit center HYD segment To Sales Steel 150000 Steel profit center HYD segment To Sales cement 50000 Cement profit center HYD segment Creation of 3GL masters : FS00 A) Sales -Steel Sales B) Sales -Cement Sales C) Zero balance clearing a/c Current liabilities & provisions FS00 GL Account no. : 300010
[email protected] Page 128
Company code : FSL Select with template button Give the Gl A/c No. : 300005 Sales local own goods Company code : FSL Enter Change short text : sales Steel GL account long text : sales Steel Select Create/Bank/Interest tab Field status group : G029 (revenue) Save Select edit cost element button Valid from : 01.04.2011 Enter Cost element category : 11 Revenues Save Give the GL A/c No. : 300011 Company code : FSL Select with template button Give the GL A/c : 300010 Company code : FSL Enter Change short text : sales Cement GL account long text : sales Cement Save Select edit cost element button Cost element category : 11 Revenues Save GL A/c No. : 100550 Company code : FSL Select with template button Give the GL A/c No : 100505 VAT payable Company code : FSL Enter Change short text : Zero balance clearing GL account long text : Zero balance clearing Select create /Bank /Interest tab Change field status group : G067 (Reconciliation account) Save
[email protected] Page 129
Classify G/L Accounts for document splitting: Path: SPRO --------- > Financial accounting (new) --------- > General ledger accounting (new) --------- > Business transactions --------- > Document splitting --------- > Classify G/L accounts for document splitting Give your chart of accounts : FSL Enter Select new entries button Account from Account to Category Description 100000 299999 01000 Balance sheet account 300000 399999 30000 Revenue 400000 499999 20000 Expense Save Press enter to save in your request Define Zero balance clearing account Path: SPRO --------- > Financial accounting (new) --------- > General ledger accounting (new) --------- > Business transactions --------- > Document splitting --------- > Define Zero balance clearing account Select account key : 000 Double click on accounts folder Chart of Accounts : FSL Enter Select new entries button Give the G/L account : 100550 Zero balance clearing A/c Save Press enter to save in your request Activate documents splitting Path: SPRO --------- > Financial accounting (new) --------- > General ledger accounting (new) --------- > Business transactions --------- > Document splitting --------- > Activate documents splitting Select document splitting check box Save
[email protected] Page 130
Press enter to save in your request END USER AREA Posting of sales invoice: (F-22) Give the document date : Todays date Type : DR Company code : FSL Posting key : 01 Customer Account : 3000501 Enter Amount : 200000 Business area : FSLH Text : Sales invoice posting Posting key : 50 Account : 300010 Sales Steel Enter Amount : 150000 Text : + Select right arrow button for profitability segment Ignore the warning message press enter Give the profit center : Steel Select continue button Posting key : 50 Account no. : 300011 Sales Cement Enter Amount : * Text : + Select right arrow button for profitability Segment Ignore the warning message press enter Give the profit center : Cement Select continue button Document - --------- > Simulate From the menu select Document ----- --------- > Simulate General ledger Select back arrow Save
[email protected] Page 131
CAPITAL WORK IN PROGRESS - LINE ITEM SETTELMENT (ASSET ACCOUNTING AREA)
Capital work in progress line item settlement Machine purchase Debit to CWIP Machine no.5 01.09.2011 Freight charges 03.09.2011 On 6-9-2011 the asset commissioned as machine no 5 Commissioning charges Settle capital work in progress line item wise to machine no 5 6-9-2011 Define settlement profile: Path: SPRO --------- > Financial accounting --------- > Asset accounting --------- > Transactions --------- > Capitalization of assets under construction --------- > Define /Assign settlement profiles (TR code is OKO7) Double click on define settlement profile Select settlement profile AI( Settlement assets under construction ) Select details folder Select to be settled in full radio button Allocation structure : select A1( CO allocation structure) Default object type : select FXA asset Select % settlement check box Select equivalence numbers check box Select amount settlement check box Under valid reserves For fixed assets : Select settlement required Document type : AA (Asset Posting) Max no. distribution rules : 999 Residence time : 12 months Save Select back arrow 2 times Double click on assign settlement Profile to company code Select position button Give the company code : FSL Enter For company code FSL assign settlement profile AI Save Press enter to save in your request
[email protected] Page 132
ENDUSER AREA Creation of capital work in progress asset master (AS01): Give the asset class FSL4000 capital work in progress general Company code : FSL Enter Description : CWIP -General Capitalized on : 01.09.2011 Select time dependent tab Business area : FSLH Select depreciation areas tab Depreciation key : 0000 (no depreciation) Select no depreciation and no entries Save Note down the asset no.500001-0 Machinery purchase posting (F-90) Give the doc .Date & Posting date : 01.09.2011 Type : KR Company code : FSL Posting key : 31 Vendor account : 3900501 Give the amount : 400000 Business area : FSLH Text : Machinery purchase posting Posting key : 70 Account no. : 500001-0 Transaction type : 100 External acquisition Enter Amount : * Text : + Document --------- > Simulate & Save Freight payment (F-02) Give the Doc date : 5-9-2011 Posting date : 5.09.2011 Type : SA Company code : FSL Posting key : 70 Account : 500001-0
[email protected] Page 133
Transaction type : 100 Enter Give the amount : 25000 Text : Freight payment Posting key : 50 Account no. : 200105 SBI current a/c Enter Amount : * Business area : FSLH Text : + Document --------- > Simulate & Save Creation of machinery master (AS01): Give the asset class : FSL 2000 Dept A Company code : FSL Enter Description : Machine no.5 Capitalized on : To days date Select time dependent tab Business area : FSLH Select depreciation area tab Depreciation key : FSL1 5%SLM Useful life : 15 years Period : 6 months Ordinary depreciation start date : Today’s date Save Note: the asset no.200002-0 Settlement of CWIP to machine no.5 Path: Accounting --------- > Financial accounting --------- > Fixed assets --------- > Posting --------- > Capitalized asset under construction --------- > distribute (Tr code is A1AB) Company code : FSL Asset : 500001 Sub number : 0 Execute From the menu select Edit --------- > select --------- > select all (F5) Select enter button Category : select FXA asset Settlement receiver : 200002-0 Give the percentage : 100 Select back arrow
[email protected] Page 134
Save Select settlement button (Shift +F8) Give the asset value date : 07.09.2011 (Today’s date) Text : CWIP settlement Deselect text run check box Execute Select simulate button Go and see the document (FB03) Enter Note : In live environment you take a purchase of machinery don’t enter directly Asset account, first enter in Capital Work in Progress after commissioning added all charged convert to asset accounting.
