sap s/4hana: finance capability and frequently asked questions
TRANSCRIPT
SAP S/4HANA: Finance Capability and Frequently Asked QuestionsNutanDeshpandeCapgeminiSessionID5239
Introduc)on
SAPS/4HANA,shortforSAPBusinessSuite4SAPHANA,isSAP’snext-generaDonbusinesssuite.Itisanewproductfullybuiltonthemostadvancedin-memoryplaLormtoday–SAPHANA–andmoderndesignprincipleswiththeSAPFioriuserexperience(UX).SAPS/4HANAdeliversmassivesimplificaDons(customeradopDon,datamodel,userexperience,decisionmaking,businessprocesses,andmodels)andinnovaDons(InternetofThings,BigData,businessnetworks,andmobile-first)tohelpbusinessesrunsimpleinadigitalandnetworkedeconomy.
SAPS/4HANA:FINANCECAPABILITY
WhatarethekeybusinessbenefitsofSAPAccoun)ngempoweredbyS/4HANA?
As there is no limitaDon from pre-calculated aggregatesand due to the built-in harmonizaDon of Financial andmanagerialaccounDng,belowarethekeybenefits:– PersonalizedreportsonFinanceandOperaDons– Drill-downtolineitemlevelforrootcauseanalysis– SegmentaDonontheflyacrossmulDpledimensions– Extensibilityofdatamodel– ImmediatelinkbetweeninternalandexternalreporDng– Reducedmanualeffort
SAPS/4HANA:FINANCECAPABILITY
HowdoesSAPS/4HANArelatetoSAPSimpleFinancepoweredbySAPHANA?• TheSAPSimpleFinancesoluDonmarkedthefirststepinourSAPS/
4HANAroadmapforcustomers.ThesoluDonhasdemonstratedthevalueofsimplificaDon(forexample,noindexes,noaggregates,andnoredundancies)andinstantinsightinFinance.SAPS/4HANA,onpremiseediDonleveragesthefullscopeofSAPAccounDngpoweredbySAPHANAincludedinSAPSimpleFinance.
• SAPS/4HANA,managedcloudediDonisintendedtoleveragethesamescope.SAPS/4HANA,publiccloudediDonisplannedtofocusonaselectedscopeofSAPSimpleFinanceinalignmentwiththekeyrequirementsinfinance.
SAPS/4HANA:FINANCECAPABILITY
SAPS/4HANA:FINANCECAPABILITY
SAPHANAPlaLorm
AlignedSingleSourceofTruth
AgileRealDmeprocesses
Predic)veDynamicPlanningandAnalysis
SAPAccounDngpoweredbySAPHANA
AlternaDvein-memory
funcDonalityforERPcustomers
SAPCashManagementpoweredbySAPHANA
Newproductfor
GroupCashManagement
WhatisaSimpleFinanceAdd-on?
BusinessSuiteonHANA
IntegratedBusinessPlanningforFinance
NewcapabiliDesandenhancedintegraDonforERPandBPC
DoyouhaveexamplesofbusinessusecasesforFinance?
SAPS/4HANA:FINANCECAPABILITY
Today BeforeAsinglesourceoftruthwithsuperiorgranularityforalltransacDonsandanalyDcstostreamlineandeliminatecycleDmesandreconciliaDonsofthedata.ReconciliaDonbecomesinherent.
SeparatesystemsanddocumentsdrivingcomplexityacrossfinanceandalotofmanualreconciliaDonefforts
Centraljournaltogetaconsolidated,real-DmeviewofthestateofthebusinessacrossallenDDes;thiswassimplynotpossiblebefore
Separateentriesineachprocess.IntegraDonviareports
71%fasterbatchinputprocessinginfinancialclose40%lessposDngcorrecDonsinfinancialclose400hourslessprocessingDmeatquarter-endclose
OnlyextensivetransacDonsandbatchprocessing,noreal-DmesimulaDon
IntercompanyreconciliaDonontheflyforacceleraDngfinancialclose.UnlimitedsimulaDons–applyhistoricdatatoconDnuouslychangingbusinesscontext70%lessintercompanyreconciliaDonDmeLengthyiteraDonseliminatedinintercompanyreconciliaDon
IntercompanyreconciliaDonprocessinvolvingmulDplesteps
WhatarekeyimprovementsinFinance?
