sap mannual finance

SAP Finance User Manual – Revised 2009

Indian Oil Corporation Limited

SAP – Finance Manual

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http://iocl.com/index.asp


VERSION 3.0

JANUARY 2009

General Transactions Useful For Easy Operation............................................41. How to Login into SAP?.......................................................................52. How to Change Password?..................................................................53. How to Create/Change/Delete Favorites?...........................................54. How to Create/ Use Variants?..............................................................65. How to Use SAP mail?..........................................................................86. How to use various Icons?...................................................................97. How to hold data?...............................................................................108. How to transfer a Report in SAP to Excel format?...........................109. How to set the layout for FB60 Transaction screen?......................11

Basic Transactions...........................................................................................1310. How to view balance in a General Ledger Account?.......................1311. How to view balance in a Vendor / Employee Account?.................1312. How to view balance in a Customer Account?.................................1413. How to display a list of Accounting Document?..............................1514. How to change editable field of a Document?..................................1615. How to view Customer master data?................................................1616. How to view Vendor master data?.....................................................1717. How to post a document with reference to old document?............1718. How to Create Check Lots?...............................................................1819. Payment to Employees for Expenses...............................................1920. Payment to Employees for Salary.....................................................2321. Payment to Employees for Advances...............................................2822. Settlement of advance already given to employee..........................2923. Payment to Indian Oil Loc. for Special/ Imprest adv. from S.O......3424. Payment from IOCL Loc. for refund of Special/other adv. to S.O...3725. Payment to outside parties for services or supplies.......................4026. Payment to outside parties for advances.........................................4527. Payment to Banks for Issuing Drafts or Trf. to Accts directly........4628. Payment to Customers.......................................................................5029. Payment from/to SV/TV Customers...................................................5130. Payment to Excise Authorities..........................................................5831. Payment to Railway Authorities........................................................6532. Payment to Sales Tax Authorities.....................................................6733. Payment for Toll Tax...........................................................................6934. Payment to Transporters....................................................................7135. Payment to Contractors against Purchase Orders..........................7836. Multiple Vendor in a single PO..........................................................8037. Cash withdrawal from Bank...............................................................84

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38. Credit Note to Vendors.......................................................................8639. Debit Note to Vendors........................................................................8740. Payment to Vendors for EMD Refund...............................................8741. Booking of Bank Guarantee received from Vendors....................88

Customers (Receipts) Related Transactions..................................................9342. How to maintain payment methods?................................................9343. How to maintain Bank Data?..............................................................9444. How to maintain Cheque Limits?......................................................9445. How to maintain the Terms of payment and Risk category for DOD Customers?....................................................................................................9946. Receipts from Customers for Oil Sale............................................100

DOD Supplies-.................................................................................................10447. Receipt for Non-oil Sale, Scrap, Tender Fees or Miscellaneous.. 10748. Receipt of Corpus Funds.................................................................10849. Receipt from State office for Imprest Recoup/ Special advance.. 11050. Receipt from Employees..................................................................11151. Receipts from Vendors for Security Deposit..................................11252. Receipts from Vendors- Earnest Money Deposit...........................11453. Generate Bank Deposit Slips...........................................................11554. FTD, FTC, FRD and FRC...................................................................11655. Correction of Customer account.....................................................12056. Treatment for Dishonoured Cheque................................................12457. Debit Note to Customer....................................................................12658. Credit Note to Customer...................................................................12759. BOOKING OF BANK GUARANTEE/LC/FD RECEIVED FROM CUSTOMER.........128

Reversals.........................................................................................................13160. Reversal / Change of Cash Receipts...............................................13161. Reversal of Bank Deposit Slip.........................................................13462. Reversal of MIRO Document............................................................13563. Reversal of FI Document..................................................................13564. Reversal of Cheque Payment...........................................................13765. Reversal / cancellation / replacement of cheque...........................13966. funds management-Budgetory transactions..................................140

Reports.............................................................................................................15367. Budget reports..................................................................................15368. Cash book..........................................................................................15969. Bank book..........................................................................................15970. Transporter bill..................................................................................16071. Cheque register.................................................................................16072. Cheque limit reports.........................................................................16173. Summary of DCR...............................................................................16174. Reports relating to customer accounts..........................................16175. Reports relating to vendor accounts..............................................16776. Reports related to STOCK/S.Tax/G/L/credit data...........................170T CODE : SP02.............................................................................................180

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Annexures........................................................................................................18377. Commonly used expenses accounts..............................................18378. Commonly used income accounts..................................................19879. Commonly used liability accounts..................................................19880. List of posting keys..........................................................................20081. List of document types.....................................................................20282. List of incoming payment methods.................................................20383. List of CCA........................................................................................20484. List of accounts types......................................................................20585. List of Vendor types..........................................................................20586. List of special G/L indicators...........................................................206

Help-Desk.........................................................................................................207

General Transactions Useful For Easy Operation

1. How to Login into SAP?

DOUBLE CLICK ON SAPLOGON ICON

DOUBLE CLICK ON YOUR RESPECTIVE MODULE

PUT YOUR USER ID

PUT YOUR PASSWORD

ENTER

2. How to Change Password?

PUT YOUR USER ID

PUT YOUR OLD PASSWORD

WITHOUT PRESSING ENTER ON THE TOP LEFT

CLICK ON NEW PASSWORD

A BOX POPS UP

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PUT YOUR NEW PASSWORD

RETYPE YOUR NEW PASSWORD

ENTER

3. How to Create/Change/Delete Favorites?

CREATE FAVORITE

ON THE SAP EASY ACCESS MENU RIGHT CLICK ON FAVOURITES AND SELECT INSERT TRANSACTION.

IN THE NEW WINDOW WRITE DOWN TRANSACTION CODE WITHOUT /N

ENTER

ALTERNATIVELY FROM THE TRANSACTION CODE MENU CLICK ON THE ICON ‘ADD TO FAVORITES’ TO AUTOMATICALLY UPDATE THE TRANSACTION IN THE FAVORITE FOLDER

DELETE FAVORITE

RIGHT CLICK ON A FAVORITE

SELECT DELETE FAVORITE

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MESSAGE WILL APPEAR ‘NODE DELETED FROM FAVOURITE LIST’

ALTERNATIVELY FROM THE FAVORITE FOLDER CLICK ON THE TRANSACTION CODE THEN CLICK ON DELETE ICON TO DELETE IT FROM THE FAVORITE FOLDER

4. How to Create/ Use Variants?

CREATE VARIANT(YOU CAN CONFIGURE VARIANT FOR ANY REPORT: EG: /NFBL5N)

T.CODE: /NFBL5N

GO TO MULTIPLE SELECTION BUTTON OF THE CUSTOMER ACCOUNT

AND ENTER ALL THE CUSTOMER CODES FOR WHOM YOU WANT TO SEE THE BALANCES.

COMPANY CODE: ENTER YOUR COMPANY CODE EG: 3100

ON FOLLOWING LINE ITEM SELECTION SELECT THE RELEVANT RADIO BUTTON

ENTER THE DATE INTERVALS RESPECTIVELY.

ENTER THE LAYOUT NAME

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THEN IN THE MENU PATH SELECT GOTO>VARIANTS> SAVE AS VARIANT

IN THE NEW SCREEN ENTER YOUR VARIANT NAME AND DESCRIPTION

SAVE

USE VARAINT

FOR EXAMPLE TCODE: /NFBL5N

IN MENU PATH: GOTO > VARIANTS > GET

IN THE NEW WINDOW WRITE YOUR VARIANT NAME

CLICK ON EXECUTE OR F8

NOW ALL THE PARAMETERS WHICH YOU HAVE CONFIGURED IN VARIANT WILL APPEAR

THE ORIGINAL SCREEN SHALL REAPPEAR & EITHER PRESS F8 OR CLICK ON TO VIEW.

5. How to Use SAP mail?

CREATE A MAIL

CLICK ON BROWN BOX ICON ON SAP EASY ACCESS MENU SCREEN .

ALTERNATIVELY THE TRANSACTION CODE SBWP CAN ALSO BE USED

YOU ENTER THE BUSINESS WORKPLACE

TO CREATE A NEW MESSAGE CLICK ON NEW MESSAGE

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YOU ENTER A NEW SCREEN

TITLE: PUT THE SUBJECT

CLICK ON THE WHITE SPACE TO WRITE YOUR MESSAGE

IN THE RECIPIENT BOX EITHER SELECT HIS NAME OR ENTER HIS SAP USER NAME

SELECT SAP USER NAME IN RECEIPIENT TYPE IF YOU ENTER SAP USER NAME IN RECEIPIENT.

CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT

ATTACH A FILE

REPEAT ABOBE STEPS BUT BEFORE CLICKING ON SEND DO THE FOLLOWING

CLICK ON CLIP ICON ON THE TOP LEFT OF THE SCREEN

BOX OPENS UP, BROWSE THE FILE YOU WANT TO ATTACH

SELECT THE FILE AND CLICK OPEN.

MESSAGE COMES “ATTACHMENT CREATED”

CLICK ON SEND ICON TO SEND THE MAIL ON THE TOP LEFT.

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VIEW NEW MAIL

REPEAT STEPS FIRST TWO STEPS OF CREATE A MAIL.

TO VIEW NEW MAILS CLICK ON INBOX ON LEFT SIDE OF THE SCREEN

DOUBLE CLICK ON THE ITEMS YOU WANT TO VIEW FROM THE LIST SHOWN ON THE RIGHT SIDE OF THE SCREEN.

6. How to use various Icons?

Exit Next Page Previous Page Delete Copy Save

Detail Update Display Next

Select All Deselect all

Enter Set Filter Graphics Create

Help Spreadsheet Calculation Item Details

Back

Cancel Selection Schedule Objects Selection Execute

Parameters Maintain Long Text

Str. List Find PO

Print Search Search Next Put in Process

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7. How to hold data?

ENTER ALL THE DATA WHICH YOU WANT HOLD IN ANY TRANSACTION AND FOLLOW THE MENU PATH ---SYSTEM > USER PROFILE > HOLD DATA

8. How to transfer a Report in SAP to Excel format?

MENU PATH SYSTEM > LIST > SAVE > LOCAL FILE

IN THE NEW WINDOW SELECT SPREAD SHEET RADIO BUTTON

ENTER

IN THE NEW WINDOW GIVE THE MENU PATH WHERE THE FILE SHOULD BE SAVED

CLICK ON TRANFER BUTTON

THE MESSAGE WILL APPEAR ‘XXXX BYTES TRANFERRED’

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9. How to set the layout for FB60 Transaction screen?

ENTER T CODE FB60

CLICK ON THE COLUMN COST CENTER

KEEP PRESSING THE LEFT CLICK OF THE MOUSE

DRAG THE MOUSE TO THE COLUMN WHERE YOU WANT TO TAKE THE COST CENTER COLUMN

LEAVE THE MOUSE BUTTON

ACCORDINGLY ADJUST ALL THE COLUMNS AND BRING THEM TO CONVINIENT POSITION FOR EXAMPLE FOR THE FIELDS COST CENTER, ASSIGNMENT, PERSONNEL, TEXT, FUND.

CLICK ON THE SAME BAR AT RIGHT HAND CORNER ON YELLOW /BLUE TABLE SETTING TAB

WRITE THE VARIANT NAME FOR EXAMPLE YOUR LOCATION CODE

CLICK CREATE

SAVE

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Basic Transactions

10. How to view balance in a General Ledger Account?

T.CODE /NFS10N

GL ACCOUNT: ENTER THE GL ACCOUNT NO.


FISCAL YEAR: ENTER FINANCIAL YEAR : 2006

CLICK ON CLOCK

11. How to view balance in a Vendor / Employee Account?

TCODE: FBL1N

ACCOUNT: ACCOUNT OF VENDOR WHICH IS EQUAL TO EMPLOYEE NUMBER

COMPANY CODE: 3100

IF YOU WANT TO SEE ALLTHE OPEN ITEMS CLICK ON RADIO BUTTON OF OPEN ITEMS.

IF YOU WANT TO SEE ALL THE CLEARED ITEMS CLICK ON RADIO BUTTON CLEARED.

IF YOU WANT TO SEE BOTH CLICK ON ALL ITEMS RADIO BUTTON.

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CLICK ON NORMAL ITEM CHECK BOX IF YOU WANT TO SEE ONLY UNPAID VOUCHERS.CLICK ON SP GL ALSO IF YOU WANT TO SEE ALL LOANS/ADVANCES ALSO.

CLICK ON CLOCK OR PRESS F8

12. How to view balance in a Customer Account?

CUSTOMER STATEMENT OF ACCOUNT

T.CODE: FBL5N

CUSTOMER CODE

COMPANY CODE

PUT THE BUTTON ON OPEN ITEMS

PUT THE DATE AND EXECUTESINGLE LINE PAD

T.CODE: YFR106

BALANCE AS ON: TODAY’S DATE

CONTROLLING PLANT: LEAVE BLANK TO VIEW ENTIRE TRANSACTIONS

FIND OUT WHETHER THAT DOCUMENT IS OPEN OR CLEARED

TCODE: FBL5N

ACCOUNT: CUSTOMER ACCOUNT FOR WHICH THIS WAS THE CASH RECEIPT

COMPANY CODE: ENTER YOUR COMPANY CODE EG 3100

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SELECT THE ALL ITEM RADIO BUTTON.

CLICK ON CLOCK

IF THE DOCUMENT COMES OUT TO BE IN RED THEN IN THIS LIST THEN IT IS OPEN ITEM DOCUMENT AND IF THE DOCUMENT COMES OUT TO BE GREEN THEN IN LIST THEN IT IS CLEARED ITEM DOCUMENT

13. How to display a list of Accounting Document?

DISPLAY SINGLE DOCUMENT ONLY

TCODE: FB03

DOCUMENT NO. : ENTER THE DOCUMENT NO. TO BE VIEWED

COMPANY CODE : ENTER DESIRED CO.CODE

FISCAL YEAR : ENTER 2006

PRESS ENTER

THE SYSTEM WILL NOW DISPLAY THE ACCOUNTING DOCUMENT

DISPLAY MANY DOCUMENTS

T CODE FB03

CLICK AT LIST ICON ON THE EXTREME LEFT CORNER

COMPANY CODE: PUT YOUR COMPMANY CODE

FISCAL YEAR: E.G. 2006

GIVE THE ENTRY DATE

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AND LASTLY CLICK THE “OWN DOCUMENTS ONLY” CHECK BOX (IF YOU WANT TO SEE THE DOCUMENTS POSTED BY YOURSELF) AT THE BOTTOM.

THE SYSTEM WILL GIVE A LIST OF ALL DOC. PASSED BY YOU FOR THE DESIRED ENTRY DATE.

YOU CAN SEE THE DOC. DIRECTLY BY DOUBLE CLICKING IT

14. How to change editable field of a Document?

TCODE : FB02

DOCUMENT NO. : ENTER THE DOCUMENT NO. TO BE VIEWED

COMPANY CODE : ENTER DESIRED CO.CODE

FISCAL YEAR : ENTER YEAR

DOUBLE CLICK ON FIRST LINE ITEM

THE DOCUMENT FIRST LINE ITEM OPENS UP YOU CAN CHANGE THE ASSIGNMENT AND TEXT, WHICH IS NOT GRAYED OUT.

YOU CAN GO TO NEXT LINE ITEM BY CLICKING ON NEXT ITEM BUTTON

IF YOU WANT TO CHANGE THE DOCUMENT HEADER TEXT OR REFERENCE CLICK ON HAT.

AFTER MAKING THE CHANGES SAVE THE DOCUMENT

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15. How to view Customer master data?

TCODE: /NFD03

CUSTOMER: ENTER CUSTOMER CODE

COMPANY CODE: ENTER YOUR COMPANY CODE EG. 3100

ENTER

16. How to view Vendor master data?

TCODE:/NFK03

CUSTOMER:ENTER VENDOR CODE

COMPANY CODE: ENTER YOUR COMPANY CODE EG. 3100

ENTER

17. How to post a document with reference to old document?

T.CODE: FBR2

THE SCREEN SHALL APPEAR AS BELOW & THE DESIRED REFERENCE DOCUMENT NUMBER, COMPANY CODE & FISCAL YEAR BE ENTERED

CLICK ON DISPLAY LINE ITEMS

ENTER

NOW THE SYSTEM WILL DISPLAY ALL THE ACCOUNTING ENTRIES YOU HAVE DONE IN THE OLD DOCUMENT, KEEP ON

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ENTERING AND DO THE CHANGES WHEREVER NECESSARY AND SIMULATE & SAVE .

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VENDORS (PAYMENT) RELATED TRANSACTIONS

18. How to Create Check Lots?

TCODE: FCHI

PAYING COMPANY CODE: EG.3100

HOUSE BANK: EG. SG232

ACCOUNT ID : IMOIP(CHECK LOTS SHOULD BE CREATED ONLY FOR IDS ENDING WITH P)

PRESS SHIFT+F5 OR CLICK AT THE CHANGE ICON (PENCIL SHAPE)

CLICK AT EDIT >CREATE

THE NEXT SCREEN SHALL APPEAR AS FOLLOWS

LOT NUMBER: MENTION HERE THE LOT NUMBER TO BE CREATED.

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CHEQUE NUMBER: MENTION HERE THE CHEQUE STARTING SERIES NO.

TO: MENTION HERE THE END OF THE SERIES NO.

GIVE SHORT TEXT IN THE TEXT BOX

PRESS ENTER AND SAVE.

19. Payment to Employees for Expenses

STEP 1 EXPENSES BOOKING

TCODE: /NFB60 WHICH IS BASICALLY IN TWO PARTS.THE FIRST PART ON TOP IS THE PORTION RELATED TO VENDOR & THE SECOND PART IS RELATED TO THE EXPENSE ACCOUNT.THE TOP SCREEN APPEARS AS BELOW & THE DETAILS TO BE FILLED UP IS AS EXPLAINED;

VENDOR: ENTER THE EMPLOYEE NO

INVOICE DATE: ENTER THE CURRENT DATE

REFERENCE: PLANT CODE

AMOUNT: ENTER THE AMOUNT PAYABLE.

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BUSINESS PLACE /SECTION: ENTER SECTION CODE EG. ENTER 3100

IN THE SECOND PART IN THE G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L ACCOUNT

E.G. FOR TA BILL PAYMENT – 5290600051 - FARE

5290600052 – DA ETC

AMOUNT IN DOCUMENT CURRENCY – ENTER THE AMOUNT

NOTE: ENTER THE COST CENTER IN THE COST CENTER COL. M53801

ENTER THE EMPLOYEE NO. IN THE PERSONNEL COLUMN

SIMULATE DOCUMENT & SAVE (DOC. NO WILL BE 41XXXXXXXX)

THE SYSTEM WILL GENERATE AN ACCOUNTING ENTRY

EXPENDITURE ………………………DR

EMLOYEE/VENDOR……………………………CR

STEP 2 PAY TO THE EMPLOYEE FROM BANK OR CASH

TCODE: /NF-53

THE SCREEN LAYOUT IS IN THREE PARTS FIRST – HEADER DETAILS, THEN BANK DATA & LASTLY LINE ITEM OF THE VENDOR LYING OPEN FROM THE OPEN ITEM SELECTION.

HEADER DATA

DOCUMENT DATE: CURRENT DATE

POSTING DATE: DATE OF ENTRY IN THE BOOKS IT WILL BE DEFAULTED DON’T CHANGE

REFERENCE

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BANK DATA

ACCOUNT: 7013123022 IF BANK PAYMENT (IT SHALL BE THE PAYMENT G/L ACCOUNT OF YOUR

LOCATION ENDING WITH ‘2’

351XXXX000 IF CASH PAYMENT(XXXX IS YOUR LOCATION CODE.

AMOUNT: PUT THE AMOUNT

OPEN ITEM SELECTION

ACCOUNT : PUT THE EMPLOYEE NUMBER

PRESS ENTER OR CLICK ON PROCESS OPEN ITEM

SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT.

DOCUMENT ->SIMULATE-> SAVE

STEP 3 PRINT CHEQUE ONLY IF PAID THROUGH BANK

TCODE: /NFBZ5

DOC. NO. : ENTER THE PAYMENT DOC NUMBER I.E. 42XXXXXXXX

COMPANY CODE: ENTER YOUR CO.CODE

FISCAL YEAR : 2006 OR RELEVANT YEAR

PAYMENT METHOD : ENTER DEFAULT PAYMENT METHOD ‘C’ OR ANY OTHER PYMT.METHOD SPECIFIED .

CHEQUE LOT : ENTER THE RELEVANT CHEQUE LOT

CLICK PRINT IMMEDIATELY BUTTON.

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CLICK THE PRINTER BUTTON

THE SYSTEM WILL PRINT THE CHEQUE AND GIVE A MESSAGE

PRINT JOB COMPLETED.

STEP4 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY

TCODE: /NFCHN THE SCREEN SHALL APPEAR AS BELOW

PAYING COMPANY CODE: STATE OFFICE CODE

HOUSE BANK: ENTER HOUSE BANK

ACCOUNT ID: EG.IMP01P

CLICK ON FURTHER SELECTIONS

PUT THE CREATION DATE AS TODAYS DATE TO SEE CHEQUES ONLY FOR TODAY.

CLICK ON CLOCK.

STEP 5 TAKE VOUCHER PRINT & GET IT SIGNED BY EMPLOYEE

TCODE: /NYFR121

COMPANY CODE: ENTER 3100

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DOCUMENT NO. : ENTER THE DOCUMENT NO. FOR WHICH THE JV IS TO BE PRINTED

FISCAL YEAR: 2006

CLICK ON CLOCK

THE SYSTEM WILL GIVE A MESSAGE SAYING “ ONE DOCUMENT WAS SELECTED”

PRESS ENTER OR CLICK THE TICK MARK

THE SYSTEM WILL GIVE A MESSAGE “ WOULD TOU LIKE TO ISSUE THE REQUEST”

PRESS ENTER OR CLICK THE YES BUTTON

OUTPUT DEVICE: ENTER ZEPS

SELECT PRINT IMMEDIATELY FROM THE OUTPUT OPTION

CLICK THE PRINTER BUTTON.

20. Payment to Employees for Salary

STEP 1 SALARY DRAFT RECEIVED FROM STATE OFFICE

T.CODE: F-04

DOCUMENT DATE

TYPE: GZ

COMPANY CODE: STATE OFFICE CODE

POSTING DATE: IT WILL BE DEFAULTED

CURRENCY: INR

DOCUMENT HEADER TEXT: ADVANCE NUMBER

PST KY40

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ACCOUNT: BANK G/L ACCOUNT- IMPREST INCOMING

PRESS ENTER

AMOUNT

ASSIGNMENT: PAYMENT METHOD AND INSTRUMENT NUMBER

TEXT : MENTION THE DATE OF THE INSTRUMENT IN THE FORMAT DD.MM.YYYY FOLLOWED BY BANK NAME

CLICK ON CHOOSE OPEN ITEM

ACCOUNT : 7999999999 (G.L ACCOUNT FOR FUND IN TRANSIT)

CLICK ON PROCESS OPEN ITEM

SELECT THE DOCUMENT GENERATED BY SO

SIMULATE & POST

78 SERIES DOC NO. SHALL GET GENERATED.

MAKE THE BDS/DCR USING YF07/YF007

NOW THE MONEY IS AVAILABLE WITH THE LOCATION TO MAKE THE PAYMENTS.

STEP 2 MAKE ENTRY FOR BOOKING SALARY PAYABLE FOR EVERY EMPLOYEE INDIVIDUALLY

TCODE: F-53

PUT THE DOC DATE AND POSTING DATE

PUT OUTGOING BANK GL CODE FOR BANK DATA

PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE ‘PLANT/LOCATION CODE’.

AMOUNT: ENTER THE AMOUNT PAYABLE

PUT EMPLOYEE CODE IN OPEN ITEM SELECTION

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CLICK ON PROCESS OPEN ITEM, SELECT THE ENTRY PASSED BY STATE OFFICE FOR THE EMPLOYEE AND SAVE

STEP 3 TRANSFERING THE INDIVIDUAL EMPLOYEE BALANCES TO YOURSELF ACCOUNT FOR DD OR DIRECT TRANSFER TO BANK ACCOUNT-THIS HAS TO BE DONE BEFORE F-53 IF REQUIRED

TCODE: /NF-51 DOC TYPE- KA


COMPANY CODE: RESPECTIVE CO.CODE EG. 3100

CURRENCY: INR

PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE ‘PLANT/LOCATION CODE’

NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT “TRANSFER POSTING WITH CLEARING”.

CLICK CHOOSE OPEN ITEM ON THE TOP LEFT OF THE SCREEN

, THE NEXT SCREEN APPEARS

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ACCOUNT: PUT ONE EMPLOYEE ACCOUNT

CLICK ON OTHER ACCOUNTS AND PRESS ENTER

SCREEN OPENS WITH MANY COLUMNS

FILL ACCOUNT: EMPLOYEE CODE

ACCOUNT TYPE: K


SELECT / TICK ON STANDARD O/S

REPEAT THE STEPS FROM 12 TO 15 FOR ALL THE EMPLOYEES

ENTER

CHOOSE RELEVANT LINE ITEM OF SPECIFIED EMPLOYEES

CLICK ON GREEN ARROW

PST KY: 31

ACCOUNT: ENTER YOURSELF VENDOR CODE

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ENTER

AMOUNT: PUT THE TOTAL AMOUNT TO BE GIVEN TO ALL EMPLOYEES

ASSINGNMENT: LOCATION CODE

TEXT: NARRATION

DOCUMENT>SIMULATE>SAVE

SYSTEM GIVES A DOC. STARTING FROM 11********

STEP 4 MAKE AN OUGOING PAYMENT ON YOURSELF VENDOR CODE

TCODE: /NF-53

HEADER DATA



PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE ‘PLANT/LOCATION CODE’

BANK DATA

ACCOUNT: 7013123022 IF BANK PAYMENT


OPEN ITME SELECTION

ACCOUNT: PUT THE CODE OF YOURSELF VENDOR A/C



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THE SAME HAS BEEN ELABORATED STEP WISE ON. PAGE NO. 19

STEP 6 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY

THE SAME HAS BEEN ELABORATED STEP WISE ON PAGE NO. 19

21. Payment to Employees for Advances

STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH

TCODE: F-48

DOCUMENT DATE : ENTER THE CURRENT DATE

REFERENCE:

THE FOLLOWING FIELDS SHALL APPEAR AS UNDER

ACCOUNT : ENTER THE EMPLOYEE CODE

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ENTER THE SPECIAL G/L: FOR EG. FOR TOUR ADVANCE ENTER “N”

ACCOUNT : ENTER THE OUTGOING BANK G/L CODE 7013123022 OR CASH ACCOUNT 3513123000

AMOUNT : ENTER THE AMOUNT OF ADVANCE

PRESS ENTER

AMOUNT : ENTER * (IT COPIES THE EARLIER AMOUNT)

ASSIGNMENT : DETAILS YOU WANT TO CAPTURE

TEXT : DETAILS YOU WANT TO CAPTURE

SIMULATE


EMPLOYEE / VENDOR…………………………..DR

BANK……………………………………………………..CR

SAVE

THE SYSTEM WILL GIVE A DOC. NO. STARTING WITH 42XXXXXXXX

STEP 2 TO PRINT CHEQUE IF PAYMENT IS THROUGH BANK

THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO. 19

22. Settlement of advance already given to employee

CASE – 1: WHEN EXPENDITURE IS MORE THAN ADVANCE GIVEN

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STEP1 EXPENSES BOOKING AND CREATING LIABILITY FOR BALANCE AMOUNT TO BE PAID TO EMPLOYEE AFTER ADJUSTING THE ADVANCE AMOUNT

TCODE: F-51 DOC TYPE - KA

DOCUMENT DATE: ENTER THE CURRENT DATE

RFERENCE: PUT YOUR LOCATION CODE

NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT

“TRANSFER POSTING WITH CLEARING”

CLICK CHOOSE OPEN ITEM ON THE TOP LEFT

ACCOUNT: ENTER THE EMPLOYEE NO.