PRODUCT COSTING This is used for valuation of inventories i.e. finished goods and Work in progress PP Module MM Module | FI Module | à Product costing CO Module | Note: SAP lab : Product costing made easy BPB publication -Not covered product costing
Create a cost estimate with quantity structure
Product costing I
Cost element with Cost element with out Quantity structure Quantity structure (PP Module is implemented) (PP Module is not implemented)
Product costing I
Product cost Product cost Product cost By order By sales order By period
[email protected] Page 135
Product cost by order I
Standard costing (primary costing) Actual cost (simultaneous costing) Production valuation will be In the month end we get actual cost At standard cost variances will be settled at accounts How standard cost will be arrived at : Sales budget for next month Production budget Raw Material requirement Planning (Make to orders (confirmed orders) + And make to stock (expected orders)) Overhead planning = Standard cost Cost sheet for FSLFG1 Raw materials xx AS2 stock valuation Raw material overheads xx At COGM level or Production costs xx COGM + Admin Exp Cost of goods manufactured (COGM) xx Administration Expenses xx Salling & Distribution exp. xx ---- Cost of goods sold (COGS) xx How Raw material standard cost will be arrived at: To produce 1kg of FSLFG1 we required FSLRM1 1kg and FSLRM2 - 1kg PP Module: Bill of Material (BOM) To produce 1kg of FSLFG1 FSLRM1 1Kg FSLRM2 1Kg MM Module : Material Master- accounting view FSL RM1 Moving AVG price 75.27 FSLRM2 ,, 100
[email protected] Page 136
Raw material standard cost =(Quantity in BOM - PP Module) * (Price from material master - MM module) (1kg * 75.27) + (1kg * 100)= 175.27 Raw material overheads Freight charges - where the cost is high when we receive the material it will be added to material - when we consume automatically proportionate cost is charged. Expenses like loading and unloading charges where the cost is normal charge to P&L account and It will be added to material. Clients will tell us take 5% raw material cost as RM over heads RM over heads cost =175.25 x 5%=8.76 Production costs: In co module we have cost centers - in PP module we have work centers - in cost centers we have planned the costs. PP work centers Dept A Dept B Dept C Dept D Work centers Dept A Dept B Dept D Issue RM 1 routing FSLFG1 Issue RM 2 (process flow) In co cost centers Dept A Dept B Dept C Dept D Salaries 400000 Wages 200000 Power 120000 ------- Planned cost 720000 ===== Machineries 100 Working for 3 shifts for 30 day’s Machines hours 100 machines * 30 days * 3 shifts (24 Hours ) (activity type) 72000 Hrs. Machine hour rate 720000/72000=10 Rs To Produce FSLFG1 5Hrs. Hours required Production cost : (Hours required in Dept A * Machine hour rate)+(Hours required in Dept B* Machine hour rate )+ (Hours required in Dept D * Machine hour rate) 5Hrs * 10 Rs=50 Rs Eg: allocation of over heads.
