sap sales and distribution - overview

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Overview of

SAP - Sales & Distribution

By: Vaishali GaikwadAsst. ProfessorDepartment of Production Engineering and Industrial Management Post Graduate Diploma in Enterprise Resource Planning (PGD-ERP)College of Engineering, Pune

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SAP-Sales & Distribution

The SAP Sales and Distribution system is a complete solution for handling sales, shipping and billing tasks in any industry, and is a fully integrated component.

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Contents

1. Organizational Structure in SAP SD.2. Master Data in SAP SD3. Rules 4. Documents in SAP SD5. Order to Cash Business Process

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Business Process Integration

FI

MM

SD

Org

Dat

a

Rules

FI

MM

SD

Master D

ata

FI

MM

SD

FI SDMM

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Organizational Structurein

SAP-SD

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SD: Organizational Structure

Shipping PointExpress Dock

Loading PointLP01

Shipping PointFreight Dock

Shipping PointRail Dock

Loading PointLP02

Loading PointLP03

Structure for

Distribution

Client 410

Company CodeC100

Plant P100 Plant P101

Sales Area

Sales OrgS100

DistributionChannel (RE)

Division(01)

Loading PointLP02

Structure for Order Processing

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SD: Internal Sales Structure

US Sales OrganizationS100

Western SalesOffice

Northwest SalesGroup

Southwest SalesGroup

Salesperson 1

Eastern SalesOffice

Northwest SalesGroup

Southwest SalesGroup

Salesperson 2

Salesperson 3

Salesperson 4

Salesperson 5

Salesperson 6 Salesperson 7

Salesperson 8

Salesperson 9

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Master Data

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SD: Master Data

Material

Cust/Mat Info Rec.

Pricing

Master Data

All departments like sales and Distribution , Accounting,

Materials Management access the

same master data.

Output

Customer

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Rules

• Defines the parameters for Master Data and Transactions

• Determines functionality for Master Data and Transactions

• Relatively fixed• Changes as policy changes

Rules

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Documents Types

Inquiry Quotation Returns Contract

Sales Order Cash Sales ConsignmentSchedulingAgreement

Rush Order Debit MemoReturnablePackaging

CreditMemo

Document Types

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Order to Cash Business Process

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Sales: The Process

Sales OrderEntry

Post Goods Issue

Invoice Customer

Pick Materials

Receipt ofCustomer Payment

Pack Materials

Check Availability

Pre-salesActivities

Document Flow

• The document flow and order status feature allows you to find the status of an order at any point in time. The SAP updates the order status every time a change is made to any document created in the customer order management cycle (Order-to-Cash).

Summary

You are now able to:

• List the Organizational levels that are required to the Sales Order Management Process.

• List the Master Data the required to the Sales Order Management Process.

• Execute the Order to Cash business process within mySAP ERP.

• Define key integration points with other mySAP ERP processes

Thank you

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Organizational Data – Company Code

Legally independent entity, within a client.

At Company Code Level you create:

• Balance Sheet required by law

• Profit and Loss Statements Previous Slide

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Org Data – Sales Organization

Responsible for :

• Distributing Goods and Services

• Negotiating Sales Conditions

• Product Liability and Rights of Recourse Previous Slide

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Org Data – Distribution Channel

• Is a means through which sales materials reach the customer.

• Represents your strategies to distribute goods and/or services to your customer.

• Examples: Wholesale, Retail, Internet etc.

Previous Slide

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Org Data – Division

• Represents a Product Line

• For Example Pump, Motors, Services etc.

Previous Slide

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Org Data – Sales Area

Previous Slide

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Org Data – Plant

In sales and distribution, a plant represents the location

from which materials and services are

distributed and corresponds to a distribution center. The

relevant stocks are kept here. A storage location is where the quantity of inventory is managed

not the value. The value is managed at the plant

level.

A plant can have more than one storage

location.

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Org Data – Shipping Point

The shipping point is thehighest-level organizational unit of shipping that controls your shipping activities.

Example Shipping points are a company mail depot or plant rail station.

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Org Data – Loading Point

A place in a shipping point where goods are loaded.

Used for more specialized handling

Loading Point

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SD: Customer Master Data

• Customer Master– Contains all of the information

necessary for processing orders, deliveries, invoices and customer payment

• Customer Master Data is created by Sales Area.

• The customer master information is divided into 3 areas:– General Data - Customer Name,

address, mode of communication– Company Code Data - : Finance

Transaction related data.– Sales Area Data - : Pricing,

shipping conditions, delivery priority . This can be defined per sales area. Previous Slide

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SD: Material Master Data

• Material Master– Contains all the information a

company needs to manage about a material

– It is used by most components within the SAP system

• Sales and Distribution• Materials Management• Production• Plant Maintenance• Accounting/Controlling• Quality Management

– Material master data is stored in functional segments called Views

Previous Slide

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SD: Condition Master (Pricing)

• Condition master data includes:– Prices– Surcharges– Discounts– Freights– Taxes

• You can define the condition master to be dependent on various data:– Material specific– Customer specific

Previous Slide

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SD: Customer-Material Information Record

• Data on a material defined for a specific customer is stored in a Customer material info record.

• Info Records contain:– customer-specific material number– customer-specific material

description– customer-specific data on

deliveries and delivery tolerances

• You can also maintain default text to appear on sales orders for that customer

Previous Slide

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SD: Output

• Output is information that is sent to the customer using various media, such as:– E-mail– Mail– EDI– Fax– XML

• Output examples:– Quotation– Confirmation– Invoice

Previous Slide