SPL. G/L: ENTER THE RELEVANT SPL. G/L. FOR EXAMPLE: IF TA ADVANCE IS TO BE ADJUSTED THEN ENTER “N”.ALSO REMOVE THE TICK FROM ‘NORMAL OI’

e.g. OF FEW ADVANCES COULD BE

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CLICK PROCESS OPEN ITEM ICON ON TOP LEFT

SELECT THE ADVANCE TO BE ADJUSTED BY DOUBLE CLICKING


PSTKY: ENTER 40

ACCOUNT; ENTER THE RELEVANT EXPENDITURE G/L CODE

PRESS ENTER

AMOUNT: ENTER THE EXPENDITURE AMOUNT

ENTER THE COST CENTER EG M53801

TEXT: ENTER ANY DETAILS

PSTKY: ENTER 31

ACCOUNT: ENTER THE EMPLOYEE CODE

PRESS ENTER

AMOUNT: ENTER THE ACTUAL BALANCE AMOUNT TO BE PAID

ASSIGNMENT: 3100

TEXT: REMARKS

SIMULATE

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EXPENDITURE 1………………………..DR

EMPLOYEE(ADVANCE)…………………..CR

EMPLOYEE(BAL. AMOUNT)…………….CR

SAVE.


STEP 2 FINAL PAYMENT TO EMPLOYEE OUT BANK OR CASH

TCODE: F-53



PUT REFERENCE ON WHICH SORTING CAN BE DONE LIKE ‘PLANT/LOCATION CODE’.

BANK DATA

ACCOUNT: OUTGOING BANK GL A/C 701XXXX022 OR CASH A/C 351XXXX000 (XXXX = PLANT CODE)

AMOUNT: PUT THE AMOUNT TO BE GIVEN

OPEN ITEM SELECTION

ACCOUNT: PUT THE EMPLOYEE NUMBER


SELECT THE AMOUNT YOU WANT TO SELECT THIS SHOULD BE IN BLUE

32





CASE – 2 WHEN EXPENDITURE IS LESS THAN ADVANCE GIVEN

STEP1 EXPENSES BOOKING AND SHOWING BALANCE AMOUNT AS RECOVERABLE FROM EMPLOYEE

TCODE : F-51 DOC TYPE KA


REFRENCE: PLANT CODE

NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT “TRANSFER POSTING WITH CLEARING”

CLICK CHOOSE OPEN ITEM

ACCOUNT: ENTER THE EMPLOYEE NO.

SPL. G/L: ENTER THE RELEVANT SPL. G/L . FOR EXAMPLE IF TA ADVANCE IS TO BE ADJUSTED THEN ENTER “N”

CLICK PROCESS OPEN ITEM

SELECT THE ADVANCE TO BE ADJUSTED BY DOUBLE CLICKING


PSTKY: ENTER 40

ACCOUNT; ENTER THE RELEVANT EXPENDITURE G/L CODE

PRESS ENTER

AMOUNT: ENTER THE EXPENDITURE AMOUNT

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ENTER THE COST CENTRE

TEXT: ENTER ANY DETAILS

PSTKY: ENTER 21

ACCOUNT: ENTER THE EMPLOYEE CODE

PRESS ENTER

AMOUNT: ENTER THE ACTUAL BALANCE ADJUSTMENT AMOUNT

ASSIGNMENT: XXXX (PLANT CODE)

TEXT: REMARKS

SIMULATE


EXPENDITURE 1………………………..DR

EMPLOYEE (BAL. AMOUNT)…………….DR

EMPLOYEE (ADVANCE)…………………..CR

SAVE.


23. Payment to Indian Oil Loc. for Special/ Imprest adv. from S.O.

THROUGH CHEQUESTEP 1 CREATION OF LIABILITY

TCODE : /NF-53

DOCUMENT DATE: DATE OF THE DOCUMENT OR CURRENT DATE

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COMPANY CODE: STATE OFFICE CODE TCODE: F-53

POSTING DATE : SHALL COME BY DEFAULT

CURRENCY : INR

REFERENCE : SENDING LOCATION CODE

FOLLOWING SCREEN SHALL APPEAR, WHEREIN

PSTKY =40 & ACCOUNT=7999999999, THEN PRESS ‘ENTER’

AMOUNT = DESIRED AMOUNT, ASSIGNMENT = RECVG.PLANT CODE & TEXT = DETAILS OF IMPREST NO.

IN THE NEXT LINE ITEM, PSTKY =31 & ACCOUNT=’ONE-TIME VENDOR, THEN PRESS ‘ENTER’ THE FOLLOWING SCREEN SHALL APPEAR

ALL THE DETAILS LIKE NAME, CITY, PO BOX SHOULD BE CAREFULLY FILLED, AS THE CHEQUE SHALL BE PRINTED FROM THIS DETAIL.THEN PRESS ENTER & THE NEXT SCREEN POPS-UP

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GIVE THE AMOUNT & THE DETAILS IN THE ASSIGNMENT AS WELL AS THE TEXT FIELD, THEN PRESS ENTER. THE ENTRY THAT SHALL BE DISPLAYED SHALL BE

SAVE..DOC STARTING WITH 11* SHALL BE GENERATED

STEP 1 PAYMENT OF LIABILITY

TCODE : F-53



POSTING DATE : SHALL COME BY DEFAULT

REFERENCE :PLANT/LOC. CODE

BANK DATA

ACCOUNT: OUTGOING BANK GL A/C 701XXXX022 OR CASH A/C 351XXXX000 (XXXX = PLANT CODE)

AMOUNT: PUT THE AMOUNT TO BE GIVEN

OPEN ITME SELECTION

ACCOUNT: PUT THE ONE TIME VENDOR CODE


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SELECT THE AMOUNT YOU WANT TO SELECT THIS SHOULD BE IN BLUE

DOCUMENT ->SIMULATE-> SAVE..THE ENTRY GENERATED SHALL BE



THROUGH PO/DD

IN CASE PAYMENT HAS TO BE MADE THROUGH PO OR DD THEN THE ONLY CHANGE SHALL BE INSTEAD OF PUTTING THE VENDOR CODE AS ‘ONE TIME VENDOR’ THE ‘YOURSELF VENDOR’ SHALL BE USED.

REST OF THE STEP SHALL BE THE SAME.

24. Payment from IOCL Loc. for refund of Special/other adv. to S.O

STEP 1 REFUND TO THE STATE OFFICE

TCODE: F-53

37




POSTING DATE: IT WILL BE DEFAULTED

CURRENCY: INR

DOCUMENT HEADER TEXT: ADVANCE NUMBER

BANK DATA

ACCOUNT : ENTER THE OUTGOING BANK GL A/C (IMPREST A/C)

AMOUNT : ENTER BALANCE AMOUNT THAT IS TO BE REFUNDED

CLICK GOTO

CLICK DOCUMENT OVERVIEW

POSTING KEY : 21

ACCOUNT : ENTER ‘ONE TIME VENDOR CODE’

PRESS ENTER & THE SCREEN POPS UP AS BELOW

38


ALL THE DETAILS LIKE NAME, CITY, PO BOX SHOULD BE CAREFULLY FILLED, AS THE CHEQUE SHALL BE PRINTED FROM THIS DETAIL.THEN PRESS ENTER & THE NEXT SCREEN POPS-UP

GIVE THE AMOUNT & THE DETAILS IN THE ASSIGNMENT AS WELL AS THE TEXT FIELD, THEN PRESS ENTER. THE ENTRY THAT SHALL BE DISPLAYED SHALL BE

ONE TIME VENDOR ACCT……………….DROUTGOING BANK ACCT……………..CR

GO TO DOCUMENT & SIMULATE

POST THE DOCUMENT

THE SYSTEM WILL GENERATE A DOC. NO. STARTING WITH 42XXXXXXXX

STEP 2 TO PRINT CHEQUE IF PAYMENT MADE THROUGH BANK

TCODE : FBZ5

THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO.19

STEP 3 RECEIVING OF CHEQUE BY STATE OFFICE

TCODE :/NF-51

DOCUMENT DATE : CURRENT DATE

DOCUMENT TYPE : GZ

DOC.HEADER TEXT : PLANT/LOC.CODE

39


SELECT THE BUTTON :

THE NEXT SCREEN APPEARS

BESIDE THE COMPANY CODE & ACCOUNT TYPE AS K, PUT IN ACCOUNT THE ‘ONE TIME VENDOR ACCOUNT’

CLICK ON PROCESS OPEN ITEM ON THE TOP LEFT SCREEN

SELECT THE LINE ITEM FOR WHICH PAYMENT HAS BEEN SEND BY THE LOCATION.

GO BACK BY THE GREEN ARROW & THE FOLLOWING SCREEN APPEARS

PUT PSTKY AS 40 ACCOUNT AS YOUR INCOMING BANK GL ACCOUNT E.G. 601XXXX011 ( XXXX = PLANT CODE) & PRESS ENTER

AMOUNT = AMOUNT SEND BY LOCATION, ASSIGNMENT =PAYMENT METHOD & INSTRUMENT NO.,TEXT = PAYMENT DATE & BANK

40


DOCUMENT SIMULATE & SAVE, IT SHALL GENERATE A 78** SERIES DOCUMENT.

25. Payment to outside parties for services or supplies

STEP 1 EXPENSES BOOKING

TCODE: /NFB60

VENDOR: ENTER THE VENDOR CODE


REFERENCE: PUT VENDOR DOCUMENT/BILL NUMBER


BUSINESS PLACE /SECTION: PLANT CODE/SECTION CODE (THIS FIELD SHALL BE USED FOR TDS CERTIFICATES )

G/L ACCOUNT: ENTER THE RELEVANT EXPENSE G/L ACCOUNT

E.G. FOR OTHER EXPENSE 5292600030 - CONSULTATION

5290600130 – INSPECTION CHGS


ENTER THE COST CENTER IN THE COST CENTER COL. EG. M53801 ALSO PUT MATERIAL CODE IF PAYMENT IS BEING MADE FOR TRANSPORT.THE SCREEN SHALL APPEAR AS FOLLOWS

41


CLICK ON WITHHOLDING TAX TAB

CLICK ON THE WHITE BOX NEXT TO YOUR RESPECTIVE TAX TYPE

CLICK ON THE ROUND BUTTON AND CHOOSE THE RESPECTIVE TAX PERCENTAGE


42




VENDOR…………………………………………CR

O/L TDS…………………………………………..CR

STEP 1 EXPENSES BOOKING THROUGH CODE FOR ONE TIME VENDOR IN CASE THE PARTY DEALS ONCE IN A YEAR

TCODE: /NFB60

VENDOR: ENTER THE ONE TIME VENDOR CODE EG. 10600060


REFERENCE:


BUSINESS PLACE /SECTION: ENTER PLANT CODE

TEXT: ANY REMARKS


E.G. OTH EXP-HIRE CHARGES- 5292300050

OTH EXP-BOOKS, PERIODICAL- 5292400010

43



ENTER THE COST CENTER IN THE COST CENTER COL. EG. M53801

SIMULATE DOCUMENT

A BOX POPS UP, FILL IN THE REQUIRED FIELDS NAME, ADDRESS, HIS BANK, AND BUSINESS ETC.AS BELOW




ONETIME VENDOR……………………………CR

STEP 2 MAKE PAYMENT TO THE OUTDSIDE VENDOR OR TO ONE TIME VENDOR OUT OF BANK OR CASH

TCODE: /NF-53



REFERENCE:

44


BANK DATA

ACCOUNT: 701XXXX012 IF BANK PAYMENT

351XXXX000 IF CASH PAYMENT(XXXX=PLANT)

AMOUNT: PUT THE NET AMOUNT AFTER DEDUCTING TDS

OPEN ITME SELECTION

ACCOUNT: PUT THE VENDOR NUMBER




26. Payment to outside parties for advances

STEP 1 ADVANCE PAYMENT THROUGH BANK OR CASH A/C

TCODE : F-48


ACCOUNT : ENTER THE VENDOR NO.

SPL. G/L : SELECT THE RELEVANT SPECIAL G/L INDICATOR , WHICH CAN BE SELECTED FROM THE DROPDOWN AS SHOWN

45


ACCOUNT : ENTER THE OUTGOING BANK G/L CODE 701XXXX022 OR CASH A/C 351XXXX000.

AMOUNT : ENTER THE AMOUNT OF ADVANCE

PRESS ENTER

AMOUNT : ENTER *

ASSIGNMENT : ANY DETAILS YOU WANT TO CAPTURE

TEXT : ANY DETAILS YOU WANT TO CAPTURE

SIMULATE


EMPLOYEE / VENDOR…………………………..DRBANK……………………………………………………..CR

SAVE


STEP 2 TO PRINT CHEQUE IF PAYMENT MADE THROUGH BANK

TCODE : FBZ5


27. Payment to Banks for Issuing Drafts or Trf. to Accts directly

Issue cheque in the name of vendor “Yourself” so that bank can prepare drafts in name of various real vendors or transfer money in the accounts of employees or other real vendors

TCODE : /NFB60

46


VENDOR : ENTER THE VENDOR CODE

INVOICE DATE : ENTER THE CURRENT DATE

REFERENCE : ALWAYS ENTER BILL NO

AMOUNT : ENTER THE AMOUNT PAYABLE

BUSINESS PLACE /SECTION CODE : ENTER 3100

G/L ACCOUNT : ENTER THE RELEVANT EXPENSES A/C

5290800020 PRINTING & STATIONERY


ENTER THE VENDOR CODE



PRINTING AND STATIONERY A/C ………………………DR


STEP 2 TRANSFERING THE INDIVIDUAL VENDOR AMOUNT TO ‘YOURSELF’ ACCOUNT

TCODE: /NF-51 DOC TYPE - KA


COMPANY CODE: RESPECTIVE EG. 3100

CURRENCY: INR

REFERENCE:

NOTE: PLEASE SEE THAT THE RADIO BUTTON IS AT “TRANSFER POSTING WITH CLEARING”.

47



ACCOUNT: PUT ONE EMPLOYEE ACOUNT

CLICK ON OTHER ACCOUNTS AND ENTER

SCREEN OPENS WITH MANY SPACES AS BELOW

FILL ACCOUNT: VENDOR CODE

ACCOUNT TYPE: K


SELECT ON STANDARD O/S

REPEAT THE STEPS FROM 12 TO 15 FOR ALL THE EMPLOYEES

ENTER

CHOOSE RELEVANT AMOUNTS OF DIFFERENT EMPLOYEES


48


PST KY: 31

ACCOUNT: PUT ‘YOURSELF’ VENDOR CODE

PRESS ENTER

AMOUNT: PUT THE TOTAL AMOUNT TO BE GIVEN TO ALL EMPLOYEES

ASSINGNMENT: LOCATION CODE

TEXT: NARRATION

DOCUMENT>SIMULATE>SAVE

SYSTEM GIVES A DOC. STARTING FROM 11********

STEP 3 MAKE AN OUGOING PAYMENT ON YOURSELF VENDOR CODE

TCODE: /NF-53



REFERENCE:

BANK DATA



OPEN ITME SELECTION

ACCOUNT : PUT THE CODE OF ‘YOURSELF’ VENDOR A/C


SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT

49


SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT.

DOCUMENT ->SIMULATE-> SAVE – SYSTEM WILL GENERATE THE DOCUMENT 42********


TCODE : /NFBZ5


STEP 5 VERIFY WHETHER CHEQUE HAS BEEN ISSUED PROPERLY

TCODE: /NFCHN

PRESS ENTER

PAYING COMPANY CODE: STATE OFFICE CODE

HOUSE BANK: ENTER HOUSE BANK

ACCOUNT ID: EG.IMP01P



CLIK ON CLOCK.

STEP 6 PRINT VENDORS NAME FOR WHICH BANK WILL ISSUE DRAFT OR TRANSFER TO ACCOUNTS

ENTER T CODE: YF87

ENTER POSTING DATE

FISCAL YEAR: 2006

DOCUMENT NUMBERS GIVE 11 SERIES DOC NO

50


COMPANY CODE 3100

USE YF90 FOR GIVING A LETTER TO THE BANK FOR DD PREPARATION.HERE 42 SERIES DOC IS TO BE GIVEN .THIS IS TO BE RUN AFTER THE CHEQUE IS PREPARED.

28. Payment to CustomersSTEP 1 MAKE PAYMENT ENTRY FOR CUSTOMER

TCODE: /NF-53


DOCUMENT TYPE CZ


REFERENCE:

BANK DATA

ACCOUNT: 701XXXX012 (BANK G/L ACCOUNT OUTGOING-XXXX=PLANT CODE)


OPEN ITME SELECTION

ACCOUNT: PUT THE CUSTOMER NUMBER

ACCOUNT TYPE: ‘D’


51




STEP 2 PRINT CHEQUE IN THE NAME OF CUSTOMER

TCODE : FBZ5


29. Payment from/to SV/TV Customers

NOTE:SV=SUBSCRIPTION VOUCHERS, TV=TRANSFER VOUCHERSTHE SV/TV CUSTOMER NUMBERS WILL START WITH DIGIT 9*

STAGE 1 AS USUAL YOU SHALL PASS THE ENTRY FOR RECEIVING THE MONEY FROM DISTRIBUTORS.

STEP 1 RECEIVE MONEY FROM DISTRIBUTOR.

TCODE: F-28

DOCUMENT DATE

DOCUMENT HEADER TEXT: CUSTOMER/PARTY CODE

BANK DATA

BANK ACCOUNT: 601XXXX061 (ENTER YOUR COLLECTION G/L A/C , XXXX= PLANT)

AMOUNT: AMOUNT OF DD/CHEQUE

TEXT: DATE OF THE INSTRUMENT

ASSIGNMENT: TYPE OF INSTRUMENT ( PAYMENT METHODS) AND INSTRUMENT NUMBER

52


PRESS SHIFT F2 OR GOTO-> DOCUMENT OVERVIEW

BANK POPUP WILL COME CHOOSE THE BANK AND DOUBLE CLICK ON THE BANK OF WHICH YOU ARE RECEIVING INSTRUMENT.

PST KY 15

ACCOUNT : CUSTOMER CODE

ENTER

AMOUNT : WRITE DOWN THE SAME AMOUNT.

TEXT: ENTER REMARKS IF ANY

CLICK ON MORE DATA

CHOOSE THE REQUISITE CCA:C004 FOR MS/HSD,C005 FOR SKO, C021 FOR OTHERS

SIMULATE & SAVE THE DOCUMENT

NOTE DOWN THE NUMBER IT WILL BEGIN WITH 32********

53


STEP 2 TO PRINT CASH RECEIPT

TCODE : YF42

COMPANY CODE : ENTER 3100

FISCAL YEAR : 2006 (UPTO MARCH 2007) AFTER THAT IT WILL BE 2007

DOCUMENT NUMBER : ENTER THE DOCOMENT NO. AS OBTAINED ABOVE

SELECT PRINT RADIO BUTTON

CLICK ON THE CLOCK

SELECT PRINT IMMEDIATELY

CLICK ON PRINTER BUTTON

STAGE 2 NOW YOU SHALL PASS THE ENTRIES FOR SV AND TV AS PER THE STATEMENT SUBMITTED BY DISTRIBUTOR. THIS COULD BE DONE BY T. CODE F-30 OR THROUGH UPLOAD PROGRAM YFU132 AND KNOCK OFF THE ITEMS BY T CODE F-30.

METHOD 1 PASSING INDIVIDUAL ENTRY

CASE 1 KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEVED WHEN THE AMOUNT RECEIVED IS ALSO = NET OF SV/TV OR DGCC CARDS/VC

STEP 1

TCODE /NF-30 DOC TYPE - SD

ENTER THE DOCUMENT DATE AS THE CURRENT DATE.

REFERENCE:

PSTKY: 50

ACCOUNT: IF SECURITY DEPOSIT SV/TV 2141050000 (EXAMPLE PL SELECT THE RESPECTIVE GL CODE LIKE DGCC

54


OTHER MIS INC-SALE OF LPG CUSTOMER CARDS 4516020300, VR - CLAIMS RECOVERABLE-UCG-OTHERS 3443299000 ).

ENTER

NEXT SCREEN: AMOUNT PUT THE TOTAL SV/DGCC/VR AMOUNT THAT IS TO BE TRANSFRRED

TEXT: REMARKS

ENTER

PSTKY: 04

ACCOUNT: PUT THE 9* DIGIT CUSTOMER ACCOUNT

ENTER

NEXT SCREEN: AMOUNT PUT THE TOTAL TV AMOUNT THAT IS TO BE TRANSFRRED

TEXT: REMARKS

CLICK ON MORE DATA .

NEXT SCREEN –PUT CCA= C021.

DOCUMENT SIMULATE ---------------PL CHECK AND THEN SAVE.

STEP 2- KNOCKING OFF

IN THE NEXT STEP RE-DO F-30

CHOOSE OPEN ITEM

PUT THE CUSTOMER ACCOUNT & THE ACCOUNT TYPE AS ‘D’


SELECT BOTH THE LINE ITEM OF PAYMENT RECIEVED & DEBIT ON ACCOUNT OF SV

55


CASE II KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEIVED WHEN AMOUNT RECEIVED IS LESS THAN THE NET OF SV/TV

STEP 1

STEP 1 SHALL BE THE SAME SET OF STEPS AS MENTIONED IN THE PREVIOUS PAGE IN STEP 1

STEP 2- KNOCKING OFF

TCODE /NF-30

ENTER THE DOCUMENT DATE AS THE CURRENT DATE.

REFERENCE: PUT PLANT CODE

CHOOSE OPEN ITEM

PUT THE CUSTOMER ACCOUNT & THE ACCOUNT TYPE AS ‘D’


SELECT BOTH THE LINE ITEM OF PAYMENT RECIEVED & DEBIT ON ACCOUNT OF SV/TV

SINCE THE BALANCE SHALL BE UNEQUAL GO TO THE TAB “RESIDUAL ITEM” & CLICK ON IT

DOUBLE CLICK ON THE BLANK BOX AS SHOWN ON THE SCREEN BELOW

BALANCING AMOUNT SHALL APPEAR

DOCUMENT SIMULATE, A BLUE LINE ITEM MAY COME BECAUSE THE ASSIGNMENT WOULD NOT HAVE BEEN FILLED

56


UP.DOUBLE CLICK ON THE BLUE LINE ITEM & FILL THE ASSIGNMENT AS DESIRED.

CASE III KNOCK-OFF THE SV/TV AMOUNTS WITH THE AMOUNT RECEIVED WHEN AMOUNT RECEIVED IS MORE THAN THE NET OF SV/TV

TCODE /NF-30

THE PROCEDURE REMAINS THE SAME AS IN CASE II

METHOD 2 UPLOAD DATA THROUGH PROGRAM

STEP 1 PREPARE EXCEL SHEET AS PER THE FOMRATSTEP 2 RUN UPLOAD PROGRAM THROUGH YFU132STEP 3 RUN BATCH PROCESSING THORUGH SM35STEP 4 CLEAR THE ENTRIES FROM CUSTOMER A/C F-30

STAGE 3 IN NEXT STEP IN CASE MONEY IS PAYABLE TO DISTRIBUTOR YOU SHALL PASS ENTRY THROUGH T. CODE F-53 AND FBZ5 OR IN CASE MONEY IS RECEIVED YOU SHALL PASS ENTRY THROUGH F-28.

CASE I WHEN MONEY IS PAID TO CUSTOMER

STEP 1 MAKE PAYMENT ENTRY

TCODE: /NF-53


DOCUMENT TYPE : CZ


REFERENCE

BANK DATA

57


ACCOUNT: 701XXXX012 (BANK G/L ACCOUNT OUTGOING, XXXX = PLANT CODE)


OPEN ITME SELECTION

ACCOUNT: PUT THE CUSTOMER NUMBER

ACCOUNT TYPE ‘D’




STEP 2 PRINT CHEQUE

TCODE: /NFBZ5

THE SAME HAS BEEN ELABORATED STEP WISE IN .. PAGE NO 19

CASE II WHEN MONEY IS RECEIVED FROM CUSTOMER

TCODE: F-28

DOCUMENT DATE


BANK DATA

BANK ACCOUNT: COLLECTION ACCOUNT

AMOUNT: AMOUNT OF DD/CHEQUE

ASSIGNMENT: TYPE OF INSTRUMENT AND INSTRUMENT NUMBER

58



OPEN ITEM SELECTION

ACCOUNT: CUSTOMER ACCOUNT

GO TO DOCUMENT OVERVIEW OR PRESS SHIFT +F2


POSTING KEY = 15 & ACCOUNT = CUSTOMER ACCOUNT, THEN PRESS ENTER

AMOUNT = VALUE OF INSTRUMENT RECEIVED

GO TO MORE DATA

GIVE THE RELEVANT CREDIT CONTROL AREAS

SIMULATE AND SAVE

30. Payment to Excise Authorities

CASE 1 NO ADJUSTMENT ENTRY PENDING

STEP1 HOW MUCH TO PAY?

T CODE: J2IUN

THIS TRANSACTION CODE IS ONLY TO BE DONE IF EXCISE RECONCILIATION HAS ALREADY BEEN DONE USING THE EXCISE RECONCILATION PROCEDURE

COMPANY CODE E.G.3100

PLANT E.G. 3121

EXCISE GROUP: GM ( OF PLANT CODE 3121)

59


PERIOD: FROM TO FOR E.G. 010107 TO 310107 FOR MONTH OF JANUARY’07.

CLICK ON SIMULATE TICK

CLICK ON THE CLOCK, THE SCREEN SHALL APPEAR AS BELOW

SEE THE EXCISE DUTY LIABILITY AMOUNT,WHICH SHALL REFLECT AS BELOW

AMOUNT OF EXCISE DUTY PAYABLE =AMOUNT PAYABLE BED+SED+AED (AED+SPECIAL ADDITIONAL EXCISE DUTY)

THE BALANCE FIGURE HERE SHOULD ALWAYS TALLY WITH YV33/YV175, AND IN TURN THE QUANTITY OF YV94 AND YV179.

ONCE WE HAVE SEEN OUR EXCISE DUTY LIABILITY ALSO SEE YOUR CURRENT PLA BALANCE (WHICH IS THE AMOUNT LYING WITH EXCISE AUTHORITIES), SHALL BE REFLECTED, IN THE SAME J2IU SCREEN BELOW.

60


TR6 CHALLAN AMOUNT = EXCISE DUTY LIABILITY-PLA BALANCE

STEP 2 TR6 CHALLAN CREATION IN SAP[ DEBITING PLA ]

TCODE : J1IH

CLICK ON TR6 CHALLAN BUTTON IN THE JV MENU OF J1IH

DOCUMENT NUMBER HAS TO BE INPUT: 31212007XX HERE XX IS RUNNING SERIAL NUMBER, 3121 IS PLANT CODE & 2007 IS THE YEAR.