[email protected] Page 137
Production Qty Hrs Req Cost FSLFG1 71999Kgs 1 FSLFG2 1 Kg 71999 ---------- --------- ---------- 72000 72000 720000 If we allocate cost based on production FSLFG1 720000*71999/72000=71999 FSLFG2 720000*1/72000= 10 -------- 720000 ===== If we allocate cost based on hours FSLFG1 720000*1/72000 = 10 FSLFG 2 720000*71999/72000 =71999 ----------- 720000 ======== Active based costing. Stock expected cost Raw material over heads 175527 8.76 Co -Consultants job: Standard cost (preliminary costing) 1. Creation of 2 secondary cost elements (Use Tr.code is KA06)
A) RM overhead rate B) Activity allocation
Controlling area : FSL Enter Give the cost element : 1100000 Valid from : 01.04.2011 to 31.12.9999 Enter Give the name : RM Overhead rate Description : RM Overhead rate Cost element category : Select 41 overhead rates Save Cost element : 1100001
[email protected] Page 138
Enter Name and : Activity allocation Description : Activity allocation Cost element category : select 43 Interval activity allocation Save Creation of activity type -Machine hour: Path: Accounting --------- > Controlling --------- > cost Center accounting --------- > Master data --------- > Activity type --------- > Individual processing --------- > create (Transaction code KL01) Activity type : FSL Enter Give the Name & Description: Machine hour Activity unit : select H Cost center categories : Select * (All cost center categories) Active type category : select 1 (Manual entry, Manual allocation) Allocation cost element : 1100001 Activity price indicator : 5(actual price, automatically base on activity) Save Creation of 2 cost centers: (Tr.code is KS01) Give the cost center : Dept G Reference cost center : Dept A Controlling area : FSL Enter Name : Dept G Description : Dept G Save Cost center : Dept H Reference cost center : Dept A Controlling area : FSL Enter Name : Dept H Description : Dept H Cost center category : select 9(Allocation cost center) Save Create of cost center group (Tr code is KSH1) Give the cost center group : FSLPRODN
[email protected] Page 139
Enter Description : FSL Production cost center group for FSL Select insert cost center button Select cost center Dept G Save Define overhead keys: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > Basic settings for material costing --------- > overheads --------- > Define overhead keys Select new entries Overhead key : FSL1 Description : FSL Overhead key Save Press enter to save in your request Define overhead groups Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > Basic settings for material costing --------- > Define overhead groups Select new entries button Valuation area : FSLP Overhead group : FSL1 Overhead key : FSL1 Name of overhead group : FSL over head group Save Press enter to save in your request Define calculation basis Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > Basic setting for material costing --------- > Over head --------- > costing sheet components --------- > Define calculation bases Select new entries button Base : F1 (Text filed) Name : Raw materials Base : F2 Name : Production cost Save Press enter to save in your request
[email protected] Page 140
Select Base F1 Double click on details folder Controlling area : FSL Enter Select new entries button From cost element : 400000 To cost element : 400099 RM consumption Save Select back arrow Select base F2 Production cost Double click on details folder Controlling area : FSL Enter Select new entries button From cost element : 400100 To cost element : 400199 Personnel & Manufacturing group From cost element : 400200 To cost element : 400299 manufacturing cost From cost element : 400500 To cost element : 400599 Depreciation a/c From cost element : 1100001 Activity allocation Save Define percentage overhead rates: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > Basic setting for material costing --------- > Over head --------- > costing sheet components --------- > Define percentage overhead rates Select new entries button Overhead rate : F3 Name : FSL RM overhead rate Dependency : Select D010 Overhead type/Overhead key Save Press enter to save in your request Select F3 Double click on details folder
[email protected] Page 141
Ignore the warning message press enter Select new entries button Valid from To Controlling area Overhead type Overhead key Percentage 01.04.2011 31.03.2011 FSL Select 2 FSL1 5 01.04.2011 31.03.2011 FSL 1 FSL1 10 Select save button or Ctrl+S Press enter to save in your request Define Credits Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > Basic setting for material costing --------- > Over head --------- > costing sheet components --------- > Define Credits Select new entries button Credit : F4 Name : FSL RM credit key Save Press enter to save in your request Select : F4 Double click on details folder Controlling area : FSL Enter Select new entries button Valid to : 31.03.2012 Cost element : 1100000 RM overhead rate Fixed percentage : 100% Cost center : Dept H (Allocation cost center) Save How Actual over head rate is calculated
1. FSL RM receipt Inventory RM Local Dr 500000 To GR/IR CLRG RM LCL 500000
2. Loading & Unloading charges
[email protected] Page 142
Loading & Unloading charges Dr 4000 Dept H To Bank 4000
3. FSLRM 2 Receipt
Inventory RM local DR 800000 To GR/IR clearing RM local 800000
4. Loading & Unloading charges payment
Lodging & unloading charges DR 6000 To Bank 6000
5. RM Consumption for production Order 1
RM consumption local DR FSLRM1 40000 Order 1 RM Consumption local DR FSLRM2 30000 Order 1 To Inventory RM local 40000 To Inventories RM local 30000
6. RM consumption for production order 2
RM consumption local DR FSLRM 1 10000 Order 2 RM Consumption local DR FSLRM2 20000 Order 2 To inventory RM local 10000 To Inventory RM local 20000
RM consumption for the month
RM consumption for the month 100000 Lodging & Unloading charges 10000 % on consumption 10% actual overhead rate
Cost center Dept H
Loading & Unloading 4000 from Order 1 7000 Loading & Unloading 6000 from Order 2 3000 RM cost
FSLRM1 40000 10000 FSLRM2 30000 70000 20000 30000 RM over head rate 10% 7000 3000 (Actual 10%)
[email protected] Page 143
Indirectly we are allocating loading and unloading charges to production orders based on Raw material consumption values. Define costing sheets: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > Basic setting for material costing --------- > Over head --------- > Define costing sheets Select new entries button Costing sheet : FSL Description : FSL Costing Sheet Save Press enter to save in your request Select costing sheet FSL Double click on costing sheet rows folder Select new entries button Row Base Overhead Description From To Row Credit 10 F1 Raw materials 20 F3 FSLRM over head rate 10 10 F4 30 F2 Product cost 40 Cost of goods Mfg 10 30 Save
Assign costing sheet to plant : Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > Material cost estimate with quantity structure --------- > Define costing variants (TR code is OKKN) Select costing variant PPC1 standard cost Select details button Select valuation variant button Select create beside valuation variant /plant Select new entries button In plant : FSLP Save Press enter to save in your request Select back arrow Select valuation variant : 001 with plant BILP
