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Gradebook Quick Start Guide

To login to your Gradebook

1. In your browser, type in: sapphire.allentownsd.org

Note - Sapphire recommends Firefox, but Internet Explorer may also be used.

2. On the first page click on Sapphire Suite.

3. Login using the same username and password that you use to login to your computer inthe morning.

Note: Users will be logged off after 60 minutes of inactivity

4. Click the LOGIN button

Login issues? Email Nancy Conway at conwayn@allentownsd.org (X4180)

Notes/Tips1. All classroom teachers are required to use sapphire for attendance, discipline, and

grades.

2. You may be tempted to use your browsers back button. Dont: this may cause problems.

Navigate using menus and Sapphire buttons.

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Welcome Screen

High School

1. Click on the2. New students are in green, disenrolled students are in red. In the OPTIONS menu select

ACKNOWLEDGE NEW STUDENTS to turn off the green color and remove disenrolled

students.

3. You should see the drop-down menu appear for your first period class. If this is a Special

Ed class, you may see drop-downs for both rosters (reg ed and spec ed).

Note - LEP (ESOL), Spec Ed, Medical alert, and Custody icons. Spec Ed icon links to IEP.

4. Check the box in the Absent column to mark absences.

5. Click SAVE. You can go back and update the attendance at any time during the period.

6. The absence will appear as I (illegal). The office will change that later, if needed.

7. Make sure you hit SAVE!

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Class Attendance1. On your welcome screen, choose the class and section/period from each of the drop-down

menus. This will illuminate the Go to Class Attendance button.

2.

Click the box under Absent column if the student is not present in class. Dont worryabout the reason for the absence.

INSERT POLICY FOR LATES.

3. Click the disk icon to SAVE your attendance after you update it. If you make any changes to

attendance during the period, you must SAVE again.

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Gradebook1. From the welcome screen, select a Course ID and Section Number and click on the GO

TO GRADEBOOK button

2. The Gradebook opens with 5 menus

a. My Gradebook Other classesb. My Class This class

c. Options Preferences for a class

d. Reports for printing and exporting datae. Utilities next year you can use Import from a previous year

3. You can see your selected roster of students.

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To view the data for one student and hide all other students data, hit this button.

4. To create assignment categories in your gradebook

Under My Class menu go to Categories.

This screen will appear.

You must fill out Category Name and Category Code. Other areas are optional.

-Drop lowest/highest score from students grade in this category.-Change color of this assignment type in your gradebook.

-Weighting: 1 keeps all categories equal, 2 doubles a categorys weight, etc.

-Percent of total grade: must equal 100% for all assignments. (HW 20%, Quiz30%, Test 30%, Class work 20%) If this is a formative assessment score or

something you dont want to count then make the percent of total grade 0.

-You can add it to ALL your marking periods and ALL your classes with the last

two options.

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-Like all other screens, ONCE YOU MAKE CHANGES: S A V E !

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5. To create a new Assignment, in the MY CLASS menu select ASSIGNMENTS

6. Complete fields and click SAVE (the first 4 fields are mandatory!)

NOTE: Visible To Parents will make this assignment viewable to parents in the

Community Portal.

7. To enter scores for an assignment, go to the MY CLASS menu and select MAINGRADEBOOK

Note: EX = ExcusedABS = Excused because of absence

I = Incomplete

8. Also see: MY CLASS menu, select EDIT ALL ASSIGNMENTS if you want to see a list

of all the assignments you have created.

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FINAL GRADES:

9. In the MY CLASS menu, select FINAL GRADES

TGB = Teacher Gradebook (calculated according to your gradebook)

OVR = To override Teacher Gradebook (if you want to bump a grade)

SMS = Student Management System (what the official grade will be)

EST = Estimated final grade (cumulative across rating periods)

10. Go to MY CLASS menu, END OF MARKING PERIOD COMMENTS to enter

comments.

Select a comment in the Comments list, and then click in the Cmt1 column to put thecomment there. (can use the ALL button to fill all, then edit individual students)

SAVE SAVE SAVE!

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ReportsVarious reports may be viewed, printed, or exported in the REPORTS menu.

1. Blank Roster for attendance or handwritten grades: REPORTS menu, then BLANK

GRID, then choose your options.

2. Seating Charts: MY CLASS menu, then SEATING CHARTS. Note: You can organize

your class by the seating formation and put kids where you want OR seat themautomatically by alpha order or ID number. Print these charts from REPORTS

PRINTABLE SEATING CHARTS.

Lesson Planner

Lesson planner allows you to create lessons, search for PA standards, and see due dates forassignments. You may simply drag a lesson from one class to another to copy it. At the end

of the school year, lessons may be copied to the following year.

1. MY GRADEBOOKLESSON PLANNER2. Choose weekly for adding notes across a week or daily for day by day, detailed plans.

3. LESSON PLANNEROPTIONS allows you to customize your planner.

Logout

For security reasons always logout

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