YEAR E.G.2006

COMPANY CODE: 3100

PLANT: ENTER YOUR LOCATION CODE EG: 3121

61


EXCISE GROUP : ENTER RELEVANT EXCISE GROUP

PRESS ENTER

PUT THE AMOUNT OF TR6 CHALLAN AGAINST THE GL 2410709000

ALSO PUT THE SPLIT OF TR6 CHALLAN AMOUNT ON BED AED SED , WHICH SHALL APPEAR AS BELOW

THEN SAVE THIS DOCUMENT

STEP 3: TO TRANSFER FROM PLA ON HOLD TO EXCISE AUTHORITIES VENDOR A/C

TCODE – F-51 DOC TYPE - KA


NOTE : PLEASE SEE THAT THE RADIO BUTTON IS AT “TRANSFER POSTING WITH CLEARING”.


62


ACCOUNT: PUT THE PLA ON HOLD GL A/C 2410709000

ACCOUNT TYPE : S


SELECT THE ITEMS FROM THE LIST PROVIDED BY DOUBLE CLICKING IT SHOULD BE IN BLUE

CLICK ON GREEN ARROW BUTTON

PSTKY : ENTER 31

ACCOUNT : ENTER THE EXCISE VENDOR CODE

PRESS ENTER

AMOUNT : ENTER THE AMOUNT TO BE TRANSFERRED

ASSIGNMENT : ENTER THE LOCATION CODE

TEXT : BRIEF NARRATION.

SIMULATE > SAVE

STEP 4: MAKE A PAYMENT TO EXCISE AUTHORITIES VENDORA/C

TCODE: /NF-53


DOCUMENT TYPE: LA (LETTER OF AUTHORITY)

REFERENCE: PLANT CODE

BANK DATA

63


ACCOUNT: 701XXXX022 IF BANK PAYMENT( PUT YOUR EXCISE OUTGOING GLA/C, XXXX=PLANT CODE)


OPEN ITME SELECTION

ACCOUNT : PUT THE EXCISE VENDOR CODE



DOCUMENT ->SIMULATE-> SAVESTEP 5 TO PRINT CHEQUE IN THE NAME OF EXCISE AUTHORITIES

TCODE : /NFBZ5


STEP 6: TO PRINT THE LETTER OF AUTHORITY IN CASE YOU DO NOT HAVE ISSUE CHEQUES

TCODE : /NYFR121


DOCUMENT NO. : ENTER THE DOCUMENT NO. OF LA


CORRESPONDENCE TYPE : ZJV WILL BE WRITTEN DELTE IT

TO WRITE ZLA & THEN CLICK ON THE

THE SYSTEM WILL GIVE A MESSAGE SAYING “ ONE DOCUMENT WAS SELECTED”

64


PRESS ENTER OR CLICK THE TICK MARK

THE SYETEM WILL GIVE A MESSAGE “ WOULD TOU LIKE TO ISSUE THE REQUEST”

PRESS ENTER OR CLICK THE YES BUTTON

OUTPUT DEVICE : ENTER IOCL

SELECT PRINT IMMEDIATELY FROM THE OUTPUT OPTION

CLICK THE PRINTER BUTTON.STEP 7: FINAL FORTNIGHTLY UTILIZATION OF CENVAT

T CODE: J2IUN

COMPANY CODE E.G. 3100

PLANT :3121

EXCISE GROUP: GM

PERIOD: FROM TO FOR E.G. 010107 TO 310107 FOR MONTH OF JAN’07.

CLICK ON THE CLOCK

COPY AMOUNT PAYABLE

CLICK AT CHANGE ICON

PASTE THE AMOUNT AGAINST ROW PLA

SAVE THE DOC

CASE 2 INCASE THE ADJUSTMENT ENTRY IS PENDING

65


STEP 1 BOOK EXCISE DUTY EXPENSES AND REPEAT THE STEPS 1 TO 7 MENTIONED ABOVE

TCODE : J1IH

CLICK ON OTHER ADJUSTMENT BUTTON

DOCUMENT NUMBER HAS TO BE INPUT: 31002006XX HERE XX IS RUNNING SERIAL NUMBER.

YEAR 2006

COMPANY CODE: E.G.3100

PLANT: ENTER YOUR LOCATION CODE EG: 3121

EXCISE GROUP : ENTER RELEVANT EXCISE GROUP

PRESS ENTER

PUT THE AMOUNT OF OTHER ADJUSTMENT AGAINST THE GL 2410709000

ALSO PUT THE SPLIT OF OTHER ADJUSTMENT AMOUNT ON BED AED SED

THEN SAVE THIS DOCUMENT

31. Payment to Railway Authorities

STEP 1 EXPENSE BOOKING

TCODE : /NFB60

VENDOR : ENTER THE VENDOR CODE


REFERENCE : PLANT CODE

AMOUNT : ENTER THE AMOUNT PAYABLE.

66


BUSINESS PLACE /SECTION : ENTER RESPECTIVE LOCATION CODE EG: 3100 TEXT: ENTER RELEVANT TEXT

G/L ACCOUNT : ENTER THE RELEVANT EXPENSE G/L ACCOUNT

5270210400 FRT & TRANS CHGS-DEMURRAGE-RAILWAYS


NOTE : ENTER THE COST CENTER IN THE COST CENTER COL.EG: M53801


STEP 2 PAYMENT BY EITHER LOCATION/ STATE OFFICE

TCODE: /NF-53


POSTING DATE: SYSTEM DEFAULTS- DON’T CHANGE

REFERENCE

BANK DATA

ACCOUNT: 701XXXX022 (BANK G/L ACCOUNT OUTGOING, XXXX= PLANT CODE)


OPEN ITME SELECTION

ACCOUNT : PUT THE RAILWAY VENDOR NUMBER


SELECT THE AMOUNT I.E. ONLY THE AMOUNT FOR WHICH YOU WANT TO MAKE PAYMENT SHOULD BE IN BLUE ELSE IT

67


SHOULD BE IN BLACK. YOU CAN MAKE THE AMOUNT BLACK BY DOUBLE CLICKING THAT.


32. Payment to Sales Tax AuthoritiesSTEP 1 TRANSFER OF PAYABLE AMOUNT TO SALES TAX AUTHORITIES A/C

TCODE : F-51 DOC TYPE - KA


CLICK CHOOSE OPEN ITEM BUTTON

ACCOUNT : GIVE THE SALES TAX G/LACCOUNT

E.G. 2411700000 OTHER LIABILITIES-WORKS CONTRACT TAXE.G. 2120070100 OTHER LIABILITIES-VAT OUTPUT TAX-

ANDHRA PRADESH

ACCOUNT TYPE: S

IF MORE THAN ONE ACCOUNT ARE THERE, THEN TICK ON THE ‘OTHER ACCOUNT TAB’ & ON THE SCREEN THAT COMES, FILL IN THE OTHER ACCOUNT DETAILS

CLICK THE PROCESS OPEN ITEM BUTTON

SELECT THE RELEVAT DOCUMENTS OF SALES TAX


PSTKY : ENTER 31

ACCOUNT: SALES TAX VENDOR CODE

PRESS ENTER

68


AMOUNT: ENTER THE TOTAL AMOUNT ( DO NOT PUT *)

SIMULATE THE DOCUMENT & SAVE

SYSTEM WILL GENERATE A DOCUMENT STARTING WITH 11XXXXXXXX

STEP 2 MAKE PAYMENT TO SALES TAX AUTHORITIES

TCODE: /NF-53



REFERENCE

BANK DATA

ACCOUNT: 701XXXX022 (BANK G/L ACCOUNT OUTGOING, XXXX= PLANT CODE)


OPEN ITEM SELECTION

ACCOUNT : PUT THE SALES TAX VENDOR NUMBER




STEP 3 TO PRINT CHEQUE

69


TCODE : /NFBZ5

DOC. NO. : ENTER THE PAYMENT DOC NUMBER I.E. 42XXXXXXXX

COMPANY CODE : E.G.ENTER 3100

FISCAL YEAR : E.G. 2006

PAYMENT METHOD : ENTER C

CHEQUE LOT : ENTER THE RELEVANT CHEQUE LOT

CLICK PRINT IMMEDIATELY BUTTON.

CLICK THE PRINTER BUTTON

THE SYSTEM WILL PRINT THE CHEQUE AND GIVE A MESSAGE

PRINT JOB COMPLETED.

33. Payment for Toll Tax

STEP1 MAKE PAYMENT TO TOLL TAX AUTHORITIES IN ADVANCE

T.CODE : F-02

DOCUMENT DATE: INVOICE DATE

DOCUMENT TYPE : KZ

PST KY: 21

ACCOUNT : TOLL TAX VENDOR CODE

PRESS ENTER

AMOUNT

PST KY 50

ACCOUNT : 7013101012 (G/L ACCOUNT FOR IMPREST OUTGOING)

70


ENTER

AMOUNT

TEXT: ENTER REMARKS

DOC>SIMULATE>SAVE.


TCODE : /NFBZ5


STEP 3 BOOK EXPENSE INVOICE FOR TOLL TAX

T.CODE: F-04


REFERENCE:

DOCUMENT TYPE: KR

CHECK RADIO BUTTION SHOULD BE ON TRANSFER POSTING WITH CLEARING

PST KY 40

ACCOUNT: ENTER 5250000020-IRRECOVERABLE TAXES-TOLL CHGS

PRESS ENTER

AMOUNT

COST CENTRE: ENTER THE RELEVANT COST CENTRE EG: M53801

71


ASSIGNMENT : LOCATION CODE

TEXT : SHORT NARRATION

CLICK ON CHOOSE OPEN ITEMS

ACCOUNT: TOLL TAX VENDOR CODE

ACCOUNT TYPE: K

CLICK ON PROCESS OPEN ITEMS

SELECT THE AMOUNT THAT SHOULD BE IN BLUE

DOC>SIMULATE>SAVE.

34. Payment to TransportersSTEP 1 HOW MUCH TO PAY TO TRANSPORTERS [ BULK]?

SEE THE REVISED PROCEDURE IN THE MANUAL LATERSTEP 1 HOW MUCH TO PAY TO TRANSPORTERS [ LPG]?

RUN REPORT YVR215 ( TRANSPORT CONTRACTOR PAYMENT FOR LPG)

PUT IN THE FOLLOWING FIELDS

TRANSPORT PLANNING POINT: ENTER YOUR LOCATION CODE EG: 1173

PAYMENT CYCLE DATE: FROM TO PERIOD . FOR EG. FOR MONTH OF APRIL IT WOULD BE 010406 TO 300406

SHIPPING POINT ENTER YOUR LOCATION CODE EG: 1173

SIMULATION RUN: IT SHOULD BE TICKED

CLICK ON THE CLOCK TO RUN THE REPORT

72


TAKE A PRINT OUT OF THE REPORT AND RECONCILE WITH BILLS OF TRANSPORTERS.

STEP 2 HOW TO FREEZE THE TRANSPORTERS BILLS AFTER CHECKING AND CARRYING OUT ALL CORRECTIONS ?

RUN REPORT YV184 OR YVR215 AGAIN

EVERY THING SAME EXCEPT REMOVE THE TICK SIMULATION RUN THIS SHOULD BE DONE ONLY IF FINAL PAYMENT IS BENIG MADE.

TAKE THE PRINT OUT OF REPORT AND USE THE SAME FIGURES TO PASS TRANSPORTERS BILLS.

STEP 3 TRANSPORT FREIGHT EXPENSE BOOKING

FOR BULK TRANSPORTATION SEE THE REVISED PROCEDURE LATER IN THE MANUAL

TCODE: /NFB60

VENDOR : ENTER THE TRANSPORTER CODE


REFERENCE : EG: /BILL NO

AMOUNT : AMOUNT ENTER THE TOTAL BILL AMOUNT( TOTAL MEANS GROSS=NET AMOUNT + SHORTAGE IF ANY+ TDS AMOUNT)

BUSINESS PLACE /SECTION : ENTER YOUR LOCATION CODE EG: 3100 IN THE SECTION CODE

73


G/L ACCOUNT : FOR FREIGHT ON SALES USE THE FOLLOWING CODE 5270240600.

FOR FREIGHT ON STOCK TRANSFER USE THE FOLLOWING CODE 5270240700.

FOR OCTROI USE THE FOLLOWING CODE: 5250000010


ENTER THE COST CENTER: M53801

ENTER ASSIGNMENT: ENTER YOUR LOCATION CODE 3100

MATERIAL – GIVE PRODFUCT CODECT CODE

=4500 FOR INDUSTRIAL KEROSENE

=1600 FOR MS UNLEADED

=5000 FOR HSD

CLICK ON WITHHOLDING TAX TAB. IN THE W/TAX TAB FIELD PUT THE AMOUNT – OCTROI AMOUNT. IF YOU DON’T PUT THIS SYSTEM WILL CUT TAX ON FULL AMOUNT.


STEP 2 PAYMENT AFTER DEDUCTIONS ON ACCOUNT OF SHORTAGE

TCODE: F-53

DOCUMENT DATE: SAME AS CURRENT DATE

REFERENCE:

CLEARING TEXT: TPT PAYMENT FOR MONTH OF

BANK DATA

ACCOUNT :701XXXX022 (XXXX=PLANT CODE)

74


AMOUNT: NET AMOUNT=GROSS AMOUNT-TDS ALREADY DEDUCTED-DEDUCTION ON ACCOUNT OF SHORTAGE

OPEN ITEM SELECTION

ACCOUNT: TRANSPORTERS ACCOUNT

PRESS ENTER

TRANSPORTERS ACCOUNT WITH OPEN ITEM OPENS UP.

SELECT THE AMOUNT I.E. FOR WHICH PAYMENT IS TO BE MADE.ONLY THIS AMOUNT SHOULD BE IN BLUE REST SHOULD BE IN BLACK

CLICK ON GREEN ARROW ONLY IF SOME SHORTAGE ELSE SAVE THE DOCUMENT

PST KY: 11 IF THE SHORTAGE CREDIT IS TO BE GIVEN TO CUSTOMER/ IF SHORTAGE WAS FOR STOCK TRANSFER THEN PST KY WOULD BE 50

ACCOUNT: CUSTOMER ACCOUNT IN CASE OF SALES. IN CASE OF STOCK TRANSFER PUT THE GL 4103020000.

PRESS ENTER


ASSIGNMENT: ENTER YOUR LOCATION CODE EG: 3100/TPTMONTH YEAR

TEXT : SHORTAGE ON ACCOUNT OF PRODUCT SUPPLY LESS QUANTITY, BASICALLY REMARKS

DOCUMENT SIMULATE AND SAVE.

NOTE DOWN THE DOCUMENT NUMBER IT WILL BE BEGINNING WITH 42*

STEP 5 TO PRINT THE CHEQUE

75


TCODE : FBZ5


STEP 6 PRINT THE PAYMENT ADVICE

TCODE: YF88

COMPANY CODE 3100

DOCUMENT NUMBER: 42*

YEAR: 2006


OUTPUT DEVICE: ZEPS

CLICK ON PRINT IMMEDIATELY I.E. IT SHOULD BE CHECKED

CLICK ON PRINT BUTTONUSE YF100 IN CASE LETTER IS TO BE ISSUED TO THE PARTY WHEN DD IS PREPARED.

CASES

CASE I

STEP 1 PAYMENT AND DEDUCTIONS ON ACCOUNT OF SHORTAGE WHERE CREDIT IS TO BE GIVEN TO THE CUSTOMER

TCODE: F- 51


REFERENCE : PLANT

CLEARING TEXT: DETAILS OF SHORTAGE

76


POSTING KEY 21 TO DEBIT TRANSPORTER FOR SHORTAGE

ACCOUNT : VENDOR CODE

AMOUNT: AMOUNT OF SHORTAGE TO BE DEDUCTED FROM BILL

NOW GIVE POSTING KEY 11 TO CREDIT CUSTOMER WHO IS TO BE CREDITED FOR SHORTAGE

ACCOUNT: CUSTOMER’S ACCOUNT

AMOUNT – PUT *

ASSIGNMENT – GIVE PLANT CODE TEXT – GIVE DETAILS

SIMULATE AND SAVE

NOW PAYMENT IS TO BE MADE TO TRANSPORTER USING F-53 FOR THE NET AMOUNT CLEARING ALL THE OPEN ITEMS (LIABLITY AND SHORTAGE)

CASE II

STEP 2 PAYMENT AND DEDUCTIONS ON ACCOUNT OF CAP SHORTAGE OR SALE OF HSD

TCODE: F-53


REFERENCE :

CLEARING TEXT: TPT PAYMENT FOR MONTH OF

77


BANK DATA

BANK : ACCOUNT :701XXXX022 (XXXX = PLANT CODE)

AMOUNT: NET AMOUNT=GROSS AMOUNT-TDS ALREADY DEDUCTED-DEDUCTION ON ACCOUNT OF SHORTAGE OF CAPS

OPEN ITEM SELECTION

ACCOUNT: TRANSPORTERS ACCOUNT

PRESS ENTER

TRANSPORTERS ACCOUNT WITH OPEN ITEM OPENS UP.

SELECT THE AMOUNT I.E. FOR WHICH PAYMENT IS TO BE MADE.ONLY THIS AMOUNT SHOULD BE IN BLUE REST SHOULD BE IN BLACK. FOR HSD SELECT THE RV/ZX DOCUMENT-52*/94* ALSO.

CLICK ON DOCUMENT OVERVIEW.

SELECT THE PAYMENT AMOUNT. DOUBLE CLIK AND CHANGE THE AMOUNT. INCLUDE DEDUCTION ON ACCOUNT OF SALE OF HSD.

IN CASE OF ANY SHORTAGE DO THE TRANSACTION AS GIVEN BELOW. OTHERWISE SIMUALTE AND SAVE

PST KY: 50

ACCOUNT: 4516080140 (FOR SAFETY CAPS)

4505030000(SPURIOUS CYL)

410302000(U/W CYL, SHORT)

PRESS ENTER


ASSIGNMENT: XXXX/TPTMONTH_YEAR

78


TEXT : SHORTAGE ON ACCOUNT OF PRODUCT SUPPLY LESS QUANTITY, BASICALLY REMARKS

DOCUMENT SIMULATE AND SAVE.

NOTE DOWN THE DOCUMENT NUMBER IT WILL BE BEGINNING WITH 42*

35. Payment to Contractors against Purchase Orders

TO MAKE PAYMENT FOR SERVICE ORDERS AND MATERIAL PURCHASE ORDERS

STEP1 VERIFY THE INVOICE AND BOOK THE LIABILITY TO VENDOR A/C

TCODE : MIRO

INVOICE DATE & CURRENT DATE WILL BE DEFAULTED AS CURRENT DATE. IF YOU WANT TO CHANGE IT CAN BE DONE.

REFERENCE :

AMOUNT : ENTER RE 1

CLICK ON PAYMENT TAB

PUT THE BASELINE DATE AS CURRENT DATE

ENTER THE PO NO. I.E THE SERVICE OR MATERIAL ORDER NUMBER STARTING WITH 17* IN THE LOWER PORTION OF THE SCREEN I.E. AGAINST PURCHASE ORDER/SCHEDULING AGREEMENT FIELD.

PRESS ENTER

THE SYSTEM WILL SHOW ALL THE VALUES.

SELECT THE LINE ITEMS TO BE PAID, AND PRESS ENTER.

CLICK ON THE BASIC DATA SCREEN

79


THE AMOUNT PAYABLE WILL BE SHOWN BY THE SYSTEM AT THE RIGHT CORNER OF THE SCREEN IN THE FIELD CALLED BALANCE

REPLACE THE RE 1 IN THE AMOUNT FIELD BY THE AMOUNT SHOWN PLUS RE 1

SIMULATE THE DOCUMENT.

THE SYSTEM WILL SHOW THE ACCOUNTING ENTRY

VENDOR………………………….CR (MAT COST)

GR/IR CLEARING…………………………..DR (MAT. COST)

SAVE

THE SYTEM WILL A MATERIAL DOCUMENT WITH A NO 51056XXXXX.NOTE THIS NUMBER ON THE BILL

TO GET THE ACCOUNTING DOC. NO. CLICK INVOICE DOCUMENT (AT THE TOP LEFT CORNER OF THE SCREEN IN THE SAME SCREEN) THEN CLICK ON DISPLAY AND THEN CLICK FOLLOW ON DOCUMENT.

THE SYSTEM WILL DISPLAY THE ACCOUNTING DOCUMENT AS SHOWN ABOVE WITH A NO. STARTING WITH 53XXXXXXXX

STEP 2 TO MAKE PAYMENT TO THE VENDOR

TCODE: /NF-53



REFERENCE:

BANK DATA

ACCOUNT: 701XXXX022 (BANK G/L ACCOUNT OUTGOING,XXXX = PLANT)

80



OPEN ITME SELECTION

ACCOUNT : PUT THE VENDOR NUMBER





TCODE : /NFBZ5


STEP 4 TO TAKE A PAYMENT ADVICE PRINT OUT TO GET RECIEPT SIGNED BY VENDOR

TCODE : /NYF88



FISCAL YEAR : 2006

CLICK ON CLOCK AND THEN CLICK ON PRINT IMMEDIATLEY AND CLICK ON PRINT ICON

YF100 IS TO BE USED IF DD IS PREPARED IN VENDOR’S NAME

36. Multiple Vendor in a single PO

81


WHILE CREATING A PO WITH VARIOUS CONDITION TYPES, THERE MIGHT BE CASES IN WHICH FOR DIFFERENT CONDITION TYPES DIFFERENT VENDOR MAY BE REQUIRED E.G. THE FREIGHT VENDOR OR INSPECTION CHARGES VENDOR MIGHT BE DIFFERENT FROM THE MATERIAL/MAIN VENDOR.

Different Vendor 10101010 in FRC1 Main Vendor Freight Condition

82


IN SUCH CASES MIRO SHALL NOT BE ALLOWED & THE SYSTEM SHALL GIVE AN ERROR MESSAGE SIMILAR AS BELOW

“DIFFERENT INVOICING PARTY 10101010 PLANNED FOR DEL. COSTS ITEM IN PO 17010059”

FOR SUCH CASES MIRO SHALL BE DONE IN TWO STAGES, THROUGH THE FOLLOWING TRANSACTION CODES:

YMIROPRD - Miro for Product CostYMIROOTH - Miro Excluding Product Cost

YMIROPRD - MIRO FOR PRODUCT COST WHILE EXECUTING THE ABOVE TRANSACTION CODE ,IT WILL PICK UP ONLY THE MATERIAL COST LINE ITEMS I.E. IT SHALL PICK UP THOSE CONDITION TYPES WHICH DOES NOT HAVE A VENDOR. REST OF THE PROCEDURE SHALL BE THE SAME AS IT IS IN MIRO.

YMIROOTH - MIRO EXCLUDING PRODUCT COSTWHILE EXECUTING THE ABOVE TRANSACTION CODE & ENTERING THE SECTION CODE ALONG WITH THE PO NUMBER, THE SYSTEM SHALL DISPLAY VARIOUS VENDORS E G. FREIGHT VENDOR… INSP.VENDOR…. ETC.. WHICH HAD BEEN CREATED WHILE PREPARING THE PO.

83


The screen Shall appear as

THE VARIOUS VENDORS SHALL BE DISPLAYED AS ABOVE; SELECT THE VENDOR FOR WHICH U WANT TO DO THE INVOICE VERIFICATION & CAREFULLY NOTE DOWN/COPY THE VENDOR CODE, SHOWN BESIDES THE NAME OF THE VENDOR.

ONCE YOU SELECT THE VENDOR LINE & PRESS ENTER, THEN, AFTER PUTTING THE BASELINE DATE, GO TO THE DETAILS TAB & PUT/PASTE THE VENDOR YOU HAVE COPIED ABOVE IN THE INVOICING PARTY TAB. & PRESS ENTER.

84


NOW YOU CAN PROCEED AS IN THE CASE OF MIRO.

SIMILARLY YOU CAN DO FOR THE OTHER VENDORS ONE BY ONE , REPEATING THE TRANSACTION CODE YMIROOTH.

37. Cash withdrawal from Bank

STEP 1 MAKING PAYMENT OUT OF WITHDRAWAL A/C

TCODE : F-48

85

Change this Vendor to the selected vendor


DOCUMENT DATE : DATE OF THE DOCUMENT OR CURRENT DATE

COMPANY CODE : E.G 3100

REFERENCE :

VENDOR ACCOUNT- GIVE THE CODE OF SELF VENDOR AND SPL GL AS 8.

ACCOUNT : OUTGOING BANK GL CODE 7013123022

AMOUNT

PRESS ENTER

GIVE AMOUNT

SAVE


TCODE: FBZ5


STEP 3 AFTER BRINGING THE CASH FROM BANK DEPOSIT IN CASH BOOK

TCODE : F-51 DOC TYPE - KA


CLICK CHOOSE OPEN ITEM BUTTON

ACCOUNT : SELF VENDOR CODE (BY WHICH WE HAVE DRAWN CASH) GIVE SPL GL AS 8.

CLICK THE PROCESS OPEN ITEM BUTTON

86


SELECT THE RELEVANT DOCUMENT BY WHICH CASH WAS DRAWN.

DOUBLE CLICK ON THE AMOUNT.


PSTKY : ENTER 40

ACCOUNT : ENTER CASH IN HAND ACCOUNT EG: 3513100000

PRESS ENTER

AMOUNT : ENTER THE ACTUAL AMOUNT ( DO NOT PUT *)

SIMULATE THE DOCUMENT & SAVE

SYSTEM WILL GENERATE A DOCUMENT STARTING WITH 11XXXXXXXX

38. Credit Note to Vendors

TCODE: /NFB60



REFERENCE:


BUSINESS PLACE /SECTION: PLANT CODE




87






39. Debit Note to Vendors

TCODE: /NFB65



REFERENCE


BUSINESS PLACE /SECTION: PLANT CODE




SIMULATE DOCUMENT & SAVE

40. Payment to Vendors for EMD Refund

STEP 1 MAKING PAYMENT

TCODE: /NF-53



88


REFERENCE

BANK DATA

ACCOUNT: EG: 701XXXX022 IF BANK PAYMENT

3513100000 IF CASH PAYMENT


OPEN ITEM SELECTION

ACCOUNT : PUT THE EMD VENDOR CODE





TCODE : /NFBZ5


STEP 3 PRINT PAYMENT ADVICES

TCODE : /NYF88



FISCAL YEAR : 2006

CLICK ON CLOCK AND THEN CLICK ON PRINT IMMEDIATLEY AND CLICK ON PRINT ICON

89


41. Booking of Bank Guarantee received from Vendors

STEP 1 BANK GUARANTEE RECEIVED

TCODE: /NF-40


POSTING DATE: CURRENT DATE

DOCUMENT TYPE: KZ

COMPANY CODE: YOUR COMPANY CODE

REFERENCE : BG. NO

DOCUMENT HEADER TEXT : PO NO/ WO. NO

CLEARING TEXT : BREIF DESCRIPTION OF PO /WO

POSTING KEY : 39


SPECIAL GL INDICATOR : C

90


PRESS ENTER AND SYSTEM WILL SHOW ANOTHER SCREEN, WHERE IN ENTER THE FOLLOWING :

AMOUNT : BG AMOUNT

ASSIGNEMENT : THE NAME OF ENGINEER-IN-CHARGE

TEXT : ANY REMARKS

DUE ON : EXPIRY DATE OF BG

ISSUE DATE : ISSUE DATE OF BG

BANK NAME : DETAILS OF ISSUING DATE

POSTING KEY : 40

ACCOUNT : 2121840000- BANK FROM VENDOR CONTRA GL

91


CLICK ON MORE DATA TAB AND ENTER THE FOLLOWINGS

SPECIAL GL ASSIGNEMNT : NATURE OF BG-ABG/PGB/CGB

92


PRESS ENTER AND SYSTEM WILL SHOW ANOTHER SCREEN, PUT DOWN THE FOLLOWING THERE,

AMOUNT : BG AMOUNT OR *

PURCHASING DOCUMENT NO : PO / WO

93


PRESS ENTER AND SAVE THE DOCUMENT . NOTE-DOWN DOCUMENT NO GENERATED BY SYSTEM

STEP 2 REVERSAL OF BANK GUARANTEE RECEIVED FROM VENDOR

TCODE : /NFB08

DOCUMENT NO : FI DOCUMENT SAVE WHEN BG WAS ORIGINALLY POSTED IN SAP

COMPANY CODE : YOUR COMPANY CODE

FISCAL YEAR : FI DOCUMENT YEAR

REVERSAL REASON : 01

POSTING DATE : DATE WHEN YOU WANT TO REVERSE

94


\CLICK ON DISPLAY BEFORE REVERASL TO SEE THE DOCUMENT BEING REVERSED AND THAN SAVE THE DOCUMENT

Customers (Receipts) Related Transactions

42. How to maintain payment methods?

T.CODE: /NFD02

CUSTOMER CODE: ENTER THE CUSTOMER CODE FOR WHOM YOU WANT TO MAINTAIN THE PAYMENT METHODS

COMPANY CODE: ENTER YOUR COMPANY CODE

ENTER

CLICK ON COMPANY CODE DATA

CLICK ON PAYMENT TRANSACTIONS TAB

IN THE PAYMENT METHODS FIELD WRITE/SELECT THE DESIRED PAYMENT METHOD.

