sap supplier portal guideline.pdf
TRANSCRIPT
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 1 of 15
REGISTRATION FORM GUIDELINE
The supplier registration guidelines are set to ensure the relevant field is completed and the required information are entered correctly All applicants are required to provide all the necessary documents to support and validate the information given Prior to registering online you are advised to scan all the relevant supporting documents in accordance to your respective business type as specified in Annex 1 This is to assist a smooth registration process flow whereby all relevant documents are in order and ready to be attached towards the end of online registration process
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 2 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
THE SUPPLIER REGISTRATION FORM
USERNAME AND PASSWORD
The username and password are to be created by the applicant with a minimum of 8 alphanumeric characters
NAME OF COMPANY
This refers to the full name of the company that is registered in the certificate of registration of business name (section 16 amp 17) and the certificate of incorporation
FULL OFFICE ADDRESS
This refers to the full address stated in the registrar of companies memorandum of association registrar of business names of which the company is incorporated in
CORRESPONDENCE ADDRESS
The preferred mailing address that is different from the full office address
DETAILS OF CONTACT PERSON
The name and the designation of the individual who will act as a focal point for all form of communication that would be directed to in the event there is any need to communicate to
CONTACT NUMBER
This refers to the telephone number (preferable a cell phone) that can easily reach the authorised representative in the event the company needs any direct communication
FAX NO
The companyrsquos preferred facsimile number which will be used to receive documents
EMAIL ADDRESS
The electronic mailing address - for any means of information to be sent to if and when there is a need of communication through emails arises
AUTHORISED REPRESENTATIVE
Details of individual(s) minimum of 2 representatives that are authorised to be the third party to represent on behalf of the company for tender collection Authorisation letter to be attached stating the consent for the selected individual to act as representative of the company and signed by business owners The name of the individuals must bring along their identification card when collecting tender documents
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 3 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION B COMPANY DETAILS
DATE OF INCORPORATION
The date of incorporation is the date at which is stated in the certificate of incorporation or the date of establishment in the registrar of companies or registrar of business names at which the company was incorporated in
COUNTRY OF INCORPORATION
The country of incorporation refers to the country at which the company was formedcreated or the country of which the registrar of companies in particular was incorporated in
OWNERSHIP
Select and tick the ownership of the business This should be in line with the certificate of incorporationestablishment or memorandum of association or in the registrar of companies
SHAREHOLDERSHIP OF THE JOINT VENTURE COMPANY
This section should only be filled in if Joint venture is ticked from the above If the company to be registered is JV please illustrate the division of ownership of the said JV Company This has to be in line with the certificate stated in the allotment of shares
PROPRIETORPARTNERSSHAREHOLDERS DETAILSDIRECTOR DETAILS
Detail of individuals stated in the certificates Name should be consistent with the relevant certificates attached ie section 16 amp 17
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 4 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION C REFERENCE
Briefly state the company details of which products and services that have been supplied or provided to for the past one year including the existing company
List of products and services should be in point form and state the duration of supplying and providing these products and services Expiry date is to be stated if company holds an existing contractagreement
REGISTRATION WITH OTHER MINISTRY DEPARTMENT GOVERNMENTAL AGENCY (EG CONSTRUCTION DES ETC) List down the name of ministry and the department as well as the contact details of the person your company is liaising with Requirement to attach a certified copy of certificate(s) listed and ensure all the certificates stated are still valid and certified as true copy by a director of your company
COMPANY HEALTH SECURITY SAFETY AND ENVIRONMENT PROFILE
Please provide all Health Security Safety and Environment (HSSE) related documents and information should your company have any
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 5 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION D FAMILY MEMBERS OR SPOUSES THAT ARE EMPLOYEES OF BRUNEI METHANOL COMPANY
Parties are encouraged to give full and frank disclosure of any form of relationship with the companyrsquos employees The company must submit their names and department they are currently in
SUPPLIER BANK DETAILS
BANK NAME
The name of the bank that the supplier intend to use in the event there are any contracts or any forms of procurement between the supplier and Brunei Methanol Company
BANK ADDRESS
This entails the banking address where the particular account was formed The name of the country where the account was opened should also be stated
ACCOUNT NUMBER
The bank account number of which transactional activities will take place in the event if there are payments from both parties to be made
SWIFT CODE
The swift code is a banking identification number used for the transaction
