SBCAG STAFF REPORT SUBJECT: FY 2017-18 Overall Work Program and Budget Amendments MEETING DATE: October 19, 2017 AGENDA ITEM: 7 STAFF CONTACT: Sarkes Khachek, Fred Luna and Martha Gibbs RECOMMENDATION:

A. Adopt a resolution 17-35 amending the FY 2017-18 Overall Work Program (OWP) and Budget to amend the U.S. 101 Local Project Support work element to reflect support services at Santa Claus Lane and to amend LTA Program & Project Delivery Measure A work element to secure grant writing services for Senate Bill 1 competitive programs for the U.S. 101 HOV project and related parallel projects.

B. Approve and authorize Executive Director, Marjie Kirn, to execute these amendments to

the OWP and Budget.

C. Authorize SBCAG Executive Director to enter into contract with Kimley Horn consultants for up to $50,000 in Measure A funding to develop Cycle 1 competitive grant applications for SB1 Programs.

DISCUSSION: Senate Bill 1 (SB1) Grant Writing Services – Board Agenda Item 6 As noted in Item 6 of the October SBCAG Board agenda, SBCAG will be pursuing funding available through the State Senate Bill 1 competitive programs. The California Transportation Commission (CTC) will be adopting guidelines for the three programs in October and December with applications due in January and February. The CTC staff recommendations will be available in late April with the programs adopted by the CTC at their May meeting. A total of $2.84 billion will be available from the three programs for Cycle 1. Due to the competitiveness of the three new programs, SBCAG staff recommends allocating $50,000 in Measure A funding from the U.S. 101 HOV project to acquire a firm to develop grants for the three aforementioned programs. SBCAG staff has received Statements of Qualification from three firms that specialize in grant writing and SBCAG staff recommends that the Executive Director be authorized to enter into a contract with Kimley Horn consultants for development of the Cycle 1 application. Upon development and completion, the applications will be submitted to the CTC by the designated program deadlines. The project awards will be approved by the CTC in May 2018.

Santa Claus Lane – Board Agenda Item 8 Additionally, on the October SBCAG Board Agenda is an item on the Santa Claus Lane Bikeway Project (Item 8). Currently the environmental technical studies have been completed and are being reviewed by Caltrans. The next step is to complete the environmental document, project report and finish the Project Approval and Environmental Document (PA&ED) milestone with Caltrans who is the project lead agency. Completing this milestone will allow the project to be ready for additional funding opportunities under SB1 next year or Cycle 4 of the Active Transportation Program (ATP) in the summer 2018. Also, continuing to make progress on this project will facilitate coastal permitting discussions Caltrans/SBCAG and the City of Carpinteria/County of Santa Barbara regarding the Highway 101 HOV project. SBCAG staff recommends the use of $200,000 in Regional Surface Transportation Program (RSTP) reserve funds for the Highway 101 HOV project to complete the work to achieve this milestone. The changes noted for the acquisition of a consultant for grant writing services and for the programming of RSTP funding for completion of the Santa Claus Lane Bikeway Project must be included in an amendment to the FY 17/18 OWP/Budget. More specifically, the proposed changes are needed to work elements as follows:

1. Add tasks to the U.S. 101 Local Project Support (5826) Work Element to hire consultants for an environmental document in the amount of $ 200,000. Approve a budget adjustment to the General Fund (5300) to add $200,000 in professional services (7460) and state (4339) 101 HOV Reserve-Surface Transportation Program revenues in the amount of $200,000.

2. Add tasks to the LTA Program & Project Delivery Measure A (5824) Work Element to hire a

consultant for grant writing services in the amount of $ 50,000. Approve a budget adjustment to the Measure A Fund (5308) to add $ 50,000 in professional services (7460).

