schedule of powers stores matters purchases · schedule of powers stores matters purchases ... for...

of 41

SCHEDULE OF POWERS

STORES MATTERS

PURCHASES

November 2015 FOR OFFICIAL USE ONLY

of 41

Item No.1 –Approval of Quantity

Item

Particulars

Headquarter Officers

Depot Officers Divisional Officers AGM COS CMM Dy.CMM SMM-P AMM-P

1 2 3 4 5 6 7 8 9 10

10 1 Approval of

quantity for placement of Indent on Centralized procurement agency and for floating of tender for direct purchase for both stock and non- stock items.

Full powers

Full Powers

Upto their power of Acceptance Upto their power ofAcceptance, as indicated in item No. 2 to 6.

Upto their power ofAcceptance, as indicated in item No. 2 to 6.

NOTE: Note: 1 All indentors should submit non-stock demands/requisitions above Rs. 3 lakh for safety items and other than safety items above Rs. 1.5 lakh duly vetted by Associated Finance.

(Ref.: Stores code Para 701-S and Rly. Bd’s L.No. 88/RS(G)/779/14 Pt. dt. 12.03.2015. SL No. 5 Para 2.0)

Item No. 1A : Vetting of AAC of Stock item:

Item Particulars Remarks

1 2 3

1A Vetting of AAC of Stock item

AAC of all ‘A’ category items and ‘B’ category items (with variation more than 10% of existing AAC) will be vetted by Stores Finance.

of 41

Item No.2 Direct placement of Purchase Order on other Railways/Production Units.

Item Particulars Headquarters Officers Depot Officers Divisional Officers AGM COS CMM Dy.CMM SMM-P AMM-P

1 2 3 4 5 6 7 8 9 10 2 Direct placement

of Purchase Order on other Railways/Production Units.

-- Full powers

Rs. 3 Crores

Rs. 45 Lakhs

Rs. 8 Lakhs

Rs. 3 Lakhs Upto the power of Acceptance of tenders of corresponding level of HQ Officers.

Upto the power of Acceptance of tenders of corresponding level of HQ Officers.

Note: (Ref: Rly. Bd’s L. No. 88/RS(G)/779/14 Pt. dt. 12.03.2015 Para 1.0 & Sl. No. 15 of Para 2.0)

of 41

Item No. 3 – Invitation of Advertised Tender for indigenous procurement.

Item Particulars Headquarter

s Officers Depot Officers Divisional Officers

AGM COS CMM Dy.CMM SMM-P AMM-P 1 2 3 4 5 6 7 8 9 10 3 Invitation of

Advertised Tender for indigenous procurement, including stationery & printing items (non- DGS&D/Non Railway Bd. Item)

-- Full powers

Rs.3 Crores

Rs. 45 lakhs

Rs 8 lakhs

Rs 3 Lakhs For stock items: Dy.CMM(Depot), SMM(Depot) independent incharge: Rs. 2 Lakhs per case.

SMM (Depot) other than independent incharge, AMM (Depot): Rs. 1 Lakh per case. For Non-stock items: Dy.CMM(Depot):Rs.15 Lakhs. SMM(Depot): Rs. 8 Lakhs. AMM(Depot): Rs. 3 Lakhs.

For stock items: Sr.DMM, DMM independent incharge: Rs. 2 Lakh per case. DMM other than independent incharge, AMM(Division): Rs. 1 Lakh per case.

For Non-stock items: Sr.DMM: Rs. 15 Lakhs. DMM: Rs. 8 Lakhs. AMM: Rs. 3 Lakhs

Note: 1. COS has full powers to issue Advertised Tender, irrespective of its value. 2. For Non-stock items, funds availability certification to be given by indentor on each demand ensuring that liability during any financial year does not

exceed the allotted budget. 3. The powers of acceptance of tender will be as indicated in Annexure-A.

(Ref: Rly Bd’s Letter No. 2007/RS(G)/779/14 Pt. dated 12.03.2015 Para 1.2 & SL No. 9(b) & 9(c) of Para 2.0)

of 41

Item No.4 – Invitation of Limited Tender or LT/BT

Item Particulars Headquarters Officers Depot Officers Divisional Officers

AGM COS CMM Dy.CMM SMM-P AMM-P

1 2 3 4 5 6 7 8 9 10 4A Invitation of

Limited tenders or LT/BT in normal circumstances (non- DGS&D item)

-- Rs. 15 Lakhs

Rs. 15 Lakhs

Rs. 15 Lakhs

Rs. 8 Lakhs

Rs. 3 Lakhs

For stock items: Dy.CMM(Depot), SMM(Depot) independent incharge: Rs. 2 Lakhs per case. SMM (Depot) other than independent incharge, AMM (Depot): Rs. 1 Lakh per case. For Non-stock items: Dy.CMM (Depot): Rs. 15 Lakhs. SMM (Depot): Rs. 8 Lakhs. AMM (Depot): Rs. 3 Lakhs.

For stock items: Sr.DMM, DMM independent incharge: Rs. 2 Lakh per case. DMM other than independent incharge, AMM(Division): Rs. 1 Lakh per case. For Non-stock items: Sr.DMM: Rs. 15 Lakhs. DMM: Rs. 8 Lakhs. AMM: Rs. 3 Lakhs Note:

1) For purchases valued above Rs. 15 lakhs calling of limited tender require prior finance concurrence and GM’s/AGM’s approval subject to the conditions laid down in para 331-S being satisfied. After the mode of tender has been approved by the competent authority, powers of acceptance will be as per Annexure-A.

2) For Non-stock items, funds availability certification to be given by indentor on each demand ensuring that liability during any financial year does not exceed the allotted budget.

(Ref.: Rly Bd’s L.No. 88/RS(G)/779/14 Pt. Dt. 12.03.2015 , Para 1.1 & SL No. 9(b) & 9(c) of Para 2.0)

of 41



1 2 3 4 5 6 7 8 9 10 4B Invitation of Limited

Tender for Items for which approved list is issued only by Centralized agencies/RDSO/ PU/CORE

-- Rs.3 Crores

Rs. 1.5 Crores

Rs.45 Lakhs

Rs.8 Lakhs

Rs.3 Lakhs

For stock items: Dy.CMM (Depot), SMM (Depot) independent incharge: Rs. 2 Lakhs per case.

SMM (Depot) other than independent incharge, AMM (Depot): Rs. 1 Lakh per case. For Non-stock items: Dy.CMM(Depot): Rs. 15 Lakhs. SMM(Depot): Rs. 8 Lakhs. AMM(Depot): Rs. 3 Lakhs.

