scanner man revised 20040803

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Manual for the use of the HP Designjet 815mfp

(Integrated large format scanner and plotter)

Division of Land Resources

Land Quality SectionDam Safety Program

August 3, 2004

By

Meghan Euliano

Graduate Student

Department of Marine, Earth and Atmospheric SciencesNorth Carolina State University


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Manual for use of the HP Designjet 815mfp scanner and plotterLand Quality Section, Division of Land Resources

Date: August 3, 2004

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Contents

Page

Purpose and Objectives . 4Description of the HP Designjet 815mfp .. 6Starting the HP Designjet 815mfp . 9

Loading the original document for copying and scanning 12Using the HP Designjet 815mfp touch screen computer 15

Calibration . 20Making copies 23Scanning. 29

Printing 36Copying and removing data 40

Shutting down the unit 46Changing plotter paper 50

Figures

1. HP Designjet 815mfp touch screen computer, scanner and plotter 7

2. Side view of the HP Designjet scanner .. 7

3. Side view of the HP Designjet plotter 84. Touch screen computer .. 85. Plotter on/off button located on the lower left corner 10

6. Scanner on/off switch located behind the scanner.. 107. Touch screen tilted . 118. Insertion slot 13

9. Magnetic guides and lines.. 1310. Paper eject arrow 14

11. Touch screen pen 1612. System maintenance screen 1613. Copy screen 17

14. Exit button located in the bottom left corner of the screen 1715. Shutdown or exit 1816. Windows 18

17. Touch Designjet scan to copy, scan or print .. 1918. Scanner maintenance box 21

19. Center arrow located in the center of the scanner .. 2120. Copy screen 2421. B&W or color copy with black and white selected 24


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Figures (continued)Page

22. Type of original document . 25

23. Lightness value box 26

24. Input size. 2625. Output size . 2726. Scale 2727. Multiple copies 28

28. Start copying button located on the bottomright corner of the copy screen 28

29. Scan tab selected. 3030. Scan screen with color selected . 3031. Type of original document to be scanned .. 31

32. Scan lightness value box 3133. Original document paper size. 32

34. Scan resolution quality 3235. File name 3336. File format Tiff, Jpeg, or Pdf . 34

37. Changing the folder where the scanned image will be saved 3438. Begin scanning button 35

39. Print tab selected 3740. Print tab .. 3741. Add files to print. 38

42. Number of sets printed 3843. Print button. 39

44. Shortcut to Dlrncgshpdjcc icon.. 41

45. Login .. 4146. Dlrncgshpdjcc screen . 41

47. An example of the images folder 4248. Highlighted files and edit menu . 43

49. Copying to folder 4450. CD burning. 4451. After highlighting the file click delete 45

52. Send file to the recycle bin. 4553. Windows shutdown button. 47

54. Designjet scan exit button .. 4755. Shutdown or exit. 48

56. Computer tilted back .. 4857. Plotter on/off button 4958. Scanner on/off switch. 49

59. Blue lever for paper change 5160. Instruction screen 5161. Paper roll in plotter. 52


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4

Purpose and objectives


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6

Description of the HP Designjet 815mfp


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Description of the HP Designjet 815mfp

This section describes the HP designjet 815mfp and its components and gives theunits location. The HP designjet 815mfp (unit) is located in room 527H on the 5th floor

of the Archdale Building 512 N Salisbury St. Raleigh NC, 27604 in the Division of Land

Resources. Figure 1 provides an overview of the machine components that are describedbelow.

Figure 1. HP designjet 815mfp touch screen computer, scannerand plotter

The following images show details of the individual components of the HP designjet

815mfp. Figure 2 shows the location of the scanner, which is located on top of the plotter.

Figure 2. Side view of the HP designjet scanner


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Figure 3 shows the plotters location directly beneath the scanner.

Figure 3. Side view of the HP designjet plotter

The touch screen computer is located to the right of the scanner plotter.

Figure 4. Touch screen computer


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10

Starting the HP designjet 815mfp

This section describes how to turn on the unit. The sequence to start the unit is the plottermust be turned on first, the scanner second, and the touch screen computer last. Theprocedure for shutdown is the opposite. The scanner and plotter must warm up for 1 hourbefore using. Remove the dust cover from the top of the scanner before use. Then begin

turning the unit on starting with the plotter. Turn on the plotter by pushing the bluebutton located in the lower left corner of the plotter (fig. 5).

