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SAP Finance User Manual Revised 2009

Indian Oil Corporation Limited

SAP Finance Manual

VERSION 3.0

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SAP Finance User Manual Revised 2009

JANUARY 2009

General Transactions Useful For Easy Operation.............................................4 1. How to Login into SAP? .............................................................................4 2. How to Change Password? .........................................................................4 3. How to Create/Change/Delete Favorites?..................................................5 4. How to Create/ Use Variants?......................................................................6 5. How to Use SAP mail?..................................................................................7 6. How to use various Icons?..........................................................................9 7. How to hold data?.......................................................................................10 8. How to transfer a Report in SAP to Excel format?..................................10 9. How to set the layout for FB60 Transaction screen?..............................11 Basic Transactions.............................................................................................12 10. How to view balance in a General Ledger Account?............................12 11. How to view balance in a Vendor / Employee Account?......................12 12. How to view balance in a Customer Account?......................................13 13. How to display a list of Accounting Document?...................................14 14. How to change editable field of a Document?.......................................15 15. How to view Customer master data?......................................................16 16. How to view Vendor master data?..........................................................16 17. How to post a document with reference to old document?.................16 18. How to Create Check Lots?.....................................................................18 19. Payment to Employees for Expenses ....................................................19 20. Payment to Employees for Salary...........................................................23 21. Payment to Employees for Advances.....................................................28 22. Settlement of advance already given to employee...............................29 23. Payment to Indian Oil Loc. for Special/ Imprest adv. from S.O...........34 24. Payment from IOCL Loc. for refund of Special/other adv. to S.O........37 25. Payment to outside parties for services or supplies............................41 26. Payment to outside parties for advances...............................................45 27. Payment to Banks for Issuing Drafts or Trf. to Accts directly ............47 28. Payment to Customers.............................................................................51 29. Payment from/to SV/TV Customers........................................................52 30. Payment to Excise Authorities................................................................60 31. Payment to Railway Authorities..............................................................67 32. Payment to Sales Tax Authorities...........................................................69 33. Payment for Toll Tax.................................................................................71 34. Payment to Transporters.........................................................................73 35. Payment to Contractors against Purchase Orders...............................80 36. Multiple Vendor in a single PO................................................................83 37. Cash withdrawal from Bank.....................................................................86 38. Credit Note to Vendors.............................................................................88

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SAP Finance User Manual Revised 2009

39. Debit Note to Vendors..............................................................................89 40. Payment to Vendors for EMD Refund.....................................................89 41. Booking of Bank Guarantee received from Vendors ........................91 Customers (Receipts) Related Transactions...................................................96 42. How to maintain payment methods?......................................................96 43. How to maintain Bank Data?...................................................................97 44. How to maintain Cheque Limits?............................................................98 45. How to maintain the Terms of payment and Risk category for DOD Customers?...................................................................................................102 46. Receipts from Customers for Oil Sale..................................................103 DOD Supplies-...................................................................................................107 47. Receipt for Non-oil Sale, Scrap, Tender Fees or Miscellaneous.......110 48. Receipt of Corpus Funds.......................................................................111 49. Receipt from State office for Imprest Recoup/ Special advance.......113 50. Receipt from Employees........................................................................114 51. Receipts from Vendors for Security Deposit.......................................115 52. Receipts from Vendors- Earnest Money Deposit................................117 53. Generate Bank Deposit Slips.................................................................118 54. FTD, FTC, FRD and FRC.........................................................................120 55. Correction of Customer account...........................................................124 56. Treatment for Dishonoured Cheque.....................................................128 57. Debit Note to Customer..........................................................................130 58. Credit Note to Customer........................................................................131 59. Booking of Bank Guarantee/ LC/ FD received from Customer..........132 Reversals ..........................................................................................................135 60. Reversal / Change of Cash Receipts....................................................135 61. Reversal of Bank Deposit Slip...............................................................138 62. Reversal of MIRO Document..................................................................139 63. Reversal of FI Document........................................................................139 64. Reversal of Cheque Payment................................................................141 65. Reversal / cancellation / replacement of cheque.................................143 66. Funds Management-Budgetary transactions......................................145 145 Reports...............................................................................................................156 67. Budget reports........................................................................................156 156 68. Cash book................................................................................................162 69. Bank book................................................................................................162 70. Transporter bill........................................................................................163 71. Cheque register.......................................................................................163 72. Cheque limit reports...............................................................................164 73. Summary of DCR.....................................................................................164 74. Reports relating to customer accounts................................................164 75. Reports relating to vendor accounts....................................................170 76. Reports related to STOCK/S.Tax/G/L/credit data ...............................173 3

SAP Finance User Manual Revised 2009

......................................................................................................173 T Code : SP02...............................................................................................183 Annexures .........................................................................................................187 77. Commonly used expenses accounts....................................................187 78. Commonly used income accounts.......................................................202 79. Commonly used liability accounts........................................................202 80. List of posting keys................................................................................203 82. List of document types ..........................................................................206 83. List of incoming payment methods......................................................207 84. List of CCA...............................................................................................208 85. List of accounts types............................................................................209 86. List of Vendor types................................................................................209 87. List of special G/L indicators.................................................................210 Help-Desk ..........................................................................................................211

General Transactions Useful For Easy Operation1. How to Login into SAP? DOUBLE CLICK ON SAPLOGON ICON DOUBLE CLICK ON YOUR RESPECTIVE MODULE PUT YOUR USER ID PUT YOUR PASSWORD ENTER 2.