sap roll out in russia alexander schachner

IT Consulting & Implementation IT Consulting & Implementation

SAP Roll out in Russia

Alexander Schachner

IT Consulting & Implementation


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Founded in 2006Offices in Moscow and Saint Petersburg> 45 employees> 40 successful projects20 certificates: FI, CO, MM, SD, PP, PS, Basis, ABAPSAP Channel & Service PartnerOfficial partner of Basware – the world leader in “Purchase-to-Pay” solutions

A partner of Union of Independent Networks of Russia A member of:

Association of European Business (AEB)Russian-German Chamber of Foreign Trade (AHK)Austrian Economic Forum (AEF)

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ALPE consulting


SAP in Russia

Since 1992 in Russia, offices in many Russian regions.

> 700 employees, with own Development Team responsible for localization issues Fully localized & adapted (meets requirements of Russian legislation)

Market leader in Russia with >50% market share


SAP in Russia

SAP software fully meets Russian legislation requirements


SAP Roll-Out

Adaptation in accordance with Russian legal requirements

Standardization of global business processes

Optimization of business processes between companies

Higher information transparency

Documen-tation

IMG structuresand settings

Global customerdevelopments

Organiza-tional

structure

Master datadocuments

Countryversions

Local develop- ments

Global and intergra-

ted processes

Local processes

Localrequirements

Globaltemplate


Characteristics of SAP Roll Outs

No separate installation for Russiaone or more client system hosted by the headquarterown company code for Russia

Licenses are purchased centrally (mostly in accordance with SAP Enterprise Agreement)

Business processes mainly in logistics are usually identical or very similar Difference between sales and production operations in Russia (see next slide) “Copy – paste” approach is not sufficient enough.

Accounting should be fully adaptedStatutory Accounting (VAT, creditors, debtors, bank, cash,..)

Corporate chart of accounts as the main chart of accounts (Russian chart of accounts as an alternative chart of accounts)

Asset Accounting Tax accountingControlling

Relatively low effort for controlling in the case of one controlling area (except for production companies – determination of production costs according to RAS)

HR is usually covered from external systems. High complexity in Russia


Project Size (Sales- or Production company)

Module Sales company * Production company*

FI High consulting complexity High consulting complexity

FI SLHigh consulting complexity (depends on differences in tax accounting)

High consulting complexity

CO Low consulting complexityHigh consulting complexity (Production costs calculation, cost of semi-finished products,…)

MM Low consulting complexity Medium consulting complexity

SD Low consulting complexity Medium consulting complexity

PP - Medium consulting complexity

ABAP Lower programming effort Relatively high effort

•Assuming that processes are mostly identical in logistics


Project Phases

Project preparationProject preparation TestingTestingFit-Gap

AnalyzesFit-Gap Analyzes

Info seminars

Info seminarsCustomizationCustomization Go-Live

and support Go-Live

and support Go – Live

preparation Go – Live

preparation

Kick Off Workshop

Clarifiying of responsibilities within project team

Installation of Russian System (SAP Basis preparation works)

GAP list formation concerning differences to corporate template incl. Russian legal requirements

Customer's Master Data evaluation

Definition of Reports and Forms which need to be adopted

Customization of business-processes

Adjustment of the organizational structure

Planning of training (can be organized in a flexible way, depending from project volume)

Training of the project team (Key user)

Preparation of data for the integration test (test scenarios are being prepared by key users)

Testing of the system through all modules

Correction of the mistakes

Data preparation for the upload

Data transfer

Preparation of productive system (done by SAP Basis consultants – mainly in house)

Evaluation of the “System Readiness” before Go-Live

Organization of After Go-Live support

Transfer to productive system (Go-Live)

Open problems solution

Closure of the first period

Evaluation of work of the productive system

System support

Project closure

Project Start

The system is adjusted

Go-Live


Clear commitment of the project sponsor to support the project

Involvement of the whole project team (Management, Key-users, IT,…)

Fast decision making process

Availability of the customers key-users (business process owners)

Active cooperation with the corporate SAP competence center!!

Open Communication

Experts in Russian accounting and tax requirements

Use of standard solutions as much as possible and programming only when this is necessary

Clear definition of responsibilities within project team

Authorization to the project team to access the system

Preparation of Master Data

Success Factors of a Roll-Out Project


Some of our customers

The best demonstration of ALPE consulting competency and experience is the list of our customers


North-West office:“IT Park” Business CenterKrasnogo Kursanta Str., 25, “B”, office 7, Saint Petersburg 197110Tel./Fax: +7 812 680-22-34

Central office:Krasnoproletarskaya Str., 16, bld.1, Moscow 127473Tel./Fax: +7 495 660-20-19

http://[email protected]

ALPE Consulting, LLC


Evaluation of possible ERP solutions / ExampleOption

I II III IV

Option 1 Option 2 Option3 Option 4

SAP ALL SAP + 1C 1 C Other

Technical feasiblity/complexity of implementation

Manage complexity of integration/interfaces

Flexibility / adaptability to new legal requirements

Implement/set-up standard Companies processes

Transparency on business

Labour market condiditions

PM support/supervision (incl. organization, access)

Transparency about changes (amend vs.

cancelation)

Technical Support

Authority concept

IT Infrastructure (server, backup, archive, ...)

Bilingual version available (engl/russ)

Sum

Possible evaluation criteria

sap roll out in russia alexander schachner

Documents