scenario planning and rapid space modelling (sparsam) all material in this paper is copyright © cpb...
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Scenario Planning And Rapid Space Modelling (SPARSAM)
All material in this paper is copyright© CPB Projects Ltd. All rights reserved
All material in this paper is copyright© CPB Projects Ltd. All rights reserved
What is SPARSAM?
An innovative tool to help Estates Directorates and Project Teams to:
map academic planning scenarios against strategic estates options
compare existing space allocations with modeled projections.
incorporate real-world dynamics of space usage.
calibrate for local standards, practices, behaviours and preferences.
take strategic decisions about future space requirements and estates planning with confidence.
All material in this paper is copyright© CPB Projects Ltd. All rights reserved
Benefits
SPARSAM helps institutions:
Rapidly test estate development options or refine an estate strategy
Take the politics out of assessing future space requirements.
Maximise value delivered from revenue and capital budgets
Improve end user buy-in to any changes.
All material in this paper is copyright© CPB Projects Ltd. All rights reserved
Why use SPARSAM?
Easy to use modelling capability for any stage of strategy, policy or project development
Works effectively with available data
Makes negotiations and discussions with stakeholders more transparent
Underpinned by both research and practical supporting resources (including proof of concept layouts)
Provides access to a wealth of supporting experience and skills in strategic briefing
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Institution: University of Poppleton
Prepared on:
Model: Version 3 includes revised navigation and calculations
SPARSAMScenario Planning andRapid Space Modelling
Total Modelled Net Internal Area required is 100,000.0 m²
Total Current Net Internal Area required is 109,000.0 m²
Current space is a provision of 109% against the modelled output.
This model is is designed to identify, compare and evaluate space requirements.It is a decision support tool and the output should be carefully evaluated and used to inform decision-making.The model should neither be treated as prescriptive nor regarded as providing only a single solution.
All material in this workbook is copyright© CPB Projects Ltd. All rights reserved
18 April 2013Input Enter Campus Information
Enter Student & Staff
Numbers
Calibrate Calibrate the Model
Refine Calculations Refresh Pivots
Model Output
View the Base Ouput
Estate Management
View Scenarios
View Site Allocation
Options List -Building
Decisions
New Building Config
View User Guide
Simple Navigation
All views accessed off main dashboard
Import data from existing systems
Works transparently within Excel
Switch quickly between views for: defining strategic
scenarios, setting space
standards testing estates options
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Classify & Summarise Imported Space DataSPARSAM uses a common classification scheme to relate existing space allocations to modelled projections
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Input Scenario Data & Projections
SPARSAM readily facilitates the development of multiple planning
scenarios Define scenarios using student and staff numbers
Upload data quickly and easily
Switch instantly between detailed model projections for each scenario
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Calibration Set and Customise Modelling Parameters
Set parameters to reflect current and future policies
Set factors at corporate or faculty level
Choose specific settings for teaching, research and income generation
All material in this paper is copyright© CPB Projects Ltd. All rights reserved
Compare ScenariosView Scenario Projections against Actual Allocations
Spatial Analysis 2013
Comments
Functional Requirement Modelled Actual Variance in m² Variance (%)
General Purpose Learning Space 16,470 12,939 3,531 27% 6 contact hours at 33% Utilisation
Academic Offices 11,979 22,998 -11,020 -48% 1197.85 10 m2 for 1198 members of staff
19 m2 for 1198 members of staff
Open Access Facilities & Resources (inc LRC) 14,593 13,309 1,285 10% 13267 1 m2 per FTE student
Local Administration 4,361 4,095 266 6% 724 6 m2 for 724 members of staff
1333 7 m2 for 1333 members of staff
Central Administration 4,967 7,905 -2,938 -37% 757 10 m2 for 757 members of staff
Specialist Academic Space 16,259 13,466 2,793 21%
Research Space 22,512 25,778 -3,266 -13%
Commercial Space 8,813 8,813 0 0%
Total Net Usable Area 99,954 109,302 -9349 -9%
Balance 53,821 54,880 -1,059Estimate for Communication, Plant & Circulation 35% 33%Approximate Gross Internal Area 153,775 164,182 -10,408
Area in M²
Year to be viewed Scenario Name Baseline
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
ModelledActual
Spatial Type Breakdown - Optimum Vs Actual
Balance
Commercial Space
Research Space
Specialist Academic
Central Departments
LRC
Academic Offices
Classroom Stock
GeneralPurpose
Learning Space
AcademicOffices
Open AccessFacilities &
Resources (incLRC)
LocalAdministration
CentralAdministration
SpecialistAcademic
Space
Research Space CommercialSpace
