save the date! september 14–17, 2019 · includes hall rental, standard audio/visual equipment,...

S P O N S O R S H I P M A N U A L

Save the date!September 14–17, 2019

w w w . e m c h d 2 0 1 9 . c o m

M A D R I D

TA B L E O F C O N T E N T S :

1 - G e n e r a l I n f o r m a t i o n

2 - I n v i t a t i o n t o P a r t i c i p a t e

3 - L o c a l O r g a n i z i n g C o m m i t t e e

4 - I m p o r t a n t D a t e s , R e g i s t r a t i o n a n d A c c o m m o d a t i o n D e t a i l s

5 - S c i e n t i f i c P r o g r a m

6 - L e v e l s o f S u p p o r t & B e n e f i t s

7 - S p o n s o r s h i p O p p o r t u n i t i e s

8 - E x h i b i t i o n F l o o r p l a n

9 - C a n c e l l a t i o n / M o d i f i c a t i o n P o l i c y

1 0 - S p o n s o r B o o k i n g F o r m

1 1 - Te r m s a n d C o n d i t i o n s

P a g e

4

5

6

7

8

1 0

1 2

1 3

1 4

1 5

1 6

CE M C H D 2 0 1 9 3

M A D R I D

D AT E S A N D V E N U E

1 4 t h- 1 7 t h S e p t e m b e r 2 0 1 9

N o v o t e l M a d r i d C e n t e r

C / O ’ D o n n e l l , 5 3

2 8 0 0 9, M a d r i d

C o n g r e s s S e c r e t a r i a t

Te l : + 3 4 9 1 3 6 1 2 6 0 0 – Fa x : + 3 4 9 1 3 5 5 9 2 0 8

e m a i l : e m c h d 2 0 1 9 @ k e n e s . c o m

w e b : w w w. e m c h d 2 0 1 9. c o m

R e g i s t r a t i o n a n d A c c o m m o d a t i o n

• e m c h d 2 0 1 9 - re g @ k e n e s . c o m

S p o n s o r s h i p & E x h i b i t i o n

• p s u a re z @ k e n e s . c o m

E X H I B I T I O N A R E A

O p e n i n g H o u r s

• S a t u r d a y 14 t h S e p t e m b e r 0 9 : 0 0 t o 1 8 : 0 0 h .

• S u n d a y 1 5 t h S e p t e m b e r 0 9 : 0 0 t o 1 8 : 0 0 h .

• M o n d a y 1 6 t h S e p t e m b e r 0 9 : 0 0 t o 1 8 : 0 0 h .

• Tu e s d a y 1 7 t h S e p t e m b e r 0 9 : 0 0 t o 1 8 : 0 0 h

S e t t i n g u p

• S a t u r d a y 14 t h S e p t e m b e r 0 9 : 0 0 t o 2 0 : 0 0 h .

D i s m a n t l i n g

• Tu e s d a y 1 7 t h S e p t e m b e r 1 3 : 3 0 t o 2 1 : 0 0 h .

S u b m i t t e d t o c h a n g e s .

G E N E R A L I N F O R M A T I O N1

M a d r i d , S e p t e m b e r 1 4 – 1 7 , 2 0 1 94

Dear Friends and Colleagues,

We are pleased to announce and to invite you to the “17th European Meeting on Complement in Human Disease” (EMCHD 2019) , to be

held in Madrid, Spain, from September 14th to 17th, 2019.

The EMCHD 2019 meeting represents a new edit ion of a very

successful series of congresses in which the expanding role of

complement in human disease and the excitement of novel diagnostic

and therapeutic developments wil l be updated. It wil l be a fruitful

and st imulating encounter for professionals in the complement f ield

from al l over the world, an opportunity to share and communicate

scientif ic advances and to approach potential customers & decision

makers. Our scientif ic program wil l include oral presentations and

poster sessions, addressing cutt ing edge topics in this continuously

evolving f ield. A satel l i te meeting wil l address specif ic questions on

part icular complement-related kidney disease. Commercial stands

wil l be placed in a large hal l shared by meeting points. Industry-

fostered luncheon seminars wil l round up the program.

We have several great opportunit ies for you to support this meeting

and display your professional services or innovative materials and

equipment through sponsoring and exhibit ing. The sponsors wil l be

classif ied in different levels according to their contributions to the

congress. The categories do not have closed sponsorship packages

but rather they wil l be made to suit the necessit ies of each sponsor.

