Third Party Order Processing Page 1

CONTENTS: Page

1) Introduction 2 2) Customizing settings 2 3) Master data settings 11 4) Process demonstration 16 1 - Create Sales Order 16 2 - Create Purchase Order 19 3 - Invoice Verification 21 4 Billing 22

APPENDIX: Process schema 25

Third Party Order Processing Page 2

1) Introduction In this document I will demonstrate the Third-party Order process. In third-party order processing the company transfers the sales order to an external vendor. This vendor delivers the goods directly to the customer and invoices the company. The customer receives an invoice from the companys sales office. See also the appendix at the end of this document for an overview of this process.

2) Customizing settings For this process I have setup own document types by copying the standard SAP documents. This paragraph gives an overview of all relevant customizing settings for this process.

New Purchase Requisition type ZTPO: Call up the customizing transaction as follows:

Menu Path IMG Materials Management Purchasing Purchase Requisition Define Document Types

Tr. code / Table - / -

Copied document type NB to ZTPO:

Defined item category S as the only admissible item category:

New Purchase Order type ZTPO: Call up the customizing transaction as follows:

Menu Path IMG Materials Management Purchasing Purchase Order Define Document Types

Tr. code / Table - / -

Copied document type NB to ZTPO:

Third Party Order Processing Page 3

Defined item category S as the only admissible item category:

Linked purchase requisition document type

New Sales Order type ZTPO: Call up the customizing transaction as follows:

Menu Path IMG Sales and Distribution Sales Sales Documents Sales Document Header Define Sales Document Types

Tr. code / Table VOV8 / TVAK

Copied order type ORZTPO

Select sales document type ZTPO and then click on button

Third Party Order Processing Page 4

Assign sales area 1000/10/00 to sales document type ZTPO: Call up the customizing transaction as follows:

Menu Path IMG Sales and Distribution Sales Sales Documents Sales Document Header Assign Sales Area To Sales Document Types Assign sales

order types permitted for sales areas

Tr. code / Table - / TVAKZ

Define new item category ZTAS: Call up the customizing transaction as follows:

Menu Path IMG Sales and Distribution Sales Sales Documents Sales Document Item Define Item Categories Tr. code / Table - / TVAP

Third Party Order Processing Page 5

Select item category ZTAS and then click on button Assign new item category ZTAS to new sales document ZTPO: Call up the customizing transaction as follows:

Menu Path IMG Sales and Distribution Sales Sales Documents Sales Document Item Assign Item Categories Tr. code / Table - / T184

Third Party Order Processing Page 6

Define new schedule line category ZT: Call up the customizing transaction as follows:

Menu Path IMG Sales and Distribution Sales Sales Documents Schedule Lines Define Schedule Line Categories Tr. code / Table VOV6 / TVEP

Select schedule line category ZT and then click on button

Assign the new schedule line category ZT to the new item category ZTAS: Call up the customizing transaction as follows:

Menu Path IMG Sales and Distribution Sales Sales Documents Schedule Lines Assign Schedule Line Categories Tr. code / Table - / TVEPZ

Third Party Order Processing Page 7

Maintain copy control new sales document ZTPO to existing billing document F2: Call up the customizing transaction as follows:

Menu Path IMG Sales and Distribution Billing Billing Documents Maintain Copying Control For Billing Documents Copying control: Sales document to billing document Tr. code / Table VTFA / TVCPFAK

Select header line and then click on button

Double click on item.

Select line item and then click on button

Third Party Order Processing Page 8

Check External Procurement parameters of plant 1000: Call up the customizing transaction as follows:

Menu Path IMG Materials Management Consumption-Based Planning Plant Parameters Carry Out Overall Maintenance of Plant Parameters Tr. code / Table OMI8 / T399D

Check settings of sales organisation 1000: Call up the customizing transaction as follows:

Menu Path IMG Enterprise Structure Definition Sales and Distribution Define, copy, delete, check sales organization Define Sales Organization Tr. code / Table - / TVKO

Third Party Order Processing Page 9

Check settings of factory calendar 01: Call up the customizing transaction as follows:

Menu Path IMG SAP NetWeaver General Settings Maintain Calendar

Tr. code / Table SCAL / -

Select Factory calendar, then click on button .