[email protected] Page 144
Select details button Select overhead tab 1 Give the costing sheet : FSL costing sheet 2 Give the costing sheet : FSL costing sheet Save Define cost component structure: To get the breakup of standard cost we create cost component structure Path: SPRO --------- > Controlling --------- > Product cost Controlling --------- > Product cost planning --------- > Basic settings for material costing --------- > Define cost component structure. (OKTZ) Select cost component structure : 01 Double click on cost components with attributes folder Select component structure : 01 with cost component 10 raw materials Double click on assignment: Cost component -cost element interval folder Select new entries button Cost competent structure : 01 Chart of Accounts : FSL From cost element : 400000 To cost element : 400099 Cost component : select 10 RM Save Ignore the warning message press enter Press enter to save in your request Select back arrow Double click on cost components with attributes folder Select cost component structure 01 with cost component 80 Material over head Double click on assignment: Cost component cost element -Interval folder Select new entries button Cost component structure : 01 Chat of Accounts : FSL From cost element : 1100000 RM overhead Cost component : 80 Material overhead Save Double click on cost components with attributes folder Select cost component structure : 01 with cost component 50 production machine Double click on assignment: cost component -cost element interval folder Select new entries button Cost component structure : 01 Chat of Accounts : FSL
[email protected] Page 145
From cost element : 400100 To cost element : 400299 Cost component : select 50 production machine One more Cost component structure : 01 Chat of Accounts : FSL From cost center : 400500 To cost center : 400599 Cost component : 50 One more Cost component structure : 01 Chat of Accounts : FSL From cost element : 1100001 Cost component : 50 Save Double click on cost component structure folder For cost component structure 01 select active check box Save Note: The above procedure is to be followed to 02 also PP CONSULTANT JOB: Define MRP controller: Path: SPRO --------- > Production --------- > material requirements Planning --------- > Master data --------- > Define MRP controllers Select new entries button Plant : FSLP MRP controller : Mr.A Save Press enter to save in your request Define floats (Scheduling margin key) Floats -Buffer days or grace days Production order creation 12.09.2011 2 day’s Production order release 13.09.2011 2 day’s Production start date 14.09.2011 2 day’s Production end date 24.09.2011 2 day’s
[email protected] Page 146
Path: SPRO --------- > Production --------- > Material requirements planning --------- > Planning --------- > Scheduling and capacity parameters --------- > Define floats (Scheduling margin key) Select new entries button Plant : FSLP Margin key : FSL Opening period : 2 days Float before production : 2 days Float after production : 2 days Release period : 2 days Save Press enter to save in your request Define production scheduler Path: SPRO --------- > Production --------- > Shop floor control --------- > Master data --------- > Define production scheduler Select new entries button Plant : FSLP Production scheduler : B Description : Mr.B Save Press enter to save in your request Determine person responsible for work center Path: SPRO --------- > Production --------- > Basic data --------- > Work center --------- > General data --------- > Determination person responsible Select new entries button Plant : FSLP Responsible person : Mr.C Person responsible for work center : Mr.C Save Press enter to save in your request CO END USER AREA: Planning cost center wise (KP06) Version : 0 From period : 6 (September) To period : 6 (September) Fiscal year : 2011
[email protected] Page 147
Give the cost center : Dept G Select page down button or next page button Cost element : 400100 Salaries A/c Select from based radio button Select overview screen button (F5) Plant fixed cost : 720000 Save Planning for machine hours Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Planning --------- > Activity output /Prices --------- > Change (KP26) Version : 0 From period : 6 To period : 6 Fiscal year : 2011 Cost center : Dept G Activity type : FSL Select form based radio button Select overview screen button Plant activity : 72000 Save Calculation of Machine hour rate Path: Accounting --------- > Controlling --------- > Cost center accounting --------- > Planning --------- > Allocations --------- > Price calculation (KSPI) Select cost center group radio button Cost center group select : FSLPROD Execute Select save button Ignore the message press enter MM END USER AREA Creation of material master (MM01) Give the material : FSLRM2
[email protected] Page 148
Industry sector : Mechanical Engineering Material type : Raw material Press select view button Select basic data1, Select purchasing Select general plant data /storage1/Accounting1,Costing1 Select organization levels button Plant : FSLP Storage location : Hyderabad Enter Give the description : Raw material 2 Base unit of measurement : KG Division : FS Material group : FSLC Select purchasing tab Purchasing group : FSL Select accounting 1 tab Valuation class : FSL1 Price control : select V moving Moving price : 100 Select costing 1 tab Select material origin check box Save One more material : FSLFG1 Industry section : Mechanical engineering Material type : Finished product Press select view button Select basic data1, MRP1, MRP2,MRP3, Work scheduling, general plant data /storage1, accounting , Costing 1 Enter Plant : FSLP Storage location : Hyderabad Enter Description : Finished product 1 Base unit measurement : KG Division : FS Select MRP1 tab MRP type : select PD (MRP) MRP controller : A Lot size : select EX lot for - lot order quantity Select MRP 2 tab In -house production : 0 days
[email protected] Page 149
Schedule margin key : select FSL Select MPR 3 tab Ignore the warning message press enter Availability check : select KP (no check ) Select work scheduling tab Production scheduler : B Select accounting tab Valuation class : FSL2 Finished products Price control : S (Standard price) Standard price : 350 Select costing 1 tab Overhead group : select FSL1 Select material origin check box Save PP END USER AREA Creation of Bill of Material Path: Logistics --------- > Production --------- > Master data --------- > Bills of material --------- > Bill of material --------- > Material BOM --------- > Create (CS01) Give the material : FSLFG1 Plant : FSLP BOM usage : select 1 production Enter For item 10 give the component FSLRM1 Quantity : 1 Item 20 FSLRM2 : 1kg Save Creation of work center Path: Logistics --------- > Production --------- > Master data --------- > Work centers --------- > Work centers --------- > create (CR01) Plant : FSLP Work center : Dept G Work center category : select 0001 Machine Select basic data button Give the description : Dept G Person responsible : Mr.C Usage : 009 Under standard value maintenance