Balance
Space Profile
Modelled Actual
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Examine Space Issues at Faculty Level
Return to Basic Report Section
2013
2013
Comments
Organisation Functional Requirement Actual Scenario Actual to Baseline Actual to Scenario
College Areas -ve =overbudget
Arts, Humanities and Law Academic Offices 2,318 1,941 1,941 -377 -377Arts, Humanities and Law Specialist Academic Space 465 738 738 273 273Arts, Humanities and Law Research Space 292 1,090 1,090 798 798Arts, Humanities and Law Local Administration 285 312 312 27 27Sub-total College Areas Arts, Humanities and Law 3,360 4,081 4,081 721 721Medical and Biological Sciences Academic Offices 8,193 9,858 9,858 1,665 1665Medical and Biological Sciences Specialist Academic Space 5,613 15,335 15,335 9,722 9722Medical and Biological Sciences Research Space 18,758 21,422 21,422 2,663 2663Medical and Biological Sciences Local Administration 1,384 4,049 4,049 2,665 2665Sub-total College Areas Medical and Biological Sciences 33,948 50,663 50,663 16,715 16,715Science and Engineering Academic Offices 6,511 0 0 -6,511 -6511Science and Engineering Specialist Academic Space 5,330 0 0 -5,330 -5330Science and Engineering Research Space 6,512 0 0 -6,512 -6512Science and Engineering Local Administration 873 0 0 -873 -873Sub-total College Areas Science and Engineering 19,226 0 0 -19,226 -19,226Social Science Academic Offices 4,547 0 0 -4,547 -4547Social Science Specialist Academic Space 841 0 0 -841 -841Social Science Research Space 30 0 0 -30 -30Social Science Local Administration 1,278 0 0 -1,278 -1278Sub-total College Areas Social Science 6,697 0 0 -6,697 -6,697Dept. not allocated to a college Academic Offices 0 180 180 180 180Dept. not allocated to a college Specialist Academic Space 0 186 186 186 186Dept. not allocated to a college Research Space 0 0 0 0 0Dept. not allocated to a college Local Administration 0 0 0 0 0Sub-total College Areas Dept. not allocated to a college 0 366 366 366 366
Sub-total College Areas 63,230 55,110 55,110 -8,120 -8120Corporate AreasCorporate Services General Purpose Learning Space 12,939 16,470 16,470 3,531 3531Corporate Services Open Access Facilities & Resources (inc LRC) 13,309 14,593 14,593 1,285 1285Corporate Services Central Administration 7,905 4,967 4,967 -2,938 -2938Corporate Services Commercial 8,813 8,813 8,813 0 0Corporate Services Adjustment for Unincluded space 3,715 0 0 0 0
Sub-total Corporate Areas Corporate Services 46,681 44,843 44,843 -1,837 -1,837Total Net Internal Area 109,911 99,954 99,954 -9957 -9957
Go to Pivot Chart Section
College Functional Requirement Actual Scenario
Arts, Humanities and Law Academic Offices 2,318 1,941 1,941Arts, Humanities and Law Specialist Academic Space 465 738 738Arts, Humanities and Law Research Space 292 1,090 1,090Arts, Humanities and Law Local Administration 285 312 312Medical and Biological Sciences Academic Offices 8,193 9,858 9,858Medical and Biological Sciences Specialist Academic Space 5,613 15,335 15,335Medical and Biological Sciences Research Space 18,758 21,422 21,422Medical and Biological Sciences Local Administration 1,384 4,049 4,049Science and Engineering Academic Offices 6,511 0 0Science and Engineering Specialist Academic Space 5,330 0 0Science and Engineering Research Space 6,512 0 0Science and Engineering Local Administration 873 0 0Social Science Academic Offices 4,547 0 0Social Science Specialist Academic Space 841 0 0Social Science Research Space 30 0 0Social Science Local Administration 1,278 0 0Dept. not allocated to a college Academic Offices 0 180 180Dept. not allocated to a college Specialist Academic Space 0 186 186Dept. not allocated to a college Research Space 0 0 0Dept. not allocated to a college Local Administration 0 0 0
University of Poppleton: Detailed Space Model Report for Baseline Scenario
0
500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
4,500
Actual Modelled Baseline Scenario
Arts & Humanities
Local Administration
Research Space
Specialist Academic Space
Academic Offices
0
10,000
20,000
30,000
40,000
50,000
60,000
Actual Modelled Baseline Scenario
Medicine, Biological Sciences and Psychology
Local Administration
Research Space
Specialist Academic Space
Academic Offices
0
5,000
10,000
15,000
20,000
25,000
Actual Modelled Baseline Scenario
Science and Engineering
Local Administration
Research Space
Specialist Academic Space
Academic Offices
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
Actual Modelled Baseline Scenario
Social Science
Local Administration
Research Space
Specialist Academic Space
Academic Offices
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
40,000
45,000
50,000
Actual Modelled Baseline Scenario
Corporate Services
Commercial
Central Administration
Open Access Facilities &Resources (inc LRC)
General Purpose LearningSpace
0
10,000
20,000
30,000
40,000
50,000
60,000
Arts, Humanities andLaw
Medical and BiologicalSciences
Science andEngineering
Social Science Dept. not allocated toa college
College Comparison Chart
Actual
Modelled Baseline
Scenario
Relate physical capacity directly to teaching and research activity levels
Develop KPIs which are meaningful to academic departments.