AUTHORISED SIGNATORIES
In the event the company chooses to give power of attorney to an employee other than the business owner or partners a copy of the letter stating the power of attorney or a signed letter from the company stating the agreement between the two parties (namely the company and the authorised signatory) must be submitted together with the registration form
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 6 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION E Please tick the service and product category to be supplied and provided by your company If intended products amp services to be supplied not listed in Section E please specify on the others on the specification of the material or scope of work or services
SECTION F DECLARATION
The Declaration is to be read signed by the owner of the company or local partner for Joint Companies stamped by company chop
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 7 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
INSTRUCTION FOR ONLINE REGISTRATION BMC Supplier Portal Page can be accessible at httpsupplierbrunei-methanolcom
bull All mandatory fields marked with asterisk () are required to be filled in order to complete registration
bull All necessary supporting documents are required to be attached using PDF format bull Prior to registering users are advised to read through this guideline
Supplier Registration Form
1 Fill in all mandatory fields including necessary information and click lsquoContinuersquo
2 Click lsquoAdd Rowrsquo to add additional currency
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 8 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
3 Click lsquoAdd Rowrsquo button should you require adding authorized representative information else click lsquoContinuersquo button
4 Fill in all necessary information before continue to next step by click lsquoContinuersquo button Different lsquoNature of Businessrsquo chosen will affect the list of the required document to be attached
5 Click lsquoAdd Rowrsquo button again should you wish to add another proprietorpartnersshareholders details else click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 2 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
THE SUPPLIER REGISTRATION FORM
USERNAME AND PASSWORD
The username and password are to be created by the applicant with a minimum of 8 alphanumeric characters
NAME OF COMPANY
This refers to the full name of the company that is registered in the certificate of registration of business name (section 16 amp 17) and the certificate of incorporation
FULL OFFICE ADDRESS
This refers to the full address stated in the registrar of companies memorandum of association registrar of business names of which the company is incorporated in
CORRESPONDENCE ADDRESS
The preferred mailing address that is different from the full office address
DETAILS OF CONTACT PERSON
The name and the designation of the individual who will act as a focal point for all form of communication that would be directed to in the event there is any need to communicate to
CONTACT NUMBER
This refers to the telephone number (preferable a cell phone) that can easily reach the authorised representative in the event the company needs any direct communication
FAX NO
The companyrsquos preferred facsimile number which will be used to receive documents
EMAIL ADDRESS
The electronic mailing address - for any means of information to be sent to if and when there is a need of communication through emails arises
AUTHORISED REPRESENTATIVE
Details of individual(s) minimum of 2 representatives that are authorised to be the third party to represent on behalf of the company for tender collection Authorisation letter to be attached stating the consent for the selected individual to act as representative of the company and signed by business owners The name of the individuals must bring along their identification card when collecting tender documents
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 3 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION B COMPANY DETAILS
DATE OF INCORPORATION
The date of incorporation is the date at which is stated in the certificate of incorporation or the date of establishment in the registrar of companies or registrar of business names at which the company was incorporated in
COUNTRY OF INCORPORATION
The country of incorporation refers to the country at which the company was formedcreated or the country of which the registrar of companies in particular was incorporated in
OWNERSHIP
Select and tick the ownership of the business This should be in line with the certificate of incorporationestablishment or memorandum of association or in the registrar of companies
SHAREHOLDERSHIP OF THE JOINT VENTURE COMPANY
This section should only be filled in if Joint venture is ticked from the above If the company to be registered is JV please illustrate the division of ownership of the said JV Company This has to be in line with the certificate stated in the allotment of shares
PROPRIETORPARTNERSSHAREHOLDERS DETAILSDIRECTOR DETAILS
Detail of individuals stated in the certificates Name should be consistent with the relevant certificates attached ie section 16 amp 17
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 4 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION C REFERENCE
Briefly state the company details of which products and services that have been supplied or provided to for the past one year including the existing company
List of products and services should be in point form and state the duration of supplying and providing these products and services Expiry date is to be stated if company holds an existing contractagreement