SAVE

95


43. How to maintain Bank Data?

T.CODE: /NFD02

CUSTOMER CODE: ENTER THE CUSTOMER CODE FOR WHOM YOU WANT TO MAINTAIN THE PAYMENT METHOD

COMPANY CODE: ENTER YOUR COMPANY CODE

ENTER

CLICK ON GENERAL DATA

CLICK ON PAYMENT TRANSACTIONS TAB

UNDER THE BANK DETAILS

CTRY: ENTER IN FOR INDIA

BANK KEY: SELECT THE RELEVANT BANK KEY, THE SCREEN SHALL REFLECT AS UNDER

SAVE

44. How to maintain Cheque Limits?

CHEQUE LIMIT UPDATION THROUGH

96


TCODE : YFU1, INITIAL MESSAGE SHALL POP-UP

PREPARE AN EXCEL SHEET WITH THE FOLLOWING COLUMNS.

SAP CUSTOMER CODE

WKLY LIMIT

VALID FROM

VALID TO

APPVL.NOTE NO.

APPVL.DATE

SAVE THE ABOVE EXCEL SHEET IN TEXT (TAB DELIMITED) FORMAT.

GO TO TRANSACTION CODE YFU1.

NUMBER OF LINES TO SKIP : HERE WRITE 2 IF IN THE ABOVE FORMAT FIRST TWO LINES ARE NOT REQUIRED TO BE UPLOADED.

PUT THE CURSOR HERE /DROP DOWN/SELECT THE ABOVE FILE SAVED IN TEXT FORM.

97


RUN: CLICK AND PRESS F8 AND CHECK THE DATA BEFORE THE FINAL EXECUTION.

UPLOAD : CLICK AND PRESS F8 AND THE NEXT SCREEN SHALL COME

98


SELECT ROWS BY TICKING AT FIRST COLUMN ON THE LEFT &

THEN PRESS ON UPDATE .

MESSAGE SHALL APPEAR

CLICK AT TO CONTINUE.

CHEQUE LIMIT UPDATION MULTIPLE CUSTOMER

IN THE SAME SCREEN CLICK ON THE SECON RADIO BUTTON ‘MODIFY MULTIPLE CUSTOMER’.

CLICK ON THE MULTIPLE SELECTION ARROW TO ENTER MULTIPLE CUSTOMERS, THEN PRESS F8 OR CLOCK.

99


AGAIN EXECUTE THROUGH F8/CLOCK & THE NEXT MODIFICATION SCREEN APPEARS.

MODIFY THE EDITABLE, WHITE FIELDS, CHEQUE LIMIT, NEW DATES FROM & TO & THE APPROVAL REF & DATE.

TICK ON THE FIRST LEFT COLUMN WHERE BOXES HAVE BEEN PROVIDED & THEN CLICK ON UPDATE.

CHEQUE LIMIT INSERTION/MODIFICATION SINGLE CUSTOMER

CUSTOMER TO INSERT/ DELETE INDIVIDUALLY, THE THIRD RADIO BUTTON IS TO BE CLICKED & THE SCREEN SHALL APPEAR AS FOLLOWS.

FILL IN THE ABOVE MENTIONED DETAILS & THEN PRESS ENTER.

IT SHOWS THE EARLER STATUS OF THE CUSTOMER ALONGSIDE.

100


EXECUTE BY CLICKING ON .

IT SHALL GIVE A SUCCESSFUL MESSAGE STATING

.THEN CLICK ON TO COME OUT OF THE SCREEN.

45. How to maintain the Terms of payment and Risk category for DOD Customers?

STEP 1 TO MAINTAIN RISK CATEGORY

TCODE: /NFD32


CREDIT CONTROL AREA: ENTER THE PRODUCT

CLICK ON SELECT STATUS & ENTER

RISK CATEGORY: ENTER DOD

101


SAVE

STEP 2 TO MAINTAIN PAYMENT TERMS

TCODE: /NFD02


COMPANY CODE: ENTER COMPANY CODE EG. 3100

ENTER

CLICK ON COMPANY CODE DATA

SELECT PAYMENT TRANSACTION TAB

TERMS OF PAYMENTS: ADOD

SAVE

46. Receipts from Customers for Oil SaleSTEP 1 TO MAKE CASH RECEIPT (F-28)

A. HEADER DATA

DOCUMENT DATE:

FOR PDC SUPPLIES – DATE OF SUPPLY

FOR SV/TV CUSTOMERS – DATE OF DD/ DATE OF RECEIPT OF CHEQUE

FOR ALL OTHER CASES – DATE DOCUMENT TYPE: ALLOWED DOCUMENT TYPES ARE:

DZ: TO BE USED FOR CUSTOMER CASH RECEIPTS. ALLOWED ENTRIES ARE CUSTOMER CREDIT, BANK DEBIT, MISCELLANEOUS INCOME/RECOVERY CREDIT

102


GZ: TO BE USED FOR NON-CUSTOMER CASH RECEIPTS (SUCH AS TENDER FEE, EMD ETC.) ALLOWED ENTRIES ARE BANK DEBIT, MISCELLANEOUS INCOME/VENDOR CREDIT.

AZ: TO BE USED FOR RECEIVING MONEY AGAINST SALE OF ASSETS TO EMPLOYEES

COMPANY CODE : YOUR COMPANY CODE

POSTING DATE :

For PDC – Due date of paymentFor others – Date of CR

CURRENCY – INR (FOR FOREIGN EXCHANGE CURRENCY RECEIPT, CHOOSE AN APPROPRIATE VALUE FROM THE DROP DOWN).

REFERENCE – MUST LEAVE THIS FIELD BLANK. SYSTEM WILL ENTER THE BDS NUMBER WHEN THE BDS PROGRAM (YF07/ YF007) IS RUN

DOCUMENT HEADER TEXT-

For DZ: Customer number. This customer must also exist in the Company code entered in Above

FOR GZ (CREDIT TO MISCELLANEOUS INCOME ACCOUNT) – ENTER THE NAME OF THE PAYER CASH RECEIPT WILL BE PRINTED IN THIS NAME

FOR GZ & AZ (CREDIT IS TO VENDOR ACCOUNT) – ENTER VENDOR REFERENCE (E.G. VENDOR LETTER NO.)B. BANK DATA IN F-28

BANK : THE INCOMING BANK GL ACCOUNT 601XXXX011

AMOUNT – AMOUNT OF THE INSTRUMENT SUBMITTED

103


ASSIGNMENT – ENTER THE PAYMENT METHOD FOLLOWED BY INSTRUMENT NUMBER

For Cash deposits, use M (INR) or N (FOREX). Instrument number not needed

For DZ documents, payment method must be available in the customer master.

For GZ/AZ documents, system will accept any valid payment methods. A list of valid payment methods is given in the Annexure.

TEXT – DATE OF INSTRUMENT (FORMAT DDMMYY/ DDMMYYYY/ DD.MM.YY/ DD.MM.YYYY) FOLLOWED BY BANK NAME

FOR CASH (PAYMENT METHODS M & N) YOU NEED TO ENTER ONLY THE DATE. “CASH” WILL BE DEFAULTED IN PLACE OF BANK NAME.

In case of GZ/ AZ documents, system will accept any bank name

In case of DZ documents, the bank name entered by you must exist in customer master (for cheques) or in YF72 (for DD/PO).

IF NO MATCHING BANK NAME IS FOUND, SYSTEM WILL DISPLAY A LIST OF ALL AVAILABLE BANKS. YOU MUST SELECT AN ENTRY FROM THE DISPLAYED LIST CORRESPONDING TO THE INSTRUMENT GIVEN BY THE CUSTOMER.

PRESS SHIFT+F2 KEYS TOGETHER TO ENTER THE CREDIT LINE.

IF THE CUSTOMER HAS GIVEN A SINGLE INSTRUMENT, GO TO CUSTOMER/ VENDOR/ GL CREDIT LINE ITEM. (STEP D.)

104


IF THE CUSTOMER/ VENDOR HAS GIVEN MULTIPLE INSTRUMENT, YOU CAN CREATE ADDITIONAL BANK DEBIT ITEMS BY REPEATING STEP FOR BANK LINE ITEM (STEP C.)

C. BANK LINE ITEM (When not using F-28) or when multiple instrument in a single CR

POSTING KEY - 40

ACCOUNT - YOUR BANK GL ACCOUNT

PRESS ENTER NOW TO GO TO THE NEXT SCREEN

AMOUNT - AMOUNT OF THE INSTRUMENT SUBMITTED

ASSIGNMENT – SEE 9) ABOVE

TEXT – SEE 10) ABOVE

D. CUSTOMER/ VENDOR/ GL LINE ITEM

FOR CUSTOMER PAYMENT AGAINST DOD SUPPLIES, GO TO STEP ().

POSTING KEY: A/c Type Purpose of payment Post Key Sol GL

Customer Normal Supply 15Customer Supply of Lube against PDC 19 DCustomer Advance Payment (Aviation Customer) 19 PCustomer Security Deposit 19 HVendor Security Deposit -Purchase PO 39 DVendor Security Deposit - Works PO 39 EVendor Security Deposit - Others 39 *Vendor EMD - Purchase 39 HVendor EMD - Works 39 XMisc Income Tank wagon Calibration, Tender Fee, Penalty, Interest etc. 50

ACCOUNT-

FOR CUSTOMER CREDITS – CUSTOMER NUMBER (SAME AS DOCUMENT HEADER TEXT –

105


For Customer Credits – Customer Number (same as Document Header Text – ) ABOVE

For Vendor Credits – Vendor Number

For Miscellaneous Income, the miscellaneous income GL code

NEW CO. CODE – USED ONLY FOR CROSS COMPANY CODE CUSTOMER PAYMENTS

Enter the Company Code from where the customer wishes to uplift supplies

Press enter now to go to the next screen

AMOUNT – AMOUNT TO BE CREDITED TO CUSTOMER/ VENDOR/ INCOME GL

ASSIGNMENT – FOR DZ DOCUMENTS, ENTER THE SUPPLY LOCATION CODE

TEXT – ENTER THE PURPOSE OF CASH DEPOSIT. IMPORTANT FOR MISCELLANEOUS INCOME GLS AND SPECIAL GLS

CREDIT CONTROL AREA (RELEVANT ONLY FOR CUSTOMERS)- CLICK ON MORE DATA BUTTON AND ENTER THE DESIRED CCAIf you need to split the instrument amount in multiple CCAs, (repeat above steps) for each CCA.

DOD Supplies-

Following data is to be entered in the third sub-screen (titled “Open Item Selection”) of F-28.

ACCOUNT – CUSTOMER ACCOUNT NUMBER

ACCOUNT TYPE – “D” (THIS IS ALREADY DEFAULTED IN F-28).

ENTER THE SELECTION CRITERIA AS FOLLOWS

106


Select Radio button “Others” (located on the bottom right of the screen) and press enter. System will display a screen titled “Choose Selection Criteria”.

Select radio button “Assignment” (if you have the plant specific invoice number beginning with 200…) or “Billing Document” (If you have the 10 digit billing document number beginning with 060…) and press enter. System will display a screen titled “Post Incoming Payments: Enter Selection Criteria”.

Enter the Assignment or the Billing document in the first column and click on “Process open item button”. System will now show the selected invoice

If the amount is not in blue, double click on the amount to make it blue. Blue color indicates that this amount is selected for matching against the Cash receipt.

If Invoice amount matches with CR amount, the entry against field “Not assigned” (Bottom right of screen) will be zero. Go to step (). Otherwise create a residual item as follows-

Click on “Residual Item” Tab of your screen

Double click in the in “Residual Item” column (the blank cell next to the invoice amount). System will enter the balance amount here and will also make the “Not assigned amount” zero.

F. SIMULATE THE DOCUMENT (MENU PATH DOCUMENT - > SIMULATE )

CHECK THE ENTRIES PROPOSED. IF YOU NEED TO CORRECT ANY LINE ITEM, THEN RESET THE DOCUMENT USING MENU PATH DOCUMENT->RESET. THEN DOUBLE CLICK ON THE DESIRED LINE AND CORRECT YOUR ENTRIES ON THE NEXT SCREEN. SIMULATE THE DOCUMENT AGAIN AFTER MAKING THE DESIRED CHANGES

107


‘You cannot change Posting Key, Account, Special GL & Company Code. If any of these are wrong, you need to come out of the transaction by pressing F12 and restart from beginning’.

IF ANY ENTRIES ARE HIGHLIGHTED (USUALLY IN BLUE), THEN DOUBLE CLICK ON THIS LINE AND ENTER THE MISSING INFORMATION ON THE NEXT SCREEN

IF THE ENTRIES PROPOSED IN SIMULATION ARE CORRECT, SAVE THE DOCUMENT BY CLICKING ON THE FLOPPY PICTURE OR PRESSING CONTROL+S OR USING MENU PATH DOCUMENT->POST.

ALL PAYMENTS SHOULD BE WRITTEN IN CAPITAL LETTERS.

FURTHER , IN ONE CASH RECIEPT, EVNE IF ITS PREPARED FOR MULTIPLE INSTRUMENTS, THE PAYMENT METHODS SHOULD BE SAME FOR ALL LINE ITEMS ELSE U WILL NOT BE ABLE TO GET CORRECT DCR.

STEP 2 TO PRINT CASH RECEIPT

TCODE : YF42

COMPANY CODE : ENTER E.G 3100

FISCAL YEAR : 2006 (UPTO MARCH 2007) AFTER THAT IT WILL BE 2007

DOCUMENT NUMBER : ENTER THE DOCOMENT NO. AS OBTAINED ABOVE

SELECT PRINT RADIO BUTTON

CLICK ON THE CLOCK

SELECT PRINT IMMEDIATELY THEN CLICK ON PRINTER BUTTON

NOTE : IF DOCUMENTS TO BE PRINTED ARE IN A SERIAL

108


CAN BE PRINTED IN ONE STEP BY GIVING THE START NO. AND THE END NO. EVEN IF THE DOCUMENT NO. ARE NOT INSERIAL, EVEN THEN CASH RECEIPT CAN BE PRINTED IN ONE STEP BY GIVING SEPARATE DOC. NOS.

DESTINATION : ENTER ZEPS

PRINT : SELECT THE PRINT RADIO BUTTON

NOW CLICK EXECUTE

CLICK THE PRINT IMMEDIATELY BUTTON IN THE OUTPUT OPTIONS

AND THEN CLICK THE PRINT BUTTON AT THE BOTTOM (THE MIDDLE BUTTON)

47. Receipt for Non-oil Sale, Scrap, Tender Fees or Miscellaneous.

T.CODE : F-02


DOCUMENT HEADER TEXT: CUSTOMER NAME

DOCUMENT TYPE: GZ

PST KY 40

ACCOUNT: 6013100061(ENTER YOUR INCOMING COLLECTION GL ACCOUNT)

PRESS ENTER

AMOUNT

ASSIGNMENT: MENTION THE PAYMENT METHOD AND INSTRUMENT NUMBER.

TEXT: MENTION THE DATE (DD.MM.YYYY) AND BANK.

PST KY 50

109


ACCOUNT: 4516020010 (G/L ACCOUNT FOR INCOME) FOR EG:

AMOUNT

ASSIGNMENT: LOCATION CODE

TEXT: ENTER REMARKS

DOC>SIMULATE>SAVE.For printing the receipt use yf42

48. Receipt of Corpus Funds

STEP 1 RECOVERY THROUGH CASH RECEIPT

TCODE: F-28

DOCUMENT DATE


BANK DATA

BANK ACCOUNT: 6013100061(ENTER YOUR INCOMING COLLECTION G/L A/C)

AMOUNT: AMOUNT OF DD/CHEQUE (INCLUDING INTEREST)


ASSIGNMENT: TYPE OF INSTRUMENT AND INSTRUMENT NUMBER

PRESS SHIFT F2 OR GOTO-> DOCUMENT OVERVIEW


PST KY 19


110


SPL.GL: ENTER ‘O’

ENTER

AMOUNT : ENTER PRINCIPAL AMOUNT.

TEXT: ENTER REMARKS IF ANY

CLICK ON MORE DATA

CHOOSE THE REQUISITE CCA:C021

PST KEY: 50

ACCOUNT: 4501010130 FOR INTEREST ON ADVANCE-CORPUS FUND

ENTER

AMOUNT: ENTER INTEREST AMOUNT

ASSIGNMENT: CUSTOMER CODE

TEXT: DETAILS REG. INSTALLMENT MONTH, ETC.

CLICK ON MORE DATA

CHOOSE REQUISITE CCA: C021

DOCUMENT > SIMULATE

SAVE THE DOCUMENT

NOTE DOWN THE NUMBER IT WILL BEGIN WITH 32*********

STEP 2 CLEARING THE AMOUNT OF CORPUS FUND AGAINST CASH RECIEPT

TCODE: /NF-30


REFERENCE:

111


DOCUMENT HEADER TEXT: CUSTOMER CODE


ACCOUNT: CUSTOMER CODE

SPECIAL G/L: O


SELECT THE BALANCE PRINCIPAL AMOUNT, THIS SHOULD BE IN BLUE.

SELECT THE AMOUNT OF CASH RECEIPT FOR CORPUS FUND THIS SHOULD ALSO BE IN BLUE.

CLICK ON RESIDUAL ITEM TAB.

DOUBLE CLICK ON THE WHITE BOX NEXT TO THE PRINCIPAL AMOUNT.

DOCUMENT>SIMULATE.

IF ANY LINE IS IN BLUE, DOUBLE CLICK IT

TEXT: PUT ANY DETAILS YOU WANT TO CAPTURE

CLICK ON SAVE ICON.

49. Receipt from State office for Imprest Recoup/ Special advance.

T.CODE : F-04

DOCUMENT DATE

TYPE : GZ

COMPANY CODE : STATE OFFICE CODE

POSTING DATE : IT WILL BE DEFAULTED

CURRENCY : INR

112


DOCUMENT HEADER TEXT : ADVANCE NUMBER

PST KY40

ACCOUNT : BANK G/L ACCOUNT- IMPREST INCOMING

PRESS ENTER

AMOUNT

ASSIGNMENT : PAYMENT METHOD AND INSTRUMENT NUMBER

TEXT : MENTION THE DATE OF THE INSTRUMENT IN THE FORMAT DD.MM.YYYY AND BANK NAME


ACCOUNT : 7999999999 (G.L ACCOUNT FOR FUND IN TRANSIT)


SELECT THE DOCUMENT PREPARED BY SO

SIMULATE AND SAVE

THE SYSTEM WILL GENERATE A DOC. NO. STARTING WITH 78XXXXXXX

NOW THE MONEY IS AVAILABLE WITH THE LOCATION TO MAKE THE PAYMENTS..

50. Receipt from Employees

T.CODE: F-04


REFERENCE

DOCUMENT TYPE: GZ

PST KY 40

113


ACCOUNT: 7013101011(ENTER YOUR IMPREST INCOMING GL ACCOUNT)

3513101000 (IF GIVEN IN CASH)

PRESS ENTER

AMOUNT

ASSIGNMENT : MENTION THE PAYMENT METHOD AND INSTRUMENT NUMBER.

TEXT : MENTION THE DATE (DD.MM.YYYY) AND BANK.


ACCOUNT: EMPLOYEE CODE

ACCOUNT TYPE: K

SPECIAL G/L: RELEVANT


SELECT THE AMOUNT THAT SHOULD BE IN BLUE

DOC>SIMULATE>SAVE.

51. Receipts from Vendors for Security Deposit

CASE 1 SECURITY DEPOSITS DEDUCTED FROM VENDORS PAYMENTS

TCODE: /NF-53



REFERENCE:

BANK DATA

114



3513100000 IF CASH PAYMENT

AMOUNT: PUT THE NET AMOUNT (AFTER DEDUCTING ALL DEDUCTION MANUALLY)

OPEN ITME SELECTION

ACCOUNT: PUT THE VENDOR NUMBER



PSTKEY: 39

ACCOUNT: VENDOR CODE

SP GL.: PUT RESPECTIVE CODE FOR SECURITY EG. E FOR SECURITY DEPOSIT WORK

ENTER

AMOUNT: AMOUNT OF SECURITY TO BE DEDUCTED

DUE ON: DATE TILL WHEN THE SECURITY IS DUE

TEXT: ANY REMARKS


CASE 2 SECURITY DEPOSIT RECEIVED FROM VENDOR

T.CODE : F-04


REFERENCE:

115


DOCUMENT TYPE: GZ

PST KY 40

ACCOUNT : 6013100061(ENTER YOUR COLLECTION GL ACCOUNT)

PRESS ENTER

AMOUNT



PST KY 39


SPL.GL: SELECT THE RELEVANT INDICATOR EG: * FOR SECURITY DEPOSIT OTHERS

ENTER

ENTER THE AMOUNT

DUE ON: ENTER THE DUE DATE

TEXT: ENTER REMARKS

DOC>SIMULATE>SAVE.

52. Receipts from Vendors- Earnest Money Deposit

T.CODE : F-02


DOCUMENT TYPE : GZ

PST KY 40

116


ACCOUNT : 6013100061(ENTER YOUR COLLECTION GL ACCOUNT)

PRESS ENTER

AMOUNT



PST KY 31

ACCOUNT : EMD VENDOR CODE(ONE TIME VENDOR)

ENTER

IN THE NEW SCREEN ENTER THE NAME, REFERENCE, CITY AND DETAILS OF THE VENDOR

ENTER

AMOUNT

TEXT: ENTER REMARKS

DOC>SIMULATE>SAVE.

53. Generate Bank Deposit Slips

TCODE : YF07 & YF007 FOR CO_CODE 9800

COMPANY CODE – ENTER YOUR COMPANY CODE

INCOMING BANK GL CODE – ENTER YOUR INCOMING BANK GL CODE

FISCAL YEAR : ENTER THE FINANCIAL YEAR

DOCUMENT ENTRY DATE : ENTER THE DATE FOR WHICH YOU ARE RUNNING BDS

117


TEST RUN - FIRST RUN IN TEST MODE. IF THERE ARE NO PENDING BDS FOR PREVIOUS DAYS, THEN SYSTEM WILL PRINT OUT THE BDS WITHOUT THE BDS NUMBER.

RECONCILE/ CHECK THE INSTRUMENTS PHYSICALLY COLLECTED WITH THE BDS LIST. MAKE CORRECTIONS IN THE CASH RECEIPTS AS DESIRED.‘If there are any pending BDS for previous date, system will give an error message indicating the pending date. You will have to run all the previous (pending) BDS before you can run the current BDS..’

GENERATE – ONCE YOU HAVE RUN AND CHECKED THE BDS IN TEST MODE, RUN IT BY SELECTING THE “GENERATE” RADIO BUTTON. THE SYSTEM WILL PRINT OUT THE LIST WITH BDS NUMBER.‘If you get an error “Document …… is locked by another user”, this document will not be included in the current BDS. Moreover, you may not be able to run next day’s DCR. Please contact Manthan FICO team immediately’.

118


Bank Deposit Slip (YF007 – for IBP and BRPL only)

THE PROCESS IS SAME AS YF07 (SEE ABOVE), EXCEPT-

IN CASE OF PENDING BDS, SYSTEM WILL DISPLAY THE COMPLETE LIST OF PENDING DOCUMENTS BY ENTRY DATE. PROCESS THE BDS FOR EACH ENTRY DATE NE BY ONE.

54. FTD, FTC, FRD and FRCFUND TRANSFER DEBIT (FTD )

TCODE: FB05

DOCUMENT DATE: DTA DATE

DOCUMENT TYPE : DG

REFERENCE

DOCUMENTS HEADER TEXT :LOCATION CODE TO WHICH FTD DONE

119



ACCOUNT: PARTY CODE


SELECT THE AMOUNT WHICH NEEDS TO BE TRANSFERRED I.E. IT SHOULD IN BLUE


PST KY: 01

ACCOUNT: ZC****( RECEIVING SAP LOCATION CODE)

ENTER

AMOUNT: SAME AMOUNT

MORE DATA: REASON CODE :FTD

DOCUMENT SIMULATE

YELLOW COLORE MESSAGE COMES PLEASE PRESS ENTER

NOTE THE DOCUMENT NUMBER 1*

FUND TRANSFER CREDIT (FTC)

TCODE: FB05


DOCUMENT TYPE : DR

REFERENCE:

DOCUMENTS HEADER TEXT :LOCATION TO WHICH FUNDS ARE BEING TRANSFERRED


ACCOUNT: PARTY CODE

120



SELECT THE AMOUNT WHICH NEEDS TO BE TRANSFERRED I.E. IT SHOULD IN BLUE


PST KY 11

ACCOUNT: ZC****(RECEIVING LOCATION CODE)

ENTER

AMOUNT: SAME AMOUNT

MORE DATA: REASON CODE :FTC

DOCUMENT SIMULATE

YELLOW COLOUR MESSAGE COMES PLEASE PRESS ENTER


FUND RECEIVED DEBIT (FRD)

TCODE: FB01

DOCUMENT DATE: DTA DATE

DOCUMENT TYPE : DR

REFERENCE:

DOCUMENTS HEADER TEXT: LOCATION CODE+DTA NUMBER+DR NUMBER +DR DATE

PST KY: 01

ACCOUNT: PARTY CODE

PRESS ENTER

AMOUNT: ENTER THE AMOUNT

121


CLICK ON MORE DATA

CREDIT AREA: C004 FOR MS/HSD C005 FOR SKO

REASON CODE: FRD

PST KY 11

ACCOUNT: ZC****(DISPATCHING LOCATION CODE)

ENTER

AMOUNT: SAME AMOUNT

MORE DATA: REASON CODE: FTD

SAVE


FUND RECEIVED CREDIT (FRC)

TCODE: FB01

DOCUMENT DATE: CTA DATE

DOCUMENT TYPE : DG

REFERENCE:

DOCUMENTS HEADER TEXT :LOCATION CODE+CTA NUMBER+CR NUMBER+CR DATE

PST KY: 11

ACCOUNT: PARTY CODE

PRESS ENTER


CLICK ON MORE DATA

122


CREDIT AREA: C004 FOR MS/HSD C005 FOR SKO

REASON CODE: FRC FOR CREDIT.