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Option 1 with 2013 Scenario Manually AllocatedOption 1 0 Overprovision
Scenario 2013Site
Users
Build ClassroomsAcademic
Offices Open AccessSpecialist Teaching
Research Space
Local Administrati
on
Central Admininstra
tion Commercial NIA Balance GIA
Modelled Requirement 16,470 11,979 14,593 16,259 22,512 4,361 4,967 8813 99,954 42,837 142,791+ planned New Build 0 0 0 0 0 0 0 0 0 0 0
- Retained Estate 11,995 21,164 12,373 12,130 23,104 3,783 7,321 11,879 103,747 49,446 153,193
Total estate 153,193= Net New Build Requirement 4,475 -9,185 2,221 4,130 -592 578 -2,354 -3,066 -3,794 -6,608 -10,402
Option 2 with 2017 ScenarioOption 2 0
Scenario 2017Site
Users
Build ClassroomsAcademic
Offices Open AccessSpecialist Teaching
Research Space
Local Administrati
on
Central Admininstra
tion Commercial NIA Balance GIA
Modelled Requirement 0 0 0 0 600 0 0 8813 9,413 5,068 14,481+ planned New Build 0 0 0 0 0 0 0 0 0 0 0
- Retained Estate 11,440 20,983 12,299 12,110 23,104 3,761 7,310 10,975 101,982 48,925 150,907
Total estate 150,907= Net New Build Requirement -11,440 -20,983 -12,299 -12,110 -22,504 -3,761 -7,310 -2,162 -92,569 -43,857 -136,426
Option 3 0Scenario 2013
Site
Users
Build ClassroomsAcademic
Offices Open AccessSpecialist Teaching
Research Space
Local Administrati
on
Central Admininstra
tion Commercial NIA Balance GIA
Modelled Requirement 16,470 11,979 14,593 16,259 22,512 4,361 4,967 8813 99,954 53,821 153,775+ planned New Build 0 0 0 0 0 0 0 0 0 0 0
- Retained Estate 11,440 20,983 12,299 12,110 23,104 3,761 7,310 10,975 101,982 48,925 150,907
Total estate 150,907= Net New Build Requirement 5,030 -9,005 2,294 4,149 -592 600 -2,342 -2,162 -2,028 4,896 2,868
Option 4 0Scenario 2013
Site
Users
Build ClassroomsAcademic
Offices Open AccessSpecialist Teaching
Research Space
Local Administrati
on
Central Admininstra
tion Commercial NIA Balance GIA
Modelled Requirement 16,470 11,979 14,593 16,259 22,512 4,361 4,967 8813 99,954 53,821 153,775+ planned New Build 0 0 0 0 0 0 0 0 0 0 0
- Retained Estate 11,440 20,983 12,299 12,110 23,104 3,761 7,310 10,975 101,982 48,925 150,907
Total estate 150,907= Net New Build Requirement 5,030 -9,005 2,294 4,149 -592 600 -2,342 -2,162 -2,028 4,896 2,868
Dashboard Input Calibrate Model Output Estate Management
-20,000
-10,000
0
10,000
20,000
30,000
40,000
50,000
60,000
-20,000
-10,000
0
10,000
20,000
30,000
40,000
50,000
60,000
Are
a in
m2
Option 1 with 2013 Scenario
Net New Build Requirement
Retained Estate
New Build
Modelled Requirement
-60,000
-40,000
-20,000
0
20,000
40,000
60,000
-60,000
-40,000
-20,000
0
20,000
40,000
60,000
Titl
e
Option 2 with 2017 Scenario
Net New Build Requirement
Retained Estate
New Build
Modelled Requirement
Set up Strategic Estate OptionsRapidly assess the need for new builds and impact of disposals on your space profile
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Conceptual Model
“Begin with the end in mind”
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“Models are nothing, modelling is everything”
Our philosophy is straightforward:
Modelling is about better understanding the need for space and how it should be allocated
Our models are designed for the unique circumstances of each of our clients
Our models are tools rather than answers and as such they work best in the hands of a skilled modeller. For that reason we offer model design, research, data management and knowledge transfer services to accompany each build.
For more information
Contact:
Bryan Thomas, Managing DirectorCPB Projects LtdE: [email protected]
T: 0845 5050 154M: 07962 174 019
W: www.cpbprojects.co.uk
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