REGISTRATION WITH OTHER MINISTRY DEPARTMENT GOVERNMENTAL AGENCY (EG CONSTRUCTION DES ETC) List down the name of ministry and the department as well as the contact details of the person your company is liaising with Requirement to attach a certified copy of certificate(s) listed and ensure all the certificates stated are still valid and certified as true copy by a director of your company
COMPANY HEALTH SECURITY SAFETY AND ENVIRONMENT PROFILE
Please provide all Health Security Safety and Environment (HSSE) related documents and information should your company have any
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 5 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION D FAMILY MEMBERS OR SPOUSES THAT ARE EMPLOYEES OF BRUNEI METHANOL COMPANY
Parties are encouraged to give full and frank disclosure of any form of relationship with the companyrsquos employees The company must submit their names and department they are currently in
SUPPLIER BANK DETAILS
BANK NAME
The name of the bank that the supplier intend to use in the event there are any contracts or any forms of procurement between the supplier and Brunei Methanol Company
BANK ADDRESS
This entails the banking address where the particular account was formed The name of the country where the account was opened should also be stated
ACCOUNT NUMBER
The bank account number of which transactional activities will take place in the event if there are payments from both parties to be made
SWIFT CODE
The swift code is a banking identification number used for the transaction
AUTHORISED SIGNATORIES
In the event the company chooses to give power of attorney to an employee other than the business owner or partners a copy of the letter stating the power of attorney or a signed letter from the company stating the agreement between the two parties (namely the company and the authorised signatory) must be submitted together with the registration form
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 6 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION E Please tick the service and product category to be supplied and provided by your company If intended products amp services to be supplied not listed in Section E please specify on the others on the specification of the material or scope of work or services
SECTION F DECLARATION
The Declaration is to be read signed by the owner of the company or local partner for Joint Companies stamped by company chop
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 7 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
INSTRUCTION FOR ONLINE REGISTRATION BMC Supplier Portal Page can be accessible at httpsupplierbrunei-methanolcom
bull All mandatory fields marked with asterisk () are required to be filled in order to complete registration
bull All necessary supporting documents are required to be attached using PDF format bull Prior to registering users are advised to read through this guideline
Supplier Registration Form
1 Fill in all mandatory fields including necessary information and click lsquoContinuersquo
2 Click lsquoAdd Rowrsquo to add additional currency
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 8 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
3 Click lsquoAdd Rowrsquo button should you require adding authorized representative information else click lsquoContinuersquo button
4 Fill in all necessary information before continue to next step by click lsquoContinuersquo button Different lsquoNature of Businessrsquo chosen will affect the list of the required document to be attached
5 Click lsquoAdd Rowrsquo button again should you wish to add another proprietorpartnersshareholders details else click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 3 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION B COMPANY DETAILS
DATE OF INCORPORATION
The date of incorporation is the date at which is stated in the certificate of incorporation or the date of establishment in the registrar of companies or registrar of business names at which the company was incorporated in
COUNTRY OF INCORPORATION
The country of incorporation refers to the country at which the company was formedcreated or the country of which the registrar of companies in particular was incorporated in
OWNERSHIP
Select and tick the ownership of the business This should be in line with the certificate of incorporationestablishment or memorandum of association or in the registrar of companies
SHAREHOLDERSHIP OF THE JOINT VENTURE COMPANY
This section should only be filled in if Joint venture is ticked from the above If the company to be registered is JV please illustrate the division of ownership of the said JV Company This has to be in line with the certificate stated in the allotment of shares
PROPRIETORPARTNERSSHAREHOLDERS DETAILSDIRECTOR DETAILS
Detail of individuals stated in the certificates Name should be consistent with the relevant certificates attached ie section 16 amp 17
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 4 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION C REFERENCE
Briefly state the company details of which products and services that have been supplied or provided to for the past one year including the existing company
List of products and services should be in point form and state the duration of supplying and providing these products and services Expiry date is to be stated if company holds an existing contractagreement
REGISTRATION WITH OTHER MINISTRY DEPARTMENT GOVERNMENTAL AGENCY (EG CONSTRUCTION DES ETC) List down the name of ministry and the department as well as the contact details of the person your company is liaising with Requirement to attach a certified copy of certificate(s) listed and ensure all the certificates stated are still valid and certified as true copy by a director of your company
COMPANY HEALTH SECURITY SAFETY AND ENVIRONMENT PROFILE