The amended OWP funding sources table, showing the breakdown of funding sources with the revisions, is included in Attachment B. The revised work elements are included in Attachment C. Attachment D shows the adjustments to work elements listed above. Attachment E is the recommended contract with Kimley Horn consultants for grant writing services. The recommended action is not a project under the California Environmental Quality Act (CEQA) pursuant to section 15378 of the CEQA Guidelines. COMMITTEE REVIEW: None ATTACHMENTS

A. Resolution 17-35 approving amendment to the FY 2017-18 OWP and Budget B. Revised Table, FY 2017-18 Overall Work Program Funding Sources C. Revised Work Elements D. Proposed Adjustments Between Work Elements E. Contract with Kimley Horn consultants

OWP 17-18, Amendment 2 October 2017

FTA 5303 FHWA PL

Work Element Federal Share

Federal Share

Federal Carryover

Other Federal State

Other Local

SBCAG Non Federal* Total

1000 Program Administration1810 OWP Development and Monitoring 20,900 0 90,600 0 0 0 0 14,700 126,2001820 Regional/Subregional Coordination 0 0 28,700 0 0 0 0 3,800 32,5001830 Public Participation and Information 15,100 0 98,400 0 0 0 0 14,700 128,2001840 TDA Administration 0 0 0 0 0 0 0 280,700 280,7001850 Indirect 0 0 0 0 0 0 0 1,178,900 1,178,900

2000 Comprehensive Planning/Analysis2810 Airport Land Use Planning 0 0 0 0 0 155,000 15,000 114,700 284,7002820 Census Data Center 38,900 0 64,400 0 0 0 0 13,400 116,7002830 Regional Growth Forecast 4,500 0 139,000 0 0 0 0 18,600 162,1002850 Travel Demand Forecasting 5,843 0 110,000 39,000 0 0 0 20,057 174,900

3000 Transportation Planning and Programming3810 Regional Transportation Plan (RTP)-Sustainable 0 0 180,800 0 0 0 0 23,500 204,3003815 Regional Transit Service 0 0 51,700 0 0 0 0 6,700 58,4003820 Highway Planning 0 0 25,800 0 0 0 0 3,400 29,2003821 Freight Planning 0 0 5,208 6,089 0 0 0 40,603 51,9003822 Goleta Ramp Metering Study 0 0 0 0 47,806 0 0 6,194 54,0003830 Transit/Paratransit Planning 103,000 17,368 0 0 0 0 0 15,832 136,2003832 Santa Maria - SLO Connectivity Plan 0 0 0 0 72,926 0 0 18,274 91,2003835 LCTOP - North County Saturday Service 0 0 0 0 0 103,000 0 0 103,0003840 Passenger Rail Service Planning 0 0 0 0 0 0 0 123,600 123,6003850 Bicycle/Pedestrian Planning 0 0 0 0 0 0 0 67,000 67,0003860 Performance Measure & Target Development 0 0 0 0 0 0 0 42,200 42,2003870 ITS Planning 0 0 0 0 0 0 0 55,800 55,8003872 US 101 Corridor TMP 0 0 0 0 0 360,400 0 0 360,4003880 Congestion Management Program 0 0 0 0 0 0 0 51,900 51,9003890 Transportation Improvement Program 0 0 0 0 0 373,500 0 268,000 641,500

4000 Air Quality Planning4810 Federal SIP & State Air Quality Plan Development 0 0 0 0 0 0 9,700 0 9,700

5000 Program Delivery/Services5810 Service Authority for Freeway Emergencies 0 0 0 0 0 613,500 0 0 613,5005820 Local Transportation Authority - 1% Admin 0 0 0 0 0 0 0 236,100 236,1005821 LTA Program & Project Delivery Measure D 0 0 0 0 0 0 0 134,900 134,9005824 LTA Program & Project Delivery Measure A 0 0 0 0 0 0 0 21,827,600 21,827,6005826 US 101 Local Project Support 0 0 0 0 1,136,500 424,400 0 500 1,561,4005830 Traffic Solutions Program 0 0 0 0 0 130,000 7,500 177,700 315,200

Total 188,243 17,368 794,608 45,089 1,257,232 2,159,800 32,200 24,759,360 29,253,900

5303 PLFY 17-18 Allocation 188,243 794,608 * Consists of, but is not limited to, Measure A funds; TDA planning allocations;

Carryover 17,368 45,089 interest earning; SAFE motor vehicle fees, and available fund balances.205,611 839,697