[email protected] Page 150
Standard value key : SAP1 Normal production Select costing tab Start date : 01.04.2011 Cost center : Dept G For activity : Machine Activity type : FSL Activity unit : H (Hour) Formula key : SAP002 (Production machine time) Save Create routings Path: Logistics --------- > Production --------- > Master data --------- > Routings --------- > Routings --------- > Standard routings --------- > Create (Tr code is CA01) Give the material : FSLFG1 Plant : FSLP Enter Usage : select 1 production Status : select 4 (released (general)) Select operation button For operation tab work center : Dept G Control key : select PP01 in hour production Double click on operation 10 Machine standard value : 5 Unit : H (Hour) Save CO -END USER AREA Creation of cost estimate with quantity structure: Path: Accounting --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > Material costing --------- > cost estimate with quantity structure -Create (Tr code is CK11N) Give the material : FSLFG1 Plant : FSLP Costing variant : select PPC1 (standard cost estimate for material ) Enter Costing date from : Today’s date Costing date to : 30.09.2011(month end)
[email protected] Page 151
Quantity structure date : 10.09.2011 Valuation date : 10.09.2011 Enter From the menu select Costs ->Display cost components Select save button or Ctrl+S Enter Marking and releasing Marking updates future price In live environment we do estimate for Oct and store in the system for Oct Releasing updates current price On 1st of Oct - release - from that day onwards our production value will be taken with new rates in training institute we do marking and releasing today i.e. from 10th of Sep Path: Accounting --------- > Controlling --------- > Product cost controlling --------- > Product cost planning --------- > material costing --------- > Price update (CK24) Posting period : 6 Fiscal year : 2011 Company code : FSL Plant : FSLP Material : FSLFG1 Select test run check box Select marking allowance button Select company code : FSL Costing variant : select PPC1 (Standard cost estimate for materials) Save Select back arrow Deselect test run check box Execute Select material FSLFG1 Select costing to tab Select back arrow 2 times Select release button Execute Select material : FSLFG1 Select costing to tab ACTUAL COSTING CO consultant Job Maintain version:
[email protected] Page 152
Path: SPRO --------- > Controlling --- --------- > General controlling -- --------- > Organization ------- --------- > Maintain version Select version 0 Double click on settings for each fiscal year Controlling area : FSL Enter Select year 2011 Select details button Exchange rate type : M Select price calculation tab Plan method : Periodic price Actual methods : Periodic Price Revaluation : Original business transactions Cost component structure : 01 product costing Save Ignore the warning message press enter Save in your request Assign costing sheet to plan order and actual order: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > product cost by order --------- > Manufacturing orders --------- > Check costing variants for manufacturing orders (PP) (Tr.code is 0PL1) Select costing variant PPP1 Production order plan Select details button Select valuation variant button Select create button beside valuation variant /plant Select new entries button In plant : FSLP Save Press enter to save in your request Select back arrow Select valuation variant : 006 with plant FSLP Select details button Select overhead tab Give the costing sheet : FSL costing sheet Save Select back arrow Select costing variant PPP2 production Order Actual Select details button Select valuation variant button Select create button beside valuation variant/plant Select new entries button
[email protected] Page 153
In plant : FSLP Save Press enter to save in your request Select back arrow Select valuation variant 007 with plant : FSLP Select details button Select overhead tab Costing sheet : select FSL costing sheet Save Define goods received valuation for order delivery: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > product cost by order --------- > Manufacturing orders --------- > Define goods received valuation for order delivery Select new entries button Valuation area : FSLP Valuation variant : 007 production order -Actual Save Press enter to save in your request Work in process customization Dept A Dept B Dept D Issue RM1 we get FGFSLFG1 Issue RM2 issue Rm incurred production not received during the month Over heads Profit & Loss a/c RM consumption Debit Nor credit for P&L a/c Expenditure Debit Expenditure in all the work centers will be taken as work in process actual costs Entry Work in process Dr Balance sheet a/c To Inc/ Dec in WIP P&L a/c P&L a/c RM consumption Debit Inc/Dec in WIP credit Expenditure Debit No Profit / No Loss Creation of GL Masters (FS00): GL account : 200123
[email protected] Page 154
Select with template button GL account : 200121 (Inv RMLCL) Enter Short text : INC/DEC in stock WIP GL Long text : INC/DEC in stock WIP Save GL account : 300201 Select with template button GL account : 300200 Enter Short text : Work in process GL Long text : Work in process Save Creation of 7 secondary cost elements (Tr code is KA06) Give the cost element : 1200000 Valid from : 01.04.2011 Enter Name & Description : Order /Project result analysis Cost element category : select 31 (order /project results analysis) Save Cost element : 1200001 Reference cost element : 1200000 Controlling area : FSL Enter & Save Cost element : 1200002 Reference cost element : 1200000 Controlling area : FSL Enter & Save Cost element : 1200003 Reference cost element : 1200000 Controlling area : FSL Enter & Save Cost element : 1200004 Reference cost element : 1200000 Controlling area : FSL Enter Save Cost element : 1200005 Reference cost element : 1200000 Controlling area : FSL Enter
[email protected] Page 155
Save Cost element : 1200006 Reference cost element : 1200000 Controlling area : FSL Enter Save Define results analysis keys:
Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Work in process --------- > Define results --------- > Analysis keys (Tr code is OKG1) Result analysis key : FERT Description : WIP calculation for production orders Define results analysis versions(Tr code OKG9) Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Work in process --------- > Define results analysis versions(Tr code OKG9) Select new entries button Select controlling area FSL Technical result analysis cost element: select 1200000 Save Press enter to save in your request Define valuation method (Actual cost) ( Tr code is OKGC) Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Work in process --------- > Define valuation method (Actual cost) ( Tr code is OKGC) Select new entries button Select actual cost button Controlling area : FSL Result analysis version: 0 Result analysis key : FERT Enter & Save Press enter to save in your request Define line Id’s To get the breakup of WIP (Work In Progress)value line Ids are required.