Please provide all Health Security Safety and Environment (HSSE) related documents and information should your company have any
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 5 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION D FAMILY MEMBERS OR SPOUSES THAT ARE EMPLOYEES OF BRUNEI METHANOL COMPANY
Parties are encouraged to give full and frank disclosure of any form of relationship with the companyrsquos employees The company must submit their names and department they are currently in
SUPPLIER BANK DETAILS
BANK NAME
The name of the bank that the supplier intend to use in the event there are any contracts or any forms of procurement between the supplier and Brunei Methanol Company
BANK ADDRESS
This entails the banking address where the particular account was formed The name of the country where the account was opened should also be stated
ACCOUNT NUMBER
The bank account number of which transactional activities will take place in the event if there are payments from both parties to be made
SWIFT CODE
The swift code is a banking identification number used for the transaction
AUTHORISED SIGNATORIES
In the event the company chooses to give power of attorney to an employee other than the business owner or partners a copy of the letter stating the power of attorney or a signed letter from the company stating the agreement between the two parties (namely the company and the authorised signatory) must be submitted together with the registration form
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 6 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION E Please tick the service and product category to be supplied and provided by your company If intended products amp services to be supplied not listed in Section E please specify on the others on the specification of the material or scope of work or services
SECTION F DECLARATION
The Declaration is to be read signed by the owner of the company or local partner for Joint Companies stamped by company chop
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 7 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
INSTRUCTION FOR ONLINE REGISTRATION BMC Supplier Portal Page can be accessible at httpsupplierbrunei-methanolcom
bull All mandatory fields marked with asterisk () are required to be filled in order to complete registration
bull All necessary supporting documents are required to be attached using PDF format bull Prior to registering users are advised to read through this guideline
Supplier Registration Form
1 Fill in all mandatory fields including necessary information and click lsquoContinuersquo
2 Click lsquoAdd Rowrsquo to add additional currency
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 8 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
3 Click lsquoAdd Rowrsquo button should you require adding authorized representative information else click lsquoContinuersquo button
4 Fill in all necessary information before continue to next step by click lsquoContinuersquo button Different lsquoNature of Businessrsquo chosen will affect the list of the required document to be attached
5 Click lsquoAdd Rowrsquo button again should you wish to add another proprietorpartnersshareholders details else click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 4 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION C REFERENCE
Briefly state the company details of which products and services that have been supplied or provided to for the past one year including the existing company
List of products and services should be in point form and state the duration of supplying and providing these products and services Expiry date is to be stated if company holds an existing contractagreement
REGISTRATION WITH OTHER MINISTRY DEPARTMENT GOVERNMENTAL AGENCY (EG CONSTRUCTION DES ETC) List down the name of ministry and the department as well as the contact details of the person your company is liaising with Requirement to attach a certified copy of certificate(s) listed and ensure all the certificates stated are still valid and certified as true copy by a director of your company
COMPANY HEALTH SECURITY SAFETY AND ENVIRONMENT PROFILE
Please provide all Health Security Safety and Environment (HSSE) related documents and information should your company have any
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 5 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION D FAMILY MEMBERS OR SPOUSES THAT ARE EMPLOYEES OF BRUNEI METHANOL COMPANY
Parties are encouraged to give full and frank disclosure of any form of relationship with the companyrsquos employees The company must submit their names and department they are currently in
SUPPLIER BANK DETAILS
BANK NAME
The name of the bank that the supplier intend to use in the event there are any contracts or any forms of procurement between the supplier and Brunei Methanol Company
BANK ADDRESS
This entails the banking address where the particular account was formed The name of the country where the account was opened should also be stated
ACCOUNT NUMBER
The bank account number of which transactional activities will take place in the event if there are payments from both parties to be made
SWIFT CODE
The swift code is a banking identification number used for the transaction
AUTHORISED SIGNATORIES
In the event the company chooses to give power of attorney to an employee other than the business owner or partners a copy of the letter stating the power of attorney or a signed letter from the company stating the agreement between the two parties (namely the company and the authorised signatory) must be submitted together with the registration form
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 6 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION E Please tick the service and product category to be supplied and provided by your company If intended products amp services to be supplied not listed in Section E please specify on the others on the specification of the material or scope of work or services
