sap sd - create, change, display price calculation

Create / Change / Display Sales Price Calculation

VKP5 - VKP1 - VKP8

October 2009

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Developed by the UFA Learning &

Developments Team

This Quick Reference Guide is designed to get you started in using the indicated transactions and is not meant to take place of a full instructional user manual or classroom training.

Record of Change

Date MM/DD/YY

Reason For Change Version Name Sign off

10/16/09 Draft Draft Richard Crabbe

10/22/09 For Distribution 1.0 Richard Crabbe

Aneet Brar

Table of Contents

INTRODUCTION................................................................................................. 3 TRIGGER ................................................................................................................. 3 T-CODE .................................................................................................................. 3

CREATE / CHANGE / DISPLAY A NEW SALES PRICE......................................... 4 PRICE CALCULATION - VKP5 - VKP1 – VKP8 ................................................................. 4 REVIEW HOW PURCHASE PRICE WAS DETERMINED ......................................................... 11 REVIEW HOW SALES PRICE WAS DETERMINED............................................................... 12 CHANGE A SET OF PRICE CALCULATION VALUES BY A CONSISTENT AMOUNT............................ 15 POST THE NEW PRICE CALCULATION............................................................................. 17

Create / Change / Display Sales Price Calculation VKP5/VKP1/VKP8 - v1.0 2 of 18

Introduction

Trigger Within SAP, you set you sales price using the Price Calculation functionality. When executing the price calculation you have various options on how to:

- determine the purchase price - determine the sale price - what fields are displayed

To create a new sales price that is valid on a specific date, use VKP5 – Create Price Calculation To change an existing sales price that is already valid, use VKP1 – Change Price Calculation To display a sales price calculation use VKP8 – Display Price Calculation

T-Code VKP1 – Change Price Calculation VKP5 – Create Price Calculation VKP8 – Display Price Calculation


Create / Change / Display a New Sales Price

Price Calculation - VKP5 - VKP1 – VKP8

Step 1: Enter Transaction Code VKP5 or VKP1 or VKP8 Click or press Enter

The following screen is displayed:


Step 2: Complete the following fields:

Click for a list of options Not all fields are mandatory

Pricing Levels: These criteria define the different pricing levels for which you want to create / change / display a price calculation

Article - The article(s) for which you want to create / change / display the sales price

Sales Organization

- 1000 = UFA

Distribution Channel

- 10 = UFA Retail

- Site Group

-

If you want to set site specific pricing, then you select sites either by a site group or a specific site A site group is a grouping of similar sites, when searching for a site group use class type 30

Site - Enter the sites if site specific pricing is required

- Price List

-

Sites can also be assigned to a zone The price list functionality is used to specify the zones

- Validity (from) -

The start date of the sales price This will default to tomorrow’s date

Validity (to) - The end date of the sales price


Article Selection Criteria: These criteria allow you to further limit the pricing levels for which you want to create / change / display a price calculation

Merchandise Category

- Allows you to select all articles within a merchandizing category

Vendor (Internal

Procurement)

- The internal vendor defines a distribution centre or warehouses

- Vendor (External

Procurement) -

The external vendor defines the primary vendor for external procurement For example if you want to review all articles supplied by a specific vendor then you would use this field.

Vendor Sub range

- A vendor’s product offerings can be divided into sub-ranges. You can limit the price calculation to a specific vendor sub range.

Season - The season that an article has been assigned to

Season Year The season year that the article is first sold.

Restrictions:

- Pricing levels without

general sales price only

-

VKP5 – Create Price Calculation If checked then a price calculation will only be executed where the article does not have a sales price already

- Pricing levels with specific

sales price only

-

VKP1 – Change Price Calculation If checked then a price calculation will only be executed where a sales price already exists for the specified pricing levels


Pricing Procedure: The sale price is calculated for an article based on the Purchasing Price that represents the average procurement costs of the article for the pricing level for which the sales price is to be calculated. This price is called the net / net purchase price or simply the purchase price. Determining suggested values for sales prices in the price calculation is known as sales price determination.