Figure 5. Plotter on/off button located on the lower left corner

After the plotter has been turned on, then turn the scanner on using the switch located onthe left on the back of the scanner.

Figure 6. Scanner on/off switch located behind the scanner


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After the scanner and plotter are turned on wait a few minutes for the machines to warmup. When the scanner and plotter are ready, turn on the computer. The on/ off switch is

located under the touch screen computer on the right side. The computer is flexible and

rotates and can be tilted. In order to reach the on/off switch, also the USB port, thecomputer may have to be tilted as shown in the picture.

Figure 7. Touch screen tilted

The scanner and plotter must warm up for at least 1 hour before copying or scanning.


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12

Loading the original document for copying andscanning


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Loading the original document for copying and scanning

This section describes the correct way to load the original document into the scanner toprepare for scanning and copying. There is a ruler across the top of the scanner. The

ruler is in centimeters. Directly below the ruler is an opening (insertion slot). Thedocument to be scanned or copied will be fed into this slot. The opening is set for

documents of standard thickness but can be adjusted for thicker documents. To adjust thesize of the slot see Jeff Reid, or consult the HP online manual (see page 26 for thewebsite). Documents can be scanned either horizontally or vertically. Place the

document either horizontally or vertically face down on the scanner. Make sure that thetop of the document is toward the scanner. If the top is facing the other way the image

will be saved upside down. Figure 8 shows the insertion slot.

Figure 8. Insertion slot

There are lines and magnetic guides (fig. 9) on the scanner that can be used to line thepaper up and keep it straight. The magnetic guides can be moved around depending on

the paper size. The letters above the guidelines are paper size. Figure 9 shows the lines,letters and magnetic guides.

Figure 9. Magnetic guides and lines


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After the paper is lined up push it into the insertion slot (see figure 8). Slide it in until the

scanner grabs the document and pulls it into place. New users: when the scanner takeshold of the paper it may startle you.

If the paper is not in straight it can be removed by pushing the blue bottom arrow

shown in figure 10. The blue arrow is located on the right side of the scanner.

Figure 10. Paper eject arrow


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Using the HP Designjet 815mfp touch screen computer


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Using the HP Designjet 815mfp computer

This section gives a brief overview of using the touch screen, including how to use

windows on the touch screen computer. The computer is a touch screen. The pen

attached to the computer, shown in figure 11, can be used to touch the screen.

Figure 11. Touch screen pen

After logging in designjet scan will open automatically from the windows screen. Ifcalibration is needed a system maintenance box will pop up on the screen. The systemmaintenance box is shown in figure 12. Calibration can be skipped by touching remind

me later. If scanner maintenance is chosen then see calibration instructions (page 20).

Figure 12. System maintenance screen


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After touching the exit door, a box that is shown in figure 15, will pop up. It has two

options shutdown or exit. To get to windows touch exit. System shutdown will turn offthe computer (See page 46 for information about shutting down the computer).

Figure 15. Shutdown or exit

If exit is chosen designjet scan will close and you will be in windows.

Figure 16. Windows


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To access saved files

At the windows screen go to start in the lower left corner. At the start menu touch

windows explorer then open my computer. Open the Data (D:) drive. Then navigate tothe folder where the data was saved and open it.

To scan, copy or print a document return to designjet scan. To do this touch the designjet

scan icon, shown in figure 17, located in the top right corner of the windows screen. Thiswill take you back to either the system maintenance box or the copy screen (see page

16 17).

Figure 17. Touch designjet scan to copy, scan or print


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20

Calibration


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Calibration

If calibration is needed this section explains step by step how to calibrate the HPDesignjet 815mfp. Also included in this section is an explanation of where the

calibration sheet is located and how to use it. The calibration sheet located in the corner

of room 527H in a colorful box that is labeled scanner maintenance.To do calibration at the system maintenance box (see fig. 12) touch scanner

maintenance shown in figure 18.

Figure 18. Scanner maintenancebox

When the screen after that comes up touch next.

The next window will say printed side down.

Carefully remove the calibration sheet. When handling the calibration sheet try to touch

the sheet only by its edges, and do not drop it. At the top of the calibration sheet there isan arrow. Line this arrow up with the arrow on the scanner. The arrow on the scanner is

located underneath insertion slot. Figure 19 illustrates the arrow on the scanner thatshould be lined up with the arrow on the calibration sheet.