SECTION F DECLARATION
The Declaration is to be read signed by the owner of the company or local partner for Joint Companies stamped by company chop
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 7 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
INSTRUCTION FOR ONLINE REGISTRATION BMC Supplier Portal Page can be accessible at httpsupplierbrunei-methanolcom
bull All mandatory fields marked with asterisk () are required to be filled in order to complete registration
bull All necessary supporting documents are required to be attached using PDF format bull Prior to registering users are advised to read through this guideline
Supplier Registration Form
1 Fill in all mandatory fields including necessary information and click lsquoContinuersquo
2 Click lsquoAdd Rowrsquo to add additional currency
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 8 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
3 Click lsquoAdd Rowrsquo button should you require adding authorized representative information else click lsquoContinuersquo button
4 Fill in all necessary information before continue to next step by click lsquoContinuersquo button Different lsquoNature of Businessrsquo chosen will affect the list of the required document to be attached
5 Click lsquoAdd Rowrsquo button again should you wish to add another proprietorpartnersshareholders details else click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 5 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION D FAMILY MEMBERS OR SPOUSES THAT ARE EMPLOYEES OF BRUNEI METHANOL COMPANY
Parties are encouraged to give full and frank disclosure of any form of relationship with the companyrsquos employees The company must submit their names and department they are currently in
SUPPLIER BANK DETAILS
BANK NAME
The name of the bank that the supplier intend to use in the event there are any contracts or any forms of procurement between the supplier and Brunei Methanol Company
BANK ADDRESS
This entails the banking address where the particular account was formed The name of the country where the account was opened should also be stated
ACCOUNT NUMBER
The bank account number of which transactional activities will take place in the event if there are payments from both parties to be made
SWIFT CODE
The swift code is a banking identification number used for the transaction
AUTHORISED SIGNATORIES
In the event the company chooses to give power of attorney to an employee other than the business owner or partners a copy of the letter stating the power of attorney or a signed letter from the company stating the agreement between the two parties (namely the company and the authorised signatory) must be submitted together with the registration form
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 6 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION E Please tick the service and product category to be supplied and provided by your company If intended products amp services to be supplied not listed in Section E please specify on the others on the specification of the material or scope of work or services
SECTION F DECLARATION
The Declaration is to be read signed by the owner of the company or local partner for Joint Companies stamped by company chop
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 7 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
INSTRUCTION FOR ONLINE REGISTRATION BMC Supplier Portal Page can be accessible at httpsupplierbrunei-methanolcom
bull All mandatory fields marked with asterisk () are required to be filled in order to complete registration
bull All necessary supporting documents are required to be attached using PDF format bull Prior to registering users are advised to read through this guideline
Supplier Registration Form
1 Fill in all mandatory fields including necessary information and click lsquoContinuersquo
2 Click lsquoAdd Rowrsquo to add additional currency
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 8 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
3 Click lsquoAdd Rowrsquo button should you require adding authorized representative information else click lsquoContinuersquo button
4 Fill in all necessary information before continue to next step by click lsquoContinuersquo button Different lsquoNature of Businessrsquo chosen will affect the list of the required document to be attached
5 Click lsquoAdd Rowrsquo button again should you wish to add another proprietorpartnersshareholders details else click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 6 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
SECTION E Please tick the service and product category to be supplied and provided by your company If intended products amp services to be supplied not listed in Section E please specify on the others on the specification of the material or scope of work or services
SECTION F DECLARATION
The Declaration is to be read signed by the owner of the company or local partner for Joint Companies stamped by company chop
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 7 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
INSTRUCTION FOR ONLINE REGISTRATION BMC Supplier Portal Page can be accessible at httpsupplierbrunei-methanolcom
bull All mandatory fields marked with asterisk () are required to be filled in order to complete registration
bull All necessary supporting documents are required to be attached using PDF format bull Prior to registering users are advised to read through this guideline
Supplier Registration Form
1 Fill in all mandatory fields including necessary information and click lsquoContinuersquo
2 Click lsquoAdd Rowrsquo to add additional currency