• ImprovedCloseEfficiencyandQuality• ImprovedProfitMargin• ImprovedDailyFinancialReporDngandAnalysis• SimplifiedAssetAccounDng• OpDmizedReceivables–ReduceDaysSalesOutstanding(DSO)• ImprovedCashManagement• OpDmizedDaysPayableOutstanding,DPO• ImprovedAccuracyandAgilityofplanning• ReducedtheriskofFraud• ImprovedvisibilityandReporDngacrossmulD-systemlandscapes• HolisDcallymanagedrisk,andcompliancetoaddbusinessvalue
SAPS/4HANA:KEYIMPROVEMENTS
SAPS/4HANAFINANCEVALUEDRIVERS
ProcessArea ValueDriversSAPAccounDng SAPAccounDngcombinesfinancialandmanagementaccounDngas
wellasprofitabilitydataintooneuniversaljournal.Itabolishestotals,indices,andotherpre-definedaggregates,andreliesonlineitemsasasinglesourceoftruthtoprovideanintuiDveuserexperience,reduceoperaDonalreporDngeffortsandacceleratefinancialprocesses.
SAPAssetAccounDng NewFixedAssetAccounDnginSAPS/4HANAFinanceisintegratedbasedontheUniversalJournalarchitectureandrecordsdatanon-redundantlyinoneuniquepersistency.MulDpleparalleldocumentsforallvaluaDonsarepostedinreal-Dmetoensurecorrectvaluesfromthebeginning
SAPReceivablesManagement
SAPReceivablesManagementimprovesworkingcapitalandfinancialhealththroughreal-DmereceivablesdatatoenableproacDveassessmentofcustomercreditrisk,streamlinesbilling,andprioriDzescustomercollecDons.
SAPCashManagement SAPCashManagementprovidesglobalcashposiDonsinrealDmeeveninthepresenceofheterogeneousbackendsystems.NewanalyDcalcapabiliDesprovidedetailedanalysisonforecastedcashflowstobringgreaterlevelsofconsistencytocashbalances,cashrequirements,andliquiditystrategies.
Pleasestatethemainvaluedriversofeachprocessarea
WhatarethedesignimprovementsinFinance?
Mo#o:“Takethebestofallworlds”(e.g.ledger,marketsegment,codingblocketc.)
• SecondarycostelementsareG/Laccounts• Onelineitemtablewithfulldetailforallcomponents• Datastoredonlyonce:noreconciliaDonneededbyarchitecture• ReducDonofmemoryfootprintthrougheliminaDonofredundancy.• FastmulD-dimensionalreporDngontheUniversalJournalpossiblewithout
replicaDngdatatoBI.• IfBIisinplaceanyway,onlyonesingleBIextractorneeded(insteadofmanytoday)• TechnicalpreparaDondonetoenhanceimportantstructuralcapabiliDesofthe
FinancialssoluDon(e.g.mulD-GAAP,addiDonalcurrencies)
SAPS/4HANA:FINANCEDESIGNIMPROVEMENTS
WhatisauniversalJournal?– UniversaljournalissinglerepositoryofjournalentriesacrossmulDpleapplicaDonswithoutredundancy
– Thisenablesdeeperinstantinsightacrossalldimensions,easierextensibilityandprocessopDmizaDonsforanacceleratedfinancialclose
SAPS/4HANA:UNIVERSALJOURNAL
AP GL
AR
FA
ML
CO
JV
Custom
CO-PA
UniversalJournal
PleaseexplainSimpleFinancearchitecture
SAPS/4HANA:FINANCECAPABILITY
• Thenewjournalentryconsistsofaheader(tableBKPF)andtherespecDveitems(tableACDOCA)
• Therearerarecases,whereentriesinACDOCAarewrilenwithoutadocumentheader(e.g.carryforward,correcDonsinmigraDon).Theseentriesdonotrepresentstandardbusinessprocesses.
• TableACDOCAcontainsallfieldsneededforG/L,CO,AA,ML,PA• MulD-GAAPcapabilitythrough“RLDNR”dimension• 6digitfieldforlineitemnumbering• 23digitsforcurrencyfields
SAPS/4HANA:UNIVERSALJOURNAL
Architecture! Concept:“Takethebestofall
worlds”(e.g.ledger,marketsegment,codingblock,etc.)