Figure 19. Center arrow located in the center of the scanner

Keeping the calibration sheet straight and in line with the arrow, insert it into the scanner.

Then push next.After a few minutes a file window may pop up on the screen. Touch use

standard file. This should work, if it doesnt get Jeff Reid to help you.Wait while the computer goes through calibrations. This could take up to 45 minutes.


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A screen should appear that says basic calibration and color calibration was successful. Itwill also say gray calibration done.

At this screen touch finish. Carefully remove calibration sheet, put it back in itsbox then return it to the corner.


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Making Copies


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Making copies

The section entitled making copies explains how to make copies on the unit, how tochoose the type of original document, how to make multiple copies, how to change the

scale, and how to make the copied image lighter, or darker. First open designjet. Or if

designjet is already open be sure you are at the copy screen. If you are not already atthe copy screen, shown in figure 20, then touch the copy tab at the top of the screen.

Figure 20. Copy screen

Copies can be made in either black and white or color. To make black and white copies

touch the white circle beside black and white (B&W). Figure 21 shows black and whiteselected. Select color by touching the white circle beside color.

Figure 21. B&W or color copy with black and white selected


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The next thing to choose is the type of original document. Touch the button beside typeof original and a screen will pop up with a list of original document types. Choose the

one that best describes the original document. For examples and descriptions of eachtype go to HPs online manual at

https://www.designjet.hp.com/pdf_refer.html?pdflink=Data/Manuals/cc800_815_4200_c

olor_guide.pdf.Scroll through the types by touching the arrows. Figure 22 shows the box with

the list of original document types.

Figure 22. Type of original document


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The next option, labeled lightness, changes how light the copied image will be. The lowerthe number the darker the image will be. To change the settings touch the button beside

lightness. When enter value (shown in figure 23) pops up chose the value.

Figure 23. Lightness value box

The input size option is for the size of the original paper. This can be left on auto orchanged to one of the paper sizes listed (See page 31 for a list of sizes). To change the

paper size touch the input size button. Scroll through the paper sizes using the arrowsuntil the correct one comes into view. Touch the desired paper size.

Figure 24. Input size


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The output size is the copied paper size. This can also be changed from auto by touchingthe desired paper size.

Figure 25. Output size

Changing the scale will change the size of the image. To do this first open the scale

screen, then touch the desired value. A 100% scale is a 1:1 ratio. A value less than 100%reduces image so the image will be smaller on the copy than on the original. A value

greater than 100 magnifies the image. Figure 26 shows the scale box and a list ofpercent values to choose from.

Figure 26. Scale


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To generate more than one copy touch the copies button. A box that says, enter valuewill pop up; this is shown in figure 27. At this screen, type or touch the number of copies

desired. Either press enter on the keyboard or touch the enter button on the screen.

Figure 27. Multiple copies

Before starting make sure the paper has been placed into the scanner (See loading paperpg. 12). After all the appropriate options have been chosen begin to copy by touching the

green button located at the bottom right corner of the screen. Figure 28 shows the buttonto begin copying.

Figure 28. Start copying button located on the bottom right corner of the

copy screen

The scanner will take the document and an image of it will become visible on thecomputer screen. Then the plotter will print the copy. After the process is complete,

remove the original paper by pressing the eject arrow (see figure 3).


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Scanning

Touch the scan tab on the top of the screen. This section explains how to scan adocument, the different types of original document, how to choose the file where the

image is saved and how to name it, how to make the image lighter or darker, changing

the file format, how to change the resolution, paper input size and the type of originaldocument. Figure 29 shows the scan tab after it has been selected.

Figure 29. Scan tab selected

The scan screen will appear. On this screen there will be several options that can be

changed. The scanning section will explain these options. After the scan tab is selectedthe screen shown in figure 30 will appear. The image that will be saved on the computer

can be in black and white or in color. To choose the black and white option touch thewhite circle beside B&W (black and white) for color touch the circle beside color. Color

must be used to save in pdf. Figure 30 shows the color option selected.

Figure 30. Scan screen with color selected

The next thing to choose is the type of original document. Touch the button beside type

of original and a screen will pop up with a list of original document types.Choose the one that best describes the original document for examples see the HP manual

at


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https://www.designjet.hp.com/pdf_refer.html?pdflink=Data/Manuals/cc800_815_4200_color_guide.pdf. Use CAD for plan sheets. Scroll through the types by touching the

arrows. Figure 31 shows the box with the list of original document types.