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 8 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
3 Click lsquoAdd Rowrsquo button should you require adding authorized representative information else click lsquoContinuersquo button
4 Fill in all necessary information before continue to next step by click lsquoContinuersquo button Different lsquoNature of Businessrsquo chosen will affect the list of the required document to be attached
5 Click lsquoAdd Rowrsquo button again should you wish to add another proprietorpartnersshareholders details else click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 7 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
INSTRUCTION FOR ONLINE REGISTRATION BMC Supplier Portal Page can be accessible at httpsupplierbrunei-methanolcom
bull All mandatory fields marked with asterisk () are required to be filled in order to complete registration
bull All necessary supporting documents are required to be attached using PDF format bull Prior to registering users are advised to read through this guideline
Supplier Registration Form
1 Fill in all mandatory fields including necessary information and click lsquoContinuersquo
2 Click lsquoAdd Rowrsquo to add additional currency
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 8 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
3 Click lsquoAdd Rowrsquo button should you require adding authorized representative information else click lsquoContinuersquo button
4 Fill in all necessary information before continue to next step by click lsquoContinuersquo button Different lsquoNature of Businessrsquo chosen will affect the list of the required document to be attached
5 Click lsquoAdd Rowrsquo button again should you wish to add another proprietorpartnersshareholders details else click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 8 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
3 Click lsquoAdd Rowrsquo button should you require adding authorized representative information else click lsquoContinuersquo button
4 Fill in all necessary information before continue to next step by click lsquoContinuersquo button Different lsquoNature of Businessrsquo chosen will affect the list of the required document to be attached
5 Click lsquoAdd Rowrsquo button again should you wish to add another proprietorpartnersshareholders details else click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 9 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
6 Click lsquoAdd Rowrsquo button again should you wish to add another directorrsquos details else click lsquoContinuersquo button
7 Click lsquoAdd Rowrsquo to key in references details
8 Click lsquoAdd Rowrsquo to key in registration with other ministrydepartmentgovernment agency details
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 10 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
9 Fill in all necessary information and attach the necessary documents before continuing the next step by click lsquoContinuersquo button
10 Click lsquoAdd Rowrsquo to key in family members or spouses that is employees of BMC
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 11 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
11 Click lsquoAdd Rowrsquo to key in vendor bank details At least one vendor bank details must be keyed in
12 Click lsquoAdd Rowrsquo to key in authorized signatory details At least one authorized signatory details must be keyed in Please remind that you only can attach image file (jpg png gif pdf) for signature sample
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 12 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
13 Tick the checkbox for the productsservices to be provided Then click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 13 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
14 You are required to attach all necessary documents listed under the document checklist and tick the checkbox after all relevant attachments have been completed Please be reminded to attach documents in PDF format and click lsquoContinuersquo button
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 14 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
15 Click lsquoherersquo to print the completed Supplierrsquos Registration Form as shown above
16 Once the registration form is printed suppliers are required to chop sign scan and convert it into PDF file This is to be attached to the portal as below and click lsquoSubmitrsquo button
17 Upon successful submission of the Supplier Registration the result of the application shall be notified via email The registered supplier shall be given a valid Login Password to enable the supplier to access the web portal
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
SUPPLIER REGISTRATION GUIDELINES
Document No
BMCFMDG-001
Page 15 of 15
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
18 Suppliers shall be able to login the web portal by clicking ldquoLoginrdquo at main page
END
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 1 of 3 Hardcopy documents are not controlled unless stamped ldquoControlled Copy
FAQs General
1) What is BMC supplier portal and what does it do Registered vendors will have better access and efficient interaction to BMCrsquos purchasing needs Additionally registered vendors can update current information on their companyrsquos profile goods and services they are providing The portal will also serve to advertise and submit quotes simultaneously through the portal and avoid long waiting time for physical quotation to come through Furthermore registered vendors will also be able to keep track on the status for the whole procurement process This ensures efficiency and the avoidance of time-lag between the processes involved in the overall purchasing activities