PST KY 01

ACCOUNT: ZC****(DISPATCHING LOCATION CODE)

ENTER

AMOUNT: SAME AMOUNT

MORE DATA: REASON CODE: FTC

SAVE


55. Correction of Customer accountCASE 1: TO KNOCK OFF THE DEBIT AND CREDIT BALANCES OF THE SAME CUSTOMER IN SAME CCA

TCODE: /NF-30


REFERENCE:

DOCUMENT HEADER TEXT: CUSTOMER CODE




SELECT THE AMOUNTS TO BE KNOCKED OFF, THESE SHOULD BE IN BLUE.

CLICK ON RESIDUAL ITEM TAB.

DOUBLE CLICK ON THE WHITE BOX NEXT TO THE GREATER AMOUNT.

123


DOCUMENT>SIMULATE.

IF ANY LINE IS IN BLUE, DOUBLE CLICK IT

TEXT: PUT ANY DETAILS YOU WANT TO CAPTURE

CLICK ON SAVE ICON.

CASE 2: TO TRANSFER THE BALANCE FROM ONE PRODUCT TO ANOTHER OF THE SAME CUSTOMER.

TCODE: /NF-02


DOCUMENT TYPE : DD

REFERENCE: CHECK THE RADIO BUTTON IS ON TRANSFER POSTINGS WITH CLEARING

PSTKY: 15

ACCOUNT: CUTOMER CODE WHERE CREDIT IS TO BE GIVEN

ENTER

AMOUNT: AMOUNT TO BE TRANSFERRED TO OTHET PRODUCT


TEXT: ANY REMARKS

CLICK ON MORE DATA

CREDIT AREA: CHOOSE THE PRODUCT TO WHICH YOU WANT TO TRANSFER THE AMOUNT

PST KEY ; 01


AMOUNT – GIVE THE AMOUNT

124


CLICK ON MORE DATA AND GIVE THE CCA AS REQUIRED

SIMULATE AND SAVE

NOW YOU WILL HAVE DEBIT AND CREDIT IN THE SAME(WRONG CCA)JUST USE F-30 AND CLEAR THE OPEN ITEM IN CUSTOMERS ACCOUNT.

CASE 3: TRANSFER BALANCES FROM ONE CUSTOMER TO ANOTHER

TCODE: /NF-02


DOCUMENT TYPE: DD

REFERENCE:

CHECK THE RADIO BUTTON IS ON TRANSFER POSTINGS WITH CLEARING

PSTKY: 15

ACCOUNT: CUTOMER CODE TO BE CREDITED

GIVE CCA IN MORE DATA

AMOUNT: AMOUNT TO BE TRANSFERRED TO OTHER CUSTOMER


TEXT: ANY REMARKS

POSTING KEY : 05

ACCOUNT: CUSTOMER CODE TO BE DEBITED

CLICK ON MORE DATA AND PUT CCA

SIMULATE AND SAVE

125


NOW YOU WILL HAVE A DEBIT AND A CREDIT IN THE SAME WRONG CUSTOMER (MUST BE IN SAME CCA).JUST KNOCK THE TWO AGAINST EACH OTHER USING F-30

CASE 4: TRANSFER BALANCES FROM ONE CUSTOMER TO ANOTHER CUSTOMER IN DIFFERENT COMPANY CODE

TCODE: /NF-30 DOC TYPE SD


REFERENCE:

CHECK THE RADIO BUTTON IS ON TRANSFER POSTINGS WITH CLEARING


ACCOUNT: CUTOMER CODE FROM WHICH YOU WANT TO TRANSFER THE AMOUNT


SELECT THE AMOUNT TO BE TRANSFERRED


PSTKY: 01

ACCOUNT: CUSTOMER CODE TO WHICH YOU WANT TO TRANSFER THE AMOUNT

NEW CO.CODE: ENTER THE OTHER COMPANY CODE

ENTER



TEXT: ANY REMARKS AMOUNT CHOOSEN

DOCUMENT>SIMULATE

126


SAVE

However document type SD not allowed in CCAs are different. In that case to change the CCA prepare a DD document and to make other changes, prepare an SD document.

56. Treatment for Dishonoured ChequeSTEP 1 DISHONOURED CHEQUE/ DD ENTRY OF PRINCIPAL AMOUNT

TCODE : F-43


DOCUMENT TYPE : ENTER ZD

DOC. HEADER TEXT : CUSTOMER CODE

PSTKY : ENTER 01

ACCOUNT : ENTER THE CUSTOMER ACCOUNT

PRESS ENTER

AMOUNT : ENTER THE AMOUNT

CLICK ON MORE DATA

FILL IN REASON CODE D54 FOR PRINCIPAL VALUE

FILL IN CCA COO4 FOR MS/HSD

FILL IN CCA COO5 FOR SKO

PSTKY 50

ACCOUNT: 601XXXX063(ENTER DISHONOUR COLLECTION GL A/C)‘LAST DIGIT ‘3’ OF ANY COLLECTION ACCOUNT SIGNIFIES IT IS A DISHONOUR ACCOUNT E.G.6011121013 IS DISHONOUR ACCOUNT FOR PLANT 1121’

127


ASSIGNMENT FIELD : INSTRUMENT TYPE+INSTRUMENT NUMBER

AMOUNT : ENTER

TEXT : BRIEF NARRATION

DOCUMENT >> SIMULATE > SAVE

SYSTEM WILL GIVE A DOCUMENT NUMBER STARTING WITH 32XXXXXXXX

STEP 2 DISHONOURED CHEQUE/ DD ENTRY OF PENALTY AND INTEREST ON DISHONOURED INSTRUMENT

TCODE : F-43


DOCUMENT TYPE : ENTER DR

REFERENCE:


PSTKY : ENTER 01


PRESS ENTER


CLICK ON MORE DATA

FILL IN REASON CODE D55 FOR PENALTY AND INTEREST

FILL IN CCA COO4 FOR MS/HSD

FILL IN CCA COO5 FOR SKO

PSTKY 50

128


ACCOUNT: 4516020140 FOR INTEREST ON DISHONOURED INSTRUMENT

PRESS ENTER

AMOUNT: ENTER THE INETREST AMOUNT

ASSIGNMENT: ENTER YOUR LOCATION CODE EG: 3100

PSTKY 50

ACCOUNT 4516020190 FOR PENALTY ON DISHONOURED INSTRUMENT

PRESS ENTER

AMOUNT : ENTER THE AMOUNT OF PENALTY ON DISHONOURED INSTRUMENT

ASSIGNMENT:ENTER YOUR LOCATION CODE EG: 3100


DOCUMENT >> SIMULATE

SAVE.

SYSTEM WILL GIVE A DOCUMENT NUMBER STARTING WITH 5*

57. Debit Note to Customer

TCODE : F-43


DOCUMENT TYPE : ENTER DR

REFERENCE:


PSTKY : ENTER 01

129



PRESS ENTER


CLICK ON MORE DATA

FILL IN CCA EG: COO4 FOR MS/HSD, COO5 FOR SKO

FILL IN REASON CODE D70 FOR DEBIT NOTE OTHERS

PSTKY 50

ACCOUNT DOD INTEREST: 4501040100

OVER DUE INTEREST: 4511000000

PRESS ENTER


ASSIGNMENT:ENTER YOUR LOCATION CODE EG: 3100



SAVE.

SYSTEM GIVES A DOCUMENT NO. STARTING WITH 5*

58. Credit Note to Customer

TCODE : F-43


DOCUMENT TYPE : ENTER DG

REFERENCE:


130


PSTKY : ENTER 11


PRESS ENTER


CLICK ON MORE DATA

FILL IN CCA EG: COO4 FOR MS/HSD, COO5 FOR SKO

FILL IN REASON CODE C* FOR CREDIT NOTE FOR EG FOR BANK CHARGES REFUND TO CUSTOMER USE CAV

PSTKY 40

ACCOUNT EG: DD CHARGES: 5291000130

AND SO ON ALL GL CODES HAVE TO BE 5*

PRESS ENTER


COST CENTER: PUT THE RELEVANT COST CENTER



SAVE.

SYSTEM GIVES A DOCUMENT NO.STARTING WITH 1*

59. Booking of Bank Guarantee/ LC/ FD received from Customer

STEP 1 BG/LC/FD RECEIVED

TCODE: /NF-49


131


POSTING DATE: CURRENT DATE

DOCUMENT TYPE: DA

COMPANY CODE: YOUR COMPANY CODE

REFERENCE : BG. NO/LC NO /FD NO

POSTING KEY : 09


SPECIAL GL INDICATOR : G FOR BG/FD & L FOR LC

AMOUNT :

DUE : EXPIRY DATE OF BG/LC/FD

TEXT : DETAILS OF ISSUING BANK

SAVE THE DOCUMENT AND NOTE DOWN THE DOCUMENT NO

132


STEP 2 UPDATE THE CREDIT MASTER FOR CUSTOMER BY THE AMOUNT OF BG/LC/FD

TCODE: /NFD32

CUSTOMER CODE :

CREDIT CONTROL AREA: CCA IN WHICH CREDIT IS TO BE GIVEN FOR THE AMOUNT OF BG/LC/FD

PRESS ENTER TO GO THE TAB OF CREDIT LIMIT DATA AND ENTER THE FOLLOWING DETAILS

CREDIT LIMIT : AMOUNT OF BG/FD/LC

RISK CATEGORY : 900

REFERENCE DATE: REVOLVING LC & BG STIPULATE THAT ANY CLAIM AGAINST THESE INSTRUMENTS MUST BE MADE ON THE BANK ON OR BEFORE A CERTAIN DATE. THIS “LAST CLAIM DATE OF THE INSTRUMENT IS TO BE ENTERED HERE.

BLOCKED: PUTTING A TICK MARK IN THIS CHECK BOX WILL BLOCK THE CUSTOMER FOR ALL CREDIT MANAGEMENT BUSINESS TRANSACTIONS (E.G. ORDER ACCEPTANCE, DELIVERY.ETC). HOWEVER, YOU CAN POST INVOICES FOR GOODS, WHICH HAVE ALREADY BEEN DELIVERED

LAST INT. REVIEW: DATE OF LAST REVIEW OF CUSTOMER’S CREDIT LIMIT

NEXT INT. REVIEW: DATE OF EXPIRY OF THE INSTRUMENT

CREDIT INFORMATION NUMBER: THE FI DOCUMENT NUMBER, WHICH HAS BEEN RECORDED IN STEP1, IS TO BE ENTERED HERE.

LAST EXTERNAL REVIEW DATE: DATE WHEN DOCUMENT MENTIONED IN STEP 1 GOT MADE

133


SAVE THE MASTER

Reversals

60. Reversal / Change of Cash Receipts

Changes in Cash Receipt

HEADER DATA OF A CASH RECEIPT CAN NOT BE CHANGED

BANK LINE ITEM (BEFORE BDS)-

134


PAYMENT METHOD (FIRST LETTER OF ASSIGNMENT FIELD) CAN BE CHANGED AS LONG AS THE NEW PAYMENT METHOD IS COMPATIBLE WITH THE OLD PAYMENT METHOD (I.E LOCAL CANNOT BE CHANGED TO OUTSTATION AND DD CANNOT BE CHANGED TO CHEQUE).

A NEW BANK CAN BE SELECTED FROM THE POP-UP DISPLAY (TO SEE THE POP-UP DISPLAY, DELETE THE OLD BANK NAME).

BANK LINE ITEM (AFTER BDS) – PAYMENT METHOD OR BANK CAN NOT BE CHANGED AFTER BDS.

CUSTOMER/ VENDOR/ MISCELLANEOUS ITEMS – TEXT AND ASSIGNMENTS CAN BE CHANGED WITHOUT ANY RESTRICTION.

1. REVERSAL OF CASH RECEIPT

CASH RECEIPT CAN BE REVERSED ONLY IF HE BDS HAS NOT BEEN RUN.

RESETTING AND REVERSAL OF A REVERSED CASH RECEIPT IS NOT POSSIBLE. IF A CASH RECEIPT HAS BEEN REVERSED BY MISTAKE, THEN A NEW CR MUST BE PREPARED.

CASE 1 CASH RECEIPT GENERATED AND CLEARED AND ALSO DCR GENERATED

STEP1 REVERSE THE DCR

TCODE: YF13 : ANY BDS GENERATED ON THE CURRENT DATE CAN BE REVERSED.

BDS GENERATED ON A PREVIOUS DAY CAN BE REVERSED ONLY IF NO BDS HAS BEEN GENERATED AFTER THAT.

135


COMPANY CODE: 3100

FISCAL YEAR: 2006

INCOMING BANK GL CODE: 6013100061

BANK DEPOSIT SLIP DATE: DATE ON WHICH DCR WAS GENERATED

BDS NUMBER: DCR NUMBER. TO FIND OUT THE DCR NUMBER FOR PARTICULAR CASH RECEIPT DISPLAY THE DOCUMENT USING TCODE FB03 AND CLICK ON THE CAP IN THAT DOCUMENT OR PRESS F5. IN THE REFERENCE FIELD OF THAT DOCUMENTS YOU WILL FIND THE BDS NUMBER.

RUN FIRST THE DCR IN TEST RUN

SEE IF THE DOCUMENT THAT YOU WANT TO CANCELLED IS COMING IN THAT LIST.

AFTER FINDING OUT THAT, RUN THE REVERSAL IN GENERATE MODE. THIS WILL REVERSE THE DOCUMENT.

STEP 2 FIND OUT WHETHER THAT DOCUMENT IS OPEN OR CLEARED

TCODE: FBL5N


SELECT ALL ITEMS RADIO BUTTON

CLICK ON CLOCK

IF THE DOCUMENT COMES OUT IN RED I.E. IT IS OPEN

IF THE DOCUMENT COMES OUT IN GREEN I.E. IT IS CLEARED.

STEP 3 REVERSE THE CR/CLEARING DOCUMENTS

136


UNDER THIS TRANSACTION ALL CLEARED DOCUMENTS CAN BE RESET AND REVERSE

TCODE : FBRA

CLEARING DOCUMENT : ENTER THE CLEARED DOCUMENT NUMBER 33XXXXXXXX,32*


FISCAL YEAR : 2006

CLICK THE SAVE BUTTON

IN THE NEXT SCREEN CLICK YES

THE SYSTEM WILL GIVE ANOTHER MESSAGE BOX WITH THREE OPTIONS :

ONLY RESETTING

RESETTING & REVERSE CLICK ON THIS

CANCEL

SELECT THE MIDDLE ONE I.E. RESTTING & REVERSE

THE SYSTEM WILL ASK FOR REVERSAL REASON.

ENTER /CHOOSE THE RELEVANT ONE FROM THR DROP DOWN

AND THEN PRESS ENTER

THE SYSTEM WILL RESET THE DOCUMENT

61. Reversal of Bank Deposit Slip

TCODE: YF13

COMPANY CODE: 3100

FISCAL YEAR: 2006

137


INCOMING BANK GL CODE: 6013100061

BANK DEPOSIT SLIP DATE: DATE ON WHICH DCR WAS GENERATED

BDS NUMBER: DCR NUMBER. TO FIND OUT THE DCR NUMBER FOR PARTICULAR CASH RECEIPT DISPLAY THE DOCUMENT USING TCODE FB03 AND CLICK ON THE CAP IN THAT DOCUMENT OR PRESS F5. IN THE REFERENCE FIELD OF THAT DOCUMENTS YOU WILL FIND THE BDS NUMBER.

RUN FIRST THE DCR IN TEST RUN

SEE IF THE DOCUMENT THAT YOU WANT TO CANCEL IS COMING IN THAT LIST.

AFTER FINDING OUT THAT RUN THE REVERSAL IN GENERATE MODE. THIS WILL REVERSE THE DOCUMENT.

62. Reversal of MIRO Document

TCODE: MR8M

INVOICE DOCUMENT NUMBER: PUT THE 51056* SERIES DOCUMENT HERE

FISCAL YEAR: 2003

REVERSAL REASON: CHOOSE THE RELEVANT ONE FROM THR DROP DOWN

SAVE THE DOCUMENT.

A NEW NUMBER WILL BE GENERATED.

AFTER DOING THIS IT IS MUST TO KNOCK THE OPEN ITEMS LYING IN VENDOR’SACCOUNT USING F-51

63. Reversal of FI Document

CASE 1 REVERSE THE DOCUMENTS WHICH ARE CLEARED

138


UNDER THIS TRANSACTION ALL CLEARED DOCUMENT CAN BE RESET AND REVERSE

TCODE : FBRA

CLEARING DOCUMENT : ENTER THE CLEARED DOCUMENT NUMBER 33XXXXXXXX, 32*


FISCAL YEAR : 2006


IN THE NEXT SCREEN CLICK YES

THE SYSTEM WILL GIVE ANOTHER MESSAGE BOX WITH THREE OPTIONS :

ONLY RESETTING


CANCEL

SELECT THE MIDDLE ONE I.E. RESTTING & REVERSE

THE SYSTEM WILL ASK FOR REVERSAL REASON.

ENTER 01 AND THEN PRESS ENTER

THE SYSTEM WILL RESET THE DOCUMENT

CASE 2 REVERSE THE DOCUMENTS, WHICH ARE NOT CLEARED

PLASE NOTE THAT UNDER THIS TRANSACTION ONLY THOSE ACCOUNTING ENTRIES WILL BE REVERSED WHICH ARE NOT YET CLEARED. I.E. 32XXXXXXXX SERIES DOC OR ALSO UNSETTLED DEBIT NOTES. ETC.

TCODE : FBO8

139


DOCUMENT NO. : ENTER THE DOC. NO. WHICH IS TO BE REVERSED



REVERSAL REASON : CHOOSE THE RELEVANT ONE FROM THR DROP DOWN

THEN SAVE THE DOCUMENT.

64. Reversal of Cheque PaymentCASE I TO CANCEL PAYMENT DOCUMENT42* FOR WHICH CHEQUE PRINITNG HAS HAPPENED

STEP 1 REVERSAL OF CHECK AND THE RELATED PAYMENT ENTRY

TCODE: FCH8

COMPANY CODE : 3100

CHEQUE NUMBER TO BE CANCELLED: SEE IT FROM CHEQUE REGISTER OR IF MANUAL CHEQUE IS THERE INPUT THAT NUMBER

VOID REASON CODE: SELECT FROM THE DROP DOWN 09 FOR INCORRECT PAYMENT


CLICK ON CANCEL PAYMENT ICONSTEP 2 TO CANCEL THE RELATED EXPENSES VOUCHER ALSO I.E. 41* DOCUMENT

TCODE : FB08

COMPANY CODE: 3100


FISCAL YEAR: 2006

140



CLICK ON SAVE DOCUMENT

DOCUMENT WILL BE REVERSED AND NEW ENTRY WILL BE GENERATED.

CASE II: TO CANCEL THE PAYMENT DOCUMENT 42 FOR WHICH CHEQUE PRINTING HAS NOT HAPPENED

STEP 1 REVERSAL OF THE CLEARING DOCUMENT

TCODE: FBRA

CLEARING DOCUMENT: ENTER THE CLEARED DOCUMENT NUMBER E.G. 42XXXXXXXX ;

COMPANY CODE: ENTER 3100

FISCAL YEAR: E.G.2006


IF ANY MESSAGE COMES PRESS ENTER

THE SYSTEM WILL GIVE ANOTHER MESSAGE BOX WITH THREE OPTION:

ONLY RESETTING


CANCEL

THE SYSTEM PROMPTS FOR REVERSAL REASON.

ENTER 01 AND THEN PRESS ENTER

THE SYSTEM WILL RESETT THE DOCUMENT AND BRINGS BACK THE 41 DOCUMENTS AS OPEN ITEM.

141


STEP 2 TO CANCEL THE RELATED EXPENSES VOUCHER ALSO I.E. 41* DOCUMENT

TCODE : FB08

COMPANY CODE: 3100





DOCUMENT WILL BE REVERSED AND NEW ENTRY WILL BE GENERATED.

CASE III: TO CANCEL THE EXPENSES VOUCHER FOR WHICH PAYMENT DOCUMENT 42* HAS NOT BEEN PREPARED

TCODE : FB08

COMPANY CODE: 3100





DOCUMENT WILL BE REVERSED.

65. Reversal / cancellation / replacement of chequeCASE I CANCEL CHEQUE ONLY

TCODE : FCH9

COMPANY CODE : 3100

142


CHECK NUMBER : CHECK TO BE CANCELLED

VOID REASON CODE: SELECT FROM THE DROP DOWN FOR EG: 04 FOR RIPPED DURING PRINTING,05 FOR INCORRECT PRINTING,09 FOR INCORRECT AMOUNT AND SO ON

CLICK ON VOID BUTTON.

THIS WILL VOID THE CHEQUE.CASE II TO CANCEL AND REPRINT THE CHEQUE IN CASE OLD CHEQUE HAS GOT TORN OR SOME FORMATTING ISSUE

TCODE : FCH7

PAYING COMPANY CODE: 3100

HOUSE BANK: SG232

ACCOUNT ID: IMOIP

CHECK NUMBER: CHECK TO BE CANCELLED

VOID REASON CODE: 04 OR 05

CHECK LOT NUMBER: CHECK LOT FROM WHICH NEW CHECK HAS TO BE PRINTED

PRINTER: EG: AHEMDABAD SO CHECK PRINTER

CASEIII TO VOID A CHECK AND NOT ISSUE A NEW ONE

TCODE: FCH9

COMPANY CODE : 3100

CHECK NUMBER : CHECK TO BE CANCELLED

VOID REASON CODE: SELECT FROM THE DROP DOWN FOR EG: 04 FOR RIPPED DURING PRINTING,05 FOR INCORRECT PRINTING,09 FOR INCORRECT AMOUNT AND SO ON

143


CLICK ON VOID BUTTON.

THIS WILL VOID THE CHEQUE.

66. Funds Management-Budgetary transactions

CASE I ORIGINAL BUDGET USING FUND CENTERS AND COMMITMENT ITEMS

TCODE: FR50

FM AREA: IOCL

VERSION: 0

FISCAL YEAR:

PERIOD: THIS FIELD MAY BE FILLED IN ONLY IF THE PUTTING THE BUDGET FOR THE ENTIRE YEAR THEN THIS SHOULD BE KEPT AS BLANK

PRESS ENTER AND IN THE NEXT SCREEN GIVE THE FOLLOWING

FUND CENTER:COMMITMENT ITEM:AMOUNT:

144


ON SAVING, SYSTEM WILL GIVE ONE FUND MANAGEMENT DOCUMENT

CASE 2 ORIGINAL BUDGET USING FUND, FUND CENTERS AND COMMITMENT ITEMS (for R&M)

TCODE: FR50

FM AREA: IOCL

FUND: e.g., 5000 VERSION: 0FISCAL YEAR:PERIOD: THIS SHOULD BE KEPT AS BLANKOVERALL VALUES TOO: TO BE TICKED

145


PRESS ENTER AND IN THE NEXT SCREEN GIVE THE FOLLOWINGS



146


CASE 3 SUPPLEMENT BUDGET FOR FUND CENTER AND COMMITMENT ITEMS COMBINATION ( OTHER THAN REPAIR & MANITENANCE) BUDGET

TCODE: FR52

FM AREA: IOCL

VERSION: 0FISCAL YEAR:PERIOD: this field may be filled in only IF THE SUPLLEMENT BUDGET IS BEING PUTTING FOR A PARTICUKAR PERIOD, BUT THE SUPPLEMENT BUDGET IS FOR THE ENTIRE YEAR THEN THIS SHOULD BE KEPT AS BLANK



147



CASE 4 SUPPLEMENT BUDGET FOR FUND, FUND CENTER AND COMMITMENT ITEMS COMBINATION FOR REPAIR AND MAINTENANCE BUDGET

TCODE: FR52

FUND: 5000FM AREA: IOCLVERSION: 0FISCAL YEAR:PERIOD: THIS SHOULD BE KEPT AS BLANKOVERALL VALUE TOO: TO BE TICKED

148



FUND CENTER:COMMITMENT ITEM:AMOUNT

149


ON SAVING , SYSTEM WILL UPDATE THE BUDGET AND ISSUE A DOCUMENT

CASE 5 RETURN BUDGET FOR FUND CENTER AND COMMITMENT ITEMS COMBINATION

TCODE: FR53

FM AREA: IOCL

VERSION: 0FISCAL YEAR:PERIOD THIS SHOULD BE KEPT AS BLANK

150




ON SAVING, SYSTEM WILL RETURN THE BUDGET AND A DOCUMENTWILL BE CREATED

151


CASE 6 RETURN BUDGET FOR FUND,FUND CENTER AND COMMITMENT ITEMS COMBINATION FOR REPAIR & MAINTENACE RELATED BUDGET

TCODE: FR53FUND: 5000

FM AREA: IOCL

VERSION: 0FISCAL YEAR:PERIOD THIS SHOULD BE KEPT AS BLANKOVERALL VALUE TOO: TO BE TICKED



152


SAVE AND SYSTEM WILL RETURN THE BUDGET AND A DOCUMENT WILL BE CREATED

CASE 7 TRANSFER OF BUDGET FOR FUND CENTER AND COMMITMENT ITEMS COMBINATION

TCODE: FR58

SENDER YEAR:

RECEIVING YEAR:SENDER PERIOD:RECEIVER PERIOD:OVERALL VALUE TO: THIS WIL BE SELETED IF FUND 5000 IS BEING USED, IF FUND 5000 IS NOT BEING USED THEN THIS SHOULD NOT BE TICKED

153


PRESS ENTER, AND ON THE NEXT SCREEN PUT THE FOLLOWING

‘S” RADIO BUTTON FOR SENDOR DETAILS: FUND CENTER, COMMITMENT ITEM AND AMOUNT

‘R” RADIO BUTTON FOR RECEIVER DETAILS: FUND CENTER, COMMITMENT ITEM AND AMOUNT

ON SAVING BUDGET WILL BE TRANSFEERED FROM SENDOR TO RECEIVER AND A DOCUMENT WILL BE CREATED.

154


Reports

67. Budget reports

BUDGET REPORT 1 : VIEW EXPENSES

T.CODE : KSB1

COST CENTRE : ENTER THE COST CENTRE.EG: M53801

POSTING DATE: PUT REQUIRED INTERVAL

EXECUTE.

155


BUDGET REPORT 2 : ACTUAL VS.BUDGET

TCODE: Y_DEV_01000005

FUND CENTER: ENTER YOUR COST CENTRE NUMBER M53801

PERIOD FROM: 01

PERIOD TO: 12

FISCAL YEAR: 2008

CLICK ON THE CLOCK

CLICK ON THE BUTTON AT THE TOP DISPLAY HIERARCHY.

156


BUDGET REPORT 3 : COST REPORT

TCODE: Y_DEV_59000010

THIS SHALL GIVE YOU ANNUAL BUDGET VS.ACTUAL.

FM AREA : IOCL

CURRENT YEAR : E.G.2008

PREVIOUS YEAR : E.G.2007

157


CLICK ON THE CLOCK

THE OUTPUT CAN BE FURTHER DRILLED DOWN TO COMMITMENT ITEM/G/L ACCOUNT LEVEL.

BUDGET REPORT 4 : OVERALL ACTUAL VS ACTUALS

TCODE: Y_DEV_59000008 THIS SHALL GIVE AN OVERALL VIEW OF THE ACTUALS .

KEY IN THE OPTIONS AS DESIRED IN THE SCREEN AS BELOW.

EXECUTE BY CLICKING ON THE CLOCK.

THE REPORT CAN BE DRILLED DOWN ON EACH NODE BY PLACING THE CURSOR ON IT.