Figure 31. Type of original document to be scanned

The next options changes how dark or light the image comes out when copied. To changethe settings touch the button beside lightness. When the enter value box (shown infigure 32) pops up chose the value.

Figure 32. Scan lightness value box


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The input size option is for the size of the original paper. The paper sizes in inches areANSI A: 8.5x11; B: 11x17; C: 17x22; D: 22x34; and E: 34x44. The paper size can be

left on auto or changed to one of the paper sizes listed. To change the paper size fromauto, touch the input size button. Scroll through the paper sizes using the arrows until

the correct one comes into view. Touch the desired paper size.

Figure 33. Original document paper size

The resolution of the scanned image can be changed. Touch the button beside scanresolution and a box labeled quality will appear. The resolution can be changed to low,normal, high, or choose custom to put in a specific resolution. The quality box is shown

in figure 34.

Figure 34. Scan resolution quality


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To change the name of the file, touch file name (fig. 35), then using the keyboard or thetouch screen type in the file name and press enter. The files can be named using a format

proposed by the LQ people. State ID_ date of plan plan type sheet number. Here is an

example from Haywood County. HAYWO004_19760308RD_01. The date is writtenstarting with the year then the month and day.

Figure 35. File name


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There are three different types of formats that the file can be saved as, Tiff, Jpeg, or Pdf. Tochange the file format, touch the file format button, select the format type and touch

okay. The file format box with the format types is shown in figure 36.

Figure 36. File format Tiff, Jpeg, or Pdf

To save the image into an already existing folder open the file folder box (this box isshown in figure 37) and scroll through the folders using the arrows buttons. Touch the

folder the image is to be saved in then touch okay. To save the scanned image in a newfolder open the change folder screen, then tap new folder. Type in the desired file

name and hit okay. A separate folder should be made for each dam and given the state IDas a name.

Figure 37. Changing the folder where the scanned image will be saved


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Then make sure the document is loaded in the scanner (see loading original document pg.

12) and touch the button in the lower right corner of the screen (fig. 38). This will beginthe scanning process.

Figure 38. Begin scanning button

The machine will take the document and an image of it will appear on the computerscreen. After scanning is finished press the eject arrow (see figure 10) to remove thedocument.


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Printing


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Printing

This section will explain how to print an image that is already stored in the touch screencomputer. Designjet must be opened first. Then the print screen must be brought up; this

screen is shown in figure 40. To do this touch the print tab on the top right corner of the

screen. Figure 39 shows the selected print tab.

Figure 39. Print tab selected

The print screen will come up. At this screen the list of images to be printed can beselected. Figure 40 shows this screen.

Figure 40. Print tab


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The files to be printed need to be added to the print list. Bring up the add files to listbox by touching add to list. A box will pop up that says add files to list, this is

shown in figure 41. Use the arrow buttons find the file to be printed. Touch the whitebox next to the desired folder and touch okay.

Figure 41. Add files to print

More than one copy can be printed. To choose the number of sets to be printed touch the

box next to number of sets. At the enter value box, type the number of sets and thentouch the enter button. Figure 42 shows the box where the number of sets that will beprinted are entered.

Figure 42. Number of sets printed


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To start printing touch the button in the bottom right corner of the screen. This button isshown in figure 43.

Figure 43. Print button


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Copying and removing data


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Retrieving files through the network

This section will explain how to get to the files from a computer other than the touchscreen, how to save the files and how to delete them from the computer. The HP

Designjet 815mfp touch screen computer must be on to access the files saved on it from

another computer. A computer that has network access to the HP Designjet 815mfpcomputer must be used to get the information. Either use windows explorer or in

windows open the shortcut to Dlrncgshpdjcc (this is the shortcut to the files stored on thescanners touch screen computer). This icon is shown in figure 44.

Figure 44. Shortcut to Dlrncgshpdjcc icon

A login screen will pop up. Figure 45 shows the login screen. Logon and click okay.

Figure 45. Login

The Dlrncgshpdjcc should open. Figure 46 shows this screen.

Figure 46. Dlrncgshpdjcc screen


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To create a new folder to save the files in first minimize the Dlrncgshpdjcc window.

Now create a new folder, this is where the images will go. Do one folder per dam in thecounty folder. After the new folder is created go back to the Dlrncgshpdjcc window.

From here open the folder that contains the scanned files, in figure 47 it is the images

folder. Figure 47 is an example of what the folder will look like.

