sap user manual for hraw - raw material.pdf
DESCRIPTION
SAP User Manual Maintain Material Master for HRAW - Raw materialTRANSCRIPT
SAP – Material Management (MM) Module
MMIM1021 – IM: Maintain Material Master for HRAW – Raw Material
Submit Date, 21-May-04 Internal Use
© Copyright @ 2004 Holcim Services (Asia) Ltd.
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Document Control Document Name BPP Document: MMIM1021 – MM: Maintain Material Master for for HRAW –
Raw Material Author BPP Re-Documentation Team File Name & Path Created 21-May-04 Last Edited 1-Jun-04 Printed on 22-Nov-04
Version Revision Date Revision Description Author Sign-off 1.0 First modified documentation NIIT-MM Team 2.0 19-Nov-04 Reviewed document by HSEA
MM functional team HSEA-MM
Document Approval
Role Name Signature Date HSEA’s Training and web TECHNOLOGY Manager
Rawee Chaimongkol
HSEA’s Senior IT Training Specialist
Kathaleeya Srivoranart
Distribution List
Role Name Signature Date
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Table of Contents OVERVIEW .......................................................................................................................................... 4
TRIGGER............................................................................................................................................. 4 TIPS AND TRICKS................................................................................................................................. 4
PROCEDURAL STEPS ....................................................................................................................... 5 1. CREATE MATERIAL MASTER HRAW – RAW MATERIAL............................................................... 5 2. CHANGE MATERIAL MASTER HRAW – RAW MATERIAL ............................................................ 28 3. DISPLAY MATERIAL MASTER HRAW – RAW MATERIAL ............................................................ 33
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Overview
Trigger The Material Master to be created for every material that a company procures or produces, stores, and sells.
Business Process Procedure Overview Material Master contains the information on all the materials. It is the company's central source for retrieving material-specific data. This information is stored in individual material master records.
Input Comment Physical characteristics Physical characteristics include unit of measurement, size,
volume etc. Requirement details Requirement details are, How the material is required?, How
much it is required and maximum ordering and stock quantity planned delivery time by the supplier etc.
Accounting details Material price, its valuation class, Currency used to purchase the material etc.
Storage conditions Maximum storage period, storage climatic conditions, self life expiration time etc.
Output / Results Comment Material Data Complete details of the material created and maintained in a
single database file i.e. Central repository of the material.
Tips and Tricks
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Procedural Steps
1. Create Material Master HRAW – Raw Material
1.1. Access transaction by Via Menu Logistics > Material Management > Material Master
Material > Create (general) > Immediately Via Transaction Code MM01
Fig–01
Key T-Code, MM01
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1.2. On screen “Create Material (Initial Screen)”, enter information in the fields as specified in the table below:
Fig–02
Field Name Description R/O/C/D User Action and Values
Material Material Number R Enter the Material Number as per your company’s standard
Industry sector Industry Type R Select your Industry sector from dropdown menu
Material type Material Type (Raw/Semi Finished/ Finished/etc.)
R Select Material type from dropdown menu
Copy from Material
Material number to use copy
O Enter material number if you want to copy existing material
Press ENTER or click on
button Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.3. On pop-up window “Select view(s)”, select the box in which this material must be maintained.
Fig–03
Field Name Description R/O/C/D User Action and Values
Select View(s) (View selection Box)
Selection of views (screens) for data entry.
R Select the views you want to maintain for this material. If you
want select all screens press
Press ENTER or click on button Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.4. On pop-up window “Organization Levels”, enter the organization level in which material must be maintained.
Fig–04
Field Name Description R/O/C/D User Action and Values
Plant Plant for which the material is to be created.
R Enter the Plant Name or Number
Storage Location Storage Location for which the material is to be created.
R Enter the storage Location Name or Number
Press ENTER or click
on button Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.5. On screen “Create Material <Material Code>”, maintain information for basic data1 of material as specified in the table below:
Fig–05
Field Name Description R/O/C/D User Action and Values
Material Description of the material. R Enter meaningful description of the material
Base unit of measure
Unit of measurement in which the material is measured.
R Enter the Base unit of measure
Material group Materials having similar properties are grouped together for Accounting purpose.
R Enter the Material group
Old Material number
Old Material Number O Enter the Old Material number
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.6. On screen “Create Material <Material Code>” : no information required to maintain on basic data2 screen.
Fig–06
Field Name Description R/O/C/D User Action and Values No Entry required in this screen
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.7. On screen “Create Material <Material Code>”: maintain information for purchasing data of material as specified in the table below:
Fig–07
Field Name Description R/O/C/D User Action and Values Order Unit Order unit is a unit in
which the material is ordered
O Enter order unit in case of order unit difference from base unit of measure
Purchasing group Key for a buyer or group of buyers responsible for certain purchasing activities. The purchasing group is internally responsible for the procurement of a material or a class of materials. Usually the principal channel for a company's dealings with its vendors.
O Enter purchasing group
Purchasing Value Key
Key defining the valid reminder days and tolerance limits applicable to this material for the purchasing department.
