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Project Report on Enterprise

Resource Planning

G A I L ( I n d i a ) L i m i t e d

S e c t o r - 1 , N o i d a I n f o H U B

+ 9 1 8 4 4 7 ! 7 ! 1

" # 9 # $ ! 1 1

Mohit Saxena

This document is about the basic structure of SAP in

context to GAIL with regard to its various Business

Process, SAP Landscape and Operationa Aspects of

!inancia "odue of SAP#


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####################################################################################################################################################$

SAP Landscape%& ######################################################################################################################## $

SAP "odues%& ############################################################################################################################ '

SAP has different "odues which are given beow%###################################################################'

!inancia Accounting%& ################################################################################################################ (

!inancia Accounting consists of severa components%#############################################################(

)


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Financial Module of ERPAcknowledgement

Apart from my ef forts , the success of this projec t depends largely on the

encouragement and guidelines of many others. I take this opportunity to express my

gratitude to the people who have been instrumental in the successful completion of

this project.

I would like to show my apprecia tion to Shri Chinari Saroj and Shri Atul Saxena.

Without their encouragement and guidance this project would not have materialized

*


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Executive Summary

GAIL (India) ltd ha diveri!ied into " di!!erent #uinee with a turnover o! $

%& '" Crore *inancial +ear &,-,--. /hee are

(-) Cor0orate ervice

(&) 1atural ga trading

(%) /ranmiion ervice

() Ex0loration 2 0roduction

() 3etrochemical

(4) L3G2 other li5uid hydrocar#on

(6) /elecommunication

(7) City ga ditri#ution

/o integrate all thee #uinee GAIL introduce (SA3' E83)

+


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*or egment re0orting and 0ro! ita#il ity analy i o! variou #uinee the

E83 ytem wa deigned and each #uine egment wa aigned wi th

com0any code in the ytem.

C9:3A1+ C9;E i an inde0endent accounting entity.

COMPANY CODE COMPANY CODE DESCRIPTION

1000 Corporate Services

2000 Natural Gas Tradi!

"000 Tras#issio Services

$000 E%ploratio & Productio

'000 Petroc(e#icals

)000 *PG & Ot(er *i+uid ,-drocar.o

/000 Gail teleco##uicatio

/'00 Cit- Gas Distri.utio

000 Poer Sector

E83 I:3LE:E1/A/I91

E83 i a o!tware olution that in tegrate in!ormat ion and #uine

0rocee. It ena#le in!ormat ion en tered in to the ytem to #e hared

throughout the organi


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SAP Landscape:-

On a broad basis SAP is divided into five parts and each part has

defined different clients for them.

-# Develop#et Cliet 100

)# Testi! Cliet 10

*# 3ualit- Testi! Cliet 210

+# Productio Cliet "00

# Sad 4o% Not #aitaied i GAI* 5Idia6 *td7

$


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SAP Modules:-

SA3 ha di!!erent :odule which are given #elow=

A. *inancial (*I)

B. Controlling (C9)

C. Sale 2 ;itri#ution (S;)

D. :aterial :anagement (::)

E. 3roduction 3lanning (33)

F. 3lant :aintenance (3:)

G. >uality :anagement (>:)

H. 3roject Sytem (3S)

I. ?uman 8eource (?8)

J. @ASIS 2 A@A3

'


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Financial Accounting:-

*inancial Accounting conit o! everal com0onent=

. Gene!al Ledge!: -

/hi accounting !unction ue chart o! account.

3rovide automatic !unction that evaluate lit o! receiva#le and 0aya#le

according to due date' hel0 to 0re0are annualmonthly cloing o! account. It

hel0 in timely 0reentation o! @alance heet and 3L account to it take

holder.

L. Account !ecei"a#les: -

9n line accounting !or cutomerB invoice' cutomerB related account'

tranaction. It i totally integrated with ale 2 ditri#ution. It data include

Cutomer @alance.

M. Account pa$a#les: 9n line tore account and vendor 0ayment. It i

integrated with material management. It ;ata include 0ayment o! all ty0e o!