[email protected] Page 156
Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Work in process --------- > Define line Id’s Select line ID EL (Revenues)
EK Direct cost GK Over head FK Production cost and ABR settled cost for controlling area 1000
Select copy as button (F6) Change the controlling area 1000to FSL for all line ID’s Enter & Save Press enter to save in your request Define Assignment (OKGB) Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Work in process --------- > Define Assignment For EL i.e Revenues 300000 - 399999 assign 00003+++++ For EK i.e. Direct costs 400000 - 400099 assign 00004000++ For GK i.e. Overhead rate 1100000 assign 0001100000 For FK i.e. Production costs Personnel 400100 - 400199 assign 00004001++ Manufacturing 400200 - 400299 assign 00004002++ Depreciation 400500 - 400599 assign 00004005++ Activity allocation 1100001 assign 0001100001 For ABR i.e. Settled cost 1000001 assign 0001000001 Select line ID EL i.e. Revenues for Co.area 1000 Select copy as button Change the Co.area to FSL Change masked cost element to 00003+++++ (5 times plus) Enter & Save The same procedure is to be followed by copying all IDs Define update; (Tr.code is OKGA) Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Work in process --------- > Define update Select new entries button Controlling area : FSL
[email protected] Page 157
Version : 0 Result analysis key : FERT Line ID : select EL revenues Category : select N (costs not to be included) Controlling area : FSL Version : 0 Result analysis key : FERT Line ID : Select EK (Direct cost) Category : select K cost WIP : 1200001 Revenues : 1200002 Controlling area : FSL Version : 0 Revenues analysis key : FERT Line ID : GK over head Category : select K cost WIP creation : 1200003 Reserves creation : 1200004 Select page down button One more controlling area : FSL Version : 0 Result analysis key : FERT Line ID : FK Category : select A (Settled cost ) WIP creation : 1200005 Reserves creation : 1200006 Controlling area : FSL Version : 0 RA Key : FERT LID : ABR Category : A settled cost Save Press enter to save in your request Define posting result for setting work in process: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Work in process --------- > Define posting results for setting work in process (OKG8) Select new entries button Controlling area : FSL Company code : FSL Result analysis version : select 0 Result analysis category : WIPR (Work in Process with requirement to Capitalized)
[email protected] Page 158
P & L A/c : 300201 Balance sheet : 200123 Save Press enter to save in your request Define results analysis version (OKG9) Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Work in process --------- > Define results analysis version Select controlling area FSL select details button Select transfer to Financial accounting check box Save Ignore the warning message press enter Press enter to save in your request Variance calculation Define variance keys: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Variance calculation --------- > Define variance keys (OKV1) Select variance key 00001 Production order Select copy as button Change the variance key to FSL1 Change the name also variance key for FSL Enter & Save Define default variance keys for plants (OKVW) Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Variance calculation --------- > Define default variance keys for plants Select position button Give the plant : FSLP Enter Assign variance key : FSL1 Save Press enter to save in your request Define target cost version: (OKV6)
[email protected] Page 159
Notes: Budgeted cost =Budgeted production Qty * Standard price Standard cost =Standard quantity * Standard price Target cost =Actual production qty * standard price Actual cost =Actual Production * actual price Path: SPRO-Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Variance calculation --------- > Define target cost version Select controlling area 1000 with target cost version 0 Select copy as button Change the controlling area to FSL Change the description to target cost version for FSL Enter & Save Press enter to save in your request Assign variance key in Material master: Path: Logistics --------- > Material management --------- > Material master --------- > Material --------- > Change --------- > Immediately (MM02) Give the material no : FSLFG1 Press select views button Select costing 1 view Enter Give the plant : FSLP Enter Variance key : select FSL1 Save Settlement customization: Creation of cost element group (KAH1) Give the cost element group : FSLPRODN Enter Description : Production cost element for FSL Select Edit-Cost element -Select insert cost element button From C.E To C.E 400000 400099
[email protected] Page 160
400100 400199 400500 400599 1100000 1100001 Save Create allocation structure: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Settlement --------- > Create PA transfer structure Select structure E1 PA settlement, production variances Double click on assignment line folder Enter Select assignment 20 price variance Double click on source folder Cost element group : FSLPRODN Select variance on production orders radio button Variance category : PRIV (Input price variance) Double click on value fields folder Select new entries button Quantity / Values : select Value field Fixed / Variable : Select 1 Value field : VV140 Save Press enter save in your request Double click on assignment lines folder Select assignment 30 quantity variance material Double click on source folder Cost element group : FSLPRODN Select variance on production orders radio button Variance category : QTYV (Input price variance) Double click on value fields folder Select new entries button Quantity / Values : select Value field Fixed / Variable : Select 3 Value field : VV140 Save Double click on assignment lines folder Select assignment 50 quantity variance material Double click on source folder Cost element group : FSLPRODN
[email protected] Page 161
