Scrutiny Committee MONDAY 9TH

DECEMBER 2013 NOTES Present: James Carroll, Jody Bird, John Pinkney, Hannah Graham, Rob Entwistle, Hannah Broadhead, Matthew Hand, Mike Patrick, Georgina Ramsden In attendance: Michele Jukes, 1 Apologies

Apologies were received from Jamie Watson and Matthew Hand 2 Minutes of the Previous Meeting The minutes of the meeting on 11th November 2013 were approved. 3 Summary Report of the Officers’ individual and team objectives and their main

campaigns planned for the year The Officers’ objectives were noted and approved. JP noted they have not been updated as yet. Dates have been booked with the Membership Services Manager but Grad Week and a rise in student complaints have taken over. There will be an updated version at the next meeting. Action: Officers to bring updated objectives template to next meeting 4 A brief written report from the Officers on the work they have done The Officers’ written reports were accepted by the Committee. Q: If the Wendy House is located down stairs will it be overlooked or block the path? JP noted it is not a permanent feature and could be put somewhere if more appropriate. Q: How will the Student Charter be launched? HG noted SU marketing will be organising promotion around the SU and the University. HG will be attending meetings in the Schools to give out the packs. They will be displayed in leaflet holders around campus for students to pick up. Q: What will you do if you receive a Wednesday Watch form about a lecture on a Wednesday afternoon? HG noted they will contact the Dean of the School and lecturer involved to explain and ask how they will resolve this. She noted the VC is behind the project. Q: How will you prepare the mystery shoppers in the Library? HG noted she will give a briefing to the group. There will be three different scenarios they will be asking about eg out of hours, using computers. They will have a 3-4 week window following which HG will do focus groups. Q: Will you link Think Healthy Thursday to societies eg Mind, Body & Soul JC noted that this is his intention.

Q: Where will the Safe Zones be? JC noted they will be in various venues in the area. Pub Watch and Campus Security are involved. Currently looking at the times the different type of venues are open so the venues have not been confirmed. Q: Where will the second Mental Health Adviser be based? JC noted the post will be based in Student Services Q: Is there a fixed budget for the vending machines? JC noted it is funded by Virgin Care. They will install and maintain the machine. Q: Will the vending machine be positioned so access is confidential? JC noted for the moment it will be by the toilets but usage will be monitored and if it is low the machine will be moved. Q: Will past students be going on Tour? JB noted there has been a lot of interest from past students. She, Chris Walton and Amy Steadward met to discuss and have picked out those they can trust and will not cause any issues. JB noted there are current issues with past students’ involvement with clubs and societies. A decision will be made at the end of the year about this. 5 Short report from the President confirming the working hours of each Officer Trustee

since the last meeting The working hours of each Officer were noted. It was noted that JC had reduced is weekly average and taken toil which was mandated and the last meeting. Q: Has Grad Week affected hours worked? JP noted it hasn’t as all the ceremonies take place during general working hours. 6 A short report of the Officer Trustees attendance at Students’ Union, University and

external meetings that have taken place since the last meeting The paper showing the meetings each Officer attended was accepted by the Committee. The Officers explained the purpose of some of the meetings they had attended. Q: Are the club/society AGMs reducing at this time of year? JB noted that if re-elected she will look at bringing in a policy to ensure that AGMs of current clubs/societies take place at the end of the academic year. The AGMs taking place now are for new clubs/societies. 7 Any other papers requested by the Committee or referred by other bodies of the SU There were no additional papers. 8 Any Other Business There was no other business.