For stock items: Sr.DMM, DMM independent incharge: Rs. 2 Lakh per case. DMM other than independent incharge, AMM(Division): Rs. 1 Lakh per case. For Non-stock items: Sr.DMM: Rs. 15 Lakhs. DMM: Rs. 8 Lakhs. AMM: Rs. 3 Lakhs

Note:

(Ref.: Rly Bd’s L.No. 88/RS(G)/779/14 Pt. dt 12.03.2015 Para 1.1 & SL No. 9 of Para 2.0)

of 41

Item No.5 – Invitation of Limited Tender in Emergency

Sr. No.

Particulars

Headquarters Officers Depot Officers Divisional Officers

AGM COS CMM

Dy.CMM SMM-P

AMM-P

1 2 3 4 5 6 7 8 9 10 5 Invitation of limited

tender in Emergencies

Rs. 5 Crores

Rs. 3 Crores

Rs. 1.5 Crores

Rs. 45 Lakhs

NIL NIL For stock items required urgently: Dy.CMM(Depot), SMM(Depot) independent incharge: Rs. 3 Lakhs per case.

SMM (Depot) other than independent incharge, AMM (Depot): Independent incharge Rs. 1.5 Lakh per case. AMM(Depot) other than independent incharge: Rs.1 Lakh per case. For Non-stock items urgently required: Dy.CMM(Depot): Rs. 15 Lakhs. SMM(Depot): Rs. 8 Lakhs. AMM(Depot): Rs. 3 Lakhs.

For stock items required urgently: Sr.DMM, DMM independent incharge: Rs. 3 Lakh per case. DMM other than independent incharge, AMM(Division) independent incharge: Rs. 1.5 Lakh per case. AMM(division) other than independent incharge: Rs.1 Lakh per case. For Non-stock items urgently required: Sr.DMM: Rs. 15 Lakhs. DMM: Rs. 8 Lakhs. AMM: Rs. 3 Lakhs

of 41

NOTE: .

i) COS and his officers will be free to decide the quantity to be procured and finance concurrence for the same is not needed. However proposal requiring sanction of GM/AGM will require finance concurrence.

ii) The above powers of HQ officer are in irrespective of approval of quantity and mode of tendering. The power of acceptance of tenders of HQ officers will be as per Annexure –A.

iii) The powers of acceptance of tenders of Depot Stores officers and Divisional Stores officers will be same as per their powers of issuing of tenders.

iii) For Non-stock items, funds availability certification to be given by indentor on each demand ensuring that liability during any financial year does not exceed the allotted budget.

(Ref.: Rly Bd’s Letter No. 88/RS/G/779/14 Pt. dt 12.03.2015 SL No. B of Para 1.1 & SL No. 9 of Para 2.0)

of 41

Item No.6 – Invitation of Limited/Bulletin Tender- Safety items

Sr. No.

Particulars Headquarters Officers Depot Officers Divisional Officers AGM COS CMM Dy.CMM SMM-P AMM-P

1 2 3 4 5 6 7 8 9 10 6 Invitation of Limited

tenders or Bulletin tender for safety items

Rs. 5 Crores

Rs.3 Crores

Rs. 1.5 Crores

Rs.45 Lakhs

Rs.8 Lakhs

Rs.3 Lakhs For stock items: Dy.CMM(Depot), SMM(Depot) independent incharge: Rs. 2 Lakhs per case.

SMM (Depot) other than independent incharge, AMM (Depot): Rs. 1 Lakh per case. For Non-stock items: Dy.CMM(Depot): Rs. 15 Lakhs. SMM(Depot): Rs. 8 Lakhs. AMM(Depot): Rs. 3 Lakhs.

For stock items: Sr.DMM, DMM independent incharge: Rs. 2 Lakh per case. DMM other than independent incharge, AMM(Division): Rs. 1 Lakh per case. For Non-stock items: Sr.DMM: Rs. 15 Lakhs. DMM: Rs. 8 Lakhs. AMM: Rs. 3 Lakhs

Note:: i) For Non-stock items, funds availability certification to be given by indentor on each demand ensuring that liability during any financial year does not

exceed the allotted budget.

(Ref.: Rly Bd’s letter 88/RS(G)/779/14 Pt. dated 12.03.2015, Para 1.1 (C) & SL No. 9 (b) & 9 (c) of Para 2.0)

of 41

Item No. 7 Urgency Certification

Item

Particulars



1 2 3 4 5 6 7 8 9 10

7 Urgency Certification in case of receipt of a single quotation against limited tender if prices are found to be reasonable.

-- Above

Rs. 1 Lakh

Above

Rs. 1 Lakh

Upto Rs. 1Lakh

NIL NIL NIL NIL

NOTE: 1. For stock item urgency to be certified by Stores Officer and for Non stock item urgency to be certified by officer of the indenting Department.

2. These powers are to be exercised only in case of urgency subject to Tender enquires having been issued to the last suppliers & priceobtained being reasonable. Detailed reasons should be recorded by the purchase officer, justifying the course of action

3. Normal powers of purchase will be applicable when a single quotation is received against a re-tender (Subject to certification of reasonableness of rate).

(Ref.: RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No. 12 of Para 2.0)

Item No.8 – Invitation of Single Tender



1 2 3 4 5 6 7 8 9 10 8.1 Invitation of Single

Tender for Proprietary items where it is possible to certify that similar article, which could be used in lieu is not manufactured/ sold by any other firm. (PAC ‘c’ certified)

-- Same as indicated in Sl No. 3 of SOP above Nil Nil

NOTE: (Ref.: Rly Bd’s letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No. 21 of Para 2.0)

of 41



Tender for Proprietary items where it has not been possible to certify that similar article, which could be used in lieu is not manufactured/ sold by any other firm. (PAC ‘a’ certified)

-- Rs 8 Lakhs

Rs 5 Lakhs

Rs 3 Lakhs

Rs 1.5 Lakh

Rs 75,000/- Nil Nil

NOTE:

(Ref.: Rly Bd’s letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No.22 of Para 2.0)


1 2 3 9 10 6 7 8 9 10 8.3 Non-Proprietory

Articles (In Normal circumstances)

-- Rs. 5 Lakhs

Rs. 5 Lakhs

Nil Nil Nil NIL

NIL

NOTE:

1. The power of acceptance of tender will be same as item No. 3 of above SOP.

(Ref.: Rly Bd’s letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No. 2 of Para 2.0)

of 41

Sr. No.


1 2 3 4 5 6 7 8 9 10 8.4 Non-Proprietary

Articles (In emergent situations affecting maintenance, out turn operation etc. to be recorded in writing)

-- Rs. 8 Lakhs

Rs. 8 Lakhs

Nil Nil Nil Nil Nil

NOTE: 1. The power of acceptance of tender will be same as item No. 3 of above SOP.