#ill o! contractor=

S../ier0

'm./oee0

Stattor at2oritie0

(


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%. Asset &anage&ent: -

Aet :anagement include three a0ect

3roject ca0itali


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-/


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(. FB-)* Ente! GL Account Detail:-

e have to go in #lank #ox and write D*#, and then normal window given

#elow a00ear. A!ter thi we go in !ollowing manner=

a) Enter ;ate

#) GL Account 1um#er

c) ;C

d) Amount

e) @uine Area

!) *inally Cot Center

g) In #etween it can ak !or /ax Code' i! no /ax a00lica#le then write

Dv,

h) /hen 0re ave o0tion a#ove

i) /hen 0re enter it will how you document 1o. at the #ottom o!

window and at the right hand ide o! u00er window in DAmount In!ormation

/otal de#it Credit hown to u.

j) ;onBt !orget to elect the elected entry !ield #e!ore aving and then it

how or generate the document num#er at the #ottom o! window.

k) Green indicator at the /o0 right ?and Side window o! GL Account

;ocument how that entry i ready !or 0oting and contain no error.

--


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-)


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l) A!ter a#ove window 0re #ack in a#ove lit and come out o! the

window. 1ow to view the a#ove created document' go in #lank column a#ove

and write D!#,%

-*


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+. PA, D'CME%S:-

/here i an o0tion in SA3 !or D0arking a document intead o! 0oting when

uer donBt have 0oting right or document re5uired to #e checked #y any

higher authority' then he 0ark the document !or authori


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-


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c) 3re D*@F, !or o0ening thi window in #lank #ox. 1ow 0re enter

then next window will a00ear.

-$


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d) A!ter 0reing Denter' thi window will a00ear to u and we can 0ot

thi document !rom 0ot o0tion here. e can acce thi window #y 0reing

D*@F,.

-'


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/. GE%E,AL D'CME% PA,I%G : -

e can acce thi window #y 0reing D*4 in the #lank #ox. 8et !unction are

ame a in GL ;ocument 3arking.

-(


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0. GE%E,AL P'SI%G: -

*or General 0oting we have to write D!,& in the #lank #ox and we can acce the

window given #elow. A!ter that we have to aign all neceary !ield' in which /ick

mark i howing' it indicate neceary !ield=

a) ;ocument date

#) Com0any code

c) Currency

d) 3oting ey

e) Account GL Code' 2 then

!) 3re enter

g) 1ext window will a00ear

h) ?ere we aign Amount' @uine Area and next entryB 3oting ey

and GL Code.

-.


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)/


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). P'SI%G 1IH CLEA,I%G: -

*or D0oting with clearing we have to ty0e D!, then the #lank #ox then thi

window given #elow will a00ear. /hen we 0roceed in the manner given #elow.

a) *irt /y0e D!#l%n !or ;i0lay GL Account

#) /hen elect GL Code' !or e.g. D%6-,,-,

c) Select ;ynamic Selection 2 then 90en Item and Execute

d) Click on Aignment and then ort in acending or decending order.

e) 1ote down the Aignment num#er' !or e.g. D,,,",47H

,,,-%%H D,,,--,.

!) 1ow ty0e D!, in #lank #ox

g) Select /ran!er 3oting with clearing

h) /hen chooe 90en Item' GL Code and 3ut Aignment num#er

i) 3roce 90en Item

j) /hen go to 8eidual Item and Simulate

k) 3ut narration in @lue Color Entry

l) Go to D:ore ;ata and 0ut 3eronnel 1o. without D,,,

m) /hen 3ot.

)-


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))


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2. CASH J',%AL P'SI%G : -

This option is used to post Cash Entries. Lets see how we proceed to

operate this facility:-

a) /y0e D!#cj in #lank #ox

#) Select @uine /ranaction

c) 3ut Amount in the column 0eci!ied

d) Enter GL Code

e) Select Cot Centre

!) /hen' Click 3ot

)*


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3. Auto&atic 4aluation o5 Fo!eign Cu!!enc$ : -

This facility is used for automatic valuation of Foreign Currency. Lets see

how we use this facility.

a) 3re D!., in the #lank #ox.

)+


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d) @ank :a00ing te0 are a !ollow =

(1) Create @ank :ater data in Client -", with /code D!#


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)'


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P. 4IE1 ,EP',S :-

(. !ial Balance !epo!t :-

a) /o view /rial #alance elect the o0tion which i in +ELL9 color

in the given #elow window.

)(


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#) In the given #elow we ued to de!ine our re5uirement !or di0laying

trail #alance. ?ere we aign Com0any Code and the time 0eriod !or which

we want /rial re0ort.

c) A!ter 0roviding detail we elect DExecute o0tion given in the window.

d) A!ter electing the o0tion we can acce /rial re0ort.

).


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