! ONElineitemtablewithfulldetailforallapplicaDons-forinstantinsight&extensibility
! Thisreplacesthe“logicaldocument”ofrelease1.0.
! SecondarycostelementsareG/Laccounts.
! Datastoredonlyonce:noreconciliaDonneededbydesign
! ReducDonofmemoryfootprintthrougheliminaDonofredundancy.
! FastmulD-dimensionalreporDngpossiblewithoutreplicaDngdatatobusinesswarehouse(BW).
! IfBWisinplaceanyway,onlyonesingleBIextractorneeded(insteadofmanytoday).
PleaseprovidethearchitectureofUniversalJournal
WhatarethekeybenefitsinAssetaccoun)ng?• Flexibilityconcerning“LeadingValua)on”
• NomorehardcouplingofdepreciaDonarea01
• OnlyoneDeprecia)onAreaperValua)onnecessary• NofurtherdepreciaDonareas(Deltaareas)necessarytoportrayaparallelvaluaDon
• Norestric)onstosetupdifferentaccountdetermina)onsindifferentvalua)ons
• Real-)mepos)ngsperaccoun)ngprinciple/valua)on• Commonunderstandingofposteddocument• PosDngtodifferentperiodspossible(restricDon:beginning/endofFYneedstobeequal)
• Newtransac)onsforaccoun)ngprinciple(deprecia)onarea)specificdocuments
• Alwaysseparatedocumentsperaccoun)ngprinciple(FI-AA)• Postthevaluescorrectlyrightfromthebeginning,usingmulDpleparalleldocuments
• Smoothintegra)onwithParallelValua)onofCostofGoodsManufactured(COGM)• ParallelvaluaDonofacquisiDonvaluesimmediatelywiththeacDvaDonofanAssetunder
ConstrucDon(AuC)
SAPS/4HANA:NEWASSETACCOUNTING
WhataretheNewfeaturesinAssetaccoun)ng?
• Removalofredundancies:• ReconciliaDonbetweenG/LandAAisensuredbydesign!
• NoreconciliaDon-stepinfinancialcloseneededanymore.• Allnon-staDsDcalitemsareupdatedasUniversalJournalEntries.
• ReporDngbasedonlineitems–removaloftotals
• Deprecia)oninfulldetail• DepreciaDonposDngpersingleasset• ReporDngonanyCO-objectbysingleassetenabled
• FastcloseandSo\close• Planvaluesatreal-Dme–updatedwitheverymasterdatachangeandeveryasset
transacDon• SpeedupofdepreciaDonrunbyafactorof4,7• PosDngrunfullyobsolete:real-Dmeupdateofassetsinallcases.
SAPS/4HANA:NEWASSETACCOUNTING
WhataretheNewfeaturesinCashManagement?ClassicCashManagementisreplacedbythenewSAPCashManagementpoweredbySAPHANA.Followingareashaveimprovedusability,newFioriappsareavailable
• BankAccountManagement:– BankmasterdatatransacDoncodesarereplacedbynewFioriapp"ManageBanks"– (BAM)Bankhierarchybasedonbank,businesspartnersFree-stylebank,accountgroups
allowad-hocwatchfor• CashPosi)on/Liquidityforecast
– UsetheCashPosiDonDetailsapp,LiquidityForecast:– DataIntegraDon:BankStatement,BankStatementAccounDng
• MemoRecord–Nochangeincurrentprocess• Liquidityplanner
– EmbeddedLiquidityPlanwithBPC/PAK(PlanningApplicaDonKit)andDesignStudioUINoETLisneeded.Automatedliquidityforecastisintegrated
– RollingLiquidityplanprocess,Automatedforecast,Varianceanalysis• CashConcentra)on–BasedonNewBankAccountManagement• DistributedCash-RetrieveremoteLiquidityPlanneractualdataintotheExposureHub
SAPS/4HANA:CASHMANAGEMENT
WhatarethefeaturesofIntegratedBusinessPlanning?
• Embeddedend-to-endplanningprocessuDlizesrealDmeoperaDonaldatafromERP,eliminaDngredundancy/reconciliaDonsbetweenforecasDngandoperaDonalsystems.