Item

Particulars

Headquarters Officers Depot Officers Divisional Officers AGM COS CMM Dy.CMM SMM-P AMM-P


Tender – Developmental items)

-- Rs 8 Lakhs

Rs 5 Lakhs

Rs 3 Lakhs

NIL NIL NIL NIL

NOTE: 1.The power of acceptance of tender will be same as item No. 3 of above SOP.


of 41

Sr. No.

Particulars Headquarters Officers Depot Officers Divisional Officers


1 2 3 4 5 6 7 8 9 10

8.6 To accept single tender purchase from stock yards/ TISCO, IISCO, SAIL, RINL in respect of steel items and to make 100% payment in advance to them.

-- Rs. 5 Crores

Rs. 3 Crores

-- -- -- -- --

Rly Bd’s letterNo.88/RS(G)/779/14 Pt. dt 12.03.2015 SL No. 16 of Para 2.0

Sr. No.


1 2 3 4 5 6 7 8 9 10

10 8.7 Purchase of

non-ferrous metals on limited tender basis.

-- Rs.3 Crores

Rs.40 Lakhs

Rs.10 Lakhs

Rs.2 Lakhs NIL NIL NIL

NOTE: COS/Purchase officers may accept proposal for purchase from Government of India undertaking like MMTC, Hind Copper etc., in respect of non-ferrous metals upto their power of purchase with Finance Concurrence without going through formalities of Tender Committee.

(Ref.: Rly Bd’s letter no 89/RS(G)/753/1, DT. 13.10.1989 and 2001/F(S)1/pw7/2 DT. 20.12.2001)

of 41

Sr. No.


1 2 3 4 5 6 7 8 9 10

10 8.8 Purchase of oils

and lubricants marketed by Public Sector Undertakings on Single tender basis.

-- Rs. 5 Crores *

Rs. 3 Crores *

-- -- -- -- --

1) * In each case with finance concurrence, and to make 100% advance payment to firms, without going into the formalities of tender committee’s examination.

2) Limited Tender to be called in place of single tender, in case prices are not government administered.


Item No.9 – Purchase against DGS&D Rate/Running Contracts



1 2 3 4 5 6 7 8 9

10 9 Direct Procurement

of stores for which DGS&D has entered into rate/running contract, if stores are required urgently or can be more conveniently obtained locally or from nearer station.

-- Upto Rs 1.5 Lakh in each case subject to ceiling limit of Rs 8 Lakhs in each case per annum.

Nil NIL NIL NIL NIL NIL

Note These powers can be exercised if it can be established that supplies can not be obtained within delivery period against Rate Contract. COS may at his discretion make direct purchase, if stores are urgently required or can be more conveniently obtained locally or from nearer station. (Store code para 707 & 802(i))

(Ref.: Rly. Bd. letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No.7 of Para 2.0)

of 41

Item No.10 – To place orders against Rate/Running Contracts

Sr. No.

Particulars Headqu

Depot Officers Divisional Officers AGM COS CMM Dy.CMM SMM-P AMM-P

1 2 3 4 5 6 7 8 9 10

10 10.1 To place orders

against Rate/ Running Contracts of DGS&D

-- Full Powers

Rs 3 Crores

Rs.45 Lakh

Rs.8 Lakh

Nil Dy.CMM(Depot), SMM(Depot) independent incharge: Rs. 3 Lakhs per case.

SMM (Depot) other than independent incharge, AMM (Depot) independent charge: Rs. 1.5 Lakh per case. AMM (Depot) other than independent charge: Rs. 1 Lakh per case.

Sr.DMM, DMM independent incharge: Rs. 3 Lakh per case. DMM other than independent incharge, AMM independent charge: Rs. 1.5 Lakh per case. AMM other than independent charge: Rs. 1 Lakh per case.

.

Note: 1. The above powers of Depot Stores Officers & Divisional Stores Officers are to be exercised with annual ceiling limits which may be decided byCOS in consultation with associate Finance. 2. These powers of Depot Stores Officers & Divisional Stores Officers are to be exercised within available budgetary limits and each demand allocation and primary unit.

(Ref.: Rly. Bd letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No. 6 & 10 of Para 2.0)

Sr. No.


1 2 3 4 5 6 7 8 9 10

10

10.2 To place orders against rate/running contracts of centralized agencies other than DGS&D

-- Full powers

Rs 3 Crores

NIL NIL NIL NIL

Nil

of 41

Item No.11 – To sign indents

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 11 To sign indents

placed on other purchase agencies (Viz. DGS&D, Railway Board, DLW, CLW, ICF etc.)

-- Full powers

Full powers

Full powers

NIL NIL Nil Nil

Note 1. These powers will be exercised by the officers of Stores department only. In case of Non-stock items, certificate regarding availability of funds shall have to be obtained from indenting officer. 2. No Vetting required for safety items valuing upto Rs 12 Lakhs (subject to 10% test check) and upto Rs 6 Lakhs for other than safety items in terms of Rly Bd’s letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No. 4 of Para 2.0 3. As per Rly. Bds letter No. 2014/F(S)/1/Misc./12 dated 24.12.2014, “Indent valuing upto Rs.1.5 Crores will be approved in Accounts by JS/SS finance officers, indents valuing above Rs.1.5 Crores but upto Rs.3 Crores by JAG finance officer, indents valuing over Rs 3 Crores but upto Rs20 Crores by SAG finance officer and above Rs 20 Crores by PHOD/CHOD finance officers. All indents approved by SAG and above finance officers, will be signed by JAG officers of Accounts department on their behalf. 4. Express indents for stores placed on DGS&D/Railway Board have to be accompanied by urgency certificates signed by the COS. 5. Approval for the quantity will be governed by item No. 1.

(Ref.: Rly. Board’s letter No. 2007/F(S)I/PW7/1 dt. 07-12-2007.)

of 41

Item No.12 – Signing of Purchase Orders



1 2 3 4 5 6 7 8 9

10 12 Signing of

purchase orders/contracts

-- Full powers

Full powers

Full Powers

Upto Rs. 45 Lakhs

up to Rs. 3 Lakhs

Upto the power of acceptance of tenders of corresponding level of HQ officers.

Upto the power of acceptance of tenders of corresponding level of HQ officers.

NOTE: I. Vetting of purchase order is required above Rs 6 Lakhs for items other than safety items. POs below Rs 6 Lakhs should be got noted in the liability register for strict budgetary control for other than safety items.

II. Vetting of POs is required for safety items above Rs 12 Lakhs as defined in Rly. Board’s letter no. 99/RS(IC)/165/SRC dated 19.04.2000 subject to 10% test check by accounts. POs below Rs 12 Lakhs should be got noted in the liability register for strict budgetary control for safety items.