Kenes Group Spain is the off icial congress secretariat, so please

contact them for any further information: [email protected] .

We very much hope you wil l join us and enjoy Madrid, a modern,

cosmopolitan and fun city, along with the warmth of i ts people.

We look forward to welcoming you in Madrid!

Santiago Rodríguez de Córdoba

Chairman of EMCHD 2019

I N V I T A T I O N T O P A R T I C I P A T E 2

E M C H D 2 0 1 9 5

CM a d r i d , S e p t e m b e r 1 4 – 1 7 , 2 0 1 96

L O C A L O R G A N I Z I N G C O M M I T T E E3

S a n t i a g o R o d r í g u e z d e C ó r d o b a

Centro de Invest igac iones B io lógicas

J o s é R . R e g u e i r o G o n z á l e z - B a r r o s

Un i ve r s idad Complu tense de Madr id

E l e n a G o i c o e c h e a d e J o r g e


M a r g a r i t a L ó p e z Tr a s c a s a

H o s p i t a l U n i v e r s i t a r i o L a P a z

P i l a r S á n c h e z - C o r r a l G ó m e z


A g u s t í n To r t a j a d a A l o n s o


M a n u e l P r a g a Te r e n t e

H o s p i t a l U n i v e r s i t a r i o 1 2 O c t u b re

P i l a r N o z a l A r a n d a


A l b e r t o L ó p e z L e r a


E M C H D 2 0 1 9 7

I M P O R T A N T D A T E S , R E G I S T R A T I O N A N D A C C O M M O D A T I O N D E T A I L S 4

I M P O R TA N T D AT E S

• E M C H D 2 0 1 9 : S e p t e m b e r , 14 - 1 7 2 0 1 9

• R e g i s t r a t i o n a n d A b s t r a c t S u b m i s s i o n : A p r i l 2 0 1 9

• A b s t r a c t d e a d l i n e : M a y 2 0 1 9

E A R LY B I R D R E G I S T R AT I O N

A C C O M M O D AT I O N D E TA I L S

A c c o m m o d a t i o n a t t h e H o t e l Ve n u e N o v o t e l M a d r i d C e n t e r :

• D o u b l e ro o m : 1 5 5 € p e r n i g h t

• D o u b l e ro o m , s i n g l e u s e : 14 0 € p e r n i g h t

P r i c e s i n c l u d e b re a k f a s t a n d VAT

Registration Fees

EMCHDMeeting

(15-17 September)

MeetingSatellite

(14 September)

Meeting Satellite & EMCHD Meeting

(14-17 September)

Regular Delegate

560 € 150 € 685 €

Student & PhD Student

390 € 150 € 515 €

Company Participant

720 € 175 € 870 €

Accompanying Person

125 € 125 € 125 €

* P re l i m i n a r y f e e s s u b j e c t t o m o d i f i c a t i o n s

R e g u l a r f e e s a t a h i g h e r p r i c e w o u l d b e p u b l i s h e d o n t h e t h e c o n g re s s

w e b s i t e .

R e g i s t r a t i o n f e e i n c l u d e s

C o n f e re n c e m a t e r i a l , A d m i s s i o n t o a l l s e s s i o n s , e x h i b i t i o n a n d p o s t e r s

a re a , L u n c h , C o f f e e b re a k , A t t e n d a n c e C e r t i f i c a t e .

M a d r i d , S e p t e m b e r 1 4 – 1 7 , 2 0 1 98

S C I E N T I F I C P R O G R A M5

S e p t e m b e r 1 4 t h 2 0 1 9

• Te a c h i n g D a y : G e n e r a l l e c t u re s a n d e x e rc i s e s i n t ro d u c i n g

c o m p l e m e n t .

• S a t e l l i t e M e e t i n g : C o m p l e m e n t a n d R e n a l D i s e a s e w i t h a F o c u s i n C 3

G l o m e r u l o p a t h y .

S e p t e m b e r , 1 5 t h - 1 7 t h, 2 0 1 9

K e y n o t e l e c t u re s , o r a l p re s e n t a t i o n s a n d p o s t e r s e s s i o n s a d d re s s i n g t h e

f o l l o w i n g t o p i c s :

• C o m p l e m e n t s t r u c t u re a n d f u n c t i o n .

• C o m p l e m e n t c ro s s t a l k .

• C o m p l e m e n t o g e n e t i c s .