158


159


BUDGET REPORT 5 : TO SEE GL CODE (COST ELEMENT ITEM) ASSIGNED TO COMMITMENT

TRANSACTION CODE: FM DERIVE

DERIVATION STRATEGY: IOCL

DERIVATION RULE: COST EMEMENT > COMMITMENT

MAINTIAN ENTRIES: CLCIK

SYSTEM WILL SHOW THE REPORT OF COST ELEMENT VIS COMMITMENT ITEM

160


68. Cash book

T CODE: /NYF20

DATE: DATE OF THE CASH BOOK YOU WANT TO SEE

COMPANY CODE : 3100

LOCATION CODE : ENTER YOUR LOCATION CODE EG: 3100

69. Bank book

TCODE: FBL3N

161


GIVE THE GL FROM MAIN ACCOUNT TO EXCESS CERDIT ACCOUNT FOR THE BANK

PUT COMPANY CODE

PUT THE BUTTON ON OPEN ITEM AND GIVE THE DATE FOR WHICH YOU WANT THE BANK BALANCE

CLICK ON CLOCK TO EXECUTE

70. Transporter bill

RUN REPORT YV 184 ( TRANSPORT CONTRACTOR PAYMENT)

PUT IN THE FOLLOWING FIELDS

TRANSPORT PALNNING POINT: ENTER YOUR LOCATION CODE EG: 3100

PAYMENT CYCLE DATE: FROM TO PERION . FOR EG FOR MONTH OF APRIL IT WOULD BE 010403 TO 300403

SHIPPING POINT ENTER YOUR LOCATION CODE EG: 3100

SIMULATION RUN: IT SHOULD BE TICKED

CLICK ON THE CLOCK TO RUN THE REPORT

TAKE A PRINT OUT OF THE REPORT AND RECONCILE WITH BILLS OF TRANSPORTERS.

71. Cheque register

TCODE: /NFCHN

PAYING COMPANY CODE: 3100

HOUSE BANK: SG232

ACCOUNT ID: IMOIP


162



CLICK ON CLOCK

72. Cheque limit reports

TCODE: /NYF110

73. Summary of DCR

TCODE: /NYF31

COMPANY CODE: 3100

LOCATION CODE: ENTER YOUR LOCATION CODE: EG: 3100

BD SLIP DATE: ENTER THE BANK DEPOSIT SLIP DATE

CLICK ON THE CLOCK

74. Reports relating to customer accountsCASE I CUSTOMER LINE ITEMS DISPLAY

TCODE: FBL5N


SELECT THE ALL ITEM RADIO BUTTON.

CLICK ON CLOCKCASE II CUSTOMER STATEMENT OF ACCOUNT

T.CODE : YF54

COMPANY CODE: WRITE DOWN YOUR COMPANY CODE EG: 3100 (NOT MANDATORY)

POSTING DATE

CONTROLLING PLANT : NOT REQUIRED

163


SUMMARY REPORT/DETAIL REPORT SELECT

LINE ITEM SELECTION CLICK ON OPEN ITEM AND CLEARING ITEM

CASE III SINGLE LINE PAD

T.CODE : YFR106

SELECT ALL BALANCE RADIO BUTTON

BALANCE AS ON : TODAY’S DATE

COMPANY CODE: 3100

CONTROLLING PLANT : NOT REQUIRED

CLICK ON EXECUTE

TO FIND OUT THE BALANCES FOR SELECT CUSTOMERS

T CODE S_ALR_87012172

PUT THE CUSTOMER CODE(S).

PUT COMPANY CODE GIVE FISCAL YEAR

MONTH FOR WHICH INFORMATION IS REQUIRED

GIVE THE RECONCILIATION ACCOUNT(S) IF REQUIRED IF NON ZERO BALANCES OR BALANCES ABOVE OR BELOW A CERTAIN AMOUNT IS REQUIRED,INDICATE IN ACCOUNT BALANCE

IF SPL GL BALANCES ARE REQUIRED PUT THE SPL GL INDICATORS AND TICK AGAINST SPL GL ITEMS

164


NOW EXECUTE

TO VIEW CUSTOMER BALANCES POOLED FOR ALL STATES

USE T CODE YFR146

GIVE THE COMPANY CODE

GIVE THE CUSTOMER CODE(S)

GIVE YEAR AND PERIOD

USE THE RADIO BUTTON FOR FILTER BY STATE IF REQUIRED

165


166


THE HIGHLIGTED LINE SHOWS THE BALANCE FOR COMPANY CODE AS GIVEN IN THE SELECTION CRITERIA.OVERALL BALANCE FOR THE CUSTOMER IS FOUND IN THE LAST ROW.

CLICK ON THE CUSTOMER CODE TO GET TO THE CUSTOMER MASTER.CLICK ON TOTAL BALANCE OF THE INDIVIDUAL LINE TO GET TO FBL5N SCREEN.

TO VIEW THE CUSTOMER CREDIT STATUS

USE THE T CODE YFR147

PUT THE CREDIT CONTROL AREA

PUT THE CUSTOMER CODE(S)

PUT THE RISK CATEGORY

IF REQUIRED GIVE THE PARAMETRES FOR ADDITIONAL SELECTION.

167


NOW EXECUTE

168


THE REPORT GIVES USEFUL INFORMATION ON CREDIT LIMIT,ACCOUNT BALANCE AND OPEN DELIVERY

75. Reports relating to vendor accounts

TCODE: FBL1N

ACCOUNT: ENTER EMPLOYEE/VENDOR CODE

COMPANY CODE: 3100

IF YOU WANT TO SEE ALL THE OPEN ITEMS CLICK ONRADIO BUTTON OF OPEN ITEMS.IF YOU WANT TO SEE ALL THE CLEARED ITEMS CLICK ON CLEARED RADIO BUTTON. IF YOU WANT TO SEE BOTH CLICK ON ALL ITEMS RADIO BUTTON.

169


CLICK ON NORMAL ITEM CHECK BOX IF YOU WANT TO SEE ONLY UNPAID VOUCHERS.CLICK ON SP GL ALSO IF YOU WANT TO SEE ALL ADVANCES GIVEN TO EMPLOYEES.


TO FIND OUT THE BALANCES FOR SELECT VENDORS

T CODE S_ALR_87012082

PUT THE VENDOR CODES

PUT COMPANY CODE

GIVE FISCAL YEAR

MONTH FOR WHICH INFORMATION IS REQUIRED

GIVE THE RECONCILIATION ACCOUNT(S) IF REQUIRED IF NON ZERO BALANCES OR BALANCES ABOVE OR BELOW A CERTAIN AMOUNT IS REQUIRED,INDICATE IN ACCOUNT BALANCE

IF SPL GL BALANCES ARE REQUIRED PUT THE SPL GL INDICATORS AND TICK AGAINST SPL GL ITEMS

170


NOW EXECUTE.

171


76. Reports related to STOCK/S.Tax/G/L/credit data

GL ACCOUNT

T.CODE /NFS10N

GL ACCOUNT: ENTER THE GL ACCOUNT NO.


FISCAL YEAR: ENTER FINANCIAL YEAR : 2006

CLICK ON CLOCK

IT WOULD GIVE YOU ALL THE GL CODES MAPPED TO THAT PARTICULAR BUDGET HEAD.

172


SALES TAX REPORT

T.CODE /NYFR140

GIVE THE COMPANY CODE.

PERIOD: RELEVANT PERIOD

CLICK ON CLOCK IT WOULD GIVE YOU ALL THE BILL WISE DETAILS

SALES JOURNAL

T.CODE /NYFR140

GIVE THE COMPANY CODE, SALES ORG & PERIOD

ADDITIONAL SELECTION CRITERIA SCREEN SHALL APPEAR AS UNDER

AFTER THE ADDITIONAL CRITERIA ARE FILLED AS DESIRED , CLICK ON EXECUTE TO VIEW.

REPORT ON STOCK TRANSFERS

T CODE YFR142

PUT THE SENDING COMPANY CODE

PUT THE POSTING DATE

PUT THE SENDING PLANT, RECEIVING COMPANY CODE, RECEVING PLANT AND MATERIAL GROUP FOR WHICH THE INFORMATION IS REQUIRED

173


174


NOW EXECUTE

SALES JOURNAL WITH SHIP TO PARTY

T CODE YFR144

PUT THE SALES ORGANISATION

GIVE THE PERIOD

IF REQUIRED GIVE MATERIAL GROUP AND CUSTOMER GROUP

175


NOW EXECUTE

176


SALES JOURNAL


PUT THE COMPANY CODE

PUT THE POSTING DATE

PUT THE ADDITIONAL FILTER CRITERIA

PUT THE TICKS AGAINST COLOUMNS TO BE DISPLAYED

177


NOW EXECUTE

178


RATE CHECKING


PUT THE RADIO BUTTON ON COMPANY CODE OR SALES ORGANISATION

GIVE THE COMPANY CODE/SALES ORGANISATION

GIVE THE PERIOD

GIVE THE DISTRIBUTION CHANNEL

GIVE THE PRODUCT/DIVISION

GIVE THE SALES OFFICE,PLANT, PAYER CODE

PUT THE TICK AGAINST ZEDA FR MASTER

179


NOW EXECUTE

73 A .Generation of Transportation Bill and Booking of Liability in Vendor Account

T CODE : YV184N - TRANSPORT CONTRACTOR PAYMENT

PUT THE FOLLOWING DETAILS :-

TRANS. PLANNING POINT

PAYMENT CYCLE DATE

SHIPPING POINT

INCOME TAX SECTION CODE : I.E. 194C

180


SECTION CODE FOR BILLING POINT : SAP PLANT / LOCATION CODE

PUT TICK ON SIMULATION RUN

CLICK ON THE CLOCK OR F8

SYSTEM WILL DISPLAY THE DETAILED LIST OF TRANSPORTATION BILLS VENDOR / INVOICE- WISE

USER CAN ANALYZE THE SYSTEM OUTPUT USING CHANGE LAYOUT ICON / EXPORTING THE DETAILS TO AN EXCEL FILE

IF ALL FOUND OKAY – COME BACK BY TICKING ON GREEN ARROW OR F3

REMOVE TICK FROM THE SIMULATION RUN AND CLICK ON THE CLOCK OR F8

SYSTEM WILL DISPLAY VENDOR WISE MAIN TAX TYPE & CODE

USER CAN ALSO SELECT / CHANGE MAIN TAX TYPE AND CODE FROM DROP DOWN , IF REQUIRED

USER CAN ALSO DELETE ANY VENDOR BY SELECTING THAT VENDOR AND PRESSING DELETE ICON

AFTER CHECKING , TICK ON SAVE ICON

SYSTEM WILL SAVE TRANSPORTATION BILL AND ALLOCATE BILL NO , VENDOR WISE.

BILL NO IS LOCATION SPECIFIC.

T CODE : SP02 : PRINTING OF TRANSPORTATION BILL TO BE HANDED OVER TO TRANSPORTERS

SYSTEM WILL MAKE LOCATION WISE “PROV TRNPT. BILL” WHICH CAN BE PRINTED AND HANDED OVER TO RELEVANT TRANSPORT VENDORS FOR ATTACHING NECESSARY INVOICE / CHALLAN COPY.

181


STEP : 3

T CODE : YF184 – TRANSPORT CONTRACTOR PAYMENT

PUT THE FOLLOWING DETAILS :-

SHIPPING POINT

PAYMENT CYCLE DATE

SECTION CODE FOR BILLING PLANT : I.E . SAP PLANT CODE

THERE ARE THREE OPTION , PROCESS / DISPLAY BILL AND DELETE BILL

USER HAS TO FIRST RUN IT IN DISPLAY BILL AND CHECK

IN CASE ANY BILL IS REQUIRED TO BE DELETED – PUT RADIO BUTTON ON DELETE BILL AND EXECUTE

SELECT THE BILL TO BE DELETED AND DELETE THE SAME USING DELETE ICON

FINALLY PUT RADIO BUTTON ON PROCESS AND EXECUTE

FOR STOCK TRANSFERS – USER HAS TO SELECT “CLAIMABLE/ NON CLAIMABLE OR WILL DECIDE LATER ON” WHICH WOULD BE DISPLAYED MATERIAL CODE WISE

USER HAS TO SELECT EITHER CLAIMABLE OR NON CLAIMABLE.

THEN TICK ON SAVE ICON.

SYSTEM WILL POST 41** SERIES ( LIABILITY BOOKING DOCUMENTS) AND SHOW THE LAST DOCUMENTS POSTED AT THE MESSAGE BAR.

T CODE : SP02

SYSTEM WILL MAKE LOCATION WISE “PMNT TRNPT. COPY” AND “PMNT TRNPT. BILL” WHICH CAN BE USED AS OFFICE COPY AND SUPPORTING

182


VOUCHER FOR PROCESSING OF TRANSPORTER BILL PAYMENT, RESPECTIVELY.

73 B TO VIEW THE DETAILS OF SELECTED DOCUMENTS AT A GLANCE

NAME OF THE REPORT – COMPACT DOCUMENT JOURNAL.

T CODE – S_ALR_87012287

PUT THE COMPANY CODE

PUT THE DOCUMENT NUMBER(S).PUT MULTIPLE SELECTION WHERE REQUIRED

PUT THE FISCAL YEAR.

IF FURTHUR SELECTION IS REQUIRED,USE GENERAL SELECTION OR DYNAMIC SELECTION.

183


NOW EXECUTE

184


Annexures

77. Commonly used expenses accounts

GL Account Account Description5103090000 MI CHARGES-EXCISE DUTY5103100000 MI CHARGES-SALES TAX5103110000 MI CHARGES-OTHERS5103120000 MI CHARGES-TERMINALLING CHARGES5198000010 UNDERRECOVERY SALES TAX - COCO/JRO5221400000 CONSUMPTION-DIRECT PURCHASES5231000010 POWER & FUEL-POWER5231000020 POWER & FUEL-FUEL5231000030 POWER & FUEL-ELECTRICITY DUTY5231000040 POWER & FUEL-NATURAL GAS5231000050 POWER & FUEL-STEAM5232000000 CONSUMPTION OF OWN FUEL(CONTRA)-52330000005232000001 CONSUMPTION OF OWN FUEL OTHER THAN PRODUCTION5233000000 COMPANY'S USE OF OWN FUEL (CONTRA)-52320000005234000000 PURCHASE OF ELECTRICITY FR REF (CONTRA)-45160803305240000010 PRC, BLEND FEES, RLTY, OTH CHG-TECHNICAL KNOWHOW FEES5240000020 PRC, BLEND FEES, RLTY, OTH CHG-PRCESSING FEES5240000030 PRC, BLEND FEES, RLTY, OTH CHG-BLENDING FEES5240000040 PRC, BLEND FEES, RLTY, OTH CHG-ROYALTY5240000050 PRC, BLEND FEES, RLTY, OTH CHG-POUCH FILLING CHARGES5240000060 PRC, BLEND FEES, RLTY, OTH CHG-SMALL CAN FILLING5240000070 PRC, BLEND FEES, RLTY, OTH CHG-CLAIMED FROM POOL A/C5240000080 PRC, BLEND FEES, RLTY, OTH CHG-DRUM PLANT EXPENSES5240000090 PRC, BLEND FEES, RLTY, OTH CHG-PRV REN OF CATALYST5240000100 PRC, BLEND FEES, RLTY, OTH CHG-LUBE PLANT EXPENSES5240000110 PRC, BLEND FEES, RLTY, OTH CHG-OTHER CHARGES5240000120 PRC, BLEND FEES, RLTY, OTH CHG-CONTRACTOR CHARGES5250000010 IRRECOVERABLE TAXES-OCTROI (FINISHED PRODUCTS)5250000020 IRRECOVERABLE TAXES-TOLL CHGS (FINISHED PRODUCTS)5261100010 REPAIRS & MAINTENANCE-PLANT & MACHINERY-MATERIAL5261100020 REPAIRS & MAINTENANCE-PLANT & MACHINERY-CONTRACTOR5261200010 REPAIRS & MAINTENANCE-LPG CYLINDERS-MATERIAL5261200020 REPAIRS & MAINTENANCE-LPG CYLINDERS-CONTRACTOR5261300010 REPAIRS & MAINTENANCE-EQP & APPLIANCES-MATERIAL5261300020 REPAIRS & MAINTENANCE-EQP & APPLIANCES-CONTRACTOR5262110010 REPAIRS & MAINTENANCE-BUILDINGS-MATERIAL5262110020 REPAIRS & MAINTENANCE-BUILDINGS-CONTRACTOR5263100010 REPAIRS & MAINTENANCE-FURN & FIXTURE-MATERIAL5263100020 REPAIRS & MAINTENANCE-FURN & FIXTURE-CONTRACTOR5263200010 REPAIRS & MAINTENANCE-OFFICE EQUIPMENTS-MATERIAL

185


5263200020 REPAIRS & MAINTENANCE-OFFICE EQUIPMENTS-CONTRACTOR5263300010 REPAIRS & MAINTENANCE-EDP-MATERIAL5263300020 REPAIRS & MAINTENANCE-EDP-CONTRACTOR5263400010 REPAIRS & MAINTENANCE-TRANSPORT EQUIP-MATERIAL5263400020 REPAIRS & MAINTENANCE-TRANSPORT EQUIP-CONTRACTOR5263500010 REPAIRS & MAINTENANCE-OTHERS-MATERIAL5263500020 REPAIRS & MAINTENANCE-OTHERS-CONTRACTOR5263500030 REPAIRS & MAINTENANCE-OTHS-CMP/SELF LEASED ACC-OFF5263500040 REPAIRS & MAINTENANCE-OTHS-CMP/SELF LEASED ACC-STF5263500050 REPAIRS & MAINTENANCE-OTHS-FUR MNT TO OFFICERS5263500060 REPAIRS & MAINTENANCE-OTHS-COMP MNT TO OFFICERS5263500100 REPAIRS & MAINTENANCE-OTHS-CONSTRUCTION PERIOD EXP5270100100 FRT & TRANS CHGS-PAYMENT TO CARRIERS-REF/PL5270100200 FRT & TRANS CHGS-WAREHOUSING & HANDLING CHG-REF/PL5270210100 FRT & TRANS CHGS-DEMURRAGE-IMPORT VOYAGES5270210200 FRT & TRANS CHGS-DEMURRAGE-EXPORT VOYAGES5270210300 FRT & TRANS CHGS-DEMURRAGE-COASTAL VOYAGES5270210400 FRT & TRANS CHGS-DEMURRAGE-RAILWAYS5270220100 FRT & TRANS CHGS-RAILWAY FREIGHT-ON SALES5270220200 FRT & TRANS CHGS-RLY FREIGHT-ON STOCK TRANSFERS5270230100 FRT & TRANS CHGS-RAILWAY FREIGHT-B P C5270230200 FRT & TRANS CHGS-RAILWAY FREIGHT-H P C5270230300 FRT & TRANS CHGS-RAILWAY FREIGHT-I B P5270240100 FRT & TRANS CHGS-ROAD FRT ON PUR OF LPG FROM CRL5270240200 FRT & TRANS CHGS-RAIL FRT ON PR UNDER SP IMP LISC5270240300 FRT & TRANS CHGS-ROAD FRT ON PR UNDER SP IMP LISC5270240400 PIPELINE FREIGHT ON SALES (CONTRA)-43600000405270240500 PIPELINE FREIGHT ON STOCK TRNSF (CONTRA)-43600000405270240600 FRT & TRANS CHGS-ROAD FREIGHT ON SALES5270240700 FRT & TRANS CHGS-ROAD FREIGHT ON STOCK TRANSFERS5270240800 FRT & TRANS CHGS-BARGERS FREIGHT ON SALES5270240900 FRT & TRANS CHGS-BARGERS FREIGHT ON STOCK TRNSF5270241000 FRT & TRANS CHGS-HANDLING & HAULAGE ON LUBRICANTS5270241100 FRT & TRANS CHGS-CRIS CROSS MOVEMENT OF LUBRICANTS5270241200 FRT & TRANS CHGS-HANDLING CHARGES-DOLD5270241300 TRNSF OF FREIGHT FROM OTH REGIONS-FUEL BY RAILWAYS5270241400 TRNSF OF FREIGHT FROM OTH REGIONS-FUEL BY ROAD5270241500 TRNSF OF FREIGHT FROM OTH REGIONS-L&G BY RAILWAYS5270241600 TRNSF OF FREIGHT FROM OTH REGIONS-L&G BY ROAD5270500700 FRT & TRNSP CHGS-CST CHR-OTHER EXPENSES5270501000 FRT & TRNSP CHGS-CST CHR-AGENCY/SURVEY FEES ETC5270600100 FRT & TRNSP CHGS-ADJ TO P.C.LUBES-CHARTER HIRE5270810000 CONSUMPTION-FREIGHT ON NON-PRODUCT ITEMS5270820000 CONSUMPTION-HANDLING, ETC ON NON-PRODUCT ITEMS5271000100 FRT.&TRANSPN. CHARGES (PRODUCT)5271100100 FRT & TRNSP CHGS-GSPL TRANSPORTATION CHARGES5281010010 SALARIES & ALLOWANCES-OFFICERS-BASIC PAY5281010020 SALARIES & ALLOWANCES-OFFICERS-DA5281010040 SALARIES & ALLOWANCES-OFFICERS-ADHOC -I

186


5281010050 SALARIES & ALLOWANCES-OFFICERS-SPECIAL PAY5281010060 SALARIES & ALLOWANCES-OFFICERS-PERSONAL PAY5281010070 SALARIES & ALLOWANCES-OFFICERS-ADHOC-II5281010080 SALARIES & ALLOWANCES-OFFICERS-SPECIAL OIL ALL5281010090 SALARIES & ALLOWANCES-OFFICERS-HOUSE RENT ALL5281010100 SALARIES & ALLOWANCES-OFFICERS-HOUSE RENT SUBSIDY5281010110 SALARIES & ALLOWANCES-OFFICERS-SHIFT ALLOWANCE5281010120 SALARIES & ALLOWANCES-OFFICERS-CCA5281010130 SALARIES & ALLOWANCES-OFFICERS-NORTHEAST ALLOWANCE5281010140 SALARIES & ALLOWANCES-OFFICERS-REIMB OF TEA EXP5281010150 SALARIES & ALLOWANCES-OFFICERS-REIM OF WASHING EXP5281010160 SALARIES & ALLOWANCES-OFFICERS-SPECIAL ALLOWANCE5281010170 SALARIES & ALLOWANCES-OFFICERS-CONSTRUCTION ALLOW5281010180 SALARIES & ALLOWANCES-OFFICERS-NPA-MED OFFICERS5281010230 SALARIES & ALLOWANCES-OFFICERS-OFFICIATING ALLOW5281010240 SALARIES & ALLOWANCES-OFFICERS-CONVEYANCE SUBSIDY5281010250 SALARIES & ALLOWANCES-OFFICERS-TRANSPORT ALLOWANCE5281010260 SALARIES & ALLOWANCES-OFFICERS-LEAVE ENCASHMENT5281010280 SALARIES & ALLOWANCES-OFFICERS-DEPUTATION ALLOW5281010310 SALARIES & ALLOWANCES-OFFICERS-FAM PLAN INC (INCR)5281010330 SALARIES & ALLOWANCES-OFFICERS-RATIONALN ADJUST5281010340 SALARIES & ALLOWANCES-OFFICERS-STAGNATION BENEFIT5281010350 SALARIES & ALLOWANCES-OFFICERS-LVEN-PST RET-ACT VL5281010360 SALARIES & ALLOWANCES-OFFICERS-OTHER ALLOWANCES5281010370 SALARIES & ALLOWANCES-OFFICERS-REM LOC ALLOWANCE5281010380 SALARIES & ALLOWANCES-OFFICERS-SCO ENCASHMENT5281020010 SALARIES & ALLOWANCES-STAFF-BASIC PAY5281020020 SALARIES & ALLOWANCES-STAFF-DA-FIXED5281020030 SALARIES & ALLOWANCES-STAFF-VDA5281020040 SALARIES & ALLOWANCES-STAFF-ADHOC5281020050 SALARIES & ALLOWANCES-STAFF-SPECIAL PAY5281020060 SALARIES & ALLOWANCES-STAFF-PERSONAL PAY5281020080 SALARIES & ALLOWANCES-STAFF-SPECIAL OIL ALLOWANCE5281020090 SALARIES & ALLOWANCES-STAFF-HOUSE RENT ALLOWNACE5281020100 SALARIES & ALLOWANCES-STAFF-HOUSE RENT SUBSIDY5281020110 SALARIES & ALLOWANCES-STAFF-SHIFT ALLOWANCE5281020120 SALARIES & ALLOWANCES-STAFF-CCA5281020130 SALARIES & ALLOWANCES-STAFF-NORTH EAST ALLOWANCE5281020140 SALARIES & ALLOWANCES-STAFF-REIMB OF TEA EXPENSES5281020150 SALARIES & ALLOWANCES-STAFF-REIMB OF WASHING EXP5281020160 SALARIES & ALLOWANCES-STAFF-SPECIAL ALLOWANCE5281020170 SALARIES & ALLOWANCES-STAFF-CONSTRUCTION ALLOWANCE5281020210 SALARIES & ALLOWANCES-STAFF-CASH HANDLING ALLOW5281020230 SALARIES & ALLOWANCES-STAFF-OFFICIATING ALLOWANCE5281020240 SALARIES & ALLOWANCES-STAFF-CONVEYANCE SUBSIDY5281020260 SALARIES & ALLOWANCES-STAFF-LEAVE ENCASHMENT5281020280 SALARIES & ALLOWANCES-STAFF-DEPUTATION ALLOWANCE5281020290 SALARIES & ALLOWANCES-STAFF-LTS VARIATION5281020310 SALARIES & ALLOWANCES-STAFF-FAM PLAN INC (INCR)