(Rly Bd’s letter No. 88/RS(G)/779/14 Pt. dated 12.03.2015 SN 3 of Para 2.0)

(Ref.: Rly. Bd’s L/No. 2001/F(S)1/PW7/1 Dt. 20.12.01 & 28.12.01 & Rly. Board,s letter No. 2007/F(S)I/PW7/1 dt. 07-12-2007SN 5)

Item No.13 Local Purchase

Sr. No.



1 2 3 4 5 6 7 8 9 10

10 13 Local purchase of

items of small value both stock and non- stock

-- Upto Rs.1 Lakh per case

Upto Rs.1 Lakh per case




Upto Rs. 1 Lakh per case

Upto Rs.1 Lakh per

case

NOTE: 1. Powers for Local purchase on single quotation basis is limited to Rs.15000/- each item 2. Condition laid down in Para 711-S should be followed. 3. DGS&D items can be purchased only in case of established emergency. (Either no R/C exists or there is no possibility of getting

supplies from R/C firms keeping emergent situation in view.)

(Ref.: Rly. Bd letter No. 88/RS(G)/779/14 Pt. dated 12.03.2015 SN 13 of Para 2.0)

of 41

Item No.14 Acceptance of Force Majeure Clause: Rly/DGS&D-Standard FMC

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 14.1 Railway’s / DGS&D

standard Force Majeure Clause

-- Rs. 20 Crores

Rs. 3 Crores

Rs. 45 Lakhs

NIL NIL NIL

NIL

Note Standard Force Majeure clause may be accepted by the competent authority at level not lower than Dy.CMM without prior consultation with finance. Force Majeure clause may not be accepted for orders valued below Rs.15/- Lakhs.

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 14.2 Acceptance of

deviation from IRS conditions of contract without prior financial concurrence

** ** ** ** ** ** ** **

**NOTE: i) In direct acceptance case – one level higher than normal powers of acceptance but not below the level of JA Grade. ii) In TC case – normal power of acceptance of tender.

(Ref. letter No. for SL No. 16.1 to 16.3 Rly. Board’s letter No.2007/F(S)I/PW7/1 dt. 07-12-2007 &

RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015)

of 41

Item No.15 – Waiver of Earnest Money

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 15.1 Waiver of Earnest

Money in case of purchase of stores from firms other than Govt. deptt, firms registered with SEC Rly., Manufacturers and their accredited agents and NSIC units.

Rs. 40 Crores

Rs. 20 Crores

Rs. 3 Crores

Rs. 45 Lakhs

NIL NIL NIL NIL

**NOTE: 1. In case of firms which do not qualify for exemption from earnest money as per Board’s extant instructions and where firms credentials are not known, earnest money should be insisted upon.

2. In case of global tender against IDA credit, earnest money/ security money must be insisted upon. 3. Exemption from Earnest money in case of firms registered with SECR and NSIC will be applicable for such items for which they are

registered. Further, for orders value beyond the monetary limit for which a firm is registered, security money must be obtained for order value in excess of the monetary limit.

(Ref. Rly. Board’s letter No.2007/F(S)I/PW7/1dt. 07-12-2007 & RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015)

of 41

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 15.2 Waiver of Security

Deposit in case of purchase of stores from firms other than Govt. Deptt. SSI units registered with NSIC and firms registered with SEC Rly for tendered item.

Rs. 40 Crores

Rs. 20 Crores

Rs. 3 Crores

Rs. 45 Lakhs

NIL NIL NIL NIL

**NOTE: 1. In case of firms which do not qualify for exemption from security deposit money as per Board’s extant instructions and where firms credentials are not known, Security Deposit should be insisted upon.

2. I n case of global tender against IDA credit, earnest money/ security money must be insisted upon. 3. Exemption from security money in case of firms registered with SECR and NSIC will be applicable for such items for which they are

registered. Further, for orders value beyond the monetary limit for which a firm is registered, security money must be obtained for order value in excess of the monetary limit.

4. In Non- TC cases, waiver of SD shall be done with finance concurrence while in TC Cases no separate finance concurrence is needed.

5. Value limit of Rs. 10 Lakh with respect to security deposit for procurement of safety items as laid down in point No. 1 & point No. 3 of Rly. Bd letter No. 2004/RS(G)/779/11 dt 19.02.2008 is revised as Rs.15 Lakh. (Para 3.0 of Rly. Bd. letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015).

(Rly. Board,s letter No.2007/F(S)I/PW7/1dt. 07-12-2007 & RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015)

of 41

Item No.16– 98% payment to well known firm

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 16 98% payment to

well known firm of commercial standing against inspection and Railway receipt.

Upto their powers of acceptance. NIL NIL NIL NIL

**NOTE: These powers will be exercised with finance concurrence for all cases above Rs 1 Lakh. For value upto Rs 1 Lakh approval of COS/CMM can be taken without prior finance concurrence. Where however, the purchase is through a Tender committee, no separate finance concurrence is required.

(Rly. Board letter No.2007/F(S)I/PW7/1dt. 07-12-2007 & RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015)

Item No.17 : 100% advance payment against Proforma Invoice

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 17 100% advance

payment against proforma invoice with finance concurrence in direct acceptance cases

-- upto Rs.15 lakhs

Rs.8 lakhs

Nil Nil Nil Nil Nil

Note: In TC cases: COS has powers to approve 100% advance payment upto his powers of acceptance.

(Ref: RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No. 24 of Para 2.0)

of 41

tem No. 18– Advance payment with order-Telecom Products of ITI

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 18 In case of non-

Competitive telecom Products of ITI for which ITI is the sole supplier, approval of 25% advance payment alongwith the order, and 75% payment on the basis of proforma invoice against proof of inspection and dispatch.

Rs.8 Crores

Rs.3 Lakhs

NIL NIL NIL NIL NIL NIL

Note: These powers will be exercised with finance concurrence.

(Ref: Rly Bd’s Letter No. 86/RS(G)/753/2 dt. 21.5.1986 and 87/RS(G)/779/211 DT. 13.1.1988)

[[

Item No. 19– 100% Advance payment against BG-M&P

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 19 100% advance

payment against BG in respect of contracts for spares for plant & machinery proprietary and special tools

--

Rs.2 lakh

Rs.2 lakh

NIL NIL NIL NIL NIL

of 41

Note: 1. Finance concurrence is required above Rs. 2 Lakh. 2. Power of DRM: Rs. 10,000/- per case with finance concurrence.

(Ref: Bd’s letter No.87/RS(G)/753/1 dt. 29.02.1988 and 09.05.1997 Bd’s Letter No. 2001/F(S)1/PWT/2 dtd 20.12.2001)

Item No. 20– 100% advance payment with order upto Rs.2 Crores to MMTC & other Govt. departments

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 20 100% advance

payment with order upto Rs.2 Crores to MMTC & other Govt. departments for Procurement of non-ferrous metals.