O Enter the purchasing value key for the material
GR processing time Goods Receipt processing time(Number of workdays required after
O Enter Goods Receipt (GR) processing time.
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Field Name Description R/O/C/D User Action and Values receiving the material for inspection and placement into storage.)
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
1.8. On screen “Create Material <Material Code>”: no information required to maintain on foreign trade import data screen.
Fig–08
Field Name Description R/O/C/D User Action and Values No Entry required in this screen
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.9. On screen “Create Material <Material Code>”: maintain the Purchase order text or the details of the material to be specified in purchase order (If required) in this screen.
Fig–09
Field Name Description R/O/C/D User Action and Values
Lang Maintained Language in which the material description to be printed on purchase order
R Enter Language
Long Text Detailed description of material to be printed on purchase order
O Enter description of material.
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.10. On screen “Create Material <Material Code>”: maintain information for MRP1 data of material as specified in the table below:
Fig–10
Field Name Description R/O/C/D User Action and Values
MRP type Material Requirement Planning type(Key that controls the MRP procedure (MRP or reorder point) to be used for planning a material. It contains additional control parameters, for example, for using the forecast for the materials planning, for firming procurement proposals etc.)
R Enter MRP type
Reorder point Reorder point ((If the stock falls below this quantity, the system flags the material for requirements planning)
C Enter minimum stock Quantity (If the stock falls below this quantity, the system flags the material for requirements planning)
MRP Controller MRP Controller is the person responsible for a group of materials within MRP in a plant or company.
C Enter responsible MRP Controller for Material planning
Lot Size Lot size of the material (The system uses within materials planning to
C Enter lot size procedure.
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Field Name Description R/O/C/D User Action and Values calculate the quantity to be procured or produced.)
Minimum lot size Minimum procurement quantity
O Enter the minimum lot size
Maximum lot size Quantity that is not allowed to be exceeded during procurement.
O Enter maximum lot size
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
1.11. On screen “Create Material <Material Code>”: maintain information for MRP2 data of material as specified in the table below:
Fig–11
Field Name Description R/O/C/D User Action and Values Procurement type Classification determining
whether a material is produced in-house, procured externally or both.
R Enter procurement type or select from the dropdown menu (Press key F4)
Backflush Non-manual posting of an issue of components
O Enter Backflush or select from the dropdown menu(Press key F4)
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Field Name Description R/O/C/D User Action and Values some time after their actual physical withdrawal for an order. The goods issue posting for backflushed components is carried out automatically at the time of order completion confirmation.
In-house production The product is produced in this location. The product is not procured via purchase requisition or inbound delivery.
C Enter In-house production.
Plnd delivery time Planned Delivery Time suggested by the vender to deliver the material.
C Enter Planned delivery time
GR processing time Goods Receipt processing time(Number of workdays required after receiving the material for inspection and placement into storage.)
C Enter Goods Receipt(GR) processing time.
SchedMargin key Scheduling Margin key (Key that the system uses to determine the floats required for scheduling an order)
C Enter the Scheduling Margin key
Safety stock Quantity of stock held to satisfy unexpectedly high requirements in the stocking-up period. The purpose of the safety stock is to prevent a material shortage from occurring. In order to determine the safety stock level, you must first specify the risk of a material shortage and also the desired service level. Usually the safety stock will not be used in production.
O Enter Safety stock quantity
Min safety stock The quantity that defines the lower limit for safety stock
O Enter Min safety stock quantity
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.12. On screen “Create Material <Material Code>”: maintain information for MRP3 data of material as specified in the table below:
Fig–12
Field Name Description R/O/C/D User Action and Values
Availability check Availability check procedure makes sure that there are enough components available for the planned/production orders in production planning and production control.
R Enter Availability check.
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.13. On screen “Create Material <Material Code>”: no information required to maintain on MRP4 screen.
Fig–13
Field Name Description R/O/C/D User Action and Values
No Entry required in this screen.
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.14. On screen “Create Material <Material Code>”: maintain information for Work scheduling of material as specified in the table below:
Fig–14
Field Name Description R/O/C/D User Action and Values
No Entry required in this screen.
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.15. On screen “Create Material <Material Code>”: maintain information for Plant data/stor.1 of material as specified in the table below:
Fig–15
Field Name Description R/O/C/D User Action and Values
Storage bin Storage bin (Identifies the storage bin within a storage location where the material is stored.)
O Enter Storage Bin within a storage location where the material is stored.
Unit of issue Unit of Issue (Unit in which the material is issued from the warehouse)
O Enter Unit of issue. In case the unit of issue is differs from base of unit.
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.16. On screen “Create Material <Material Code>”: no information required to maintain on Plant data/stor.2 screen.
Fig–16
Field Name Description R/O/C/D User Action and Values No Entry required in this screen.
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.17. On screen “Create Material <Material Code>”: maintain information for Accounting 1 data of material as specified in the table below:
Fig–17
Field Name Description R/O/C/D User Action and Values
Valuation category Criterion for the separate valuation of different stocks of a material managed under a single material number.