-

-

-

Purchase Price Determ.

Seq

At UFA U1 is used. You can

set the system to default U1, by setting the parameter ID

EVM = U1

-

Purchase Price Determination Sequence – for UFA this will always be U1. This field determines how the purchase price is to be determined. U1 defines that the purchase price will be determined. The choices are: • 01 – The pricing procedure that would be used when create a

purchase order is used to determine the purchase price. • 02 – Same as 01 above. If method 01 fails to find a price the

purchase price of the components of the article are determined and these are added to together

• 03 – If the article is sold by multiple vendors then the average purchase price is determined. You can use weighting factors based on planned procurement quantities. If an average price is not found then method 01 is used.

• 04 – this allows you to enter the purchase price directly into the price calculation screen

• 05 – A specific price procedure is defined. If the specific price schema fails to find a price then Method 01 is used.

• 06 – Allows you to define your own mechanism to define how the purchase price is determined.

• 07 – Method 03, then Method 02 • 08 – Same as Method 01 • U1 – A specific price procedure is used to determine the

purchase price. The specific pricing procedure sets the purchase price based on the Moving Average Price. If a site is not specified then the Moving Average Price will be for the Distribution Centre 1100 If a site is specified then the Moving Average Price will be for the specified site.

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Sales Price Determination

Seq

Note: If you have selected Sales Price Determination Sequence 04 or 05 you will be asked to enter the percentage change or the absolute value / currency change after executing this transaction

- Calculating the margin (gross / net) or the actual mark-up from the sales and purchase price is also part of the sales price determination. There are various ways to determine the sales price. The options are: • 01 – Calculate the sales price from the planned markup. The

planned markup is maintain by merchandizing category in condition ZAMG

• 02 – Adopt the current sales price and adjust the margins • 03 – Adopt the sales price from another field in the price

calculation, for example you take into account a competitors price that you keep track of and maintain in the system

• 04 – Allows you to set the sales price based on a percentage change of a reference field. For example if the reference field is the initial price this can be used to reduce the price for seasonal articles)

• 05 – As above, but you set an absolute change instead of a percentage change

• 06 – Method 02, if sales price cannot be found then use method 01.

At UFA option 02 is usually selected. You can set the system to default 02, by setting the parameter ID EVV = 02


Display Options: These options define how the price calculation results are displayed

-

-

List Group

-

This controls what data is displayed at the header and the item level The choices are: • A - The material data (for example, the material description) is

displayed in the header section of the pricing table. The selected organizational levels are displayed as pricing items in the table. If several materials have been selected, a screen appears for every material

• B- The pricing level data appears in the header section of the pricing table. The selected materials are displayed as pricing items in the table

For every pricing level selected, a screen appears.

List Variant

- This controls which fields are displayed at the item level.

Step 3: Click Execute

Step 4: If you have selected Sales Price Determination Sequence 04 or 05 you will be asked to enter the percentage change or the absolute value / currency change.



Depending on the list variant that has been selected the following fields may be displayed:

Distr. - Pricing Level / Organization Level

Uni - Sales Unit of Measure. All sales prices refer to the sales Unit of Measure.

Vendor - Primary / default vendor for the article

DCrcy - Purchase Order Currency

Basic PP - Basic Purchase Price. As we are setting the Basic Purchase Price to the Retail MAC then this will also be the sames as the Net / Net

Local - Local Currency. This is the currency of the organization level defined in the Ditr. Column

Pl Ven Net - Planned Vendor Net. This is no longer used.

Pl Log C - Planned Logistics Costs. This is no longer used.