Rs.2 Crores

Rs.25 Lakhs

NIL NIL NIL NIL NIL NIL

Note: Finance concurrence is required.

(Ref: Rly Bd’s Letter No.76/RS(G)/753/2 dt. 7.8.1984)

Item No. 21– 100% Advance payment against BG –For other than Sl 18 to 20.

Sr. No.

Particulars


AGM Dy.CMM SMM-P AMM-P

1 2 3 4 5 6 7 8 9 10 21 100% advance

payment against BG in respect of contracts other than items 18 to 20 above.

-- Rs.2 Lakh

Rs.2 Lakh

NIL NIL NIL NIL NIL

of 41

Note: Finance concurrence is required above Rs.2 lakh.

(Ref: Bd’s letter No.87/RS(G)/753/1 dt. 29.02.1988 and 09.05.1997 Bd’s Letter No. 2001/F(S)1/PWT/2 dtd 20.12.2001)

Item No.22 – To vary the quantity of any item

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 22. To vary the quantity

of any item in a Contract provided the value of the amended contract does not exceed the powers of the authority who approved the original contract and subject to conditions of 628/C/F-Vol. I and 441 S

Full powers

upto amended value of contract within Rs.40

Crores.

Full powers


Crores.

Full powers


Crores

Full powers

upto amended value of contract within Rs.45 Lakhs.

NIL NIL NIL NIL

Note: These powers can be exercised with finance concurrence.

(Ref: Board’s letter No.2007/F(S)I/PW7/1 dt. 07-12-2007 & RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015)

of 41

Item No. 23– Action for failure to deliver stores within the stipulated period.

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 23 Action for failure to

deliver stores within the stipulated period.

(i) Cancellation of the contract and recovery of any loss or damage which the Railway may sustain irrespective of reason of such failure on the part of contractor

OR (ii) Purchase stores at the risk & cost of the contractor as per clause 0702(b) of IRS conditions of contract

OR (iii) Recover from the contractor liquidated damages @ 2% of the contract price of the consignment per month or part during which the supply may be in arrears upto maximum amount of 10% of value of contract.

-- Full powers for contracts entered under his/AGM/GM’s powers.

Full powers in respect of contracts entered into his own powers

of purchase.

Full powers in respect of

contracts entered into his own powers of purchase.

Note: These powers can be exercised without finance concurrence.

(Ref: Para 132 (s) item-4. Bd’s Letter No.2001/F(S)1/PWT/2 dtd 12.10.2001 and 20.12.2001 & 2003/RS(G)/779/9 dated 04.03.2008)

of 41

Item No.24 – Refixation of delivery period

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 24 Refixation of

delivery period (To rectify the error in purchase order)

-- Full powers for contracts entered under his/AGM/GM’s powers. Full powers in respect of contracts entered into his own powers

of purchase.

Full powers in respect of

contracts entered into his own

powers of purchase. Note: Finance concurrence is not required, only the speaking orders to be recorded.

Item No.25– Extension of delivery dates

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 25.1 Extension of

delivery dates with imposition or with waiver of penalties against contracts approved by GM or Railway Board.

-- Full powers

NIL NIL NIL NIL NIL

NIL

Note: The conditions laid down in letter No. 2003/RS(G)/779/9 dated 04.03.2008, 24.08.2008 & 20.10.2008 and 86/RS(G)/779/8 dated 22.02.1990 should be followed.

(Ref: Rly. Bd’s Letter No. 86/RS9G)/77/8 dt. 29.2.1988 and 22.2.1990 SL 866 dt.27.4.1988.)

of 41

Sr. No. Particulars



1 2 3 4 5 6 7 8 9 10 25.2 For Other

contracts, where acceptance is made on time preference basis and/or where contract includes pre- estimated damages and where loss is suffered but it is proposed to waive penalty

Full powers

Full powers

Rs. 3 Crores

Rs. 45 Lakhs.

Rs. 8 Lakhs

Rs 3 Lakh Up to their powers of purchase.

Up to their powers of purchase.

Note: 1. Finance concurrence is required. 2. Inspecting officers have no powers. 3. Accepting authority will exercise the powers.

(Ref: Rly. Board’s letter No.2007/F(S)I/PW7/1 dt. 07-12-2007 & RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015)

of 41

Sr. No. Particulars



1 2 3 4 5 6 7 8 9 10 25.3 For all other

contracts where 25.2 is not applicable

Full powers

Full powers

Rs. 3 Crores

Rs. 45 Lakh

Rs. 8 Lakh

Rs 3 lakh Up to their powers of purchase for POs placed by them. The powers of acceptance of belated supplies by the Depot officers/ inspection Officers/Controlling officers of consignee is given in Note below.

Up to their powers of purchase for POs placed by them.

Note: The inspecting officers of stores depot, and in case of direct delivery orders the controlling officers of the consignee, may extend the delivery dates (subject to condition stipulated in Board’s letter No. 73/RS(G)/779/59 dated 27.02.1980) in respect of:

a) Orders upto Rs 5 Lakhs: for delay upto 6 months from initial contractual DP. b) Orders valued over Rs 5 Lakhs upto Rs 8 Lakhs: for delays upto 21 days provided the initial contractual DP does not exceed 6 months. c) For all other orders above Rs 8 Lakhs: prior extension of delivery period from the purchase office will be necessary.

(Ref: Rly Board’s letter No. 2007/F(S)I/PW7/1 dt. 07-12-2007. Rly Bd’s letter No.2007/RS(G)/779/1.dt. 28.07.2008 (RBS No.19/2008 SN 10 3) and Rly. Bd’s letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015 SL No. 2.27)

of 41

Item No.26 – Waiver of liquidated damages

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 26. Waiver of liquidated

damages if indenter certifies No Loss / inconvenience in case of late deliveries.

-- Full powers for contract entered into under his/ or GM’s powers

Rs. 3 Crores

Rs. 45 Lakhs

Rs. 8 Lakhs.

Rs. 3 Lakhs

Up to their powers of

purchase for POs placed by them.


1. These powers can be exercised without finance concurrence. Waiver should be dealt in terms of Board’s letter no. L/No. 58 /RS(G)/775 dt. 31/10/74 and 17/9/80 and special care should be taken in case of contracts valuing above Rs 1 lakh.

2. In cases where higher prices have been paid for earlier delivery and / or the contract includes pre estimated damages, finance concurrence will be necessary.

(Ref.: RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015)

Item No.27 – Waiver of ground rent

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 27 Waiver of ground

rent in case of rejection of materials in purchase contract

-- As per the powers of acceptance of tenders. All Stores Depot officers: Rs. 1

Lakh.

Sr.DMM- Rs. 1 Lakh. DMM- Rs. 1 Lakh.