Third Party Order Processing Page 10

Select ID=01 then click on button

Third Party Order Processing Page 11 3) Master data settings

For the process demonstration in the next paragraph I will make use of certain master data such as: material M-02, vendor 1001(located in the US) and customer 2502(located in GB). Sales will be from Plant 1000(located in Hamburg). In this paragraph I will show the configuration of this and other relevant master data.

Material view: Call up following transaction:

Menu Path Logistics Materials Management Material Master Material Change Immediately

Transaction Code MM02

Click on button Select the Sales: General/Plant data view.

Then click on button

Enter plant, sales org. and distr.Ch. then click on button

Third Party Order Processing Page 12

Info-record: Call up the transaction as follows:

Menu Path Logistics Materials Management Master Data Info Record Change

Transaction code ME12

Third Party Order Processing Page 13

Enter selection criteria then click on button Source List: Call up the transaction as follows:

Menu Path Logistics Materials Management Master Data Source List Maintain

Transaction code ME01

Enter selection criteria then click on button

Third Party Order Processing Page 14

Sales Price: Call up the transaction as follows:

Menu Path Logistics Sales and Distribution Master Data Conditions Select Using Condition Type Change

Transaction code VK12

Click on button

Tax condition: .Call up the transaction as follows:

Menu Path Logistics Sales and Distribution Master Data Conditions Select Using Condition Type Change

Transaction code VK12

Third Party Order Processing Page 15

Click on button G/L account (for costs): Call up the transaction as follows:

Menu Path Logistics Accounting Financial Accounting General Ledger Master Records G/L Accounts Individual Processing Centrally

Transaction code FS00

Third Party Order Processing Page 16

4) Process demonstration

1 - Create Sales Order: Call up following transaction:

Menu Path Logistics Sales and Distribution Sales Order Create Transaction Code VA01

Enter the order type ZTPO and the sales area, then click on button

Third Party Order Processing Page 17 Enter sold to, material and qty followed by . Check purchase requisition data by selecting line item and then click on button

Third Party Order Processing Page 18

Next click on button to view the data which will be copied to the requisition.

Note that relevant procurement data, setup in master data, was found by the system.

Click on button then on button to save the order

Third Party Order Processing Page 19

2 - Create Purchase Order: Call up following transaction:

Menu Path Logistics Materials Management Purchasing Purchase Order Create Automatically via Purchase Requisitions Transaction Code ME59N

Note that Test Run has been flagged in order to test first and check the result.

Click on button

Third Party Order Processing Page 20

Test run was successful (incompleteness warning of import data ignored for this demo). Go back, remove test run flag and execute again.

Display the PO by either positioning the cursor on the PO no. then click on button or double click

on PO. No.

Third Party Order Processing Page 21

3 - Invoice Verification:

Call up following transaction:

Menu Path Logistics Materials Management Logistics Invoice Verification

Document Entry Enter Invoice

Transaction Code MIRO

Enter PO no., invoice date, amount and flag Calculate tax and PO item.

If everything is ok, then click on button

Display invoice document.

Call up following transaction: Menu Path Logistics Materials Management Logistics Invoice Verification Further

Processing Display Invoice Document Transaction Code MIR4

Enter document no. and fiscal year, then click on button

Third Party Order Processing Page 22

Next click on button Double click on the accounting document no.

4 - Billing: Call up following transaction:

Menu Path Logistics Sales and Distribution Billing Billing Document Process Billing Due List

Transaction Code VF04

Third Party Order Processing Page 23

Enter selection criteria and then click on button

Select the line and then click on button

You can simulate (test) the billing also first by clicking on button The status of the billed order changed as follows.

Document flow of sales order. Call up following transaction:

Menu Path Logistics Sales and Distribution Sales Order Display Transaction Code VA03

Third Party Order Processing Page 24

Enter sales order no. then click on button Position the cursor on the line with the accounting document no. then click on button

Click on button to leave the transaction.

Third Party Order Processing Page 25 APPENDIX: Process schema