Federal Carryover

Attachment B. FY 2017-18 OVERALL WORK PROGRAMFUNDING SOURCES

Attachment C WORK ELEMENT

5824 LTA PROGRAM & PROJECT DELIVERY (MEASURE A)

Objective

To implement projects and programs in the Measure A investment plan in a timely and cost effective manner. Previous and Ongoing Work

Measure A Investment Plan. 2010 Measure A Strategic Plan and Amendment. Measure A Program of Projects. Project identification for SR 166 Safety and Operational Improvements project. Highway 101 South Coast HOV Public Information. . Tasks

1. Award and administer professional service contracts for Measure A-funded projects. 2. Oversee consultant work related to the SR 166 Safety and Operational Improvements

project. 3. Monitor, manage and implement provisions of cooperative agreements with Caltrans and

other agencies on projects receiving Measure A funds. 4. Administer contracts with private consultants to assist Caltrans in delivering U.S. 101 HOV

Project. 5. Coordinate delivery of the U.S. 101 HOV Measure A funded project including coordination

with US 101 Corridor Advisor, Executive Steering committee, functional team meetings and project development team meetings.

6. Participate in Project Development team meetings for rail track projects. 7. Review project development documents (e.g., environmental documents, permits,

construction plans, appraisal reports, etc.) prepared by local agencies, agency consultants and Caltrans.

8. Develop annual Program of Projects for regional programs and projects that SBCAG as the Local Transportation Authority is responsible for implementing.

9. Fund Measure A-funded interregional transit services. 10. Marketing and outreach to support peak hour rail service implementation. 11. Development and submittal of Cycle 1 grants for Senate Bill 1 Local Partnership Program,

Solutions for Congested Corridors Program and Trade Corridor Enhancement Program. Products Date

Measure A Program of Projects (also in WE 5820) 06/2016 Measure A cooperative agreements with funding recipients Various Contract with US 101 Corridor Advisor 07/2015 Contracts with consultants for US 101 HOV project design Various Contract with consultant for Senate Bill 1 grant writing Spring 2018 Staff Time: 33.6 person months

Direct Costs Funding

SBCAG $ 701,600 LTA Program/Project $ 21,827,600 Professional Svs-Lobbyist 95,200 Professional Svs-County Counsel 25,000 Professional Svs-Financial Advisor 12,700 Professional Svs-Rail Pgm Management 50,000 Professional Svs –Rail Marketing 130,000 Professional Svs-Solvang Circ Project 600,000 Professional Svs-SR 166 Safety & Op 522,000 Professional Svs-SC Carpool/Vanpool 44,300 Professional Svs-SC Interregional Transit 850,000 Professional Svs-SC Bike & Ped 2,794,000 Professional Svs-SC Safe Routes to School 45,000 Professional Svs-SC Transit Capital 1,862,000 Professional Svs-NC Interregional Transit 918,000 Professional Svs-NC Carpool/Vanpool 10,500 Professional Svs-NC Safe Routs to Sch,Bike,Ped 354,000 Professional Svs-HWY 246 Passing Lanes 7,684,000 Professional Svs – Grant Writer 101 HOV 50,000 Professional Svs-HWY 101 HOV Professional Svs- UVP Barrier Walls

3,085,000 1,576,000

Special Expense-Comm. (CAE) 9,000 Special Expense-Insurance (CAE) 21,000 Special Expense- Annual Audit 10,900 Special Expense-Santa Maria Office 3,900 Special Expense-Membership CRCC 1,500 Special Expense-Office (CAE) 2,500 Special Expense-Board Compensation 29,500 Special Expense-Travel 5,000 Special Expense-Fuel (CAE) 325,000 Special Expense-TS Bike & Ped 10,000 $ 21,827,600

WORK ELEMENT 5826

US 101 LOCAL PROJECT SUPPORT Objective

To assist local agencies with the planning, project development and funding of potential local coastal development permit projects that are related to the Measure A funded US 101 HOV project. Projects include the Cabrillo Blvd. \ UPRR Underpass Bridge Replacement, the Olive Mill Road Intersection Improvements, the San Ysidro Road Intersection Improvements and the Santa Claus Lane Bicycle Path project Previous and Ongoing Work

Development and execution of a funding agreement with City of Santa Barbara for Cabrillo Project.