Note: If the amount of ground rent exceeds Rs 25,000/- finance concurrence is required.

(Ref.: RB letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015)

of 41

Item No.28 – Forfeiture/with holding of EMD/SD

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 28 Forfeiture/

withholding of EMD/SD


Rs. 3 Crores

Rs. 45 Lakhs

Rs. 8 lakhs.

Rs. 3 Lakhs

Up to their powers of purchase for POs placed by

them.


(Ref: Rly. Board’s letter No.2007/F(S)I/PW7/1 dt. 07-12-2007 and Rly. Board’s letter No. 88/RS(G)/779/14 Pt. dated 12.03.2015.)

Item No.29 – Refund of Security Deposit

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 29 Refund of Security

Deposit after satisfactory completion of order.


Rs. 3 Crores

Rs. 45 Lakhs

Rs. 8 lakhs.

Rs.3 Lakhs

Up to their powers of

purchase for POs placed by them.


**NOTE: These powers can be exercised without finance concurrence.

(Ref.: Board,s letter No. 2007/F(S)I/PW7/1 dt. 07-12-2007, RB letter No. 88/RS(G)/779/14 Pt. dated 12.03.2015).

of 41

Item No.30 – Fabrication contract

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 30 Fabrication contracts

like fabrication of garments, body building of vehicles etc., Other fabrication contracts using railway’s raw materials,

-- Rs.25 lakh in each case

Rs.25 lakh in each case

Rs.3 lakh

Rs. 50,000

Rs. 15,000

Dy.CMM – Rs.3 lakh

SMM- Rs.50,000/-

AMM-Rs.15,000/-

Sr.DMM – Rs.3 Lakh DMM – Rs.50,000/- ADMM – Rs. 15,000/-

Note: All rules peculiar to works contract will be applied as per S.Rly SOP items no. 9

(Ref.: Board,s letter No. 2007/F(S)I/PW7/1 dt. 07-12-2007, RB letter No. 88/RS(G)/779/14 Pt. dated 12.03.2015).

Item No.31 : Waival of Operation of LD, RP and Arbitration clauses

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 31 To waive operation of

clauses relating to Liquidated damages, Risk purchases and Arbitration at post contract stage in order to avoid disproportionate administrative expenditure in small recoveries.

-- Up to Rs. 8 Lakh

Nil Nil Nil Nil Nil Nil

(Ref: Rly Bd’s letter No.2007/RS(G)/779/1.dt. 28.07.2008 (RBS No.19/2008 SN 8))

of 41

Item No.32 : Write off loss due to RP, GD, LD

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 32 To write off loss

due to risk purchase, general damages, liquidated damages.

-- Rs 1.5 Lakh

Rs 75,000

Rs 40,000 Nil Nil Nil

Nil

NOTE: These powers should be used with utmost care only and only when all other modes of recovery except through arbitration and legal action have been exhausted. Suitable Administrative action should be taken against the defaulting firms.

(Ref.: RB letter No. 88/RS(G)/779/14 Pt. dated 12..03.2015 SL No. 2.26)

Item No.33 : Acceptance of arbitration awards

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 33 Acceptance of

Arbitration awards. As per SOP on Miscellaneous Matters.

of 41

Item No.34 : Recovery of loss due to Risk Purchase and General Damages

Sr. No.

Particulars


AGM Dy.CMM SMM-P AMM-P

1 2 3 4 5 6 7 8 9 10 34 Recovery of loss

due to Risk Purchase and . General Damages:-

Rs 40 Crores

Rs. 20 Crores.

Rs. 3 Crores

Rs. 45 Lakhs.

Rs.8 Lakhs

Rs. 3 Lakhs


Up to their

powers of

purchase for

POs placed by

them. NOTE: i In case where valid risk purchase has been made Full risk purchase loss has to be claimed

ii Risk Purchase of the stores to the same specification as that of the cancelled A/T but at the lower rate

No general damages should be claimed. The case should be closed with the approval of the next higher officer and integrated finance but the question of taking suitable administrative action against the firm will have to be considered where necessary.

iii Cases where the risk purchase has been made at the same rate

No general damages should be claimed. The case should be closed with the approval of the next higher officer and integrated finance but the question of taking suitable administrative action against the firm will have to be considered where necessary

iv Where the risk purchase has been made at a very high rate

In this case also, full risk purchase should be claimed if a valid risk purchase has been made but to be on the safe side General Damages should also be claimed in the alternative.

v Where risk purchase is not made due to the withdrawal of the demand by the indenter or where the risk purchase has been made to a different specification.

In this case also, full risk purchase should be claimed if a valid risk purchase has been made but to be on the safe side General Damages should also be claimed in the alternative

vi Where no loss has been suffered but the supplier can be held responsible for the breach and indentor has reported inconvenience, which however, could not be quantified in terms of money.

No general damages should be claimed. The case should be closed with the approval of the next higher officer i question of taking suitable administrative decision against the firm will have to be considered where necessary )

vii Where risk purchase is not tenable but purchase is made at higher rates.

Since the risk purchase is not tenable, market rate on date of breach or nearly date should be established and difference should be recovered as general damages from the defaulter.( If required, rate / date informations can be taken from any other source/sister railways)

In case, it is not possible to establish rate on the date of breach/nearby date then actual loss suffered by the Rly or 10% general damages (as per practice in vogue) whichever is less can be imposed. However if the firm represents then specific case can be closed with the approval of the higher authority after taking legal advise in consultation with finance but suitable administrative action against the firm will have to be considered.

(Ref: Rly Bd’s Letter No. 88/RS(G)/779/14 Pt. dt 12.03.2015).

of 41

Item No.35 : Execution of Printing & Binding Work

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 35 Execution of Printing &

Binding Work by an outside agency when the Rly. Press is unable to undertake the job subject to the following conditions: - If Rly. Press is unable to undertake such work on account of workload or lack of suitable facilities or the Rly. has no press of its own, the work may be got executed by outside press with the sanction of GM or that the HOD or other lower authority if powers in this respect has been delegated to them by the GM. For printing work in outside presses, general purchase policy should be followed.

1. G M / AGM- Full power

2. COS/CMM- Upto Rs.8 lakhs in each case (without Finance Concurrence),

SAG Officers of other than stores deptt. (in emergent circumstances): Up to Rs.5000/- per case without

finance concurrence and up to Rs.20,000/- per case with finance concurrence.

(Overall ceiling limit: Rs. 1,00,000/- per annum). CPRO - Upto Rs.20000/- in each case without finance concurrence and u p t o Rs.50,000/- in each

case with finance concurrence.