187


5281020330 SALARIES & ALLOWANCES-STAFF-RATIONALISATION ADJUST5281020340 SALARIES & ALLOWANCES- STAFF-STAGNATION BENEFIT5281020350 SALARIES & ALLOWANCES-STAFF-REMOTE LOCATION ALLOW5281020360 SALARIES & ALLOWANCES-STAFF-OTHER ALLOWANCES5281020370 SALARIES & ALLOWANCES-STAFF-LEV ENC-PST RET-ACT VL5281020380 SALARIES & ALLOWANCES-ERP STAFF5281030010 SALARIES & ALLOWANCES-LABOUR/SERVICES-BASIC SALARY5281030020 SALARIES & ALLOWANCES-LABOUR/SERVICES-DA5281030040 SALARIES & ALLOWANCES-LABOUR/SERVICES-INTRM RELIEF5281030090 SALARIES & ALLOWANCES-LABOUR/SERVICES-HRA5281030120 SALARIES & ALLOWANCES-LABOUR/SERVICES-CCA5281030260 SALARIES & ALLOWANCES-LABOUR/SERVICES-LEAVE ENCASH5281030330 SALARIES & ALLOWANCES-LABOUR/SERVICES-RATLN ADJUST5281030360 SALARIES & ALLOWANCES-LABOUR/SERVICES-OTHER ALLOW5281030380 SALARIES & ALLOWANCES-ERP LABOUR5281040000 SALARIES & ALLOWANCES-WAGES-CASUAL EMPLOYEES5281050000 SALARIES & ALLOWANCES-FOREIGN TECHNICIANS5281050350 SALARIES & ALLOWANCES-LBSR-LEV ENC-PST RET-ACT VL5281120000 SALARIES & ALLOWANCES-STAFF-OVERTIME CLERICAL/SUPV5281130000 SALARIES & ALLOWANCES-STAFF-OVERTIME-LBSR5281140000 SALARIES & ALLOWANCES-OVERTIME-CASUAL EMPLOYEES5281160000 SALARIES & ALLOWANCES-OVERTIME-TANK TRUCK DRIVERS5281210000 SALARIES & ALLOWANCES-OFFICERS-EX-GRATIA5281220000 SALARIES & ALLOWANCES-STAFF-EX-GRATIA5281240000 SALARIES & ALLOWANCES-CASUAL LABOUR-EX-GRATIA5281310000 SALARIES & ALLOWANCES-OFF-PLIS- (REWARD)5281320000 SALARIES & ALLOWANCES-STAFF-PLIS- (REWARD)5281330000 SALARIES & ALLOWANCES-LABOUR-PLIS- (REWARD)5281410000 SALARIES & ALLOWANCES-OFFICERS-PROD INC5281420000 SALARIES & ALLOWANCES-STAFF-PROD INC5281430000 SALARIES & ALLOWANCES-LABOUR/SERVICES-PROD INC5281510000 SALARIES & ALLOWANCES-OFFICERS-RETRECHMENT COMP5281520000 SALARIES & ALLOWANCES-STAFF-RETRECHMENT COMP5282110000 CONTRIBUTION TO PROVIDENT FUND-OFFICERS5282120000 CONTRIBUTION TO PROVIDENT FUND-STAFF5282300000 CONTRIBUTION TO FOREIGN SERVICES DEPUTATION5282330000 CONTRIBUTION TO PROVIDENT FUND-LABOUR/SERVICES5282350000 CONTRIBUTION TO FAMILY PENSION FUND-OFFICERS5282360000 CONTRIBUTION TO FAMILY PENSION FUND-STAFF5282370000 CONTRIBUTION TOWARDS EPS-95-OFFICERS5282380000 CONTRIBUTION TOWARDS EPS-95-STAFF5282390000 CONTRIBUTION TOWARDS EPS-95-LABOUR5282410000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-OFF5282420000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-STF5282430000 CONTRIBUTION OF BENEVOLENT FUND FOR EDUCATION-LAB5282510000 CONTRIBUTION TO GRATUITY FUND-OFFICERS5282520000 CONTRIBUTION TO GRATUITY FUND-STAFF5282530000 CONTRIBUTION TO GRATUITY FUND-LABOUR /SERVICES5282540000 CONTRIBUTION TO SUPERANNUATION BENEFIT FUND-OFF

188


5282550000 CONTRIBUTION TO SUPERANNUATION BENEFIT FUND-STAFF5282660000 CONTRIBUTION TO LEAVE ENCASHMENT FUND5283010000 VOLUNTARY RETIREMENT COMPENSATION- OFFICERS5283020000 VOLUNTARY RETIREMENT COMPENSATION-STAFF5283030000 VOLUNTARY RETIREMENT COMPENSATION-LABOUR5283040000 VOLUNTARY RETIREMENT COMPENSATION-OVSS MON PMT-OFF5283050000 VOLUNTARY RETIREMENT COMPENSATION-OVSS MON PMT-STF5283060000 VOLUNTARY RETIREMENT COMPENSATION-EXP TRF-DEF REV5283070000 AMORTISATION OF VOL RET COMP-EXP ON VRS AMORTISED5284000010 STAFF WELF-HOLIDAY HOME EXPENSES5284000030 STAFF WELF-MEDICINES USED IN HOSPTAL5284000040 STAFF WELF-RETAINERS FEE TO VISITING DOCTOR5284000050 STAFF WELF-GENERAL EXPENSES OF HOSPITAL5284000060 STAFF WELF-EXPENDITURE ON MEDICINES-TOWNSHIP5284010010 STAFF WELF-PMT TO NOMINATED HOSPITAL-OFFICERS5284010011 STAFF WELF-REIM MED EXP (RECOG/NOM)-OFFICERS5284010012 STAFF WELF-PUR OF HOMEOPATHY MEDICINES-OFFICER5284010013 STAFF WELF-DENTAL TREATMENT BY PVT DOC-OFFICER5284010014 STAFF WELF-DENTAL TREATMENT BY NOM HOSP-OFFICER5284010015 STAFF WELF-MED PUR UNDER PRSC OF REF HOSP-OFFICER5284010020 STAFF WELF-REIM MED EXP DOMIC. (NON NOM)-OFFICERS5284010021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-OFF5284010022 STAFF WELF-SPECTACLES/HRGAID-OFFICERS5284010023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-OFFICERS5284020010 STAFF WELF-PMT TO NOMINATED HOSPITAL-STAFF5284020011 STAFF WELF-REIM MED EXP (RECOG/NOM)-STAFF5284020012 STAFF WELF-PUR OF HOMEOPATHY MEDICINES-STAFF5284020013 STAFF WELF-DENTAL TREATMENT BY PVT DOC-STAFF5284020014 STAFF WELF-DENTAL TREATMENT BY NOM HOSP-STAFF5284020015 STAFF WELF-MED PUR UNDER PRSC OF REF HOSP-STAFF5284020020 STAFF WELF-REIM MED EXP DOMIC.(NON NOM)-STAFF5284020021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-STAFF5284020022 STAFF WELF-SPECTACLES/HRGAID-STAFF5284020023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-STAFF5284030010 STAFF WELF-PMT TO RECOGNISED HOSPITAL-LBSR5284030011 STAFF WELF-REIM MED EXP (RECOG/NOM)-LBSR5284030020 STAFF WELF-REIM MED EXP DOMIC(NON NOM)-LBSR5284030021 STAFF WELF-RM MEDEXP TEST>RS1000IMM(NON NOM)-LBSR5284030022 STAFF WELF-SPECTACLES/HRGAID-LBSR5284030023 STAFF WELF-REIM HOSPITAL EXP(NON NOM)-LBSR5284070000 STAFF WELF-MED EXP OTH THAN HOSPITAL-RET OFF5284070001 STAFF WELF-MED EXP HOSPITALISATION(NOM)-RET OFF5284070002 STAFF WELF-MED EXP HOSPITALISATION(NONNOM)-RET OFF5284080000 STAFF WELF-MED EXP OTH THAN HOSPITAL-RET STAFF5284080001 STAFF WELF-MED EXP HOSPITALAISATION(NOM)-RET STAFF5284080002 STAFF WELF-MED EXP TO SPOUSE OF DECEASED EMP5284080003 STAFF WELF-MED EXP HOSPITALAISATION(NONNOM)-RET ST5284090000 STAFF WELF EXP-MED EXP-PMT TO CISF PERSONNEL5284100000 STAFF WELF-POSTRET MEDEXP(ACT VALUATION)-OFF

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5284100020 STAFF WELF-REHABILITATION GRANT(ONE TIME PAYMENT)5284102010 STAFF WELF-WORKMEN COMPENSATION-OTHERS5284110000 STAFF WELF-POSTRET MEDEXP(ACT VALUATION)-STAFF5284130010 STAFF WELF-WORKMEN COMPENSATION-LABOUR5284210000 STAFF WELF-REHAB ALLOW TO DECEASED'S SPOUSE- OFF5284220000 STAFF WELF-REHAB ALLOW TO DECEASED'S SPOUSE-STAFF5284230000 STAFF WELF-REHAB ALLOW TO DECEASED SPOUSE-LABOUR5284300010 STAFF WELF-CANTEEN SUBSIDIES5284300020 STAFF WELF-OTHER CANTEEN EXPENSES5284400040 STAFF WELF-EMPLOYEES INSTITUTE/OFFICER'S CLUB5284400050 STAFF WELF-EXPENSES OF SCHOOLS5284400060 STAFF WELF-HOUSE JOURNAL5284400070 STAFF WELF-EXPENSES RELATED TO SPORTS5284400080 STAFF WELF-AWARDS FOR LEARNING HINDI5284400090 STAFF WELF-SCHOOL UNIFORM5284400110 STAFF WELF-CLUB SUBSCRIPTION / MEMBERSHIP FEE5284400120 STAFF WELF-PERSNAL ACCIDENT / AIR TRAVEL INSURANCE5284400130 STAFF WELF-CONTRIBUTION TO MAGAZINE CLUB5284400140 STAFF WELF-OTHER EXPENSES5284400160 STAFF WELF-AWARD FOR SUGGESTION SCHEME5284400171 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-OFF5284400172 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-STAFF5284400173 STAFF WELF-REIMB/GRANT FOR CHILDREN EDU ASS-LABOUR5284400180 STAFF WELF-REIMB OF MEMBERSHIP FEES OF PROF BODIES5284400190 STAFF WELF-SPECIAL AWARD TO MERITORIOUS CHILDREN5284400260 STAFF WELF-COMPASSIONATE GRAT/EXG PAID-OFFICERS5284400261 STAFF WELF-COMPASSIONATE GRAT & EXG PAID-STAFF5284400262 STAFF WELF-COMPASSIONATE GRAT & EXG PAID- LABOUR5284410200 STAFF WELF-LUNCH SUBSIDY-OFFICERS5284410210 STAFF WELF-REIM OF SKILLUPDATION EXPENSES-OFFICERS5284410215 STAFF WELF-REIBURSEMENT OF NEWSPAPERS-OFFICERS5284410220 STAFF WELF-LEAVE TARVEL CONCESSION- OFFICERS5284410221 STAFF WELF-LEAVE TARVEL CONCESSION-DA- OFFICERS5284410230 STAFF WELF-LEAVE TRAVEL CONCESSION(ENCASH)-OFF5284410231 STAFF WELF-HIRING OF ACCOM DURING LTC- OFF5284410240 STAFF WELF-LEAVE FARE ASSISTANCE-OFFICERS5284410250 STAFF WELF-GROUP INSURANCE SCHEME- OFFICERS5284410260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-OFFICERS5284410270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-OFF5284410280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-OFFICERS5284420010 STAFF WELF-ESI CONTRIBUTION-STAFF5284420020 STAFF WELF-TRANSPORT FACILITY-STAFF5284420200 STAFF WELF-LUNCH SUBSIDY-STAFF5284420210 STAFF WELF-REIM OF SKILLUPDATION EXPENSES- STAFF5284420220 STAFF WELF-LEAVE TARVEL CONCESSION-STAFF5284420221 STAFF WELF-LEAVE TARVEL CONCESSION-DA-STAFF5284420230 STAFF WELF-LEAVE TRAVEL CONCESSION(ENCASH)-STAFF5284420231 STAFF WELF-HIRING OF ACCOM DURING LTC- STAFF5284420240 STAFF WELF-LEAVE FARE ASSISTANCE-STAFF

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5284420250 STAFF WELF-GROUP INSURANCE SCHEME-STAFF5284420260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-STAFF5284420270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-STAFF5284420280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-STAFF5284430010 STAFF WELF-ESI CONTRIBUTION-LABOUR SERVICES5284430030 LABOUR / SERVICES- OTHERS5284430200 STAFF WELF-LUNCH SUBSIDY-LABOUR SERVICES5284430210 STAFF WELF-REIM OF SKILL UPDATION EXP-LAB/SER5284430220 STAFF WELF-LEAVE TARVEL CONCESSION-LABOUR SERVICES5284430230 STAFF WELF-LEAVETRAVEL CONCESSION(ENCASH)-LAB/SER5284430231 STAFF WELF-HIRING OF ACC DURING LTC-LAB/SER5284430240 STAFF WELF-LEAVE FARE ASSISTANCE- LABOUR SERVICES5284430250 STAFF WELF-GROUP INSURANCE SCHEME- LABOUR SERVICES5284430260 OTH EXP-UNIFORM AND CLOTHING-UNIFORMS-LAB/SR5284430270 OTH EXP-UNIFORM AND CLOTHING-STITCHING CHGS-LAB/SR5284430280 OTH EXP-UNIFORM AND CLOTHING-OTHERS-LAB/SR5284500010 STAFF WELF-EMP PF-AUDIT FEES AND OUT OF POCKET EXP5284500020 STAFF WELF-EMP PF-ADMINISTRATION & INSPECTION CHGS5284500030 STAFF WELF-EMP PF-REIM OF LOSS OF EPF TRUST5284500040 STAFF WELF-RESETTLEMENT ALLOWANCE-ACT VAL-OFFICER5284500050 STAFF WELF-RESETTLEMENT ALLOWANCE-ACT VAL-STAFF5290100010 RENT-LAND RENT/LEASE PREMIUM-REF/PIPLNS/MRKTNG5290100020 RENT-LAND RENT/LEASE PREMIUM-TOWNSHIP5290100030 RENT-RAIL BRIDGES5290100040 RENT-OFFICE ACCOMODATION/GODOWNS/GARRAGES,ETC.5290100050 RENT-LEASE RENT FOR RESIDENTIAL ACCOMODATION5290100060 RENT-GUEST HOUSE5290100070 RENT-ACCOMODATION FOR MEDICAL TREATMENT5290100090 RENT-ON STORAGE TANKAGES5290100100 RENT-ROS/S/W ASSETS/LPG DISTRIDUTORS5290100110 RENT-CORPUS FUND-LPG5290100120 RENT-EMENGENCY SERVICE CELL5290100130 RENT-OTHERS5290110080 RENT-SELF LEASED-OFFICERS5290120080 RENT-SELF LEASED-STAFF5290130080 RENT-SELF LEASED-LABOUR5290200010 INSURANCE-OIL STOCKS5290200020 INSURANCE-VEHICLES/TANK TRCKS/AVIATION REFUELLERS5290200030 INSURANCE-AVIATION REFUELLING5290200040 INSURANCE-AIR TRAVEL5290200050 INSURANCE-COASTAL MOVEMENT5290200060 INSURANCE-PRM FOR CR OIL STORED IN OT OIL CO TANKS5290200070 INSURANCE-PRM FOR FIN PR STORED IN OT OIL CO TANKS5290200080 INSURANCE-LPG BOTTLING PLANT5290200090 INSURANCE-LPG CYLINDERS5290200100 INSURANCE-FIRE EXPLOSION/EARTHQUAKE ETC.5290200110 INSURANCE-MARINE INSURANCE5290200120 INSURANCE-LOSS OF PROFIT INSURANCE5290200130 INSURANCE-THIRD PARTY LIABILITY RISK INSURANCE

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5290200140 INSURANCE-EMERGENCY RISK INSURANCE5290200150 INSURANCE - OTHERS5290300010 RATES & TAXES-REFINERY/PIPELINES(GENERAL)5290300020 RATES & TAXES-ELECTRICITY DUTY5290300030 RATES & TAXES-IMPORT LICENCE FEE5290300040 RATES & TAXES-VEHICLE TAX5290300050 RATES & TAXES-STAMP DUTY5290300060 RATES & TAXES-LISNC FEE FOR COMMUNICATION NETWORK5290300070 RATES & TAXES-PROFESSIONAL TAX5290300080 RATES & TAXES-PROPERTY TAX5290300090 RATES & TAXES-STORAGE LICENCE FEES5290300100 RATES & TAXES-STAMP VER CALB FEES(EXC TNK/TRK/REF)5290300120 RATES & TAXES-OTHERS5290400000 DONATIONS5290500010 PAYMENTS TO AUDITORS-AUDIT FEES5290500020 PAYMENTS TO AUDITORS-TAX AUDIT FEES5290500030 PAYMENTS TO AUDITORS-OTHER SERVICES (TAX MATTERS)5290500040 PAYMENTS TO AUDITORS-OTHER SERVICES (FOR ISS CERT)5290500050 PAYMENTS TO AUDITORS-OUT-OF-POCKET EXP(AUDIT)5290500060 PAYMENTS TO AUDITORS-OUT-OF-POCKET EXP(TAX AUDIT)5290500070 PAYMENTS TO AUDITORS-OTHER EXP INCURRED(AUDIT)5290500080 PAYMENTS TO AUDITORS-OTHER EXP INCURRED(TAX AUDIT)5290600010 TRAV & CONV-OFF TOUR (FOREIGN)-TICKET5290600020 TRAV & CONV-OFF TOUR (FOREIGN)-DAILY ALLOWANCE5290600021 TRAV & CONV-OFF TOUR (FOREIGN)-HOTEL ACCOMODATION5290600022 TRAV & CONV-OFF TOUR (FOREIGN)-CONVEYANCE/OTHERS5290600030 TRAV & CONV-TRAVELING FOR TRAINING-(FOREIGN)5290600041 TRAV & CONV-MILEAGE ALLOWANCE-FIELD STAFF5290600042 TRAV & CONV-DAILY ALLOWANCE-FIELD STAFF5290600043 TRAV & CONV-HOTEL ACCOMODATION-FIELD STAFF5290600044 TRAV & CONV-COST OF TICKET-FIELD STAFF5290600051 TRAV & CONV-OFF TOUR (INLAND)-TICKET5290600052 TRAV & CONV-OFF TOUR (INLAND)-DAILY ALLOWANCE5290600053 TRAV & CONV-OFF TOUR (INLAND)-HOTEL ACCOMODATION5290600054 TRAV & CONV-OFF TOUR (INLAND)-CONVEYANCE/OTHERS5290600060 TRAV & CONV-TRAV FOR TRAINING FACULTY (INLAND)5290600070 TRAV & CONV-TRAVELLING ALLOWANCE ON TRASFER5290600080 TRAV & CONV-REIM OF MAINT EXP CAR-OFFICERS/STAFF5290600090 TRAV & CONV-REIM OF MAINT EXP SCOOTER-OFFICERS5290600100 TRAV & CONV-REIM OF MAINT EXP SCOOTER-STAFF5290600110 TRAV & CONV-REIM OF EXPENSES FOR RECRUITMENT5290600120 TRAV & CONV-REIMBERSEMENT OF LOCAL CONVEYANCE5290600130 TRAV & CONV-T.A. FOR MEDICAL TREATMENT-OFFICERS5290600131 TRAV & CONV-T.A. FOR MEDICAL TREATMENT-STAFF5290600140 TRAV & CONV-LOCAL TECH/DELEGATES/CONSULTANTS5290600150 TRAV & CONV-FOREIGN TECH/DELEGATES/CONSULTANTS5290600170 TRAV & CONV-OTHERS5290600180 OTH EXP-P.O.L.(EXP ON VEHICLES)-CARS5290600190 OTH EXP-P.O.L.(EXP ON VEHICLES)-BUSES

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5290600200 OTH EXP-P.O.L.(EXP ON VEHICLES)-PETROL BOATS5290600210 OTH EXP-P.O.L.(EXP ON VEHICLES)-OTHERS5290700010 COMMUNICATION EXP-POSTAGE & TELEGRAM5290700020 COMMUNICATION EXP-TELEPHONE CHARGES-OFFICE5290700030 COMMUNICATION EXP-TELEPHONE CHARGES-RESIDENTIAL5290700040 COMMUNICATION EXP-TELEX\TELEPRINTER\FAX\RABMN CHG5290700050 COMMUNICATION EXP-WIRELESS CHARGES5290700060 COMMUNICATION EXP-COURIER SERVICE5290700070 COMMUNICATION EXP-VOICE COMMUNICATION NET WORK5290700080 COMMUNICATION EXP-OTHERS5290700090 COMMUNICATION EXP-MOBILE PHONES5290800010 PRN & STN-PRINTING EXPENSES5290800020 PRN & STN-STATIONARY ITEMS5290800030 PRN & STN-PHOTO COPYING/MICROFILMING ETC.5290800040 PRN & STN-OTHERS5290900010 ELEC & WATER-ELECTRICITY CHGS-REF/PIPLN/MKTNG5290900020 ELEC & WATER-ELECTRICITY CHARGES-TOWNSHIP5290900030 ELEC & WATER-WATER CHARGES-TOWNSHIP5290900040 ELEC & WATER-WATER CHARGES-REF/PPL/MKTG5290900070 ELEC & WATER-POWER & FUEL-OTHER THAN MANUFACTURE5290900080 ELEC & WATER-OTHERS5290900090 OTH EXP-CONS OF OWN PROD FOR TT/AV REF CARS, ETC.5290900100 OTH EXP-CONSUMPTION OF OWN PRODUCTS FOR OTHERS5290900110 OTH EXP-FUEL PUR FOR RUN OF TT/AV REF CARS, ETC.5291000010 BANK CHARGES-L/C AND BANK GUARANTEE CHARGES5291000020 BANK CHARGES-CHARGES INCURRED ON OWN INSTRUMENTS5291000030 BANK CHARGES-CHARGES INCURRED ON CUST INSTRUMENTS5291000040 BANK CHARGES-CHEQUES & DDS NEGOTIATING CHARGES5291000050 BANK CHARGES-DISC CHARGES ON BILLS OF EXCHANGE5291000060 BANK CHARGES-L/C CHGS IN RESPECT OF CRUDE IMPORTS5291000070 BANK CHARGES-CRUDE IMPORTS5291000080 BANK CHARGES-P.D.S.5291000090 BANK CHARGES-ST FOREIGN CREDITS-TRANS/COMT FEES5291000100 BANK CHARGES-L/C,BANK & OTH CHG ON BS OIL/ADDITIVE5291000110 BANK CHARGES-L/C & BANK CHARGES BOMBAY HIGH CRUDE5291000130 BANK CHARGES-REIMBURSEMENT TO CUSTOMERS5291000135 BANK CHARGES-NON SAP-REIMBURSEMENT TO CUSTOMERS5291000150 BANK CHARGES-OTHERS5291000160 BANK CHARGES-CMP FACILITY5291100010 BAD DEBTS,ADVANCES,CLAIMS W/O-REV LOSSESS W/O5291100020 BAD DEBTS,ADVANCES,CLAIMS W/O-RLY CLAIM<RS.250 W/O5291100030 BAD DEBTS,ADVANCES,CLAIMS W/O-DEPOSITS W/O5291100040 BAD DEBTS,ADVANCES,CLAIMS W/O-BAD DEBTS W/O5291100050 BAD DEBTS,ADVANCES,CLAIMS W/O-ADVANCES W/O5291100060 BAD DEBTS,ADVANCES,CLAIMS W/O-CLAIMS W/O5291200010 LOSS ON ASSETS SOLD, LOST OR W/O-OTH CAP LOSSES5291200020 LOSS ON ASSETS SOLD, LOST OR W/O-DUE TO FIRE5291200030 LOSS ON ASSETS SOLD, LOST OR W/O-ENB/PET ASSET W/O5291200040 LOSS ON ASSETS SOLD, LOST OR W/O-INVESTMENTS

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5291200050 LOSS ON ASSETS SOLD, LOST OR W/O-FIXED ASSETS5291200060 LOSS ON ASSETS SOLD, LOST OR W/O-STORES5291200070 LOSS ON ASSETS SOLD, LOST OR W/O-SOLD TO EMPLOYEE5291300010 TECHNICAL ASSISTANCE FEES-EIL5291300020 TECHNICAL ASSISTANCE FEES-OTHERS5291400010 EXCHANGE RATE FLUCTUATION-EXCHANGE RATE DIFF-LOSS5291400020 EXCHANGE RATE FLUCTUATION-CURRENCY VALUATION-LOSS5291400030 OTH EXP-SMALL PRICE DIFFERENCE ACCOUNT5291400040 INVENTORY REVALUATION DIFFERENCE-CRUDE5291400050 EXCHANGE RATE FLUCTUATION-CURRENCY TRANS-LOSS5291400060 EXCHANGE RATE FLUCTUATION-FOREIGN EXCHANGE LOSS5291400070 INVENTORY REVALUATION DIFFERENCE-FINISHED PRODUCTS5291400080 INVENTORY REVALUATION DIFFERENCE-REVENUE STORES5291400090 INVENTORY REVALUATION DIFFERENCE-PKG & DRUM SHEETS5291400100 INVENTORY REVALUATION DIFFERENCE-BASE OIL5291400110 INVENTORY REVALUATION DIFFERENCE-ADDITIVE5291400120 INVENTORY REVALUATION DIFFERENCE-RAW MATL OTHERS5291500010 PROVISION FOR CAPITAL LOSSES5291500020 PROVISION FOR LOSS ON REVENUE STORES5291500030 PROVISION FOR LOSS IN COST OF INVESTMENT5291500040 PROVISION FOR LOSS OF CAPITAL STORES5291500050 LOSS ON ASSETS SOLD, LOST OR W/O-RAW MATL OTHERS5291500051 LOSS ON ASSETS SOLD, LOST OR W/O-RAW MATERIALS5291500052 LOSS ON ASSETS SOLD, LOST OR W/O-FINISHED GOODS5291500053 PRICE DIFFERENCE-RAW MATERIAL OTHERS5291500054 CON-STORES AND SPARES PRICE DIFFERENCE5291500055 PRICE DIFFERENCE-CRUDE5291500056 FINISHED GOODS PRICE DIFFERENCE5291500057 PACKAGES AND DRUM SHEETS PRICE DIFFERENCE5291500058 PRICE DIFFERENCE-BASE OIL5291500059 PRICE DIFFERENCE-ADDITIVES5291500060 PROVISION FOR DOUBTFUL DEBTS5291500070 PROVISION FOR DOUBTFUL ADVANCES5291500080 PROVISION FOR DOUBTFUL CLAIMS5291500090 PROVISION FOR DOUBTFUL DEPOSITS5291600010 SECURITY FORCE EXPENSES-C.I.S.F.5291600020 SECURITY FORCE EXPENSES-COAST GUARD AUTHORITY5291600030 SECURITY FORCE EXPENSES-BRIDGE PATROLLING5291600040 SECURITY FORCE EXPENSES-OTH SP SECURITY FORCE5291600050 SECURITY FORCE EXPENSES-ARMED GUARDS5291600060 SECURITY FORCE EXPENSES-TERRITORIAL ARMY5291600070 SECURITY FORCE EXPENSES-OTHERS5291700010 OTH EXP-MEDIA ADVERTISEMENTS IN INDIA5291700020 OTH EXP-EXHIBITION AND FILMS5291700030 OTH EXP-PHOTOGRAPHS AND PUBLICATIONS5291700040 OTH EXP-DIARIES,CALENDARS,GIVE AWAYS < RS.10005291700050 OTH EXP-DIARIES, CALENDARS,GIVE AWAYS > RS.10005291700060 OTH EXP-OTHER PUBLIC RELATIONS EXPENSES5291700070 OTH EXP-SOUVENIR ADV-OTHER THAN POLITICAL PARTIES