• Alldatastoredinasingletableinmemoryallowingforvariousdataforms,volumes,andconfiguraDonsatthedesiredlevelofgranularity.
• Completeplanningappthatsupportsplandevelopmentaswellastheabilitytoenterandreportuponplanneddata.
• Pre-deliveredcontentdesignedtosignificantlyreducecostofimplementaDon,ongoingmaintenance,andtosupportadaptaDoninlieuoffullimplementaDonofplan/forecastcapabiliDes.
SAPS/4HANA:INTEGRATEDBUSINESSPLANNING–SAPBPCONS4HANA
WhatarethefeaturesofIntegratedBusinessPlanning?S/4HANAFinanceincludestemplatesthatprovidesupportfor:" CostCenterPlanning" InternalOrderPlanning" ProjectPlanning" ProfitCenterPlanning" CostofSalesPlanning" P&LPlanning" MarketSegmentPlanning" LiquidityPlanning" BalanceSheetPlanning
S/4HANAFinancealsoincludes:" Queries" PlanningFuncDons" Sequences" Info-Objects" Info-Providers
SAPS/4HANA:INTEGRATEDBUSINESSPLANNING
SAPS/4HANA:FINANCEMIGRATION
• TrainingonG/LinSAPAccounDng• BlueprintforG/LconfiguraDon• ReconciliaDon,period-endcloseacDviDes,reporDngsnapshotsforcomparison
• InstallaDonoftheFinancialsAdd-On• CreaDonofback-uptables• ReconciliaDon&Checks
• DatatransferfromclassicG/LtoG/LinSAPAccounDng• ReconciliaDon&checksauerdatatransfer
• MigraDonoffinancialdata(forGL/AP/AR/CO)–duetodroppedtotalstables,etc.• ReconciliaDon&checksauermigraDon
• ColdparDDonforoldindextables• AcDvaDonofGLofSAPAccounDngandconfiguraDonforassetaccounDng• ReconciliaDon/comparisonoffinancialKPI‘s• Processtests
Prepara)on
Installa)onofFinancialsAdd-on
DataTransfer*
DataMigra)on
PostProcessing
Pleaseexplainthehighlevelmigra)onsteps
Whataretherepor)ngimprovementsavailable?IntuiDveuserexperience
SAPS/4HANA:FINANCEREPORTING
Example: Post General Journal Entries !One Screen App for manual postings to G/L accounts !Calculate taxes automatically !Add attachments and enter notes to explain the reason for postings
DrilldownRepor)ng-Example
SAPS/4HANA:FINANCEREPORTING
DETAILEDANALYSISOFJOURNALENTRIES
DrilldownRepor)ng-Example
REFERENCES
• hlp://scn.sap.com/community/s4hana• hlp://s4hana.sapjourneymap.com• hlps://training.sap.com/shop/learninghub
APPENDIX–S/4HANATECHNICALCHANGES
• Indextablesremoved Aggregatetablesremoved
BSIS Index for G/L Accounts
BSAS Index for G/L Accounts (Cleared Items)
BSID Index for Customers
BSAD Index for Customers (Cleared Items)
BSIK Index for Vendors
BSAK Index for Vendors (Cleared Items)
BSIM Index, Documents for Material
FAGLBSIS Index for G/L Accounts – New G/L
FAGLBSAS Index for G/L Accounts – New G/L (Cleared Items)
GLT0 GeneralLedger:Totals
GLT3 SummaryDataPreparaDonsforConsolidaDon
FAGLFLEXT NewGeneralLedger:Totals
KNC1 Customermaster(transacDonfigures)
LFC1 Vendormaster(transacDonfigures)
KNC3Customermaster(specialG/LtransacDonfigures)
LFC3 Vendormaster(specialG/LtransacDonfigures)
COSS CostTotalsforInternalPosDngs
COSP CostTotalsforExternalPosDngs
MATERIALLEDGER:TECHNICALCHANGESWITHSIMPLEFINANCE2.0
UsageofMaterialLedgerforparallelcurrenciesandparallelvaluaDonpurpose# ContentsoftablesMLIT,MLPP,MLPPF,MLCR,