3. DY.CMM-P Upto Rs.1,00,000/- in each case (without Finance Concurrence).

4. SMM-P- Upto Rs.50,000/- in each case (without Finance Concurrence).

5. AMM-P- Upto Rs.25,000/- in each case (without Finance Concurrence).

6. DRM/ADRM-

a. Upto Rs. 20,000/- without finance concurrence.

b. Upto Rs. 50,000/- with finance concurrence. (Above power will be exercised for each items and overall ceiling limit: Rs. 5 lakhs per annum).

7. S r . DMM, DyCMM(Depot), DMM, SMM(Depot), AMM(Depot), AMM(Division): a. Rs. 10,000/- without finance concurrence.

b. Rs. 20,000/- with finance concurrence. (Overall ceiling limit: Rs. 1,00,000/- per annum).

Note : The above powers for execution of printing & binding works are for items excluding money value and machine numbered forms.

Ref: 2001/F(S)- I/PW7/2 dated 05/09/03 and SOP Corr. Slip No. 4 dtd 17.09.2004.

of 41

Item No.36 – : Local purchase power of stores for Officers of other than Stores department for items not covered by rate/running contracts entered into by DGS&D

Sr. No.

Particulars



1 2 3 4 5 6 7 8 9 10 36 Local purchase

power of stores for Officers of other than Stores department for items not covered by rate/running contracts entered into by DGS&D

1. AGM - Full Powers 2. DRMs – Rs. 10,000/- per item subject to ceiling of Rs. 1 lakh per month. 3. CWMs, CEs(C), CSTEs(C),CEEs(C) - Rs. 5,000/- per item for stock and non-stock items. 4. Dy.CMEs/Dy.CEEs/Dy.CSTEs/Dy.CEs/Dy.CSTEs(Con)/Dy.CEEs(Con)/Dy.CEs(Con) holding independent

charge of workshops – Rs. 2,500/- per item for stock and non-stock items. 5. WM/XEN/DSTE/DEE/DME holding independent charge of workshops or who do not work directly under the

control of DRMs – Rs. 1,000/- per item for stock and non-stock items.

**NOTE: 1. Single tender may be adopted for items upto Rs. 2000/- in each case. 2. Limited tender system to be adopted for purchase above Rs2000/-. 3. The above powers may re-delegated by above noted officers in consultation with concerned Accounts Officers to lower authorities

under them to extant considered necessary subject to overall financial limit of the powers prescribed to them. A copy should be sent to GM for information and record.

4. Special records must be kept in executive and accounts office for watching strict adherence to the monthly ceiling limit by the above noted officers and their subordinate officers to whom power have been re-delegated by them.

5. Overall limit for DRM/CWM is Rs. 1,00,000/.- per month for stock and non-stock items. 6. Overall limit for CE(Con)/CSTE(Con)CEE(Con) is Rs. 50,000 per month each for stock and non-stock item. 7. Overall limit for JAG Officer is Rs. 25,000/- per month each for stock and non-stock items. 8. Overall limit for Sr.Scale Officers is Rs. 10,000/- per month each for stock and non-stock items. 9. All SAG and above at HQr – Rs. 2,500/- per item subject to not exceeding Rs. 25,000/- in aggregate per month for non-stock and stock

items separately. 10. This has the concurrence of Dy.FA&CAO(WST). 11. Finance concurrence is not required for above, except for Sl.No.37(1).

(Ref: Bd’s L/No.2001/F (S) 1/PW7/2 dt.05/09/03 and Para 328S)

of 41

Item No.37- Signing of Non Stock Requisitions (For Indenting departments)

SL No. Value of Non-Stock requisition* Level of signing as approving officer in Non-stock requisitions ( which inter-alia also certifies essentiality of requirement).

1 Non-stock requisition upto Rs.15,000/-

JS officers SS officers in absence of JS officer.

2 Non-Stock requisition exceeding Rs.15,000/- but not exceeding Rs.75,000/-

SS officers JAG/SG officers in absence of SS officer.

3 Non-Stock requisition exceeding Rs.75,000/- but not exceeding Rs.3 Lakh

JAG/SG officer**

4 Non-Stock requisition exceeding Rs.3 Lakh but not exceeding Rs.15 lakh

CWM/ADRM/SAG Officer of the user department.

5 Non-Stock requisition exceeding Rs.15 Lakh

PHOD/CHOD of user department in HQ.

*Non-stock requisitions will require vetting as per extant instructions. ** In case JAG/SG Officer is not posted then non-stock requisition to be signed by:-

• ADRM for divisional requirements. • CWM for Workshop requirements. • SAG officer of the user department for construction and other requisitions.

1. For Safety items (Safety items as defined in Rly Bd’s letter No. 99/RS(IC)/165/SRC dated 19.04.2000) – Non Stock Requisitions with value more

than Rs. 3 lakh will require Finance vetting subject to 10% test check by Accounts. 2. For items other than Safety items :- Non Stock requisitions with value more than Rs.1.5 Lakh will require Finance vetting. (Ref. Rly Bd’s letter No. 2005/RS(G)779/7 dated 06.05.2015 and 88/RS(G)/779/14 Pt. dated 12.03.2015)

Item No. 38 Signing of Proprietary Article Certificate (For indenting departments)

a) Indenting Officer – Up to Rs. 40,000/-.

b) JAG/SG Officer – Up to Rs. 1 Lakh. c) SAG Officer – Up to Rs. 5 Lakhs.

d) PHOD/CHOD – Above Rs. 5 Lakhs.

(Ref: Railway Board’s Letter No. 88/RS(G) /779/7 Dt. 12.03.2015 Para 2.19)

of 41

Item No. 39 - Hiring of Material Handling Equipments.

Sr. No. Particulars



1 2 3 4 5 6 7 8 9 10 39 Hiring of Material

Handling Equipments by depot officers

-- -- -- -- -- -- As indicated in Note below.

--

Note I. Dy.CMM/Depot upto Rs 30,000/- per case with monthly limit of Rs 3 Lakhs. II. SMM (Depot- Independent Incharge) upto Rs 15,000- per case with monthly limit of Rs 1.5 Lakh. III. AMM (Depot- Independent Incharge) upto Rs 7500/- per case with monthly limit of Rs 75,000/- IV. The above phase of work may be got done by calling not less than three quotations and if the amount exceed Rs.2000/-, the

payment should be arranged through cheque other than through the local purchase imprest given. The maximum cash payable through imprest is Rs.2000/- only. The availability of funds may also be ensured.

(Ref: Railway Board’s Letter No. 88/RS(G) /779/14 Pt. Dt. 12.03.2015 Para 2.14)

Item No.40: Acceptance of Excess/Short Supply by depot officers

Sr. No.



1 2 3 4 5 6 7 8 9 10 40 Acceptance of

excess/short supply by depot or by consignee without formal amendment to the contract.

NIL NIL NIL NIL NIL NIL NIL As indicated in Note below.