• I n f e c t i o n a n d a u t o i n m u n i t y .

• C o m p l e m e n t r e l a t e d d i s e a s e .

• A n i m a l m o d e l s .

• C o m p l e m e n t t h e r a p i e s .

CE M C H D 2 0 1 9 9

M a d r i d , S e p t e m b e r 1 4 – 1 7 , 2 0 1 91 0

L E V E L S O F S U P P O R T & B E N E F I T S6

Your level of support determines your sponsorship category, which entitles you to receive the benefits listed in the table below as well as the size of your exhibition booth and the possibility to organize a luncheon symposium. (Please contact Paula Suarez ([email protected]), our Congress Sponsorship & Exhibition person, for further information).

C AT E G O R I E S O F S P O N S O R S H I P

M a i n S p o n s o r

• L u n c h e o n S y m p o s i a .

• A c k n o w l e d g e m e n t a t t h e c o n f e re n c e o p e n i n g a n d o n t h e p ro j e c t i o n

b a c k d ro p d u r i n g i n t e r v a l s .

• A c k n o w l e d g e m e n t i n t h e c o n f e re n c e p ro g r a m m e .

• 1 p a g e a d v e r t i s e m e n t o r c o m p a n y p re s e n t a t i o n i n t h e c o n f e re n c e

p ro g r a m m e .

• C o m p a n y l o g o o n t h e c o n f e re n c e w e b s i t e .

• C o m p a n y l o g o o n t h e d e l e g a t e n a m e b a d g e s .

• O f f e r t o s u p p l y t h e d e l e g a t e b a g s .

• B r a n d e d e - P o s t e r S t a t i o n s .

• 1 b a g i n s e r t .

• 1 0 m 2 e x h i b i t i o n s p a c e .

• 6 c o m p l i m e n t a r y r e g i s t r a t i o n s .

G o l d S p o n s o r

• A c k n o w l e d g e m e n t o n t h e p ro j e c t i o n b a c k d ro p d u r i n g i n t e r v a l s .


• 1 page advert isement or company presentat ion in the conference programme.


• O f f e r t o s u p p l y t h e l a n y a r d s f o r t h e n a m e b a d g e s o r t h e p e n s a n d p a d s

f o r t h e d e l e g a t e s k i t .

• 1 b a g i n s e r t .

• 6 m 2 e x h i b i t i o n s p a c e .


mailto:[email protected]

E M C H D 2 0 1 9 1 1

S i l v e r S p o n s o r

• A c k n o w l e d g e m e n t o n t h e p ro j e c t i o n b a c k d ro p d u r i n g i n t e r v a l s .


• ½ p a g e a d v e r t i s e m e n t o r c o m p a n y p re s e n t a t i o n i n t h e c o n f e re n c e

p ro g r a m m e .


• 1 b a g i n s e r t .

• 6 m 2 e x h i b i t i o n s p a c e .


G e n e r a l S p o n s o r

• A c k n o w l e d g e m e n t o n t h e p ro j e c t i o n b a c k d ro p .



• 1 b a g i n s e r t .


S P O N S O R S H I P O P P O R T U N I T I E S7

L u n c h e o n S y m p o s i a

T h e p ro g r a m m e o f t h e s y m p o s i a i s o rg a n i ze d b y t h e s p o n s o r , i n c l u d i n g

t i t l e and facu l t y , bu t i t i s sub jec t to approva l by the Organ iz ing Commi t tee .

I n c l u d e s h a l l re n t a l , s t a n d a rd a u d i o / v i s u a l e q u i p m e n t , a n d d i s p l a y t a b l e .

E x h i b i t o r – 4 2 5 € p e r m 2 ( S h e l l s c h e m e b o o t h + 7 5 € p e r m 2)

• M i n i m u m 6 m 2 p e r e x h i b i t i o n b o o t h .

• A l l e x h i b i t i n g co m p a n i e s w i l l g e t t h e i r l o g o o n t h e E M C H D 2 0 1 9 w e b s i t e .

A d v e r t i s e m e n t i n p r i n t e d p r o g r a m m e

• F ro n t i n s i d e c o v e r .

• B a c k i n s i d e c o v e r .

• 1 p a g e i n s i d e .

• 1 / 2 p a g e i n s i d e .

S p o n s o r i n g I t e m s

Al l pr ices are VAT excluded. VAT/taxes wi l l be added, when appl icable .