2) How much does it cost to register as a supplier
Registration and usage of supplier portal is free of charge
3) How can I register my company Ensure you have fulfilled the criteria below- Internet access a valid email address and a valid business registration You may then proceed with registration by clicking this link
4) What are the necessary documentation needed in order to be qualified for registration
process Required documentations are depending on your companyrsquos business registration status Click here to refer the list of documents to be attached
5) Is there any quick guide on how to use the portal
User guide can be downloaded here
6) How do I ensure I have entered the correct requested information for each field Explanation for each of the requested information can be downloaded here
7) How do I update my company profile should I expand my productservices
You log in the supplier portal and update by checking the additional products services checkbox
8) I am registered as sole proprietary Do I need to change should my business registration status change Yes You need to resubmit your application
9) I am already BMCrsquos existing vendors and have previously submitted the registration form (hard copy) and its required documentations do i still need to register online Yes Existing vendors are required to officially register online and provide the necessary attachments Follow the instruction provided here to consider your company BMC registered supplier
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 2 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQs Getting Registered
1) Can I register two Companies at the same time No
2) How long should I wait for the reply on the status of my registration
A month from the submission date of your application
3) How do I check the status of my request You will receive an email form BMC when your request is approved or rejected
4) Can I upload attachment
Yes It is mandatory for all suppliers to upload the necessary attachments with fields marked asterisk
5) What is the maximum file size I can upload and in what format should I upload my documents 5MB for each document and file type should be in PDF format
6) Who may I contact if I need support or clarification in registration Procurement support 3229300 ext 135 (Mon ndash Fri 800 am - 1130 am) Or email at supplierbrunei-methanolcom
7) If my Company is not shortlisted how long should I wait before trying to register again The company can register again as soon as your company can fulfill the required criteria Eg supplier not shortlisted due to insufficient invalid documentation Once supplier submits required valid documentation then supplier can re-register
8) Can I attach quotation of the products and services during my registration
No You can only send quotation upon requests from BMC Such request will be notified through email or the supplier portal public wall
9) Do I have to enter information for all steps at one go
Yes
10) Do I have a time limit to register my Company in BMC supplier portal Yes Idling time will be limited to 10 minutes supplier will have to register again after the idling session expires Therefore it is important to have the required documents scanned and ready for attachment
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
FAQS
SUPPLIER PORTAL REGISTRATION
Document No
BMCFMDG-001
Page 3 of 3
Hardcopy documents are not controlled unless stamped ldquoControlled Copyrdquo
FAQS Login
1) Where can I get my username and password
You are required to create your own username and password at the first registration page Once you have successfully registered an automated reply will be e-mail to supplier e-mail inbox
2) What is the required password length A minimum of 8 alphanumeric characters
3) I should have received e-mail from BMC but I canrsquot find it inside my E-Mail Inbox Ensure that brunei-methanolcom domain is not registered as a Spam inside your E-mail settings
4) I forgot my password how can I reset my password Supplier may click here to reset their password
5) What are the requirements to access BMC Supplier portal Internet Explorer 8 or above is preferred
6) Upon completing the registration will my Company be awarded for business
Upon successful registration your company will be listed under BMC registered vendors Only registered vendors will receive quotation requests from BMC via email depending on your respective servicesproducts provided Successful suppliers will be notified once necessary technical and commercial evaluation has been made by the company
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE
REPRESENT THE REQUIRED DOCUMENTS TO BE ATTACHED WITH REGISTRATION FORM IN ACCORDANCE TO TYPE OF BUSINESS
PRV PLC PRT SP COOP INT JV
COPY OF BUSINESS REGISTRATION FORM(SECTIONS 16 amp 17 CERTIFICATE)
COPY OF CONSTITUTION
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTNERSHIP AGREEMENT
COPY OF JOINT VENTURE AGREEMENT
COPY OF CERTIFICATE OF INCORPORATION
COPY OF PARTICULARS OF DIRECTORS OR MANAGERS (As per COMPANIES ACT CAP 39 ie FORM X)
COPY OF MEMORANDUM OF ASSOCIATION
COPY OF NOTICE OF CHANGE IN THE SITUATIONOF THE REGISTERED OFFICE (WHEN APPLICABLE)
COPY OF IDENTITY CARDPASSPORT OF PROPRIETORPARTNERSSHAREHOLDERS
COPY OF IDENTITY CARDPASSPORT OF AUTHORISED REPRESENTATIVE
ORIGINAL THIRD PARTY MANDATE LETTER FOR THEAUTHORISED REPRESENTATIVE
DOCUMENTS TO BE ATTACHED
DOCUMENTS CHECKLIST FOR VENDOR REGISTRATION
TYPE OF BUSINESS
Annex 1
AUTHORISED REPRESENTATIVE
LIST OF PRODUCT AND SPECIFICATION PROVIDED (IF ANY)
COPY OF CERTIFICATES FOR ANY REGISTRATION WITH GOVERNMENT MINISTRYDEPARTMENTAGENCY (IF ANY)
SIGNATURE SAMPLE OF AUTHORISED SIGNATORY
PRV - PRIVATE COMPANY PRT- PARTNERSHIP SP- SOLEPROPRIETOR PLC - PUBLIC LIMITED COMPANYCOOP - COOPERATIVE INT - INTERNATIONAL JV-JOINT VENTURE