Select variance on production orders radio button Variance category : INPV (remaining input variances) Double click on value field’s folder Select new entries button Quantity / Values : select Value field Fixed / Variable : Select 3 Value field : VV140 Save Create settlement profile: Path: SPRO --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Period end closing --------- > Settlement --------- > Create settlement profile Select settlement profile PP)1 production order Select details button Select to be settled in full radio button Allocation structure : A1 PA transfer structure : E1 Select % settlement check box Select equivalence number check box Select amount settlement check box Select variance to costing - based Pro.a check box Under valid receivers for GL account : Select settlement optional Document type : SA Maximum no.of distribution rules : 3 Residence time : 3 Save Press enter to save in your request Define CO.No.range interval for the business transactions : RKL Actual Activity Allocation KZP Actual overhead (Periodic) KSII Actual Price calculation User transactions code : KANK Give the controlling area : FSL Select maintain groups button Double click on KZPI, KSII and RKL Select Co. No. range interval for FSL check box From the menu select Edit -Assign element group Save
[email protected] Page 162
Ignore the warning message press enter Define exchange rate for type P (Standard truncation for cost planning for INR to EURO (Transactions code OB08) Select new entries button Exchange rate type : P Valid from : 01.12.2011 From currency : INR To currency : EUR Direct quotation : 0.02 Save Press enter to save in your request FI Consultant job Raw material FSLRM2 receipt I Purchase order By way of Opening stock Creation Inventory RM Local Dr | To Stock taking Goods Receipt | Invoice verification Production order variance to settle to accounts Production order differences Dr To INC/DEC in stocks FG Creation of GL masters (FS00) Give the GL A/c No : 100599 Company code : FSL Select with template button Give the GL A/c No : 100505 Company code : FSL Enter Chang short text and GL account long text to Stock taking Select create /bank/Interest tab Change the field status group G049 (manufacturing cost accounts) Save GL A/c No. : 400201
[email protected] Page 163
Company code : FSL Select with template button Give the GL A/c No : 400100 Company code : FSL Enter Account group : Manufacturing cost Select type /Description tab Change short text and GL account long text to production order differences Select create /bank /interest tab Field status group change to G014 MM adjustment account Save Give the GL account no : 300200 INC/DEC stock in FG Company code : FSL Select edit cost element button Cost element category : select 22 external settlement Save Assignment of account for automatic postings (OBYC) Double click on transaction PRD Cost (Price) differences Give the Chart of Accounts : FSL Enter Select valuation class check box Select valuation modifier check box Save Press enter to save in your request Valuation modifier : X Valuation class : FSL2 Account no. : 400201 Save Press enter to save in your request Select back arrow Double click on transaction GBB offsetting entry for Inventory posting Valuation modifier : X General modification : AUA production Valuation class : FSL2 Account : 300200 Valuation modifier : X General modification : BSA Account no. : 100599 Save Press enter to save in your request
[email protected] Page 164
PP CONSULTANTS AREA To check order type Path: SPRO --------- > Production --------- > Shop floor control --------- > Master data --------- > Order --------- > Define order type Select order type PP01 standard production order Select details button Settlement profile : PP01 Save Ignore the warning message press enter Define order type dependent parameters: Path: SPRO --------- > Production --------- > Shop floor control --------- > Master data --------- > Order --------- > Define order type dependent parameters (Tr code is OPL8) Select order type PP01 for plant 1000 Select copy as button Plant : FSLP Enter and save Save request Define scheduling parameters for production orders: Path: SPRO --------- > Production --------- > Shop floor control --------- > Operations --------- > Scheduling --------- > Define scheduling parameters for production orders (Tr code is OPU3) Select order type PP01 for plant 1000 Select copy as button Plant : FSLP Enter and save Press enter to save in your request Define confirmation parameters Path: SPRO --------- > Production --------- > Shop floor control --------- > Operations --------- > Confirmation --------- > Define confirmation parameters (OPK4) Select order type PP01 for plant 1000 Select copy as button Plant : FSLP Enter and save
[email protected] Page 165
Define checking control Path: SPRO --------- > Production --------- > Shop floor control --------- > Operations --------- > Availability check --------- > define checking control (OPJK) Select business function : 1 & 2 for order type PP01 for plant 1000 Select copy as button Plant : FSLP Enter Plant : FSLP Enter and save Press enter to save in your request END USER AREA Creation of production order: Path: Logistics --------- > Production --------- > Shop floor control --------- > Order --------- > Create --------- > with material (Tr code is CO01) Give the material : FSLFG1 Production plant : FSLP Planning plant : FSLP Order type : select PP01 Production order Enter Total Qty : 10 Start : Today’s date Finished date : today’s date Select cost order button (Ctrl+F7) Ignore the warning message press enter From the menu select Goto - --------- > Costs -------- > Analysis Select back arrow Select release order button (Ctrl+F1) Save Order no.60003245 Raw material receipt by way of opening stock Path: Logistics --------- > Materials management --------- > Inventory management --------- > goods movement --------- > Goods receipt --------- > other (Tr code is MBIC) Give the movement type : 561 Plant : FSLP storage location : HYD
[email protected] Page 166
Enter Give the material no. : FSLRM2 Quantity : 1000 kgs Select save button or Ctrl+S From the menu select other goods receipts - --------- > display Enter Select accounting documents button Inventory RM LCL 100000 FSLRM2 FSL1 BSX Stock taking 100000 FSLRM2 FSL1 GBB BSA Qty * material 1000*100 rs Raw material issue to production order: (Tr code is MB1A) Select to order button Order : 60003245 Enter FSL RM1 Qty : 15 FSL RM2 Qty : 15 Save From the menu select goods issue - --------- > display Select accounting documents button Double click on accounting document no. BSX 200121 Inventory RM local 1129.03 FSLRM1 FSL1 GBB VBR 400000 RM consumption local 1129.03 FSLRM1 FSL1 BSX 200121 Inventory RM local 1500 FSLRM2 FSL1 GBB VBR 400000 RM consumption local 1500 FSLRM2 FSL1