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5291700080 OTH EXP-SOUVENIR ADVERTISEMENT-POLITICAL PARTIES5291700090 OTH EXP-ADVERTISEMENT AND PUBLICITY OUTSIDE INDIA5291800010 SALES PROM EXP-SUDHA JOSHI COMMITTEE REC5291800020 SALES PROM EXP-TV,RADIO,ETC-PUBLICITY EXP5291800030 SALES PROM EXP-SUBSIDIES-WATER & ELECTRICITY5291800040 SALES PROM EXP-UNIFORM-RO/LPG DIST ATTENDANTS5291800050 SALES PROM EXP-SPORTS CAMPAIGNS/SEMINARS5291800060 SALES PROM EXP-DEALER'S STAFF TRAINING5291800070 SALES PROM EXP-DEALER'S CONVENTION5291800080 SALES PROM EXP-BANNERS,BUNTINGS,HOARDINGS&RALLIES5291800090 SALES PROM EXP-REPAINTING OF ROS/SHOW ROOMS5291800100 SALES PROM EXP-RECOVERY OF COST OF TANKAGE5291800110 SALES PROM EXP-MODERNISATION OF 'B' SITE ROS5291800120 SALES PROM EXP-PRINTING & PUBLICATION OF BOOKLETS5291800140 SALES PROM EXP-OUTSIDE INDIA5291800150 SALES PROM EXP-SUBSIDY-DLR/DIST OTH THAN UNIFORM5291800160 SALES PROM EXP-INCENTIVE TO ROs FOR SELLING LUBES5291800170 SALES PROM EXP-SALES PROMOTION FOR SERVO SHOPS5291900010 HANDLING EXPENSES-GRASS CUTTING/GARDENING5291900020 HANDLING EXPENSES-OTHERS5292000010 HANDLING EXPENSES-BULK PRODUCTS5292000020 HANDLING EXPENSES-PACKED PRODUCTS-LPG5292000030 HANDLING EXPENSES-PACKED PRODUCTS-OTHERS5292000040 HANDLING EXPENSES-PACKED PRODUCTS-LUBES & GREASES5292000050 HANDLING EXPENSES-FRT ON CYL-TO/FROM FILLING BASE5292000060 HANDLING EXPENSES-FRT ON CYL-TO/FROM REPAIRERS5292000070 HANDLING EXPENSES-SERVICE TAX ON NON-PRODUCT ITEMS5292000080 HANDLING EXPENSES-SERVO STOCKISTS5292000090 HANDLING EXPENSES-DEPOT OPERATING EXPENSES5292000100 HANDLING EXPENSES-SERVICE CHG-INT DEPOT WITH MD5292000110 HANDLING EXPENSES-CONTAINER HANDLING CHARGES5292000120 HANDLING EXPENSES-COCO, JRO ETC5292100000 EXPENSES ON ENABLING FACILITIES5292200010 OTH EXP-FAMILY PLANNING INCENTIVE5292200050 OTH EXP-RECRUITMENT EXPENSES5292200060 TERRITORIAL ARMY EXPENSES5292200070 OTH EXP-CONT/MEMBERSHIP FEES TO TRADE BODIES5292200080 OTH EXP-EXP IN RO PANEL FOR ALL BASE STOCK/CRUDE5292200090 OTH EXP-CALCULATORS ETC.5292200100 OTH EXP-EXPORT EXPENSES5292200110 OTH EXP-CUSTOMS/RAILWAY STAFF SUPERVISION CHARGES5292200120 OTH EXP-DISMANTLING EXPENSES5292200130 OTH EXP-DESHAPING OF CYLINDERS5292200140 OTH EXP-BROKERAGE ON RENTED ACC/COM TO EST AGENTS5292200150 OTH EXP-PENALTIES5292200160 OTH EXP-BROKERAGE ON PDS5292200170 OTH EXP-DELEARSHIP/DISTRIBUTIONSHIP INTERVIEW EXP5292200180 OTH EXP-EXPORT PROJECT EXPENSES5292200190 OTH EXP-ISI CERT & OTHER EXP REIM TO NUTAN MANF

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5292200200 OTH EXP-COM/SERVICE CHARGES PAYABLE ON INVESTMENT5292200210 OTH EXP-COMMITMENT/SERVICE CHARGES ON FOREIGN LOAN5292200220 OTH EXP-ENERGY CONSERVATION5292200230 OTH EXP-CITY BANK CREDIT CARD5292200240 OTH EXP-REM FOR WORKING ON HOLIDAYS/EXTENDED HOURS5292200250 OTH EXP-HORTICULTURE EXPENSES5292200260 OTH EXP-TEA/SNACKS/LUNCH TO VISITORS IN OFFICE5292200270 OTH EXP-BRIEF CASE EXPENSES5292200280 OTH EXP-LABOUR, COOLI & PORTER CHARGES5292200290 OTH EXP-CARPETS,CURTAINS,MATTRESS INC CLEANING,ETC5292200300 OTH EXP-SPONSERSHIP OF SEMINARS AND SPORTS EVENTS5292200301 OTH EXP-GIFTS PRESENTED TO DELEGATES5292200302 OTH EXP-EXPENSES ON AWARDS5292200303 OTH EXP-AWARD FOR SUGGESTION SCHEME PAYABLE TO EMP5292200304 OTH EXP-FURNITURE AND FIXTURE CHARGED TO REVENUE5292200305 OTH EXP-REVENUE STAMPS5292200306 OTH EXP-MISCELLANEOUS5292200307 OTH EXP-CALL CENTER EXPENSESFOR SUNDARAM CARD5292200308 OTH EXP-CAR HIRE CHARGES FOR GM/ED5292200310 OTH EXP-I S F L5292210320 OTH EXP-PREMIUM FOR HBA REDEMPTION SCHEME-OFFICERS5292220320 OTH EXP-PREMIUM FOR HBA REDEMPTION SCHEME-STAFF5292300010 OTH EXP-HIRE CHARGES-EQUIPMENT & APPLIANCES5292300020 OTH EXP-HIRE CHARGES-FURNITURE & FIXTURE5292300030 OTH EXP-HIRE CHARGES-CAR/JEEPS5292300040 OTH EXP-HIRE CHARGES-BUSES5292300050 OTH EXP-HIRE CHARGES-OTHERS5292300060 OTH EXP-BUS HIRE CHARGES-TOWNSHIP5292400010 OTH EXP-BOOKS, PERIODICALS, NEWSPAPER, ETC.5292400020 OTH EXP-SUBSCRIPTION FOR PTI-REUTER NEWS SERVICE5292500010 OTH EXP-ENTERTAINMENT EXPENSES-FOREIGN DELEGATES5292500020 OTH EXP-ENTERTAINMENT EXPENSES-OTH WITH VOUCHERS5292500030 OTH EXP-ENTERTAINMENT EXPENSES-OTH ON CERT BASIS5292600010 OTH EXP-EXPENDITURE ON INCOME TAX PROCEEDINGS5292600020 OTH EXP-LEGAL FEES-ADVOCATES5292600030 OTH EXP-OTHER CONSULTANT FEES5292600040 OTH EXP-CONSULTANT-OUT-OF-POCKET EXPENSES5292600050 OTH EXP-SURVEY AND INVESTIGATION EXPENSES5292600060 OTH EXP-OTH THAN STATUTORY AUDITOR'S AUDIT FEES5292600070 OTH EXP-OTH THAN STAT AUDITOR'S OUT OF POCKET EXP5292600080 OTH EXP-DIRECTOR FEES5292600090 OTH EXP-CONTRIBUTION TO LERC5292600100 OTH EXP-CONTRIBUTION TO PCRA5292600110 OTH EXP-REGISTRAR FEES5292600120 OTH EXP-LISTING FEES5292600130 OTH EXP-TESTING/INSPECTION CHARGES5292600140 OTH EXP-PAYMENT TO RAILWAY CLAIM AGENT5292600150 OTH EXP-BOILER INSPECTION CHARGES5292600160 OTH EXP-ISO CERTIFICATION EXPENSES

196


5292600170 OTH EXP-OTHER LEGAL EXPENSES5292700010 OTH EXP-TRN EXP-PAYMENT TO OUTSIDE FACULTY5292700020 OTH EXP-TRN EXP-PAYMENT TO TRN INSTITUTIONS5292700030 OTH EXP-TRN EXP-HONORARIUM TO FACULTY MEMBERS5292700040 OTH EXP-TRN EXP-HOTEL CHARGES FOR TRN / SEMINAR5292700050 OTH EXP-TRN EXP-STIPEND TO GET'S / MT'S5292700060 OTH EXP-TRN EXP-STIPEND TO TRADE APPRENTICES5292700070 OTH EXP-TRN EXP-STIPEND TO HOUSE SURGEONS5292700080 OTH EXP-TRN EXP-OTHERS5292700090 OTH EXP-TRN EXP-STIPEND TO INDUSTRIAL/COST TRAINEE5292800000 OTH EXP-DEMURRAGE AND WHARFAGE ON STORES & SPARES5292900010 OTH EXP-CONTRIBUTION TO GOVT. AGENCIES - GENERAL5292900020 OTH EXP-CONTRIBUTION TO GOVT AGENCIES-TRADE BODIES5293000000 OTH EXP-COMMITMENT CHARGES5293100000 OTH EXP-INCOME TAX ON FOREIGN CONTRACTS5293200000 OTH EXP-START UP EXPENSES5293300000 OTH EXP-CROP COMPENSATION FOR RIGHT OF WAY5293400010 OTH EXP-PROCESS DESIGN,ENG,PROC & SUPERVISION-EIL5293400020 OTH EXP-PROCESS DESIGN,ENG,PROC & SUPERVISION-OTH5293500010 OTH EXP-RURAL DEV PROGRAMME-OTHERS5293500020 OTH EXP-RURAL DEV PROGRAM-VILLAGE MEDICAL PROJECTS5293500030 OTH EXP-RURAL DEV PROGRAMME-SOCIAL FOREST5293600000 OTH EXP-POLLUTION CONTROL EXPENSES5293700010 OTH EXP-COMMUNITY DEV-SOCIAL DEV EXPENSES5293700020 OTH EXP-COMMUNITY DEV-ON SPECIAL COMPONENT PLAN5293700030 OTH EXP-COMMUNITY DEV-ON TRIBAL SUB-PLAN (TSP)5293700040 OTH EXP-COMMUNITY DEV-FINANCIAL ASSISTANCE5293700050 OTH EXP-COMMUNITY DEV-PROVIDING CLEAN DR WATER5293700060 OTH EXP-COMMUNITY DEV-HEALTH AND MEDICAL CARE5293700070 OTH EXP-COMMUNITY DEV-TWO CHILD NORM5293700080 OTH EXP-COMMUNITY DEV-EXPANSION OF EDUCATION5293700100 OTH EXP-COMMUNITY DEV-AREA DEVELOPMENT AROUND PLAN5293700110 OTH EXP-COMMUNITY DEV-OTHER AREAS OF DEVELOPMENT5293800010 OTH EXP-EDP EXP-SOFTWARE DEVELOPMENT5293800020 OTH EXP-EDP EXP-BLOCK TIME HIRE EXPENSES5293800030 OTH EXP-EDP EXP-RESP TIME/MATERIAL BASIC TIME HIRE5293800040 OTH EXP-EDP EXP-LIBRARY BOOKS5293800050 OTH EXP-EDP EXP-TAPES (MAGNETIC)5293800060 OTH EXP-EDP EXP-HIRE CHARGES FOR UNIT REC EQP5293800070 OTH EXP-EDP EXP-CONTINUOUS STATIONERY5293800080 OTH EXP-EDP EXP-STANDARD SOFTWARE PACKAGE5293800090 OTH EXP-EDP EXP-DATA ENTRY EXPENSES5293800100 OTH EXP-EDP EXP-MAINTENANCE OF SOFTWARE5293800110 OTH EXP-EDP EXP-Y2K EXPENSES5293800120 OTH EXP-EDP EXP-OTHERS5293900010 OTH EXP-TENDER NOTICES AND ANNOUNCEMENTS5293900020 OTH EXP-DEALERSHIP NOTICES AND ANNOUNCEMENTS5293900030 OTH EXP-P.D.S. NOTICES AND ANNOUNCEMENTS5293900040 OTH EXP-CUST SERV CELL NOTICES AND ANNOUNCEMENTS

197


5293900050 OTH EXP-RECRUITMENT NOTICES AND ANNOUNCEMENTS5293900060 OTH EXP-LPG SAFETY CAMPAIGN THROUGH TV/RADIO/PRESS5293900070 OTH EXP-OTHER NOTICES AND ANNOUNCEMENT5294000010 OTH EXP-PROM EXC-SCL TO MERITORIOUS SC/ST STUDENTS5294000020 OTH EXP-PROM EXC-PROM/COND SP CAMP & TOURNAMENTS5294000030 OTH EXP-PROM EXC-PROMOTING CULTURAL PROGRAMMES5294000040 OTH EXP-PROM EXC-EMP OF DISTINGUISHED SPORTSMEN5294000050 OTH EXP-PROM EXC-SUPPORTING ED INST BY FINANCE5294000060 OTH EXP-PROM EXC- ASSISTANCE/DONATIONS5294000070 OTH EXP-PROM EXC-OTHERS5294100010 OTH EXP-ENV MNG-TREE PLANTATION5294100020 OTH EXP-ENV MNG-CONSTRUCTION PUBLIC CONVENIENCES5294100030 OTH EXP-ENV MNG-DEVELOPMENT GREEN BELT & ECO PARKS5294100040 OTH EXP-ENV MNG-CLEANING PONDS AND RIVERS5294100050 OTH EXP-ENV MNG-CONSTRUCTION OF DRAINS5294100060 OTH EXP-ENV MNG-DEVELOPMENT & MAINTENANCE OF PARKS5294100070 OTH EXP-ENV MNG-CONTRIBUTION TO SOCIETIES/FUNDS5294100080 OTH EXP-ENV MNG-OTHERS5294200010 OTH EXP-PRESERVE NATIONAL HERITAGE-IOC FOUNDATION5294200020 OTH EXP-PRESERVE NATIONAL HERITAGE OTHERS5294200030 OTH EXP-SUB FR SOCIAL CULTURAL ACTIVITIES-TOWNSHIP5294200040 OTH EXP-CLUB & RECREATION-TOWNSHIP5294200050 OTH EXP-TOWNSHIP5294900000 PROJECT STOCK SUSPENSE5294910000 DOWN PAYMENT EXPENSE5294920000 PURCHASE OFFSET STORES & SPARES-REVENUE5294930000 PURCHASE OFFSET STORES-CAPITAL5301001000 EXCISE DUTY-LIQUIFIED GAS-BULK5301002000 EXCISE DUTY-LIQUIFIED GAS-PACKED5301003000 EXCISE DUTY-73 NLG5301004000 EXCISE DUTY-NAPHTHA5301005000 EXCISE DUTY-MOTOR SPIRIT-805301006000 EXCISE DUTY-MOTOR SPIRIT-835301007000 EXCISE DUTY-MOTOR SPIRIT-935301008000 EXCISE DUTY-BENEZENE5301009000 EXCISE DUTY-IOMEX/AEROMEX5301010000 EXCISE DUTY-JBO5301011000 EXCISE DUTY-LDO5301012000 EXCISE DUTY-HSDO5301013000 EXCISE DUTY-LABFS5301014000 EXCISE DUTY-TOLUENE5301015000 EXCISE DUTY-MINERAL TURPENTINE OIL5301016000 EXCISE DUTY-ATF5301017000 EXCISE DUTY-SKO5301018000 EXCISE DUTY-HTO5301019000 EXCISE DUTY-FO5301020000 EXCISE DUTY-LSHS5301021000 EXCISE DUTY-BITUMEN BULK5301022000 EXCISE DUTY-BITUMEN -PACKED

198


5301023000 EXCISE DUTY-CBFS /PHENOL EXTRACT5301024000 EXCISE DUTY-SLACK WAX5301025000 EXCISE DUTY-RPC5301026000 EXCISE DUTY-CPC BULK5301027000 EXCISE DUTY-CPC PACKED5301028000 EXCISE DUTY-PROCESS OIL5301029000 EXCISE DUTY-N. HEPTANE5301030000 EXCISE DUTY-LARO5301031000 EXCISE DUTY-HARO5301032000 EXCISE DUTY-SULPHUR5301033000 EXCISE DUTY-PROPYLENE5302005000 PURCHASE (RESALE)-FINISHED PRODUCT-EXCISE DUTY-OMC5302007000 PURCHASE (RESALE)-FINISHED PRODUCT-EXCISE DUTY5303001000 DUTIES-EXCISE DUTY5303002000 EXCISE DUTY-UPLIFTMENTS FROM OTHER REFINERIES5304002000 DUTIES-EXCISE DUTY AGAINST DEMANDS5304003000 DUTIES-EXCISE DUTY-FUEL CONS FOR POWER/STEAM GEN5304004000 DUTIES-EXCISE DUTY ON STOCK5304005000 DUTIES-EXCISE DUTY ON OTHERS5510000020 INTEREST PAYMENTS-ON OTHER TRANSACTIONS5520000440 INTEREST PAYMENTS-OTHERS5520000450 INTEREST PAYMENTS-DISHONOURED INSTRUMENTS5900001100 OCEAN LOSS/GAIN-PRODUCT5900002000 PIPELINE LOSS-CRUDE5900002100 PIPELINE LOSS-PRODUCT5900003000 INVENTORY LOSS/GAIN-RAW MATERIAL5900003100 INVENTORY LOSS/GAIN-FINISHED PRODUCT5900003200 INVENTORY LOSS/GAIN-RAW MATERIAL OTHERS5900004100 STORAGE LOSS/GAIN DEPOT-PRODUCT5900005000 STORAGE LOSS/GAIN AFS/LPG-PRODUCT5900006100 REBRANDING/DOWNGRADING-PRODUCT5901201100 COPSA-CON-U/O REBRANDING/DOWNGRADING5991000000 PROJECT STOCK-INVENTORY ACCOUNT5991100000 CAPITAL STORES-INVENTORY REVALUATION ACCOUNT5992000000 STOCK TRANSFER PRICE DIFFERENCE-FINISHED GOODS5993000000 GOODS TRANSFERRED TO NON SAP SITE5994000000 RECOVERIES FOR CAPITAL PROJECTS5999999999 I/O SETTLEMENT ASSET

78. Commonly used income accounts

4512020000 SALE OF SCRAP-LPG EQUIPMENT4516020010 OTHER MIS INC-TENDER DOCUMENT CHARGES4516020040 OTHER MIS INC-TENDER IDENTITY CARDS

199


79. Commonly used liability accounts

2411700000 OTHER LIABILITIES-WORKS CONTRACT TAX

2999999999 O/L-TDS-INTERMEDIATE2112200300 SUNDRY CREDITORS-SALARIES & ALLOWANCES-OFFICERS2112200400 SUNDRY CREDITORS-SALARIES & ALLOWANCES-STAFF7999999999 FUNDS RECOUPMENT IN TRANSIT2120420000 OTHER LIABILITIES-RECOV-CR CO-OPERATIVE SOCITEY 2120200000 OTHER LIABILITIES-LIABILITY FOR DATA PROCESS-PDS 2120800000 OTHER LIABILITIES-LIABILITY TOWARDS FLEET CARD CUS 2120900000 OTHER LIABILITIES-DEFERRED TAX LIABILITY 2112101300 OTHER LIABILITIES-GOVERNMENT BODIES2112302200 OUTST LIAB-REVENUE EXPENDITURE - P&L ITEMS 2112303800 OTHER LIABILITIES-OCTROI

200


80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.80.

List of posting keys

POSTING KEYS NAME DR/CR ACCOUNT TYPE

0 Act assignment model 1 Invoice Debit Customer2 Reverse credit memo Debit Customer3 Bank charges Debit Customer4 Other receivables Debit Customer5 Outgoing payment Debit Customer6 Payment difference Debit Customer7 Other clearing Debit Customer8 Payment clearing Debit Customer9 Special G/L debit Debit Customer

11 Credit memo Credit Customer12 Reverse invoice Credit Customer13 Reverse charges Credit Customer14 Other payables Credit Customer15 Incoming payment Credit Customer16 Payment difference Credit Customer17 Other clearing Credit Customer18 Payment clearing Credit Customer19 Special G/L credit Credit Customer21 Credit memos Debit Vendor22 Reverse invoice Debit Vendor24 Other receivables Debit Vendor25 Outgoing payment Debit Vendor26 Payment difference Debit Vendor27 Clearing Debit Vendor28 Payment clearing Debit Vendor29 Special G/L debit Debit Vendor31 Invoice Credit Vendor32 Reverse credit memo Credit Vendor34 Other payables Credit Vendor35 Incoming payment Credit Vendor36 Payment difference Credit Vendor37 Other clearing Credit Vendor38 Payment clearing Credit Vendor39 Special G/L credit Credit Vendor40 Debit entry Debit G/L account50 Credit entry Credit G/L account

201


202


POSTING KEYS NAME DR/CR ACCOUNT TYPE

70 Debit asset Debit Asset75 Credit asset Credit Asset80 Stock initial entry Debit G/L account81 Costs Debit G/L account83 Price difference Debit G/L account84 Consumption Debit G/L account85 Change in stock Debit G/L account86 GR/IR debit Debit G/L account89 Stock inwrd movement Debit Material90 Stock initial entry Credit G/L account91 Costs Credit G/L account93 Price difference Credit G/L account94 Consumption Credit G/L account95 Change in stock Credit G/L account96 GR/IR credit Credit G/L account99 Stock outwd movement Credit Material

203


81. List of document types

Various document types available in the system and their uses

AA - Asset postingAF - Depreciation postingCZ - Payment document for customerDA - Clearing in same customer in same company code and same CCADD - Clearing from one customer to another, or even in the same customer where CCA is different. Company code has to be same.DG - Issuing credit note to a customer. Only GL and a single customer allowed.DI - Reversal of cash receiptsDR - Issuing debit note to a customer. Only GL and a single customer allowed.DZ - Customer cash receiptED - Excise document at the time of customer invoiceGZ - Non customer cash receiptKA - Any document involving GL and one or more vendors. Used for inter vendor transfers as well, including cross company.KD - Any document involving one or more customers and vendors. GLs not allowedKR - Liability document for a vendor. GL and one vendor allowed.KZ - Payment document for a vendorLA - Payment document used for RTGS/EFT involving one or more vendorsLZ - Payment document used for internet bankingPR - Price change documentRE - Invoice verificationRV - Customer billing documentSA - JV document involving only GLs.SD - Document involving GL and one or more customers in same CCA. Inter company postings allowed. Used for uploads, fleet card transactions, etcWA - Goods issueWE - Goods receiptZD - Document passed for dishonour of instrument tendered by customerZR - Bank Reconciliation documentsZX - Billing document transferZY - Billing document credit note

204


82. List of incoming payment methodsDRAFT CHEQUE

PM Description PM Description7 HIGH VALUE DD SBI 5 HIGH VALUE CHEQUE SBI8 HIGH VALUE DD NON SBI 6 HIGH VALUE CHEQUE NON SBIF NON-SBI LOCAL PO-NON-MICR A SBI LOCAL CHEQUE-NON-MICRG NON-SBI OUTSTATION PAY ORDER B SBI SAME BRANCH CHEQUEH INDIAN POSTAL ORDERJ SBI LOCAL PAY ORDER D NON-SBI LOCAL CHEQUE-NON-MICRK NON-SBI LOCAL PAY ORDER E NON-SBI OUTSTATOIN CHQ-NONMICRP SBI LOCAL DD O SBI LOCAL CHEQUE-MICRR SBI LOCAL DD NON-MICR Q SBI OUTSTATION CHEQUE-MICRT NON-SBI LOCAL DD S NON-SBI LOCAL CHEQUE-MICRV NON-SBI OUTSTATION DD U NON-SBI OUTSTATION CHEQUE-MICRY SBI SAME BRANCH- DD

FOR CASH DEPOSITS, USE THE FOLLOWING PAYMENT METHODS:M CASH DEPOSIT IN INR N CASH DEPOSIT FOREIGN CURRENCY

205


83. List of CCA

CCAr Description

C004 Credit Control Area for MS & HSDC001 Credit Control Area for LubesC002 Credit Control Area for LPGC003 Credit Control Area for A-LPG/CNGC005 Credit Control Area for SKOC006 Credit Control Area for AviationC007 Credit Control Area for LDOC008 Credit Control Area for FO & LSHSC009 Credit Control Area for BitumenC010 Credit Control Area for NapthaC011 Credit Control Area for RPCC012 Credit Control Area for CPCC013 Credit Control Area for LABFSC014 Credit Control Area for BenzeneC015 Credit Control Area for TouleneC016 Credit Control Area for PropyleneC017 Credit Control Area for SulphurC018 Credit Control Area Paraffin WaxC019 Credit Control Area P&S - OtherC020 Credit Control Area Combined prodC021 Credit Control Area for MiscC022 Credit Control Area for RLNGC023 Credit Control Area for Lubes - CFAC024 Credit Control Area for CrudeC025 Credit Control Area LAB / PTAEXPO Credit Control Area for Exports

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84. List of accounts types

A ASSETS

D CUSTOMERS

K VENDORS

M MATERIAL

S GL ACCOUNTS

85. List of Vendor types

BOND Bond Holders - InvestmentCONS ConsultancyCPD One-time vend.(int.no.assgnmt)CPDL One-time vend.(ext.no.assgnmt)DARL LenderDEPN DeputationistEMPL EmployeeGOVC Government bodies - CentralGOVS Government bodies - StateHCIC Imported - CrudeHCIP Imported - ProductsHCIR Imported - Raw MaterialIMPM Imported - Non HydrocarbonIMPS Services - ImportINSP InspectionINTC IntercompanyINVT INVESTMENTS - FOR SCEDULE G/G1JVC Joint Venture CompaniesKRED Vendor (int.number assgnmnt)

207


LAND LandlordLEND LendersLIEF Vendor (ext.number assgnmnt)MNFR Manufacturer (ext.no.assgnmnt)NPKG Packaging Vendors - OthersNSIM Non SSI-MaterialNSIS Service Vendor - Non SSIOILC Oil CompaniesONET One Time VendorOTHE OthersPCKG Packaging Vendors - InsurancePLNT Plant as vendor for pdf outputPSUS Public Sector UndertakingREIS Commercial travellerRLYS RailwaysSERV servSSIM SSI-MaterialSSIS Service Vendors - SSISUBS SUBSIDIARY COMPANIESTAXC Tax Authorities - CentralTAXS Tax Authorities - StateTRAN TraineeTRPT TransporterTRUS Trust\Clubs\Society\Edu.BodiesVERT Representative

86. List of special G/L indicators

0 Secured Capital Advance-AF1 Secured Capital Adv.(Projects)2 Secured Revenue Advance3 Secured Sundry Advance4 Secured Mobilisation Advance5 Lease Rent6 Unsecured Capital Advance-AF7 Unsecured Cap. Adv.(Projects)8 Unsecured Revenue Advance9 Vehicle LoanA Unsecured Mobilisation AdvanceB Unsecured Sundry AdvanceC Bank Guarantee (Vendors)D Security Deposit - PurchasesE Security Deposit WorksF Empl-Loans & Adv.-Payment Req.G Foreign Tour AdvanceH EMD - PurchaseI Transfer TAJ HBA - 5.5 %K HBA - 8 %L Furniture/Comp w/o interestM Medical AdvanceN Tour advanceO LTC AdvanceP Payment RequestQ LC - Noted ItemR IMPREST TO EMPLOYEESS Festival/Flood/Draught etc..T HBA InterestU Vehicle InterestV Office Purchase AdvanceW Letter Of CreditX EMD - WorksY Recoverable ExpensesZ Salary Advance( Interest on Computer Loan: Emp) PRICE ADJ:DELAY IN COMPLETION* Security Deposit Others

@ HBA GRATUITY ADJUSTMENT# Comp Loan with Int (Principal)$ VEHICLE LOAN GRATUITY ADJSTMNT

208


Help-Desk

OFFICE/PERSON AREA/MODULEMOBILE NUMBER LANDLINE NUMBERHELP DESK-IIPM All Modules 0124-2451339/40HELP DESK-IIPM BASIS 0124-4011116Mandeep Singh FI 9899107422 0124-2451313

K.K. Tripathi FI 9313371105 0124-2451321

S.P.Datta FI 9899700886 0124-2451322Oindrila Sanger FI 9810807009 0124-2451332Vineet Shridher FI 9891919510 0124-2451336Y.R.Chaurasia MM 9811663364 0124-2451315

Amit Kumar MM 9899700886 0124-2451318

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Rajesh Nayyar MM 9811051090 0124-2451335Alok Khanna SD 9811663358 0124-2451319Girish Khanna SD 9811663352 0124-2451323Sandip Kundu SD 9818913519 0124-2451334

Debasish Banerjee SD 9910885284Amit Garg SD 9873184888S.N.Deka SD 9899193878 0124-2451331Arup Bhattacharjee PM/MM 9899799287 0124-2451338

A.K.Patra PM/PM 9868028454 0124-2451329

Umesh Goel SD/HR 9811647048 0124-2451324

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