C Enter valuation category or select from the dropdown menu (Press F4)
Valuation class Through valuation class Material is assigned to a group of G/L accounts.
R Enter valuation class for the material
Price control Indicator determining the procedure used for material valuation.
R Enter Price control (Key V for Mov.avg.price, Key S for Standard price)
Mov.avg.price Price that changes in consequence of goods movements and the entry of invoices, and which is used to valuate the material.
C Enter Moving average price
Standard price Constant price at which a material is valuated without taking goods movements and invoices into account.
C Enter Standard price.
Price unit Number of units to which the price refers.
O Enter price unit.
Currency used toValuate the Materialfor example, ThaiBaht, US Dollar etc.
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Field Name Description R/O/C/D User Action and Values
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
1.18. On screen “Create Material <Material Code>”: maintain information for Accounting 2 data of material as specified in the table below:
Fig–18
Field Name Description R/O/C/D User Action and Values
No Entry required in this screen.
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.19. On screen “Create Material <Material Code>”: maintain information for Costing 1 data of material as specified in the table below:
Fig–19
Field Name Description R/O/C/D User Action and Values With quantity structure
With quantity structure (This indicator determines whether the material is costed in costing with or without a quantity structure.)
R With quantity structure
Material origin Material origin (If this indicator is set, the material number will be written to the cost element itemization in the Controlling module.)
R Material origin.
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.20. On screen “Create Material <Material Code>”: maintain information for Costing 2 data of material as specified in the table below:
Fig–20
Field Name Description R/O/C/D User Action and Values
No Entry required in this screen.
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.21. On the last screen a Warning message appeared “You are about to exit. Do you want save your data for this material first” and waiting for confirmation.
Fig–21
Field Name Description R/O/C/D User Action and Values
Press YES Legend: R = Required, O = Optional, C = Conditional, D = Display
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1.22. Save the transaction. The Message appeared “Material <Material Code> created” at bottom left hand side of the screen.
Fig–22
Field Name Description R/O/C/D User Action and Values
Note down the material number for this material.
Legend: R = Required, O = Optional, C = Conditional, D = Display
Material Number
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2. Change Material Master HRAW – Raw Material
2.1 Access transaction by Via Menu Logistics > Material Management > Material Master
Material > Change > Immediately Via Transaction Code MM02
Fig–23
Key T-Code, MM02
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2.2 On “Change Material – Initial Screen”, Enter information in the fields as specified in the table below:
Fig–24
Field Name Description R/O/C/D User Action and Values Material Material Number to which
you want change R Enter the Material Number
Change number Number used to uniquely identify a change master record.
O Enter Change number
Press ENTER or press
Legend: R = Required, O = Optional, C = Conditional, D = Display
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2.3 On the pop up window Select view(s) – Select the box in which you want to change the data:
Fig–25
Field Name Description R/O/C/D User Action and Values
Select View(s) (Selection Box)
View selection O Select the desired views. If you
want to select all views press
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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2.4 On pop-up window “Organizational Levels”, enter the organizational level to which the material belongs:
Fig–26
Field Name Description R/O/C/D User Action and Values
Plant Plant Name or Number to which the material belongs.
O Enter the Plant Name or Number
Press ENTER or
Legend: R = Required, O = Optional, C = Conditional, D = Display
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2.5 The selected screen will be displayed change data whatever you want to change. Here Purchasing screen is shown for example (“Change Material <Material Number>”).
Fig–27
Field Name Description R/O/C/D User Action and Values
Press ENTER or
2.6 After changing the data hit ENTER or press button, a confirmation box for save will
be displayed press YES to save the document. Or press to save the document, the document will be saved and appropriate message will be displayed.
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3. Display Material Master HRAW – Raw Material
3.1. Access transaction by Via Menu Logistics > Material Management > Material Master
Material > Display > Display Current Via Transaction Code MM03
Fig–28
Key T-Code, MM03
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3.2. On “Display Material (Initial Screen)”, Enter information in the fields as specified in the table below:
Fig–29
Field Name Description R/O/C/D User Action and Values Material Material Number to which
you want display R Enter the Material Number
Press ENTER or press
Legend: R = Required, O = Optional, C = Conditional, D = Display
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3.3. On “Display Material (Initial Screen)”, Enter information in the fields as specified in the table below:
Fig–30
Field Name Description R/O/C/D User Action and Values Selection Box (Select Views)
View selection R Select the desired views. If you
want to select all views press
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
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3.4. On the Pop-up window “Organizational levels”, Enter organizational level the material belongs:
Fig–31
Field Name Description R/O/C/D User Action and Values
Plant Plant Name or Number O Enter the Plant Name or Number Stor. Location Storage Location O Enter Storage location Valuation type Valuation type O Enter Valuation type
Press ENTER or Legend: R = Required, O = Optional, C = Conditional, D = Display
3.5. After pressing ENTER or clicking on button, the selected screens will be displayed.