Figure 47. An example of the images folder

Copying the files is faster than moving them.


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To copy the files to the work folder select the file or files to be copied, then go to edit,under edit click on copy to folder. More than one file may be selected by highlighting the

first one, pushing the shift key and clicking on the last file. Figure 48 shows the fileshighlighted and also the edit menu.

Figure 48. Highlighted files and edit menu


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In the browse for folder screen navigate to the created folder and click okay. Thisscreen is shown in figure 49. It may take a few minutes for the files to transfer.

Figure 49. Copying to folder

After the files have been transferred a CD or DVD can be created.

Figure 50. CD burning


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Deleting files

On the scanners touch screen computer navigate to the folder where the files are stored.Highlight the file to be deleted. This may also be done on a networked computer, but the

process will take longer. Click on file and go to delete. Figure 51 shows the file menu.

Figure 51. After highlighting the file click delete

A box, shown in figure 52, will appear that says, confirm file delete. Click on yes tosend the file to the recycle bin.

Figure 52. Send the file to the recycle bin

Then empty the recycle bin. Do this by opening the recycle bin, going to file and thengoing to empty recycle bin.


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Shutting downthe unit


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Shutting down the unit

This section explains how to shutdown the touch screen computer and the unit. Thecomputer must be shut down before shutting off the plotter and scanner. If you are at the

windows screen touch shut down button, it is shown in figure 53.

Figure 53. Windows shutdown button

If you are in designjet scan touch the door located in the bottom left corner of the screen(shown in figure 54).

Figure 54. Designjet scan exit button


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After touching the door the shutdown or exit box will pop up (shown in figure55). Atthe shutdown or exit box touch System Shutdown. If exit is chosen the computer will

exit designjet scan and go to windows.

Figure 55. Shutdown or exit

Wait until the computer says, it is safe to turn the computer off. Then turn thecomputer off with the switch located under the computer on the right side. The computer

will need to be tilted to reach the on/off switch. Figure 56 shows the computer tilted.

Figure 56. Computer tilted back


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After the computer has been shut off, turn off the plotter. To turn off the plotter push the

blue button on the lower left side of the plotter. On/off button is shown in figure 57.

Figure 57. Plotter on/off button

After turning off the plotter. Turn off the scanner. The switch is shown in figure 58 andlocated on the back of the scanner.

Figure 58. Scanner on/off switch

Wait for the machines to cool off then put the cover back on the scanner.

For more information on the HP Designjet 815mfp you can go to the HP website andlook at the online manual. The web address ishttps://www.designjet.hp.com/pdf_refer.html?pdflink=Data/Manuals/cc800_815_4200_c

olor_guide.pdf.


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Changing plotter paper


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Changing plotter paper

The plotter should be turned on (see page 10 for instructions on how to turn on the

plotter). When the machine is turned on, unlock the brakes on the plotter. The brakes are

located on the wheels. After the brakes have been released pull the machine out so thatthe paper roll can be easily reached. Pull up on the blue lever located on the right side of

the plotter (fig 59).

Figure 59. Blue lever for paper change

On the right side of the plotter, above the blue lever, there is a small screen (Fig. 60).

Figure 60. Instruction screen

After the lever is pulled instructions will appear in the screen. Follow the instructions.


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Go around to the back of the unit. Before doing anything, notice how the paper ispositioned with the paper going over the roll. Figure 61 shows the paper correctly in the

plotter.

Figure 61. Paper roll in plotter

When the paper has been changed it should be in the same way. There are alsoinstructions on the paper roll. Read them carefully. Now very carefully pull the black

tube with the paper on it out of the machine. DO NOT SET THE TUBE ON THEFLOOR. Find a piece of cardboard and set the tube on the cardboard instead.

The plotter takes 36-inch paper. Remove the paper from the box. Do not set the paper onthe floor either. Use a piece of cardboard. Take the paper out of its sleeve. After getting

the paper out, remove the tape from the paper. Put the paper on the tube and put the tubeback in the machine with the paper feeding off the bottom of the spool, out and around

the spool toward the slot. Make sure the paper is the correct way. Now feed the paperinto the feed slot until it goes all the way through and make sure the paper is going overthe roll and in not under the roll. After the paper is all the way through push the blue

lever down. Go to the back of the machine and roll up the slack in the paper. The plotterwill grab the paper and trim the edge.

After the paper has been changed, roll the machine back to where is was and lock thebrakes.


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