Serve as Project Development Team (PDT) member for feasibility study on Cabrillo Project by City of Santa Barbara and for Intersection Control Evaluation (ICE) studies for Olive Mill and San Ysidro projects for City of Santa Barbara and County of Santa Barbara, respectively.

Development and execution of a funding agreement for the Olive Mill and San Ysidro projects with the County and City of Santa Barbara, respectively.

Completion of Environmental Document for Santa Claus Lane Bicycle Path project.

Tasks

1. Administer various funding sources through Caltrans for each of the local projects including, but not limited to: preparing requests for authorization, programming changes, coordinating reimbursable costs submitted by local agencies, preparing invoices.

2. Participate on PDT teams for each of the projects which includes reviewing deliverables, and coordinating work being developed by the US 101 HOV team members.

3. Work with local agencies on the development and monitoring of Memorandum of Understandings to guide the process for advancing each of the local projects.

4. Participate in local agency consultant selection processes

Products Date

Contracts with consultants for US 101 HOV project design Various Cabrillo Environmental Clearance September 2017 Olive Mill Preliminary Design/Environmental Clearance June 2018 San Ysidro Preliminary Design/Environmental Clearance June 2018 Santa Claus Lane Environmental Clearance June 2018

Staff Time: 0.5 person months

101

Direct Costs Funding

SBCAG $ 11,400 HSIP–Cabrillo $ 63,100 Professional Svs.-Cabrillo 550,000 STIP- Cabrillo 491,000 Professional Svs.-Olive Mill 400,000 Federal Earmark-OM/SY 645,500 Professional Svs.-San Ysidro 400,000 RSTP-Olive Mill/SY 161,300 Professional Svs – Santa Claus Lane 200,000 Measure D - Cabrillo 500 $ 1,561,400 101 HOV Reserve - STP 200,000 $ 1.561,400

Attachment DFY 17-18 OVERALL WORK PROGRAMPROPOSED REVISIONS - 2

1000 Program Administration1810 OWP Development and Monitoring 126,200$ -$ 126,200$ 1820 Regional/Subregional Coordination 32,500 32,500 1830 Public Participation and Information 128,200 128,200 1840 TDA Administration 280,700 280,700 1850 Indirect 1,178,900 1,178,900

2000 Comprehensive Planning/Analysis2810 Airport Land Use Planning 284,700 284,700 2820 Census Data Center 116,700 116,700 2830 Regional Growth Forecast 162,100 162,100 2850 Travel Demand Forecasting 174,900 174,900

3000 Transportation Planning and Programming3810 Regional Transportation Plan 204,300 204,300 3815 Regional Transit Service 58,400 58,400 3820 Highway Planning 29,200 29,200 3821 Freight Plan 51,900 51,900 3822 Goleta Ramp Metering Study 54,000 54,000 3830 Transit/Paratransit Planning 136,200 136,200 3832 Santa Maria - SLO Connectivity Plan 91,200 91,200 3835 LCTOP-North County Saturday Service 103,000 103,000 3840 Passenger Rail Service Planning 123,600 123,600 3850 Bicycle/Pedestrian Planning 67,000 67,000 3860 Performance Measure & Target Development 42,200 42,200 3870 ITS Planning 55,800 55,800 3872 US 101 Corridor TMP 360,400 360,400 3880 Congestion Management Program 51,900 51,900 3890 Transportation Improvement Program 641,500 641,500

4000 Air Quality Planning4810 SIP Development 9,700 9,700

5000 Program Delivery/Services5810 Service Authority for Freeway Emergencies 613,500 613,500 5820 Local Transportation Authority - 1% Admin 236,100 236,100 5821 LTA Program & Project Delivery Measure D 134,900 134,900 5824 LTA Program & Project Delivery Measure A 21,777,600 50,000 21,827,600 5826 US 101 Local Project Support 1,361,400 200,000 1,561,400 5830 Traffic Solutions Program 315,200 315,200

Total 29,003,900$ 250,000$ 29,253,900$

Number Work ElementOWP Budget

AmountProposed Revisions Revised Budget

ATTACHMENT E