NIL

of 41

NOTE: *Depot Officer/Consignee: Upto 5% of the value of the contract or Rs 5 Lakh, whichever is less subject to total value of receipt not exceeding normal purchase powers of COS.

(Ref: Railway Board’s Letter No. 88/RS(G) /779/14 Pt. Dt. 12.03.2015 Para 2.28)

Item No.41: Invitation of all types of Global Tenders (New inclusion):

Sr. No.



1 2 3 4 5 6 7 8 9 10 41 Invitation of all

types of Global Tenders

NIL *Full Powers up to his power of acceptance

NIL NIL NIL NIL

NOTE: *These powers are subject to FA&CAO’s concurrence. 1) The power of acceptance of tender will be same as item No. 3 of above SOP.

(Ref: Railway Board’s Letter No. 88/RS(G) /779/14 Pt Dt. 12.03.2015 Para 2.17)

Item No.42: Release of FE and payment through letter of credit/TT (New inclusion):

Sr. No.



1 2 3 4 5 6 7 8 9 10 42 Release of FE

and payment through letter of credit/TT

NIL Up to their power of acceptance

Up to their power of acceptance

NIL NIL NIL NIL NIL

(Ref: Railway Board’s Letter No. 88/RS(G) /779/14 Pt Dt. 12.03.2015 Para 2.18)

of 41

Item No. 43 - Hiring of Vehicles for Transportation of urgent materials (New Inclusion)

Sr. No. Particulars



1 2 3 4 5 6 7 8 9 10 43 Hiring for

transportation of urgent materials from other Railway units, other Stores depots, Shipping ports, PUs, firm’s premises etc. by road through Open tender.

- Rs. 3 Crore

Rs. 40 lakh

Nil Nil Nil Dy.CMM-Depot – Rs.10 Lakh SMM-Depot (Independent charge) – Rs.10 lakh AMM-Depot (Independent Charge) Nil

--

Note For Limited Tender/Quotations I. COS: Rs.4 lakh in each case with annual ceiling limit of Rs.40 Lakh II. CMM: Rs.4 lakh in each case with annual ceiling limit of Rs.40 Lakh III. Dy.CMM/HQ, SMM/HQ & AMM/HQ : Nil IV. Dy.CMM/Depot : Upto Rs. 1 Lakh each case with a monthly limit of Rs.4 Lakh. V. SMM/Depot (Independent charge): Rs. 1 Lakh each case with a monthly limit of Rs. 4 lakh. VI. AMM(Depot –Independent charge) Nil Note : The payment for the above to be made only through NEFT payment and all the prescribed conditions for calling of not less than 3 quotations in each case has to followed.

of 41

Annexure-A

ANNEXURE TO SCHEDULE OF POWERS ON STORES MATTERS

Powers of acceptance of tenders of HQ officers A. Tender committee cases: A Tender Committee should be constituted in cases where the purchase is above Rs.15 Lakhs per case for both indigenous and imported items, including proprietary item and Single Tender cases. The monetary limits for association of Tender Committee will be as follow:

S.No Value Limits

Limit Acceptance by Tender Committee Members

Stores Consumer Deptt. Finance

1. Above Rs. 15 Lakhs & upto Rs. 45 Lakhs JAG Sr. Scale Sr. Scale Jr. Scale 2. Above Rs. 45 Lakhs & upto Rs. 1.5 Crore SAG JAG JAG Sr. Scale 3. Above Rs. 1.5 Crore & upto Rs. 3 Crore SAG JAG JAG JAG 4. Above Rs.3 Crore & upto Rs. 20 Crore PHOD/CHOD SAG SAG SAG 5. Above Rs.20 Crore & upto Rs. 40 crores AGM PHOD/CHOD PHOD/CHOD SAG 6. Above Rs. 40 Crores GM PHOD/CHOD PHOD/CHOD PHOD/CHOD

B. Direct acceptance powers of HQ Stores officers (under normal circumstances):

S.No Value Limits Limit

Acceptance by

1. upto Rs. 3 Lakhs Jr Scale 2. upto Rs. 8 Lakhs Sr Scale 3. upto Rs. 15 Lakhs JAG

General Instructions: ( Ref: Board,s letter No. 88/RS(G)/779/14 Pt. dated 12.03.2015 SL No. 1B)

a) For imported stores procurement can be initiated only after Finance concurrence and GM’s approval. All purchase proposals involving or not

involving foreign exchange valued over Rs. 500 Crores are to be submitted to Railway Board, duly approved by GM, for obtaining approval of the

competent authority. (Board’s Letter No. 2007/F(S)I/PW7/1 dt. 07-12-2007, 88/RS(G)/779/1Pt. dated 08.01.2015, RB office order No. 1 of 2015

dated 01.01.2015 & F(X)II-2014/PW/1 dated 01.01.2015)

b) Where there is no AGM, the accepting/approving authority will be GM against all the items of above SOP on Stores Matters. c) The total value of a tender will be the criterion to decide the Competent Authority for acceptance where purchase proposal against the tender are put

up in parts.

of 41

d) Stores Member of the Tender Committee will put up the papers directly to the accepting authority.

e) When an estimated value of an item or group of similar items at the time of calling for tender below Rs.15 lakh and Limited Tenders are called for, where it is found after receipt of quotations that the value of the tender exceeds Rs.15 lakh it may be necessary to obtain the sanction of the General Manager for adoption of Limited Tender System in such case, only if the difference exceeds 15% of the estimated value. (Board's L/No.83/F(S)/1/PW-

7/1 dt. 4/7/89).

f) All cases where the value of accepted tender/tenders in a case is above Rs. 12 Lakhs for Safety items and above Rs. 6 Lakhs for other than Safety items, the supply order should be pre-checked by Finance. Supply orders placed on DGS&D Rate and Running contract and on other Railways/Railways Production Units need not be sent for pre-checking (Bd's L/No.2001/F(S)1/PW-7) . However, all Purchase Orders which do not require vetting i.e. upto Rs. 12 Lakhs for Safety items and above Rs. 6 Lakhs for other than Safety items and those placed on DGS&D Rate / Running contracts, Railways/Production units should be noted in the liability register for strict budgetary control.

g) Item 39 of SOP is to be exercised by Stores Officers only.

h) For Track items (as defined in Stores Code Para 702):

The officers of the Civil engineering department have same level of powers as per powers of their corresponding level of officers of Stores Department in regard to procurement of Track Items for SOP items at Sl. No. 1 to 35 above.

For Tender committee cases:

(i) Officer of the same level from Civil Engineering Department will be convenor.

(ii) Officer of Stores Department of same level as convenor shall be the third member, and (iii) Officers of same level from Civil Engineering Department will be accepting authority.

schedule of powers stores matters purchases · schedule of powers stores matters purchases ... for...

Documents