MLCRF,MLCD,CKMI1,BSIMisstoredinACDOCA.MLHDdataisstoredinBKPF
# CompaDbilityviewsV_<TABLENAME>(e.g.V_MLIT)areprovidedinordertoreproducetheoldstructures
# AccesstoolddataintablessDllpossibleviatheviewsV_<TABLENAME>_ORI(e.g.V_MLIT_ORI)
# MLHD,MLIT,MLPP,MLCRsDllkeepprimanotainformaDon,incaseofmanualpricechangesormaterialdebit/credit.
UsageofMaterialLedgerforActualCosDngpurpose# MLIT,MLIT,MLPP,MLPPF,MLCR,MLCRF,
MLCDareusedasbeforeSimpleFinance2.0
MLHD
MLIT
MLPP
MLPPF
MLCR
MLCRF
BSIM
CKMI1
MLCD
ACDOCA
BKPF
ASSETACCOUNTING:TECHNICALCHANGESWITHSIMPLEFINANCE2.0
Actualitems# ActualdataofANEK,ANEP,ANEA,ANLP,ANLC
isstoredintableACDOCA.ANEKdataisstoredinBKPF.
# CompaDbilityviewsFAAV_<TABLENAME>(e.g.FAAV_ANEK)areprovidedinordertoreproducetheoldstructures.
# AccesstoolddataintablessDllpossibleviatheviewsFAAV_<TABLENAME>_ORI(e.g.FAAV_ANEA_ORI)
Nonactualitems# StaDsDcaldata(e.g.fortaxpurposes)
previouslystoredinANEP,ANEA,ANLP,ANLCisnowstoredintableFAAT_DOC_IT
# PlandatapreviouslystoredinANLPandANLCisnowstoredinFAAT_PLAN_VALUES
ANEK
ANEP
ANEA
ANLP
ANLC
ACDOCA
BKPF
FAAT_DOC_IT
FAAT_PLAN_VALUES
CONTROLLING(CO):TECHNICALCHANGESWITHSIMPLEFINANCE2.0
ActualItems# ContentsofCOEP,# Neededactualdataforlongrunningorders/
projectsfromCOSP_BAK,COSS_BAKisstoredintableACDOCA.Currently,COBKiswrilenasbefore.TargetistoreplaceCOBKthroughBKPF.
# CompaDbilityviewsV_<TABLENAME>(e.g.V_COEP)areprovidedinordertoreproducetheoldstructures.
# AccesstoolddataintablessDllpossibleviatheviewsV_<TABLENAME>_ORI(e.g.V_COEP_ORI)
Nonactualitems# Valuetypesotherthan‘04’and‘11’aresDll
storedinCOEP,COSP_BAK,COSS_BAK
COEP
COSP_BAK
COSS_BAK
COBK
ACDOCA
BKPF
GENERALLEDGER:TECHNICALCHANGESWITHSIMPLEFINANCE2.0
# DataofFAGLFLEXA,FAGLFLEXTisstoredintableACDOCA.# DataofNewG/LindustrytablesforPublicSectorandJoint
VentureAccounDng<Industry>T,<Industry>AisstoredintableACDOCA.
# DataofcustomercreatedNewG/LtablesZZ<CUST>T,ZZ<CUST>AisstoredintableACDOCA
# AcompaDbilityviewisprovidedforFAGLFLEXA.# FAGLFLEXTisdefinedas(compaDbility)view.# CompaDbilityviewsfortheNewG/Lindustrytablesare
provided:V_<Industry>A,V_<Industry>T# CompaDbilityViewsareprovidedforcustomercreated
NewG/Ltables.TheviewsarenumberedsequenDally:ZFGLV_GLTT_CxandZFGLV_GLSI_Cx,wherexisanumber.
# AccesstoolddataintablessDllpossibleviatheviewsV_<TABLENAME>_ORI(e.g.V_FAGLFLEXA_ORI).
# TheolddataofFAGLFLEXTisstoredintableFAGLFLEXT_BCK
# CustomersthatwanttoaccessolddataincustomerdefinedNewG/LtableshavetocreateviewsinthedatadicDonary.Astemplate,V_FAGLFLEXA_ORIcanbeused
FAGLFLEXT
FAGLFLEXA
ACDOCA
ZZ<CUST>T
<Industry>T
ZZ<CUST>A
<Industry>A