Scrutiny Committee MONDAY 11TH

NOVEMBER 2013 NOTES Present: James Carroll, Jody Bird, John Pinkney, Hannah Graham, Rob Entwistle, Hannah Broadhead, Matthew Hand, Mike Patrick, Georgina Ramsden In attendance: Michele Jukes, 1 Apologies

Apologies were received from Jamie Watson and James Carroll 2 Minutes of the Previous Meeting The minutes of the meeting on 20th Mary 2013 were approved. 3 Summary Report of the Officers’ individual and team objectives and their main

campaigns planned for the year JP explained the objectives template and how they work. The Officers’ objectives were noted and approved. Q: Has anything changed since the summer? JP explained that things are changing all the time. The templates are updated every three months 4 A brief written report from the Officers on the work they have done The Officers’ written reports were accepted by the Committee. Q: Can you find out the demographics of who has voted in the elections? JP noted that we have access to the University’s student database and look at the proportion of students who vote from each School, degree level, age, gender etc Q: What changes have been made to University media? JP noted that in the past year the SU’s profile in all prospectuses has gone from nothing to a full page in each prospectus and the Guide to the University using own language and photos. Q: What time is teaching meant to stop on a Wednesday? HG noted it should finish at 1pm 5 Short report from the President confirming the working hours of each Officer Trustee

since the last meeting JP explained how the hours worked were worked out. The Officers are contracted to work 40 hours per week. It was noted that JB’s hours were incorrect. They have not been added up correctly. JB’s correct hours were noted as 224 in total, 44.8 average.

Q: Why is JC working so many hours? JP noted JC is not here to explain. He noted the Officer concerns about it. The committee discussed the hours the Officers work. HG explained that they need to book in holiday earlier as otherwise the diary becomes full and then it’s impossible to take time off. The Committee mandated JC to lower his weekly average and take toil as they are concerned he will not be working at the same standard at the end of the academic year. Action: JC to take forward 6 A short report of the Officer Trustees attendance at Students’ Union, University and

external meetings that have taken place since the last meeting The paper showing the meetings each Officer attended was accepted by the Committee. The Officers explained some meetings abbreviations. Q: Why has JC been doing so many AGMs? JB explained that any of the other Officers can do AGMs is she is not available. JC did the AGMs scheduled when JB had a family emergency. 7 Any other papers requested by the Committee or referred by other bodies of the SU There were no additional papers. 8 Any Other Business Q: You received £20,000 from the University and asked for help regarding the Freshers ballot. Is there any update? JP explained that at Star Chambers the Officers pitched for £20,000 for community engagement, which the University agreed to. The Freshers Ballot asked what should this money be spent on and gave some options. However, there was no interest from students. As a result the Officers agreed to spend the money on student safety which will encompass everything related to safety ie housing, health etc.