Qty consumed * Moving Avg. rate Actual RM over head rate calculation Co end user RM cost 2629.03 RM over head rate 10% 262.90
Actual overhead calculation Path: Accounting --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > product cost by order --------- > Period end closing --------- > single functions --------- > Overhead --------- > Individual processing (Tr code is KGI2)
[email protected] Page 167
Give the order no. : 60003245 Period : 6 Fiscal year : 2011 Select text check box Select dialog display check box Execute Select back arrow Deselect text run check box Execute Work in process calculation Path: Accounting --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > product cost by order --------- > Period end closing --------- > single functions --------- > Work in process --------- > Individual processing --------- > Calculate (Tr code is KKAX) Give the over no. : 60003245 WIP period : 6 Fiscal year : 2011 Result analysis version: select 0 Deselect test run check box Execute Settlement of work in process to accounts (co enduser area) Path: Accounting --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > product cost by order --------- > Period end closing --------- > single functions --------- > Settlement of individual processing (Tr code is K088) Give the order no. : 60003245 Settlement period : 6 Fiscal year : 2011 Deselect text run check box Select check transaction date check box Execute Select detail lists button Select accounting documents button Select accounting document no. To view work in process report Path: Accounting --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > Information system ---------
[email protected] Page 168
> Reports for product cost by order --------- > Object list --------- > Order selection (Tr code is S_ALR_87013127) Plant : FSLP Material number : FSLFG1 From period : 01 2011 To Period : 6 2011 Execute Select report call button Confirmation of production order Path: Logistics --------- > Production --------- > shop floor control --------- > Confirmation --------- > Enter --------- > For operation --------- > time ticket (Tr code is Co11N) Give the order no. : 60003245 Operation /Activity : 10 kg Confirmation type : select final confirmation Yield to confirm : 10 kg Activity 2 : 60 Qty Unit : H (Hour) Save Save in your request Production receipt Path: Logistics --------- > Production --------- > shop floor control --------- > Goods movement --------- > Goods receipt (Tr code is MB31) Give document date : 30.09.2011 Posting date : 30.09.2011 Give the movement type : 101 (Goods receipt for order into ware house) Order : 60003245 Plant : FSLP Storage location : HYD Enter Ignore the warning message press enter Select save button or Ctrl+S From the menu select Goods receipt - --------- > Display Enter Select accounting documents button Select accounting document no. BSX
[email protected] Page 169
200122 Inventory FG 2337.50 FSLFG1 FSL2 GBB AUF 300200 INC/DEC in stocks FG 2337.50 FSLFG1 FSL2 Qty produced * standard rate 10*233.75 Fi enduser area Salaries posting(F-02): Document date : 30-9-2011 Posting date : 30-9-2011 Type : SA Company code : FSL Account : 400100 Enter Amount : 9000 Cost center : Dept G Text : Salaries posting PSTKY : 50 Account : 200105 Enter Amount : * Business area : FSLH Text : + Document --------- > Simulate and Save. Acutual activity price calculation: (co end user area) Path: Accounting --------- > Controlling --------- > Cost Center accounting --------- > Period end closing -------- > Single functions --------- > Price calculations (KSII) Cost center group : FSLPRODN Execute Save Ignore the warning message press enter Revaluation at actual price: (co end user area) Path: SPRO ------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order ---------- > Period --------- > End closing --------- > single functions ----------- > Revaluation at actual prices --------- > Individual processing (MFN1) Order : 60003245 Period : 6
[email protected] Page 170
Year : 2011 Deselect test run check box Execute Select next list level button To make order technically complete: (PP end user area) (TECO) Tr code C002 Order : 60003245 Enter From the menu bar select Functions ---------- > Restrict processing ---------- > Technically complete Save Calculation of variances Path: Accounting --------- > Controlling --------- > Product cost controlling --------- > Cost object controlling --------- > Product cost by order --------- > period ending closing --------- > single functions --------- > Variances --------- > Individual processing (Tr code is KKS2) Give the order no : 60003245 Period : 6 Fiscal year : 2011 Deselect test run check box Select execute button Double click on variance amount Open one more session with (CO03) Give the order no : 60003245 Enter From the menu select go to - --------- > cost --------- > analysis Press select layout button Select layout 1 SAP02 cost trend Settlement of variance to accounts: (co end user area) In SEP we have taken WIP In SEP also we have taken production
i) Calculation work in process once again KKAX work in process will be zero ii) Settlement of work in process to accounts KO88
a) Work in process entry will be reversed b) Variance will be settled to accounts
[email protected] Page 171
Calculation of work in process (KKAX) Path: Upto single functions same path --------- > Work in Progress --------- > Individual processing --------- > Calculate Give the order no. : 60003245 WIP to Period : 6 Fiscal year : 2011 Result analysis version: 0 Deselect text run check box Execute Settlement of work in process to accounts : KO88 Give the order no. : 60003245 Settlement period : 6 Fiscal year : 2011 Deselect test run check box Execute Select details list button Select accounting documents button Select accounting document no. GBB AUA 300200 INC/DEC in stocks FG 9554.43 FSLFG1 FSL2 PRD 400201 Production order diff 9554.43 FSLFG1 FSL2 300201 INC/DEC in stock WIP 2891.93 P & L debit 200123 work in process 2891.93 -Balance sheet credit