NRC nt/nt - Net Retail Cost. This is starting point that the system used to determine the sales price

Pl mg (%) - Planned Margin Percentage. Retail Planned Margin / 100 - Retail Planned Margin

Marg % - Markup Amount / Gross Sales Price

MrkUp (Amt) - Sales Price – Net Retail Cost

Final Pr. - Sales Price

FinalPrOld - Old Sales Price

Mrg%OldRet - Margin % using Old Sales Price

Old NRC - Old Net Retail Cost

Old Mg (%) - Markup Up Amount based on Old Net Retail Cost / Gross Sales Price

Initial Price - Initial Price

Sug Price. - Suggested Price


Review How Purchase Price Was Determined

Step 1: Click

The following screen is displayed

The conditions displayed are:

-

-

PB00 = Gross Price

-

This represents the purchase price from the vendor This is the purchase price that will be used when a purchase order is created It does not necessarily include all costs to purchase the article.

ZRMC = Retail MAC - This represents the landed cost at the DC (or site if you are working with site specific sales prices)

Step 2: Click to return to the previous screen



Review How Sales Price Was Determined

Step 1: Click


The conditions displayed are:

ZALU = VKP Lubricants Markup

- The planned marked up for the lubricant articles

ZAMG = Retail Plnd Margin

- The planned retail margin by merchandizing category.

EKNN = Net / Net - This value is copied from the purchase price and is equal to the Retail MAC.

AUFX = Retail Margin - The calculated retail margin using the Net / Net and Sales Price condition values. (Sales Price – Net/Net ) / Net/Net

DIFF = Rounding Off - Used for capture any rounding differences.

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VKP0 = Sales Price - This is sales price that the system is suggesting. How this value is determined is dependent on the sales price determination sequence selected on the initial price. For example if you selected: • 01 – The sales price is the calculated from the net /

net price and the planned margin • 02 – The sales price is the current sales price in the

system. The margin as been adjusted in this case.

VKP1 = Original Sales Price

- This is the current sales price

ZAIV = Initial Sales Price - This is the initial sales price. This will be the Original Price; if the Original Sales Price is not specified then this will be the Sales Price; if the Sales Price is not specified it will be the calculated Retail Price. This is one of the reference fields that can be used to determine the new sales price if you have selected sales price determination sequence 03 or 04.

ZARC Net Repl Cost - Replacement Cost

ZAOM Old Margin% This is equal to (Sales Price – Net Repl Cost) / Sales Price

Step 2: Click to return to the previous screen



To move the columns across the screen you can use Based on the List Group you can use to move between the different groupings. If you choose List Group: 1. Then you will move between articles 2. Then you will move between organization levels The text below will shows the user which grouping of the total groupings that is being viewed:


Change a set of price calculation values by a consistent amount

Step 1: Select the check box to the left of the price calculation lines that you wish to change

Not all fields can be changed

Step 2: Click

If the field can be changed, the following screen is displayed:

If the field is a:

Percentage - You will be prompted to enter the new percentage value

Value - You will be prompted to enter a new value, a percentage change, or an absolute change: Enter the value


Step 3: Click Copy

Note: Once the changes have been applied then the defined rounding rule will be applied. The rounding rule defines how the price is to be rounded, for example to nearest 99 cent value. The new margin calculations will be based on the rounded value.


Post the new price calculation

Step 1: Select the line items that you want to save using the check box to the left

Step 2: To review which conditions will be updated click

The following screen is displayed: Click on the various tabs to review:

Organization Displays the organization levels, the reference site and purchasing information

Sales Price Displays sales pricing information including: Current price Associated validity period (current price) Key combination that would is to maintain the current price New price Associated validity period (new price) Key combination used to maintain the new price

Update The displays the list of conditions that will be updated on posting the pricing calculations.


Step 3: Click Save

The pricing document will be saved in release status (Status = C) and any prices will

be updated To save the price calculation without posting updates the pricing conditions then

select Menu Option: Pricing Table > Create Pricing Document. This will save the pricing document in an unreleased status. (Status A). Use

transaction VKP7 to display the document, or VKP6 to change and release the pricing document.


sap sd - create, change, display price calculation

Documents

new price calculation

price calculation article

purchase price

sale price

existing sales price

sales price sales organization

price list sites

change version