• A P P m o b i l e .

• C e r t i f i c a t i o n P l a t f o r m .

• R e g i s t r a t i o n C o n f i r m a t i o n e m a i l .

• C a l l f o r A b s t r a c t s e m a i l .

• P ro m o t i o n a l e m a i l b l a s t .

• C o n g re s s b a g s .

• P e n s a n d p a d s .

• L a n y a r d s .

• P o s t e r s .

• I n f o r m a t i o n K i o s k .

• C a t e r i n g o p p o r t u n i t i e s .

E M C H D 2 0 1 9 1 3

E X H I B I T I O N F L O O R P L A N 8

15

14

8

12

13

3 4 5 6

7

16

9

111 2 10

3x2

4x2

5x2

P L E N A R Y R O O M

E N T R A N C E

P O S T E R

P O S T E R


C A N C E L L A T I O N / M O D I F I C A T I O N P O L I C Y9

C a n c e l l a t i o n / m o d i f i c a t i o n of s u p p o r t e d i t e m s m u s t b e m a d e i n w r i t i n g t o :

P a u l a S u a r e z

E M C H D 2 0 1 9

Te l : + 3 4 9 1 3 6 1 2 6 0 0 E x t . 2 2 9

E m a i l : p s u a re z @ k e n e s . c o m

T h e O r g a n i z e r s s h a l l r e t a i n :

• 1 0 % o f t h e a g re e d p a c k a g e a m o u n t i f t h e c a n c e l l a t i o n / m o d i f i c a t i o n i s

m a d e o n o r b e f o re M a y 1 7 t h , 2 0 1 9, i n c l u s i v e .

• 5 0 % o f t h e a g re e d p a c k a g e a m o u n t i f t h e c a n c e l l a t i o n / m o d i f i c a t i o n i s

m a d e b e t w e e n M a y 1 8 t h, 2 0 1 9 a n d J u n e 1 7 t h , 2 0 1 9 i n c l u s i v e .

• 1 0 0 % o f t h e a g re e d p a c k a g e a m o u n t i f t h e c a n c e l l a t i o n / m o d i f i c a t i o n i s

m a d e a f t e r J u n e 1 8 t h, 2 0 1 9 o n w a r d s .

T E R M S O F PAY M E N T

• 6 0 % u p o n re c e i p t o f t h e S p o n s o r s h i p a g re e m e n t a n d f i r s t i n v o i c e .

• 4 0 % b y J a n u a r y 1 7, 2 0 1 9.

A l l payments mus t be rece i ved be fo re the s ta r t da te o f the Congress . Shou ld

the Suppor te r f a i l to comple te payments p r io r to the commencement o f

the Congress the Organ i se r w i l l be en t i t l ed to cance l the rese rva t ion wh i le

cance l l a t ion w i l l be sub jec t to cance l l a t ion fees as de te rmined be low.

C o m p l e t i o n o f t h e B o o k i n g F o r m b y

t h e S p o n s o r s h a l l b e c o n s i d e re d a s a

c o m m i t m e n t t o p u rc h a s e t h e i t e m s .

E M C H D 2 0 1 9 1 5

S P O N S O R B O O K I N G F O R M 10

P l e a s e , f i l l i n a n d s e n d i t t o : p s u a r e z @ k e n e s . c o m

C O N TA C T

C O M PA N Y

E- M A I L

A D D R E S S

I w o u l d l i k e t o b o o k t h e f o l l o w i n g s u p p o r t i t e m s :

I c o n f i r m t h e s e l e c t e d s p o n s o r s h i p i t e m s .

S i g n a t u r e D a t e

We accept the contract terms and conditions (listed in this Sponsorship and Exhibition

Prospectus) and agree to abide by the Guidelines for Industry Participation for the Congress and

the cancellation policy. I am authorised to sign this form on behalf of the applicant/Company.

CHOICE Booth # Shell Scheme Booth Square Meters Total Price

1st Choice m2 €

2nd Choice m2 €

3rd Choice m2 €

I T E M Total P r i c e

€

€

€

€


T E R M S A N D C O N D I T I O N S11

APPLICATION TO PARTICIPATE

Application to participate will be considered only if submitted on the appropriate forms, duly completed.

Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the

acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of

acceptance Supporters/Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or

contractual agreement.

OBLIGATIONS AND RIGHTS OF THE EXHIBITOR/SUPPORTER

Registration implies full acceptance by the Exhibitors/Supporters of the exhibition / supporter regulations. Any

infringement of these regulations may lead to immediate withdrawal of the right to participate in the Congress

without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Supporter.

By submitting an application to participate, the Exhibitor /Supporter make a final and irrevocable commitment to

occupy the space /items allocated and to maintain his/her installation until the date and time fixed for closure of

the event.

The Exhibitor/Supporter may only present on his/her stand or space the materials, products or services described

in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form

whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited.

OBLIGATION AND RIGHTS OF ORGANIZER

The Organizer undertakes to allocate exhibition space/supporter items space as far as possible on the basis of

the preference expressed by applicants. Application will be considered in order of receipt of application forms

accompanied by payment.

The Organizer reserves the right, in case of absolute necessity, to modify the positioning of stands, with no

obligation to provide compensation to Exhibitors/Supporters. The Organizer reserves the right to offer to a

different firm any stand, space or supporter item that has not been occupied by the event of the opening of the

Congress, with no obligation to provide compensation to the defaulting Exhibitor /Supporter.

LIABILITY INSURANCE

Equipment and all related display materials installed by Exhibitors / Supporters are not insured by the Organizer,

and the Organizer under no circumstances will be liable for any loss, damage or destruction caused to

equipment, goods or property belonging to Exhibitors / Supporters.

The Exhibitor / Supporter agrees to be responsible for his property and person and for the property and persons

of his employees and agents and for any third party who may visit his space. The Exhibitor/Supporter shall hold

harmless the Organizer from any and all damages/claims including those usually covered by a fire and extended

– coverage policy. The Supporter/ Exhibitor will purchase insurance policies for the above listed damages.

EXHIBITION REGULATIONS

The Exhibition Manager, acting under direction of the Organizing Committee, has the final decision as to the

acceptability of displays.

Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition

Manager.

The Organizer reserves the right to alter the general layout or limit the space allotted to each Exhibitor /

Supporter, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action.

E M C H D 2 0 1 9 1 7

Should any contingency prevent the holding of the exhibition, the Organizer will not be held liable for expenses

incurred other than the cost of exhibit spacerental fees.All exhibits are to be displayed so as to avoid blocking

aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly

requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits.

In standard booths, height is restricted to 2,80m. Exhibitors are responsible for the cost and execution of the

design, installation and delivery of their display to (and its removal from) the exhibition site.

Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict

adherence to safety measures.

Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition

opening and its dismantling at the close of the exhibition. No dismantling or packing of the display before the

designated hour. It is the Exhibitor’s responsibility to pack and remove or consign for shipment all items of value

prior to leaving their exhibit unattended, otherwise the Organizer will arrange for their removal at the Exhibitor’s

risk and expenses.

Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours.

Payment is to be made in accordance with the conditions of payment listed in the prospectus.

Should the Exhibitor /Supporter fail to make a payment on time, the Organiser is entitled to terminate the

contract, withdraw confirmation of acceptance, make other arrangements for the stand/ supporter items or seek

compensation for non-fulfilment of contract.

Participation by Exhibitors/Supporters is dependent upon compliance with all rules, regulations and conditions

stated herein.

Access to the exhibition is authorized on presentation of a badge issued by the Organizer. Exhibitors’ badges will

not be mailed in advance and may be collected from the Exhibition Manager’s desk.

The Organizer ensures daily cleaning of the aisles. Exhibitors / Supporters are responsible for the cleaning of

their stands.

The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the

exhibition building concerned are observed.

Exhibition areas and fittings made available to Exhibitors must be handed back in their original condition. In case

of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged

to the Exhibitor.

Any special decoration or fittings must be submitted to the Organizer for prior authorization.

Advertising panels and display are not permitted outside the exhibition areas allotted to Exhibitors.

The Organizer will not approve stands, which do not comply with the accepted standards, until the necessary

changes have been made.

INDUSTRY CODES OF PRACTICE

All Exhibitors and Supporting Companies must comply with applicable national and international rules,

regulations and industry standards regarding exhibition areas. Failure to comply with these regulations may not

be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not

expose the Organiser to anysuits, demands by the Supporters/Exhibitor/any third party.


N O T E S

E M C H D 2 0 1 9 1 9

EMCHD 2019

save the date! september 14–17, 2019 · includes hall rental, standard audio/visual equipment,...

Documents